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HomeMy WebLinkAboutCity of Tamarac Resolution R-2011-048Temp. Reso. #12021 April 20, 2011 Page 1 of 5 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2011-,� A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, APPROVING TASK AUTHORIZATION NO. 11-01 E AND AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE TASK AUTHORIZATION NO. 11-01E WITH ECKLER ENGINEERING, INC., TO PROVIDE PROFESSIONAL ENGINEERING SERVICES FOR THE CONSTRUCTION MANAGEMENT OF THE WATER TREATMENT PLANT FILTER BACKWASH WATER RECOVERY BASIN PROJECT IN ACCORDANCE WITH THE CITY'S CONSULTING ENGINEERING AGREEMENT AS AUTHORIZED BY RESOLUTION #R-2009-090, FOR AN AMOUNT NOT TO EXCEED $75,000.00; APPROVING FUNDING FROM THE 2009 BOND PROCEEDS; AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO ADMINISTER THE CONTRACT; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Tamarac owns, operates and maintains the water supply, treatment, and distribution systems; and WHEREAS, the City of Tamarac currently backwashes the Greenleaf filter and six (6) package filters on a frequent basis and discharges approximately 300,000 gallons per day (GPD) to surface waters without recovery; and WHEREAS, the Water Treatment Plant's filter backwash streams discharge into an unlined pond which is defined as surface water according to 40CFR 141.2 and no water can be returned from this pond to our water treatment process; and Temp. Reso. #12021 April 20, 2011 Page 2 of 5 WHEREAS, the recovery of 300,000 GPD will provide enough water for 1200 Equivalent Residential Connections (ERC's) and delay construction of a costly reverse osmosis system; and WHEREAS, this WTP Filter Backwash Water Recovery Basin Project will reduce daily water withdrawal from the Biscayne Aquifer and lime chemical costs by up to five percent (5%); and WHEREAS, Eckler Engineering Inc., was awarded the contract to provide professional engineering services for the design of the Water Treatment Plant Filter Backwash Water Recovery Basin Project; including preparation of detailed plans and specifications followed by permitting and bidding assistance under Resolution #R-2010-60 (incorporated by reference and on file in the office of the City Clerk); and WHEREAS, the City requires the service of a consulting firm knowledgeable in this area and capable of providing professional engineering services for the construction management of the Water Treatment Plant Filter Backwash Water Recovery Basin Project; and WHEREAS, Eckler Engineering, Inc., possesses the required knowledge and experience to provide the professional engineering services associated with the Water Treatment Plant Filter Backwash Water Recovery Basin Project; and Temp. Reso. #12021 April 20, 2011 Page 3 of 5 WHEREAS, Eckler Engineering, Inc., has been pre -qualified as an approved consultant for engineering services by the City of Tamarac as authorized by Resolution No. R-2009-090; and WHEREAS, it is the recommendation of the Director and Assistant Director of Utilities that Task Authorization No. 11-01E from Eckler Engineering, Inc., be approved, executed and funded; and WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in the best interest of the citizens and residents of the City of Tamarac to accept and execute Task Authorization No. 11-01E (a copy of which is attached hereto as "Exhibit 1") with Eckler Engineering, Inc., to provide professional engineering services for the construction management of the Water Treatment Plant Filter Backwash Water Recovery Basin Project for an amount not to exceed $75,000.00 and to provide funding from the 2009 Utilities Bond proceeds. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, THAT: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this resolution. The exhibit attached hereto is incorporated herein and made a specific part of this resolution. Temp. Reso. #12021 April 20, 2011 Page 4 of 5 SECTION 2: The City Commission approves Task Authorization No. 11-01 E and authorizes the appropriate City Officials to execute Task Authorization No. 11-01 E with Eckler Engineering, Inc., to provide engineering services forthe construction management of the Water Treatment Plant Filter Backwash Water Recovery Basin Project, in accordance with the City's Consulting Engineering Agreement as authorized by Resolution No. R-2009-090 on July 8, 2009, for an amount not to exceed $75,000.00. SECTION 3: The $75,000.00 is approved to be funded from the 2009 Utilities Bond proceeds. SECTION 4: The City Manager, or his designee, are hereby authorized to make changes, issue change orders not to exceed $30,000.00 per Section -6-156 (b) of the City Code, and close the contract award including, but not limited to making final payment 1 within the terms and conditions of the contract and within the contract price. SECTION 5: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 6: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. 1 1 L7 SECTION 7: passage and adoption. Temp. Reso. #12021 April 20, 2011 Page 5 of 5 This Resolution shall become effective immediately upon its PASSED, ADOPTED AND APPROVED this f/ day of— 24 ! , ATTEST: PETER M. J. RIC R SON, CRM, CMC CITY CLERK. ,�\\TAMql'. i v ' gyp'•. Q. esYAg��SH : o 1963 O ���lli1111\� I HEREBY CERTIFY THAT I HAVE APPROVED THIS RESOLUTION AS TO FORM. SAMUEL S. GOREN CITY ATTORNEY P'. "i PAMELA BUSHNELL MAYOR RECORD OF COMMISSION VOTE: MAYOR BUSHNELL '�'"� DIST 1: COMM. SWENSON &` DIST 2: V/M GOMEZ --� DIST 3: COMM. GLASSE -' DIST 4: COMM. DRESSLER'' TASK AUTHORIZATION NO. 11-01 E SCOPE OF SERVICES FILTER BACKWASH WATER RECOVERY BASIN - SDC INTRODUCTION "EXHIBIT 1" TR #12021 This scope of services will cover engineering services required during the construction phase of the project. In accordance with the CITY's request of February 16, 2011 this scope shall cover the following: Traditional engineering services during construction. 2. Special engineering services during construction. The preliminary task order Opinion of Probable Construction Cost for the above referenced improvements is estimated at $1,581,000. ARTICLE 1 - SCOPE OF SERVICES Construction Phase Task C1- Preconstruction Activities Prior to Notice to Proceed After issuance of a Notice of Award by City, assist the City in the preparation and signing of the Contract Documents by reviewing insurance certificates, filling in any of the Contract forms to develop a conformed set of Contract Documents, distribution of documents to the City and Contractor , or any other task which may be required to get the Contractor started. The ENGINEER will also undertake other preconstruction activities which include attending the preconstruction meeting, providing preconstruction meeting minutes to all attendees, and assisting the Contractor in finalizing any permit application issues or technical assistance with any building permit review issues or questions required for the construction of this project and by providing the required number of signed/sealed drawing sets for building permits and the sets of Contract Documents required for construction. This task also provides the administration of the project including project setup, client interface and general project management and administration. Task C2 - Consult and Advise Provide technical advise and assistance to City during the construction period and provide necessary interpretations and clarifications of the Contract Documents as required by City or Contractor. Task C3 - Review Shop Drawings Review Shop Drawings and samples, the results of tests and inspections, and other data submitted by the Contractor in accordance with the Contract Documents shall then be sent to the City for review and comment, appropriately marked and then returned to the Contractor. A total of fifty (50) submittals is the estimate basis for this item's budget. Page 1 of 9 Task C4 - Review Pay Requests and Schedules Review nine (9) monthly pay requests and make recommendations for payment to City. Monthly pay requests will be reviewed in the field and an agreement reached between the Contractor, City's project representative, and the Engineer prior to formal submittal to City for payment. Review the Contractor's preliminary and monthly progress schedules through completion. Task C5 - Perform Periodic and Milestone inspections Engineer will make periodic site visits at intervals appropriate to the various stages of construction to observe the work, determine conformity with the contract documents and compliance with the construction permits. It is anticipated that there will be ten (10) site visits. Perform inspections to determine that the project has achieved Substantial Completion and readiness for Final Acceptance and that the Work has been completed in conformance with the Contract Documents to certify completion of construction to permitting agencies. Four(4) such site visits are anticipated. Task C6 - Progress Meetings Attend eight (8) monthly construction related progress meetings. The ENGINEER shall schedule, preside over and generate and distribute minutes of these meetings. The purpose of these meetings is to formally coordinate the activities of the Contractor and CITY to resolve any conflicts and to review working procedures as required to satisfactorily complete the project. Task C7 - Contract Modifications Develop the necessary data, notes and clarification drawings required to prepare contract modifications to reflect adjustments to the construction project. Three (3) contract modifications incorporating a total of six items, is the estimate basis for this budget item. One of the contract modifications will be the final reconciliation contract modification prepared at the end of the project. When CITY requests additional contract modifications, the ENGINEER's fee may be adjusted accordingly based on a mutually agreed amount. Task C8 - Project Closeout Review the Contractor's record drawing information which shows the work as it was constructed. Prepare for CITY sets of record drawings showing those changes made during the construction progress based upon information provided by the Contractor. ENGINEER shall prepare signed and sealed record drawings based on Contractor's field data ENGINEER shall submit final copies of record drawings to CITY. Attend the final project reconciliation meetings with CITY and the Contractor. Page 2 of 9 Task C9 - Regulatory Agency Documentation and Project Closeout Submittals Project services in connection with preparing certification of Final Completion of Construction certification to BCHD/FDEP with record drawings. Task C10 - Special Services The Engineer shall provide special services during construction consisting of the following items: Resident Services Services which will be provided by the Engineer's resident project representative (when requested by CITY) will consist of the following: Make periodic on -site field observations of the Contractor's performance. The limits of the authority of the on -site representative are as defined within the Construction Contract Documents. A. Observe any tests and review the results of tests required of the Contractor by the Contract Documents. B. Observe the placement of reinforcing steel and all major concrete pours. Observe the construction of all piping and equipment placement. C. Test and check out the operation of all equipment and controls. D. Assist in the development of punch lists in conjunction with the milestone inspections to determine if the project has achieved Substantial and Final Completion and that the work has been completed in conformance with the Contract Documents. In order to estimate the efforts of the Engineer's project representative, it is anticipated that a person would need to be at the project site when requested by CITY or per specific project needs. Task C11- Special Inspection This task includes special inspection services when requested by the building official local to the project. These services include: A. ENGINEER shall coordinate and set up inspection logs per requirements of building official. B. ENGINEER shall conduct periodic inspections per the approved inspection log(s). C. ENGINEER shall provide bi-weekly and final signed/sealed report letters. Page 3 of 9 Project Deliverables Project deliverables for the project construction phase shall be in accordance with Table 2, attached. ARTICLE 2 - DATA OR ASSISTANCE TO BE PROVIDED BY CITY A. Provide assistance with regulatory agencies and payment of all applicable permitting fees. B. Attendance at project meetings. C. CITY inspectors shall provide daily inspection reports and photographs as work progresses per ENGINEER's format. D. Coordinate with ENGINEER when ENGINEER's inspections are needed. ARTICLE 3 - TIME OF COMPLETION Table 1 provides the preliminary project schedule based on days from the receipt of the Authorization to Proceed. ARTICLE 4 - PAYMENT AND COMPENSATION As consideration for providing the services enumerated in Article 1, the City shall pay the Engineer fees as described below: A. Construction Phase For services enumerated in Article 1, Tasks C1 through C11, the estimated not to exceed fee of $75,000. Engineering services during construction will be billed on an hourly rate plus direct expenses in accordance with the attached scope of work breakdown. Eckler Engineering will submit monthly invoices payable by person, hours worked, and hourly rates, plus direct expenses for these engineering services. Any unused portion of this estimated not -to -exceed fee will not be billed to the City. The fee has been determined in accordance with the scope of work breakdown attached as Table 3. The fee does not include the provision of the following items: 1. Payment of permit fees. 2. Preparation of permit submittal applications to the City of Tamarac Building Department. 3. Any expert witness or testimony services. Page 4 of 9 4. Preparation of Stormwater Management Plan and other design document revisions required by Broward County prior to CONTRACTOR'S Building Permit submittal to the CITY Building Department. 5. Services not specifically indicated in this Task Authorization. ARTICLE 5 - AUTHORIZATION In WITNESS WHEREOF, the parties have made and executed this Agreement on the respective dates under each signature. CITY OF TAMARAC, signing by and through its Mayor and City Manager, and CONSULTANT, signing by and through its President, duly authorized to execute same. ATTEST: g�Peter Richard n, CRM, CM City Clerk V� Date �-k • ei — z �STAg�tSHEO ' � _ 03 : 1g63 : a_ - ATTEST: ��'�"99�' .... • N;�-l\".`� �1Cotj0 \� (Corporate Secretary) Donald A. Eckler Type/Print Name of Corporate Secy. (CORPORATE SEAL) Cl OF TAMARAC c Pamela Bushnell, Mayor S— /I - �01 \ Date Approved as to form and legal s ffi iency: e � m Go en, V Attorney rr,, i Date Eckler Engineering, Inc, Company Name Signature of President/Owner Donald A. Eckler, P.E. Type/Print Name of President/Owner Date 4-IZ4111 Page 5 of 9 CORPORATE ACKNOWLEDGMENT STATE OF Florida 6SI COUNTY OF Broward I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State aforesaid and in the County aforesaid to take acknowledgments, personally appeared Donald A. Eckler, of Eckler Engineering. Inc., a Florida Corporation, to me known to be the person(s) described in and who executed the foregoing instrument and acknowledged before me that he executed the same. WITNESS my hand and official seal this day of 12011 Linda C. Fracasso Signature of Notary Public State of Florida at Large Print, Type or Stamp Name of Notary Public X Personally known to me or Produced Identification Type of I.D. Produced DID take an oath, or X DID NOT take an oath Y:\Documents\Tamarac\BD\WTP WashWater Recovery Basin Addition - SDC\Task Auth 11-01 E.wpd Page 6 of 9 TABLE 1 FILTER BACKWASH WATER RECOVERY BASIN (SDC) PRELIMINARY PROJECT CONSTRUCTION SCHEDULE Time to Cumulative Time Activity Complete To Complete (Days) (Days) 1. Notice to Proceed 0 0 2. Construction Phase to Substantial Completion 210 210 3. Construction Phase to Final Completion 30 240 4. Project Closeout 30 270 Detailed schedule will be provided by the project CONTRACTOR (Remainder of page left blank intentionally.) Page 7 of 9 TABLE 2 FILTER BACKWASH WATER RECOVERY BASIN (SDC) LIST OF PROJECT DELIVERABLES CONSTRUCTION PHASE A. Pre -Construction • Pre -Construction conference Meeting Agenda and Minutes, • Four (4) sets of full size (22" x 34") signed/sealed drawings for building permit submittal by CONTRACTOR, • Three (3) Sets of full size (22" x 34") drawings and specification booklets for CONTRACTORS use through the construction phase. • Three (3) sets of drawings (11" x 17") and specifications for CITY's use during construction. • Three (3) sets of drawings (11" x 17") and specifications for sub -consultant's use during construction. B. Shop Drawings • Copies of accepted and final shop drawings. C. Construction Inspection • Site visit reports will be provided for each site visit in accordance with Task C5 of this Task Authorization. • Daily resident project representative reports will be provided for each site visit in accordance with Task C10 of this Task Authorization, D. Progress Meetings • Copies of all project meeting minutes, E. Contract Modifications • Four (4) copies of all completed contract modifications. F. Pay Requests • Copies of reviewed and accepted partial and final pay request applications. G. Record Drawings and Project Closeout • One (1) full size, signed and sealed set of record drawing prints for submittal of permit certification documents to the regulatory agency. Page 8 of 9 One (1) full size, signed and sealed set of prints, one (1) half size set of record drawings, and one (1) copy of AutoCad drawing files on CD Rom for use by CITY. Four (4) copies of the certificate of substantial completion and punch lists. H. Special Inspection Two (2) signed/sealed copies of all bi-weekly and final reports. Y:\Documents\Tamarac\BD\WTP WashWater Recovery Basin Addition - SDC\Task Auth 11-01 E.wpd Page 9 of 9