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HomeMy WebLinkAbout2004-09-08 - City Commission Special Meeting Agenda (2)Jeffrey L. Miller City Manager ON of Tamarac "Committed to Excellence... Always" August 23, 2004 The Honorable Mayor and Members of the City Commission 7525 N.W. 88th Avenue Tamarac, Florida 33321-2401 Mr. Mayor and Members of the Commission: We will be holding the first budget public hearing on Wednesday evening, September 8th, at 5:30 P.M. in the Commission Chambers. To assist you with the events of this meeting I have prepared this letter that highlights the agenda and the documents necessary for the hearing. The agenda for the hearing is as follows: after the call to order, the City Manager must announce the tentative operating and debt service millage rates and the percentage increase of the operating millage over the rolled -back millage rate. Following the announcement, public hearings must be held on the proposed millage rate, the fire rescue special assessment, and the tentative budget. Upon completion of the public hearings, the Commission must adopt a tentative millage rate for Fiscal Year 2005. This action will be done with the adoption on first reading of Temporary Ordinance #2055. The next item is Temporary Resolution #10501 which approves the Fire Assessment Rates for Fiscal Year 2005, The final action is adoption on first reading of Temporary Ordinance #2056, which approves a tentative budget for the General Fund and Other Fund budgets for Fiscal Year 2005. After the first adoption of the budget, an announcement will be made informing the pubic of the second public hearing. Attached with this letter are the documents necessary for the hearing. The first document is the agenda, followed by an item -by -item agenda script that provides guidance for completing the meeting in a smooth manner. There are three motions to be made during the meeting. Traditionally a different member of the Commission has made each motion. If any member has a preference to make a certain motion, please let me know. Following the script is Temporary Ordinance #2055, which approves the millage rate on first reading, Temporary Resolution #10501, which adopts the Fire Assessment Rates; and Temporary Ordinance #2056, which approves the budget on first reading. 7525 N.W. 88th Avenue ■ Tamarac, Florida 33321-2401 ■ (954) 724-1230 ■ Fax (954) 724-2454 ■ jeffm@tamarac.org Equal Opportunity Employer The Honorable Mayor and Members of the City Commission Page 2 August 23, 2004 I am pleased to present this package of information for assisting you with the budget public hearing agenda. The staff and I are ready to respond to your questions and assist in the final steps of the annual budget process. Sincerely, Jeffrey L. Miller City Manager CC: Mitch Kraft, City Attorney Marion Swenson, City Clerk attachments 7525 Northwest 88 Avenue Tamarac, FL_ 33321-2401 FIRST CLASS MAIL CITY OF TAMARAC SPECIAL CITY COMMISSION MEETING CITY HALL CHAMBERS WEDNESDAY SEPTEMBER 8, 2004 There will be a Special Meeting of the City Commission on Wednesday, September 8, 2004 at 5:30 p.m., .in the Commission Chambers at Tamarac City Hall, 7525 NW 88 Avenue, Tamarac, Florida, to hold public hearings on the proposed millage, tentative budget, and Fire Rescue Special Assessment for Fiscal Year 2005. CALL TO ORDER: 5:30 P.M. ROLL CALL: PLEDGE OF ALLEGIANCE: Commissioner Edward C. Portner 1. ANNOUNCEMENT of the percentage increase in proposed millage rate over the rolled -back rate necessary to fund the General Fund budget for FY 2005 and the specific purposes for which ad valorem tax revenues are being increased. 2. PUBLIC HEARING on the proposed millage rate for FY 2005. 3. PUBLIC HEARING on the Fire Rescue Assessments for FY 2005. 4. PUBLIC HEARING on the tentative General Fund and other Fund budgets for FY 2005. 5. ADOPTING MILLAGE FOR THE 2004 TAX ROLL: (TO2055) Motion to adopt ordinance on first reading adopting the millage for the 2004 tax roll; levying a tax for general operations on all properties for the Fiscal Year 2005; levying a tax for the payment of principal and interest for bonded indebtedness; providing for conflicts; providing for severability; and providing for an effective date. September 8, 2004 1 6. FIRE RESCUE ASSESSMENT: (TR10501) Motion to approve Resolution relating to the provision of fire rescue services, facilities and programs in the City of Tamarac, Florida; reimposing Fire Rescue Assessments against Assessed Property located within the City of Tamarac for the Fiscal Year beginning October 1, 2004; approving the rate of assessment; approving the Assessment Roll; providing for conflicts; providing for severability; providing an effective date. 7. TENTATIVE GENERAL FUND AND OTHER FUND BUDGETS FOR FY2005: (TO2056) Motion to adopt ordinance on first reading adopting the budget for the General Fund and each of the other Operating Funds and the Capital Improvements Fund for the fiscal year 2005; allocating, appropriating, and authorizing expenditures as presented in the budget; providing for the revenues necessary to fund the expenditures of each of the funds; authorizing budgetary control by department total for all appropriations; providing for conflicts; providing for severability; and providing for an effective date. 8. ANNOUNCEMENT of the second public hearing during which a final millage and budget shall be adopted. Pursuant to Chapter 286.0105, Florida Statutes, if a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he may need to ensure that a verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is based. The City of Tamarac complies with the provisions of the Americans With Disabilities Act. If you are a disabled person requiring any accommodations or assistance, please notify the City of such need at least 72 hours (3 days) in advance. Marion Swenson, CIVIC City Clerk September 8, 2004 2 Special Meeting CITY COMMISSION OF TAMARAC, FLORIDA WEDNESDAY, SEPTEMBER 8, 2004 ITEM WHOM TO SPEAK Call to Order Mayor This is a special meeting of the City Commission of the City of Tamarac for the public hearings on the proposed millage and tentative budget for Fiscal Year 2005. Before the first public hearing begins, the City Manager has a statement. 1. Announcement City In accordance with TRIM, I am required to read the Manager following statement: The tentative General Fund budget of $39,662,600 is more than the Fiscal Year 2004 adopted budget of $36,590,200. The City proposes to levy a millage rate of 5.9999 for General operating purposes, which is a 10.97% increase over the rolled -back rate of 5.4070 mills. The proposed Debt Service Millage rate of .4097 mills is a decrease over the current Debt Service millage rate of .4550 mills. This concludes the statutory requirement and we are now ready for the public hearings. 2. Public Hearing Mayor We are now ready for the public hearing on the on the Proposed Millage proposed millage rate for Fiscal Year 2005. Rate for Fiscal Year Anybody who wishes to speak may now raise his or 2005. her hand to be recognized. 3. Public Hearing on the Mayor We are now ready for the public hearing on the Fire Fire Rescue Special Rescue Special Assessment. Anybody who wishes Assessment. to speak may now raise his or her hand to be recognized. 4. Public Hearing on the Mayor We are now ready for the public hearing on the tentative General Fund tentative General Fund and Other Fund budgets. and Other Fund budgets Anybody who wishes to speak may now raise his or for Fiscal Year 2004. her hand to be recognized. Special Meeting CITY COMMISSION OF TAMARAC, FLORIDA WEDNESDAY, SEPTEMBER 8, 2004 ITEM WHOM TO SPEAK 5. Motion to Adopt on first City Attorney The City Attorney reads ordinance title. reading Temporary Ordinance #2055 adopting millage rates for Commission Mr. Mayor, I make a motion to adopt Temporary Fiscal Year 2005. Member Ordinance #2065 adopting a millage rate of 5.9999 mills for Fiscal Year 2005. 6. Motion to Adopt City Attorney The City Attorney reads ordinance title. Temporary Resolution #10501 relating to the provision of Fire Rescue Services, facilities and Commission Mr. Mayor, I make a motion to adopt Temporary programs in the City of Member Resolution #10501 relating to the provision of Fire Tamarac, Florida; re- Rescue Services, facilities, and programs in the City imposing Fire Rescue of Tamarac. Assessments against assessed property located within the City of Tamarac for the Fiscal Year 2005 beginning October 1st, 2004; approving the rate of assessment; approving the assessment roll. 7. Motion to Adopt on City Attorney The City Attorney reads resolution title. first reading Temporary Ordinance #2056 approving a tentative Commission Mr. Mayor, I make a motion to adopt on first reading General Fund and Other Member the tentative General Fund and other Fund budgets Fund budgets for Fiscal as proposed in the Fiscal Year 2005 Proposed Year 2005. Budget Document as shown in Exhibit A and incorporating any other subsequent revision of this Commission. 8. Announcement of the Mayor At this time, and as per Florida Statutes, we second public hearing announce the time and place of the second public during which a final hearing: The second public hearing in which a final millage and budget shall millage and budget shall be adopted will be on be adopted. September 22, 2004 at 5:30 P.M. in the Commission Chambers at Tamarac City Hall, 7525 NW 88 Avenue, Tamarac, Florida.