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Home My WebLink AboutCity of Tamarac Resolution R-2013-120i Temp. Reso. 12424 October 24, 2013 Page 1 of 5 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2013� A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, APPROVING THE APPROPRIATE CITY OFFICIALS TO SELECT, APPROVE AND AWARD NEW AND USED EQUIPMENT, OPERATING SUPPLIES AND SMALL TOOL PURCHASES THROUGH DIRECT PURCHASE, CAPITAL LEASE OR OPERATING LEASE AS APPROPRIATE ON AN EXPEDITED BASIS FOR USE AT THE COLONY WEST COUNTRY CLUB UTILIZING PRICE AGREEMENTS PROVIDED BY BILLY GASPER GOLF, LLC ON BEHALF OF THE CITY, PROVIDING FOR CONFLICTS, PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Tamarac is a Vibrant Community, that wishes to provide exceptional recreational opportunities for its residents and visitors; and WHEREAS, on October 24, 2013, The City Commission of the City of Tamarac approved an Agreement with Billy Casper Golf, LLC, to maintain the operations of the course, and the amenities available in the Colony West Clubhouse, including foodservice and pro -shop operations via Resolution # R2013-115, a copy of which is on file with the City Clerk; and WHEREAS, the City Commission of the City of Tamarac desires to maintain the Colony West property as a fully -functional golf course with full clubhouse amenities; and WHEREAS, in order to re -open the Colony West Country Club, it is necessary to purchase and/or lease certain new and used equipment items through direct purchase, capital lease, or operating lease; as well as purchase necessary operating supplies and small tools in order to make the club a fully operational venue; and WHEREAS, Billy Casper Golf, LLC has prepared a full itemization of the equipment, operating supplies and small tools necessary to facilitate an expedited re- Temp. Reso. 12424 October 24, 2013 Page 2 of 5 opening of the facility, a copy of said itemization is included herein as Exhibit I "; and WHEREAS, Billy Casper Golf, LLC is responsible to "arrange for the procurement, on behalf of the City and as an operating expense of the Club, all operating supplies, new and used operating equipment, small tools, inventories and services as are deemed necessary to the normal and ordinary course of operation of the Club" as set forth in Article 4, paragraph E "Purchasing and Procurement" of the City's Agreement with Billy Casper Golf, LLC; and WHEREAS, Billy Casper Golf, LLC maintains national account purchasing programs for operating supplies, equipment, small tools and services commonly used for golf course operations; and WHEREAS, the pricing realized under these agreements are normally the most competitive pricing available in the marketplace; and WHEREAS, Article 4, paragraph E of the City's Agreement with Billy Casper Golf, LLC also requires that their personnel, to the extent practicable, consult with the City's Purchasing & Contracts Manager in an effort to obtain the most competitive pricing available in the marketplace; and WHEREAS, Section 6-148(i) of the Tamarac Procurement Code permits the City Commission to waive normal procurement procedures upon the recommendation of the City Manager when it is in the best interest of the City to do so to obtain items which cannot be acquired through the normal purchasing process due to insufficient time, the nature of the goods or services, or other factors; and WHEREAS, time is of the essence in regard to preparations that must be made to expeditiously re -open the Colony West Country Club; and WHEREAS, the City wishes to utilize the benefits of the Billy Casper Golf r Temp. Reso. 12424 October 24, 2013 Page 3of5 national accounts purchasing program; and WHEREAS, the Purchasing and Contracts Manager will review the equipment itemization to determine if there may be other sources for the equipment which will be more economical, while providing for the necessary expedited delivery required to expeditiously re -open the Colony West Country Club; and WHEREAS, the Director of Financial, Services and the Purchasing and Contracts Manager recommend that the City of Tamarac City Commission authorize the appropriate city officials to select and approve the most appropriate vendor(s) and to award contracts for the purchase or lease of equipment needed either through direct purchase, capital lease or operating lease, as well as operating supplies and small tools to expedite the re -opening of the Colony West Golf Club utilizing the Billy Casper Golf national accounts purchasing program, or from other more economical sources as may be recommended by the Purchasing and Contracts Manager; and WHEREAS, the City Commission of the City of Tamarac deems it to be in the best interest of the citizens and residents of the City of Tamarac to authorize the appropriate city officials to select, approve the most appropriate vendor(s) and to award contracts for the purchase or lease of equipment needed either through direct purchase, capital lease or operating lease, as well as operating supplies and small tools needed to expedite the re -opening of the Colony West Golf Club utilizing the Billy Casper Golf national accounts purchasing program, or from other more economical sources as may be recommended by the Purchasing and Contracts Manager. Temp. Reso. 12424 October 24, 2013 Page 4of5 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA THAT: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. All Exhibits attached hereto are incorporated herein and made a specific part of this resolution. SECTION 2: The City Commission authorizes the appropriate City Officials to select, approve the most appropriate vendor(s) and to award contracts for the purchase or lease of equipment needed either through direct purchase, capital lease or operating lease, as well as operating supplies and small tools needed to expedite the re -opening of the Colony West Golf Club utilizing the Billy Casper Golf national accounts purchasing program, or from other more economical sources as may be recommended by the Purchasing and Contracts Manager. SECTION 3: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: If any clause, section, other part or application of this Resolution is held by any count of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 5: passage and adoption. Temp. Reso. 12424 October 24, 2013 Page 5of5 This Resolution shall become effective immediately upon its PASSED, ADOPTED AND APPROVED this 3 day of ATTEST: PATRICIA TEUFEJI,/ CIVIC CITY CLERK HEREBY CERTIFY THAT I HAVE APPROVED THIS RESOLUTION AS TO FORM - )A 7- /) 3 SAMUEL S. GORE CITY ATTORNEY � 2013. MAYOR RECORD OF COMMISSION VOTE: MAYOR TALABISCO DIST 1: COMM. BUSHNELL DIST 2: COMM. GOMEZ LJ6? DIST 3: COMM. GLASSEW IIZ:�� DIST 4: V/M. DRESSLER TR12424 - Exhibit 1 di 'ul — VI C L. a 88N88888888888A8888888 o �c NGo f" M — Oc C. 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N M �t 6R 69 6f1 N4 69 6A 6A 6H 6A IR 6R 6H iA EA 6R 6N O u C L u C Ln L L L a 3 y 0 8 p Oco L V Z a f `-' O O 3 C Q to I W Ln LA o p v C °C `-4 3 Eys� Lid l7 ju Cd7 LA a� LOn Q cuL tv LA ' Q E� .8 "N E >.E E— -w co L Oo L c L N u E - � .a Uaca 1 CO L � 00 O O .y C 7 OO E E N A «JE L 1. a wL m 2 L L L L OL O�>,� in .�G .�O � �� C F- Ln > H H- F- I- H a H H 2 I- !- F- J p H m lL lL LOL 3 E Q .e Lit w. � x.s V � era Li ar" — N M % N — cV — — — — — — N I — — N — — — — CU m 4X Billy Casper Golf .4 T�x+�r"an Ct�r'sr'aparsy TXT 48 Volt Electric Fleet Golf Car Price Sheet Prices Effective: January 1, 2013 Colony West GC Tamarac, FL Date: 10/1 /2013 Motor: 48 Volt DC Front Suspension: Leaf Springs Horsepower: 3.0 hp (2.2 kW) Continuous Rear Suspension: Leaf Springs Electrical Syste 48 Volt Service Brake: Rear Wheel Mechanical Drum Batteries: Six, 8 Volt Deep Cycle - Trojan T-875 Frame: Welded Steel with Durashield"m Coating Charger: 48 VDC Powerwise QE, 10 ft. Cord, UL/CSA Body: Injection Molded TPO Speed Controlle 250 Amp Solid State Controller Seating Capacity: 2 Person Transaxle: Differential with helical gears Ground Speed: 10.2-14.8 mph (16.4-23.8 kph) ------------------------------------------------------------------------------------- Body Colors: Standard- Hunter Green or Champagne $0.00 90 $0.00 1 I WIN NIY111 / - 1-W I I A SM, LJIGIVn, LJI ly/ Il V V 1 IILV, IJue yul emy, Electric Blue, Platinum, Flame Red $178.50 $0.00 . . V....M... .. .... V... \/ . •VV, V.. \,..\ VV.V, ...V\\A...V V..\A. VV\w., Patriot Blue, Steel Blue $226.44 $0.00 Seat Colors: Standard - Oyster or Tan $0.00 90 $0.00 Sun Canopy Tol Beige or Tan $138.72 90 $12,484.80 Bag Cover Kit: Oyster or Tan $124.44 $0.00 WINDSHIELD, FOLD -DOWN (Clear) $86.70 90 $7,803.00 WINDSHIELD, FLAT $73.44 $0.00 MESSAGE HOLDER -Single (Sun Canopy Required) $25.50 90 $2,295.00 SAND BOTTLE - (Single) $21.42 $0.00 SAND BUCKET (Driver Side or Passenger Side) $59.16 $0.00 SAND RAKE $16.32 $0.00 SAND RAKE HOLDER $7.14 $0.00 COOLER & BRACKET $48.96 $0.00 PARTS PACKAGE (Includes Handheld Programmer, Casual Towbar & Battery Maintenance Kit) $612.00 $0.00 BATTERY FILL SYSTEM $142.80 90 $12,852.00 UPGRADE - 25,000 AMP HOUR WARRANTY - US8VXC BATTERY & WORLD CHARGER $206.00 90 $18,540.00 WHEEL COVERS -SPOKE, METALLIC SILVER (Set of 4) $25.50 $0.00 PINSTRIPES - Gold $52.02 $0.00 ASHTRAY $15.30 $0.00 FENDER SCUFF GUARD $13.26 $0.00 DIFFERENTIAL GUARD $19.38 $0.00 SOFT SWIPE CLEAT CLEANER $37.74 $0.00 TOW BAR - PERMANENT $277.44 $0.00 TOW BAR - CASUAL USE $88.74 $0.00 CLUB LOGOS $5.78 90 $520.05 NUMBER DECALS - 2 ea $3.41 90 $307.30 TOTAL $549,532.15 CORPORATE ACCOUNT DISCOUNT 38% $340,709.93 FREIGHT - BASED ON DELIVERY LOCATION $184.00 90 $169560.00 PURCHASE PRICE 5357,269.93 UNIT PRICE E3,969.67 OPERATING LEASE - based on an interest rate of 4.65% as of 5/27/13 and subject to change 42 months 48 months $94.52 per car per month $82.70 per car per month *:s,y69.6f Monthly Payment $89506.80 Monthly Payment $79443.00 BCG Budget $7,750.00 Tamarac Sart-up Menu Summa - Tools and Course Supplies r'Y �� ILLY WEER 0 L F Tab Sub Total Hand Tool $139144 Safety - Amenity $1 19951 Shop $149954 Total $409049 Detail to follow Hand Tool Qty Model Unit Cost/each Total 1 101 16 Craftsman 1 /2" Drill $ 70.00 $ 70.00 1 64073 Craftsman 29 Pc Drill Bit Set $ 100.00 $ 100.00 1 52343 Craftsman 37 Pc Tap & Die Set $ 80.00 $ 80.00 1 35255 Craftsman 255 Pc Tool Set $ 300.00 $ 300.00 1 12731 Craftsman 7 Drawer Top Tool Chest $ 130.00 $ 130.00 1 12733 Craftsman 5 Drawer Bottom Tool Chest $ 190.00 $ 190.00 1 39289 Stanley 16' Tape Measure (Sears) $ 18.00 $ 18.00 1 38394 Craftsman 21b Dead Blow Hammer $ 30.00 $ 30.00 3184 Estwing Hatchet (Sears) $ 30.00 $ - 38523 Craftsman I lb Ball Peen Hammer $ 19.00 $ - 1 41042 Craftsman Screwdriver Set $ 55.00 $ 55.00 36143 Craftsman Hacksaw $ 15.00 $ - 1 31323 Craftsman 5 Pc File Set $ 35.00 $ 35.00 1 94832 Craftsman Utility Knife $ 6.00 $ 6.00 1 43113 Craftsman 16 Pc Punch & Chisel Set $ 45.00 $ 45.00 Qty Model Unit Cost/each Total 1 45633 Irwin Vise -Grip Set (Sears) $ 35.00 $ 35.00 45384 Craftsman 16" Arc Joint Pliers $ 45.00 $ - 1 45399 Craftsman 8 Pc Pliers Set $ 65.00 $ 65.00 0 19982 Craftsman 1 /2" Impact Wrench $ 40.00 $ - 1 19933 Craftsman 3/8" Impact Ratchet Wrench $ 70.00 $ 70.00 1 15886 Craftsman Impact Socket 12 Pc Set $ 90.00 $ 90.00 1 43278 Craftsman Pry Bar 3 Pc Set $ 40.00 $ 40.00 47090 Craftsman Hook & Pick 4 Pc Set $ 10.00 $ - 1 47412 Craftsman Retaining Ring Pliers $ 28.00 $ 28.00 1 33935 Hansen 3/8" Socket Tray (Sears) $ 14.00 $ 14.00 1 33936 Hansen 1 /2" Socket Tray (Sears) $ 15.00 $ 15.00 1 20521 Craftsman Oil Filter Wrench $ 8.00 $ 8.00 1 40804 Craftsman Feeler Gauge $ 7.00 $ 7.00 1 47697 Lisle Battery Brush (Sears) $ 4.50 $ 4.50 1 46906 Craftsman Jaw Gear Puller Set $ 50.00 $ 50.00 2 82003 Craftsman Mutimeter $ 100.00 $ 200.00 1 34555 Craftsman Nutdriver 12 Pc Set $ 40.00 $ 40.00 1 47236 Craftsman 6 Pt Wrench 12 Pc Set $ 40.00 $ 40.00 1 47237 Craftsman 6 Pt Metric Wrench 12 Pc Set $ 40.00 $ 40.00 2 93602 Craftsman Flashlight $ 25.00 $ 50.00 1 51659 Craftsman 14" Pipe Wrench $ 13.00 $ 13.00 1 51653 Craftsman 18" Pipe Wrench $ 40.50 $ 40.50 3 83473 Craftsman Round Point Shovel $ 20.00 $ 60.00 3 83474 Craftsman Square Point Shovel $ 20.00 $ 60.00 2 83538 Craftsman Hand Pruner $ 14.00 $ 28.00 2 83723 Craftsman Lopper $ 40.00 $ 80.00 2 83505 Craftsman Coal Shovel $ 25.00 $ 50.00 3 83868 Craftsman Shop Broom $ 20.00 $ 60.00 5 85738 Craftsman Leaf Rake $ 10.00 $ 50.00 1 83477 Craftsman 8 Lb Sledge $ 25.00 $ 25.00 1 5F Gandy Measuring Wheel $ 200.00 $ 200.00 1 RCCA371 18L Reelcraft I "x 100' Hose Reel $ 311.00 $ 311.00 3 RGO 1100 Hose I "x 100' $ 237.00 $ 711.00 Start Up Tools Qty Model Unit 2 Fly Mow 4 Kawasaki String Trimmer 2 Stihl Back-pac Blower 2 Stihl Hand Blower 2 Stihl Chain Saw 20" Bar 2 Stihl Hedge Trimmer 2 Stihl Pole Saw 4 Kawasaki Stick Edger I Gandy Drop Spreader 2 Lesco Rotory Spreader So fety-Ammenity Qty Model Unit Cost/each Total $ 700.00 $ 19400.00 $ 300.00 $ 1, 200.00 $ 500.00 $ 19000.00 $ 150.00 $ 300.00 $ 800.00 $ 1, 600.00 $ 300.00 $ 600.00 $ 600.00 $ 1, 200.00 $ 300.00 $ 1, 200.00 $ 500.00 $ 500.00 $ 300.00 $ 600.00 Total $ 13 9144.00 Cost/each Total 18 71349 AO Safety Glasses (Sears) $ 11.00 $ 198.00 40 82861 AO Ear Plugs (Sears) $ 3.00 $ 120.00 20 57728 Wells Lamont 2 Pk Work Glop (Sears) $ 4.50 $ 90.00 20 11991 ERB Safety Hard Hat Omega Tasco $ 13.00 $ 260.00 27200 Standard Greenskeeper $ 67.50 $ - 2 33200 Standard Cup Hook $ 8.00 $ 16.00 6 22460T Standard RW&B Flags Set of 9 $ 69.00 $ 414.00 3 34200 Standard Dew Whip $ 41.50 $ 124.50 53000 Standard Coco Drag Mat $ 495.00 $ 495.00 2 29300 Standard Levelawn $ 85.00 $ 170.00 90 1000-30 Standard Triad Tee Marker Red $ 8.50 $ 765.00 90 1000-3 I Standard Triad Tee Marker White $ 8.50 $ 765.00 90 1000-32 Standard Triad Tee Marker Blue $ 8.50 $ 765.00 Qty Model Unit Cost/each Total 90 1000-33 Standard Triad Tee Marker Yellow $ 8.50 $ 765.00 90 1000-39 Standard Triad Tee Marker Green $ 8.50 $ 765.00 12 1370 Standard Ballwasher Black $ 175.00 $ 29100.00 1 4965 Chix Tee Towel (case) $ 95.00 $ 95.00 1 1087 Par -Aide Drag Matt 80" x 6O" $ 430.00 $ 430.00 6 920 Par -Aide Plastic Regulation Cups (Case of 9) $ 54.00 $ 324.00 5 740-089 Par -Aide 8' Yellow Pins (Case of 9) $ 144.00 $ 720.00 3 1001-2 Par -Aide Cup Cutter $ 170.00 $ 510.00 2 1031 Par -Aide Cup Setter $ 35.00 $ 70.00 3 1034 Par -Aide Depth Gauge $ 29.00 $ 87.00 10 Nick PolyTech Rake Head & Handle (Case of 12) $ 84.00 $ 840.00 12 ' 162BLACI Eagle One TuffGuy Trash Can 9Gal w/spike $ 66.00 $ 792.00 3 T 163BLACK & T 175BASE Eagle One TuffGuy Trash Can 30C $ 90.00 $ 270.00 Total $ 119950.50 Qtr E Shop Model Unit Cost/each K 1 170 Lincoln Arc Welder (Northern Tool) $ 7130B ProWeld Welding/Cutting Torch Set (no tanks) $ 16781 Craftsman 80 Gal Vertical Air compressor $ TLIO U.S. CHEMICAL storage TURFLoc IO'Dx8'Wx8'4"I $ 145035 Northern Portable Steel Fuel Caddie 30 Gal $ 521 A Tempo Progressive Wire Locator $ 24B Tempo Station Master $ GL-RT Golf -Lift Reel Caddy $ 21 162 Craftsman 8" Bench Grinder $ 51856 Craftsman 6" Vise $ 21236 Craftsman 10" Compound Miter Saw $ 50156 Craftsman 4 Ton Floor Jack $ 300.00 350.00 19000.00 139610.00 420.00 587.00 107.00 1, 000.00 160.00 75.00 130.00 150.00 Total $ 300.00 $ 350.00 $ 19000.00 $ 420.00 $ 587.00 $ 107.00 $ 19000.00 $ 160.00 $ 75.00 $ 150.00 Qty Model Unit 893000 justrite 30 Gallon Fuel Storgage Cabinet 5 UI-20S Eagle 2 Gallon Gasoline Cans (Grainger) 1 21900 Craftsman 10" Drill Press 1 51 147 Craftsman Shop Creeper 1 51 167 Craftsman Roller Seat 83929 Craftsman Extension Cord Reel 83024 Craftsman Work Light 74108 CCI 100' Extension Cord (Sears) 1842 Lincoln Cordless Grease Gun (Northern Tool) 2 NLGI#I Schaeffer 221 Moly Ultra Grease (case) CPM 6395 Carquest Oil Drain Pan CPE 9400(Carquest Telescoping Oil Drain (w/ roller base) BOM407 New Pig Containment Boom MAT 140 New Pig Containment Mat I 6T848 Grainger Lockout/Tagout GL-9 Golf -Lift plus freight 1 528058 Battery Tender j r 12v charger and mai ntai ner I JD Worksite Pro 48" Rail Pallet Fork Cost/each Total $ 650.00 $ 650.00 $ 48.00 $ 240.00 $ 140.00 $ 140.00 $ 30.00 $ 30.00 $ 25.00 $ 25.00 $ 44.00 $ 44:00 $ 22.00 $ 22.00 $ 70.00 $ 70.00 $ 230.00 $ 230.00 $ 116.00 $ 232.00 $ 8.00 $ 8.00 $ 120.00 $ 120.00 $ 97.00 $ 97.00 $ 49.00 $ 49.00 $ 58.00 $ 58.00 $ 89000.00 $ 89000.00 $ 41.00 $ 41.00 $ 689.00 $ 689.00 Total $ 149954.00