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HomeMy WebLinkAbout2010-06-07 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP MONDAY JUNE 7, 2010 CALL TO ORDER: Mayor Talabisco called the workshop meeting to order at 9:35 a.m. on Monday, June 7, 2010, in Room 105, Tamarac City Hall, 7525 NW 88 Avenue, Tamarac, FL. PRESENT: Mayor Beth Talabisco, Vice -Mayor Harry Dressler, Commissioner Pamela Bushnell, Commissioner Patricia Atkins -Grad, and Commissioner Diane Glasser. ALSO PRESENT: City Manager Jeffrey L. Miller, Assistant City Attorney Julie Klahr, Deputy City Manager Michael C. Cernech, and City Clerk Marion Swenson. Mayor Talabisco led the pledge of allegiance. 1. Item No. 6 (c) on the Consent Agenda. VOLUNTARY SEPARATION INCENTIVE PLAN (VSIP): (TR11833) Authorizing the establishment of a Voluntary Separation Incentive Plan offering separation incentive benefits to eligible employees meeting certain City service requirements or meeting City service and Pension vesting requirements for a normal, unreduced pension or retirement benefit; authorizing appropriate City Officials to execute and administer the Plan; providing for the appropriation of funds; providing for conflicts; providing for severability; and providing for an effective date. Human Resources Director Swanson, Benefits Specialist Carles and Financial Services Director Mason appeared. Human Resources Director Swanson gave a presentation and Financial Services Director Mason discussed funding. Vice -Mayor Dressler spoke of a three-year forecast for savings. Human Resources Director Swanson said because the plan is voluntary she does not have any specific numbers at this time. Commissioner Glasser spoke about the possibility of positions of high importance being vacated, and Commissioner Bushnell spoke of cross training. Commissioner Bushnell confirmed this a one-time only plan and would not be offered again next year. Human Resources Director Swanson distributed an amended Agreement, Waiver and Release to the Mayor and City Commission. Mayor Talabisco moved out of the regular order of business on the agenda to take up Item No. 5 on the workshop agenda, TO2205. 5. Item No. 8 on the Regular Agenda. WOODLANDS NEIGHBORHOOD IMPROVEMENT DISTRICT: (TO2205) Motion to adopt an Ordinance of the City Commission of the City of Tamarac, Florida on first reading creating a Local Government Neighborhood Improvement District pursuant to Section 163.506, F.S., to be known as the Woodlands Community Neighborhood Improvement District (The "District") within an area containing approximately 612+/- acres bounded by Commercial Boulevard to the north, Rock Island road to the east, N.W. 44th Street to the south and N.W. 64th Avenue to the west, excluding Woodlands Country Club subdivision (Plat Page 1 of 4 City Commission Workshop June 7, 2010 Book 67, Page 30, Broward County Public Records) and also excluding approximately 8+/- acres known as Fort Lauderdale Truck Farms (14-49-41 4-31 b pt of tract 16 described as, se 1/4 of se 1/4 of se 1/4 less road rights -of -way and less part described in O.R. 30457/1786); providing for the authorization to receive grants from the Department of Legal Affairs; authorizing the district to levy an ad valorem tax on real and personal property of up to two (2) mills annually, subject to a referendum; authorizing the use of special assessments; providing for a Board of Directors; establishing an advisory council to the Board of Directors; providing for notification to the Department of Legal Affairs and the Department of Community Affairs; providing for conflicts; providing for severability; and providing for an effective date. Community Development Director Bramley and Assistant City Attorney Horowitz appeared. Community Development Director Bramley gave a presentation. Commissioner Atkins - Grad questioned whether the maintenance fees could be segued into this ordinance and Assistant City Attorney Horowitz explained this ordinance would not do away with HOA's and the ordinance would have its own funding mechanism. Commissioner Bushnell confirmed the Mayor and City Commission appoint the Board of Directors. Vice -Mayor Dressler questioned the millage and the $500 cap, and also questioned referendum elections. Assistant City Attorney Horowitz explained the difference between the millage and the assessment. There was discussion regarding subrogation. Assistant City Attorney Horowitz explained this is would be a dependent district with some peripheral oversight on the part of the City. There was discussion regarding the difference between public and private roads as they applied to gated communities. Mayor Talabisco questioned whether she and Commissioner Atkins -Grad would have to recuse themselves from voting on the item and Assistant City Attorney Horowitz said there are a number of opinions that indicate there is a di minimus interest in the process on the part of Mayor Talabisco and Commissioner Atkins -Grad and there should be no problem with either of them voting on the item. Mayor Talabisco said she would like to have that in writing. Vice -Mayor Dressler questioned how much the 2 mils would generate and Deputy City Manager Cernech said about $400 per home. Mayor Talabisco called for a recess at 11:10 a.m. and reconvened the Workshop meeting at 11:25 a.m., with all present as before. Mayor Talabisco returned to the regular order of business on the workshop agenda. Assistant City Attorney Klahr explained the amendments to the Agreement, Release and Waiver that Human Resources Director Swanson had distributed earlier. 2. Item No. 6 (b) on the Consent Agenda. AMENDING THE CITY'S INVESTMENT POLICY: (TR11824) Amending the Investment Policy for Securities Investments of the City of Tamarac to authorize utilization of certain investment instruments and; to authorize the amending of the investment parameters as detailed in Exhibit A attached hereto; providing for conflicts; providing for severability; and providing for an effective date. Financial Services Director Mason gave a presentation, a copy of which is attached and incorporated as part of these minutes. Vice -Mayor Dressler explained this Page 2 of 4 City Commission Workshop June 7, 2010 has to do with cash flow requirements of the City and gives more flexibility to the City, as well as risk avoidance. 3. Item No. 7 on the Regular Agenda. BUDGET AMENDMENT #1: (T02203) Motion to adopt an Ordinance of the City Commission of the City of Tamarac, Florida, on first reading amending Ordinance 2009-09, which adopted the City of Tamarac budget for the General Fund and each of the operating funds and the Capital Improvements Fund for the Fiscal Year 2010, by increasing the total revenues and expenditures by a total of $32,674,170 as detailed in Exhibit A attached hereto; providing for severability; providing for an effective date. Financial Services Director Mason gave a presentation, a copy of which is attached and incorporated as part of these minutes. Vice -Mayor Dressler explained this is an adjustment process where unspent funds from the previous fiscal year as well as any adjustments to the current fiscal year are added to this fiscal year. Mayor Talabisco confirmed what the City has been doing in the past is not incorrect; however, the new method is an easier way to understand the process. Mayor Talabisco questioned how future budget cuts will be reflected so the public will understand them and Financial Services Director Mason said we would look at the segregation between operating and capital funds; most cuts are on the operating side. 4. Item No. 6 (d) on the Consent Agenda. DISASTER RECOVERY SUPPLEMENTAL FUNDS - 1 ST AMENDMENT: (TR11834) Approving and accepting the first amendment to the Interlocal Agreement between Broward County and the City of Tamarac for Service Area 25 — Single family hurricane mitigation in the amount of $593,339.51 providing for funding and administration of 2005 Community Development Block Grant Disaster Recovery Initiative from the Florida Department of Community Affairs, attached hereto as exhibit "A"; authorizing the appropriate City officials to take any and all steps necessary to execute the first amendment and effectuate the present and future intent of this resolution; providing for conflicts; providing for severability; and providing for an effective date. Community Development Director Bramley gave a presentation and said basically we need a six-month extension to spend the remaining $30,000. 6. 2010 CENSUS UPDATE: Community Development Director Bramley gave a presentation and said Tamarac is rated 7th in the county along with two other cities. There was discussion regarding illegal aliens and counting the homeless. 7. PRESENTATION REGARDING CRIME STATISTICS: Chief Duguay showed a video depicting the various responsibilities of BSO throughout the county. BSO Chief Duguay discussed crime statistics and said the 2009 statistics show Tamarac is down 99 crimes from 2008. City Manager Miller commended Chief Duguay on the way he has handled District VII BSO and built a great team. BSO has run major operations along State Road 7, University Drive and Commercial Boulevard with many arrests made; when the `bad guys' see a presence on these roads in the middle of the night they think twice before coming back to Tamarac. Additionally, because of BSO Chief Duguay's reputation and tenure with BSO, we get cooperation from other chiefs and get the resources we need; there is a major advantage to contracting with BSO. BSO Chief Page 3 of 4 City Commission Workshop June 7, 2010 Duguay informed the Mayor and City Commission there were several bank robberies in the Sunshine Plaza which were solved through DNA analysis done by BSO. Deputy City Manager Cernech reported on Harbor Keyes; they had entered into a payment plan with the City for back payment of utility billing but they have been unable to honor their commitment and the situation is dire. The City sent a notice to the management company stating that we will shut off the water in mid July if they do not get back on track. The management company understands the significance of the situation, and staff will come back to the Mayor and City Commission in two weeks to discuss the matter and provide an update on our water customers and how the City is handling these situations and delinquencies up to this point. There being no further business to come before the Mayor and City Commission, Mayor Talabisco adjourned the workshop meeting at 12:50 p.m. Marion Swenson, CIVIC _ =_ City Clerk Page 4 of 4 City Commission Workshop June 7, 2010 1 L F-I IT- qqt N C N Irm r' O O O Cn L N �? O O) o (1) c.- O � E '- 4� E > O N E Q,. > O 0- E CU Q a) U) 0 a. cu -� U AW U cr) (1) O 4- � Ea N O N 0 Q) p N C: a .W O 4- 0 0 L �� LM 0 Q CL � CD U cu a) cu E cn c� E C: a) C� a) cn m OD E _0 U cu .J cn 0 E 4-0 Ci) a) Jc O C. 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