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HomeMy WebLinkAbout2012-10-22 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP MEETING MONDAY, OCTOBER 22, 2012 CALL TO ORDER: Mayor Talabisco called the workshop meeting to order at 9:34 a.m. on Monday, October 22, 2012 in Room 105, Tamarac City Hall, 7525 NW 88th Avenue, Tamarac, Florida. ROLL CALL: Mayor Beth Talabisco, Vice Mayor Diane Glasser, Commissioner Pamela Bushnell, Commissioner Michelle J. Gomez, and Commissioner Harry Dressler were in attendance. ALSO PRESENT: City Manager Michael Cernech, Assistant City Manager Diane Phillips, City Attorney Samuel Goren and Assistant City Clerk Patricia Teufel. PLEDGE OF ALLEGIANCE: Vice Mayor Diane Glasser led the Pledge of Allegiance. 1. Item No. 6 (b) on the Consent Agenda. APPROVING ASSESSMENT OF EXISTING ROADWAY CONDITIONS FOR MULTIPLE ROADS: (TR12197) A Resolution of the City Commission of the City of Tamarac, Florida, approving execution of Task Authorization No. 012-04E with Kimley-Horn and Associates, Inc. to provide professional engineering services for a Citywide Roadway Assessment and development of a Pavement Maintenance Management System, in accordance with the City's Continuing Service Agreement as authorized by Resolution R-2011-87; authorizing an expenditure for said purpose in an amount not to exceed $79,300.00; authorizing budget amendments as needed for proper accounting purposes; providing for conflict; providing for severability; and providing for an effective date. Public Services Director Jack Strain, Assistant Public Works Director John Doherty and Purchasing/Contracts Manager Keith Glatz appeared. Assistant Public Works Director Doherty gave a presentation (on file in the City Clerk's Office). Commissioner Bushnell confirmed that we are using this company to go out and evaluate the roads with software the City is purchasing. Assistant Public Works Director Doherty said Kimley- Horn will assess the quality of pavement and product life expectancies and thereafter the software will be used to evaluate and monitor road conditions which will allow us to predict what we will need in the future to maintain the roads. Commissioner Dressler said he was concerned about the City financing a project beyond its useful life and believed it to be inappropriate. Public Services Director Strain said this will allow us to continually monitor all the roads and give us a better idea of what needs to be budgeted for each fiscal year. There was a discussion regarding the different types of asphalt and which is better suited for Florida's climate. 2. Item No. 6 (c) on the Consent Agenda. EXECUTION OF 2012-2013 RCMP GRANT AGREEMENT: (TR12233) A Resolution of the City Commission of the City of Tamarac, Florida authorizing the appropriate City officials to execute a grant an agreement in the amount of $100,000 with a 2:1 match in local funds in an amount not to exceed $200,000 from the Florida Division of Emergency Management for Residential Construction Mitigation Program grant funds to improve storm resistance of residences in the City of Tamarac; providing for conflicts; providing for severability; and providing for an effective date. Community Development Director Jennifer Bramley and Housing Page 1 of 3 City Commission Workshop October 22, 2012 Administrator Angela Bauldree appeared. Housing Administrator Bauldree gave a presentation and addressed the Commission's questions and concerns regarding the process for applying for grant funds and eligibility qualifications. 3. Item No. 6 (e) on the Consent Agenda. ON-LINE PERMITTING - ELECTRONIC PLAN REVIEW SYSTEM: (TR12252) A Resolution of the City Commission of the City of Tamarac, Florida, authorizing the appropriate City Officials to execute the supplement to HTE Inc. Software License and Services Agreement dated April 9, 1997 as amended by and between SunGard Public Sector and City of Tamarac to purchase and implement an On -Line Permitting / Electronic Plan Review System; authorizing an expenditure for an amount not to exceed $198,960; providing for conflicts; providing for severability; and providing for an effective date. Information Technology Director Levent Sucuoglu and Purchasing/Contracts Manager Keith Glatz appeared. IT Director Sucuoglu gave a presentation (on file in the City Clerk's Office). Commissioner Bushnell confirmed that this system is for both residential and commercial properties and asked how will we get this information about the new system out to people and IT Director Sucuoglu said it would include both and we will publicize this on the web site, Tam -A - Gram and on the government access channel. Vice Mayor Glasser expressed her concern about people who do not have access to a computer and IT Director Sucuoglu said they will still be able to come into the building department and process their paperwork. There was a discussion on how the documents will be processed, monitored and secured. 4. Item No, 6(g) on the Consent Agenda. PLAN CONSOLIDATION COUNTYWIDE E911: (TR12254) A Resolution of the City Commission of the City of Tamarac, Florida, expressing the City's support for the adoption of a plan for Cooperative Countywide Consolidation of E-911 Communications and Dispatch wholly funded through County ad valorem taxes; directing the City Clerk to distribute this Resolution to the Board of County Commissioners for Broward County, the Broward County League of Cities and each of the municipalities in Broward County; providing for conflicts; providing for severability; and providing for an effective date. Fire Chief Mike Burton appeared and gave the history of the E911 Countywide Consolidation Plan. Commissioner Dressler thanked Fire Chief Burton and City Manager Cernech for their involvement in this process. There was a discussion regarding the lawsuit that BSO filed against Broward County when the County allegedly confiscated the technology hard or soft and then refused to provide access to certain elements of law enforcement. City Manager Cernech discussed the reasons why Coral Springs and Plantation are opting out of the consolidation plan at this time. There was some discussion regarding the possible locations for the Public Safety Answering Points and the funding of the consolidated system. City Manager Cernech said he would prepare a presentation regarding the funding mechanism and present it to the Commission at a future meeting. There was a discussion regarding Pembroke Pines and Ft. Lauderdale and their Chapter 164 pre litigation. 5. Item No. 6 (j) on the Consent Agenda. AMENDMENT #4: (TR12262) A Resolution of the City Commission of the City of Tamarac, Florida, concerning Amendment 4 to the Florida Constitution which, if adopted, would create additional inequities in Florida's tax _ system by granting certain tax breaks to some taxpayers at the expense of other taxpayers; directing the City Clerk to transmit a copy of this Resolution to the Broward Page 2 of 3 City Commission Workshop October 22, 2012 League of Cities and the Florida League of Cities; providing for conflicts; providing for severability; and providing for an effective date. Financial Services Director Mark Mason appeared and gave a presentation (on file in the City Clerk's Office). City Attorney Goren responded to the Mayor and Commissioners questions and concerns regarding advocacy vs. education of Amendment 4. Mayor Talabisco asked the Commissioners if they wanted this Resolution on the agenda on Wednesday and all were in agreement. There being no further business, the workshop was adjourned at 10:35 a.m. 44 Patricia Teufel, &C Assistant City Clerk Page 3 of 3 City Commission Workshop October 22, 2012