HomeMy WebLinkAboutCity of Tamarac Resolution R-2005-198Temp. Reso #10807
September 12, 2005
Revision #1 — September 19, 2005
Revision #2 — September 29, 2005
Page 1
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2005--L9A
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA; AWARDING THE REQUEST FOR
PROPOSAL #05-17R TO L. SCOTT ULIN EMERGENCY
MEDICAL SERVICES INCORPORATED FOR MEDICAL
DIRECTION AND SUPERVISION OF THE TAMARAC FIRE
RESCUE MEDICAL SERVICES, FOR A THREE YEAR TERM
AT A COST OF FORTY THOUSAND DOLLARS EACH YEAR,
FOR A TOTAL COST OF ONE HUNDRED TWENTY
THOUSAND DOLLARS, WITH THE RIGHT TO RENEW FOR
TWO(2), TWO(2) YEAR TERMS; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City provides Advanced Life Support (ALS) emergency medical
services including transportation; and
WHEREAS, Florida Administrative Code 64E-2 requires agencies providing ALS
services to have a medical director; and
WHEREAS, the City published Request for Proposal (RFP) #05-17R for medical
direction and supervision of the Tamarac Fire Rescue emergency medical services (Exhibit
1); and
WHEREAS, the City received responses from: Randall L. Wolff, M.D., Louis Scott
Ulin, M.D. F.A.C.E.P. with Joe Allan Nelson, D.O., F.A.C.O.E.P., F.A.C.E.P. of L. Scott
Ulin Emergency Medical Services Incorporated, and Antonio Gandia, M.D.
Temp. Reso #10807
September 12, 2005
Revision #1 — September 19, 2005
Revision #2 — September 29, 2005
Page 2
WHEREAS, the proposals were reviewed and ranked by the Evaluation Committee
consisting of a Risk and Safety Manager, a Tamarac Fire Rescue Lieutenant, a Tamarac
Fire Rescue Division Chief and a Management Intern; said rankings are hereby attached
as Exhibit 2; and
WHEREAS, the Evaluation Committee determined that the proposal submitted by L.
Scott Ulin Emergency Medical Services Incorporated, hereto attached as Exhibit 3, was
best able to meet the needs of the City; and
WHEREAS, the City has negotiated an agreement with L. Scott Ulin Emergency
Medical Services Incorporated, for a three-year period at a cost of forty thousand dollars
($40,000) for each year, for a total cost of one hundred twenty thousand dollars
($120,000); and
WHEREAS, Tamarac has the option of renewing the contract agreement up to two
times for two years each; and
WHEREAS, available funds exist in the Fire Rescue Fund for said purpose; and
WHEREAS, it is the recommendation of the Fire Chief and the Purchasing/
Contracts Manager that this request for proposal be awarded to L. Scoff Ulin Emergency
Medical Services Incorporated; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in
the best interest of the City of Tamarac to award the request for proposal to L. Scott Ulin
Emergency Medical Services Incorporated for the medical direction and supervision of the
Tamarac Fire Rescue emergency medical services at a cost of forty thousand dollars
Temp. Reso #10807
September 12, 2005
Revision #1 — September 19, 2005
Revision #2 — September 29, 2005
Page 3
($40,000) for fiscal year 2006, forty thousand dollars ($40,000) for fiscal year 2007, and
forty thousand dollars ($40,000) for fiscal year 2008, for a total of one hundred twenty
thousand dollars ($120,000) for the term of the three year Agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
SECTION 1: The foregoing WHEREAS clauses are hereby ratified and confirmed as
being true and correct and are hereby made a specific part of this Resolution.
SECTION 2: L. Scott Ulin Emergency Medical Services Incorporated is awarded the
request for proposal for the medical direction and supervision of the Tamarac Fire Rescue
emergency medical services at a cost of forty thousand dollars ($40,000) for fiscal year
2006, forty thousand dollars ($40,000) for fiscal year 2007, and forty thousand dollars
($40,000) for fiscal year 2008, for a total of one hundred twenty thousand dollars
($120,000) for the term of the three year agreement, with the option to renew for two
additional, two-year terms.
SECTION 3: The City Manager or his designee is hereby authorized to execute the
Agreement between the City of Tamarac and L. Scott Ulin Emergency Medical Services
Incorporated for medical direction services (attached hereto as Exhibit 4).
SECTION 4: That all Resolutions or parts of Resolutions in conflict herewith are
Ihereby repealed to the extent of such conflict,
Temp. Reso #10807
September 12, 2005
Revision #1 — September 19, 2005
Revision #2 — September 29, 2005
Page 4
SECTION 5: If any clause, section, other part or application of this Resolution is held
by any court of competent jurisdiction to be unconstitutional or invalid, in part or application,
it shall not effect the validity of the remaining portions or applications of this Resolution.
SECTION 6: This Resolution shall become effective immediately upon its passage
and adoption.
PASSED, ADOPTED AND APPROVED this t t 1 �' day of Oc f abc ( , 2005.
"Z� �-R�
6/JOE SCHREIBER
MAYOR
ATTEST:
RECORD OF COMMISSION VOTE:
MARION SWENSON, CMC MAYOR SCHREIBER A-\Ie-
CITY CLERK DIST 1: COMM. PORTNER A\1 C,
DIST 2: V/M TALABISCO 1-"K I (�
DIST 3: COMM. SULTANOF &Jc
DIST 4: COMM. ROBERTS
I HEREBY CERTIFY that
I have approved this
RESOLUTION as to form.
SAMUE,L/S. 3BOq
INTERIkItY A
I
City of Tamc) 1 TR 10807 EXHIBIT 1
R
Purchasing and
Contracts Division
Date: July 29, 2005
"Committed to Excellence ... Always"
REQUEST FOR PROPOSALS
RFP 05-17R
ALL QUALIFIED PROPOSERS:
RFP NO. 05-17R
Sealed Proposals, addressed to the Purchasing and Contracts Manager of the City of
Tamarac, Broward County, Florida, will be received in the Purchasing Office, 7525 NW
88th Avenue, Tamarac, Florida 33321-2401 until 4:00 PIVI local time, August 17,2005 for:
MEDICAL DIRECTOR FOR FIRE RESCUE
The City is soliciting proposals on behalf of Tamarac Fire Rescue Department to obtain the
services of a qualified physician for Medical Director.
Sealed Proposals must be received and time stamped in the Purchasing Office, either by
mail or hand delivery, on or before the date and time referenced above. Any Proposals
received after 4:00 p.m. on said date will not be accepted under any circumstances. Any
uncertainty regarding the time a Proposal is received will be resolved against the Proposer.
Official time will be measured by the time stamp in the Purchasing Office.
City reserves the right to reject any or all Proposals, to waive any informalities or
irregularities in any Proposals received, to re -advertise for Proposals, to award in whole or
in part to one or more Proposers, ortake any other such actions that may be deemed to be
in the best interests of the City.
Proposal documents may be obtained from the Purchasing Office or via the Internet at
hftp://www,tamarac.or_q/Dgpt/fin/purch/solicitations.html. For inquiries, contact the
Purchasing Office at (954) 724-2450.
<Z_
James Nicotra, CPPB
Senior Procurement Specialist
Publish Sun -Sentinel: July 31 and August 7 th 2005
7525 NW 88th Avenue a Tamarac, Florida 33321-2401 n 1954) 724-2450 z Fax (954) 724-2408 a www.tamcircic.org
Equal Opportunity Employer
r
City of Tamarac
Purchasing & Contracts Division
REQUEST FOR PROPOSALS
RFP 05-17R
MEDICAL DIRECTOR FOR FIRE RESCUE
Definition: A Request for Proposal (RFP) is a method of procurement permitting
discussions with responsible offerors and revisions to proposals prior to award of a contract.
Proposals will be opened in private. Award will be based on the criteria set forth herein.
1. INTRODUCTION
The City is soliciting proposals on behalf of the Tamarac Fire Rescue to obtain the services
of a licensed physician pursuant to Chapter 458, Florida Statutes to serve as the Medical
Director pursuant to Chapter 401, Florida Statutes, and Rule Chapter 64E-2, Florida,
Administrative Code, to have authority over all clinical and patient care aspects of the
Emergency Medical Services system for the City of Tamarac.
INFORMATION
For information pertaining to this Request for Proposals (RFP), contact Purchasing at (954)
724-2450 or Division Chief Thomas Sheridan at (954) 724-2436. Such contact shall be for
clarification purposes only. Material changes, if any, to the scope of services or proposal
procedures will be transmitted only by written addendum.
It is preferred that all questions be submitted in writing, either via fax or email. Fax
questions to (954) 724-2408 or email to pyrchasing(@.tamarac.o[g.
Ill. SCHEDULE OF EVENTS
The schedule of events related to this Request for Proposals shall be as follows:
RFP Document issued
Deadline for Receipt of Proposals
Evaluation of Proposals
Notification of Short-listed Proposers (if applicable)
Presentations by Short-listed Proposers (if applicable)
Final Ranking of Firms
Anticipated Award by the Appropriate City Authority
July 29, 2005
August 17, 2005
August 18 - 21, 2005
August 23, 2005
August 29, 2005
August 30, 2005
September 28, 2005
All dates are tentative. City reserves the right to change scheduled dates.
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City of Tamarac Purchasing & Contracts Division
IV. INSTRUCTIONS TO OFFERORS
STANDARD TERMS AND CONDITIONS
RFP 05-17R
I . GENERAL TERMS AND CONDITIONS
These General Terms and Conditions apply to all offers made to the City of
Tamarac by all prospective Proposers, including but not limited to, Requests for
Quotes, Requests for Proposal and Requests for Bid. As such the words "bid",
"proposal" and "offe ' r"are used interchangeably in reference to all offers submitted
by prospective Proposers. The City of Tamarac reserves the right to reject any or all
proposals, to waive any informalities or irregularities in any proposals received, to
re -advertise for proposals, to enter into contract negotiations with the selected
Proposer or take any other actions that may be deemed to be in the best interest of
the City of Tamarac.
2. DEFINED TERMS
Terms used in these Instructions to Offerors are defined as follows:
2.1 "Offeror" - one who submits a Proposal in response to a solicitation, as distinct
from a Sub -Offeror, who submits a Proposal to the Offeror.
2.2 "Proposer" — one who submits a Proposal in response to a solicitation. The
terms "Offeror" and "Proposer" are used interchangeably and have the same
meaning.
2.3 "Successful Offeror" - the qualified, responsible and responsive Offeror to
whom City (on the basis of City's evaluation as hereinafter provided) makes an
award.
2.4 "City" - the City of Tamarac, a municipal corporation of the State of Florida.
2.5 "Proposal Documents" - the Request for Proposals, Instructions to Offerors,
Offeror's Qualifications Statement, Non -Collusive Affidavit, Certified
Resolution, Vendor Drug -Free Workplace, Offeror's Proposal, Proposal
Security and Specifications, if any, and the proposed Contract Documents
(including all Addenda issued prior to opening of Proposals).
2.6 "Contractor" - the individual(s) or firm(s) to whom the award is made and who
executes the Contract Documents.
3. SPECIAL CONDITIONS
Where there appears to be variances or conflicts between the General Terms and
Conditions and the Special Conditions and/or Scope of Work outlined in this
proposal, the Special Conditions and/or the Scope of Work shall prevail.
4. EXAMINATION OF CONTRACT DOCUMENTS AND SITE
4.1. Before submitting a Proposal, each Offeror must visit the site (if applicable to
the project) to become familiar with the facilities and equipment that may in
any manner affect cost or performance of the work; must consider federal,
�y of Tamarac Purchasing & Contracts Division
state and local laws, ordinances, rules and regulations that may in any manner
affect cost or performance of the work, must carefully compare the Offerors
observations made during site visits or in review of applicable laws with the
Proposal Documents; and must promptly notify the Purchasing and Contracts
Manager of all conflicts, errors and discrepancies, if any, in the Proposal
Documents.
4.2. The Offeror, by and through the submission of a Proposal, agrees that Offeror
shall be held responsible for having examined the facilities and equipment (if
applicable); is familiar with the nature and extent of the work and any local
conditions that may affect the work, and is familiar with the equipment,
materials, parts and labor required to successfully perform the work.
5. OMISSION OF DETAILS / VARIANCES AND EXCEPTIONS
5.1 The apparent silence of the requirements as to any detail, or the apparent
omission of a detailed description concerning any point, shall be regarded as
meaning that only the best commercial practice is to prevail, and that only
material and workmanship of the finest quality is to be used. All
interpretations of the specifications shall be made on the basis of this
statement. Omission of any essential details from these specifications will not
relieve the Proposer of supplying such services or product(s) as specified.
5.2 For the purpose of evaluation, the Offeror must indicate any variance or
exceptions to the stated requirements, no matter how slight. Deviations should
be explained in detail. Absence of variations and/or corrections will be
interpreted to mean that the Offeror meets all the requirements in every
respect.
6. INTERPRETATIONS AND ADDENDA
If the Offeror is in doubt as to the meaning of any of the Proposal Documents,
believes that the General Conditions, Special Conditions and/or Technical
Specifications contain errors, contradictions or obvious omissions, or has any
questions concerning the information contained in the RFP documents, the Offeror
shall submit a written request to the Purchasing Office for interpretation or
clarification. Such request must reference RFP name and number, and should be
received by the Purchasing Office at least ten (10) calendar days prior to the Proposal
opening date. Questions received less than ten (10) calendar days prior to the
Proposal opening may not be answered. Interpretations or clarifications in response
to such questions will be issued in the form of a written addendum transmitted via
either fax or email to all parties recorded by the Purchasing Office as having received
the Proposal Documents. The issuance of a written addendum shall be the only
official method whereby such an interpretation or clarification will be made.
7. COSTS AND COMPENSATION
7.1. Costs and compensation shall be shown in both unit prices and extensions
whenever applicable. In the event of discrepancies existing between unit
prices and extensions or totals, the unit prices shall govern.
7.2. All costs and compensation shall remain firm and fixed for acceptance for 60
calendar days after the day of the Proposal opening.
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City of Tamarac Purchasing & Contracts Division
7.3. The price proposal shall include all franchise fees, royalties, license fees, etc.,
as well as all costs for transportation or delivery as applicable within the scope
of the solicitation.
8. NON -COLLUSIVE AFFIDAVIT
Each Offeror shall complete the Non -Collusive Affidavit form and shall submit the
form with their Proposal. City considers the failure of the Offeror to submit this
document may be cause for rejection of the Proposal.
9. PUBLIC ENTITY CRIMES
In accordance with Florida Statutes §.287.133 (2)(a): A person or affiliate who has
been placed on the convicted vendor list following a conviction for public entity
crime may not submit a bid on a contract to provide any goods or services to a
public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on
leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or Contractor under a contract with any public,
entity, and may not transact business with any public entity in excess of the
threshold amount provided in Florida Statutes §287.017 for Category Two, for a
period of 36 months from the date of being placed on the convicted vendor list.
10. CONFLICT OF INTEREST
The award of any contract hereunder is subject to the provisions of Chapter 112,
Florida Statutes. Offerors must disclose with their Proposal the name of any officer,
director, partner, proprietor, associate or agent who is also an officer or employee of
City or any of its agencies. Further, all Offerors must disclose the name of any officer
or employee of City who owns, directly or indirectly, an interest of five percent (5%) or
more in the Offeror's firm or any of its branches or affiliate companies.
11. PERFORMANCE BONDS AND INSURANCE
Upon award of a contract, the Successful Offeror, as required within the scope of the
solicitation, may be required to submit performance bonds and/or payment bonds,
Offeror shall provide certificates of insurance in the manner, form and amount(s)
specified.
12. SUMMARY OF DOCUMENTS TO BE SUBMITTED WITH PROPOSALS
The following is a summary of documents required to be submitted for this proposal.
Failure to include a technical proposal, cost proposal, bid surety (if required below),
or any other document that, by its omission, may prejudice the rights of other
respondents, may result in immediate rejection of your proposal. Other forms or
documents which, by their nature do not impact price or the Offeror's cost of doing
business should accompany the Proposal; but must be provided within three (3)
business days of the City's request to be considered responsive.
12.1 Technical Proposal & Work Plan
12.2 Cost Proposal (See "Proposal Form" herein)
12.3 Project schedule which includes a breakdown of estimated hours to be
worked by each of your project team members
of Tamarac
Purchasing & Contracts Division.
12.4 Certification Forms
12.5 Certified Resolution Form (or firm's own Corporate Resolution)
12.6 Offeror's Qualifications Statement Form & References
12.7 Vendor Drug Free Workplace Form
12.8 Non -Collusive Affidavit Form
12.9 Proof of applicable insurance
13. SUBMISSION OF PROPOSALS
13.1 Proposals must be typed or printed in ink. Use of erasable ink is not permitted.
All corrections to prices made by the Offeror should be initialed.
13.2 Proposals must contain a manual signature of a corporate officer or designee
with the proven authority to bind the firm in matters of this nature. The address
and telephone number for any communications regarding the Proposal must
be included.
13.3 Proposals shall contain an acknowledgment of receipt of all addenda.
13.4 Proposals by corporations must be executed in the corporation's legal name
by the President or other corporate officer, accompanied by evidence of
authority to sign. Evidence of authority shall be provided on the enclosed
Certified Resolution form, or by the company's own Corporate Resolution.
13.5 Proposals by partnerships must be executed in the partnership name and
signed by a partner, whose title must appear under the signature.
13.6 Proposals shall be submitted to the Purchasing Office on or before the time
indicated in the Request for Proposals. Proposals shall be submitted in a
sealed envelope (faxed proposals will not be accepted under any
circumstances). The envelope should be clearly marked on the exterior with
the applicable solicitation name and number. The envelope should state the
name and address of the Offeror and should be include all documents as
specified in the Request for Proposals. Purchasing and Contracts Division staff
is not responsible for the premature opening of a Proposal that is not properly
addressed and identified.
13.7 In accordance with Florida Statutes, Chapter §1 19-07(l)(a) and except as may
be provided by other applicable state and federal law, the Request for
Proposals and the responses thereto are in the public domain. However,
Proposers are requested to specifically identify in the submitted Proposal any
financial information considered confidential and/or proprietary which may be
considered exempt under Florida Statute §1 19.07(t).
13.8 All Proposals received from Offerors in response to the Request for Proposals
will become the property of City and will not be returned. In the event of
Contract award, all documentation produced as part of the Contract shall
become the exclusive property of City.
13.9 The Proposer preparing a submittal in response to this RFP shall bear all
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City of Tamarac Purchasing & Contracts Division
expenses associated with its preparation. The Proposer shall prepare a
submittal with the understanding that no claim for reimbursement shall be
submitted to the City for the expense of proposal preparation and/or
presentation.
14. MODIFICATION AND WITHDRAWAL OF PROPOSALS
14.1 Proposals may be modified or withdrawn by a duly executed document signed
by a corporate officer or other employee with designated signature authority.
Evidence of such authority must accompany the request for withdrawal or
modification. The request must be delivered to the Purchasing Office at any
time prior to the deadline for submitting Proposals. Withdrawal of a Proposal
will not prejudice the rights of an Offeror to submit a new Proposal prior to the
Proposal opening date and time. No Proposal may be withdrawn or modified
after the date of proposal opening has passed.
14.2 If, within twenty-four (24) hours after Proposals are opened, any Offeror files a
duly signed, written notice with the Purchasing Office, and within five (5)
calendar days thereafter demonstrates to the reasonable satisfaction of City,
by clear and convincing evidence, that there was a material and substantial
mistake in the preparation of its Proposal, or that the mistake is clearly evident
on the face of the Proposal, but the intended correct Proposal is not similarly
evident, Offeror may withdraw its Proposal and any bid security will be
returned. Thereafter, the Offerorwill be disqualified from further bidding on the
subject Contract.
15. REJECTION OF PROPOSALS
15.1 To the extent permitted by applicable state and federal laws and regulations,
City reserves the right to reject any and all Proposals, to waive any and all
informalities not involving price, time or changes in the work with the
Successful Offeror, and to disregard all nonconforming, non -responsive,
unbalanced or conditional Proposals. Proposals will be considered irregular
and may be rejected if they show serious omissions, alterations in form,
additions not called for, conditions or unauthorized alterations, or irregularities
of any kind.
15.2 City reserves the right to reject the Proposal of any Offeror if City believes that
it would not be in its best interest of to make an award to that Offeror, whether
because the Proposal is not responsive, the Offeror is unqualified, of doubtful
financial ability, or fails to meet any other pertinent criteria established by City
within the scope of the solicitation.
16. QUALIFICATIONS OF PROPOSERS
16.1 Each Offeror shall complete the Offeror's Qualifications Statement and submit
the form with the Proposal. Failure to submit the Offeror's Qualifications
Statement and the documents required thereunder may constitute grounds for
rejection of the Proposal,
16.2 As a part of the evaluation process, the City may conduct a background
investigation including a criminal record check of Proposer's officers and/or
employees, by the Broward County Sheriffs Office. Proposer's submission of
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City of Tamarac Purchasing & Contracts Division
a proposal constitutes acknowledgement of and consent to such
investigation. City shall be the sole judge in determining Proposer's
qualifications.
16.3 No proposal shall be accepted from, nor will any contract be awarded to, any
person who is in arrears to City for any debt or contract, who is a defaulter, as
surety or otherwise, of any obligation to City, or who is deemed irresponsible
for unreliable by City. City will be the sole judge of said determination.
16.4 City reserves the right to make a pre -award inspection of the Offerors facilities
and equipment prior to award of Contract.
16.5 Employees of the Proposer shall at all times be under its sole direction and
not an employee or agent of the City. The Proposer shall supply competent
and physically capable employees. The City may require the Proposer to
remove an employee it deems careless, incompetent, insubordinate or
otherwise objectionable. Proposer shall be responsible to the City for the
acts and omissions of all employees working under its directions.
17. INSURANCE
17.1 Offeror agrees to, in the performance of work and services under this
Agreement, comply with all federal, state, and local laws and regulations now
in effect, or hereinafter enacted during the term of this agreement that are
applicable to Offeror, its employees, agents, or subcontractors, if any, with
respect to the work and services described herein.
17.2 Offeror shall obtain at Contractor's expense all necessary insurance in such
form and amount as required by this proposal or by the City's Risk and
Safety Manager before beginning work under this Agreement including, but
not limited to, Workers' Compensation, Commercial General Liability,
Automobile Liability and all other insurance as required by the City, including
Medical Malpractice (Errors and Omission Liability). The Contractor will
ensure that all sub -Contractors comply with the above guidelines and will
retain all necessary insurance in force throughout the terms of this
agreement.
17.3 Offeror shall indemnify and save the City harmless from any damage
resulting to it for failure of either Offeror or any Sub Offeror to obtain or
maintain such insurance.
17.4 Medical Malpractice Liabilily $1,000,000/$2,000,000
Neither Proposer nor any subcontractor shall commence work under this
contract until they have obtained all insurance required under this section
and have supplied owner with evidence of such coverage in the form of a
Certificate of Insurance.
All insurance companies shall be rated at least A VII per Best's Key Rating
Guide and be licensed to do business in Florida.
Medical/Mal practice policies can be on Claims Made forms.
City of Tamarac
Purchasing & Contracts Division
All of the policies of insurance so required to be purchased and maintained
shall contain a provision or endorsement that the coverage afforded shall not
be canceled. Materially changed or renewal refused until at least thirty (30)
calendar days written notice has been given to the City by certified mail.
It is understood between the parties hereto that CONTRACTOR shall
maintain malpractice insurance to adequately cover CONTRACTOR and its
physician(s) or its associate(s) for the services to be performed under this
Agreement and shall provide a certificate of insurance to CITY prior to the
effective date of this Agreement.
17.5 The City reserves the right to require higher limits depending upon the scope
of work under this Agreement.
17.6 Neither Offeror nor any Sub -Offeror shall commence work underthis contract
until they have obtained all insurance required under this section and have
supplied the City with evidence of such covera . ge in the form of an insurance
certificate and endorsement. The Offeror will ensure that all Sub -Offerors will
comply with the above guidelines and will maintain the necessary coverages
throughout the term of this Agreement.
17.7 All insurance carriers shall be rated at least A-VII per Best's Key Rating
Guide and shall be licensed to do business in Florida. Policies shall be
"Occurrence" form. Each carrier will give the City sixty (60) days notice prior
to cancellation.
17.8 The Offeror shall be responsible for the payment of all deductibles and self -
insured retentions. The City may require that the Offeror purchase a bond to
cover the full amount of the deductible or self -insured retention.
17.9 If the Offeror is to provide professional services under this Agreement, the
Offeror must provide the City with evidence of Medical Malpractice liability
insurance with, at a minimum, a limit of $1,000,000 per occurrence and
$2,000,000 in the aggregate. "Claims -Made" forms are acceptable only for
Med ical/Mal practice Professional Liability.
17.10 The Successful Offeror agrees to perform the work under the Contract as an
independent contractor, and not as a subcontractor, agent or employee of
the City.
17-11 The City will provide the medical malpractice liability insurance to adequately
cover the CONTRACTOR for his duties as a Medical Director designated as
pursuant to Section 401.265 Florida Statutes, when said Director is acting
within the scope and furtherance of the duties of the medical director as
outlined in section 401.265, Florida Statutes. The City will provide the
medical malpractice insurance at the City's sole discretion as long as it is
within the best interest of the City.
City of Tamarac
Purchasing & Contracts Division
18. INDEMNIFICATION
18.1 GENERAL INDEMNIFICATION: Successful Offeror shall, in addition to any
other obligation to indemnify the City and to the fullest extent permitted by
law, protect, defend, indemnify and hold harmless the City, their agents,
elected officials and employees from and'against all claims, actions,
liabilities, losses (including economic losses), costs arising out of any actual
or alleged: a). Bodily injury, sickness, disease or death, or. injury to or
destruction of tangible property including the loss of use resulting therefrom,
or any other damage or loss arising out of or resulting, or claimed to have
resulted in whole or in part from any actual or alleged act or omission of the
Successful Offeror, or any sub -Contractor, anyone directly or indirectly
employed by any of them, or anyone for whose acts any of them may be
liable in the performance of the Work; or b). violation of law, statute,
ordinance, governmental administration order, rule, regulation, or
infringement of patent rights by Successful Offeror in the performance of the
Work; or c). liens, claims or actions made by the Successful Offeror or any
sub -contractor under workers compensation acts; disability benefit acts,
other employee benefit acts or any statutory bar. Any cost of expenses,
including attorney's fees, incurred by the City to enforce this agreement shall
be the responsibility of the Successful Offeror.
18.2 . Upon completion of all Services, obligations and duties provided for in this
Agreement, or in the event of termination of this Agreement for any reason,
the terms and conditions of this Article shall survive indefinitely.
18.3 The Successful Offeror shall pay all claims, losses, liens, settlements or
judgments of any nature whatsoever in connection with the foregoing
indemnifications including, but not limited to, reasonable attorney's fees
(including appellate attorney's fees) and costs.
18.4 City reserves the right to select its own legal counsel to conduct any defense
in any such proceeding and all costs and fees associated therewith shall be
the responsibility of Successful Offeror under the indemnification agreement.
Nothing contained herein is intended nor shall it be construed to waive City's
rights and immunities under the common law or Florida Statute 768.28 as
amended from time to time.
18.5 The Successful Offeror shall pay all claims, losses, lie ns, settlements or
judgments of any nature whatsoever in connection with the foregoing
indemnifications including, but not limited to, reasonable attorney's fees
(including appellate attorney's fees) and costs.
19. DELIVERIES
Any item requiring delivery by the Offeror of by sub -contractors shall be delivered
F.O.B. destination to a specific City address. All delivery costs and charges must be
included in the bid price, If delivery of an item is required, the City reserves the right
to cancel the delivery order(s) or any part thereof, without obligation if delivery is not
made at the time specified in the proposal.
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20. WARRANTIES
20.1 Successful Offeror warrants to City that the consummation of the work
provided for in the Contract documents will not result in the breach of any term
or provision of, or constitute a default under any indenture, mortgage, contract,
or agreement to which Successful Offeror is a party.
20.2 Successful Offeror warrants to City that it is not insolvent, it is not in bankruptcy
proceedings or receivership, nor is it engaged in or threatened with any
litigation, arbitration or other legal or administrative proceedings or
investigations of any kind which would have an adverse effect on its ability to
perform its obligations under the Contract.
20.3 Successful Offeror warrants to City that it will comply with all applicable federal,
state and local laws, regulations and orders in carrying out its obligations under
the Contract.
20.4 All warranties made by Successful Offeror together with service warranties and
guarantees shall run to City and the successors and assigns of City.
21. CONDITIONS OF MATERIAL
All materials and products supplied by the Offeror in conjunction with this proposal
shall be new, warranted for their merchantability, fit for a particular purpose, free
from defects and consistent with industry standards. The products shall be delivered
to the City in excellent condition. In the event that any of the products supplied to the
City are found to be defective or do not conform to the specifications, the City
reserves the right to return the product to the Bidder at no cost to the City.
Successful Offeror shall furnish all guarantees and warranties to the Purchasing
Division prior to final acceptance and payment. The warranty period shall
commence upon final acceptance of the product.
22. COPYRIGHTS OR PATENT RIGHTS
The Offerorwarrants that there has been no violation of copyrights or patent rights in
manufacturing, producing or selling the goods shipped or ordered as a result of this
bid. The seller agrees to hold the City harmless from all liability, loss or expense
occasioned by any such violation.
23. SAFETY STANDARDS
The Proposer warrants that any product(s) supplied to the City shall conform with
all respects to the standards set forth in the Occupational Safety and Health Act
and its amendments to any industry standards,. if applicable.
24. INSPECTION
The City shall have the right to inspect any materials, components, equipment,
supplies, services or completed work specified herein. Any of said items not
complying with these specifications are subject to rejection at the option of the City.
Any items rejected shall be removed from the premises of the City and/or replaced at
the entire expense of the successful vendor.
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of Tamarac Purchasing & Contracts Division
25. NON -DISCRIMINATION AND EQUAL OPPORTUNITY EMPLOYMENT
During the performance of the Contract, the successful Offeror shall not
discriminate against any employee or applicant for employment because of race,
sex, religion, age, national origin, marital status, political affiliation, familial status,
sexual orientation, or disability if qualified. The successful Offeror will take
affirmative action to ensure that employees are treated during employment, without
regard to their race, color, sex, religion, age, national origin, marital status, political
affiliation, familial status, sexual orientation or disability. Such actions must include,
but not be limited to, the following: employment, upgrading; demotion or transfer;
recruitment or recruitment advertising, layoff or termination; rates of pay or other
forms of compensation; and selection for training, including apprenticeship. The
successful Offeror(s) shall agree to post in conspicuous places, available to
employees and applicants for employment, notices to be provided by the contracting
officer setting forth the provisions of this nondiscrimination clause. The successful
Offeror further agrees that he/she will ensure that Subcontractors, if any, will be
made aware of and will comply with this nondiscrimination clause.
26 TAXES
Successful Offeror shall pay all applicable sales, consumer use and other similar
taxes required by law.
27. PERMITS, FEES AND NOTICES
Successful Offeror shall secure and pay for all permits and fees, licenses and charges
necessary for the proper execution and completion of the work, if applicable. The
costs of all permits, fees, licenses and charges shall be included in the Price Proposal
except where expressly noted in the specifications.
28. PERFORMANCE
Failure on the part of the Offeror to comply with the conditions, terms, specifications.
and requirements of the bid shall be just cause for cancellation of the proposal
award. The City may, by written notice to the Proposal, terminate the contract for
failure to perform. The date of termination shall be stated in the notice. The City
shall be the sole judge of nonperformance.
29. TERMINATION FOR CAUSE AND DEFAULT
29.1 Default by Successful Offeror: In addition to all other remedies available to
the City, this Agreement shall be subject to cancellation by the City should
the Contractor neglect or fail to perform or observe any of the terms,
provisions, conditions, or requirements herein contained, if such neglect or
failure shall continue for a period of thirty (30) days after receipt by
Contractor of written notice of such neglect or failure.
29.2 Failure on the part of the Offeror to comply with the conditions, terms,
specifications and requirements of the RFP shall be just cause for the
cancellation of the RFP award. The City may, by written notice to the Offeror,
terminate the contract forfailure to perform. The date of termination shall be
stated in the notice. The City shall be the sole judge of non-performance.
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0. Purchasing & Contracts Division
30. TERMINATION FOR CONVENIENCE OF CITY
Upon seven (7) calendar days written notice delivered by certified mail, return receipt
requested, to Successful Offeror, City may without cause and without prejudice to any
other right or remedy, terminate the agreement for City's convenience whenever City
determines that such termination is in the best interests of City. Where the
agreement is terminated for the convenience of City, the notice of termination to
Successful Offeror must state that the Contract is being terminated for the
convenience of City under the termination clause and the extent of termination. Upon
receipt of the notice of termination for convenience, Successful Offeror shall promptly
discontinue all work and, to the extent indicated on the notice of termination, shall
terminate all outstanding subcontracts and purchase orders as they relate to the
terminated portion of the Contract, shall refrain from placing further orders and/or
contracting with subcontractors, and shall complete any continued portions of the
work.
31. FUNDING OUT
This agreement shall remain in full force and effect only as long as the expenditures
provided for in the Agreement have been appropriated by the City Commission of
the City of Tamarac in the annual budget for each fiscal year of this Agreement, and
is subject to termination based on lack of funding,
32. AUDIT RIGHTS
City reserves the right to audit the records of Successful Offeror, relating to this
contract, at any time during the term of the Contract, and for a period of three (3)
years after completion of contract. If required by City, Successful Offeror shall agree
to submit to an audit by an independent Certified Public Accountant selected by City.
Successful Offeror shall allow City to examine and review the records of Successful
Offeror at any and all times during normal business hours during the term of the
Contract.
33. ASSIGNMENT
33.1 Successful Offeror shall not assign, transfer or subject the Contract or its
rights, title, interests or obligations therein without City's prior written approval.
33.2 Violation of the terms of this paragraph shall constitute a breach of the
Contract by Successful Offeror and City may, at its discretion, cancel the
Contract. All rights, title, interest and obligations of Successful Offeror shall
thereupon cease and terminate.
34. EMPLOYEES
Employees of the successful Contractor shall at all.times be under its sole direction
and not an employee or agent of the City. The Contractor shall supply competent
and physically capable employees. The City may require the Contractor to remove
an employee it deems careless, incompetent, insubordinate or otherwise
objectionable. Bidder shall be responsible to the City for the acts and omissions of
all employees working under its directions.
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35. TAXES
The City of Tamarac is exempt from all Federal, State, and Local taxes. An
exemption certificate will be provided where applicable upon request.
36. GOVERNING LAW:
The laws of the State of Florida shall govern this Agreement. Venue shall be
Broward County, Florida.
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of Tamarac 0 Purchasing & Contracts Division
V. STATEMENT OF WORK
A. SCOPE OF PROPOSAL
The purpose of this Request for Proposals is to obtain the services of a licensed
physician(s) pursuant to Chapter 458, Florida Statutes to serve as the Medical
Director pursuant to Chapter 401, Florida Statutes, and Rule Chapter 64E-2,
Florida, Administrative Code, to have authority over all clinical and patient care
aspects of the Emergency Medical Services system for the City of Tamarac.
The City is seeking a contract for an initial term of three (3) years, with two (2)
additional two-year renewal terms based upon satisfactory performance and mutual
agreement of both parties.
The City of Tamarac provides Basic Life Support (BLS) and Advanced Life Support
(ALS) services to the citizens and visitors of Tamarac. Annual transports are
estimated to exceed 6,200 per year with an approximate total of 12,000 emergency
responses per year.
B. SERVICES TO BE PROVIDED
The Medical Director shall perform duties including advising, consulting,
training, counseling and overseeing services, which will include
administrative and management functions. In order to optimize medical
direction of Tamarac Fire -Rescue Emergency Medical Services, the
physician(s) functioning as Medical Director will at a minimum:
Serve as a patient advocate in the City of Tamarac EMS system.
2. Set and ensure compliance with patient care standards including
communications standards and medical protocols.
3. Develop and implement protocols and standing orders under which
the pre -hospital care provider functions.
4. Identify treatment modalities for the inclusion into medical treatment
Protocols. Develop and implement an agenda for the provision of
current medical direction.
5. Evaluate and provide feedback on new or existing EMS technologies
for the inclusion into the system.
6. Ensure the appropriateness of initial qualifications of pre -hospital
personnel involved in patient care.
7. Ensure that the qualifications of pre -hospital personnel involved in
patient care are maintained on an ongoing basis through education,
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.City of Tamarac Purchasing & Contracts Division
testing, accreditation and credentialing. In addition, periodic
validation of skill proficiency of personnel and entry level medical
training and credentialing of pre -hospital personnel based on local
and recognized national standards.
8. Set or approve medical standards for promotion of individuals to
higher levels of patient care responsibility. Alternatively, for all pre -
hospital providers, maintain official authority to limit the medical
activities of patient care providers for cause secondary to deviation
from established clinical standards of practice or by not meeting
training standards.
9. Develop and implement an effective quality improvement program for
continuous system and patient care improvement.
10. Based on review of current pre -hospital and appropriate medical
literature and trends, provide a monthly forum for evaluation of
possible application and/or inclusion of current therapies.
11. Attend Medical Director/EMS subcommittee meetings and provide
feedback. Maintain liaison with the medical community including, but
not limited to hospitals, emergency departments, physicians, other
pre -hospital providers/agencies and nurses. Attend the trauma CQI
meetings and maintain regular contact with ED directors. Report to
the EMS Division Chief the results of the meetings.
12. Interact on a continued basis with state, regional and local EMS
authorities to ensure standards, needs and requirements are met and
resource allocation is optimized.
13. Support the coordination of activities such as mutual aid, disaster
planning and management, hazardous materials response, stroke and
cardiac alerts.
14. Promulgate public education and information on the prevention of
emergencies.
15. Maintain knowledge levels appropriate for an EMS Medical Director
through continued education as required in 64E-2 F.A.C.
16. Provide for "off-line" coverage when unavailable. These
arrangements will be made by the Medical Director and made known
to Tamarac Fire -Rescue EMS staff officers 24 hours in advance.
17. Develop policies and protocols to keep Tamarac Fire -Rescue as a
primary provider of out -of -hospital medical care.
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C. MINIMUM REQUIREMENTS
State of Florida license to practice medicine or osteopathy.
2. The Medical Director shall be from a broad -based medical specialty
such as emergency medicine, internal medicine, anesthesiology, or
other surgical specialty, with demonstrated experience in pre -hospital
care.
3. The Medical Director shall possess proof of current registration with
the U.S. Department of Justice, DEA, to provide controlled
substances to an EMS provider either individually or through a
hospital.
4. Familiarity with the design and operation of EMS systems.
5. Experience and/or training in the pre -hospital care of acutely ill or
injured patients.
6. Experience or training in medical direction of pre -hospital emergency
units.
7. Active participation in the ED management of the acutely ill or injured
patient.
8. Experience or training in the instruction of pre -hospital personnel.
9. Experience or training in the EMS Quality Improvement process.
10. Working knowledge of EMS laws and regulations (both State of
Florida and any applicable Federal laws and regulations).
11. Working knowledge of EMS dispatch and communications.
12. Working knowledge of local mass casualty and disaster plans.
13. Working knowledge of treatment of patients involving hazardous
materials.
Desirable Elements to include:
Board Certification in Emergency Medicine (American Board of
Emergency Medicine or American Board of Osteopathic
Emergency Medicine).
2. Active clinical practice of emergency medicine.
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of Tamarac P.urchasing & Contracts Division
3. Completion of an EMS fellowship or similar program.
D. CONTRACTOR RESPONSIBILITIES
The Medical Director has authority over all aspects of patient care.
Supervise and accept direct responsibility for the medical
performance of the paramedics and EMTs working for the City of
Tamarac.
2. Recommends certification, recertification and decertification of pre -
hospital personnel to the appropriate certifying agency.
3. Establish, implement, revise, and authorize system -wide protocols, policies,
and procedures for all patient care activities from dispatch through triage,
treatment, and transport.
4. Establish an on -going continuous quality improvement (CQ1) process to
ensure compliance with protocol by selecting, on a monthly basis, specific
review criteria for evaluation and submit a written report on those findings
monthly.
5. Develop and implement a patient care quality improvement system to assess
the medical performance of paramedics and EMTs. The Medical Director
shall audit the performance of system personnel by use of quality assurance
programs to include but not limited to a prompt review of run reports, direct
observation and comparison of performance standards for drugs, equipment,
system protocols and procedures. The Medical Director shall be responsible
for participating in quality assurance programs developed by the department.
The quality improvement program shall meet all standards required in
Chapter 64E-2 FAC.
6. Assists Fire -Rescue administration in establishing the criteria for level
of emergency response. (e.g. EMT, Paramedic, equipment,
preventive care programs etc.).
7. Establishes criteria for determining patient destination and
transportation needs.
8. Require education and testing to the level of proficiency approved for
the following personnel within EMS system.
a) EMTs, Paramedics
b) Educational Coordinators
9. Participate in the implementation and supervision of an effective quality
improvement program. The medical director shall have access to all relevant
records needed to accomplish this task.
10. Remove a doctor, clinic, hospital or paramedic from medical care
duties for due cause, using an appropriate review and appeals
City of Tamarac
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Purchasing & Contracts Division
mechanism. The Medical Director has authority to limit the patient
care activities of those who deviate from established standards or do
not meet training standards.
11. Participate in setting/approving hiring standards for personnel
involved in patient care and evaluation of probationary personnel prior
to regular assignment. Meet and evaluate firefighter recruits quarterly
during the probationary period and provide a final assessment of the
individual prior to regular status.
12. Advise regarding standards for equipment used in patient care.
13. Participate regularly in scheduled local, regional, state and national
level EMS conferences and meetings.
14. The Medical Director will attend quarterly meetings of the EMS
supervisory staff as well as meeting on a monthly basis with the EMS
staff officers.
15. The Medical Directorwill regularly attend State EMS Advisory Council
meetings (minimum if two (2) per year) to provide for the interests of
the Tamarac Fire -Rescue Department.
16. Compliance with all aspects of Rule 64E-2, FAC and other applicable
laws and rules governing the provision of pre -hospital EMS in a fire -
rescue based system.
E. RESPONSIBILITIES OF THE CITY OF TAMARAC
The Tamarac Fire -Rescue EMS system has an obligation to provide the Med , ical
Director with the resources and authority commensurate with the responsibilities
outlined above including:
I . Compensation for the time required.
2. Necessary material and personnel resources. For example, clerical
assistance will be made available for department -related memoranda,
etc.
3. A written agreement that delineates the Medical Director's authority
and responsibilities and the EMS systems obligations.
F. DELIVERABLES
I . Provide specific plan as outlined above.
2. Additional reports as required or requested by City,
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City of Tamarac
0— Purchasing & Contracts Division
G. PERFORMANCE SCHEDULE
This Agreement shall be effective on October 1, 2005 and terminate on September 30,
2008, unless otherwise terminated pursuant to the terms of this Agreement. The
Agreement may be renewed for (2) additional two (2) year periods at the City's option.
However, notwithstanding the foregoing, either party shall have the right to terminate this
agreement at any time upon giving thirty (30) calendar days written notice to the other
party. Contract may be terminated if conditions are not fulfilled based upon annual review.
VII. PROPOSAL SELECTION
The City Manager will appoint an Evaluation and Selection Committee to review Proposals.
The City reserves the right to select the Proposer who represents the best value, and to
accept or reject any proposal submitted in response to this solicitation. The City's
Evaluation and Selection Committee will act in what they consider to be the best interest of
the City and its residents.
Price shall not be the sole determining factor for selection, as indicated in the following
section
Vill. EVALUATION OF PROPOSALS
A. EVALUATION METHOD AND CRITERIA
A Selection/Negotiation Committee has been appointed by the City Manager and
will be responsible for selecting the most qualified firm and then negotiating a
contract. The Proposers with the highest -ranked submittals may be asked to make a
detailed presentation of their product/service to the Evaluation and Selection
Committee.
All Proposers are advised that in the event of receipt of an adequate number of
Proposals which in the opinion of the Evaluation Committee require no clarification
and/or supplementary information, such Proposals may be evaluated without
discussion. Hence, proposals should be initially submitted on the most complete
and favorable terms which Proposers are capable of offering to the City.
After presentations, firms will be assigned a final score, with the highest -ranked firm
moving forward to the negotiation phase. Upon successful negotiation, a
recommendation for award will be considered by the City Commission. No work on
this project shall proceed without written authorization from the City of Tamarac.
The City reserves the right to enter into contract negotiations with the selected
Proposer. If the City and the selected Proposer cannot negotiate a successful
contract, the City may terminate such negotiations and begin negotiations with the
next selected Proposer. No Proposer shall have any rights against the City arising
from such negotiations.
The City's evaluation criteria may include, but shall not be limited to, the following:
...... . . . . ........ ... .... ...... ....
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.of Tamarac Purchasing & Contracts Division
1. Comliance with Reciuest for Proposals [Mandatory]. This refers to
the adherence to all conditions and requirements of the Request for Proposals.
The following criteria, not necessarily listed in order of importance will be used to
evaluate submittals. These criteria are general in nature and may be used to
develop a more detailed evaluation work sheet.
2. Mandatory Elements:
a. The proposer is licensed by the State of Florida to practice
medicine or osteopathy.
b. The proposer has no conflict of interest with regard to any
other work performed by the proposer in the City of Tamarac.
C. The. proposer adheres to the instructions in this request for
proposals on preparing and submitting the proposal.
3. Responsiveness to request for basic elements:
a. Quality of Response: (up to 5 points)
(I.) Attention to detail and presentation of proposal.
b. Services to be provided (up to 50 points)
(1.) Specific experience on similar projects (especially those
. completed in the State of Florida.
(2.) General Experience
(3.) Experience of the physician with previous government
projects. (Project should be clearly identified and
described).
(4.) Recent, current and projected workloads of the physician.
4. Qualifications of the Prooser/Expertise: (up to 20 points)
a.
Evaluation of the staff background proposed to handle the city
account.
b.
Evaluation of the proposer's organization, support and
experience in similar projects.
C.
Does the expertise meet project requirements?
d.
Specific experience on similar projects.
e.
Specific experience on Government projects,
f.
Number of qualified personnel available for the project.
g.
Dependence on outside Contractors to accomplish the project.
h.
Availability of in-house expertise for other disciplines.
i.
Location of the physician and staff who will be accessible to
the City during the project.
5. Project Understanding: (up to 15 points)
a. Availability date to begin project.
b. Evaluation of the proposer's projected approach and plans to
meet the requirements of the RFP.
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Ciiy of Tamarac
Purchasing & Contracts Division
C. Schedule.
6. References & Fee Schedule: (up to 10 points)
a. The proposer's past performance.on projects on similar Scope
and size including- ferences.
b. Evaluation of the Medical Directors financial proposal.
0 Please include a detailed fee schedule that you propose
for the basic services requested and any fees for
additional services that you may propose.
7. Recommended requirements: (up to 5 points)
a. Board Certified in Emergency medicine.
b. Active clinical practice of emergency medicine.
C. Completion of an EMS fellowship or similar program.
B. ACCEPTABLITY OF PROPOSALS
The Offer shall be evaluated solely in accordance with the criteria set forth
herein, The proposals shall be categorized as follows:
Acceptable;
2. Potentially Acceptable; that is reasonably susceptible of being
made acceptable; or
3. Unacceptable.
C. AWARD OF AGREEMENT
Award shall be made by the City to the responsible offeror whose proposal is
determined to be the most advantageous to the City, taking into consideration price
and the evaluation criteria set forth herein below. The City of Tamarac reserves the
right to accept the Proposal as a whole, or for any component thereof if it appears to
be in the best interest of the City.
D. WEIGHTED CRITERIA
Points will be assigned to each proposal based on the following weighted criteria:
CRITERIA MAXIMUM POINTS
I . Compliance with Request for Proposal (Mandatory) N/A
2. Quality of Response 5 points.
3. Services to be Provided 50 points
4. Qualifications of the Proposer/Expertise 20 points
of Tamarac Purchasing & Contracts Division
5. Project Understanding
6. Reference and Fee Schedule
7. Recommended Requirements
15 points
10 points
5 points
These weighted criteria are provided to assist Proposers in the allocation of their
time and efforts during the proposal preparation process. The criteria also guide the
Evaluation Committee during the short -listing and final ranking of proposers by
establishing a general framework for those deliberations.
Once the Proposals are evaluated, a "short-list" may be selected to make
presentations to the Evaluation and Selection Committee, prior to a
recommendation for award.
E. DISCUSSIONS & PRESENTATIONS
The short-listed Proposers may be requested to make presentations to the
Committee. The City may require additional information after evaluation of the
submittals, and Proposers agree to furnish such information upon the City's request.
All Proposers are advised that in the event of receipt of an adequate number of
proposals, which in the opinion of the Evaluation Committee require no clarification
and/or supplementary information, such proposals may be evaluated without
discussion or need for presentations. Hence, proposals should be initially submitted
on the most complete and favorable terms which offerors are capable of offering to
the City.
The Evaluation Committee may conduct discussions with any Proposer who
submits an acceptable or potentially acceptable proposal. Proposers shall be
accorded fair and equal treatment with respect to any opportunity for discussion and
revision of proposals, The Evaluation Committee reserves the right to request the
Proposer to provide additional information during this process.
F. RIGHT TO REJECT PROPOSALS
To the extent permitted by applicable state and federal laws and regulations, City
reserves the right to reject any and all Proposals, to waive any and all informalities not
involving price, time or changes in the work, and to disregard all nonconforming, non-
responsive, unbalanced or conditional Proposals. Proposals will be considered
irregular and may be rejected if they show serious omissions, alterations in form,
additions not called for, conditions, unauthorized alterations, or irregularities of any
kind.
City reserves the right to reject any Proposal if City believes that it would not be in its
best interest to make an award to a particular Proposer, either because the Proposal
is not responsive, the Proposer is unqualified, of doubtful financial ability, or fails to
meet any other pertinent criteria established by City within the scope of this
solicitation.
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Purchasing & Contracts Division
IX. PROPOSAL COPIES
Return one (1) original and five (5) copies in an envelope marked with your firm's name
and "RFP 05-17R. Medical Director for Fire Rescue" to the City of Tamarac, Purchasing &
Contracts Division, 7525 NW 88"' Avenue, Room 108, Tamarac, Florida 33321. Any
addenda become part of this Request of Proposal and the resulting agreement. The
Proposal Form included herein should be signed by an authorized company
representative, dated and returned with the Proposal.
No negotiations, decisions or actions shall be initiated or executed by the Proposer as a
result of any discussions with any City employee. Only those communications that are
issued in writing from the Purchasing & Contracts Division may be considered as a duly
authorized expression. Also, only communications from Proposers that are signed in and
in writing will be recognized by the City as duly authorized expressions on behalf of the
Proposer.
CONTACT WITH PERSONNEL OF THE CITY OF TAMARAC OTHER THAN THE
PURCHASING AND CONTRACTS MANAGER OR DESIGNATED REPRESENTATIVE
REGARDING THEIR REQUEST FOR PROPOSALS MAY BE GROUNDS FOR
ELIMINATION FROM THE SELECTION PROCESS.
. . ...... .. .................... . ... . ...... . .. .
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city of Tarnarec--- Purchasing & Contracts Division
PROPOSALFORM
RFP 05-17R
MEDICAL DIRECTOR FOR FIRE RESCUE
Not to Exceed Cost of:
Expenses
SUBMITTED BY:
Company Name:
Address:
City:
Telephone:
Email:
PROPOSAL PRICE
SIM
State:
Zip:
NOTE: To be considered eligible for award, one (1) original copy of this proposal form
must be submitted with the Proposal.
NO BID INDICATION (IF "NO BID" IS OFFERED):
Please indicate reason(s) why a Proposal is not being - submitted at this time.
I
City of Tamarac
Purchasing & Contracts Division
CERTIFICATION
THIS DOCUMENT MUST BE SUBMITTED WITH THE BID
We (1), the undersigned, hereby agree to furnish the item (s)/service(s) described in
the Invitation to Bid. We (1) certify that we(l) have read the entire document,
including the Specifications, Additional Requirements, Supplemental Attachments,
Instructions to Bidders, Terms and Conditions, and any addenda issued. We agree
to comply with all of the requirements of the entire Invitation To Bid.
Indicate which type of organization below:
INDIVIDUAL El
If "Other', Explain:
Authorized Signature
Typed/Printed Name
Telephone
Fax
PARTNERSHIP F1
CORPORATION 0 OTHER El
Company Name
Address
City, State, ZIP
Federal Tax ID Number
Email address for above signer (if any) Contractor's License Number
26
CERTIFIED RESOLUTION
(Name), the duly elected Secretary of
(Corporate Title), a corporation organized and existing under the laws of the
State of do hereby certify that the following Resolution was
unanimously adopted and passed by a quo�m of the Board of Directors of the said corporation at a
meeting held in accordance with law and the by-laws of the said corporation.
"IT IS HEREBY RESOLVED THAT (Name)", the duly
elected (Title of Officer) of
(Corporate Title) be and is hereby authorized to execute and
submit a Bid and/or Bid Bond, if such bond is required, to the City of Tamarac and such other
instruments in writing as may be necessary on behalf of the said corporation; and that the Bid,
Bid Bond, and other such inStrUMents signed by him/her shall be binding upon the said corporation as
its own acts and deeds. The secretary shall certify the names and signatures of those authorized to
act by the foregoing resolution.
The City of Tamarac shall be fully protected in relying upon such certification of the secretary and shall
be indemnified and saved harmless from any and all claims, demands, expenses, loss or damage
resulting from or growing out of honoring, the signature of any person so certified or for refusing to
honor any signature not so certified.
I further certify that the above resolution is in force and effect and has not been revised, revoked or
rescinded.
I further certify that thelollowing are the name, titles and official signatures of those
persons authorized to act by the foregoing resolution.
NAME TITLE SIGNATURE
Given under my hand and the Seal of the said corporation this _ day of _ .20
(SEAL)
NOTE:
0
Secretary
Corporate Title
The above is a suggested form of the type of Corporate Resolution desired. Such form need not be
followed explicitly, but the Certified Resolution submitted must clearly show to the satisfaction of the
City of Tamarac that the person signing the Bid and Bid Bond for the corporation has been properly
empowered by the corporation to do so in its behalf.
PrA
OFFEROR'S QUALIFICATION STATEMENT
The undersigned certifies under oath the truth and correctness of all statements and of
all answers to questions made hereinafter:
SUBMITTED TO: City of Tamarac
Purchasing and Contracts Manager
7625 NW 88 th Avenue
Tamarac, Florida 33321
Submitted By:
Name:
Address:
City, State, Zip
Telephone No.
Fax No.
Check One
F� Corporation
F-1 Partnership
El Individual
F� Other
1. State the true, exact, correct and complete name of the partnership, corporation, trade
or fictitious name under which you do business and the address of the place of
business.
The correct name of the Offeror is:
The address of the principal place of business is:
2. If Offeror is a corporation, answer the following:
a) Date of Incorporation:
b) State of Incorporation:
c) President's name:
d) Vice President's name:
e) Secretary's name:
f) Treasurers name:
g) Name and address of Resident Agent:
28
3. If Offeror is an individual or a partnership, answer the following:
h) Date of organization:
i) Name, address and ownership units of all partners:
j) State whether general or limited partnership:
4. If Offeror is other than an individual, corporation or partnership, describe the
organization and give the name and address of principals:
5. If Offeror is operating under a fictitious name, submit evidence of compliance with the
Florida Fictitious Name Statute.
6. How many years has your organization been in business under its present business
name?
a) Under what other former names has your organization operated?
7. Indicate registration, license numbers or certificate numbers for the businesses or
professions, which are the subject of this Bid. Please attach certificate of competency
and/or state registration.
8. Have you personally inspected the site of the proposed work?
[I YES El NO
9. Do you have a complete set of documents, including drawings and addenda?
El YES 7 NO
10. Did you attend the Pre -Proposal Conference if any such conference was held?
El YES F-1 NO
29
11. Have you ever failed to complete any work awarded to you? If so, state when, where
and why:
12. State the names, telephone numbers and last known addresses of three (3) owners,
individuals or representatives of owners with the most knowledge of work which you
have performed and to which you refer (government owners are preferred as
references).
Name Address T!�lep o c�
13. List the pertinent experience of the key individuals of your organization (continue on
insert sheet, if necessary).
14. State the name of the individual who will have personal supervision of the work:
15. State the name and address of attorney, if any, for the business of the Offeror:
16. State the names and addresses of all businesses and/or individuals who own an
interest of more than five percent (5%) of the Offeror's business and indicate the
percentage owned of each such business and/or individual:
17. State the names, addresses and the type of business of all firms that are partially or
wholly owned by Offeror:
SE
18. State the name of Surety Company which will be providing the bond, and name and
address of agent:
19. Bank References:
Bank Address Tele e
20.Attach a financial statement including Proposer's latest balance sheet and income
statement showing the following items:
b) Current Assets (e.g., cash, joint venture accounts, accounts receivable, notes
receivable, accrued income, deposits, materials, real estate, stocks and
bonds, equipment, furniture and fixtures, inventory and prepaid expenses):
c) Net Fixed Assets
d) Other Assets
e) Current Liabilities (e.g., accounts payable, notes payable, accrued expenses,
provision for income taxes, advances, accrued salaries, real estate
encumbrances and accrued payroll taxes).
f) Other Liabilities (e.g., capital, capital stock, authorized and outstanding
shares par values, earned surplus, and retained earnings):
21 State the name of the firm preparing the financial statement and date,thereof:
22. Is this financial statement for the identical organization named on page one?
0 YES D NO
23. If not, explain the relationship and financial responsibility of the organization whose
financial statement is provided (e.g., parent -subsidiary).
31
The Offeror acknowledges and understands that the information contained in
response to this Qualification Statement shall be relied upon by owner in awarding
the contract and such information is warranted by Offeror to be true. The discovery
of any omission or misstatement that materially affects the Offeror's qualifications to
perform under the contract shall cause the owner to reject the proposal, and if after
the award, to cancel and terminate the award and/or contract.
Signature
ACKNOWLEDGEMENT
OFFEROR'S QUALIFICATION STATEMENT
State of
County of
On this the day of , 20—, before me,
the undersigned Notary Public of the State of Florida, personally appeared
and
(Narne(s) of individual(s) who appeared before notary)
whose name(s) is/are Subscribed to within the instrument, and he/she/they acknowledge
that helshe/they executed it.
WITNESS my hand and official seal.
NOTARY PUBLIC
SEAL OF OFFICE:
NOTARY PUBLIC, STATE OF FLORIDA
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
• Personally known to me, or
• Produced identification:
(Type of Identification Produced)
• DID take an oath, or
• DID NOT take an oath
32
of Tamarac Purchasing & Contracts Division
VENDOR DRUG -FREE WORKPLACE
Preference may be given to vendors submitting a certification with their bid/proposal
certifying they have a drug -free workplace in accordance with Section 287.087, Florida
Statutes. This requirement affects all public entities of the State and becomes effective
January 1, 1991. The special condition is as follows:
IDENTICAL TIE BIDS - Preference may be given to businesses with drug -free workplace
programs. Whenever two or more bids that are equal with respect to price, quality, and
service are received by the State or by any political subdivision for the procurement of
commodities or contractual services, a bid received from a business that certifies that it has
implemented a drug -free workplace program shall be given preference in the award
process. Established procedures for processing tie bids will be followed if none of the tied
vendors have a drug -free workplace program. In order to have a drug -free workplace
program, a business shall:
24. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the
workplace and specifying the actions that will be taken against employees for
violations of such prohibition,
25. Inform employees about the dangers of drug abuse in the workplace, the business's
policy of maintaining a drug -free workplace, any available drug counseling,
rehabilitation, and employee assistance programs, and the penalties that may be
imposed upon employees for drug abuse violations.
26. Give each employee engaged in providing the commodities or contractual services
that are under bid a copy of the statement specified in subsection (1).
27. In the statement specified in subsection (1), notify the employees that, as a
condition of working on the commodities or contractual services that are under bid,
the employee will abide by the terms of the statement and will notify the employer of
any conviction of, or plea of guilty or nolo contendere to, any violation of chapter
893 or of any controlled substance law of the United States or any state, for a
violation occurring in the workplace no later that five (5) days after each conviction.
28. Impose a section on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's
community, by any employee who is so convicted.
29. Make a good faith effort to continue to maintain a drug -free workplace through
implementation of this section. As the person authorized to sign the statement, I
certify that this form complies fully with the above requirements,
Authorized Signature
Company Name
33
City of Tamarac
Purchasing & Contracts Division
NON -COLLUSIVE AFFIDAVIT
State of
)ss.
County of
being first duly sworn,
deposes and says that:
30. He/she is the (Owner, Partner, Officer,
Representative or Agent) of the Offeror
that has submitted the attached Proposal;
31. He/she is fully informed respecting the preparation and contents of the attached
Proposal and of all pertinent circumstances respecting such Proposal;
32. Such Proposal is genuine and is not a collusive or sham Proposal;
33. Neither the said Offeror nor any of its officers, partners, owners, agents,
representatives, employees or parties in interest, including this affiant, have in any
way colluded, conspired, connived or agreed, directly or indirectly, with any other
Offeror, firm, or person to submit a collusive or sham Proposal in connection with the
Work for which the attached Proposal has been submitted; or to refrain from bidding
in connection with such Work; or have in any manner, directly or indirectly, sought by
agreement or collusion, or communication, or conference with any Offeror, firm, or
person to fix the price or prices in the attached Proposal or of any other Offeror, or to
fix any overhead, profit, or cost elements of the Proposal price or the Proposal price
of any other Offeror, or to secure through any collusion, conspiracy, connivance, or
unlawful agreement any advantage against (Recipient), or any person interested in
the proposed Work;
34. The price or prices quoted in the attached Proposal are fair and proper and are not
tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of
the Offeror or any other of its agents, representatives, owners, employees or parties
in interest, including this affiant.
Signed, sealed and delivered in the pr esence of:
By
Witness
Witness Printed Name
Title
34
ACKNOWLEDGMENT
NON -COLLUSIVE AFFIDAVIT
State of Florida
County of _
On this the day of 1 20—, before me, the undersigned Notary Public
of the State of Florida, personally appeared
and
(Name(s) of individual(s) who appeared before notary)
whose name(s) is/are Subscribed to within the instrument, and he/she/they
acknowledge that he/she/they executed it.
WITNESS my hand
and official seal.
NOTARY PUBLIC
SEAL OF OFFICE:
NOTARY PUBLIC, STATE OF FLORIDA
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
El Personally known to me, or
0 Produced identification:
(Type of Identification Produced)
0 DID take an oath, or 0 DID NOT take an oath
35
SAMPLE
AGREEMENT
BETWEEN THE CITY OF TAMARAC
AND
THIS AGREEMENT is made and entered into this day of
20 ' by and between the City of Tamarac, a municipal corporation with principal offices
located at 7525 N.W. 88th Ave., Tamarac, FL 33321 (the "City") and _, a
corporation with principal offices located at (the "Contractor") to provide for Medical
Director Services.
Now therefore, in consideration of the mutual covenants hereinafter set
forth, the City and Contractor agree as follows:
1) The Contract Documents
The contract documents shall consist of this Agreement, Request for Proposal
Document No. 05-17R, including all conditions therein, (including any General Terms and
Conditions, Supplementary Conditions, Statement of Work or any other provisions
contained within the document), any and all addenda, Proposal executed and submitted by
t he Contractor, specifications, bond(s), (if applicable), and insurance certificate(s), the City
Resolution awarding the project, and all modifications issued after execution of this
Agreement. These documents form the Agreement, and all are as fully a part of the
Agreement as if attached to this Agreement or repeated therein. In the event that there is
a conflict between the RFP 05-1 7R as issued by the City, and the Contractor's Proposal,
RFP 05-17R as issued by the City shall take precedence over the Contractor's Proposal.
Furthermore, in the event of a conflict between this document and any other contract
documents, this Agreement shall prevail.
2) The Work
2.1. The Contractor shall perform all work for the City required by the contract
documents as set forth below:
2.1.1 Contractor shall furnish all labor, materials, and equipment necessary
to perform according to the scope of work as outlined in RFP 05-17R.
2.1.2 Contractor shall
2.1.3 Contractor shall supervise the work force to ensure that all workers
conduct themselves and perform their work in a safe and professional
manner. Contractor shall comply with all OSHA safety rules and
regulations in the operation of equipment and in the performance of
the work. Contractor shall at all times have a competent field
supervisor on the job site to enforce these policies and procedures at
the Contractor's expense.
36
City of Tamarac
& Contracts Division
2.1.4 Contractor shall provide the City with seventy-two (72) hours written
notice priorto the beginning of work underthis Agreement and priorto
any schedule change with the exception of changes caused by
inclement weather.
2.1.5 Contractor shall comply with any and all Federal, State, and local laws
and regulations now in effect, or hereinafter enacted during the term
of this Agreement, which are applicable to the Contractor, its
employees, agents or su b-Contractors, if any, with respect to the work
and services described herein.
3) Insurance
3.1. Contractor shall obtain at Contractor's expense all necessary insurance in
such form and amount as specified by the City's Risk and Safety Manager
before beginning work under this Agreement including, but not limited to,
Workers' Compensation, Commercial General Liability, Automobile Liability
and all other insurance as required by the City, including Medical Malpractice
(Errors and Omission Liability). The Contractor will ensure that all sub-
contractors comply with the above guidelines and will retain all necessary
insurance in force throughout the terms of this Agreement.
3.2. The City will provide medical malpractice liability insurance to adequately
cover the Contractor for duties as Medical Director designated as pursuant to
Section 401.265, Florida Statutes, when said Director is acting within the
scope and furtherance of the duties of the medical director as outlined in
Section 401.265, Florida Statutes. The City will provide the medical
malpractice insurance at the City's sole discretion as long as it is within the
best interest of the City.
3.3. Contractor shall indemnify and save the City harmless for any damages
resulting to it for failure of either Contractor or any Sub -contractor to obtain or
maintain such insurance. Contractor's Liability Insurance policies shall be
endorsed to add the City as an additional insured. Contractor shall be
responsible for payment of all deductibles and self-insurance retentions on
Contractor's Liability Insurance policies.
4) Schedule
The work to be performed under this Agreement shall be commenced after City
execution of this Agreement. The work shall be completed no later than 2005.
5) Contract Sum
The Contract Sum for the above work is Dollars and cents (_).
6) Payments
The City shall pay in full the Contract Sum to the Contractor upon completion of the
work listed in Paragraph 2 of this Agreement unless the parties agree otherwise. The City
37
City of Tamarac Purchasing & Contracts Division
shall pay the Contractor for work performed subject to the specifications of the job and
subject to any additions and deductions by subsequent change order provided in the
contract documents. All payments shall be governed by the Florida Prompt Payment Act,
F.S., Part VII, Chapter 218.
7) Indemnification
7.1. GENERAL INDEMNIFICATION: Contractor shall, in addition to any other
obligation to inde ' mnify the City and to the fullest extent permitted by law,
protect, defend, indemnify and hold harmless the City, it's agents, elected
officials and employees from and against all claims, actions, liabilities, losses
(including economic losses), damages costs arising out of any actual or
alleged: a). Bodily injury, sickness, disease or death, or injury to or
destruction of tangible property including the loss of use resulting therefrom,
or any other damage or loss arising out of or resulting, or claimed to have
resulted in whole or in part from any actual or alleged act or omission of the
Contractor, any sub -Contractor, anyone directly or indirectly employed by any
of them, or anyone for whose acts any of them may be liable in the
performance of the Work; or b). violation of law, statute, ordinance,
governmental administration order, rule, regulation, or infringement of patent
rights by Contractor in the performance of the Work; or c). liens, claims or
actions made by the Contractor or any sub -Contractor under workers
compensation acts; disability benefit acts, other employee benefit acts or any
statutory bar. Any and all costs of expenses, including attorney's fees,
incurred by the City to enforce this agreement shall be the responsility of the
Contractor.
7.2. Upon completion of all Services, obligations and duties provided for in this
Agreement, or in the event of termination of this Agreement for any reason,
the terms and conditions of this Article shall survive indefinitely.
7.3. The Contractor shall pay all claims, losses, liens, settlements orjudgments of
any nature whatsoever in connection with the foregoing indemnifications
including, but not limited to, reasonable attorney's fees (including appellate
attorney's fees) and costs.
7.4. City reserves the right to select its own legal counsel to conduct any defense in
any such proceeding and all costs and fees associated therewith shall be the
responsibility of Contractor under the indemnification agreement. Nothing
contained herein is intended nor shall it be construed to waive Citys rights and
immunities under the common law or Florida Statute 768.28 as amended from
time to time.
8) Non -Discrim I nation
During the performance of the Contract, the Contractor shall not discriminate against
any employee or applicant for employment because of race, color, sex, religion, age,
national origin, marital status, political affiliation, familial status, sexual orientation, or
38
of Tamarac
& Contracts Division
disability, if qualified. The Contractor will take affirmative action to ensure that employees
are treated during employment, without regard to their race, color, sex, religion, age,
national origin, marital status, political affiliation, familial status, sexual orientation, or
disability. Such actions must include, but not be limited to the following: employment,
upgrading; demotion or transfer; recruitment or, recruitment advertising, layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The Contractor shall agree to post in conspicuous places,
available to employees and applicants for employment, notices to be provided by the
contracting officer setting forth the provisions of this nondiscrimination clause. The
Contractor further agrees that he/she will ensure that sub -Contractors, if any, will be made
aware of and will comply with this nondiscrimination clause.
9) Independent Contractor
Contractor is an independent contractor under this Agreement. Personal services
provided by the Contractor shall be by employees of the Contractor and subject to
supervision by the Contractor, and not as officers, employees, or agents of the City.
Personnel policies, tax responsibilities, social security and health insurance, employee
benefits, purchasing policies and other similar administrative procedures applicable to
services rendered under this Agreement shall be those of the Contractor.
10) Assignment and Subcontracting
Contractor shall not transfer or assign the performance required by this Agreement
without the prior consent of the City. This Agreement, or any portion thereof, shall not be
subcontracted without the prior written consent of the city.
11) Notice
Whenever either party desires or is required under this Agreement to give notice to
any other party, it must be given by written notice either delivered in person, sent by U.S.
Certified Mail, U.S. Express Mail, air or ground courier services, or by messenger service, as
follows:
CITY
City Manager
City of Tamarac
7525 N.W. 88th Avenue
Tamarac, FL 33321
With a copy to City Attorney at the same address.
CONTRACTOR
39
of Tamarac
Purchasing & Contracts Division
12) Termination
12.1 Termination for Convenience: This Agreement may be terminated by the
City for convenience, upon seven (7) days of written notice by the terminating
party to the other party for such termination in which event the Contractor
shall be paid its compensation for services performed to termination date,
including services reasonably related to termination. In the event that the
Contractor abandons this Agreement or causes it to be terminated,
Contractor shall indemnify the city against loss pertaining to this termination.
12.2 Default by Contractor: In addition to all other remedies available to the City,
this Agreement shall be subject to cancellation by the City for cause, should
the Contractor neglect or fail to perform or observe any of the terms,
provisions, conditions, or requirements herein contained, if such neglect or
failure shall continue for a period of thirty (30) days after receipt by
Contractor of written notice of such neglect or failure.
13) Agreement Subject to Funding
This agreement shall remain in full force and effect only as long as the
expenditures provided for in the Agreement have been appropriated by the
City Commission of the City of Tamarac in the annual budget for each
fiscal year of this Agreement, and is subject to termination based on lack of
funding.
14) Venue
This Agreement shall be governed by the laws of the State of Florida as now and
hereafter in force. The venue for actions arising out of this agreement is fixed in Broward
County, Florida.
15) Signatory Authority
The Contractor shall provide the City with copies of requisite documentation
evidencing that the signatory for Contractor has the authority to enter into this Agreement.
16) Severability; Waiver of Provisions
Any provision in this Agreement that is prohibited or unenforceable in any
jurisdiction shall, as to such jurisdiction, be ineffective to the extent of such prohibition or
unenforceability without invalidating the remaining provisions hereof or affecting the validity
or enforceability of such provisions in any other jurisdiction. The non -enforcement of any
provision by either party shall not constitute a waiver of that provision nor shall it affect the
enforceability of that provision or of the remainder of this Agreement.
17) Merger; Amendment
This Agreement constitutes the entire Agreement between the Contractor and the
City, and negotiations and oral understandings between the parties are merged herein.
40
of Tamarac
& Contracts Division
This Agreement can be supplemented and/or amended only by a written document
executed by both the Contractor and the City.
18) No Construction Against Drafting Party
Each party to this Agreement expressly recognizes that this Agreement results from
the negotiation process in which each party was represented by counsel and contributed to
the drafting of this Agreement. Given this fact, no legal or other presumptions against the
party drafting this Agreement concerning its construction, interpretation or otherwise accrue
to the benefit of any party to the Agreement, and each party expressly waives the right to
assert such a presumption in any proceedings or disputes connected with, arising out of, or
involving this Agreement.
41
of Tamarac
& Contracts Oivision
IN WITNESS WHEREOF, the parties have made and executed this Agreement on
the respective dates under each signature. CITY OF TAMARAC, signing by and
through its Mayor and City Manager, and CONTRACTOR, signing by and through its
, duly authorized to execute same.
ATTEST:
Marion Swenson, CIVIC
City Clerk
Date
ATTEST:
(Corporate Secretary)
Type/Print Name of Corporate Secy.
CITY OF TAMARAC
Joe Schreiber, Mayor
Date
Jeffrey L. Miller, City Manager
Date:
Approved as to form and legal sufficiency:
City Attorney
Company Name
Signature of President/Owner
Type/Print Name of President/Owner
(CORPORATE SEAL) Date
42
of Tamarac
Purchasing & Contracts Division
CORPORATE ACKNOWLEDGEMENT
STATE OF
:SS
COUNTY OF
I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State
aforesaid and in the County aforesaid to take acknowledgments, personally appeared
, of
a Corporation, to me known to be the person(s) described in and
who executed the foregoing instrument and acknowledged before me that he/she executed
the same.
WITNESS my hand and official seal this. day of 12005.
Signature of Notary Public
State of at Large
Print, Type or Stamp
Name of Notary Public
0 Personally known to me or
Ej Produced Identification
Type of I.D. Produced
F-1 DID take an oath, or
El DID NOT take an
oath.
43
TR 10807 EXHIBIT.J."
8/30/2005 MEDICAL DIRECTOR FOR FIRE RESCUE RFP05-17R
Committee Evaluation Totals
AFTER PROPOSALS AND PRESENTATIONS
Proposer's Name;
I DR. GANDIA1
DR. ULIN
DR. WOLFF
QUALITY OF RESPONSE/SERVICES
(5 POINTS)
DIVISION FIRE CHIEF
3
4
3
MANAGEMENT & BUDGET ANALYST
3
4
4
FIRE RESCUE LIEUTENANT
5
5
5
RISK MANAGER
3
5
5
EXPERIENCE & WORKLOA5 (50 POINTS)
DIVISION FIRE CHIEF
40
45
38
MANAGEMENT & BUDGET ANALYST
40
41
39
FIRE RESCUE LIEUTENANT
45
60
40
RISK MANAGER
40
47
40
QUALIFICATIONS & EXPERTISE (20
POINTS)
DIVISION FIRE CHIEF
17
19
16
MANAGEMENT & BUDGET ANALYST
20
20
20
FIRE RESCUE LIEUTENANT
12
20
15
RISK MANAGER
15
20
10
PROJECT UNDERSTANDING
(15 POINTS)
DIVISION FIRE CHIEF
13
15
11
MANAGEMENT & BUDGET ANALYST
15
15
15
FIRE RESCUE LIEUTENANT
15
15
1 5
RISK MANAGER
10
15
10
REFERENCES & FEE PROPOSAL
(10 POINTS)
DIVISION FIRE CHIEF
6
8
7
MANAGEMENT & BUDGET ANALYST
8
9
10
FIRE RESCUE LIEUTENANT
6.7
7.5
10
RISK MANAGER
6.7
7.5
10
RECOMMENDED REQUIREMENTS (5 POINTS)
DIVISION FIRE CHIEF
4
5
5
MANAGEMENT & BUDGET ANALYST
5
5
5
FIRE RESCUE LIEUTENANT
2
5
5
RISK MANAGER
3
5
5
TOTAL POINTS
DIVISION FIRE CHIEF
83
96
80
MANAGEMENT & BUDGET ANALYST
91
94
93
FIRE RESCUE LIEUTENANT
85.7
102.5
90
RISK MANAGER
77.7
99.5
80
TOTAL POINTS
337.4
392
343
FINAL RANKING
DIVISION FIRE CHIEF
2
1
3
MANAGEMENT & BUDGET ANALYST
3
1
2
FIRE RESCUE LIEUTENANT
3
1
2
RISK MANAGER
3-
1
2
RANK
3
1
2
Udrive/2005 Bids/ 05-1 7R/Copy of 05-17R Evaluation Total Worksheet 082905.xis
TR 10807 EXHIBIT 3
.r'
REQUEST FOR PROPOSAL
RFP 05-17R
MEDICAL DIRECTOR
FOR.FIRE RESCUE
Prepared by
L. Scott Win, MD, FACEP
a
Joe Nelson., DO,,, FOCEP
August 17, 2005
L SCOT' tJLIN EMERGENCY MEDICAL SERVICES INC.
1437 NW 9M STREET
DANIA BEACH FL 33004
Cellular (954)-214-6507
Fax (954)-925-3860
August 17, 2005
James Nicotra, CPPB
Senior Procurement Specialist
Purchasing and Contracts Division
Tamarac, Fl. 33321
Dear Mr. Nicotra:
1n response to RFP NO 05-17 for Medical Director For Fire Rescue, I am pleased to
provide the City of Tamarac my proposal in meeting the terms, conditions and
specifications of your RFP..
Sincerely
L, Scott Ulin, M.D.
2
TABLE OF CONTENTS
SECTION A: Letter of Interest ................................................ Page 2
SECTION B: Cover Letter ....................................................... Page 4
SECTION C: Statement of Work/Technical Proposal ......................... Page 5
1. Services To Be Provide ...................................................... Page6-9
2. Minimum Requirements/Desirable Elements ........................... Page 10-11
3. Contractor Responsibilities ................................................ Page 12-14
SECTIOND: Cost Proposal ........................................................... Page 15
SECTION E: Projrct Schedule .................................................... Page 16
SECTIONF: Insurance ............................................................ Page 17
SECTION G: Corporate/Medical
License/Certification ................................................................ Page 18
SECTIOIN H: Certification Forms ............................................. Page 19
1. Certification To Bid
2. Certified Resolution Form
3. Offeror's Qualifications Statement Form and References
4. Vendor Drug Free Workplace Form
5. Non -Collusive Afridavit Form
6. Applicable Insurance
ATTACHMENT: Curriculum Vitas ............................................ Page 20
3
SECTION A: COVER LETTER
It is with honor that I respond to the RF P for Medical Director of Fire Rescue. Tamarac is
very special to me, and. I have been fortunate to serve as your Medical Director for the
previous six years. It has been rewarding to watch the growth and expansion of the Fire
Department and the city as a whole. During this time the Fire Department has been
named EMS Provider of the Year for 2004, by the state of Florida. Lieutenant/Paramedic
Chris Dixon was named fire fighter/paramedic of the year by the Florida Fire Chief s
Association. Our ALS team won the University of Miami Stephanie Brown International
ALS Competition. The department participated in a major, multi agency research study
on the use of fibrinolytic agents for acute myocardial infarction. This study was published
in a peer reviewed cardiology j ourrial and validated that paramedics could recognize and
treat these patients with the " clot busting drug", thus reducing morbidity and mortality
for our patients. We were inspected by the state on two different occasions, and both
times no deficiencies were found. We were awarded exemplary status for excellence.
During this time we have undergone rapid expansion in our Fire Department personnel,
equipment and opened a new station. The above and other activities have placed Tamarac
in the fore front of EMS nationally and we are recognized throughout the country for our
excellence.. This is a result of the support we have received from the commission, the
City administration, the Fire Department administration along with the commitment
from the department personnel as well, I am very proud of these accomplishments and
hope to continue as your medical director.
As you will see in your review, I am responding to the RFP with the addition of Dr. Joe
Nelson as my Associate Medical Director and we are both committed to providing the
highest quality of medical direction available. Our Curriculum Vitas are attached for your
comprehensive review. Thank you for allowing us to respond to your RFP for Medical
Direction of Tamarac Fire Rescue.
4
STATEMENT OF WORK
Medical direction will be provided twenty four hours a day,
seven days a week by myself, with my associate, Dr. Nelson,
serving as back-up. We will be available by telephone, pager
or radio, for consultation and/or to resolve medical Issues
within the scope of this agreement. In addition, on -going
oversight will be provided through radio communication
monitoring; direct field observation; station visits; staff, CQI,
and research/equipment committee meetings. We will make
ourselves available to the department at any time for interim
meetings, programs, or when additional support Is
requested. Tamarac Fire Rescue is a progressive, cutting
edge, nationally recognized service. I personally am very
proud of our accomplishments over the past six years. Dr.
Nelson and I wish to continue this level of operation and care.
We will support the growth of our CQI process, the evaluation
of new treatment modalities/equipment, and the
development of research activities. Our goals are to provide
the highest level of quality card to our consumers, and
provde this same level of quality in support and
supervision/oversight of the fire department personnel. We will
also be available to the city administration for consultation
and support.
5
SERVICES TO BE PROVIDED
As the Medical Director for Tamarac Fire Rescue I shall
perform all the following duties including advising,
consulting, training, counseling and overseeing
services, which include administrative and
management functions. In order to optimize medical
direction of Tamarac Fire -Rescue Emergency Medical
Services, We will specifically provide the following
services:
1. Serve as a patient advocate in the City of Tamarac
EMS system. We will always put what is in the patient's
best interest in the time and situation present as our #1
priority for patient care. All patients will receive the best
of care available, and we will continue to keep
Tamarac Fire Rescue recognized as a leading provider
of EMS.
2. We will set and ensure compliance with patient care
standards including patient standards including
communications standards and medical protocols. All
compliance issues will be handled through the CQI
process.
3. We will develop and implement protocols and
standing orders under which the pre -hospital care
provider functions. We will continue to operate under
the South Florida Common Protocols with additions and
deletions as dictated by the needs of our system.
4. Identify treatment modalities for the inclusion into
medical treatment protocols. Develop and implement
an agenda for the provision of current medical
direction. Through continuing education, seminars,
conferences and field observation any potential
deletions or additions to the medical treatment
protocols will be identified. Subsequently through
meetings of the research and equipment committee,
recommendations will be made as to any necessary
modifications to. the treatment protocols.
I
5. Evaluate and provide feedback on new or existing
EMS technologies for the inclusion into the system. This
will be accomplished through literature review,
offending EMS conferences for networking, vendor
meetings, utilization of the research and development
committee, and hands on field testing, The goal Is to
keep us on the cuffing edge In quality patient care, yet
avoid unnecessary and costly expenditures.
6. We will ensure the appropriateness of initial
qualifications of pre -hospital personnel Involved In
patient care.
7. We will ensure that the qualifications of pre -hospital
personnel involved in patient care ore maintained on
an on going basis through education testing,
accreditation, and credentialing. In addition,
periodic validation of skill proficiency of personnel and entry
level medical training and credentioling of pre -hospital
personnel based on local and recognized national
standards will be performed.
8. We will set or approve medical standards for
promotion of individuals to higher levels
of patient care responsibility. Alternatively,
for all pre -hospital providers, maintain official authority
to limit the medical activities of patient care providers
for cause secondary to deviation from established
clinical standards of practice or by not meeting
training standards. This will be handled through
the CQI process.
9. Develop and implement an effective quality
improvement program for continuous system and
patient care improvement.'
The CQI program begins with a 100% real time review
of patient care reports for completeness and
appropriate documentation. On shift review with the
personnel should be done to correct Identified
deficiencies. The Division Chief should be made aware
of any case found to be a high risk Issue to the
department or city. The Chief should also be made
aware when there is ongoing, uncorrected or repeated
deficiencies made by the some personnel. The next
component of the CQI process Is a monthly review by
the medical
director or his designee of reports involving sentinel
events these Include the following: non transports or
refusal of care; trauma, stroke or cardiac alerts; and
additional categories Identified on a monthly basis.
Following the Medical Director's review, a summary of
my findings and recommendations will be forwarded to
the Division Chief for review. These recommendations
will then be discussed at the monthly CQI meeting. In
light of the fact that the CQI process Is an educational
opportunity, all Issues Idenfifiled by the Medical Director
and Division Chief will be possible topics for upcoming
EMS education. The end point of this process Is to close
the loop on all identified Issues and then show that this
goal has been met.
10. Based on review of current pre -hospital and
appropriate medical literature and trends, provide a
monthly forum for evaluation of possible application
and/or inclusion of current therapies. We will Implement
a monthly equipment/research committee meeting to
effect this program. The committee will make
recommendations to the Medical Director and Division
Chief. It will also assist In writing procedures and
11. We will attend Medical Director/EMS subcommittee
meetings and provide feedback. Maintain liaison with
the medical community including, but not limited to
hospitals, emergency departments, physicians, other
pre -hospital providers/agencies and nurses. Attend the
trauma CQl meetings and maintain regular contact
with ED directors. Report to the EMS Division Chief the
results of the meetings.
protocols for new equipment, medications or
treatments to be Implemented by our system.
n;
12. We will Interact on a continued basis with state,
regional and local EMS authorities to ensure standards,
needs and requirements are met and resource
allocation is optimized.
13. Support the coordination of activities such as mutual
aid, disaster planning and management, hazardous
materials response, stroke and cardiac alerts.
14. Promulgate public education and information on
the prevention of emergencies. The Medical Director or
Associate Medical Director will be involved in
community outreach programs, and be available to
attend public relation events when requested by the
department.
15. We will maintain knowledge levels appropriate for
an EMS Medical Director through continued education
as required in 64E-2 F.A.C. We also will be attending
conferences and meetings, as well as maintaining our
credentials.
16. Provide for "off-line" coverage when unavailable.
These arrangements will be made by the Medical
Director and made known to Tamarac Fire -Rescue EMS
staff officers 24 hours in advance. Either Dr. Nelson will
be available 24/7 by pager or cell phone. If there
should be a time when neither is available, we will
arrange for off-line coverage with physicians
knowledgeable in pre -hospital care.
17. Develop policies and protocols to keep Tamarac
Fire -Rescue as a primary provider of out -of -hospital
medical care. These will evolve out of the CQI process,
from the equipment/research corrunittee meetings,
and as a result of local and state committee meetings,
and national conferences. Also the 1public needs to be
continuously updated about our activities through
community out reach programs.
Vj
MINIMUM. REQUIREMENTS
I Dr. Ulin and Dr. Nelson are licensed to practice medicine in the State of Florida.
2. Dr. Ulin and Dr. Nelson are both board certified, practicing emergency medicine
physicians. Dr. Ulin became involved in EMS in 1966 when he worked as an ambulance
attendant for an ambulance company in Chattanooga, Tennessee. He began serving as an
EMS medical director in 1974 and has continued in this role since. This predates by many
years the promulgation of EMS fellowship programs. Dr. Nelson has been a paramedic
since 1973 , an EMS director since 1992 and completed an EMS fellowship in 1990. Dr.
Nelson currently serves as EMS Medical Director for the State of Florida..
3. Dr. Ulin currently holds a separate DEA registration specifically for Tamarac Fire
Rescue, separate from any other hospital or system DEA certification.
4 Dr. Ulin and Dr. Nelson are both familiar with the design and operation of EMS
systems. They have and/or are serving as medical directors for private, municipal and
training center operations. They also have'served on local, state and national
organizations which address design and operational system issues.
5. As referenced above, Dr. Ulin and Dr. Nelson began their careers as EMT's and
Paramedics working in the field, riding ambulances. Since that time they have continued
to be active in field response and the clinical management of patients.. Both physicians
are ACLS, BTLS, PALS and Basic Disaster Life Support certified.
6. Both physicians serve as on- line and off- line medical directors, and have done so on a
continuously since they began their careers. They also have lectured and published on
these topics.
7. Dr. Ulin is on the Active Staff of Florida Medical Center in Lauderdale Lakes, FL..
and practices in their emergency department. Dr Nelson is on the Attending Staff at
Northside Hospital and Heart Institute I St. Petersburg, FL. and practices in their
emergency department.
8. Both physicians have given multiple presentations, published, participated in
seminars, served as faculty and taught in the field through out their careers.
9. Both physicians have developed CQI programs for their systems and participate in this
process on an on going basis Their programs have been reviewed during multiple state
inspections and no deficiencies have been found. They also attend CME programs to
keep current with evolving trends and. activities in the CQI process.
10
10. Both physicians are knowledgeable in all local, state and federal statutes and
regulations relating to the operation and management of EMS systems, They have also
served on committees involved in the promulgation of statutes, rules and regulations.
I I - Both physicians have been involved in the development of EMS dispatch and
communication programs and are knowledgeable in radio communication systems. Back
in 198 1, Dr. Ulin helped develop a Base Station Physician training program for the state
of Michigan.
12. Both physicians are knowledgeable in the local and state MCI programs and disaster
response plans, participate in the Broward County Reserve Medical Corp, are Basic
Disaster Life Support certified, and have lectured and given training programs in these
fields to pre hospital providers..
13. Both physicians are knowledgeable in the treatment of patients involved in hazardous
material incidents Dr. Ulin has been involved in the teaching and training of hazardous
material incidents since 1980. He has co-authored two textbooks and written chapters for
two other textbooks on this subject,
Our attached Curriculum Vitas fijrther illustrate our comprehensive expertise and
qualifications to serve the needs of Tamarac Fire Rescue. Fire based medical direction is
more than just EMS.
11
I CONTRACTOR RESPONSIBILITIES
1 . As the Medical Directors We. will assume authority
over all aspects of patient care. I will supervise and
accept direct responsibility for the medical
performance of the paramedics and EMTs working for
the City of Tamarac.
2. We will recommend certification, recertification and
decertification of pre -hospital personnel to the
appropriate certifying agency.
I We will establish, implement, revise, and authorize system-
wide protocols, policies, and procedures for all patient care
activities from dispatch through triage, treatment, and
transport.
4. We will establish an on -going continuous quality
improvement (CQl) process to ensure compliance with
protocol by selecting, on a monthly basis, specific review
criteria for evaluation and submit a written report on those
findings monthly as referenced under Services to'Be Provided.
5. We will develop and implement a patient care quality
improvement system to assess the medical performance of
paramedics and EMTs. As the Medical Directors we shall audit
the performance of system personnel by use of quality
assurance programs to include but not limited to a prompt
review of run reports, direct observation and comparison of
performance standards for drugs, equipment, system
protocols and procedures. We shall be responsible for
participating in quality assurance programs developed by
the department. The quality improvement program shall
meet all standards required in Chapter 64E-2 FAC. Also
referenced under Services To Be Provided
6. We will assists Fire -Rescue administration in
establishing the criteria for level of emergency
Response. (E.g. EMT, Paramedic, equipment,
preventive care programs etc.
7. We will establish criteria for determining patient
destination and transportation needs.
8. We will require education 'and testing to the level of
proficiency approved for the following personnel within
EMS system.
a) EMTs, Paramedics
b) Educational Coordinators
9. We will participate in the. implementation and supervision
of an effective quality improvement program. The medical
director shall have access to all relevant records needed to
accomplish this task. This program is also outlined under
Services to Be Provided.
10. Remove a doctor, clinic, hospital or paramedic
from medical care duties for due cause, using an
appropriate review and appeals mechanism. The
Medical Director has authority to limit the patient care
activities of those who deviate from established
standards or do
I - We will participate in setting/approving hiring
standards for personnel involved in patient care and
evaluation of probationary personnel prior to regular
assignment. We will also meet and evaluate firefighter
recruits quarterly during the probationary period and
provide a final assessment of the individual prior to
regular status.
12. We will advise regarding standards for equipment
used in patient care.
� tl
13. We will participate regularly in scheduled local,
regional, state and national level EMS conferences and
meetings.
14. We will attend quarterly meetings of the EMS
supervisory staff as well as meeting on a monthly basis
with the EMS staff officers.
15. We will regularly attend State EMS Advisory Council
meetings (minimum if two (2) per year) to provide for
the interests of the Tamarac Fire -Rescue Department.
16. We will comply with all aspects of Rule 64E-2, FAC
and other applicable laws and rules governing the
provision of pre -hospital EMS in a fire -rescue based
system.
01
COST PROPOSAL
As referenced in the proposal form the cost of providing Medical
Director services for the term of the contract outlined in the RFP will
be $40,000 per annum payable on a monthly basis at $3,333.33.
fk
PROJECT SCHEDULE
Dr, Ulin, Dr. Nelson or their physician designee will be available 24 hours a
day, 7 days a week to provide continuous medical oversight and to be
available for consultation or to address medical issues. Dr. Ulin will be the
primary physician providing coverage.. In addition we will comply with all
requirements, as well as our additional activities as outlined in the RFP.
16
INSURANCE
If I am selected to continue as Medical Director for Tamarac Fire Rescue I
will agree to, in the performance of my work and services under this
Agreement, comply with all federal, state, and local laws and regulations
now, in effect, or hereinafter enacted during the term of this agreement that
are applicable to me and my corporation with respect to the work and
services as outlined in the RFP.
As Medical Director of Tamarac Fire Rescue I will maintain a general
liability insurance policy for $1,000.000. 1 will also maintain my Allstate
commercial automobile insurance policy for $1,000.000/$3.000.000. 1 am
the sole employee of my corporation at this time and do not use sub-
contractors. If I should take on other employees, I will obtain appropriate
insurance for them. I have malpractice insurance in the amount of
$1,000,000/$3,000,000 for my clinical practice of emergency medicine. This
is provided to me by Sterling Health Care as an independent contractor for
my practice at Florida Medical Center in Lauderdale Lakes, Fl. Each of my
other EMS agencies, including Tamarac provide liability coverage for my
oversight activities as contracted medical director.
116
CORPORATE/MEDICAL LICENSE
AND CERIFICATIONS
18
1P
C,
z
December 23, 1999
!I )I if I , , I l I i I I g, I , I " i ) ; � 4 1
L. Scott Ulin, M.D.
17 I -sou 5222 N.W. I loth Avenue
I "; Ix 17. ;.;2 2 2: 11
%� �% I hk. I I I lt ", Coral Springs, FL 33076
Dear Dr. Ulin:
ill, ow I Mm k-Om k. M.1
The American Board of Emergency Medicine (ABEM) is pleased to inform you that you
have successfully completed the November 7, 1999, written recertification
1 1" Pow P—odc"t
examination. As of this date, you are recertified as a diplomate of the American Board
of Emergency Medicine. A news release is enclosed for submission to the publications
F. Bo( k. NI 1).
t-1,11y,
of your choice.
Ilick 1) linggs. fr.. NIJ),
Ih mh,
The American Board of Emergency Medicine requires recertification after each I 0-year
period. Your certificate will be dated December 23, 1999, and will be valid until
Gallagh'.1"NIA).
GoWlilld, NIA).
December 31, 2009. You must be recertified by December 31, 2009, to retain
diplomate status.
Congratulations and best wishes for continued success.
P�-lvl T Pnws, "I'D
16,61 J. R'011tvill. M I).
NLD.
F.. 11, N1.1)
Sincerely,
Arting Executive Director
Nlikl� Alm Rellihalt, I'll D,
Senior lsm)umle
em7
Vincent J. Maorkovchick, M.D. Gwen!�Iyn4L. Hoffifm D.
President Secretary -Treasurer
VJM/GLH/jdk
Enclosures: Examination Results
Candidate's Keyword Report
General Information for ABEM Diplomates
Question & Answer Sheet
Oe
News Release
A Member Board of
(423)
t IW Anwrican Bi)jjrd of
MkAival Specialties
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L)ivision ot t-orporations
Page I of 2
. ........... . . . ..... . ......
Florida Profit
L. SCOTT ULIN EMERGENCY MEDICAL SERVICES, INC.
.......... ...... ..... .... ........ . .. . ...... ... .11.1 . . . ... . .... .. ....... . .. .. .. . ..... .... ... . . .... . .. ..:: -.- -- -.77:..-.= �_ . ,
PRINCIPAL ADDRESS
1437 NW 9TH STREET
DANIA BEACH FL 33004
Changed 08/16/2005
.... ...... ..' . .... ...... I ....... . ......... ..... .............. I .. .. . . ..... ....... ... - I..., .. . .... .......... ............. ....... . ..... ....... .. 11.1.1 . .. . ... .......... .............................. ................. .......... .. ......... ............................ ....... ....... ... . ..... .
MAILING ADDRESS
1437 NW 9TH STREET
DANIA BEACH FL 33004
Changed 08/16/2005
Document Number
FEI Number
Date Filed
P98000007689
650807366
01/23/1998
State
Status
Effective Date
FL
ACTIVE
NONE
Last Event
Event Date Filed
Event Effective Date
AMENDMENT
08/16/2005
NONE
Re2istered Aizent
L Name & Address
ULIN, L. SCOTT
1437 NW 9TH STREET
DANIA BEACH FL 33004
Name Changed: 0 S/ 17/1999
Address Chanaed: 08/16/2005
r... . .... - 7:..-. .... ... ... ... ...... . .. . .... ................ , 7-7. - ""I
Officer/Director Detail
E- Name & Address
ULIN, L, SCOTT
E
5222 NW I 10 AVE
E-
PST
CORAL SPRINGS FL 33076
11
CERTIFICATION FORMS
19
of Tamar';,w— PUrchasing & Contracts Divh;ion
11111=4 14q #
Not to Exceed Cost.of: $120,000.00 for the three year term
of the contract.
Expenses $120,000.00 for the three year term
of the contract.
SUBMITTED BY:
CompanyName: L.Scott Ulin EmergencyMedical Services Incorparated
Address: 1437 N.W. 9th Street
City: Dania Beach State: FL Zip: 33004
Telephone:- 0 54) 925-3860 FAX: (954) 925-3a63
Email: meddirscott@msn.com
NOTE: To be considered eligible for award, one (1) original copy of this proposal form
must be submitted with the Proposal.
NO BID INDICATION (IF "NO BID" IS OFFERED):
Please indicate reason(s) why a Proposal is not being submitted at this time.
CERTIFICATION
THIS DOCUMENT MUST BE SUBMITTED WITH THE BID
We (1), the undersigned, hereby agree to furnish the item (s)/service(s) described in
the Invitation to Bid. We (1) certify that we(l) have read the entire document, including
the Specifications, Additional Requirements, Supplemental Attachments, Instructions
to Bidders, Terms and Conditions, and any addenda issued. We agree to comply with
all of the requirements of the entire Invitation To Bid.
J 9
City of Tamarac
Indicate which type of organization below:
INDIVIDUAL ❑ PARTNERSHIP ❑
If "Other", Explain:
Authorized Signature
Louis Scott Ulin
Typed/Printed Name
(954) 925-3860
Telephone
' (954) 925-3860
Fax
meddirscott@msn.com
Purchasing & Contracts Division
CORPORATION 0 OTHER ❑
L.Scott Ulin Emergency Medical Services
Company Name Incorporated
1437 N.W. 9th Street
Address
Dania Beach, Florida 33004
City, State, ZIP
65-0807366
Federal Tax ID Number
N/A
Email address for above signer (if any) Contractor's License Number
�r
CERTIFIED RESOLUTION
1, Louis Scott Ulin M.D. — (Name), the duly elected Secretary of
IScott U1 in E.M.S. Inc. (Corporate Title), a corporation organized and existing under the laws of the
State of Florida —, do hereby certify that the following Resolution was
unanimously adopted and passed by a quorum of the Board of Directors of the said corporation at a
meeting held in accordance with law and the by-laws of the said corporation.
"IT IS HEREBY RESOLVED THAT Louis Scott Ulin M.D, (Name)", the duly
elected -_ - - Pre -&I dent _ (Title of Officer) of
L.Scott Ulin E.M.S. Inc. —(Corporate Title) be and is hereby authorized to execute and
submit a Bid and/or Bid Bond, if such bond is required, to the City of Tamarac and such other
instruments in writing as may be necessary on behalf of the said corporation; and that the Bid,
Bid Bond, and other such instruments signed by him/her shall be binding upon the said corporation as
its own acts and deeds. The secretary shall certify the names and signatures of those authorized to act
by the foregoing resolution.
The City of Tamarac shall be fully protected in relying upon such certification of the secretary and shall
be indemnified and saved harmless from any and all claims, demands, expenses, loss or damage
resulting from or growing out of honoring, the signature of any person so certified or for refusing to
honor any signature not so certified.
I further certify that the above resolution is in force and effect and has not been revised, revoked or
rescinded.
I further certify that the following are the name, titles and official signatures of those
persons authorized to act by the foregoing resolution.
NAME
TITLE
Louis Scott Ulin M.D. President
SIGNATURE
Given under my hand and the Seal of the said corporation this 16 th day of Augus t 12005
(SEAL)
NOTE:
By:
President
Secretary
Corporate Title
The above is a suggested form of the type of Corporate Resolution desired. Such form need not be
followed explicitly, but the Certified Resolution submitted must clearly show to the satisfaction of the
City of Tamarac that the person signing the Bid and Bid Bond for the corporation has been properly
empowered by the corporation to do so in its behalf.
27
OFFEROWS QUALIFICATION STATEMENT
The undersigned certifies under oath the truth and correctness of all statements and of
all answers to questions made hereinafter:
SUBMITTED TO: City of Tamarac
Purchasing and Contracts Manager
7525 NW 88 1h Avenue
Tamarac, Florida 33321
Check One
Submitted By: L.Scott Ulin E.M.S. Incorporated- Corporation
Name: Louis Scott Ulin M.D. Partnership
Address: 1437 DI-W--9th Street— El Individual
City, State, Zip Dania Beagh
Telephone No. I _Tlorida 33004 L1 Other
_15 4�---a23-73-8 6 0
Fax No. �925-3863
1. State the true, exact, correct and complete name of the partnership, corporation, trade
or fictitious name under which you do business and the address of the place of
business.
The correct name of the Offeror is:
T t i
--jLj_iD,3M@Xgenqy Medical Services Incorporated
The address of the principal place of business is:
1437 N.W. 9th Street
Dania Beach, Florida 33004
If Offeroris a corporation, answer the following:
a) Date of Incorporation: January_ 23, 1998
b) S tate of Incorporation: Florida—
c) President's name:.Louis Scott Ulin M.D.
d) Vice President's name: Louis Scott Ulin M.D.
e) Secretary's name: _Louis Scott Ulin M.D.
f) Treasurer's name: Louis Scott Ulin M.D
g) Name and address of Resident Agent:_ Louis Scott Ulin M. D.
28
3. if bfferor is an individual or a partnership, answer the following:
h) Date of organization:
i) Name, address and ownership units of all partners:
N/A
State whether general or limited partnership:__.
4. If Offeror is other than an individual, corporation or partnership, describe the
organization and give the name and address of principals:
N /A
5. If Offeror is operating under a fictitious name, submit evidence of compliance with the
Florida Fictitious Name Statute. N/A
6. How many years has your organization been in business under its present business
name? 7 YearS
a) Under what other former names has your organization operated?
None
7. Indicate registration, license numbers or certificate numbers for the businesses or
professions, which are the subject of this Bid. Please attach certificate of competency
and/or state registration.
Florida Medical License
MEQ040245
8.
Haveyou personally inspected the site of the proposed work?
E3 YES F� NO
9. Do you have a complete set of documents, including drawings and addenda?
93 YES F NO
10. Did you attend the Pre -Proposal Conference if any such conference was held?
[:] YES F1 NO
29
11 . Have you ever failed to complete any work awarded to you? If so, state when, where
and why:
No
12. State the names, telephone numbers and last known addresses of three (3) owners,
individuals or representatives of owners with the most knowledge of work which you
have performed and to which you refer (government owners are preferred as
references).
Name Address _-Telephon e
Chief Ed Curran 5600 NW 19th St. Lauderhill (954) 730-2950
Chief Ken Land 100 West Danid Be_a&,-1j_Blvd
(9 -3710
. .5A-) 9 2 4
Chief Rustv Sievers - 2601 West Broward Blvd, (954) 831-8200
13. List the pertinent experience of the key individuals of your organization (continue on
insert sheet, if necessary).
As gutlingd _in
14. State the name of the individual who will have personal supervision of the work:
Louis Scott-Ulin M.D.
15. State the name and address of attorney, if any, for the business of the Offeror:
N /A
16. State the names and addresses of all businesses and/or individuals who own an
interest of more than five percent (5%) of the Offeror's business and indicate the
percentage owned of each such business and/or individual:
-Louis Scott Ulin
1437 N.W. 9th street
Dania Beach, Florida 33004
17. State the names, addresses and the type of business of all firms that are partially or
wholly owned by Offeror:
Louis Scott Ulin M.D.
9th Street
Dania Beach, Florida 330C4
Qj
18. State the name of Surety Company which will be providing the bond, and name and
address of agent:
N/A
19. Bank References:
Bank
Address
Telephone
Bank United 2895 N. Universit Drive. Coral 8prings, Florida
(954) 757-0729
20.Attach a financial statement including Proposer's latest balance sheet and income
statement showing the following items:
b) Current Assets (e.g., cash, joint venture accounts, accounts receivable, notes
receivable, accrued income, deposits, materials, real estate, stocks and
bonds, equipment, furniture and fixtures, inventory and prepaid expenses):
c) Net Fixed Assets
d) Other Assets
e) Current Liabilities (e.g., accounts payabl ' e, notes payable, accrued expenses,
provision for income taxes, advances, accrued salaries, real estate
encumbrances and accrued payroll taxes).
f) Other Liabilities (e.g., capital, capital stock, authorized and outstanding
shares par values, earned surplus, and retained earnings):
21. State the name of the firm preparing the financial statement and date thereof:
Fernandez, Petr&Associates PA
22. Is this financial statement for the identical organization named on page one?
�ES [:1 NO
23. If not, explain the relationship and financial responsibility of the organization whose
financial statement is provided (e.g., parent -subsidiary).
31
The Offeror acknowledges and understands that the information contained in
response to this Qualification Statement shall be relied upon by owner in awarding
the contract and such information is warranted by Offeror to be true. The discovery
of any omission or misstatement that materially affects the Offeror's qualifications to
perform under the contract shall cause the owner to reject the proposal, and if after
the award, to cancel and terminate the award and/or contract.
Signature
ACKNOWLEDGEMENT
OFFEROR'S QUALIFICATION STATEMENT
State of Florida
County of Broward
On this the 16th dayol August 20-25 before me,
the undersigned Notary Public of the State of Florida, personally appeared
Louis Scott Ulin M.D.
(Narne(s) of individual(s) who appeared before notary)
whose name(s) is/are Subscribed to within the instrument, and he/she/they acknowledge
that he/she/they executed it.
WITNESS my hand and official seal
NOTARY PUBLIC
32
y
".o
free IDA
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
-U Personally known to me, or
11 Produced identification:
Florida Driver's License
(Type of Identification Produced)
11 DID take an oath, or
0 DID NOT take an oath
City of ramelrac le-, - Purchasing & Contracts Division
VENDOR DRUG -FREE WORKPLACE
Preference may be given to vendors submitting a certification with their bid/proposal
certifying they have a drug -free workplace in accordance with Section 287.087, Florida
Statutes. This requirement affects all public entities of the State and becomes effective
January 1, 1991. The special condition is as follows:
IDENTICAL TIE BIDS - Preference may be given to businesses with drug -free workplace
programs. Whenever two or more bids that are equal with respect to price, quality, and
service are received by the State or by any political subdivision for the procurement of
commodities or contractual services, a bid received from a business that certifies that it has
implemented a drug -free workplace program shall be given preference in the award process.
Established procedures for processing tie bids will be followed if none of the tied vendors
have a drug -free workplace program. In order to have a drug -free workplace program, a
business shall:
24. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the
workplace and specifying the actions that will be taken against employees for
violations of such prohibition.
25. Inform employees about the dangers of drug abuse in the workplace, the business's
policy of maintaining a drug -free workplace, any available drug counseling,
rehabilitation, and employee assistance programs, and the penalties that may be
imposed upon employees for drug abuse violations.
26. Give each employee engaged in providing the commodities or contractual services
that are under bid a copy of the statement specified in subsection (1).
27. In the statement specified in subsection (1), notify the employees that, as a
condition of working on the commodities or contractual services that are under bid,
the employee will abide by the terms of the statement and will notify the employer of
any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893
or of any controlled substance law of the United States or any state, for a violation
occurring in the workplace no later that five (5) days after each conviction.
28. Impose a section on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's
community, by any employee who is so convicted.
29. Make a good faith effort to continue to maintain a drug -free workplace through
implementation of this section. As the person authorized to sign the statement, I
certify that this form complies fully with the above requirements.
L.Scott Ulin Emergency Medical Services, Inc.
Authorized Signature Company Name
33
& Tamarac
Stateof Florida
County of Broward
tPLUG11c.1,510g & CQ17trRCtS DiVlSiO17
NON -COLLUSIVE AFFIDAVIT
)ss.
Louis Scott Ulin M.D.
deposes and says that:
being first duly sworn,
30. He/she is the President , (Owner, Partner, Officer,
Representative or Agent) of L. Scott Ulin E.M.S. Inc. the Offeror
that has submitted the attached Proposal;
31 . He/she is fully informed respecting the preparation and contents of the attached
Proposal and of all pertinent circumstances respecting such Proposal;
32. Such Proposal is genuine and is not a collusive or sham Proposal;
33. Neither the said Offeror nor any of its officers, partners, owners, agents,
representatives, employees or parties in interest, including this affiant, have in any
way colluded, conspired, connived or agreed, directly or indirectly, with any other
Offeror, firm, or person to submit a collusive or sham Proposal in connection with the
Work for which the attached Proposal has been submitted; or to refrain from bidding in
connection with such Work; or have in any manner, directly or indirectly, sought by
agreement or collusion, or communication, or conference with any Offeror, firm, or
person to fix the price or prices in the attached Proposal or of any other Offeror, or to
fix any overhead, profit, or cost elements of the Proposal price or the Proposal price of
any other Offeror, or to secure through any collusion, conspiracy, connivance, or
unlawful agreement any advantage against (Recipient), or any person interested in
the proposed Work;
34. The price or prices quoted in the attached Proposal are fair and proper and are not
tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of
the Offeror or any other of its agents, representatives, owners, employees or parties in
interest, including this afflant.
Signed, sealed and dejlivered in the presence of:
BY
Witne
Louis Scott Ulin M.D.
Witne V Printed Name
President
Title
34
ACKNOWLEDGMENT
NON -COLLUSIVE AFFIDAVIT
State of Florida
County of _Broward
On this the j±Lhday olAugust _,2005 before me, the undersigned Notary Public
of the State of Florida, personally appeared
Louis Scott Ulin M.D. and
(Name(s) of individual(s) who appeared before notary)
whose name(s) is/are Subscribed to within the instr d h RMANIA JR.
acknowledge that he/she/they execut I ed it. Notary PLIkft - lkft o Florida
Gpw�nvw 4U. zuu/
C4110MN600n 0 M262875
WITNESS my hand
B6ncWd1VNakndWuryAmn.
and official seal.
0e,
NOTARY PUBLIC,. STATEE�OF FLORIDA
NOTARY PUBLIC
SEAL OF OFFICE:
Gilbert Sanabria Jr.
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
In Personally known to me, or
0 Produced identification:
. (Type of Identification Produced)
11 DID take an oath, or 11 DID NOT take an oath
35
ATTACHMENT: CURRICULUM
VITAS
20
i
CURRICULUM VITAE
LOUIS SCOTT ULIN, M.D., F. A. C. E. P.
PHONE (954) 925-3863 FAX (954) 925-3860
* E-MAILMEDDIRSCOII@MSN.COM
1437 N.W. 91h Street * DANIA BEACH, FL 33004
PERSONAL
Date of Birth: April 15, 1948
Place of Birth: Hamilton County, Tennessee
ACADEMIC DEGREES
1970 University of Tennessee B.A., Chattanooga, TN
Combined Sciences.
1973 U,niversity of Tennessee School of Medicine Memphis, TN
Doctor of Medicine
Florida - ME0040245
rNTERNSHIP
1974-1975: St. Mary's Hospital and Medical Center, San Francisco, CA
Rotating'
RESIDENCY TRAINING
1976-1977 Washington University School of Medicine St. Louis, MO
Emergency Medicine
1977-1'978 The Medical College of Pennsylvania and Hospital
Emergency Medicine Philadelphia, P A
BOARD CERTIFICATION
1980 Diplomat, American Board of Emergency Medicine
1989 Recertified
1999 Recertified
FELLOWSHIP
1981 American College of Emergency Physicians
1992 Reappointed
Louis Scott Ulin, M.D., F.A.C.E.P. Curriculum Vitae 2
SOCIETY MEMBERSHIPS
National Association of EMS Physicians
Florida Association of EMS Medical Directors
Florida College of Emergency Physicians
American College of Emergency Physicians
Broward County Medical Association
ACADEMIC APPOINTMENTS
1985-1991 University of Miami School of Medicine Miami, FL
Clinical Instructor in Medicine
1981-1982 Michigan State University College of Medicine
Assistant Professor of Medicine, Emergency Medicine
East Lansing, MI
1981-1982 Mott Community College Flint, MI
Instructor, Department of Nursing and Allied Health
1978-1979 TheM.edical College of Pennsylvania Philadelphia, PA
Clinical Assistant Professor in Emergency Medicine
1978-1979 The Medical College of Pennsylvania Philadelphia, P A
Instructor in Emergency Medicine
HOSPITAL APPOINTMENTS
1996-present Florida Medical Center Lauderdale Lakes, FL
Active Staff, Department of Emergency Medicine
1995-1996 Northwest Medical Center
Margate, FL
Attending, Department of Emergency Medicine
1988-1995 Memorial Hospital of Hollywood
Hollywood, FL
Attending, Department of Emergency Medicine
1984-1987 Parkway Regional Medical Center, North Miami
Beach, FL
Attending, Department of Medicine, Emergency Medicine
1983 -1986 Plantation General Hospital
Plantation, FL
Associate Staff, Department of Emergency Medicine
1982 Broward General Medical Center Ft.
Lauderdale, FL
Chairman, Department of Emergency Medicine
1982 Saginaw General Hos ital
p
Attending Physician, Emergency Department
Saginaw, MI
Louis Scott Win, M.D., F.A.C.E.P. Curriculum Vitae 3
1981-1982 Hurley Medical Center Flint, MI
Director of Emergency Medical Education and Emergency
Medical Services
1978-1991 The Medical College of Pennsylvania and Hospital
Active Staff Philadelphia, P A
1978-1981 Frankford Hospital
Associate in Emergency Medicine Philadelphia, P A
ADMINISTRATIVE POSITIONS
1998-present Medical Director, Lauderdale Lakes Fire Rescue
Lauderdale Lakes, FL
1998-present Medical Director, Tamarac Fire Rescue Tamarac, FL
1995-present Medical Director, Lauderhill Fire Rescue Lauderhill, FL
1988-present Medical Director, Dania Fire Rescue Dania,FL
1999-prcsent Medical Director, American Ambulance Pembroke Park, Fl
1999-2004 Medical Director, Lauderdale Lakes Fire Rescue
Lauderdale Lakes, FL
1989-1992 Metropolitan Dade County Fire Deparlment
Assistant Medical Director (Haz-Mat) Miami, FL
1988-1992 Medical Director, Sunrise Fire Rescue
Sunrise, FL
1987-1990 President, Emergency Medical Services Unlimited
Coral Springs, FL
1986-1987 First AeroMedical Care Corporation
Chief Medical Director Ft. Lauderdale, FL
1984-1987 Professionals Affiliated for Continuing Education, Inc.
Vice President and Medical Director Plantation, FL
1982 Broward Community College Ft. Lauderdale, FL
Medical Director, Emergency Medical Technology Program
1981-1982 Mott County College
Medical Director, Paramedic Training Program
Flint, MI
Louis Scott Ulin, M.D., F.A.C.E.P.
ADMINISTRATIVE APPOINTMENTS
CurriCUILIM Vitae 4
2002-present Member, Broward County Regional EMS Advisory Council
2002- present Broward County Medical Association
Co -Chair, EMS Research Subcommittee
2000-present BrowaTd County Medical Association
Member, EMS Committee
2000-present Broward County Trauma Agency
Member, Q/A Committee
2000-present Broward County Fire Chiefs Association
Member, EMS Subcommittee
Broward County, FL
1989-1992 University of Miami School of Medicine Miami, FL
Governing Board, Medical Training and Simulation Laboratory
1988-1992 Member of Dade County Fire Offi&rs Association,
Hazardous Materials Committee
1983-1992 American College of Emergency Physicians Orlando, FL
Member, EMS/Trauma/Disaster Committee, Florida Chapter
1986-1991 American College of Emergency Physicians Orlando, FL
Member, Education Committee, Florida Chapter
1988-1990 President, Florida Association of EMS Medical Directors
Orlando, FL
1985-1990 American Trauma Society
Member, Board of Directors
Baltimore, MD
1987-1988 Basic Trauma Life Support Training Program Orlando, FL
Medical Director, State of Florida
1987 Vice President, Florida Association of EMS Medical Directors
Orlando, FL
1986-1987 Member, State of Florida EMS Advisory Council Five -Year
Plan Subcommittees on Training and Education and EMS
Medical Direction
1985 Member, State of Florida EMS Advisory Council
Subcommittee on Trauma and Air Ambulance
1981-1982 American College of Emergency Physicians,
Michigan Chapter East Lansing, MI
. Member, Board of Directors Chairman, ACLS Committee
. Member, Disaster Committee Member, Education Committee
Louis Scott Ulin, M.D-, FA-C-E.P.
Curriculum Vitae 5
1981-1982 Region V EMS Council of Michigan
. Critical Care Consultant in Toxicology
1981-1982 Deputy Medical Examiner
1979-1980 Philadelphia County Medical Society
. Member, Emergency Medical Services Committee
1979-1980 American College of Emergency Physicians,
Pennsylvania Chapter
• Member, Continuing Education Committee,
• Member, Nominating Committee
RELA TED MEDICAL ACTIVTIES
Flint, MI
Genesee County, MI
1982 - Present instructor, ACLS, American Heart Association
2004 - Provider PALS
2004 - Provider BTLS
2004 - Provider BDLS, American Medical Association
1981 - 1989 Provider, ATLS, American College of Surgeons
1987-1990 National Faculty, Basic Trauma Life Support Int'l., Inc.
Montgomery, AL
1989 (July) Program Chairman, ClinCon'89
The 1989 Clinical Conference of Pre -Hospital Emergency
Care Hyatt Orlando Orlando, FL
1986 (March) Conference Co -Director
"Trauma'86, Expanding Concepts", Diplomat Hotel and
Resort Hollywood, FL
1984 (Feb.) Conference CO -Director
"Trauma'85, A Change Begins", Hilton Inverrary Hotel
Ft. Lauderdale, FL
1983 (Aug.) Course Director
"Summertime Blues" A Continuing Education Seminar for
Nurses and Paramedics, PGA Sheraton
Palm Beach Gardens, FL
1981-1982 Affiliate Faculty, Base Station Physician Symposium
American College of Emergency Physicians
I
Louis Scott Ulin, M.D., F.A.C.E.P.
Curriculum Vitae 6
1980 Affi-liate Faculty, Advanced Cardiac Life Support
Pennsylvania Chapter
PRESENTATIONS
"Ethics in EMS and Fire -Rescue" Broward
County Fire Chiefs Association First There -
First Care 4 1h Annual Conference, Broward
Community College
May 2001 Ft. Lauderdale, FL
"Medical Aspects of Hazardous Material Incidents and Health Surveillance"
Hazardous Material Committee
Workshop: International Association of Fire Chiefs, 1991 Conference
September 22,1991 Toronto, Canada
"Medical Management of Hazardous Material Incidents"
ClinCon'91; Hyatt Orlando
July 19, 1991 Orlando, FL
"Toxicity Hazard to the Fire Investigator"
13 th Annual Fire and Arson Investigation School; Palm Beach Hilton Hotel -
May 19,1991 West Palm Beach, FL
"EMS Hazardous Material Response"
International Association of Firefighters Conference on EMS and the Fire Service;
Doral Country Club
May 30,1991 Miami, FL
"Fire Scene Safety, Hazardous Materials Considerations"
1990 Florida Arson Seminar; Howard Johnson Hotel Orlando, FL
September 19, 1990
. Concerns for Management of the Exposed or Contaminated Patient
. Medical Management of Patients Exposed to Hazardous Materials
Miami Airport Hilton
-7, 1990 Miami, FL
February 6
Louis scott Ulin , M-D-, F.A.C.E.P. Curriculum Vitae 7
"Hazardous Material Incidents, Essentials for Pre -Hospital Management' A pre
conference seminar, ClinCon'89 and ClinCon'90; Hyatt Resort
July 13, 1989 Orlando, FL
July 12, 1990
The Emergency Physician's Role in Trauma Care
Trauma Symposium 1989: "The Way We Do It_" Sheraton Bat Harbor
March 30-Aprill, 1989 Bat Harbor, FL
moderator, "Advances in Resuscitation" Symposia -By -the -Sea
Florida Chapter of the American College of Emergency Physicians
Don Cesar Resort
August 20, 1998 St. Pet . ersburg, FL
"Emergency Medical Treatment of Hazardous Material Incidents"
A pre -conference workshop, ClinCon '88; Hyatt Resort,
Florida Chapter of the American College of Emergency Physicians
July 14,1988 Orlando, FL
"Management of Chest Trauma" Invasive
Procedures in EMS Symposia Medical
Seminars of America; Hilton Hotel June 24,
1988
"Chest Trauma and Central Venous Access" Invasive
Procedures in EMS Symposia; Harley Hotel January
28,1988
"Toxicology of Smoke and Fire Scene Safety"
Florida Arson Seminar; Grosvenor Resort
September 25, 1987
Hollywood, FL
Orlando,FL
Lake Buena Vista,. FL
"Emergency Medical Treatment of Hazardous Material Exposures" ClinCon 1987;
Hyatt Resort Orlando, FL
Jwy 9,1987
"Emergency Medical Treatment of Hazardous Material Accidents" ICU/ER
Monthly Conference; Cedars of Lebanon Medical Center Miami, FL
March 9, 1987
"Scene Assessment, Trauma Management and Psychological Considerations"
Violence in EMS Seminar, Palm Beach County Fire Rescue; Airport Hilton
March 19, 1987 West Palm Beach, FL
Louis Stott Ulin, M.D., F.A.C-E.P
Curriculum Vitae 9
"Hazardous Incidents - A Deadly Risk for Trauma"
Trauma'85: A Change Begins; The Hilton Inverrary Conference Center
January 31, 1985 Lauderhill, FL
"Fire Scene Investigation Safety" 1984 Florida
Arson Seminar; Dutch Resort Hotel September
27, 1984 Orlando, FL
"Emergency Medical Treatment of Hazardous Materials and Toxic Gas Exposure"
1984 International Disaster Control School; Ponce de Leon Lodge
June 14, 1984 St. Augustine, FL
"Pre -Hospital, ER and Immediate ICU Care of the Multiple Trauma Victim"
American Association of Critical Care Nurses, Broward County Chapter
Pier 66 Hotel
April 26, 1984 Ft. Lauderdale, FL
"Rational Use of, and Controversies in, ACLS Pharmacology"
ICU/ER Conference; Cedars Medical Center
December 11, 1983 Miami, FL
"Emergency Medical Management of Hazardous Material Accidents and
Exposures"
Third Annual Emergency Update; North Ridge Hospital
December 2, 1983 Oakland Park, FL
"Rational Use of, and Controversies in, ACLS Pharmacotherapeutics" Fourth
Annual Acute Care Multi -Disciplinary Seminar
American Heart Association, Broward County Chapter
March 13, 1983 Ft. Lauderdale, FL
"Hazardous Materials - Emergency Medical Treatment"
Respiratory Emergencies Symposium
Broward County Emergency Medical Services
February 23, 1983 Ft. Lauderdale, FL
"Pre -Hospital Assessment of Respiratory Emergencies"
Respiratory Emergencies Symposium
Broward County Emergency Medical Services
February 9, 1983 Ft. Lauderdale, FL
"Chlorine Leak in a High Density Area" ,
Hazardous Materials Emergency Medical Treatment Symposium
Michigan State University
January 22, 1982 East Lansing, MI
Louis Scott Uhn, M.D., F.A.C.E.P.
Cufficulum Vitae 10
Chemical Decontamination Workshop
Hazardous Materials Emergency Medical Treatment Symposium
Michigan State University
January 20-21, 1982 East Lansing, MI
Moderator, "Environmental Disasters and Medical Response"
Panel Discussion
Hazardous Materials Emergency Medical Treatment Symposium
Michigan State University
January 21-22, 1982 East Lansing, MI
"Initial Patient Assessment and the Value of Vital Sign Monitoring"
Region V EMS Council Continuing Education Program
February 5, 1981 Flint, MI
"General Poison Management and the Rational Use of Antidotes" American
College of Emergency Physicians Annual Scientific Assembly, Pennsylvania
Chapter
June 1980
Philadelphia, P A
"Radiation Exposure to Emergency Department Staff from Portable X-Ray
Studies"
Annual Meeting of University Association for Emergency Medicine
April 1980 Tucson, AZ
I all .94 toy.`% I [INK
EMS RESPONSE TO HAZARDOUS MATERIALS INCIDENTS
Stutz and Win GDS Communications
Miramar, FL 1993
HAZARDOUS MATERIALS INJURIES
A HANDBOOK FOR PRE -HOSPITAL CARE
Third Edition, Stutz and Ulin
Bradford Communications Corporation
Beltsville, MD 1992
HAZARDOUS MATERIALS AND TOXIC GAS EXPOSURES"
'ENVIRONMENTAL EMERGENCIES
W.B. Saunders Co.
Philadelphia, P A 1985
TOXIC GA ES AND CHEMICALS
EMERGENCY MEDICINE: A COMPREHENSIVE STUDY GUIDE
McGraw-Hill Book Co.
New York, NY 1984
N
Louis Scott Ulin, M.D., F.A.C.E.P. Curriculum Vitae I I
I
"ACUTE EXPOSURE TO HAZARDOUS MATERIALS"
CLINICAL APPROACH TO POISON AND DRUG OVERDOSE
W.B. Saunders Co.
Philadelphia, P A 1983
"CARDIOVASCULAR EMERGENCIES"
MEDICAL EMERGENCIES IN DENTAL PRACTICE
Quintessence Publishers
Chicago, IL 1981
"IATROGENIC ACUTE NASAL OBSTRUCTION IN AN OBLIGATE NOSE BREATHER."
JAMA, Vol. 243 (16). April 25, 1980. Ulin, L.S., Bartlett, G.L.
"CAUTIONARY TALE OF INFANTS AND NOSE DROPS."
EMERGENCY MEDICINE, Vol. 12, no. 15. September 15, 1980. Ulin, L.S., Barlett, G.L.
1E ki.
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PERSONAL
Business Address:
Medical Direction Consultants, Inc.
934 North University Drive #228
Coral Springs, FL 33071 USA
Email: JNelson197@aol.com
Digital Pager (888) 338-3832
Office/ Voice -mail (954) 229-1457
Office Fax (954) 212-3727
Cellular (954) 553-1066
EDUCATION
Medical: Des Moines University
(University of Osteopathic Medicine and Health Sciences)
Des Moines, Iowa
Doctor of Osteopathic Medicine Degree
Conferred June 1, 1984
College: Nova Southeastern University
School of Business and Entrepreneurship
Ft. Lauderdale, Florida
Master of Science in Medical Business Management
(Honors) Conferred July 27, 1997
Florida Southern College,
Lakeland, Florida
Bachelor of Science (Biology) - May 1979
Polk Community College,
Winter Haven, Florida
Paramedic Certification - 1976
Emergency Medical Technician Certification - 1973
Associate of Arts (General Studies) - December 1973
High School: Kathleen Senior High,
Lakeland; Florida
Honors Graduate — 1972
J.0 E AL A N..:N.E L SO N.V.
co E F
AC E.P.-
POST-GRADUATE EDUCATION
Certificate of Added Qualification in Emergency Medical Services
American Osteopathic Board of Emergency Medicine
February 1, 1996- Present
Board Certified, American Osteopathic Board of Emergency
Medicine December 1, 1993 - Present
EMS Medical Direction Fellowship
Emergency Medical Services Foundation
Pinellas County, Florida
November 1, 1989 - October 31, 1990
Rotating Internship, Metropolitan General Hospital
Pinellas Park, Florida
July 1, 1984 - June 30, 1985
PRESENT MAJOR ACTIVITIES
President
Medical Direction Consultants, Inc.
Coral Springs, FL
Incorporated October 2000
Attending Physician
Department of Emergency Medicine
Northside Hospital and Heart Institute
St. Petersburg, FL
December 2001 - present
Group: EmCare Emergency Physician Group
Medical Director
American Medical Response
South Florida/West Florida (Hillsborough) Divisions
November 1, 1992- Present
Medical Director
Florida Department of Health, Bureau of Emergency Medical Services
4052 Bald Cypress Way, Bin C-18
Tallahassee, Florida 32399-1738
November 1, 2004-Present
Medical Community Liaison
Barry University Physician Assistant Program Extension at
St. Petersburg College
St. Petersburg, FIL
October 2004 - present
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TEACHING ACTIVITIES
Medical Director
Emergency Medical Services Program
Florida Keys Community College
Key West, FL
January, 2001- Present
Medical Director
Emergency Medical Services Program
Fred D. Leary Technical Center
Tampa, FL
January, 2000- Present
Adjunct Professor, Emergency Medical Services
George Washington University EMS Program
Washington, DC
October 2002-present
Medical Director
Emergency Medical Services Program
City College, Ft. Lauderdale, FL
February 16, 1999- Present
Assistant Professo.�, Emergency Medicine
Division of Family Medicine, Nova Southeastern University
College of Osteopathic Medicine, Davie, Florida
March 15, 1997-2004
Professor, Emergency Medical Services
American College of Pre -Hospital Medicine
Navarre,. Florida
1997-2002
Medical Director, ACLS Training Center
Nursing Unlimited, Inc., North Miami Beach, Florida
January 1, 1995- December 31, 1998
Medical Director'
Emergency Medical Technology Program
St. Petersburg Junior College, St. Petersburg, Florida
January 1, 1989 - December 31, 1991
August 1, 1999- Present
Basic Trauma Life Support (BTLS) State Affiliate Faculty
BTLS of Florida
Orlando, FL
1988- Present
Tampa General Hospital Center for Emergency Medical Education,
Tampa, FL
Supervision/ Training of residents and medical students
University of South Florida College of Medicine
October 1, 1987 - April 2003
10 ALA NELSON,
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American Heart Association Advanced Cardiac Life Support Affiliate
... ..........
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t,1P-::`F A E
WORK EXPERIENCE- PHYSICIAN
Attending Physician
Department of Emergency Medicine
Broward General Medical Center/ Trauma Center
Coral Springs Medical Center
January, 1995- 2003
Group: PhyAmerica Emergency Physician Group
Attending Physician- Emergency Department
Parkway Regional Hospital
North Miami Beach, Florida. March, 1995- January, 1996
Group: Sheridan Healthcare
Attending Physician- Emergency Department
University Community Hospital
Tamarac, Florida. January 1995- August, 1997
Group: Sheridan Healthcare
Attending Physician -Emergency Department
Walker Memorial Hospital
Avon Park, Florida. October 1994 - February 1995
Group: J J &R, Inc.
Attending Physician- Emergency Department
Spring Hill Regional Hospital
Spring Hill, Florida. November 1991 - December 1992
Attending Physician
Adult Emergency Care Center/ Trauma Center
Tampa General Hospital, Tampa, Florida
October 1987 — April 2003
Group: TEAM, Inc
Attending Physician- Emergency Department
Carrollwood Community Hospital,
Tampa, Florida. October 1987 - January 1989
Private Practice, Family and Geriatric Medicine
St. Petersburg, FL
Affiliated with Metropolitan General Hospital
Pinellas Park, Florida
July 1985- October 1987
Deputy Director- Emergency Department
Metropolitan General Hospital
Pinellas Park, Florida. July 1985 — December 1986
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WORK -EXPERIENCE- PREHOSPITAL
Quality Management Officer, Pinellas County (Sunstar)
November 1, 1992- September 30, 2004
Medical Director
Town of Davie, Florida, Fire Rescue
October 1, 1996- September 30, 2004
Medical Director
City of Wilton Manors, Florida, Fire Rescue
October 1, 1996- October 31, 2000
Medical Director
ProCare Ambulance
Sanford, FIL
May, 1999- July, 1999
Mercy Hospital Medical Center, Des Moines, IA
Pre -hospital Advanced Care Quality Assurance Auditor
EMS -Paramedic Instructor, 1981 -,1983
Polk Community College, Winter Haven, Florida
Paramedic Instructor, 1978 - 1980
Polk County Emergency Medical Services, Polk County, Florida
EMT -Paramedic, 1973 - 1978. Supervisor, 1978 - 1979
.. .... ....
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WORK EXPERIENCE -MEDICAL MANAGEMENT AND TRAINING
CONSUL TANT
Monroe County Fire Rescue
Marathon, FL
Training
November 2002
Reedy Creek Fire Protection District
Orange County, FL
Training and QA
December 2001
Hernando Healthcare
Brooksville, FIL
Hospital Management/EMS Issues
August 2001- November 2001
Revivant Corporation
Sunnyvale, CA
Medical product development consulting
November 2000-January 2001
Ouji Hospital
Ouji, Japan
Emergency Medical Training for Physicians, Nurses and Paramedics
October, 2000
Laidlaw Corporate Compliance Department
Arlington, TX
Medicare audit appeal for ambulance billing
1999-Present
Hospital Fernandez
Department of Emergency and Trauma Medicine
Buenos Aires, Argentina
Emergency Medical Training for Physicians and Paramedics
September 1999
Fisherman's Hospital
Marathon, Florida
COBRA/EMTALA Compliance Audit
February 12, 1999
Higman Health Care Consultants
St. Petersburg, FL
Hospital consulting projects in Maine, Virginia, Arizona, North Carolina
MoviMed Ambulance Service
Santo Domingo, Dominican Republic
Emergency Medical Training and EMS System Design
1997,1999
116M Vit Page 7
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MEMBERSHIPS AND APPOINTMENTS
Broward County Trauma Agency QA Committee
Ft. Lauderdale, FL
May, 2003-Present
Immediate Past Chair, Florida -Puerto Rico Region
Emergency Cardiac Care Committee
American Heart Association
October, 2001- June, 2003
Broward County Fire Chief/Medical Director Committee
Ft. Lauderdale, FL
April 2003-Present
Tampa Bay Regional Cardiac/Stroke Care Committee, American Heart
Association
2002-Present
Florida Department of Health State Trauma System Plan Implementation
Committee
2002-present
Strategic Planning/Total Quality Management National Senior
Management Committee
American Medical Response
Aurora, CO
October 2002-Present
Florida Department of Health Task Force on EMS
Chairman, Ambulance Diversion Subcommittee
1999-2000
Planning Chairman, "EMS Summit: Knowledge Management in EMS"
Florida Emergency Medicine Foundation/ Sunstar
Sheraton Sand Key, Clearwater, FL
September 2002
Planning Chairman, "EMS Summit: Knowledge Management in EMS"
Florida Emergency Medicine Foundation/ Sunstar
Sheraton Sand Key, Clearwater, FL
September 2001
Mobile Health Care National Medical Advisory Board
American Medical Response
Aurora, CO
2001 -present
Sunstar Quality Council
Pinellas County EMS
Largo, FL
January 2001- Present
Basic Trauma Life Support International
Global Development Committee
October 2000- Present
... . .. . ....
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Planning Chairman, "EMS Summit: Knowledge Management in EMS"
Florida Emergency Medicine Foundation/ Sunstar
Sheraton Sand Key, Clearwater, FL
September 28-29, 2000
Planning Chairman, "EMS Summit: Data Management for the Next
Century"
Florida Emergency Medicine Foundation/ Sunstar
Radisson Suite Resort on Sand Key, Clearwater, FL
September 24-25, 1999
Accreditation Site Reviewer
Committee on Accreditation of Ambulance Services
1998-Present
Advisory Committee
University of Miami College of Medicine
EMS Training Lab
1998-Present
Chairman, Ft. Lauderdale Stroke Committee, American Heart
Association, Florida Affiliate, Broward Office, 1998
Broward County Medical Association EMS Committee
1998-Present
American College of Physician Executives, 1997-Present
Accreditation Site Reviewer
Committee on Accreditation of EMT -Paramedic Programs, 1996-present
Member, Board of Directors, Florida College of Emergency
Physicians. 1995 - 2001
Member, Board of Directors, Florida Emergency Medicine Foundation,
1995 - Present
Hillsborough County Trauma Agency QA Committee
1995-Present
Member, Broward County EMS Advisory Council
Medical Issues Subcommittee 1995 - Present
Florida Association of EMS Medical Directors
President 1995 -1998
-1995
Vice- President 1994
1997Editorial
Editorial Board, Responder Magazine, 1994
Board and author, Rescue -EMS Magazine,
1993-1995
Member, Monroe County Upper Florida Keys
Trauma Agency Planning Council 1993 — 1996
Contributing author, Physician's Guide to Florida's EMS
1993,1997
in
5 oft 'Vit Pade 9:
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Palm Beach County EMS Medical Director's Association
1992 - Present
Association Representative to the Palm Beach County EMS Advisory
Council 1993 - 1994
Chairman, Florida College of Emergency Physicians
Education Committee. 1992 - 1998
Medical Director
Basic Trauma Life Support of Florida 1989 - Present
Florida College of Emergency Physicians
EMS[Trauma Committee 1989 - 1999
Florida Emergency'Medicine Foundation
ClinCon Planning Committee
Member 1989 - 1990, 1992 - 1999; Chairman, ClinCon '91
Chairman, ACLS Committee, Hill sborough Chapter, AHA,
1989-1990
Pinellas County EMS Medical Control Board, 1988 - 1989
National Association of EMS Physicians
1988 - Present
EMS Fellowship Committee, 1996-2002
Managed Care Committee 1998-2003
Editorial Board, The Journal of Pre -Hospital Medicine,
(Currently Pre -Hospital and Disaster Medicine) 1987 - 1989
Judge, ALS Contest, ClinCon
1987 - Present; Chief Judge, 1991
CPR-ECC Committee, Suncoast Chapter, AHA, 1986 — 1989
Member, Board of Directors, Tampa Bay EMS Foundation,
1986-1988
American College of Emergency Physicians
1985 — Present
Fellow of the American College of Emergency Physicians-1 999-Present
American College of Osteopathic Emergency Physicians
1985 - Present
Fellow of the American College of Osteopathic Emergency Physicians-
1999- Present
Member, Board of Directors 2004-present
American Osteopathic Association
1979 - Present
. . ..... . ... ..
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HONORS AND AWARDS
American College of Osteopathic Emergency Physicians
2003 Excellence in EMS Award
Basic Trauma Life Support International
John E. Campbell BTLS Medical Director of the Year 2000
Dominican Society for Prehospital Medicine
Dominican Republic
1999 Award for Outstanding Contribution to Prehospital Care
Florida College of Emergency Physicians
Member of the Year, 1999
Sigma Beta Delta
National Honor Society in Business, Management, and Administration;
Inducted July 26, 1997
PUBLICATIONS AND LECTURES
"Medical Legal Issues in EMS"
Town of Davie, Florida, Fire Rescue
June 5, 2003
"Trauma Care in Florida" Panel Discussion
Hillsborough County Trauma Symposium
University of Tampa
Tampa, FL
May 16, 2003
"System Design, EMS Communications, EMS Vehicles and Equipment"
An Overview of Emergency Medical Services
American College of Osteopathic Emergency Physicians
Scottsdale, AZ
April2003
"Total Quality Management in Strategic Planning"
Town of Davie, Florida, Fire Rescue Management Retreat
February 7, 2003
"Total Quality Management in Strategic Planning"
American Medical Response Senior Management Staff
Miami, FL
February 11, April 17, May 15, 2003
"Gynecologic Emergencies"
Northside Hospital and Heart Institute
Medical Education Program
Saint Petersburg, FL
January 28, 2003
arnpul Yitd,.: Pa
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"An Overview of Emergency Medical Services"
Northside Hospital and Heart Institute
Medical Education Program
Saint Petersburg, FL
October, 2002
"System Design, EMS Communications, EMS Vehicles and Equipment"
An Overview of Emergency Medical Services
American College of Osteopathic Emergency Physicians
Asheville, NC
August 2001
"Layperson Retention of Skills after a Public Access Defibrillation
Program"
Leduc TJ, Nelson JA
Poster Presentation
National Association of Emergency Medical Services Physicians 1998
Annual Meeting
"An ACLS laboratory rotation for undergraduate medical students"
Dyche WJ, Walsh JH, Nelson JA
Ann Emerg Med 1983 Apr; 12(4):208-11
"BTLS Advanced Provider"
Hospital Fernandez
Buenos Aires, Argentina
August27,1999
"What Do You Want to Be When You Grow up? Strategic Planning for
Your Career"
ClinCon'99
Orlando, FL
July 10, 1999
"COBRAIEMTALA: An Overview"
Fisherman's Hospital Medical Staff Meeting
Marathon, FL
June 16, 1999
"Trauma Scene Choreography"
Hillsborough County Trauma Symposium
Hillsborough Community College
Tampa, FL
June 10, 1999
"EMS System Design"
Dominican Society for Prehospital Medicine Conference
Santo Domingo, Dominican Republic
June 4, 1999
"Emergency Medical Services in the Town of Davie"
Davie Town Council Meeting
February, 1999
"An Overview of Emergency Medical Services"
Mount Sinai /Nova Southeastern University
o'17
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. . . . ... ... ....... . .. .
NE L Sb:N
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s PAGOEP FACEP
Emergency Medicine Residency Program, Miami, FL
January 6, 1999
"Medical Direction, Administration and the Separation of Power: A History
Lesson"
Rescue -EMS Magazine
March -April, 1998
"Total Quality Management"
American Medical Response Senior Management Staff
Miami, FL
January 29, 1998
"System Design"
An Overview of Emergency Medical Services
American College of Osteopathic Emergency Physicians
Chicago O'Hare Marriott, Chicago, Illinois
January 6, 1998
"Footsteps in EMS"
EMED'97 Conference
Polk Community College
Winter Haven, FIL
September, 1997
"EMS System Design - a Primer"
Dominican Society for Prehospital Medicine EMS System Symposium
Santo Domingo, Dominican Republic August 1, 1997
"Anaphylaxis"
"Obstetric and Gynecologic Emergency Care"
Dominican Society for Prehospital Medicine Conference
Santo Domingo, Dominican Republic
July 31, 1997
"Gynecologic Emergencies"
Nova Southeastern University Physician Assistant Program
NSU Health Sciences Center
Davie, FL
May 9, 1997
"On -Line Medical Control"
Medical Issues Committee
Broward County EMS Advisory Council
Ft. Lauderdale, FIL
April 22, 1997
"System Design"
An Overview of Emergency Medical Services
American College of Osteopathic Emergency Physicians
Chicago O'Hare Marriott, Chicago, Illinois
January 9, 1997
Currioulurn Vita Page_13
'-dN E LfS 0 N
FA �`E
"Anaphylaxis"
"Endocrine Emergencies"
Nova Southeastern University Physician Assistant Program
NSU Health Sciences Center
Davie, FL
May 12, 1996
Co -Author
"Critical Care Transport Paramedic Curriculum"
American Medical Response
Ft. Lauderdale, FL
October 1994
77-.
. ... . .. .. .. ...
2. . .. ....
clif 10
066
City of Tamarac
AGREEMENT
1:14 W1144 1a C011483k M&*1;Kf_XirJ
AND
L. SCOTT ULIN EMERGENCY MEDICAL SERVICES, INC.
& Contracts Division
THIS AGREEMENT is made and entered into this IL day of Q&Dbel
20_C6.by and between the City of Tamarac, a municipal corporation with principal offices
located at 7525 N.W. 88th Ave., Tamarac, FL 33321 (the "City") and L. Scott Ulin
Emergency Medical Services Inc., a Florida corporation with principal offices located at
1437 NW 91h Street, Dania Beach, FL 33004 (the "Consultant") to provide for services as
Medical Director for the City of Tamarac's Fire Rescue Department.
Now therefore, in consideration of the mutual covenants hereinafter set forth, the
City and Consultant agree as follows:
1) The Contract Documents
The contract documents shall consist of this Agreement, RFP Document No. 05-
17R, including all conditions therein, (including any General Terms and Conditions,
Supplementary Conditions, Statement of Work or any other provisions contained within the
document), any and all addenda, Proposal executed and submitted by the Consultant,
specifications, bond(s), (if applicable), and insurance certificate(s), the City Resolution
awarding the project, and all modifications issued after execution of this Agreement. These
documents form the Agreement, and all are as fully a part of the Agreement as if attached
to this Agreement or repeated therein.
2) The Work
2.1. The Consultant shall perform all work for the City required by the contract
documents as set forth below:
2.1.1 Consultant shall furnish all labor, materials, and equipment necessary
to provide medical director services as contained in RFP 05-17R.
2.1.2 Consultant shall provide all services in accordance with the terms,
conditions and statement of work contained in RFP 05-1 7R.
2.1.3 Consultant shall supervise the work force to ensure that all workers
conduct themselves and perform their work in a safe and professional
manner. Consultant shall comply with all OSHA safety rules and
regulations in the operation of equipment and in the performance of
the work. Consultant shall at all times have a competent field
supervisor on the job site to enforce these policies and procedures at
the Consultant's expense.
2.1.4 Consultant shall provide the City with seventy-two (72) hours written
notice prior to the beginning of work under this Agreement and prior to
any schedule change with the exception of changes caused by
inclement weather.
of Tamarac 0 Purchasing & Contracts Division
2.1.5 Consultant shall comply with any and all Federal, State, and local laws
and regulations now in effect, or hereinafter enacted during the term
of this Agreement, which are applicable to the Consultant, its
employees, agents or sub -consultants, if any, with respect to the work
and services described herein.
3) Insurance
3.1. Consultant shall obtain at Consultant's expense all necessary insurance in
such form and amount as specified in the original bid or proposal document
or as required by the City's Risk and Safety Manager before beginning work
under this Agreement including, but not limited to, Workers' Compensation,
Commercial General Liability, and all other insurance as required by the City,
including Professional Liability when appropriate. Consultant shall maintain
such insurance in full force and effect during the life of this Agreement.
Consultant shall provide to the City's Risk and Safety Manager certificates of
all insurances required under this section prior to beginning any work under
this Agreement. The Consultant will ensure that all subcontractors comply
with the above guidelines and will retain all necessary insurance in force
throughout the term of this agreement.
3.2. Consultant shall indemnify and hold the City harmless for any damages
resulting from failure of the Consultant to take out and maintain such
insurance. Consultant's Liability Insurance policies shall be endorsed to add
the City as an additional insured. Consultant shall be responsible for
payment of all deductibles and self-insurance retentions on Consultant's
Liability Insurance policies.
4) Schedule
The work to be performed under this Agreement shall be commenced after City
execution of this Agreement. The initial term of the contract shall be three (3) years with an
option to renew the contract for two (2) additional two (2) year periods providing renewal
acceptance by both parties for each two year renewal period.
5) Contract Sum
The Contract Sum for the above work is Forty Thousand Dollars and no
cents ($40,000.00) per annum, payable on a monthly basis at Three Thousand Three
Hundred and Thirty-three dollars and thirty-three cents ($3,333-33), in accordance with
the provisions contained in the proposal of the Consultant dated August 17, 2005.
6) Payments
The City shall pay in full the Contract Sum to the Consultant upon completion of the
work listed in Paragraph 2 of this Agreement unless the parties agree otherwise. The City
shall pay the Consultant for work performed subject to the specifications of the job and
subject to any additions and deductions by subsequent change order provided in the
contract documents. All payments shall be governed by the Florida Prompt Payment Act,
F.S., Part VII, Chapter 218.
of Tamarac
7) Indemnification
& Contracts Division
7.1. GENERAL INDEMNIFICATION: Consultant shall, in addition to any other
obligation to indemnify the City and to the fullest extent permitted by law,
protect, defend, indemnify and hold harmless the City, their agents, elected
officials and employees from and against all claims, actions, liabilities, losses
(including economic losses), costs arising out of any actual or alleged: a).
Bodily injury, sickness, disease or death, or injury to or destruction of tangible
property including the loss of use resulting therefrom, or any other damage or
loss arising out of or resulting, or claimed to have resulted in whole or in part
from any actual or alleged act or omission of the Consultant, any sub -
Consultant, anyone directly or indirectly employed by any of them, or anyone
for whose acts any of them may be liable in the performance of the Work; or
b). violation of law, statute, ordinance, governmental administration order,
rule, regulation, or infringement of patent rights by Consultant in the
performance of the Work; or c). liens, claims or actions made by the
Consultant or any sub -consultant under workers compensation acts; disability
benefit acts, other employee benefit acts or any statutory bar. Any cost of
expenses, including attorney's fees, incurred by the City to enforce this
agreement shall be borne by the Consultant.
7.2. Upon completion of all Services, obligations and duties provided for in this
Agreement, or in the event of termination of this Agreement for any reason,
the terms and conditions of this Article shall survive indefinitely.
7.3. The Consultant shall pay all claims, losses, liens, settlements or judgments of
any nature whatsoever in connection with the foregoing indemnifications
including, but not limited to, reasonable attorney's fees (including appellate
attorney's fees) and costs.
7.4. City reserves the right to select its own legal counsel to conduct any defense in
any such proceeding and all costs and fees associated therewith shall be the
responsibility of Consultant under the indemnification agreement. Nothing
contained herein is intended nor shall it be construed to waive City's rights and
immunities under the common law or Florida Statute 768.28 as amended from
time to time.
8) Non -Discrimination & Equal Opportunity Employment
Contractor agrees not to discriminate against any employee or applicant for
employment because of race, religion, color, gender, national origin, sex, age, marital
status, political affiliation, familial status, sexual orientation, or disability if qualified. The
successful Offeror will take affirmative action to ensure that employees are treated during
employment, without regard to their race, religion, color, gender or national original, or
disability. Such actions must include, but not be limited to, the following: employment,
promotion; demotion or transfer; recruitment or recruitment advertising, layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The successful Offeror(s) shall agree to post in conspicuous
places, available to employees and applicants for employment, notices to be provided by
3
of Tamarac
& Contracts Division
the contracting officer setting forth the provisions of this nondiscrimination clause. The
successful Offeror further agrees that he/she will ensure that Subcontractors, if any, will be
made aware of and will comply with this nondiscrimination clause.
9) Independent Contractor
Consultant is an independent contractor under this Agreement. Personal services
provided by the Consultant shall be by employees of the Consultant and subject to
supervision by the Consultant, and not as officers, employees, or agents of the City.
Personnel policies, tax responsibilities, social security and health insurance, employee
benefits, purchasing policies and other similar administrative procedures applicable to
services rendered under this Agreement shall be those of the Consultant.
10) Assignment and Subcontracting
Consultant shall not transfer or assign the performance required by this Agreement
without the prior consent of the City. This Agreement, or any portion thereof, shall not be
subcontracted without the prior written consent of the city.
11) Notice
Whenever either party desires or is required under this Agreement to give notice to
any other party, it must be given by written notice either delivered in person, sent by U.S.
Certified Mail, U.S. Express Mail, air or ground courier services, or by messenger service, as
follows:
CITY
City Manager
City of Tamarac
7525 N.W. 88th Avenue
Tamarac, FL 33321
With a copy to City Attorney at the same address.
CONSULTANT
L. Scott Ulin Emergency
Medical Services, Inc.
1437 NW gth Street
Dania Beach, FL 33004
12) Termination
12.1 Termination for Convenience: This Agreement may be terminated. by the
City for convenience, upon seven (7) days of written notice by the terminating
party to the other party for such termination in which event the Consultant
shall be paid its compensation for services performed to termination date,
including services reasonably related to termination. In the event that the
City of Tamarac 0 Purchasing & Contracts Division
Consultant abandons this Agreement or causes it to be terminated,
Consultant shall indemnify the city against loss pertaining to this termination.
12.2 Default by Consultant: In addition to all other remedies available to the City,
this Agreement shall be subject to cancellation by the City for cause, should
the Consultant neglect or fail to perform or observe any of the terms,
provisions, conditions, or requirements herein contained, if such neglect or
failure shall continue for a period of thirty (30) days after receipt by
Consultant of written notice of such neglect or failure.
13) Agreement Subject to Funding
This agreement shall remain in full force and effect only as long as the expenditures
provided for in the Agreement have been appropriated by the City Commission of the City
of Tamarac in the annual budget for each fiscal year of this Agreement, and is subject to
termination based on lack of funding.
14) Venue
This Agreement shall be governed by the laws of the State of Florida as now and
hereafter in force. The venue for actions arising out of this agreement is fixed in Broward
County, Florida.
15) Signatory Authority
The Consultant shall provide the City with copies of requisite documentation
evidencing that the signatory for Consultant has the authority to enter into this Agreement.
16) Severability; Waiver of Provisions
Any provision in this Agreement that is prohibited or unenforceable in anyjurisdiction
shall, as to such jurisdiction, be ineffective to the extent of such prohibition or
unenforceability without invalidating the remaining provisions hereof or affecting the validity
or enforceability of such provisions in any other jurisdiction. The non -enforcement of any
provision by either party shall not constitute a waiver of that provision nor shall it affect the
enforceability of that provision or of the remainder of this Agreement.
17) Merger; Amendment
This Agreement constitutes the entire Agreement between the Consultant and the
City, and negotiations and oral understandings between the parties are merged herein.
This Agreement can be supplemented and/or amended only by a written document
executed by both the Consultant and the City.
18) No Construction Against Drafting Party
Each party to this Agreement expressly recognizes that this Agreement results from
the negotiation process in which each party was represented by counsel and contributed to
the drafting of this Agreement. Given this fact, no legal or other presumptions against the
party drafting this Agreement concerning its construction, interpretation or otherwise accrue
to the benefit of any party to the Agreement, and each party expressly waives the right to
City of Tamarac 0
PurchaSing & Contracts Division
assert such a presumption in any proceedings or disputes connected with, arising out of, or
involving this Agreement.
IN WITNESS WHEREOF, the parties have made and executed this Agreement on the
respective dates under each signature. CITY OF TAMARAC, signing by and through its
Mayor and City Manager, and CONSULTANT, signing by and through its duly
authorized to execute same.
ATTEST:
Marion Swenson, CIVIC
--....,-City Clerk
F_AV24*"
CITY OF TAMARAC
� ,, e- A4,f &: � �_ �
�p6 Schreiber, Mayor
to 11 A 0_<
Date'
/Jeffrey L. Miller,tity Manager
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Emeqexq 14CC40t�,�C" �Ces
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Company Name __j_ rc I
(CorporMe Secretary) Vignature of President/Owner
L,06�6 Smit 0 A
Type/Print Name of Corporate Secy. Type/Print Name of President/Owner
0,? os-
(CORPORATE SEAL) Date
City of Tarnar,)c Purchasing & Contracts Division
CORPORATE ACKNOWLEDGEMENT
STATE OF Tlorl ga-
:SS
COUNTY OF j!�(OL4jar-
I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State
aforesaid and in the County aforesaid to take acknowledgments, personally appeared
Q I % 111�� %
huic- C'1^00 of L. 30A. W'i 4-6egemQ PtIml
a Corporation, to me known to be the person(s) described in and
.who executed the foregoing instrument and acknowledged before me that he/she executed
the same,
.*qA
WITNESS my hand and official seal this , clay of &+.Mb-e-C , 200S—
ir
CAW =Lk JR.
f4 Notary Pubue - State of Flodda
.1 AVCMWMM8P%N0V20.2007
C0FnMMk610n#DD262875
BWd$d8yNa*mdNotarVAssn.
State of Florida at Large
6 S AA4
Print, Type or*ftamp
Name of Notary Public
Personally known to me or
F-1 Produced Identification
Type of I.D. Produced
DID take an oath, or
DID NOT take an oath.