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HomeMy WebLinkAbout2010-10-11 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP MEETING MONDAY, OCTOBER 11, 2010 CALL TO ORDER: Mayor Talabisco called the workshop meeting to order at 9:34 a.m. on Monday, October 11, 2010 in Room 105, Tamarac City Hall, 7525 NW 88 Avenue, Tamarac, FL. PRESENT: Mayor Beth Talabisco, Vice Mayor Harry Dressler, Commissioner Pamela Bushnell, Commissioner Michelle J. Gomez, and Commissioner Diane Glasser. ALSO PRESENT: City Manager Jeffrey L. Miller, Deputy City Manager Michael Cernech, Assistant City Attorney Julie Klahr and City Clerk Peter M. J. Richardson. PLEDGE OF ALLEGIANCE: Mayor Talabisco led the pledge of allegiance. 2. Item No. 6 (g) on the Consent Agenda. FLU SHOTS — 2010; (TR11934) A Resolution of the City Commission of the City of Tamarac, Florida, authorizing the appropriate City officials to execute a Hold Harmless Agreement between the City of Tamarac and University Hospital relating to the donation and administration of two hundred (200) free flu shots to Tamarac Residents and City employees at the Tamarac Community Center on a date to be determined; providing for conflicts; providing for severability; and providing for an effective date. Assistant Director of Parks and Recreation Linda Probert provided an overview of the proposed program details, noting that the initial distribution of free seasonal flu shots for City employees and residents would take place on October 22"d. She noted that a single flu shot would be needed this year and that the inoculations would be offered on a first come, first served basis. 3. Item No. 6 (h) on the Consent Agenda. BSO PERMIT FOR SPECIAL DETAILS; (TR11935) A resolution of the City Commission of the City of Tamarac, Florida, authorizing the appropriate City Officials to execute a Broward Sheriffs Office Permit Application for Special Details for Police Services to be used the Parks and Recreation Department in an amount not to exceed $62,792 in FY 11; approving funding from the Parks and Recreation Accounts; providing for conflicts, providing for severability; and providing for an effective date. Assistant Director of Parks and Recreation Linda Probert and BSO Tamarac Chief Mark Duguay noted that the proposal was to provide additional park patrol hours on Friday evenings and Sundays. Ms. Probert noted that this proposal supported Strategic Goal Number Five. Chief Duguay responded to questions from the Mayor and City Commissioners about the canine unit and the specific role of Sheriff Office personnel in deterring potential incidents of crime at City of Tamarac Parks facilities. Page 1 of 3 City Commission Workshop Meeting October 11, 2010 3. Item No. 6 (e) on the Consent Agenda. Microsoft Enterprise Agreement; (TR11928) A Resolution of the City Commission of the City of Tamarac, Florida, approving the acquisition of a three (3) year Microsoft Enterprise Agreement paid annually to be purchased from SHI International Corp.; authorizing budget amendments for proper accounting purposes; authorizing an expenditure of $430,766.16, providing for conflicts; providing for severability; and providing for an effective date. Levent Sucuoglu, Information Technology Director, stated that he was proposing that the City Commission authorize City staff to purchase Microsoft software on an enterprise -wide basis in order to standardize City computer desktop operations. Mr. Sucuoglu stated that the proposed course of action would result in net savings of approximately $268,000 over a ten (10) year timeframe. Vice Mayor Dressler stated that the proposed course of action would be a particularly good investment in the event that significant inflation was experienced any time during the next decade. 4. Item No. 6 (d) on the Consent Agenda. Design/Build of Automated Stormwater Gate Valves (TR11907). A Resolution of the City Commission of the City of Tamarac, Florida, awarding RFP #10-02R to and approving an Agreement with Intercounty Engineering, Inc. for the design/build of an automated gate system; authorizing the appropriate City Officials to execute an Agreement with Intercounty Engineering Inc. for said design/build project in an amount not to exceed $4482,975.00 which includes a contract price of $419,978 and a $62,997 contingency; authorizing budget amendments for proper accounting purposes; providing for conflicts; providing for severability; and providing for an effective date. Jack Strain, Director of Public Works, stated that the installation of the automated stormwater gate valves would help to mitigate stormwater intrusion and loss of surface water within City waterways and canals. Mr. Strain also noted that the installation of the gates would enhance the City's ability to maintain water levels during periods of drought and reduce hazard potentials during occurrences of heavy rain. Mayor Talabisco inquired about the anticipated timeframe for project completion. Mr. Strain said the project design and installation would take a maximum of 248 days, with the project being completed prior to the next dry season in 2011. Commissioner Glasser inquired whether funds for the proposed project were included in the City's budget. Mr. Strain stated that funding was approved and available in the City's proposed Capital Improvements Program (CIP). 5. Item No. 6 (f) on the Consent Agenda. St. Malacy Church — Waiver of Fees (TR 11932). A Resolution of the City Commission of the City of Tamarac, Florida, authorizing the appropriate City Officials to grant a waiver of fees in the amount of $1,558.90 and to extend the hours of operation to 11:00 p.m. on Thursday, November 4, 2010 through Saturday, November 6, 2010, and on Sunday, November 7, 2010 to 10:00 p.m.; and to approve the sale and consumption of alcoholic beverages for the Saint Malachy Catholic Church, located at 6200 John Horan Terrace (northeast corner Page 2 of 3 City Commission Workshop Meeting October 11, 2010 of NW 61St Street and University Drive) during the operation of the Saint Malachy Catholic Church Annual Carnival beginning Thursday, November 4, 2010 and ending Sunday, November 7, 2010; Case No. 20-MI-10; providing for conditions of approval; providing for conflicts; providing for severability; and providing for an effective date. Director of Community Development Jennifer Bramley stated that St. Malachy Church was requesting the same waiver relative to fees, extended hours of operation, and the ability to sell and dispense alcoholic beverages relative to their annual carnival event. Ms. Bramley said that City staff was recommending that the City Commission approve all three of the requests being made by St. Malachy Catholic Church. Mayor Talabisco noted that St. Malachy Church was quite instrumental in assisting less fortunate community residents through programs such as a food bank and clothing distribution program. Commissioner Bushnell also said that St. Malachy Church provided assistance to persons requiring utility bill payment assistance and similar matters. 6. Item No. 8 (a) on Ordinances First Reading. 2"d Amendment Ordinance 2010-13 FY 2010 Budget; (TO 2213) Motion to adopt an Ordinance of the City Commission of the City of Tamarac, Florida on first reading amending Ordinance 2010-13, which amended the City of Tamarac budget for the general fund and each of the operating funds and the capital improvements fund for the Fiscal Year 2010, by increasing the total revenues and expenditures by a total of $1,900,686 as detailed in Exhibit A attached hereto; providing for severability; providing for an effective date. Director of Financial Services Mark Mason detailed the proposed major adjustments to the FY2010 operating budget, including: $1,215,000 related to the final payment for the Temple Beth Torah site and related demolition activity, $300,000 for the funding the Department of Justice grant awarded prior to September 30, 2010 and $224,326 to correct the Building Fund Reserve and Expenditure Budget, via a transfer from the General Fund to the Special Reserve Fund. Mr. Mason said he was recommending approval of Temporary Ordinance 2213 on first reading. City Manager Jeff Miller noted that there had been a fairly widespread malfunction in the Broward County traffic signalization system earlier this morning. Mr. Miller stated that only a few minor "fender benders" had been reported relative to this interruption in traffic system signalization. Ms. Klahr did not have anything to report from the City Attorney's Office. There being no further business to come before the Mayor and City Commission, Mayor Talabisco adjourned the workshop meeting at 10:31 a.m. r - Peter M. J. R' hardson City Clerk Page 3 of 3 City Commission Workshop Meeting October 11, 2010