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Home My WebLink AboutCity of Tamarac Resolution R-2018-003Temp. Reso. # 13036 January 10, 2018 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R- 2018 03 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, AUTHORIZING THE PURCHASE OF NEW AND REPLACEMENT VEHICLES AND EQUIPMENT UTILIZING COMPETITIVE PROCUREMENT METHODS AND CURRENT AGREEMENTS AVAILABLE FOR COOPERATIVE PURCHASE AT THE TIME OF PURCHASE, INCLUDING, BUT NOT LIMITED TO, THE AGREEMENT AWARDED BY THE FLORIDA SHERIFF'S ASSOCIATION, THE NATIONAL IPA CONTRACT, AND OTHER AGREEMENTS, IN THE BEST INTEREST OF THE CITY; AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO SELECT, APPROVE, AND AWARD THE PURCHASE OF SAID EQUIPMENT AND VEHICLES UTILIZING CURRENT AGREEMENTS AVAILABLE FOR COOPERATIVE PURCHASE AT THE TIME OF PURCHASE IN THE BEST INTEREST OF THE CITY; AUTHORIZING AN EXPENDITURE IN AN AMOUNT NOT TO EXCEED $2,022,460.00 FROM THE APPROPRIATE ACCOUNTS FOR ALL VEHICLES AND EQUIPMENT; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, funds were appropriated in the Adopted Fiscal Year 2018 Budget for replacement of vehicles and heavy equipment; and WHEREAS, the timely replacement of City vehicles and equipment is necessary in order to ensure the effective and efficient delivery of services by City departments; and WHEREAS, City of Tamarac Code, §6-148 allows the Purchasing Officer the authority to waive purchasing procedures and purchase equipment which is the subject of contracts with other governmental agencies; and WHEREAS, it has been proven in the marketplace that formal competitive bids available for cooperative purchase provide the lowest prices as well as the most efficient method for purchasing vehicles and heavy equipment; and Temp. Reso. # 13036 January 10, 2018 WHEREAS, the Director of Public Services, Director of Financial Services, and Purchasing and Contracts Manager have determined that it is in the City's economic interests to purchase replacement vehicles and equipment as identified in Exhibit 1", Exhibit "2", respectively, attached hereto, utilizing current agreements available for cooperative purchase including, but not limited to, the Agreement awarded by the Florida Sheriff's Association, the National IPA Contract and other Agreements, copies of the Agreements are incorporated herein by reference and on file in the office of the City Clerk; and WHEREAS, Funds for the Vehicle Replacement Program, in the amount of $1,692,460.00, exist in the FY 2018 Adopted Budget in the Asset Maintenance Program, a detailed budget summary is hereto attached as "Exhibit Y; and WHEREAS, Funds for the purchase of replacement equipment, in the amount of $70,000.00, exist in the FY 2018 Adopted Budget in the General Fund, and $260,000.00 in the Stormwater Fund for the purchase of replacement equipment not to exceed a combined total of $330,000; a detailed budget summary is hereto attached as "Exhibit 3", and WHEREAS, it is in the best interest of the City to authorize the appropriate City officials to select, approve, and award the most cost effective procurement method utilizing competitive procurement methods and current agreements available for cooperative purchase at the time of purchase including, but not limited to, the Agreement awarded by the Florida Sheriff's Association; and WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best interest of the citizens and residents of the City of Tamarac that the appropriate City Officials be authorized to select, approve and award the cost effective choice for 7 Temp. Reso. # 13036 January 10, 2018 replacement vehicles and equipment as identified in "Exhibit 1" and "Exhibit 2" be purchased utilizing competitive procurement methods and current agreements available for cooperative purchase, including, but not limited to, the Agreement awarded by the Florida Sheriff's Association. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA- SECTION 1: The foregoing "WHEREAS" clauses are HEREBY ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof and all exhibits referenced and attached hereto are incorporated herein and made a specific part of this Resolution. SECTION 2: The City Commission of the City of Tamarac authorizes the purchase of new and replacement vehicles and equipment utilizing competitive procurement methods and current agreements available or cooperative purchase, at the time of purchase, including, but not limited to, the Agreement awarded by the Florida Sheriff's Association, the National IPA Contract and other Agreements-, authorizing an expenditure in an amount not to exceed $2,022,460.00 from the appropriate accounts for all vehicles and equipment. The appropriate City Officials are further authorized to execute all appropriate agreements and do all things necessary to effectuate this Resolution. Temp. Reso. # 13036 January 10, 2018 SECTION.I. Funds totaling $2,022,460.00 were appropriated in the Adopted Fiscal Year 2018 Budget for the purchase of replacement vehicles and equipment as identified in "Exhibit 1" and "Exhibit 2", respectively. SECTION 4: An expenditure in the amount of $2,022,460.00 for said purpose is hereby authorized. SECTION 5: All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 6: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. 1 C F� SECTION 7 passage and adoption. Temp. Reso. # 13036 January 10, 2018 This Resolution shall become effective immediately upon its PASSED, ADOPTED AND APPROVED this ATTEST: PATRICIA TEUFEL, CMC CITY CLERK I HEREBY CERTIFY THAT I HAVE APPROVED THIS RESOLUTION AS TO FORM / ' AMUEL S. GOR N !/ CITY ATTORNEY MAYOR RECORD OF COMMISSION VOTE MAYOR DRESSLER DIST 1: COMM. BOLTON Ti► DIST 2: V/M GOMEZ r ti DIST 3: COMM. FISHMAN DIST 4: COMM. PLACKO Lit FISCAL YEAR 2018 VEHICLE REPLACEMENT / PURCHASE PROGRAM Exhibit 1 TR13036 Unit Dept. Year Make / Model FY18 Adopted Budget 1 618 Comm Dev 2006 Dodge Magnum $26,400 2 6553 Comm Dev 2005 Ford Ranger $26,000 301-3020-529.64-05 CV18A JGF Capital Equipment (Com Dev) $52,400 Unit Dept. Year Make / Model FY18 Adopted Budget 3 557 Building 2008 Ford Ranger $27,000 4 549 Building 2000 Ford Ranger $26,000 5 552 Building 2005 Ford Explorer $31,900 301-3500-524.64-05 CV18A IBuilding Fund $84,900 Unit Dept. Year Make / Model FY18 Adopted Budget 6 356 Fire Rescue 2008 Ford Explorer $42,000 7 345 Fire Rescue 2004 Rescue $293,620 8 New Fire Rescue N/A Ford Explorer $35,020 9 1352 1 Fire Rescue 2006 Ford Ranger $35,020 301-4520-522.64-05 ICV18F lCapital Equip Fund - Fire Rescue $405,660 Unit I Dept. I Year I Make / Model FY18 Adopted Budget 1012071 IPUBLIC SVC 1 2008 1 Ford Ranger Pickup $27,000 301-5002-539.64-05 CV18A ICapital Equip Fund (PS-Eng) $27,000 Unit I Dept. I Year I Make / Model I FY18 Adopted Budget 1112059 IPUBLIC SVC 1 2005 jChevrolet 2500 1 $33,000 301-5020-541.64-05 CV18A ICapital Equip Fund (PS -Streets) 1 $33,000 Unit Dept. Year Make / Model FY18 Adopted Budget 12 2055 PUBLIC SVC 2004 Chevrolet 1500 $35,000 13 2617 IPUBLIC SVC 2004 Ford Ranger Pickup $26,000 301-5040-519.64-05 CV18A Icapital Equip Fund (PS-Fac) 1 $61,000 Unit Dept. Year Make / Model FY18 Adopted Budget 14 2551 PUBLIC SVC 2005 Chevrolet 2500 $39,000 15 2046 1 PUBLIC SVC 2002 Ford F350 $32,700 301-5080-519.64-05 CV18A ICapital Equip Fund (PS -Fleet) $71,700 FISCAL YEAR 2018 VEHICLE REPLACEMENT / PURCHASE PROGRAM Exhibit 1 TR 13036 Unit I Dept. F Year I Make / Model FY18 Adopted Budget 1612057 IPUBLIC SVC 1 2005 1 Chevrolet 1500 $37,000 301-5090-541.64-05 CV18A ICapital Equip Fund (PS -Grounds) $37,000 Unit Dept. Year Make / Model FY18 Adopted Budget 17 702 Parks & Rec 2000 Chevy Venture $32,000 18 704 Parks & Rec 2000 Ford Explorer $31,900 19 706 Parks & Rec 2002 Ford Explorer $31,900 301-7010-572.64-06 CV18A ICapital Equip Fund (Parks) $95,800 Unit I Dept. I Year I Make / Model FY18 Adopted Budget 20 821 1 Parks & Rec 2004 1 FRTL Sprinter $27,300 301-7010-572.64-05 CV18A lCapital Equip Fund (Parks) $27,300 Unit Dept. Year Make / Model FY18 Adopted Budget 21 100 IT 2001 E250 Cargo Van $32,000 22 101 1IT 2005 Ford Explorer $31,900 301-8100-513.64-05 CV18A JGF Capital Equipment (IT) $63,900 Unit Dept. Year Make / Model FY18 Adopted Budget 23 2054 PUBLIC SVC 2004 Chevrolet 1500 $35,000 24 2064 1 PUBLIC SVC 2006 Ford F350 $55,000 410-5050-538.64-05 N/A Istormwater Fund 1 $90,000 I Dept. I Year I Make / Model FY18 Adopted Budget 251Unit 4048 1PUBLIC SVC 1 2008 1 Ford F350 $31,900 425-6020-533.64-05 N/A Icapital Equip Fund (PS-WTP) $31,900 Unit Dept. Year Make / Model FY18 Adopted Budget 26 4020 Public Svc 1999 Tractor $110,400 27 4021 Public Svc 2000 Sterling Dump $175,000 28 4023 Public Svc 2000 Ford Explorer $36,000 29 14028 1 Public Svc 2002 Ford Explorer $36,000 30 4030 Public Svc 2004 Chevy 1500 $30,200 31 4031 Public Svc 2004 Ford Explorer $31,900 32 4041 Public Svc 2006 Dump Truck 7500 $75,000 33 4062 Public Svc 2008 Ford 350 1 $32,700 34 4065 Public Svc. 2008 Ford 350 $55,000 35 4071 Public Svc 2008 Ford 350 $28,700 425-6002-536.64-05 N/A Icapital Equip Fund - (PS -UT) $610,900 FY 18 Total Vehicle Replacement Budget 1 $1,692,460 FISCAL YEAR 2018 EQUIPMENT REPLACEMENT / PURCHASE PROGRAM Exhibit 2 TR 13036 Department / Division Equipment Description FY18 Adopted Budget 1 Public Services / Grounds Sandpro Utility Vehicle $20,000 2 Public Services / Grounds Workman Utility Vehicle (x2) $50,000 001-5090-541.65-01 T $70,000 Department / Division Equipment Description FY18 Adopted Bud et 3 Public Services /Storm water Wheeled Excavator $260,000 410-5050-638.64-01 $260,000 FY 18 Total Equipment Replacement Budget 1 $330,000 Exhibit 3 TR13036 FISCAL YEAR 2018 VEHICLE / EQUIPMENT BUDGET Fund / Account No. Fund Name / Description Project No. FY 18 Budget 301-3020-529.64-05 GF Capital Equipment (Com Dev) CV18A $ 52,400.00 301-3500-524.64-05 Building Fund - Capital Equip CV18B $ 84,900.00 301-4520-522.64-05 Capital Equip Fund - Fire Rescue CV18F $ 405,660.00 301-5002-539.64-05 Capital Equip Fund (PS-Eng) CV18A $ 27,000.00 301-5020-541.64-05 Capital Equip Fund (PS -Streets) CV18A $ 33,000.00 301-5040-519.64-05 Capital Equip Fund (PS-Fac) CV18A $ 61,000.00 301-5080-519.64-05 Capital Equip Fund (PS -Fleet) CV18A $ 71,700.00 301-5090-541.64-05 Capital Equip Fund (PS -Grounds) CV18A $ 37,000.00 301-7010-572.64-05 Capital Equip Fund (Parks) CV18A / CV18PR $ 95,800.00 301-7010-572.64-05 Capital Equip Fund (Parks) CV18A $ 27,300.00 301-8100-513.64-05 GF Capital Equipment (IT) CV18A $ 63,900.00 410-5050-538.64-05 Stormwater Fund - Capital Equip N/A $ 90,000.00 425-6020-533.64-05 Capital Equip Fund (PS-WTP) N/A $ 31,900.00 425-6002-536.64-05 Capital Equip Fund - (PS -UT) N/A $ 610,900.00 FY 18 Total Vehicle Replacement Budget $ 1,692,460.00 001-5090-541.65-01 lGeneral Fund (PS) Equip >$1,000 N/A $ 70,000.00 410-5050-538.64-01 Istormwater Fund Equip >$1,000 N/A $ 260,000.00 FY 18 Total Equipment Replacement Budget $ 330,000.00 TOTAL PROPOSED VEHICLE / EQUIPMENT PURCHASES FOR FY 2018 $ 2,022,460.00