HomeMy WebLinkAboutCity of Tamarac Resolution R-2005-2001
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Temp. Reso. #10821
October 11, 2005
Page 1
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2005- ao
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA, ACCEPTING A GRANT
IN THE AMOUNT OF $30,000 FROM THE SOUTH
FLORIDA WATER MANAGEMENT DISTRICT WATER
SAVINGS INCENTIVE PROGRAM; AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO EXECUTE A
PROJECT AGREEMENT BETWEEN THE SOUTH
FLORIDA WATER MANAGEMENT DISTRICT AND THE
CITY OF TAMARAC FOR GRANT FUNDING IN THE
AMOUNT OF $30,000 WITH AN IN -KIND AND IN CASH
MATCH OF $35,700 FOR A TOTAL PROJECT COST
OF $65,700, TO PROVIDE FOR WATER SAVING
DEVICES FOR THE RESIDENTS OF TAMARAC AND
AT CITY FACILITIES; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Tamarac desires to provide its
residents and visitors a higher level of service by enhancing and improving its
environment; and
WHEREAS, the South Florida Water Management District, through the Water
Savings Incentive Program, provides grants to local governments to promote water
conservation; and
WHEREAS, the City of Tamarac applied to the South Florida Water
Management District for a grant in the amount of $30,000 to provide for water saving
devices to residents and at City facilities and was awarded the grant as indicated in
Temp. Reso. #10821
October 11, 2005
Page 2
the September 14, 2005 correspondence from the South Florida Water Management I
District attached hereto as Exhibit A; and
WHEREAS, the City is willing to match the $30,000 of grant funding with an in -
kind and in cash match of $35,700 in staff time, building permit fee waivers, and
advertising/printing costs for a total project cost of $65,700; and
WHEREAS, the Assistant City Manager and Director of Utilities recommend
acceptance of grant funds and execution of the Project Agreement between the
South Florida Water Management District and the City of Tamarac; and
WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to
be in the best interest of the citizens and residents of the City of Tamarac to accept
grant funding for the provision of water saving devices and to execute the South
Florida Water Management District Project Agreement for grant funding in the
amount of $30,000 and provide an in -kind and in cash match of $35,700 for a total
project cost of $65,700.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
SECTION 1: The foregoing "WHEREAS" clauses are HEREBY ratified and
confirmed as being true and correct and are HEREBY made a specific part of this
Resolution.
SECTION 2: The City Commission of the City of Tamarac HEREBY accepts
the grant award of $30,000 from the South Florida Water Management District. I
Temp. Reso. #10821
October 11, 2005
Page 3
SECTION 3: The appropriate City Officials are HEREBY authorized to execute
the Project Grant Agreement following legal review (hereto attached as Exhibit B)
between the City of Tamarac and the South Florida Water Management District
Water Savings Incentive Program for grant funding in the amount of $30,000 with an
in -kind and in cash match of $35,700 in staff time, building permit fee waivers, and
advertising/printing costs for a total project cost of $65,700 to provide for water
saving devices to residents and at City facilities.
SECTION 4: All resolutions or parts of resolutions in conflict herewith are
HEREBY repealed to the extent of such conflict.
SECTION 5: If any clause, section, other part or application of this Resolution
is held by any court of competent jurisdiction to be unconstitutional or invalid, in part
or application, it shall not affect the validity of the remaining portions or applications
of this Resolution.
Temp. Reso. #10821
October 11, 2005
Page 4
SECTION 6: This Resolution shall become effective immediately upon
adoption.
PASSED, ADOPTED AND APPROVED this I
day of 2005.
JOE SCHREIBER
MAYOR
ATTEST:
MARION SWENSON, CIVIC
CITY CLERK
I HEREBY CERTIFY that
I have approved this
RESOLUTION as to form.
SAMUEL S. GOREN
INTERIM CITY ATTORNEY
RECORD OF COMMISSION
MAYOR SCHREIBER
DIST 1:
COMM. PORTNER
DIST 2:
V/M TALABISCO
DIST 3:
COMM. SULTANOF
DIST 4:
COMM. ROBERTS
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Exhibit A
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
3301 Gun Club Road, West Palm Beach, Florida 33406 - (561) 686-8800 , FL WATS 1-800-432-2045 - TDD (561) 697-2574
Mailing Address: P.O. Box 24680, West Palm Beach, FL 33416-4680 - www.sfwmd -gov
September 14, 2005
Mr. Jeffrey L. Miller
City Manager
7525 N.W. 88th Avenue
Tamarac, FL 33321
Dear Mr. Miller:
Subject: Contract # DG060333
PLUMBING AND IRRIGATION RETROFIT
Fri
ni 7r�
Please find enclosed two (2) copies of the subject document. Please have them signed
by an individual with signature authority on behalf of your organization. . Please include
documentation to demonstrate official delegation of signature authority up to the
contract monetary limits.
Please return both copies to my attention, along with, if applicable and not previously
submitted, a Certificate of Insurance reflecting the required coverage(s). Do not date
the documents, a fully signed document will be returned to you upon execution by the
South Florida Water Management District (District). Note that this document is not
binding on the parties until it is approved by the appropriate level of authority within the
District and executed by both parties.
Your cooperation and timely response will be greatly appreciated. Should there be any
questions, or if you require any additional information, please contact me.
Sincerely,
Bernadette Harrison
Contract Specialist
Procurement Department
bharriso@sfwmd.gov
(561) 682-6378
FAX: (561) 681-6275
BH /sm
Enclosure
c: Bruce Adams, MSC 4360
#-.a
ra
AM
GoVERNiNG BOARD
1-'X�(-LITIVr OFFIC-l'
Kevin McCarty, Cliair Alice J. Carlson Lennart E. Undahl, P.E. Carol Ann Wehle,
Irela M. BaguC-, Vice -Chair Michael Collins Harkley R. Thomton
Painela Brooks-Thornas Nicolkis J. Cuti&rez, Jr., Esq, Malcolin S, Wade, Jr,
Exhibit B
2005-2006 SOUTH FLORIDA WATER MANAGEMENT DISTRICT
WATER SAVINGS INCENTIVE PROGRAM
COOPERATIVE FUNDING AGREEMENT
Recipient: Agreement Number: DG060333-
City of Tamarac
Governing Board Approval Date: August 10, 2005
Recipient's Project Manager:
Jeffrey L. Miller, City Manager District Funding Amount: $30,QQ-0.00
Address:
7525 NW, 88th Avenue
Tamarac, FL 33321
Telephone No:
(954) 724-1230
Fax No:
(954) 724-2454
SFWMD Project Manager:
Bruce Adams
Address:
3301 Gun Club Road
West Palm Beach, FL 33406
Telephone No:
(561) 682-6785
Fax No:
(561) 681-6264
Insurance: Not Applicable
Federal Employer Identification Number:
59-1039552
Project Title: Plumbing and Irrigation Retrofit
Description: Provide and install rain sensor devices, showerheads, waterless urinals and other indoor water
savings devices.
Agreement No. DG060333, Page I of 8
Tbis Agreement is entered into between "the Parties," the South Florida Water Management District
(SFWMD), the "District", and the undersigned Applicant, hereinafter referred to as the "Recipient." The
Recipient warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill
the terrns and conditions of this Agreement, and shall abide by all legal, financial, and reporting requirements,
such as matching funds and final reports for all funding received by the Recipient from the District.
ARTICLE 1 — PROJECT
1.1 The Recipient shall, to the satisfaction of the District, fully and timely install and perforrn all work items
described in the "Statement of Work," attached hereto as Exhibit "A," and made a part of this Agreement.
1.2 As part of the services to be provided by the Recipient under this Agreement, the Recipient shall
substantiate, in whatever form reasonably requested by the District, any supporting documentation
utilized as a basis for payment by the District. This paragraph shall survive the expiration or termination
of this Agreement.
ARTICLE 2 — TERM OF THE AGREEMENT
2.1 The period of performance of this Agreement shall commence on the last date of execution of this
Agreement and shall continue for a period of 12 months.
2.2 The Parties agree that time is of the essence in the performance of each and every obligation under this
Agreement.
ARTICLE 3 — COMPENSATION / CONSIDERATION
3.1 As consideration for providing the goods and services required by this Agreement, the District shall pay
the Recipient the funding amount as specified on the first page of this Agreement. Such amount is a not
to exceed the specified amount and therefore, no additional consideration shall be authorized. The
Recipient shall provide at least fifty (50) percent of the total project cost, with the exception of designated
REDI communities.
3.2 The Recipient assumes sole responsibility for all work, which is performed pursuant to Exhibit "A". By
providing funding hereunder, the District does not make any warranty, guaranty, or any representation
whatsoever regarding any of the work performed hereunder, including but not limited to the adequacy or
stifficiency of all or any part of work described in Exhibit "A".
3.3 The Recipient hereby agrees not to use District funding
I for any work associated with the design and
pen-nitting aspects of the Project. District funds shall only be used for non -capital costs for the purchase
and installation activities described in Exhibit "A".
Agreement No. DC3060333, Page 2 of 8
ARTICLE 4 — FUNDING PAYMENTS AND REPORTING
4.1 The District shall make payment to the Recipient upon completion and acceptance of the final deliverable
as described in Exhibit "A". The Recipient shall provide certification that all installation has been
completed in accordance with Exhibit "A" of this Agreement.
4.2 The Recipient's invoice shall reference the Districtts Agreement Number and shall be sent to the
Contract Manager at the address stated on the first page of this Agreement. The Recipient shall not
submit an invoice to any other address at the District.
4.3 The District shall have the right to inspect all work and review final reports before authorization of
payment is made to the Recipient. It is the policy of the District that payment for all goods and services
shall be made in a timely manner and that interest payments are made on late payments. In accordance
with Florida Statutes, Section 218.70, Florida Prompt Payment Act, a "proper" invoice is defined as an
invoice that conforms to all statutory requirements and all District requirements as set forth the
Agreement for invoice submission. The time at which payment shall be due from the District shall be
forty-five (45) days from receipt of a proper invoice and acceptance of services and/or deliverables, based
on compliance with the statutory requirements set forth in Section 218.70, F.S. and upon satisfaction of the
District conditions as detailed in the Agreement.
Failure of the Recipient to follow the instructions set forth in the Agreement regarding a proper invoice
and acceptable services and/or deliverables may result in an unavoidable delay in payment by the District.
All payments due from the District for a proper invoice and acceptable services and/or deliverables and
not made within the time specified in this section shall bear interest from thirty (30) days after the due date
at the rate of one percent (I%) per month on the unpaid balance. The Recipient shall invoice the District
for payment -of any accrued unpaid interest.
Any disputes regarding invoice payments, which cannot be resolved by the appropriate department of the
District, shall be concluded by final written decision of the District Leadership Team no later than sixty
(60) days after the date on which the District received the proper invoice.
4.4 Upon award of the Agreement, the Recipient shall provide to the District a detailed schedule of the
Project. The Recipient shall provide to the District quarterly progress reports summarizing a brief
description of the current status of the project, and the extent of Project completion. Upon request by the
District, the Recipient shall provide as supporting documentation, all work products associated with the
completion of the tasks designated in the Work Breakdown Structure and Schedule of Deliverables in the
Statement of Work, Exhibit "A," attached to this Agreement.
ARTICLE 5 — CONTRACT MANAGEMENT
5.1 The Par -ties shall direct all matters arising in connection with the performance of this Agreement, other
than invoices and notices, to the attention of the Project Manager for attempted resolution or action, The
Project Manager shall be responsible for overall coordination and oversight relating to the performance of
this Agreement.
5.2 All notices, demands, or other communications to the Recipient under this Agreement shall be in writing
and shall be deemed received if sent by certified mail, return receipt requested, to the address stated.
Agreement No. DG060333, Pa2e I nP,9
All notices to the District under this Agreement shall be in writing and sent by certified mail to:
South Flolida Water Management District
Attn: Bruce Adarns, Project Manager
3301 GUn ClubRoad
West Palm Beach, Fl 33406
5.3 All notices required by this Agreement shall be considered delivered upon receipt. Should eith
change its address, written notice of such new address shall promptly be sent to the other Party. I . er Party
5.4 All correspondence to the District under this Agreement shall reference the District's Agreement
Nun-lber.
ARTICLE 6 — TERMINATION / REMEDIES
6.1 It is the policy of the District to encourage good business practices by requiring recipients to materially
perform in accordance with the terms and conditions of the Agreement. In accordance with District Rule
40E-7, Part 11 of the Florida Administrative Code, "material breach" is defined as any substantial,
unexcused non-performance by failing to perform an act that is an important part of the transaction or
perfon-ning an act inconsistent with the ternis and conditions of the Agreement.
If the Recipient materially falls to fulfill its obligations under this Agreement, the District will provide
written notice of the deficiency by forwarding a Cure Notice citing the specific nature of the material
breach. The Recipient shall have thirty (30) days to cure the breach. If the Recipient falls to care the
breach within the thirty (30) day period, the District shall issue a Termination for Default Notice. Once
the District has notified the Recipient that it has materially breached its contract with the District, by
sending a Termination for Default Notice, the District's Governing Board shall determine whether the
Recipient should be suspended from doing fliture work with the District, and if so, for what period of
time. The District's Goveming Board will consider the factors detailed in Rule 40E-7, Part 11 of the
Florida Administrative Code in making a determination as to whether a Recipient should be suspended,
and if so, for what peniod of time. Should the District terminate for default in accordance with this
provision, the District shall be entitled to recover procurement costs in addition to all other remedies
under law and/or equity.
6.2 The District may terminate this Agreement at any time for convenience upon thirty (30) calendar days
prior written notice to the Recipient. The performance of work under this Agreement may be terminated
by the District in accordance with this clause in whole, or from time to time in part, whenever the District
shall determine that such tennination is in the best interest of the District, Any such ten-nination shall be
effected by delivery of a Notice of Termination to the Recipient, specifying the extent to which
performance of work under the Agreement Is terminated, and the date upon which such ten-nination
becomes effective. In the event of termination, the District shall compensate the Recipient for all
authorized and accepted work performed through the termination date. The District shall be relieved of
any and all future obligations hereunder, including but not limited to, lost profits and consequential
damages under this Agreement. The District may withhold all payments to tile Recipient for such work
until such time as the District determines the exact amount due to the Recipient.
Agreement No. DG060333, Pagc 4 of 8
6.3 In the event a dispute arises, which the Contract Managers cannot resolve between themselves, the Parties
shall have the option to submit to non -binding mediation. The mediator or mediators shall be impartial,
shall be selected by the Parties, and the cost of the mediation shall be bome equally by the Parties. The
mediation process shall be confidential to the extent permitted by law.
ARTICLE 7 — RECORDS RETENTION
7.1 The Recipient shall maintain records and the District shall have inspection and audit rights as follows:
A. Maintenance of Records. The Recipient shall maintain all financial and non -financial records and
reports directly or indirectly related to the negotiation or performance of this Agreement, including
supporting documentation for any service rates, expenses, research or reports. Such records shall be
maintained and made available for inspection for a period of five (5) years from completing
perfortnance and receiving final payment under this Agreement.
B. Examination of Records. The District or its designated agent. shall have the right to examine in
accordance with generally accepted governmental auditing standards all records directly or indirectly
related to this Agreement. Such examination may be made only within five (5) years from the date of
final payment under this Agreement and upon reasonable notice, time and place.
C. Extended Availabilily of Records for Legal Disputes. In the event the District should become involved
in a legal dispute with a third party anising from perforinance under this Agreement, the Recipient
shall extend the period of maintenance for all records relating to the Agreement until the final
disposition of the legal dispute, and, all such records shall be made readily available to the District.
D. Periodic Audits. The District shall perfon-n audits periodically to ensure funding objectives are being
met,
ARTICLE 8 — STANDARDS OF COMPLIANCE
8.1 The Recipient, its employees, subcontractors or assigns, shall comply with all applicable federal, state,
and local laws and regulations relating to the performance of this Agreement. The District undertakes no
duty to ensure such compliance, but will attempt to advise the Recipient, upon request, as to any such
laws of which it has present knowledge.
8.2 The laws of the State of Florida shall govem all aspects of this Agreement. In the event it is necessary for
either party to initiate legal action regarding this Agreement, venue shall be in the Fifteenth Judicial
Circuit for claims under state law and in the Southern District of Florida for any claims, which are
justifiable in federal court.
83 The Recipient shall allow public access to all project documents and materials in accordance with the
provisions of Chapter 119, Florida Statutes. Should the Recipient assert any exemptions to the
requirements of Chapter 119 and related Statutes, the burden of establishing such exemption, by way of
injunctive or other relief as provided by law, shall be upon the Recipient.
8.4 Pursuant to Section 216.347, Florida Statutes, the Recipient is prohibited from the expenditure of any
funds under this Agreement to lobby the Legislature, the Judicial branch, or another state agency.
kvreernent No T)GT060331 0,�,Yp 5 o�',R
8.5 The Recipient shall obtain, at its sole expense, all necessary licenses, authorizations and permits from the
appropriate private party or federal, state, municipal or local agency, and other governmental approvals,
prior to commencing performance of this Agreement. A delay in obtaining permits shall not give rise to a
claim by the Recipient for additional compensation, If the Recipient is unable to obtain all necessary
permits in a timely manner, either party may elect to tenninate this Agreement, each party to bear its own
costs, notwithstanding other provisions of this Agreement to the contrary.
8.6 The Recipient hereby assures that no person shall be excluded on the grounds of race, color, creed,
national origin, handicap, age, or sex, from participation in, denied the benefits of, or is otherwise
subjected to discrimination in any activity under this Agreement. The Recipient shall take all measures
necessary to effect these assurances.
8.7 The Recipient hereby assures that it is not on the State's Convicted Vendor List, or the District's
Suspension of Contracts List.
ARTICLE 9 — INDEMNIFICATION AND INSURANCE
M For value received, which is hereby acknowledged, the Recipient shall defend, indemnify, save, and hold
the District, its officers, directors, board members, agents, assigns, and employees harmless from
liabilities, damages, losses, and costs, including but not limited to reasonable attorney's fees, to the extent
caused by the negligence, recklessness or intentionally wrongful conduct of the Recipient and other
persons employed or utilized by the Recipient in the perfon-nance of the Agreement. The District shall
have the right to approve counsel selected by the Recipient to defend the District in the event the District
is named in any legal action,
The Recipient further acknowledges that it is solely responsible for ensuring its compliance and the
compliance of its subcontractors, suppliers, agents, assigns, invitees and employees with the terms of this
Agreement. This paragraph shall survive the expiration or termination of this Agreement.
ARTICLE 10 - RELATIONSHIP BETWEEN THE PARTIES
10.1 The Recipient shall be considered an independent contractor and neither party shall be considered an
employee or agent of the other party. Nothing in this Agreement shall be interpreted to establish any
relationship other than that of an independent contractor between the parties and their respective
emp i loyees, agents, subcontractors, or assigns during or after the performance of this Agreement. Both
parties are free to enter into contracts with other parties for similar services.
10.2 The Recipient shall not assign, delegate or otherwise transfer its rights and obligations as set forth in this
Agreement without the prior written consent of the District. Any attempted assignment in violation of this
provision shall be void.
10.3 It is the intent and understanding of the Parties that this Agreement is solely for the benefit of the
Recipient and the District. No person or entity other than the Recipient or the District shall have any
rights or privileges under this Agreement in any capacity whatsoever, either as third party beneficiary or
otherwise.
Agreement No. DG060333, Page 6 of 9
ARTICLE 11 - GENERAL PROVISIONS
11.1 Notwithstanding any provisions of this Agreement to the contrary, the Parties shall not be held liable for
any failure or delay in the performance of this Agreement that arises from fires, floods, strikes,
embargoes, acts of the public enemy, unusually severe weather, outbreak of war, restraint of government,
riots, civil commotion, force majeure, act of God, or for any other cause of the same character which is
unavoidable through the exercise of due care and beyond the control of the Parties, Failure to perform
shall be excused during the continuance of such circumstances, but this Agreement shall otherwise remain
in effect. This provision shall not apply if the Statement of Work — Exhibit "A" of this Agreement
specifies that performance by the Recipient is specifically required during the occurrence of any of the
events herein mentioned.
11 .2 Any inconsistency in this Agreement shall be resolved by giving precedence in the following order:
(a) Terms and Conditions outlined in Articles I A 1.
(b) Exhibit "A" Statement of Work.
(c) All other exhibits, attachments and documents specifically incorporated herein by reference
11.3 Failures or waivers to insist on strict performance of any covenant, condition, or provision of this
Agreement by the Parties, their successors and assigns shall not be deemed a waiver of any of its rights or
remedies, nor shall it relieve the other Party from performing any subsequent obligations strictly in
accordance with the tenris of this Agreement. No waiver shall be effective unless in writing and signed by
the Party against whom enforcement is sought. Such waiver shall be limited to provisions of this
Agreement specifically referred to therein and shall not be deemed a waiver of any other provision. No
waiver shall constitute a continuing waiver unless the writing states otherwise.
11 .4 Should any term or provision of this Agreement be held, to any extent, invalid or unenforceable, as
against any person, entity or circumstance during the term hereof, by force of any statute, law, or ruling of
any forum of competent jurisdiction, such invalidity shall not affect any other term or provision of this
Agreement, to the extent the Agreement shall remain operable, enforceable and in full force and effect to
the extent permitted by law.
11 .5 This Agreement may be amended only with the written approval of the Parties
11.6 This Agreement states that all publicity/outreach media will be jointly planned by the Recipient and the
District and any and all materials, events, or endorsements arising out of this award will require prior
District approval.
11.7 This Agreement states the entire understanding and Agreement between the Parties and supersedes any
and all written or oral representations, statements, negotiations or Agreements previously existing
between the Parties with respect to the subject matter of this Agreement. The Recipient recognizes that
any representations, statements or negotiations made by District staff do not suffice to legally bind the
District in a contractual relationship unless they have been reduced to writing and signed by an authorized
District representative. This Agreement shall insure to the benefit of and shall be binding upon the
parties, their respective assigns, and successors in interest.
Agreement No. DG0603 3 3, Page 7 of 8
IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby execute this Agreement
on the date written below.
SOUTH FLORIDA WATER MANAGEMENT DISTRICT,
BY ITS GOVERNING BOA-RD
By:
Frank Hayden, Procurement Director
Date:
SFWMD Office of Counsel Approved
By: Date:
SFWMD Procurement Approved
Y-� Date:
I
Approved as to form: Recipient's Legal Name:
CITY ATTORNEY
By Authoiized Official:
Title:
Date:
Agreement No. DG060333, Page 8 of 8
EXHIBIT ((A)9
STATEMENT OF WORK
1 .0 Introduction
Water conservation must become part of the consciousness of every resident in South Florida.
According to the Bureau of Economic and Business Research, the 2000 census reported the
City of Tamarac with a population of 55,588. As the updated 2005 figure is 58,650, the City's
population increased 5.2% over the past five years. The City's population is growing and our
water sources are limited, forcing the promotion of wiser water use. Landscape irrigation
accounts for as much as 50% of water use. By installing rain shut-off devices, water savings in
this area are immediately visible. For many residents, water conservation devices for indoor
water use would be most effective.
In 2002-03, the City of Tamarac participated in a Broward County and District prograin to
provide and install rain sensor devices on irrigation systems using City water. Sixty-four (64)
devices were installed. A comparison of water usage before the program to usage after
showed an average reduction of 20%, It is our.desire to continue this program and extend it to
irrigation systems that use canal and lake water.
During the 2001 drought, the City of Tamarac urged residents to conserve water by using
devices such as toilet dams, faucet restrictors, leak tests, and low flow shower heads.
Businesses were urged to use these same items and to investigate waterless urinals. Additional
funding from the Water Savings Incentive Program will provide these items to senior citizens
in the community and install waterless urinals in all City facilities.
2.0 Justification
Combined with educational programs, the use of low cost water conservation technology will
help promote conservation and reduce water usage, even during times without drought. In
addition to lowering water usage, thus conserving an important resource, water conservation
programs can serve a fiscal purpose. By encouraging water conservation, water systems may
avoid costs associated with major capital improvements necessary to meet higher demand, thus
saving taxpayer dollars.
The manufacturer of the waterless urinals estimates that each one saves approximately 40,000
gallons of water per year over our standard urinals. The installation of 50 urinals in fire
stations, parks, and other City facilities could save two million gallons of water each year.
Toilet darns reduce each flush by I gallon. Low flow shower heads also reduce water used in
the home. Though it is difficult to quantify the water savings, distributing two thousand
(2,000) toilet dams and one hundred (100) shower heads can save a significant amount of
water.
Exhibit "A" to Agreement No. DG060333, Page I of 4
Installation of the rain sensors will help to stop unnecessary irrigation. The Broward
County/SFWMD program focused on irrigation systems using city water. By extending the
prograrn to systems using canal and lake water, more homes can participate and increase the
water savings.
3.0 Scope
A rain shut-off device signals the imigation systein when rain has provided sufficient moisture,
avoiding unnecessary Irrigation. Since 1991, these devices have been required on installation
of new irrigation systems. 'rhe prograin will be a continuation of the Rain Sensor Shut-off
DevIce Retrofit Program which was a partnership between the SFW.MD, Broward County, and
the City of Tamarac.
Additionally, the program will provide retrofits of water saving devices such as toilet dams
and low flow shower heads to senior citizens in our community, which make up nearly 40% of
our population. All participants will receive conservation information as part of the program.
This grant also will be used to install waterless urinals in all City of Tamarac facilities
including City Hall, fire stations, parks, and the Cornmunity Center.
Along with the availability of water saving devices, the proposed program will focus attention
on the constant need to conserve water, even if there is not a drought.
4.0 Work Breakdown Structure
Pa '�ii�
rd ants: Residents, businesses and homeowner associations in the City of Tamarac will
be eligible for this program. Rain sensors will be offered first to homeowner associations
since they use more water for irrigation than the others. Residents and businesses will be the
secondary target for these devices. Senior citizens will be the target uses for indoor water
conservation devices. Finally, the City of Tamarac will replace all urinals in City facilities
with waterless ones.
Use of Funds: The City of Tamarac will purchase
100 rain sensor devices @ $15/each
= $1,500
Installation of devices @ $75/each
= $7,500*
2,000 toilet dams @ $0.50/eacli
� $1,000
50 waterless urinals with installation
$350 each
� $17,500
100 Shower heads Ca) $7/each
= $700
Leak dyes and other giveaways
= $1,800
Total
—$30,000
*The City of Tamarac will waive building fees for the installation of the devices in this
program. (In -kind services estimated at $7,SOO)
Administration of Program: This program will be administered by the Water Treatment
Division of the Utilities Department. The proposed Fiscal Year 2006 budget includes t1he
Exhibit "A" to Agreement No. DG060333, Page 2 of 4
position of Water Conservation Specialist. The responsibilities of this position include
conservation education and will directly manage this program, install the toilet dams and
shower heads, and coordinate the rain sensor program. Salary expenses will serve as a large
portion of the City's match. This position is the City of Tamarac's commitment of at least
50% of the total project cost. It is estimated that 60% of the time for this position would be
used for this retrofit program. At an annual cost of $47,000, $28,200 will be spent in support
of the activities in this grant. If the position is not filled, the activities in this grant will be
conducted by reassignment of current staff.
Piior to the receipt of funding:
Vendors will be found for rain sensors, low volume shower heads, and other retrofit
devices.
• The,City of Tamarac will begin an advertising campaign to find participants.
• All City procedures for the start of the project will be completed prior to the receipt of
District's funding,
Upon receipt of the funding:
10 A water resource presentation will be developed and scheduled. The first homeowner's
presentation will be made to the President's Council, a group with representatives of all
homeowner associations in the City. Homeowner associations are large consumers of
water for irrigation. From there, presentations will be scheduled at various associations
throughout the City with an emphasis on the associations of seniors -only communities.
Most of the senior communities schedule activities for their residents and welcome visits
from City representatives.
The City's Public Information Office will market the program to the target audience.
Articles will be published in the city-wide newsletter offering the program. It will be
advertised on the City's website and the local newspaper. All advertising will stress the
District's support and funding of the program.
Information packets on Florida water resources will be developed using, whenever
possible, District literature.
Although senior citizens are the focal point of this water conservation device retrofit
project, the retrofit devices will also be offered to Chamber of Commerce members for use
at their businesses if devices are still available
Target Audiences: In the 2000 census, 37.7% of the population of Tamarac was over age 65.
The current population is approximately 58,000. The current median age is 52. There are
more than 90 homeowner associations and 1,500 businesses in the City. These are the target
audiences.
5.0 Location of the Promect
The program is intended for residents and businesses of the City of Tamarac in Broward
County.
Exhibit "A" to Agreement No. DG060333, Page 3 of 4
6.0 Schedule of Defiverables
October 1, 2005 - - November 30, 2005
• Develop water conservation packets for distribution to program participants
• Address the homeowner association to announce the program
• With the Purchasing Department, find vendors for installation of the rain sensors
• Pass Resolution of the City Commission to waive pern-ut fees for the installation of the
rain sensors
Purchase rain sensors and other water conservation devices
December 1, 2005 - January 31, 2006
a Begin selecting locations for the rain sensor and other conservation devices
February 1, 2006 — June 30, 2006
• Install devices
• Conduct water conservation seminars throughout the City of Tamarac
July 31, 2006 — September 30, 2006
a Review the results of the program
0 Determine what changes are necessary to continue the program
Exhibit "A" to Agreement No. DG060333, Page 4 of 4
EXHIBIT "B"
SUMMARY SCHEDULE OF TASKS AND DELIVERABLES
A summary deliverable schedule associated with this project is set forth below. The
schedule is based on a one year agreement.
All deliverables submitted hereunder are subject to review by the District. Due dates for all
deliverables are based on the number of weeks from the date of agreement execution. The
Recipient hereby agrees to provide the District all deliverables, data and information
described in the Statement of Work in writing.
Payment shall be made following receipt and acceptance by the District of project
deliverables in accordance with the schedule set forth below. Total payment by the
District for all work completed herein shall not exceed the amount of $30,000.00. All
payments are subject to District fiscal year appropriations. The Recipient shall contribute
funding in the amount of $35,700.00.
1 Procure Hardware & Plumbing Services 38 weeks $30,000.00
Providers and Install Devices -MMONIM
2 Develop & Implement Marketing Tools; 52 weeks $35,700.00 $35,700.00
Develop Participant Lists; and Program
Management
3 Final Report 52 weeks $30,000.00
Total
700.00 1 $35,700.00 1 $30,000.00
Exhibit "B" to Agreement No. DG060333, Page I of I
ItR
FLORIDA
WATER MANAGEMENT DISTRICT
1� �'� �; , '' ' 1
a -L, Florida 33406 - (561) 686-8800 - Fl, WNIS -800-432-2045 - TDD (561) 697-2574
3301 Gun Club Road, West P, lin Beacl
Mailing Address: P.0, Box 24680, West Palm Boach, FL 33416-4680 - www.sfwmd.gov
UU-
"�--vember 29, 2005
Mr. Jeffrey L. Miller
C-I
City of Tamarac
7525 NW 88th Avenue
rTI
Tamarac, FL 33321
r9
Dear Mr, Miller:
Subject: Contract # DG060333
City of Tamarac - SIP FY06
Please find enclosed one (1) fully executed copy of the above referenced document.
Thank you for your efforts on behalf of the South Florida Water Management District
(District). Should there be any questions, or if you require any additional information,
please contact me.
Sincerely,
/iBernadette Harrison
Contract Specialist
Procurement Department
bharriso@sfwmd-gov
(561) 682-6378
FAX: (561) 681-6275
BH/vej
Enclosure
c
Q)VLRNTNc BOARD
Bruce Adams, MSC 6880
Procurement/Original File
ExrCUTIVE OFIRT
Kevin McCarty, Cliair Alice J. Carlson Lennart F. Lindahl, P.L. Carol Ann Welil(,, Fxecidive Dnectw
Trela M. Bagu6, Vice-Owir Michael Collins Harkley R. Thornton
Pamela Brooks -Thomas Nicolas J. Guti�rrcz, Jr., Esq. Malcolm S. Wade, Jr-
ORIGINAL
2005-2006 SOUTH FLORIDA WATER MANAGEMENT DISTRICT
WATER SAVINGS INCENTIVE PROGRAM
COOPERATIVE FUNDING AGREEMENT
Recipient:
Agreement Number: DG060333
City of Tamarac
Governing Board Approval Date: August 10, 2005
Recipient's Project Manager:
Jeffrey L. Miller, City Manager
District Funding Amount: $30,00
Address:
7525 NW. 88'b Avenue
Tamarac, FL 33321
Telephone No:
(954) 724-1230
Fax No:
(954) 724-2454
SFWMD Project Manager:
Bruce Adams
Address:
3301 Gun Club Road
West Palm Beach, FL 33406
Telephone No:
(561) 682-6785
Fax No:
(561) 681-6264
Insurance: Not Applicable
Federal Employer Identification Number:
59-1039552
Project Title: Plumbing and Irrigation Retrofit
Description: Provide and install rain sensor devices, showerheads, waterless urinals and other indoor water
savings devices.
Agreement No. DG060333, Page I of 8
0 1
If
This Agreement is entered into between "the Parties," the South Florida Water Management District
(SFWMD), the "District", and the undersigned Applicant, hereinafter referred to as the "Recipient." The
Recipient warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill
the terms and conditions of this Agreement, and shall abide by all legal, financial, and reporting requirements,
such as matching funds and final reports for all funding received by the Recipient from the District.
ARTICLE I — PROJECT
1. 1 The Recipient shall, to the satisfaction of the District, fully and timely install and perform all work items
described in the "Statement of Work," attached hereto as Exhibit "A," and made a part of this Agreement.
1.2 As part of the services to be provided by the Recipient under this Agreement, the Recipient shall
substantiate, in whatever form reasonably requested by the District, any supporting documentation
utilized as a basis for payment by the District. This paragraph shall survive the expiration or termination
of this Agreement.
ARTICLE 2 — TERM OF THE AGREEMENT
2.1 The period of performance of this Agreement shall commence on the last date of execution of this
Agreement and shall continue for a period of 12 months.
2.2 The Parties agree that time is of the essence in the performance of each and every obligation under this
Agreement.
ARTICLE 3 — COMPENSATION / CONSIDERATION
3.1 As consideration for providing the goods and services required by this Agreement, the District shall pay
the Recipient the funding amount as specified on the first page of this Agreement. Such amount is a not
to exceed the specified amount and therefore, no additional consideration shall be authorized. The
Recipient shall provide at least fifty (50) percent of the total project cost, with the exception of designated
REDI communities.
3.2 The Recipient assumes sole responsibility for all work, which is performed pursuant to Exhibit "A". By
providing funding hereunder, the District does not make any warranty, guaranty, or any representation
whatsoever regarding any of the work performed hereunder, including but not limited to the adequacy or
sufficiency of all or any part of work described in Exhibit "A".
3.3 The Recipient hereby agrees not to use District funding for any work associated with the design and
pennitting aspects of the Project. District funds shall only be used for non -capital costs for the purchase
and installation activities described in Exhibit "A".
Agreement No. DG060333, Page 2 of 8
CA
ARTICLE 4 — FUNDING PAYMENTS AND REPORTING
4.1 The District shall make payment to the Recipient upon completion and acceptance of the final deliverable
as described in Exhibit "A". The Recipient shall provide certification that all installation has been
completed in accordance with Exhibit "A" of this Agreement.
4.2 The Recipient's invoice shall reference the District's Agreement Number and shall be sent to the
Contract Manager at the address stated on the first page of this Agreement. The Recipient shall not
submit an invoice to any other address at the District,
4.3 The District shall have the right to inspect all work and review final reports before authorization of
payment is made to the Recipient. It is the policy of the District that payment for all goods and services
shall be made in a timely manner and that interest payments are made on late payments. In accordance
with Florida Statutes, Section 218.70, Florida Prompt Payment Act, a "proper" invoice is defined as an
invoice that conforms to all statutory requirements and all District requirements as set forth in the
Agreement for invoice submission. The time at which payment shall be due from the District shall be
forty-five (45) days from receipt of a proper invoice and acceptance of services and/or deliverables, based
on compliance with the statutory requirements set forth in Section 218.70, F.S. and upon satisfaction of the
District conditions as detailed in the Agreement.
Failure of the Recipient to follow the instructions set forth in the Agreement regarding a proper invoice
and acceptable services and/or deliverables may result in an unavoidable delay in payment by the District.
All payments due from the District for a proper invoice and acceptable services and/or deliverables and
not made within the time specified in this section shall bear interest from thirty (30) days after the due date
at the rate of one percent (1%) per month on the unpaid balance. The Recipient shall invoice the District
for payment of any accrued unpaid interest.
Any disputes regarding invoice payments, which cannot be resolved by the appropriate department of the
District, shall be concluded by final written decision of the District Leadership Team no later than sixty
(60) days after the date on which the District received the proper invoice.
4.4 Upon award of the Agreement, the Recipient shall provide to the District a detailed schedule of the
Project. The Recipient shall provide to the District quarterly progress reports summarizing a brief
description of the current status of the project, and the extent of Project completion. Upon request by the
District, the Recipient shall provide as supporting documentation, all work products associated with the
completion of the tasks designated in the Work Breakdown Structure and Schedule of Deliverables in the
Statement of Work, Exhibit "A," attached to this Agreement.
ARTICLE 5 — CONTRACT MANAGEMENT
5.1 The Parties shall direct all matters arising in connection with the performance of this Agreement, other
than invoices and notices, to the attention of the Project Manager for attempted resolution or action. The
Project Manager shall be responsible for overall coordination and oversight relating to the performance of
this Agreement.
5.2 All notices, demands, or other communications to the Recipient under this Agreement shall be in writing
and shall be deemed received if sent by certified mail, return receipt requested, to the address stated.
Agreement No. DG060333, Page 3 of 8
A ,
All notices to the District under this Agreement shall be in writing and sent by certified mail to:
South Florida Water Management District
Attn: Bruce Adams, Project Manager
3301 Gun Club Road
West Palm Beach, Fl 33406
5.3 All notices required by this Agreement shall be considered delivered upon receipt. Should either Party
change its address, written notice of such new address shall promptly be sent to the other Party.
5.4 All correspondence to the District under this Agreement shall reference the District's Agreement
Number.
ARTICLE 6 — TERMINATION / REMEDIES
6.1 It is the policy of the District to encourage good business practices by requiring recipients to materially
perform in accordance with the terms and conditions of the Agreement. In accordance with District Rule
40E-7, Part II of the Florida Administrative Code, "material breach" is defined as any substantial,
unexcused non-performance by failing to perform an act that is an important part of the transaction or
performing an act inconsistent with the terms and conditions of the Agreement.
If the Recipient materially fails to fulfill its obligations under this Agreement, the District will provide
written notice of the deficiency by forwarding a Cure Notice citing the specific nature of the material
breach. The Recipient shall have thirty (30) days to cure the breach. If the Recipient fails to cure the
breach within the thirty (30) day period, the District shall issue a Termination for Default Notice. Once
the District has notified the Recipient that it has materially breached its contract with the District, by
sending a Termination for Default Notice, the District's Governing Board shall determine whether the
Recipient should be suspended from doing future work with the District, and if so, for what period of
time. The District's Governing Board will consider the factors detailed in Rule 40E-7, Part II of the
Florida Administrative Code in making a determination as to whether a Recipient should be suspended,
and if so, for what period of time. Should the District terminate for default in accordance with this
provision, the District shall be entitled to recover procurement costs in addition to all other remedies
under law and/or equity.
6.2 The District may terminate this Agreement at any time for convenience upon thirty (30) calendar days
prior written notice to the Recipient. The perforinance of work under this Agreement may be terminated
by the District in accordance with this clause in whole, or from time to time in part, whenever the District
shall determine that such termination is in the best interest of the District. Any such termination shall be
effected by delivery of a Notice of Termination to the Recipient, specifying the extent to which
performance of work under the Agreement is terminated, and the date upon which such termination
becomes effective. In the event of termination, the District shall compensate the Recipient for all
authorized and accepted work performed through the ten-nination date. The District shall be relieved of
any and all future obligations hereunder, including but not limited to, lost profits and consequential
damages under this Agreement. The District may withhold all payments to the Recipient for such work
until such time as the District determines the exact amount due to the Recipient.
Agreement No. DG060333, Page 4 of 8
6.3 In the event a dispute arises, which the Contract Managers cannot resolve between themselves, the Parties
shall have the option to submit to non -binding mediation. The mediator or mediators shall be impartial,
shall be selected by the Parties, and the cost of the mediation shall be borne equally by the Parties. The
mediation process shall be confidential to the extent permitted by law.
ARTICLE 7 — RECORDS RETENTION
7.1 The Recipient shall maintain records and the District shall have inspection and audit rights as follows
A. Maintenance of Records. The Recipient shall maintain all financial and non -financial records and
reports directly or indirectly related to the negotiation or performance of this Agreement, including
supporting documentation for any service rates, expenses, research or reports. Such records shall be
maintained and made available for inspection for a period of five (5) years from completing
performance and receiving final payment under this Agreement.
B. Examination of Records. The District or its designated agent shall have the right to examine in
accordance with generally accepted governmental auditing standards all records directly or indirectly
related to this Agreement. Such examination may be made only within five (5) years from the date of
final payment under this Agreement and upon reasonable notice, time and place.
C. Extended Availability of Records for Legal Disputes. In the event the District should become involved
in a legal dispute with a third party arising from performance under this Agreement, the Recipient
shall extend the period of maintenance for all records relating to the Agreement until the final
disposition of the legal dispute, and all such records shall be made readily available to the District.
D. Periodic Audits. The District shall perform audits periodically to ensure funding objectives are being
met.
ARTICLE 8 — STANDARDS OF COMPLIANCE
8.1 The Recipient, its employees, subcontractors or assigns, shall comply with all applicable federal, state,
and local laws and regulations relating to the performance of this Agreement. The District undertakes no
duty to ensure such compliance, but will attempt to advise the Recipient, upon request, as to any such
laws of which it has present knowledge.
8.2 T i he laws of the State of Florida shall govern all aspects of this Agreement. In the event it is necessary for
either party to initiate legal action regarding this Agreement, venue shall be in the Fifteenth Judicial
Circuit for claims under state law and in the Southern District of Florida for any claims, which are
justifiable in federal court.
8.3 The Recipient shall allow public access to all project documents and materials in accordance with the
provisions of Chapter 119, Florida Statutes. Should the Recipient assert any exemptions to the
requirements of Chapter 119 and related Statutes, the burden of establishing such exemption, by way of
injunctive or other relief as provided by law, shall be upon the Recipient.
8.4 Pursuant to Section 216.347, Florida Statutes, the Recipient is prohibited from the expenditure of any
funds under this Agreement to lobby the Legislature, the judicial branch, or another state agency.
Agreement No. DG060333, Page 5 of 8
8.5 The Recipient shall obtain, at its sole expense, all necessary licenses, authorizations and permits from the
appropriate private party or federal, state, municipal or local agency, and other governmental approvals,
prior to commencing performance of this Agreement. A delay in obtaining permits shall not give rise to a
claim by the Recipient for additional compensation, If the Recipient is unable to obtain all necessary
permits in a timely manner, either party may elect to terminate this Agreement, each party to bear its own
costs, notwithstanding other provisions of this Agreement to the contrary.
8.6 The Recipient hereby assures that no person shall be excluded on the grounds of race, color, creed,
national origin, handicap, age, or sex, from participation in, denied the benefits of, or is otherwise
subjected to discrimination in any activity under this Agreement. The Recipient shall take all measures
necessary to effect these assurances.
8.7 The Recipient hereby assures that it is not on the State's Convicted Vendor List, or the District's
Suspension of Contracts List.
ARTICLE 9 — INDEMNIFICATION AND INSURANCE
9.1 For value received, which is hereby acknowledged, the Recipient shall defend, indemnify, save, and hold
the District, its officers, directors, board members, agents, assigns, and employees harmless from
liabilities, damages, losses, and costs, including but not limited to reasonable attorney's fees, to the extent
caused by the negligence, recklessness or intentionally wrongful conduct of the Recipient and other
persons employed or utilized by the Recipient in the performance of the Agreement. The District shall
have the right to approve counsel selected by the Recipient to defend the District in the event the District
is named in any legal action.
The Recipient ftirther acknowledges that it is solely responsible for ensuring its compliance and the
compliance of its subcontractors, suppliers, agents, assigns, invitees and employees with the terms of this
Agreement. This paragraph shall survive the expiration or termination of this Agreement.
ARTICLE 10 - RELATIONSHIP BETWEEN THE PARTIES
10.1 The Recipient shall be considered an independent contractor and neither party shall be considered an
employee or agent of the other party. Nothing in this Agreement shall be interpreted to establish any
relationship other than that of an independent contractor between the parties and their respective
employees, agents, subcontractors, or assigns during or after the performance of this Agreement. Both
parties are free to enter into contracts with other parties for similar services.
10.2 The Recipient shall not assign, delegate or otherwise transfer its rights and obligations as set forth in this
Agreement without the prior written consent of the District. Any attempted assignment in violation of this
provision shall be void,
10.3 It is the intent and understanding of the Parties that this Agreement is solely for the benefit of the
Recipient and the District. No person or entity other than the Recipient or the District shall have any
rights or privileges under this Agreement in any capacity whatsoever, either as third party beneficiary or
otherwise.
Agreement No. DG060333, Page 6 of 8
ARTICLE 11 - GENERAL PROVISIONS
11.1 Notwithstanding any provisions of this Agreement to the contrary, the Parties shall not be held liable for
any failure or delay in the performance of this Agreement that arises from fires, floods, strikes,
embargoes, acts of the public enemy, unusually severe weather, outbreak of war, restraint of government,
riots, civil commotion, force majeure, act of God, or for any other cause of the same character which is
unavoidable through the exercise of due care and beyond the control of the Parties. Failure to perform
shall be excused during the continuance of such circumstances, but this Agreement shall otherwise remain
in effect. This provision shall not apply if the Statement of Work — Exhibit "A" of this Agreement
specifies that performance by the Recipient is specifically required during the occurrence of any of the
events herein mentioned.
11.2 Any inconsistency in this Agreement shall be resolved by giving precedence in the following order.
(a) Terms and Conditions outlined in Articles I -11.
(b) Exhibit "A" Statement of Work.
(c) All other exhibits, attachments and documents specifically incorporated herein by reference.
11.3 Failures or waivers to insist on strict performance of any covenant, condition, or provision of this
Agreement by the Parties, their successors and assigns shall not be deemed a waiver of any of its rights or
remedies, nor shall it relieve the other Party from performing any subsequent obligations strictly in
accordance with the terms of this Agreement. No waiver shall be effective unless in writing and signed by
the Party against whom enforcement is sought. Such waiver shall be limited to provisions of this
Agreement specifically referred to therein and shall not be deemed a waiver of any other provision. No
waiver shall constitute a continuing waiver unless the writing states otherwise.
11.4 Should any term or provision of this Agreement be held, to any extent, invalid or unenforceable, as
against any person, entity or circumstance during the term hereof, by force of any statute, law, or ruling of
any foram of competent jurisdiction, such invalidity shall not affect any other term or provision of this
Agreement, to the extent the Agreement shall remain operable, enforceable and in full force and effect to
the extent permitted by law.
11.5 This Agreement may be amended only with the written approval of the Parties.
11.6 This Agreement states that all publicity/outreach media will be jointly planned by the Recipient and the
District and any and all materials, events, or endorsements arising out of this award will require prior
District approval.
11.7 This Agreement states the entire understanding and Agreement between the Parties and supersedes any
and all written or oral representations, statements, negotiations or Agreements previously existing
between the Parties with respect to the subject matter of this Agreement. The Recipient recognizes that
any representations, statements or negotiations made by District staff do not suffice to legally bind the
District in a contractual relationship unless they have been reduced to writing and signed by an authorized
District representative. This Agreement shall insure to the benefit of and shall be binding upon the
parties, their respective assigns, and successors in interest.
Agreement No. DG060333, Page 7 of 8
IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby execute this Agreement
on the date written below.
SOUTH F'LORIDA WATER MANAGEMENT DISTRICT,
BY ITS GOVERNING BOARD
rlAil
Frank Hayden,
Date:
�2
SFWMD Office of Counsel Approved
By: _ /11 late:
SFWMD Procurement Approved
Date:
Approved as to form:
)MOIL—J101-112A
CITY'ATTORNIII'
Recipient's Legal Name:
Director
CITY OF TAMARAC
Jeffrey L. Miller
By Authorized Official:
Signature:
Title: Cletycmanager
Date:
Agreement No. DG060333, Page 8 of 8
EXHIBIT "A"
STATEMENT OF WORK
1.0 Introduction
Water conservation must become part of the consciousness of every resident in South Florida.
According to the Bureau of Economic and Business Research, the 2000 census reported the
City of Tamarac with a population of 55,588. As the updated 2005 figure is 58,650, the City's
population increased 5.2% over the past five years. The City's population is growing and our
water sources are limited, forcing the promotion of wiser water use. Landscape irrigation
accounts for as much as 50% of water use. By installing rain shut-off devices, water savings in
this area are immediately visible. For many residents, water conservation devices for indoor
water use would be most effective.
In 2002-03, the City of Tamarac participated in a Broward County and District program to
provide and install rain sensor devices on irrigation systems using City water. Sixty-four (64)
devices were installed. A comparison of water usage before the program to usage after
showed an average reduction of 20%. It is our desire to continue this program and extend it to
irrigation systems that use canal and lake water.
During the 2001 drought, the City of Tamarac urged residents to conserve water by using
devices such as toilet dams, faucet restrictors, leak tests, and low flow shower heads.
Businesses were urged to use these same items and to investigate waterless urinals. Additional
funding from the Water Savings Incentive Program will provide these items to senior citizens
in the community and install waterless urinals in all City facilities.
2.0 Justification
Combined with educational programs, the use of low cost water conservation technology will
help promote conservation and reduce water usage, even during times without drought. in
addition to lowering water usage, thus conserving an important resource, water conservation
programs can serve a fiscal purpose. By encouraging water conservation, water systems may
avoid costs associated with major capital improvements necessary to meet higher demand, thus
saving taxpayer dollars.
The manufacturer of the waterless urinals estimates that each one saves approximately 40,000
gallons of water per year over our standard urinals. The installation of 50 urinals in fire
stations, parks, and other City facilities could save two million gallons of water each year.
Toilet dams reduce each flush by 1 gallon. Low flow shower heads also reduce water used in
the home. Though it is difficult to quantify the water savings, distributing two thousand
(2,000) toilet dams and one hundred (100) shower heads can save a significant amount of
water.
Exhibit "Xto Agreement No. DG060333, Page 1 of 4
Installation of the rain sensors will help to stop unnecessary irrigation. The Broward
County/SFWMD program focused on irrigation systems using city water. By extending the
program to systems using canal and lake water, more homes can participate and increase the
water savings.
3.0 Scope
A rain shut-off device signals the irrigation system when rain has provided sufficient moisture,
avoiding unnecessary irrigation. Since 1991, these devices have been required on installation
of new irrigation systems. The program will be a continuation of the Rain Sensor Shut-off
Device Retrofit Program which was a partnership between the SFWMD, Broward County, and
the City of Tamarac.
Additionally, the program will provide retrofits of water saving devices such as toilet dams
and low flow shower heads to senior citizens in our community, which make up nearly 40% of
our population. All participants will receive conservation information as part of the program.
This grant also will be used to install waterless urinals in all City of Tamarac facilities
including City Hall, fire stations, parks, and the Community Center.
Along with the availability of water saving devices, the proposed program will focus attention
on the constant need to conserve water, even if there is not a drought.
4.0 Work Breakdown Structure
Participants: Residents, businesses and homeowner associations in the City of Tamarac will
be eligible for this program. Rain sensors will be offered first to homeowner associations
since they use more water for irrigation than the others. Residents and businesses will be the
secondary target for these devices. Senior citizens will be the target uses for indoor water
conservation devices. Finally, the City of Tamarac will replace all urinals in City facilities
with waterless ones.
Use of Funds: The City of Tamarac will purchase
100 rain sensor devices @ $15/each
= $1,500
Installation of devices @ $75/each
= $7,500*
2,000 toilet dams @ $0.50/each
= $ 1,000
50 waterless urinals with installation
@ $350 each
= $17,500
100 Shower heads @ $7/each
= $700
Leak dyes and other giveaways
= $1,800
Total
= $30,000
*The City of Tamarac will waive building fees for the installation of the devices in this
program. (In -kind services estimated at $7,500)
Administration of Progam: This prograin will be administered by the Water Treatment
Division of the Utilities Department. The proposed Fiscal Year 2006 budget includes the
Exhibit "A!'to Agreement No. DG060333, Page 2 of 4
position o - f Water Conservation Specialist. The responsibilities of this position include
conservation education and will directly manage this program, install the toilet dams and
shower heads, and coordinate the rain sensor program. Salary expenses will serve as a large
portion of the City's match. This position is the City of Tamarac's commitment of at least
50% of the total project cost. It is estimated that 60% of the time for this position would be
used for this retrofit program. At an annual cost of $47,000, $28,200 will be spent in support
of the activities in this grant. If the position is not filled, the activities in this grant will be
conducted by reassignment of current staff.
Prior to the receipt of funding:
• Vendors will be found for rain sensors, low volume shower heads, and other retrofit
devices.
• The City of Tamarac will begin an advertising campaign to find participants.
• All City procedures for the start of the project will be completed prior to the receipt of
District's funding.
Upon receipt of the funding:
A water resource presentation will be developed and scheduled. The first homeowner's
presentation will be made to the President's Council, a group with representatives of all
homeowner associations In the City. Homeowner associations are large consumers of
water for irrigation. From there, presentations will be scheduled at various associations
throughout the City with an emphasis on the associations of seniors -only communities.
Most of the senior communities schedule activities for their residents and welcome visits
from City representatives.
The City's Public Information Office will market the program to the target audience.
Articles will be published in the city-wide newsletter offering the program. It will be
advertised on the City's website and the local newspaper. All advertising will stress the
District's support and funding of the program.
Information packets on Florida water resources will be developed using, whenever
possible, District literature.
Although senior citizens are the focal point of this water conservation device retrof t
project, the retrofit devices will also be offered to Chamber of Commerce members for use
at their businesses if devices are still available
TarRet Audiences: In the 2000 census, 37.7% of the population of Tamarac was over age 65.
The c��ent population is approximately 58,000. The current median age is 52. There are
more than 90 homeowner associations and 1,500 businesses in the City. These are the target
audiences.
5.0 Location of the Project
The program is intended for residents and businesses of the City of Tamarac in Broward
County.
Exhibit "Xto Agreement No. DG060333, Page 3 of 4
6.0 Schedule of Defiverables
October 1, 2005 — November 30, 2005
Develop water conservation packets for distribution to program participants
Address the homeowner association to announce the program
With the Purchasing Department, find vendors for installation of the rain sensors
Pass Resolution of the City Commission to waive permit fees for the installation of the
rain sensors
Purchase rain sensors and other water conservation devices
December 1, 2005 — January 31, 2006
0 Begin selecting locations for the rain sensor and other conservation devices
February 1, 2006 — June 30, 2006
Install devices
Conduct water conservation seminars throughout the City of Tamarac
July 31, 2006 — September 30, 2006
Review the results of the program
Determine what changes are necessary to continue the program
Exhibit "N' to Agreement No. DG060333, Page 4 of 4
EXHIBIT "B"
SUMMARY SCHEDULE OF TASKS AND DELIVERABLES
A summary deliverable schedule associated with this project is set forth below. The
schedule is based on a one year agreement.
All deliverables submitted hereunder are subject to review by the District. Due dates for all
deliverables are based on the number of weeks from the date of agreement execution. The
Recipient hereby agrees to provide the District all deliverables, data and infort-nation
described in the Statement of Work in writing.
Payment shall be made following receipt and acceptance by the District of project
deliverables in accordance with the schedule set forth below. Total payment by the
District for all work completed herein shall not exceed the amount of $30,000.00. All
payments are subject to District fiscal year appropriations. The Recipient shall contribute
funding in the amount of $35,700.00.
Exhibit "B" to Agreement No. DG060333, Page I of I