HomeMy WebLinkAboutCity of Tamarac Resolution R-2005-199Temp. Reso #10811
September 13, 2005
Page 1
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2005-_M
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, APPROVING A REQUEST FROM
THE BIG BIKE RIDERS ASSOCIATION OF SOUTH FLORIDA
FOR IN -KIND SUPPORT AND TO WAIVE ALL PARKS AND
RECREATION FEES FOR THE BIG BIKE RIDERS
ASSOCIATION OF SOUTH FLORIDA, INC. HOLIDAY
FUNDRAISING EVENT TO BE HELD AT THE TAMARAC
PARK ON SATURDAY, DECEMBER 10, 2005, FROM 9:00
A.M. TO 8:00 P.M.; PROVIDING FOR PROPER INSURANCE
AND HOLD HARMLESS AGREEMENT; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Interim Director of Parks and Recreation has received a request
from the Big Bike Riders Association of South Florida, Inc. to waive all Parks and
Recreation fees, and for certain in -kind support services for their holiday fundraising event
to be held at the Tamarac Park on Saturday, December 10, 2005, from 9:OOAM to 8:OOPM
(attached as Exhibit 1); and
WHEREAS, the Big Bike Riders Association of South Florida, Inc. is a non-profit
organization and requests waiver of all fees; and
WHEREAS, all proceeds from the event go to local charities benefiting children in
the area. These charities are Joe DiMaggio Children's Hospital, Dan Marino Foundation,
Chris Evert Children's Hospital, God's Little Acres, Children's Home Society, and SOS
Children's Village; and
WHEREAS, the Interim Director of Parks and Recreation recommends approval of
Temp. Reso #10811
September 13, 2005
Page 2
the request to waive all Parks and Recreation fees and for the City of Tamarac to provide
certain inkind support services for the Big Bike Riders Association of South Florida, Inc.
holiday fundraising event to be held December 10, 2005; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in
the best interests of the citizens and residents of the City of Tamarac to approve the
request for waiver of all Parks and Recreation fees and to provide certain in -kind support
services for the Big Bike Riders of South Florida, Inc. holiday fundraising event to be held
December 10, 2005.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA: I
SECTION 1: That the foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution.
SECTION 2: That the request to waive all Parks and Recreation fees and to provide
certain in -kind services as listed below for the Big Bike Riders of South Florida, Inc. holiday
fundraising event to be held at the Tamarac Park on Saturday, December 10, 2005 from
9:00 a.m. to 8:00 p.m., is HEREBY APPROVED.
• Waiver of Recreation Center, Multi -Purpose Center, and athletic field rental fees.
• Staff logistical assistance during the event.
• Use of Showmobile
SECTION 3: That insurance coverage in a form and amount acceptable to the
City's Risk Manager and an executed hold harmless agreement in a form acceptable to the
City's Risk Manager be provided to the City before the event. I
-1
I
Temp. Reso, #10811
September 13, 2005
Page 3
SECTION 4: All resolutions or parts of resolutions in conflict herewith are hereby
repealed to the extent of such conflict.
SECTION 5: If any clause, section, other part or application of this Resolution is
held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
SECTION 6: This Resolution shall become effective immediately upon its passage
and adoption.
PASSED, ADOPTED AND APPROVED this I 1+��Iay of ()Cfvbe/, 2005.
ATTEST:
MARION SWEN ON, CMC
CITY CLERK
I HEREBY CERTIFY that
I have approved this
RESOLUTION as to form.
&S�GOREN"
M CITY ATT&RNEY
4E SCHREIBER
"-- Mayor
RECORD OF COMMISSION VOTE:
MAYOR SCHREIBER Aue-
DIST 1: COMM. PORTNER
DIST 2: V/M TALABISCO
DIST 3: COMM. SULTANOF4�ie
DIST 4: COMM. ROBERTS Zile
Exhibit I
OARJN4; FOR KJVS
City Of Tamarac
City Council Members
Tamarac Parks & Recreation
Tamarac,17. 3332
DBRA
P.O. Box 9663
Coral Springs, 17. 33075
BBRAFLA.Com
954-775-5736
RE. December 10 Proposed Event August 26, 8005
To Whom It May Concern,
Asper our discussion on 6123with Greg we are planning to hold our 2,d annual "Family Time With Santa" event to
help raise funds for Mds charities. We would like the City of Tamarac to be one of our co-sponsor's of this event. Our
association main goal is to help make life a little better for the less fortunate kids. Our charities are fee, DUUgsdo
Children's R6411ftal, Dan Marino Foundation, Chris Evert Children's Ragaftal an loqWZY-00" Little Acres,
Children Is Home Societv of Z7orIda and SOS Children Is Villaae. Please check out at our web site at
FITI, r. f 2A. IM00Y 0
We have also included in our co-sponsors the "Me Tamarac Chamber of Commerce". This event could be one of the
biggest family events for 7ears to come with the event getting bigger and better evezy 7ear. The details about the
total event have not been finalized but would like to plan this event with your help and approval. Event would take
place at 7501 N Universi1y site using all the facilities, the g7m building, rec center, parking lot and fields for activities.
All proceeds would go to kids charities through BBRA.
UST OF MWNTS,
Breakfast With Santa 9 AM to I I AM at in Rec Center
Possible Car Show
Holiday Vendors from 10 AM to 9 PM like Woodstock in Sunrise.
Live entertainment on Stage - Band for the day with School participation at night
Visit with Santa in Rec Center
Rides Slides and Games 10 AM to 8 PU on fields
BSO Dog show and Helicopter show
Raffle for dooi prizes
Award for the best Christmas tree decoration
Food and drinks & Fun
Please advise as soon as possible on approval of event so we may start scheduling and planning at location. My
personal number is (954) 722-4515
Thanks,
Bill Gedr'ge
BBRA
I Big Bike Bides Association
OAR-7NQ FOR KJVS
RRRA
P.O. Box 9663
Coral Springs, 17. 33075
DBRAFLAXOM
954-775-5736
RE.- December 101h Fami1v Time With Santa
COAL: Raise Funds for Kids Organization Thru BBRA
PAR77CIPAMTSISPONSORS.-
Big Bike Riders Association
United Athletic Federation
City Of Tamarac
Tamarac Chamber of Commerce
LOCATION OF EVENT.
Tamarac Park
7501 N University Dr.
Tamarac, F7. 33321
TIME OF EVENT
Saturda7 December I Oth
10:00 AM to 9:00 PM
CONTACTPERSON.-
Bill George BBRA
Whg'
j-r-69@aol.com
(954) 722-4515
Vick7 Reid Tamarac Chamber
tamcham@bellsouth.net
(954) 722-1520
Ron Cartronio BBRA Lance Moll City Of Tamarac Recreation Dept.
ronniec@bigbikeriders.org Lmole@tamarac.org
BIG BUM RIDERS ASSOCIATION * P. 0 Box 9663 * CORAL SPRINGS, F1.33076 * BBRAF1A.COM
EVENT PLANS:
Big Bike Riders Association
Bring in Santa on cycles from location determined later. (Ma7be a
Bike Ride)
Bike and Car Show
Pancake Breakfast with Santa 9AM to I I AM in Rec Center
Visit With Santa 6 PM to 8 PM inside Rec Center
All Food and drizft for sale (Vendors) J"
judge Christmas Tree contest (3 BBRA members, I Chamber and I
City Member)
Sell Ride bracelets at site and pre -sale at schools. (Harty Dressler)
Supply live Band I PM to 3 PM
Program for event & fl7ers (Tomi G)
Coordinate event with Tamarac Elernentazy School (Harty
Dressler)
1. Pre sale of %Tist bands for rides
2. Coordinate kids for singing Christmas Carols
City Of Tamarac
Facilitate any permits needed
Help Use of Facilities at Tamarac Park and parking lot area
Use of ShowmobilelStage set up and take down
Use of Gym and Rec center
Advertise event in paper and on 7V
Help with BSO and FYre department exhibit at location
Help get sponsors for the event
Tamarac Chamber of Commerce
Help get Sponsors for event
Participants in Christmas Tree Decorating of Business
Publicity for event at all Chamber locations
Contact other local Chambers to participate in event
Coordinate vendors at site (contact person)
Sale vendor spots for craft show
Meetings will be held once a month until on month before event and then we will
meet 2 times in November and on week before event takes place.
BIG BIKE RIDERS ASSOCIATION * P, 0 Box 9663 * CORAL SPRIUGS, FL.33075 * BBRAFLA.COM
016 BIKE RIDEICS
"Family Time With Santa�,'
SPONSOR FORM
BENEFIT CHILDREN'S CHARITIES
$5,000-00 Sponsorship ................................ Name on all advertisements and ad's
10'xlo,perfered space on site
Name on front page of program (Full)
On front of 500 T-Shirts
$1,000-00 Sponsorship ................................ Banner on site
10,40, preferred space on site
Name in program 1/4 page
$500.00 Sponsorship .................................... Banner on site
Name in program (Business card size)
$200.00 Sponsorship .................................... T-Shirts Sponsorship on promotional T-shirts
sold on site at event.
Limited to (10 sponsors) on 500 shirts.
One color copy logo, name and phone number.
$50-00 Sponsorship
........... Business card ad in program
BUSINESS CHRISTMAS TREE CONTEST:
Your business is to purchase a 71' Fraser Fir Christmas tree from one of our sites
and decorate it at the event.
Trees will then be donated to families who normally don't have one for Christmas.
Trees must be up by 3pm for the judging on or around stage area.
Winner will be in Newspaper and will be given a trophy for Ist, 2nd and 3rd place
the night of event.
TOV TRrr-
Bring in a new un-wrapped toy to give to a child and receive 5 free raffle tickets.
Toys will go to less fortunate kids in the local area.
BIG BIKE RIDERS ASSOCIATION 0 P. 0 Box 9663 * CORAL SPRINGS, FL-33075 0 BBRAFLA.COM