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HomeMy WebLinkAbout2009-09-08 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP MEETING ' CITY HALL - CONFERENCE ROOM 105 TUESDAY SEPTEMBER 8, 2009 CALL TO ORDER: Mayor Flansbaum-Talabisco called the workshop meeting of the City Commission to order at 9:30 a.m. on Tuesday, September 8, 2009, in Room 105, Tamarac City Hall, 7525 NW 88 Avenue, Tamarac, FL. PRESENT: Mayor Beth Flansbaum-Talabisco, Vice Mayor Patricia Atkins -Grad, Commissioner Pamela Bushnell, and Commissioner Harry Dressler ABSENT: Commissioner Diane Glasser ALSO PRESENT: City Manager Jeffrey L. Miller, City Attorney Samuel S. Goren, Assistant City Manager Diane Phillips, and City Clerk Marion Swenson PLEDGE OF ALLEGIANCE: Mayor Flansbaum-Talabisco led the pledge of allegiance and took a moment of personal privilege to announce that on Saturday she, along with Congressman Alcee Hastings, were each presented with an Appreciation Award for Service to the Community, from the AFL/CIO. Commissioner Dressler said the first thing Mayor Flansbaum-Talabisco did when she received the award was to thank her colleagues. Commissioner Bushnell said on Monday Mayor Flansbaum-Talabisco shared the award with everyone who attended the Mainlands 1 & 2 Labor Day Barbecue. Mayor Flansbaum- ' Talabisco said four years ago when she decided to run for Mayor, she promised everybody she was going to turn the page and Tamarac would be in the forefront of communities and viewed with a different set of eyes than in years past. With the help of her colleagues, past and present, we have achieved that and she received this award on behalf of everybody in the City of Tamarac as well as all staff in City Hall. Vice Mayor Atkins -Grad said we are all very proud and it is a fine team. 1. Item No 6 0) on the Consent Agenda. ECONOMIC DEVELOPMENT PERMIT FEE WAIVER: (TR11682) Designating KSM Electronics, Inc.'s relocation to the Westpoint Centre at the Tamarac Commerce Park as an economic development project of the City of Tamarac; approving an economic development permit fee waiver not to exceed 15% of the total building permit fees up to $10,000; authorizing the appropriate City Officials to take all necessary actions to effectuate the intent of this resolution. Public & Economic Affairs Officer Berns appeared and introduced Steve Benjamin and Mel Zucker, Co -owners of KSM Electronics. Public and Economic Affairs Officer Berns gave a presentation and discussed economic development and residential development and the benefits of economic development to the City of Tamarac. Mr. Benjamin discussed the number of jobs that would be created and Mr. Zucker discussed the type of manufacturing that would be done in Tamarac. Commissioner Bushnell said she can see no reason to be anything but thrilled that they are occupying space in Tamarac. Vice Mayor Atkins -Grad said it will be a wonderful addition for the City of Tamarac and welcomed the company to Tamarac. Commissioner Dressler welcomed the company to Tamarac and spoke of his involvement in the Economic Development Foundation ' - — - Page 1 - City Commission Workshop September H, 2009 both in Coral Springs and in Tamarac. Commissioner Dressler spoke of the tax base and the job opportunities that would be created by KSM. Mayor Flansbaum-Talabisco said one of the keys to ongoing success for a municipality is economic development and commercial ' redevelopment. Mayor Flansbaum-Talabisco said she hoped KSM would join the chamber of Commerce and the Kiwanis Club, and added Tamarac is all about team effort and partnerships. Mayor Flansbaum-Talabisco asked if it is expected people will relocate to Tamarac due to the jobs that will be created and Mr. Benjamin said some people would relocate to Tamarac. Commissioner Dressler suggested the Human Resources person from KSM contact our Community Development Department for information regarding federal funds available to assist in financing the purchase of a home for new home buyers. City Attorney Goren added state law authorized what we are doing with regard to allocation of public funds for new businesses. This is also addressed in the City Code and is applied on a case by case basis. City Manager Miller thanked Public and Economic Affairs Officer Berns for his efforts on behalf of this project, as well as the Butters family for the good clients they have brought to Tamarac over the years. 2. Item No. 6 (h) on the Consent Agenda. REQUESTS FOR WAIVER OF FEES AND IN - KIND SUPPORT TAMARAC CHAMBER OF COMMERCE: (TR11688) Approving requests from the Tamarac Chamber of Commerce for waiver of room rental fees for their health business expo, and waiver of all fees, and the provision of in -kind support for the Taste of Tamarac event. Parks and Recreation Director Warner gave a presentation. Commissioner Dressler spoke of the advertising value to the City. Commissioner Bushnell asked how many people are expected to come to the Taste of Tamarac and Director of Parks and Recreation Warner said the event has been pushed back to November 14 to allow for attendance by the ' snow birds, and we expect over 1,000 visitors. Commissioner Bushnell spoke of the Kiwanis welcome booth at the event and the opportunity to support the census. Commissioner Bushnell suggested the use of Twitter and the blast emails to inform everyone of the event. Vice Mayor Atkins -Grad said people always say the Taste of Tamarac is one of the best events the Chamber puts on for us. Mayor Flansbaum-Talabisco asked the Chamber to include Veterinarians in the Health Expo, and spoke of a new restaurant in Tamarac, Taurus Steak House, which should also be invited to join the Taste of Tamarac. Mayor Flansbaum- Talabisco said November 14 is Jack Talabisco's birthday and she will contribute a sheet cake in his honor. Director of Parks and Recreation Warner said the Taste of Tamarac will be held on November 14, 2009 and the Health Expo will be held on January 27, 2010. 3. Item No. 6 (b) on the Consent Agenda, NEIGHBORHOOD ENHANCEMENT PROJECT - TRAN CONSTRUCTION, INC.: (TR11676) Authorizing the appropriate City Officials to execute an Agreement with Tran Construction, Inc., for the construction of the NW 50th Avenue Neighborhood Enhancement Project, beginning at West Commercial Boulevard along the east side of NW 50th Avenue continuing to the south side of NW 50th Street terminating at Rock Island Road in accordance with Bid No. 09-10b, for an amount not to exceed $129,748.00 from the appropriate accounts; authorizing budget amendments as needed for proper accounting purposes. Public Works Director Strain and Purchasing/Contracts Manager Glatz appeared and Public Works Director Strain gave a presentation. Mayor Flansbaum- Talabisco confirmed it would be safe to state at the next meeting of Mainlands 6 that Page 2 City Commission Workshop September 8, 2009 construction would begin this fall, and confirmed the community is prepared for the minor destruction that will go on during construction. Public Works Director Strain said the contractor is required to maintain one-way traffic at all times and restore two-way traffic when they are not working. 4. Item No. 6 (g) on the Consent Agenda. FY2010 FMIT INSURANCE RENEWAL: (TR11681) Authorizing the renewal of General Liability, Automobile Liability, Automobile Physical Damage, Workers' Compensation, and Property lines of coverage with the Florida Municipal Insurance Trust (FMIT) for a one (1) year period beginning October 1, 2009 at a cost of $1,017,282 and payment of any increase resulting from the annual premium audit. Human Resources Director Swanson and Risk/Safety Manager Tomaszewski appeared. Risk/Safety Manager Tomaszewski gave a presentation. Commissioner Dressler asked how many cities participate in the FMIT Pool and Risk/Safety Manager Tomaszewski said she would find out. Commissioner Dressler complemented Risk/Safety Manager Tomaszewski on her efforts as this is immensely complicated and difficult to negotiate. Commissioner Bushnell thanked Risk/Safety Manager Tomaszewski for her efforts with regard to this complicated project. Vice Mayor Atkins -Grad applauded Risk/Safety Manager Tomaszewski on the job she did negotiating the insurance for the city. 5. Item No. 6 (d) on the Consent Agenda. APPROVING CHANGE ORDER NO. 2 - STRAIGHTLINE ENGINEERING GROUP, INC. (TR11680) Authorizing the appropriate City Officials to approve Change Order No. 2 to the Agreement with Straightline Engineering Group, Inc. for the renovation of the boat ramp at Veterans Park for an amount not to exceed ' $48,584 from the appropriate accounts; authorizing budget amendments as needed for proper accounting purposes. Public Works Director Strain and Purchasing/Contracts Manager Glatz appeared. Public Works Director Strain gave a presentation and informed the Mayor and City Commission that we cannot start on the project until we receive the money, which should be around October 1st 1 Commissioner Dressler left the room at 10:25 a.m. and returned at 10:28 a.m. 6. Item No. 6 (c) on the Consent Agenda. SHIP ANNUAL REPORTS: (TR11678) Approving the Annual Report for the State Housing Initiative Partnership for FY 2006/2007 and the Interim Reports for FY 2007/2008 and FY 2008/2009. Community Development Director Bramley and Housing Administrator Bauldree appeared. Community Development Director Bramley said she would like to discuss Item 6(c) separately and then discuss items 6(e) and 6(f) at one time. Housing Administrator Bauldree gave a presentation on item 6(c). 7. Item No. 6 (e) on the Consent Agenda. INTERLOCAL AGREEMENT BETWEEN THE CITY AND BROWARD COUNTY DESIGNATING TAMARAC AS A SUBRECIPIENT FOR HOME FUNDS FY2005/2006: (TR11685) Approving the Interlocal Agreement between the City of Tamarac and Broward County to provide for the City of Tamarac to be designated as a subrecipient for the HOME Consortium and for disbursement of $64,273.55 in HOME funds for Fiscal Year 2005-2006. Community Development Director Bramley and Housing Administrator Page 3 City Commission Workshop September8, 2009 Bramlee appeared. Housing Administrator Bauldree gave a presentation on items 6(e) and 6(f). 8. Item No. 6 (f) on the Consent Agenda. INTERLOCAL AGREEMENT BETWEEN CITY ' AND BROWARD DESIGNATING TAMARAC AS A SUBRECIPIENT FOR HOME CONSORTIUM FUNDS FY2006/2007: (TR11686) Approving the Interlocal Agreement between the City of Tamarac and Broward County to provide for the City of Tamarac to be designated as a subrecipient for the HOME Consortium and for disbursement of $111,670.20 in HOME funds for Fiscal Year 2006-2007. 9. PRESENTATION - PARKS AND RECREATION VIDEO: Parks and Recreation Director Warner and Assistant Parks and Recreation Director Probert appeared. Director of Parks and Recreation Warner said people who participate in our programs think very highly of the programs, but we need to get the word out because there are not enough people participating. Director of Parks and Recreation Warner showed the Mayor and City Commission the C D. Vice Mayor Atkins -Grad left the room at 10:35 a.m. and returned at 10:38 a.m. Director of Parks and Recreation Warner thanked Assistant Parks and Recreation Director Probert for the many hours she spent putting the presentation together and also thanked Public and Economic Affairs Officer Berns for his assistance. Mayor Flansbaum-Talabisco said she remembers the discussions regarding the dog park and the branding campaign, and after all this time, she cannot imagine being without either of these two programs. She is very proud of what this Commission and the past Commission have achieved. In these times when ' money is so tight for families, we have all this available for the community, and she could not be prouder. Mayor Flansbaum-Talabisco suggested providing the C D to the Tamarac Dollar Theater, and Assistant Parks and Recreation Director Probert said she has been in contact with them and she will follow up soon. Vice Mayor Atkins -Grad suggested showing the film at every district meeting. Commissioner Dressler said he is astounded at the many disparate types of activities that occur during one calendar year, and the efficiency of the way they are presented to the community. Commissioner Dressler said he does not think people are fully aware of the complete range of services we offer. Commissioner Bushnell said this commission and the former commission had the foresight to bring so many programs to all of Tamarac, and she will educate the east side of Tamarac on what is available for them. Mayor Flansbaum-Talabisco said the Mayor and City Commission would like to know where the C D is being presented so they can participate and Director of Parks and Recreation Warner said after the first public hearing on the budget he is going to present the C D to the Woodlands Community. Commissioner Dressler said the end of October would be a good time to present it to the Woodmont Community. City Manager Miller suggested showing the C D at the NW Council of Elected Officials' meeting on September 14, and all were in agreement. 10. PRESENTATION REGARDING H1N1 PANDEMIC: Interim Fire Chief Moral and EMS Division Chief Sheridan appeared and distributed the presentation (attached hereto and incorporated herein as part of these minutes). EMS Division Chief Sheridan gave a presentation on the pandemic and seasonal flu. Vice Mayor Atkins -Grad questioned whether it Page 4 City Commission Workshop September 8, 2009 L is safe to get the seasonal flu shot at well as the H1 N1 shot and EMS Division Chief Sheridan said it is safe to get both at the same time. Commissioner Bushnell spoke of the number of ' people attending the Taste of Tamarac event and handling food, and suggested that hand sanitizers be placed at the doorways to the event as well as the doorways to the Tamarac Community Center. Commissioner Dressler spoke of the H1N1 and seasonal flu as well as the outbreak of flu in the 1950's, and spoke of his concern regarding our business plan for this year, should the outbreak cause many people to stay home from work. EMS Division Chief Sheridan spoke of our continuity of operations plan (COOP), and our need to continue to provide services. As the season peaks people will be told to stay sheltered in place and contact their primary physician, and we will look at alternative staffing patterns, in particular for fire vehicles and staff. Interim Fire Chief Moral said the COOP is universal for any type of emergency. We are planning and policy driven, through our City Manager's office. Departments need to look at alternatives to keep providing services; we are projecting the flu will touch 80% of our population. Commissioner Dressler questioned legislation regarding quarantine, and EMS Division Chief Sheridan said legislation is already out there but it does not work for the H1 N1. Commissioner Dressler said we are not at the worst case scenario yet, but people should be prepared and take precautions. Commissioner Dressler questioned the city's position if someone comes to work with flu like symptoms. City Manager Miller said we have just set a policy at the last executive team meeting; if someone comes to work exhibiting those types of symptoms they are to be sent home immediately. We will promulgate an official policy and word has already been gotten out to all departments throughout the organization. We are taking every precaution we can; our restrooms are appropriately outfitted, posters are going out to the departments, as well as written material to the employees. It is our intention to remain open and keep our key functions going, and we are as prepared as anybody can be under the circumstances. Commissioner Dressler spoke of hand washing and confirmed the sanitizers are second in effectiveness to washing with soap and water. Mayor Flansbaum- Talabisco said she would like to see Commissioner Bushnell's suggestion implemented at the Tamarac Community Center and the Aquatic Center. There being no further business to come before the Mayor and City Commission, Mayor Flansbaum-Talabisco adjourned the workshop meeting at 11:20 a.m. Marion Swenson, CMC = City Clerk —� -- --�-- Page 5 City Commission Workshop September 8, 2009 Preparing the City of Tamarac for Pandemic and Seasonal Flu City of Tamarac Commission Workshop September 8, 2009 Preparing For The Flu This presentation is intended to provide basic • information to help the City of Tamarac prepare and implement a response to pandemic, seasonal flu, the novel H 1 N 1 influenza and any other communicable disease. Presentation guidelines were developed by the • Centers for Disease Control and Prevention (CDC), Florida Department of Health, and Cities Readiness Initiative (CRI) IN Influenza (The Flu) a The flu is a contagious, respiratory infection caused by influenza viruses. Flu can be mild to severe, and at times can lead to death. i How Flu Spreads1 &.1 - 4 �f Person to person from coughing and sneezing within 6 feet 4 To 4obje1:ts with flu viruses en touching your e �...,., lmuth Con tacf avith infected people 4 Beginning 1 day before their symptoms start and up to 7 days after they become sick Stop the Spread of Flu Stay home if you are sick' 11116kAp. Avoid close contact with people who are sick. ► �. ».. Cover your nose and mouth- 7 , with a tissue when you cough or sneeze. Stop the Spread of Flu Wash your hands often. Don't touch your eyes.. nose & moutr Get lots of sleep, be physically active, manage stress, drink plenty of fluids and eat healthy foods. Seasonal & H1N1 Flu Symptoms Fever (over 100 degrees F) Headache Tiredness Dry cough Sore throat Runny or stuffy nose Body aches Nausea, vomiting, and diarrhea (more common in children) ,/Vaccination = Flu Prevention! Seasonal Flu = 1 shot H1N1 Flu = 2 shots, each one 21 days apart About 2 weeks after flu vaccinations, antibodies �••• develop that protect against influenza infection. Flu vaccines are virus specific and do not protect against other flu -like illnesses caused by non -influenza viruses. When To Get Vaccinated? As soon as the vaccine becomes available Throughout the influenza season Peak influenza season often occurs in ••µ' January and later Seasonal Flu Vaccination Priority Groups ' Children aged 6 months up to 191" birthday - s Pregnant women " People 50 years of age and older '. • People with certain chronic medical conditions People who live with or care for those at high risk such as health care personnel _' Household contacts and less than 6 months of age •N••• Priority Groups For H 1 N 1 Flu Vaccination: 1. Pregnant women r 2. Household contacts and caregivers for children younger than 6 months of age 3. Health care and emergency medical services personnel •jPriority Groups For H1 N1 Flu Vaccination: 4. People between the ages of 6 months through 24 years of age 5. People ages 25 through 64 years of age who are at higher risk because of chronic health �• disorders or compromised immuq \4.•- systems 5 N What's the City Doing rz- Maintain close contact with Department of Health Officials a Mass Prophylaxis Program and dispensing Strategic National Stockpile assets for the H1 N1 Flu •- Review and Implement City Policies and Plans • Community Partners and Alternate Dispensing Sites \t Protecting employees, citizens and those at high -risk • Vaccination or prophylactic medication • Personal Protective Equipment (PPE) .,'* What's the City Doing U 7 Communicate accurate and timely information to employees, residents, business owners and visitors n •,, 9 City homepage has links to key flu information sites • Practice good basic hygiene and prevention strategies • Promote preparing a Disaster Supply Kit (7 days minimum) ' • City Communications Group (PSA's and literature) " Operational coverage when key staff are sick • Planning for different levels of reduced staff , Questions and Answers H1N1 Virus