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Home My WebLink AboutCity of Tamarac Resolution R-2011-0031 Temp. Reso. # 11933 December 20, 2010 Page 1 of 4 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R- 2011 "-.. 03 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, AUTHORIZING THE PURCHASE OF REPLACEMENT VEHICLES AND EQUIPMENT UTILIZING THE FLORIDA SHERIFF'S ASSOCIATION BID 10- 18-0907; DECLARING CERTAIN EQUIPMENTAS SURPLUS AND DIRECTING THAT EQUIPMENT BE DISPOSED VIA TRADE-IN WITH THE VENDOR OR VIA SALE THROUGH ESTABLISHED INTERNET MARKETS TO BE SELECTED; PLACING ALL PROCEEDS INTO THE APPROPRIATE FUNDS FROM WHICH THE ASSETS WERE ORIGINALLY PURCHASED; AUTHORIZING AN EXPENDITURE IN AN AMOUNT NOT TO EXCEED $293,213.90; APPROVING FUNDING FROM THE APPROPRIATE ACCOUNT; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, funds were appropriated in the Adopted Fiscal Year 2011 Budget for replacement of vehicles and heavy equipment; and WHEREAS, the timely replacement of City vehicles and equipment is necessary in order to ensure the effective and efficient delivery of services by City departments; and WHEREAS, City of Tamarac Code, §6-155 allows the Purchasing Officer the authority to waive purchasing procedures and purchase equipment which is the subject of contracts with other governmental agencies; and WHEREAS, the Director of Public Works, Director of Utilities, and Purchasing and Contracts Manager have determined that it is in the City's economic interests to purchase replacement vehicles and equipment utilizing the Florida Sheriffs Association Bid Award Announcement 10-18-0907, incorporated herein by reference and on file in the office of the City Clerk; and Temp. Reso. # 11933 December 20, 2010 Page 2 of 4 WHEREAS, per the Florida Sheriffs Association Bid Award Announcement 10-18- 0907, the vehicles and equipment purchased will be awarded to the vendors shown for each specific item at the costs indicated in the Bid Award Announcement as shown in "Exhibit I"; and WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best interest of the citizens and residents of the City of Tamarac that replacement vehicles and equipment be purchased utilizing Florida Sheriffs Association Bid Award Announcement 10-18-0907; and WHEREAS, pursuant to §6-155 of the Code of Ordinances, the City Commission may by Resolution direct the City Manager to dispose of surplus property by the method or methods deemed to be most advantageous, convenient, and economical to the City; and WHEREAS, the City Manager may dispose of surplus stock by utilizing competitive sealed bids, public auction, established markets, sales at posted price, donation, or trade- in as may be prescribed for the individual situation; and WHEREAS, the City Manager has delegated the responsibility for Property Disposal to the Purchasing and Contracts Manager, through the Director of Financial Services; and WHEREAS, the Director of Financial Services and Purchasing and Contracts Manager recommend that disposal of surplus and obsolete property be accommodated via an electronic established market available to all buyers via an Internet auction service to be selected; and WHEREAS, pursuant to §6-153, the asset available for disposal, upon receipt and deployment of replacement equipment, is identified in "Exhibit 1 ", hereto attached; and WHEREAS, the Public Works Director has determined certain vehicles to be surplus due the overall condition, usage, and utility, and shall be available for immediate disposal Temp. Reso. # 11933 December 20, 2010 Page 3 of 4 and shall not be replaced, said vehicles are identified in "Exhibit 2"; and WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best interest of the citizens and residents of the City of Tamarac to approve the trade-in and to authorize appropriate City officials to dispose of surplus and obsolete equipment via trade-in with the vendor. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. All Exhibits attached hereto are hereby incorporated herein and made a specific part of this resolution. SECTION 2: The purchase of replacement vehicles and equipment utilizing the Florida Sheriffs Association Bid Award Announcement 10-18-0907, incorporated herein by reference and on file in the office of the City Clerk, is hereby approved. SECTION 3: An appropriation for the purchase of replacement vehicles and equipment as identified in "Exhibit 1" in an amount of $270,000 was provided for in the General Fund and $70,000 in the Utilities Fund. SECTION 4: An expenditure in the amount of $293,213.90 for said purpose is hereby authorized. SECTION 5: The City Commission hereby declares as surplus existing property in Exhibit 1 ", upon replacement, and in Exhibit "2" be deemed surplus equipment and direct that property be disposed via trade-in or via established internet markets. SECTION 6: All Resolutions or parts of Resolutions in conflict herewith are Temp. Reso. # 11933 December 20, 2010 Page 4 of 4 hereby repealed to the extent of such conflict. SECTION 7: If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution that can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are declared to be severable. SECTION 8: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this /d day of 2011. BETH TALABISCO MAYOR ATTEST: PETER-M.:--J. APORARDSON, CRM, CMC CITY CLERK. RECORD OF COMMISSION VOTE: MAYOR TALABISCO' DIST 1: V/M BUSHNELL y. DIST 2: COMM. GOMEZ -- -- DIST 3: COMM. GLASSER DIST 4: COMM. DRESSLER I HEREBY CERTIFY THAT I HAVE APPROVED THIS RESOLUTION AS TO FORM. Q1- T SAMUEL S. GOREN CITY ATTORNEY ------T ' ----- _-----;------- Uo! N; �� of a a v ! ......-•...... o (� - t ....i.... a..•-- ........ a! w a! O.I; rn; Ni N! ill; N;( v u: yC 01i S 0( �! !: R( Ri d a( a! cit di i Qaj; LLi LL' 4o LL �p LL! V D Ni N; ^ 1- 'Q ( ; oI o1 o o 0, o 0 j,ayf o al G', a N 4. t ao, MI (PI M, ad �. ;, ZI , , • � � , aD vi V ! V � (V �i Ol pp O( pp LL' w! Oi ti o, a' , •--- }; prnp�: W; : N; wj pni ca! ao -------------- .....................---__•_.______ , c! FLORIDA SHERIFFS ASSOCIATION FLORIDA ASSOCIATION OF COUNTIES 2010-11 Contract for Vehicles and Equipment Contract Number 10-18-0907 Spec #66 4X4 Backhoe Loader September 14, 2010 Quote for: City of Tamarac, FL One (1) Deere 310J Tractor Loader Backhoe $50,690.00 Stated Options From Contract: 410J Upgrade to 410J 4X4 Backhoe 12,967.00 5070/8455 Extendable Dipperstick 4,525.00 2685 Air Suspension Seat 145.00 2085 Cab with A/C and Heat 7,170.00 Extended Stabalizers with Pin Lock Pads Std 4891 21 LX24 Rear Tires 767.00 7645 1.3 Yard Loader Bucket with Edge Std Total Stated Options 25,574.00 Non Stated Options: -8455 Deduct 700# Counter Weight (870.00) 8465 Add 1,250# Counter Weight 1,865.00 5654 Deduct 24" Standard 7.6 Cu Ft Bucket (1,045.00) 5678 Add 24" Severe Duty 8.8 Cu Ft Bucket 1,617.00 Total List Price Options 1,567.00 Less: Contract Discount (30%) L470.10) Total Non Stated Options t... ,.096.90 Total Price FOB Tamarac, FL $771360.90 Standard Warranty 12 Months Unlimited Hours Less Trades: Deere 51 OD Backhoe SN 790597 12,000.00 Total Price after Trades $659360.90 9110 Optional Ride Control 825.00 Bob Rainey, Governmental Sales Consultant 4042 Park Oaks Blvd., Suite 200 Tampa, FL. 33610 Phone (813) 635-2316 Fax (813) 635-2313 Cell (813) 323-2149 TR 11933- Exhibit 2 12/20/2010 City of Tamarac FY 11 Surplus Vehicle Disposition Unit Dept Yr Make Type of Vehicle 2024 PW 1998 Jeep Cherokee 4D-4WD 2025 PW 1998 Jeep Cherokee 4D-4WD 4013 Util 1998 Chevy S/10 PU 2WD 781 P&R 19e3 Jeep Cherokee 2D-2WD 816 P&R 2001 Ford 16 Passenger Bus