HomeMy WebLinkAboutCity of Tamarac Resolution R-2005-207Temp. Reso. # 10833
October 14, 2005
Page 1 of 4
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2005- a2O :j
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO APPROVE THE
PURCHASE OF WATER METERS FROM NEPTUNE
TECHNOLOGY GROUP, INC., VIA THEIR LOCAL
DISTRIBUTOR, SUNSTATE METER & SUPPLY, INC.,
UTILIZING THE CITY OF POMPANO BEACH BID NUMBER
H-20-05; AUTHORIZING AN ANNUAL EXPENDITURE IN AN
AMOUNT NOT TO EXCEED $120,000 FOR SAID PURPOSE;
PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City of Tamarac Utilities Department administers an on -going water
meter replacement program throughout the water distribution system; and
WHEREAS, the American Water Works Association has established water meter
exchange period standards to ensure inaccurate meters are replaced; and
WHEREAS, meter replacements and new meter installations will recover water
revenues required to maintain the City's water and wastewater operations; and
WHEREAS, the City of Tamarac has appropriated funding to address water meter
replacement, new water meter installation and water meter relocations throughout the
water distribution system; and
Temp. Reso. # 10833
October 14, 2005
Page 2 of 4
WHEREAS, Section 6-155 of the Code of Ordinances of the City of Tamarac allows
the Purchasing Officer the authority to purchase supplies, materials and equipment subject
to contracts with other governmental agencies; and
WHEREAS, the City of Pompano Beach awarded Bid Number H-20-05 to Neptune
Technology Group, Inc., via their local distributor, Sunstate Meter & Supply, Inc., for an
initial term of one (1) year, expiring on February 22, 2006 with four (4) additional one (1)
year automatic renewal periods, hereto attached as "Exhibit 1 "; and
WHEREAS, Neptune Technology Group, Inc. and Sunstate Meter & Supply, Inc.
have agreed to extend the pricing, terms and conditions of City of Pompano Beach Bid
Number H-20-05 to the City of Tamarac, a copy of said authorization hereto attached as
"Exhibit 2"; and
WHEREAS, the Director of Utilities and Purchasing/Contracts Manager recommend
that the City of Pompano Beach Bid Number H-20-05 be utilized for the purchase of water
meters from in an amount not to exceed $120,000 annually; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in
the best interest of the citizens and residents of the City of Tamarac to approve the annual
purchase of water meters from Neptune Technology Group, Inc., via their local distributor,
Sunstate Meter & Supply, Inc., utilizing the City of Pompano Beach Bid Number H-20-05 in
an amount not to exceed $120,000 annually. I
Temp. Reso. # 10833
October 14, 2005
Page 3 of 4
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA, THAT:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this resolution
upon adoption hereof.
SECTION 2: The appropriate City Officials are hereby authorized to purchase
water meters from Neptune Technology Group, Inc., via their local distributcrr, Sunstate
IMeter & Supply, Inc., utilizing the City of Pompano Beach Bid Number H-20-05.
SECTION 3: An annual expenditure in an amount not to exceed $120,000 for
said purpose is hereby approved.
SECTION 4: All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 5: If any clause, section, other part or application of this
Resolution is held byany court of competent jurisdiction to be unconstitutional orinvalid, in
part or application; it shall not affect the validity of the remaining portions or applications of
this Resolution.
I
Temp. Reso. # 10833
October 14, 2005
Page 4 of 4
SECTION 6: This Resolution shall become effective immediately upon its
passage and adoption.
PASSED, ADOPTED AND APPROVED this 9"t�l day of , 2005.
ATTEST:
L
MARION SWE SON, CMC
CITY CLERK
I HEREBY CERTIFY that
I have approved this
RESOLUTION as to form.
AMU S. GOREN
INTERIM CITY ATTORNEY
Q5'c'
JOE SCHREIBER
MAYOR
RECORD OF COMMISSION VOTE:
MAYOR SCHREIBER
DIST 1: COMM. PORTNER
DIST 2: V/M TALABISCO
DIST 3: COMM. SULTANOF
DIST 4: COMM. ROBERTS
1
1
1
Temp Reso 10833
Exhibit I
City, of P
=pmo -B&ach, Florida
February 23, 2005
Lawrence M. Russo, V.P. Finance/Secretary
Neptune Technology Ciroup, Inc.
1600 Alabama Highway 229
Tallassee, Alabama 36078
Via Facsimile (334) 283-7299
Dear Mr. Russo,
The City Commission, at their February 22, 200S, meeting, agenda itern #3, approved award of
an open-end contract to your company for the following:
Bid H-20-05, Water Meters
The contract period shall be one year, through February 22, 2006. The City will place orders for
water meters, as needed, at the unit prices bid, throughout the contract period. ne
specifications, terms, and conditions of the Bid shall remain firm for the initial contTact period,
and any renewal period. Contract renewal may be made as per the ter, ms contained in the bid
document,
Please call rne if you have any questions at (954) 786-4098, Thank you for your Cooperation in
this matter.
Very truly yours,
Lecta Hardin
Purchasing Supervisor
PC: Frankie Chevere, Chief Material Handling Specialist
Mark Eddington, Water Distribution Supervisor
file
Meeting Date:
REQUESTED COMMISSION ACTION:
X Consent Ordinance Resolution
Agenda Item - � 3 .. - J j I a V, -;---.A
�11 - - Ai=
Consideration/Discussion Workshop
SHORT TITLE Approval to award Bid H-20-05, Water Meters, to the single bidder, Neptune Technol2gy
Group Inc., for an annual, gp!2n-end contract.
Summary of Purpose and Why:
Bid H-20-05'was issued to establish an annual, open-end contract for the purchase of water meters, as
needed, for use by the Utilities Departrnent In the water distribution system. Bid award Is recommended to
thesingle bidder, Neptune Technology Group Inc., at the unit prices bid. The contract period is one year,
commencing upon award by the City Commission, with contract renewal possible as stated in the bid
specifications. Based on the estimated quantity of water meters to be purchased, and the unit prices
submitted by Neptune Technology Group, annual expenditures may total $186,359.50. This bid was
assigned a voluntary 5% Small Business Enterprise participation goal; the bidder did not indicate SBE
participation. City Commission approval of this contract award Is requested.
copy
(1) Origin of request for this action: staff
(2) Primary staff contact:: A. Randolph Brown, Utilities Director 954 786-4194
(3) Expiration of contract, if applicable: see above
(4) Fiscal impact and source 6f funding: As needed, from bygpted funds in the Water Distribution RePa_ir an
Maintenance and Service Installation accounts.
DEPARTMENTAL
COORDINATION
Utilities
General SeWc-es
Budget
Finance
Advisory Board
X City Manager
DEPARTMENTAL
DATE RECOMMENDATION
2- ON- approve
ACTION TAKEN BY COMMISSION:
!2rdialngg Resoldbon
Worksh
I mmulrig 1 " Reading
2m Readin g
DEPARTMENTAL HEAD SIGNATURE
Results:
Results:
MEMORANDUM
Purchasing #05-073
February 8, 2005
To: C. William Harget� Jr., City Manager
Through: Ernie Siegrist, General Services Director le
From: Leeta Hardin, Purchasing Supervisor, Im
Subject: Award Bid H-20-05, Water Meters
C
gntract NeqaackgMynd
Bid H-20-05 was issued to establish an annuaL open-end contract for the purchase of
water meters, delivered, as needed for inventory in the Central Stores warehouse and for
direct purchase by the Utilities Department. The specifications for this bid were
generated from information flunished by the Utilities Depariment.
A single bid was received from Neptune Technology Group Inc., the City's current
vendor for water meters. The Utilities Department has reviewed the bid proposal
submitted by Nepttme Technology Group, and finds the products and pricing acceptable. -
In their current bid, Neptune increased the net price for only one of the 29 items that were
included on the last bid issued in 1999. Nepttme Technology Group Inc. is the
manufacturer of the Neptune T- 10, TnL/Flo, HP Protectus, HP Fire Service Turbine, HP
Turbine, and Neptune Strainers proposed in their bid. The Water Distribution Supervisor
recommends the contract be awarded to Neptune Technology Group Inc., the single
bidder.
This bid was assigned a voluntary 5% Small Business Enterprise participation goal.
Neptune Technology Group returned the forms, however, they did not indicate SBE
participation.
Attached you will find copies of a memorandum and the bid award recommendation form
submitted by the Utilities Department, and copies of the bid tabulation, bid mailing RS4
and bid solicitation document.
Bidders List
The Bidders List was created by using companies suggested by the requesting
deParlmcnt, companies that have responded to prior bids, companies that have requested
their names be placed on the Bid List, and companies from appropriate listings in other
source books.
Purchasing #05-073
Page 2
February 8, 2005
Number of bid packages issued 8
Number of bids received I
Number of "no bid" responses received 6
Number of companies who received bid packages
but did not respond I
Advertis
The Bid was advertised in the Sun SentineL and notices were sent to bid notice agencies
throughout the nation. Bid notices are also posted on the City's web page.
The total annual value of this contract, based on the unit prices bid and the estimated
quantity of meters to be purchased, is $186,�59.50. Purchases will be made, as needed,
fiom. budgeted funds m the Central Stores Asset Inventory account from account 412-
3330-533.46-30 Utilities FundfWater Distribution/Repair & Maintenance Machinery &
Equipment from account 412-3330-533.64-65 Utilities Fund/Water Distribution/Service
Installations, and other accounts as applicable.
Award Rgggmmendgon
L
It is recommended that a one-yeu contract: award be made to the single bidder, Neptune
Technology Group Inc., at the unit prices bid. The contract period will be one (1) year,
commencing upon award by the City Commission, with possible renewal, subject to the
terms and conditions contained in the bid specifications.
/lh
enclosures
pc: file
Wastewater Purnping Dim
Wastewater Transrnission Divn.
StorTrwater Dim Phone # (954) 7W4153
Water Distribution Dim Fax # (W) 79"M
City of Pompano Beach
Utilities Depadment
MEMORANDUM 805-10
DATE: February 4, 2005
TO: Ernest A. Slegrist, General SerAces Director
VIA: A. Randolph Brown, Utilities Director
FROM: Mark Eddington, Water Distribution Supervisor
SUBJECT: Water Motor Bid Approval
We have 30 years of pdor experience with Neptune water meters. They provide a full line of
meters from3/4* residential to 10' compound and fire service. We have received exoellent
factory support and training. We have 19,000 Neptune meters currently In use in theCky of
Pompano Beach water distribution system.
In the current bid, the City of Pompano Beach required all bidders to supply meters
manufactured with mEnvirobrasso (a lead free metal alloy that contains less than 25% lead).
All Neptune meters are manufactured with "Enviorobrass". This exceeds Ansi-NSF 61 lead
requirements for brass used in water supply parts. Envirobrass is standard with all Neptune
water meters as specified by the City of Pompano Beach.
The current bid requires field programmable encoder registers. These will now be provided
as the standard with all large meters (30-10u). The registers are also field programmable.
This allows us to retrofit existing meters and program register head ID numbers in the field to
match stamped meter case numbers. Other brands do not allow this field programmability
feature. Neptune's motors are being supplied with encoder registers and are field
programmable as specified by the City of Pompano Beach.
Our bid requires a combination water meter and backflow preventor. Neptune is the only
meter manufacturer that offers a combination motor and approved testable In line backflow
preventor. Standard meters can be converted to backflow protection meters without altering
customer piping. This will be used in our system more as reuse system is expanded and the
potable system requires mandatory backflow protection. This meter complies with the City of
Pompano Beach specifications.
We are, recommending that the low bidder, Neptune, be awarded this bid.
BID AWARD RECONmEMATION FORM
Leeta Hardin Dsft 1/12/05
Fkom- Pwchasilug Diviifm
To. Utilities/ftter Trans. Deparbnat AML:
suNect: Bid No.
Mark Eddington
9-20-05 J6=dqMvjM: Water Meters
Aukhed is *e Bid Tsbulsfimficw wbied ftvm�wrvkc -le-q bitionedbypurdqpadmad PkMOOMPb*dds
forks
ibrin in mder 69 pwa pmocaudon wd mendedons may be ME& Ib dw city COMMWM
SppmVel, as appropnaw your nqmm should be type& Flow I., ah ft= to Se Pmdmft Dhisim
widdn ftec weeks ofm=PL
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ad& be NqOeMd by &e City CanoWssico Ilds memo shodd also codgin a deftW jusdfiadm ifyou we
rojec6ng a low (we below).
soURCEOFFUNDS:
CA)&: 412-3330-533-.4630 & 6465
Tt&. Maint. Kach/lgquip_& Service Installations
2. RECO)AMEMAnON:
(a) Vhkh doymim m i maid?
Neptune__
(b) 13ftywas - i A ad bid ft kmed bid mcdVed?
Yea __X_ No
14cft: NyoumummdxwKdtoo&wtmftlowbWWkrdftWjwffmxdmmu.gbc
fmvished for wjoWm of all kmw bW in M
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yet - NO Not appUc" fix IMs bid
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[rW 7
CITY OF POMPANO BEACH -- BID TABULATION
Bid #: H-20-05 Title: Water Meters
Date 01/12/2005
Bidder:
Neptune Technology Group, Inc.,
1600 Alabama Highway 229,
Tallassee, AL 36078
Group 1 — Disc Meters, 5/8" - 2"
Item 1, 5/8" x 3140, each:
$24.75
total for 858:
$21,235.50
mfg. and part number:
Neptune T 10
Item 2, 1 ", each:
$67.00
total for 450:
0,150.00
and rt number:
Neptune T 10
Item 3, 1-1/2", each:
$167.00
total for 90:
15,030.00
mfg. and part number:
Neptune T-10
Item 4, 2", each:
33.00
total for 51:
$11,883.00
mfg. and part number.
Neptune T 10
Item 5, 8" x 314w with integrated
double check backkfiow preventer,
each:
$120.00.
total for 200:
$24,000.00
. and part number:
Neptune T 10
Total, new meters:
102,298.50
Option, additional charge to order
any of above meters with reclaimed
register, per meter:
$2.00
New meters, delivery time a.r.o.:
30 days
roup 1 — isc eters, 8 - 2",
Trade -In Allowance for Used Meters
Item 6, 8" x 314w, credit each:
$2.V0
total 5r 858:
gi,716.00
Item 7, 1", credit each:
$44.00
total for 4 :
$1,800.00
trade-in allowance:
$3,516.00
NET T&FAFL, P 1:
$98,782.96
Group 2 — Compound Meters
Item , each:
$1,TWW.
or 1:
m1g. and part number:
Neptune to
Item$1,407.00
foTal for$1,W7—.ffi
mfg. and part num r
eptune TnW10
Page 1 of 4
CITY OF POMPANO BEACH — BID TABULATION
Bid #: H-20-05 Title: Water Meters
Date 01 /12/2005
Bidder:
Neptune Technology Group, Inc.,
1600 Alabama Highway 229,
Tallassee, AL 36078
Item 3, 6". each:
$2,741.00
total for 1:
$2,741.00
mfg. and part number:
Neptune TM/Flo
TOTAL, GROUP 7:
5,288.00
Option, additional charge to order
any of above meters with reclaimed
register, per meter
$4.00
Bidder notes "compounds have 2
registers, at $2 each, which totals
$4"
Delivery time a.r.o.:
30 da
Grou S — Fire Service Motors
Item 1, 4" x 1 ", each:
,360.
total for 1:
•360•
mfg. and part number.
HP Protectus
Item 2, 6" x 1-1 ", each:
,145.
total fbr 1:
$5,145.66
mfg. and part number:
HP Protectus
Item 3, 8" x 2",$6,353-00
total fbr 1:
,353.60
mfg. and part number
HP Protectus
Item 4.10" x 2",
9,765.00
i6W-16FT
$9,765.00
mfg. and part number.
HP Protectus
TOTAL, GROUP 3:
$24,623.00
Delivery time a.r.o.:
days
Group 4 -- ro ry ce Turbine
Meters
Item 1. T. each:
$1,590.00
tote
1,590.00
and part number:
HP Fire Service Turbine
Item
1
tote r 1:
and part num r:
HP Fire Service Turbine
m
ew
total r
and part num r:
HP Fire SW7M Turbine
Page 2 of 4
CITY OF POMPANO BEACH -- BID TABULATION
Bid #: H-20-05 Title: Water Meters
Date 01/12/2005
Bidder:
Neptune Technology Group, Inc.,
1600 Alabama Highway 229,
Tallassee, AL 36078
Item 4, 8", each:
,050.
total for 8:
$32,400.00
and part number:
HP Fire Service Turbine
Item 5, 10", each:
$5,600.00
total for 1:
$5,600-00
m . and part number:
HP Fire Service Turbine
TOTAL, GROUP 4:
$50,490.00
delivery time a.r.o.:
30 days
Group 5 — Turbine Meters
Item 1, 2", each:
$295.001
total for 1:
5.
and part number:
HP Turbine
Item 2, 3", each:
15.
total for 1:
$415.001
and part number:
HP Turbine
Item 3, 4", each:
$750.00
total for 1:
$750.00
mfg. and part number.
HP Turbine
Item 4, 4" with reclaimed register,
each:
$752.00
total for 1:
$752.00
and part number:
HP Turbine
Item 5, V, each:
$1,420.00
total for 1:
1,4 -00
and part number:
HP Turbine
Item with reclaimed register,
each:
$1.422.00
total for 1:
$1,422.00
mfg. and part number:
RP Turbine
Item 7, 80, each:
,010.00
total for
, 10.00
m1g. and part number:
RP Turbine
TOTAL, GROUP 5:
T,
Optim. additional arge to order
any of above meters with reclaimed
register, per meter (n/a for Items 4
and 6):
$2.00
Delivery time a.r.o.:
30 days
Page 3 of 4
CITY OF POMPANO BEACH -- BID TABULATION
Bid #: H-20-05 Title: Water Meters
Date 01 1 20=005
Bidder:
Neptune Technology Group, Inc.,
1600 Alabama Highway 229,
Tallassee, AL 36078
Group 6 - Stralners
Item 1, 2" x 7" x 2-1 /8", each:
$112.00
total for 1:
$112.00
mfg. and part number:
Neptune Strainer
Item 2, 3" x 6" x 3-3/4% each:
$0.00
total far 1:
$0.00
mfg. and part number:
not stated
Item 3, 4" x 7-112wx 4-1/2", each-
$0.00
total for 1:
mfg. and part number:
not stated
Item 4, 6" x 9" x 5-1 /2", each:
.00
tom 1:
mfFand part number:
not stated
Item 5, 8" x 10" x 6- 4", each:
$0.00
total for 1:
.00
mfg. and part number
not stated
TOTAL, GROUP 6:
$112.00
Delivery time a.r.o.:
30 days
GIORD TOTAL, GROUPS 1.6:
186,35 .
Contingent Pricing -- Meter Parts
Price list effective date:
January 2004
Discount percentage allowed from
above list:
15%
Small usiness Enterprise
participation:
forms returned, marked We"
Page 4 of 4
u
SUN -SENTINEL
PUBLISHED DAILY
FORT LAUDERDALE, BROWARD COUNTY, FLORIDA
BOCA RATON, PALM BEACH COUNTY, FLORIDA
MIAMI, MIAMI DADE COUNTY, FLORIDA
14-2#40 WA*%WS
Sealed b1ft 0
STATE OF FLORIDA
will ba, recel= -
Chilling 011I IM 1*
COUNTY OF BROWARD/PALM BEACWMIAMI DADE
3rd AVOUNI... Bid Porn-
a until
BEFaT�HE UNDERSIGNED AUTHORITY, PERSONALLY APPEARED
pa"o'seack,F]
2:00 P.M. 0011*111- JAnUArY
'V2 .101ft"'are Ire.
�2�
tm
q;6t;jj. jol"tia" an
WHO, ON OATH, SAYS THAT
HE/814VIS A DULY AUTHORIZED REPFIESENTATIVE OF THE CLASSIFIED
annual contmt for the
urchase-of water materi
= City has atablished a
DEPARTMENT OF THE SUN -SENTINEL, DAILY NEWSPAPER PUBLISHED
5% VOlUntOrY SrMll BUISI'
me" imiterprift Participm-
IN BROWARPIPALM BEACHIMIAMI DADE COUNTY, FLORIDA. AND THAT THE
tion ral for this Vint.
wr
t a to -
th
ATTACHED COPY OF ADVERTISEMENT, BEING A:
air
to ab Ain a copy
11citation lit no charge mc-
"ItsA!L1wvb Site www.
BID H-20-05 WATER METERS
W.R.
IN" at WX 7* -409S.,
IN THE MATTER OF:
Bid H-20-05 Water Meters
IN THE CIRCUIT COURT, WAS PUBLISHED IN SAID NEWSPAPER IN THE
ISSUES OF:
12120,1 122OM7
AFFIANT FURTHER SAYS THAT THE SAID SUN -SENTINEL IS A NEWSPAPER
PUBLISHED IN SAID BROWARDIPALM BEACH1MIAM1 DADE COUNTY, FLORIDA,
AND THAT THE SAID NEWSPAPER HAS HERETOFORE BEEN CONTINUOUSLY
PUBLISHED IN SAID BROWARDIPALM BEACKMIAMI DADE COUNTY. FLORIDA,
EACH DAY, AND HAS BEEN ENTERED AS SECOND CLASS MATTER AT THE
POST OFFICE IN FORT LAUDERDALE. IN SAID BROWARD COUNTY, FLORIDA,
FOR A PERIOD OF ONE YEAR NEXT PRECEDING THE FIRST PUBLICATION OF
ATTACHED COPY OF ADVERTISEMENT, AND AFFIANT FURTHER SAYS THAT
HE/SHE HAS NEITHER PAID, NOR PROMISED, ANY PERSON. FIRM, OR
CORPORATION, ANY DISCOUNT, REBATE, COMMISSION, OR REFUND, FOR THE
PURPOSE OF SECURING THIS ADVERTISEMENT FOR PUBLICATION IN SAID
NEWSPAPER. I I
(SIGNATURE OF AFFIANT)
SWORN TO AND SUBSCRIBED BEFORE ME
ON: 20-DecembelI , &D.,
Idelh(M. Johnson
".10,711'ril-Ision .4 t'10326508
'�-C'.' 21f,"- 2008
F NOTARY,9"VED, PRINTED, ED)
PERSONALLY KNOWN OR
PRODUCED IDENTIFICATION
R
N F. PTU N E%
A New Beginning... A Trusted Name
January 10, 2005
City of Pompano Beach
Purchasing Division
1190 N.E. P Avenue, Building C
Pompano Beach, FL 33060
Re: Bid H-20L-05 — Water Meters
Due: Wed, January 12,2005@2:00p.im
We are pleased to provide the City of Pompano with pricing for your metering
requirements. Descriptive literature and warranty infonnation for the above Proposal is
enclosed. To -date, all Neptune T- 10 residential and commercial meters are NSF-61
approved as well as the complete Neptune line of Tru/Flo Compounds and the B?
Turbines. Our remaining large meters have also been submitted to NSF for approval.
All meters fiirnished under this proposal meet or exceed AWWA Standard Specifications,
Latest Revision. Our terms are net 30 days with delivery at 30 days ARO. Neptune"$
current Parts Price List U676-9 or latest revision will apply.
We appreciate your interest in Neptune products and look forward to supplying your
water meter needs. Please do not hesitate to contact Terry Gullett at 407-493-5385 or our
bid department at 334-283-6555 if you have any questions.
Sincerely,
C4"9064V
Lawrence M. Russo
VP' Finance/Secretary
LMR/cbs
Enclosures
Neptune Technology Group Inc - 1600 Alabama Highway 229 e Tallassee, Al 36078 * Phone (334) 293-6555 - Fax (334) 293-7299
Bidder Namelmn= MMmm moup i
City of Pompano Beach, Purchasing Division
1190 N.E. 3rd Avenue, Building C,.Pompan.o. Beach, Flori4 33060
BED H-20-05 — WATER METERS
December 14, 2004
The City of Pompano Beach is currently soliciting bids to establish an annual contract for the
purchase of water meters. Sealed bids will be received until 2:00 p.m. (local), January 12,2005,
in the Purchasing office at 1190 North East 3rd Avenue, Building C, Pompano Beach, Florida.
These bids will then be publicly opened at the above'time and date in the presence of City
officials. Bid openings are open to the public. All bidders and/or their representatives are
invited to be present. Bids may not be submitted by facsimile.
Onceopened, the bids will be tabulated., evaluated, and presented to the appropriate City officials
for contract award.
There are three (3) sections in this bid: Specifications/Special Conditions', General Conditions,
and Proposal. Please read all sections thoroughly. Complete the bid in accordance with the
instructions and return all numbered pages, initialed at the bottom of each page, when you submit
your bid package. Failure to do so may result in the rejection of your bid.
If you need any additional information regarding this bid, Please contact Lecta Hardin,
Purchasing Supervisor, at (954) 786-4098.
SECT -ION I - SPECIFICAnONS/SEEC16L CQIMM-ONS
A. ktent
The intent of this bid is to establish an annual, open-end contract for the purchase of
water meters, delivered, as and when needed.
B. Contmit -Period
The initial contract period shall be one year, commencing upon award by the appropriate
City officials.
Bid H-20-05 Page 1 of 25 1nitial
C.
Bidder Name UPTM TECRMLOGY GRM I
The contract shall be automatically renewed for up to four (4) additional one-year
periods, unless the General Services Director or the successful bidder receiving award
shall give notice to the other party of intent not to.renew for the additional period, which
notice must be delivered by certified mail, and must be received at least sixty (60) days
prior to the end of the initial contract period. All terms, prices and conditions shall
remain firm for the initial period of the contract, and any renewal period.
In the event delivery/service is scheduled to end because of the expiration of this contrad,
the Contractor shall continue to deliver/service upon the request of the General Services
Director. The extension period shall not extend for more than ninety (90) days bernd
the expiration date of the existing contract. The Contractor shall be compensated for the
product/service at the rate in effect when this extension clause is invoked by the City.
No warranty or guarantee is given or implied as to the total amount to be purchased as a
result of this contract. -Ibe quantities stated in this bid are estimates of annual usage, to
be used for bid comparison purposes only. Meters will be ordered as needed.
D. , Bid It=§-/QWWing
Like items within this bid are grouped. Bidden may submit bids on any or all groups. If
bidding a group, all item within that group must be pric44 for the bid to be considered.
E. Basis of
F.
Award will be made to the lowest responsive, responsible bidder based on the total per
Group, or Grand Total, as is in the best interests of the City.
All prices bid shall be F.O.B. destination/delivered to the City of Pompano Beach Central
Stores Warehouse, 1190 N.E. 3rd Avenue, Building C, or the Utilities Department, as
indicated on each individual order.
No minimum order quantities shall be stipulated by bidders. Prices bid for trade-in
allowance for old meters shall include cost for pick up of old meters from the City.
Bid H-20-05 Page 2 of 25 initial
OL
IUMPrU= TECMKgAIGT
Bidder Name GRW_nr,,
G. 12eli
Bidders are to state the number of calendar days after receipt of an order required for
delivery. The City seeks a source of supply that will provide accurate and timely
delivery. The awarded bidder must adhere. to delivery schedules. If, in the opinion of the
General Services Director, the successful bidder�s) fail at any time to meet the
requirements herein, including the delivery requirements, then the contract may be
canceUed upon written notice. See Section 11 - General Conditions, (6) "Delivery," and
(10) "Default," for additional information.,
H. Addon"
The issuance of a written addendum is the only official method whereby interpretation,
clarification, or additional information can be given. If any addenda are issued to this Bid
solicitation the City wiH attempt to notify all known prospective Bidders, however, it
shaU be the responsibility of each Bidder, prior to submitting their bid, to contact the City
Purchasing Office at (954) 7864099 to determine if addenda were issued and to make
such addenda a part of their Bid proposal.
L aMAMI Sappi�ows
I . (Applicable to all type meters).
Manufacturer shall guarantee materials and workmanship of all meters and meter
parts to operate within the range of the test specifications for a minimum period of
five (5) yeam from date of delivery. Any meter that fails to operateaccordingly
forfive (5) years wiU be repaired by the City, and the manu Dicturer shall fiu-nish
to the City, without cost any part(s) required to place such defec tive meter in
suitable operation condition. Additionally, all registers must be warranted against
defects, fogging, and loss of accuracy for a minimum period of ton (10) years.
2. As part of the proposal, bidders shall finmish for each size and type of meter bid
an accuracy chart showing loss of head in psi at maximum flows. Operating and
performance characteristics of the meters bid wW be evaluated and considered in
making any award.
3. &gkt—ratiffi§ & R4stration Tests -- The City of Pompano Beach reserves the
right to test each meter, and any meter which does not register accurately,
according to the specifications provided, shall be rejected. Each meter rejected
shall be repaired or replaced with another meter by the supplier without cost tD the
City of Pompano Beach. The tests made by the City wiU be final, and the supplier
may observe any tests. If more than 10% of any order fails to pass the test(s), the
City reserves the right to reject the entire order.
Bid H-20-05 Page 3 of 25 0.1t� Initial
N TECENOLOGY
Bidder Name CRM 3[mc
4. Tradc-ins -- Where indicated on the proposal form, bidders shall furnish trade-in
allowance for old meters of same size and type. Meters to be traded -in will be
various brands, as required by the City, to be determined at time of order. The
successful bidder will be responsible for pick-up of old meters from the City.
Bidden must provide a trade-in allowance in their proposal.
J. Detailgd SRecificAfigns
ERWOUP I — Disc Meters, 5/8" through 2"
Water meters shall conform to specifications set forth by the American Water
Works Association (AWWA) C700-77 or latest revision thereof. All meters must
comply with ANSINSF Standard 6 1, per the State of Florida Administrative
Code.
Meters to be manufactured using Envirobrass II T", or equal; no coated meters
will be accepted. Meters bid must have been in production for at least five (5)
years for all sizes. In addition, all meters must be available in a complete product
line for 5/8"' through 2" sizes. The discs shall be flat, with nutating-type disc with
thrust rollers. Oscillating piston type meters are not acceptable.
Registers are to be hermetically sealed and designed with neutral gears to allow
accurate calibration and economical operation. The lens is to be impact -resistant.
The thousand wheel and higher shall be white, hundreds wheel and lower shall be
black. Registers are to be magnetically driven, and straight reading in U.S.
gallons. Serial numbers are to be stamped plainly on meter cases and register box
lids. Register boxes are to be made of synthetic polymer on 5/8" through V" sizes.
Register boxes shall have meter -sealing screws drilled for sealwires or tamper-
proof seal pins.
Bottom caps on 5/8" x 3/411 meters are to be made of synthetic polymer. One -inch
(1') bottom caps am to be made of bronze. All main caw bolts shall include a
bolt and washer and be of #300 series non-magnetic stainless steel to prevent
corrosion and for ease of disassembly. Anything less than #300 series is
unacceptable.
A 5/8"x3/4" meter with an integrated testable backflow device in a single case
shall also be offered.
All 1-1/2" and 2" meters shall be of a top load design, split case, flange type.
Minimum acceptable accuracy for 5/8" through 2" meters shall be 98.5% at all
flows for which meter is rated, per AWWA C700-77, or latest revision.
Bid H-20-05 Page 4 of 25 Initial
Bidder Name NE?T= TXCMKLM
GROff Eye.
Additionally, all meters must be adaptable to field re-programmabIc absolute
encoder registers for automatic pit reading of water meters. Absolute encoder
registers shall not include batteries due to loss of power and causing inadequate
meter readings. Each vendor shall have at least five (5) years' experience in
manu racturing and designing encoder type registers for this bid. These registers
should be exchangeable in the field without interrupting the customer's service.
All new meters must have test tag results attached to meter.
2. Tradt:."owguce: State trade-in allowances for meter sizes as indicated on
Proposal form.
I GROUP 2 — Compound Meters
Meters bid under this section shall be compound type, conforming to AWWA
standards C702, or latest revision thereof All Meters must comply with
ANSINSF Standard 61, per theState of Florida Administrative Code. Meters to
be manufactured using Envirobrass, IlTm, or equal; no coated meters will be
accepted -
The meter case shall be made of bronze composition, fitted with standard flanged
ends, and fin-nished with iron companion flanges.
The meter assembly shall be nutating disc type on low side and Class H turbine on
high side. Chambers shall be bronze or plastic. Meter shall be equipped with two
(2) register assemblies. The measuring elements must be of a unitized measuring
element design.
The meter serial number shall be stamped. on each register lid and the case of the
meter. All meters to be supplied with field ro-programmable absolute encoder
registers. The main case must have drilled test plugs for field-testing. Meter shall
have a calibration vane so adjustments can be made in the field. Change gem am
not acceptable.
4. 9RO-M 3 — Fire So
nice Meters
Must be U.L. listed and FM approved. Shall meet AWWA standards C703-86 or
latest revision. All Meters must comply with ANSLNSF Standard 61, per the
State of Florida Administrative Code. Fire service side to be Class 11 turbine and
domestic side shall be a disc. meter. The measuring element must come equipped
with a calibration vane for in -line testing. All meters must be furnished. with U-L
and FM approved strainers. Additionally, all meters must be provided with field
re- programmable absolute encoder registers.
lii�P Jnitial
-Bid H-26-04; Page 5 of 25 V_=�-_
NEMU TECUNDLOGY
Bidder Name gm =
Minimum flow requirements for fxe service meters are as follows:
4 10
3/4-1200 GPM
699
1-1/2-3000 GPM
8"
2-4000 GPM
10"
2-6500 GPM
These flows are to be measured at 100% + or - 1.5% accuracy.
GROUP 4 — Fire Lel:!Ice Turbine Meters
Must be U.L listed and FM approved. All Meters must comply with ANSIINSF
Standard 6 1, per the State of Florida Administrative Code. Meters to be
manufactured using En.virobrass H Im, or equal; no coated meters will be
accepted. Measuring element must be a Class H turbine and be equipped with
calibration vane. All meters are to be furnished with U.L. and FM approved
strainers. All meters must be to be supplied with field re -programmable absolute
encoder registers.
Minimum flow requirements for fire service turbine meters are as follows:
399
5-450 GPM
4"'
10-1200 GPM
6"
20-3000 GPM
8pv
35-4000 GPM
10"
50-6500 GPM
These flows are to be measured at 100% + or -1.5% accuracy.
6. GROUP 5 — Turbine Meters
All Meters must comply with ANSINSF Standard 61, per the State of Florida
Administrative Code. Meters to be manufactured using Envirobrass H 11� or
equal; no coated meters will be accepted.
Meter shall have a Class 11 turbine, cast EnviTobTass H Im (or equal) main case,
interchangeable measuring element for in -line service, direct coupling of gear
train to rotor, calibration vane, and supplied with field re -programmable absolute
encoder registers. Register shall read in U.S. gallons, meter serial number on
meter main case and register
r
Bid H-20-05 Page 6 of 25 60--- initial
UIAW
Bidder Name GRM ,
� illE -
VA
1*1
Bid H-20-05 ,
6 — Water Meter Strainers
Strainers shall be ISO psi worJdAg pressure plate -type for use with meters of 2"
through 8" pipe size. The stainer screen shall be made of perforated 18-8
stainless steel plate and be thaped, for'maximum nigidity agamst' forcesexe.tted by
the flow strearn. The effective staining area shall be at least double that of the
meter main case inlet area. The 2" stainer shall be flunished with elliptical two -
bolt Banged connections. Strainers 3"' and larger shall be.fin-nished with. r ound
connections. Bolt circle, bolt hole diameters, and. flange dimensions shall be in
compliance with meter connection specifications contained mi ANSIIAWWA
C701-7.8 or latest revision thereof All Stainers must comply with ANS�NSF
Standard 6 1, per the State of Florida, Administrative Code. Strainers to be
manufactured using. Envirobrass 11 Tm, or equal; no coated strainers will be
accepted.
The strainer bodies and covers in sizes 2" through 10" shall be made of cast
bronze. The manufacturer's name, sta dner pipe size, and direction Of now (if
required) shall be cast in raised letters and shall be clearly visible.
Cover bolts. shall be -made of 18.8 stainless steel. 90iner cover. castings, shall be
equipped with a vent screw to remove trapped air at installation. Head, loss
through the strainer shall not exceed 3.0 psi at maximum meter flow rates
specified in ANSI/AWWA C701-78 or latest revimon.
meter Parts
All bidden are requested to submit price information regarding their entire line of
meter repair parts. This pricing for meter parts will not be considered as a basis
for bid award. The, City will establish contracts based upon the parts pricing
offered in this bid for the purchase of parts from all current vendors, and if
applicable, from manufacturers which are not current suppliers, but have supplied
meters to the City in the past� which are still in service. Discounts offered and
accepted will remain in effect for entire contract period.
Current published price list shall be flu-nished with your bid proposal and shall
remain in effect for the period of the contract. Discounts proportional parts shall
be included as part of this contract. In their proposal, bidders must specify the
dateledition/ete. of the price list to be used, and should submit a copy of this price
list with their bid. Bidden must state the discount from this price list that will be
allowed for City purchases of parts.
Page 7 of 25
NEPTUNE TOCEMLOGY
BidderName QWM"INC.
K. Volmajaa SBE Pr9gm
The Pompano Beach City Commission has established a voluntary Small Business
Enterprise (SBE) Program to encourage . and foster the participation of Small Business
Ent6prises in the central procurement activities of the City.
The definition of a SBE., for the purpose of the City's voluntary program, is taken from
the State of Florida Statute 288.703(l). As of the date of publication of this bid, a small
business means.an independently owned and operated business concern that employs 200
or. fewer permanent hM-time employees and that, together with its affiliates, has a net
worth of not more than $5 million or any finn based in Florida that has a Small Business
Administration 8(a) certification. As applicable to sole proprietorships, the $5 million net
worth requirement shall include both personal and business investments.
One possible resource for locating certified Small Businesses is the Broward County
Small Business Development Division (website
https://bcegov3.broward.ord/SmaUBusiness/SBDirectory�aspx)
Bidders. should fill out SEE forms A and B found on bid pages 20-2 1, or C and D found
on bid pages 22-24, as applicable. Please return the appropriate forms with your bid. In
ord . er to be considered tor bid evaluation purposes, bidders must complete forms
indicating Small Business participation, or non-parti i ation.
CIP
Bid H-20-057 Page 8 of 25 Initial
op:� -'
REM= TSCHROLOGY
Bidder Name GWP IW.
59M& n - GENIRML DMM
4.
Priem
to be Firm
Submission and Receipt o�Bids
Bidder certifies that prim, terim and conditions in the
bid will be firm for acceptance for a period ofulnety
LL Bidden must use the form furnished by die
(90) days fivin die date of bid opening unless otherwise
city.
stated by the City. Bids nay not be withdrawn before
%c expiration of ninety (90) days. Pricas shall be firm.
1.2. Bids baving any erasures or corrections
witli sio.escalator clauses; unless specilled by the City.
must be initialed by the bidder in ink. Bid
Bids may be withdrawn after ninety (90) days only
shall be typewrittesit or filled in with pen and
upon wriften nolffication to the City.
WIL Manual signature must be in ink
5.
Exicirsions
L3. It will be the sole responsibility of the
bidder to have thek bid delivered to the
If dzm is an mw in extension$ (mathernatical
Purchasing office before die closing hour
calculations), unit prices will prevail.
and date shown for receipt of bids.
6.
Delivery
1.4. Bid envelopes am provided with the bid
forms. Your bid should be returned in the
6,1. All items am to be bid F.O.B. delivered with
envelope (with the correct postage affixed if
chuges prepaid and included, to
Ow bid is mailed) and should sbcvw the
designated addresses as specified by the
following information:
City on its purchase order(s) or in letier(s) of
autholiation.
IA.), Your retim mailing address in
the upper left hand corner
6.2. Bidder Tom state specifib numbeir of
cidendar days required for delivery of each
1,41. Did Number - write or.type the
item bid in splimpriste space an die bid
bid number that appow an the
pqa for consideration of award of this bid.
first pop of the bid ftm on the
line for it an the front of the
6.3. Delivery time will be a Wtor for arl ordas
envelope.
plawdlas a result of this bid. 7U City
reserves die right to cimccl such order(s) or
1.4.3. Bid Items - write or I�W the tide
my part thereof, without obligation, if
of the bid an line *Smled bid for:
delivery is root made wida the time(s)
spwWcd bercin and bold the vendw in
default (See Section 10.)
I.S. If not using the City -provided envelope to
rnsil yaw bid, or if using a delivery service
7.
Signed Bid Considcrod an Offer
other Than die U.S. Post Office, use the
following addrac
This siPW bid is coasidaW an offer on the part of dic
biddw, wluch offer shall be otim4cmd accepted up=
City of Pompano Beach
appruval by die City Commission of the City of
Purchasing Division
Pompano Beach (if required). The City of Potrpno
1190 N.E. 3ird Avenue, Building C
Beach Vhn issue a purchase order of 2 lew of
Pompano Beach, FL 33060
authosirstim to the successful bidder, a authorization
for delivery of the items awarded subdect to
1.6. Late bids will not.be considered and will be
riquirements Of4etailed specifications VA tbm
returned unopened.
contained hatin.
1.7. Bids trwirmiuW by hmindle will not be
In the event of dchult on the pan of die bidder after
accepted.
such acceptame, the City may take such action as; it
dwra appropriate including lqW action for darnmes
2. Completion of Bid Fonns
or Specific peribirmance.
Bidder is to fill in all of the blank spaces on the bid
S.
Quality
forms and return all timbered pages. Bidder should
initial each page at the bottom to indicate he has read
All materials used for am maritificture or construction
and undenitimels the provision; contained on that page.
of any suplilies, nauriols or equipment covered by this
bid sheM be new. The items bid must be new, the latest
3. SiSnaure Required
nx*4 of the best quality and highest gride
wwkinanship unku odwvAse specified in this bid by
All bids =at show the company name vW be signed
die City.
by a company officer or ernplo)w who has the
authority to bind die company or firm by their
sigatum. UNSIOW BIDS WILL BE REIECTED.
All manual signatures must be original - no rubber
stanip, photocopy, ere.
Bid H-20-05 Page 9 of 25
C94- Initial
10.
12.
14.
15.
Brand Narrin
Whenever proprietary narres am used, (Whether or not
followed by the words "or approved equal"), the itciri(s)
will be sutdoct to Kzcptanic and/or approval by
SLudwriza City persortnel, and said perwirriel will
deem it their prerogative to select the itein(s) which are
lowest bid, itan by item rizicting specifications from
the inforrivition furnishe ' d by the bidder with the bid
and/or sarnple inspection or Usting of the itern(s) called
for bercin.
Default Pmvisions
In the event of default by the bidder, the City reserves
dic right to procure the iWnKs) bid from other sources
and will hold the bidder resporurible for excess costs
incurred as a result. A contractor wft defaults on a
City contract way be banned from doing busiriess with
the City for a period of 36 rnonft from the date of
default
SanTles
Sarnples, when requested. traist be furnished at, or
Wore, bid opening, (w*u othervise specified), and
will be delivered at no chop to the City. Ifnat used
asid/or destroyed in ftofm& said sarMk(s) will, at
biddees rquairt. be returned within thirty (30) days of
bid award at biddees expense. If requested by the City,
sarriples an & or inspection of like itierris am to be node
available in the southeast Florida area.
Acceptance of Materials
Ibe rnatcrial delivered as a result of this bid sball
mnain the pippeny of the seller until a physical
inspection and actual usage of the ition(s) is in*& and
thereafter domed acceptable to the satishiction of the
City, in conipliance with the unns and specifications
contained herein. In the event that the itm*) supplied
to the City Were found to be defective, or don/do -not
conform to specifications, die City reserves the Tight to
cmccl the order upon written notice to the seller and
return the iteni(s) to the seller at the seller's expense.
Manullicturars' Certifications
Tlie City reserves the right to obtain separate
nanufacturer certification of all statenients rnade in the
bid.
Copyrights and Patent Rights
Bidder warrants that there has been no violation of
copyriShts or patent rights in nunufacturing. producing
xWor selling the itern(s) ordered or sYqqW as a result
oftliis bid, and successful bidder agreas to hold the
City humles; ftm any and a liability, loas or cirpense
by any such violation.
Laws and Regulations
All applicable laws and regulations of the Federal
government, the State of Florida. and ordinances of the
City of Pornpano Beach will apply to any mulling bid
award,
16.
17
is.
19.
2o.
21
22,
1UWT= Tzc��.
Bidder Name GRM�' Inc.
Taxes
The City of Pompano Beach is cxanpt ftin any taxes
irriposid by an State and Federal goverrimmt-
Exerription certificates will be provided upon request.
State Sales tax exorription certificale
91 6-08-196489-54C and Fedeiral exanotion tax
#59-74-0083K apply and appear on cub purchase
order.
Conflict of Instructions
If a conflict exists between the General Conditions and
instructions contained herein, md the Specific
Conditions and instructions contained hemin, the
specifin shaill govern.
Exception to Specifications
For purposes of evaluation, bidder inust indicate any
exception to the specifications, tam, mWor
conditions, no nufter how niinor. This includes any
agreenient or contract forins suplilied by the bidder that
me required to be signed by the City. If exceptions; we
not stated by the bidder, in his bid, it will be
wA=MW that the itenKsYwvk= Ailly coniply with
the slwifica'dons, Wirns and/or condition stated by the
City. Exceptions we to be listed by the bidder on an
$130611iont included with his bid. IU City will not
delemdrie exceptions based oo & review of any attached
mW or menuactuites literature.
Warranties
The City'of Porqmno Beach will not accelit any
disclairrier of die warranties of inerclimbibility and
fitness for a particulair purpm for dw prodocks)
offered. Propmb will clearly slate my additional
warrmlies mid guarantees apbst defective trialerials
and vwkrrimship. A copy of Me cornplew
irimuhicture?z warrarity statment is to be subinitted
with the bid.
Retention of Records and Right to ok Clause
The successhil bidder shall preserve arw make
available all finstocial records, supporting documents,
stalifflicel records, VA any other docurnouts portincrit to
this corrtract for a period of five (5) )em; dkr
ftwilvadon of this contract; or Van audit has been
initiated and audit findings have not b= resolved at
the aid of these five (5) years, dic records sbill be
retained utitil resolution of audit finding.
Facilities
The City reserves the right to inspect the bidders
facilities at my time, without prior notice.
And -collusion Staterrient
By subrnritting this bid, the bidder affirrns that this bid
is wid.Kmt previous; undastanding, agromicat, or
comiection with my person, business, or corporation
subirnitting a bid for the am Triatorish, supplica, or
equipmenk and that this bid is in all rapects fait, and
without collusion or fraud.
Bid H-20-05 Page 10 of 25 '0 P Initial
oe—"'
MKFTUZZ TECMKKA)Igr
Bidder Name GROUP INC.
Additionally, bidder agrees to abidc by an conditiom of
27,
Bid Tabulations
this bid and certifics that they we authotizcd to sip
this bid for the bidder. In subrizitting a bid to the City
of Pompano Bach. the bidder offers and agroes Oat if
Bidders whO wish to receive a OWY of die bid
the bid is accepted, the bidder will convey, sell, assign
tabulation should request it by anlosing a stamped,
sw-addressed avelope with their bid, or by requesting
or transfer to the City Of Pompano�Bcach all rights, title
and interest in and to all causes of action it may now or
a tsbulation be sent to their fox Trachine. Bid results
heseafka w4uhe under ft Anti-rm laws of the
win not be given out by telephonc The City does not
notify umuccessful bidden of contract awarda.
United States and the State of Florida for price fixing
relating to the particular COTM110(fitiCS Or services
29.
Assignment
purch&W or acquired by the City of Pornpano Beach.
At the City's discretion, such assignmcnt shall bc maio
Successful bidder nay not assign or twNfer this
and become cffecdve at the tiw4 the City lenders final
contract, in whole or part, without prior written
payment to ft bidder,
approval Of dw City Of Pompano Bach.
23. Endemnification
29.
Teradnation for Convenience of City
Contractor covenants and agrees that it vvill indannify
upon seven M calendar ds . tys I written notice delivered
AM hold harrWess the City and all of the Citys officers,
by catified mail, return receipt rquesud, to the
armts, and employees ftm my claim Ion, damage,
successful bidder, the City may without cause and
Costs, Charp or expew wising out of any ac4 action,
Without prejudice to any other right or remedy,
neglOct Or Omission by contractor during the
terminate the agreement for the Cityls convenience
PM*MW:ncc orft cwtract. whether direct. or indirect,
whenever the City determines that such tandnation is
and whether to Snyp=M or property to which the
in the but interest of the City. Where the agreement is
City of said parties may be subject, except that neither
terminated for the convenience of the City the notice of
the contractor nor any of its sub -contractors win be
termination to the successful bidder must suit that the
liable under this section for damages arising out of
contract is be . ing terminated for the convenience of the
injury or 61711289 to persons or property directly caused
City wmkr the termination clause and the t of the
or resulting from dw sole negligence of City or any of
Wid, 2 - Upon raccipt of such noti*r, the
its officen, agents, or cmpk*ew
co*WW shall promptly discontinue all we* at the
24. Reservation for 110cetions and Award
dine and to the extent indicated an the notice of
termination. Mn*uft all outstanding sub-convactors
and.purchm orders to die client that they Mktg to ft
TIM City reserves the Tight to accept or reject any or an
Urmhund portion of the contract and refivin from
bk1% Or parts of bids, to waive irreVdaritics and
plod . ng fUrdw ordere and subconuacts except as 6ey
technicalities. and to request re -bids. 7be City also
my be necessary, and compift my continued portions
reserves the right to award the contract on swb iteas
of the we&
the City deerns will best save the interests of the City.
7bc City Sother reserves the right to award the embract
30.
Conflict of Interest
an a "split Order" basis, or such combination as shall
best serve the interests; of the City unless oazmiw
For purpom of determining any possible conflict of
spoccified.
interest. all bidders mint disclose if any City of
Pompano Bomb employm is also an owner, corporate
25. Interpretations
officer, or employee of dicir business.
Any questions concerning the conditions and
Indicate either *Yes"(a City employce is Wo
specifications contained in this bid should be subrnitted
assodated with your business), or 'No". If yes, give
in writing and received by the Purchasing Division no
pa=Ks) name(s) and positiou(s) with your business.
Jew than five (5) workins days Prior to the Ind
Opening. The City of Pompano Beach WWI not be
No X Yet _ Name & position
responsible for oral interpmdons; given by any City
personnel or nqmmuLtive or others. The issuance of a
(Note: If arumer is *Yes". you must file a statement
written addendum is the only official medwd whereby
with the Supervisor of Eiections� pursuant to Florida
interMation, clarification or additional inforrmtion
Statuft 112.313.)
can be given.
31.
Public Entity Crimes
26. Failure to Respond
If you elect not to bid, please return enclosed
b aaggm*gg with Florida State Statute 287-133 (Z)(Ak
A person or affiliate who has been placed on the
'Statement of No Response form by the bid due date,
coinviesed vendor Est following a conviction for a
and sam your reason(s) for not bidding. Failure to
public entity crime may not submit a bid on a contract
respond. either by subrnitting a bid, or by submitting a
to provide any goods or services to a public entity, my
"Statement of No Rnqxmw* form, may result in your
not sulnuJit a bid an a contract with a public entity for
name being removed from our mailing IisL
the construction or repair of a public building or public
vAxk may not submit bids on leases; of real property to
& public entity, may not be awarded or perform wark as
a contractor, supplier, subcontractor or coraultant
under a cowract with my public entity, and may not
Bid H-20-05'- Page I I
of 25
6k— Initial
nnwt business with any public entity in excess of the
dircithold smount provided s. 287.017 for CATEGORY
TWO for a period of 36 months ftm the date of being
placed on the convicted vendor BsL
32. Govamins Procedures
This bid is governed by the applicable sections of the
CiW$ General Services PrOccdwu Manual. A copy of
die manual is available for review at the City
Purchasing office,
33. Identical Tie Bids
In accordance with Section 287.087, State ofFlorids,
Statows, preference shall be given to businesses with
Drug-fift Workplace PmEntins. Wbenever two or
in= bids which am equal with. t to price,
quality, and service at received for the procurernegit of
corrisnoditics; or conbulual service, it bid received from
a business that certifies that it has implemented a Drug-
fte Workplace Prog= shall be given preference in
the award process.
Established Procedures for Processing tic bids will be
followed if none of the tied vendors lave a Drug-fice:
WorklilweProgrann. lnorftto)uvcaDrug-fmc
Workplace Prograim, a huairica shall:
Publish a staternent notif*g employees
that the unlawful sne: ufacture, disinbutim
dispauiu& possession, or use of a
Controlled suUtance is prohibited in the
workpim and specifft the actions that
will be taken agairist employees for
violations of such probibitiori.
2) InIbrm employees about the dangen of drug
abuse in the workplace, the businest's policy
of maintaining a fts-fise Workplace. any
av flable drug counseling, ralisbilitation,
AMR! employee assistance pmg=is, and the
perialdes: that may be mposed upon
employm for drug abuse violations.
3) Give each MV10yee OWWO in providing
the commodities or contractual services that
are under bid a copy of the statement
specified in subsection (1).
4) In die statement specified in subsection (1),
notify the employees that, is a c*ndition of
working on the c4mmodities or contractual
services that am under bid, the employee
will abidebythe to, ofthestatementand
will notify the cmpkW ofany conviction
of. or plea of guilty or 0010 contandere to,
any violation of C%Ppter 993 or ofany
controlled substance law of the United
Sign of any State, for a violation occurring
in the wwkpl= no later thari five (5) days
after such conviction.
5) Impose a sanction on, or require the
satisfactory participation in a drug abuse
MiStance of rehabilitiLtiort program if such
is available in the employees community,
by any employee who is so c4mmicted.
34.
3s.
kri
37.
MKPTM TWMLocr
Bidder Name ggw ac-
Make a good faith effort to continue to
maintain a drug-froc workplacc: through
fivicrtientation of this scefft.
If bidderli company has a Drug -five Workplace
Progrank so cartify below;
AS THE PERSON AUTHORIZED TO SIGN THE
STATEMENT, I CERTIFY THAT THIS FIRM
COMPIIES FUILY WITH THE ABOVE
Bi BS, tum jo
hivoicing/Payment
All invoices should be sent to City of Pompano Beach,
Accounts Payable, P.O. Drawer 1300, Pompano Beach,
Florida, 33061. In weatilance with.Florids Statutsa,
Chvter 218. PAyinerit Will be made within 45 days
after raccipt ofnierchandise and a In opes invoice. The
CitYwill 11 ; to pay within fewer days ifbidder
Oflen; a pryvierit discount The City cannot make
Advance payments. make deposits in advence ofraccipt
of Pods. Or Pay C.O.D. Bidden should tie* any
payment discount in space provided an Proposal form.
Optional contract Usage
As provided in $ecdon 287.042(17). Florida Statutes,
Suft Of Florida escocics my purchase ftm a contract
resulting fim this solicitation. provided am
Department ofMasm4ement Services, Division of
Purchashi& bu certified its use to be cost rffective and
in the best interest ofibe State. C;ontractor(z) may sell
rich commodities or services cortified by the Division
to State ofFlorida agencies at the contruscas option.
Non Discrimination
Them shall be no discrintination as to mce, color,
MIWOI06 VO4W. national orisK ancestry, and physical
or manital disability in the operations conducted under
this contracL Included as applicable activities by the
contractor under this section we the solicitation for, or
pirchase of. goods orservices, or the gubcorimuthig of
work in perfixTriance: ofthis contracL
Notice To Canftwtor
I'he employment of unauftrized aliens by any
contractor is considered a violation of Section 274A(c)
of the Immigration and Nationality AcL If the
contractor knowingly employs unauthorized abans,
such violittion shall be cause for unilateral cancellittion
of On coninact
Bid H-2M5 Page 12 of 25 IU Initial
cp:�—
Bidder Name IUMTM TEC=DL=
Qmw� mr—
SECLIO—N M - RR-QYOSAL
PAGE 18 MUST BE SIGNED FOR BID TO BE
CONSIDERED, PER GENERAL CONDITIONS SECTION 3
(Note: . The eleven -digit number in parentheses is the Citys inventory number for each item.)
GROUP I - DISC MEE 7�-2"
PRICING -- NEW METERS
Rm No.
DesgdRtfion Tinit Price
I0_W
858
5/811 x 3/4" $ 24.75
$21,235.50
(890-044-32520)
Mfg. and part number quoted: NUMM T-10
2.
450
its .:$ 67.00
$ 30,150.;00
(890-044-32540)
Mfg. and part number quoted: NEFT= VI-10
3.
90
1-1 . /2" $167-00
$ 15,030-00
(890-044--32560)
Mfg. and part number quoted: T-10
4.
51
211 $.233-00
S11,883-00
(890-044-32570)
Mfg. and part number quoted: 1"MN T-10
5.
200
5/811 x 3/4" with integrated $120.00
$24,000.00
double check backflow
preventer
Mfg. and part number quoted: T-10
Total, new meters
$ 102,298-50
Option: State additional charge to order any of the above meters with reclaimed register:
$2.00 /meter
For Group 1, new meters, state delivery time after receipt of order:
Bid H-20-05
Page 13 of 25
30
days
*— Initial
NEPTM TECHNOLOGY
Bidder Name gpap?ng.
GROXT-1— DISLMIERS3.5/8"4"
PRICING -- TRADE-IN ALLOWANCE
It= N - i
�2 Pesg�dRtion
6. 858 5/81f x 3/4", used meter
7. 450 1 ", used meter
Total, tade-in allowance
NET TOTAL, GROUP I (total
new meters, less total trade-in
allowance)
U
.Lt Price Total
<$ 2. 00 > <$ 1,716.00 >
credit each
<$ 4. 00 <$ 1,800.00 >
credit each
GROUP 2 — LOMFOUND METERS
4 3.516. 00 >
S-98,782-50
Item No. DgIghRtion JLM�Lt Nee Total
1. 1 311 $ 1,140.00 sl,140.00
(890-044-32580)
Mfg. and part number quoted: NEFTOW TRU/FLO
2. 1 411 $1,407.00 sl,407.00
(890-044-32590)
Mfg. and part number quoted: KKM TRU/FL0
3. 61f S2.741.00 $2,741.00
(890-044-32601)
Mfg. and part number quoted: NEPT TRU/FLO
TOTAL GROUP 2 $5.288.00
Option: State additional charge to order any of the above meters with reclaimed register:
$4.00 (comwomms H&vE Two RmiersRs. AT $2.00 XM3
j - - /meter -TOTAL WHICH TOrALS $4. 00)
For Group 2, state delivery time after receipt of order: 30 days
Bid H-20-05 Page 14 of 25 Initial
HEPTOHE TECHE17L0Cx
Bidder Name GROUP
GR 3 -- FIRE SERVICE METERS
Ite ni No*
Qgantity
escri ti 't Price
Total
1.
1
4" x l." $ 3,360.00
$ 3,360.00
(890-044-32606)
Mfg. and part number quoted: BP PROTECTUS
2.
1
6" x 1-1/2" $ 5,145.00
$ 5 145.00
(890-044-32607)
Mfg. and part number quoted: BP PROTECTUS
3.
1
8" x 2" S. 6,353.00
$ 6 353.00
(890-044-32608)
Mfg. and part number quoted: BP PBOTRCTOS
4.
1
loft x 2" $ 9, 765.00
$ 9,765.00
(890-044-32609)
Mfg -and part number quoted: EP per$
TOTAL, GROUP 3
$ 24, 623.00
For Group
3, state delivery time after receipt of order: 30
days
1*
GROUP 4 -- FIRE NERVICE EMUM METERS
Item No. Des' tion Unit Price Total
1. 1 3" $1,590.00 $1 590.00
(890-044-32585)
Mfg. and part number quoted: HP FIRE SERVICE TQYBI116
2. 1 4" $1,900.00. $11900.00
(890-044-32589)
Mfg. and part number quoted: HP FIBS SERVICE TDYBIZE
3. 3 619 $ 3,000.00 $ 9,000.00
(890-044-32600)
Mfg. and part number quoted: HP FIRZ Sm CE TURBDM
Bid H-20-05
Page 15 of 25
REPZURE TPCHISIA6Y
Bidder Name COUP In
GROUP 4 -- FIRE SERVICE TURBEM METE continued
tem No. QMti Description
Unit Price Total
4. 8 8"
$ 4, 050.00 $ 32, 400.00
(890-044-32610)
Mfg. and part number quoted:
HP M SEKWC6 TORBIM
5. 1 10"
$ 5,600.00 $ 5,600.00
Mfg. and part number quoted:
SEMeg ter=
_EI:n
TOTAL, GROUP 4
$ 50, 490.00
For Group 4, state delivery time after receipt of order:
30 days
GROUP 5 -- TURBINE METERS
tem No.
Descrigtian
't Price
Total
1.
1
2"
$ 205.60
$ 295.00
Mfg. and part number quoted:
HP TUesIM
2.
1
3"
$ 415.00
$ 415.00
Mfg. and part number quoted:
HP T0RDIM
3.
1
4"
$. 750.00
$ 750. 00
Mfg. and part number quoted:
HP T'unnm
4.
1
4", with Reclaimed register
$ 752.00
$ 752.00
(890-044-32630)
Mfg. and part number quoted:
HP Tunnz
5.
1
6"
$1,420.00
$1, 420.00
Mfg. and part number quoted: HP TMIM
6.
1
6", with Reclaimed register
$1,422.00
$1,422.00
(890-044-32640)
Mfg. and part number quoted:
HP TUBB=
7.
1
8"
$ 2,010.00
$2.010.00
Mfg. and part number quoted: HP TMM
TOTAL, GROUP 5
$7,064.00
1.
Bid H-20-05 Page 16 of 25 ILL
l� Initial
NUT= 79CMELOGY
Bidder Name GN" 131c-
qRQUP 5 — TURBM MEHR—s Le—ontinued)
Option: State additional charge to order any of the above meters with reclaimed register:
$ 2. 00 /meter Wa for above Bid Items 4 and 6)
For Group 5, state delivery time after receipt of order: 30 days
GROUP 6 — SIR�AINERS
Item No.
Qu
DescriRti
Unit Price
Total
L'
1
211 x 7" x 2-1/8"
S112.00
$1112.00
Mfg. and part number quoted:
2.
1
Yl x 6" x 3-3/41'
S-0.
$ 0
Mfg. and part number quoted:
3.
1
4" x 74/2" x 4-1/2"
$0
$ 0
Mfg. and part number quoted:
4.
1
600 x 9" x 5-1/2"
$0.
$0
Mfg. and part number quoted:
5.
1
814 x 10" x 6-3/4'
$0
$0
Mfg. and part number quoted:
TOTATo GROUP 6
$ 112.00
For Group
6, state delivery time after receipt of order:
30
days
gRAPDD
TOTAL3 gR_OUPS 1-§_-.
186.359.50
CONTINGENT PRICING — METER PARTS
Note: Pricing for meter parts will not be considered as a basis for bid award. Current published
price list shall be furnished with your bid proposal and shalI remain in effect for the period of the
contract.
Price List effective date: JANUU 2004
Discount allowed on published prices (from the above list)
Bid H-20-05 Page 17 of 25 OWN Initial
MU7M TBCMDLO&T
Bidder Name GROW INC.
Bidden should submit the following with their bid proposal:
I -) Copy of complete manufacturees wan-anty for all meters bid.
2-) An accuracy chart showing loss of head in psi at maximum flows for each size and type
of meter bid.
3.) Current Published Price list for entire line of water meter parts.
If awarded the contract resulting from this bid, will your company agree to extend the same
prices, terms and conditions to other governmental entities? (Note - Optional, agreement not
required for contract award.)
Yes No
Name & address of company submitting bid:
M1PTM TKCMOLOGY GROUP Mc.
.......................................... ........... I ...................................
1600 MARMA KGHWAY 229
..........................................................................................
TALTA SEE. AL 36078
.................................................................. zip .................
Federal Employer Identification # or Social Security #:
13-4192672
.....................................................................................................
Telephone number: ... 334-283-6555
....................................................... I .........
"Fax" number: ..... 334-283-7299
.......................................................................
A-Chowledmot of 9M fQLO—Win&. Addmda is -noted:
Addendum Number(s) NIA Date(s) Issued W/A
............
Wanual signature of company officer: ... ..
......................................
MQUANI! 1! - SIGN IN BQ;j ADM!k. n2E QK PRIMr NA�G BELOW +
Signees name (Vped or printed): -LARREMM-M.-RUSSO ............................................................
................ ... ..........
Title of signer: nv..XPM4WSXCRETARY
..................................................................................
Bid H-20�05 Page 18 of 25 afw? Initial
MEFTM TECHNOLOGY
Bidder Name QWUP INC-
SBE GOAL ANNOUCEMENT
BID # H-20-05
The City of Pompano Beach is strongly committed to insuring the
participation of Small Business Enterprises (SBE's) as contractors
and subcontractors for the procurement of goods and services. The SBE
criteria being used is as stated in FSS 288.703.
Bidders are encouraged to participate in the City of Pompario Beach's Voluntary
SBE Program by including as part of their bid package the SBE
Participation Form (Exhibit W), and the Letter of Intent Form. (Exhibit UB").
Bidders who are unable to meet the recommended voluntary goals should also
provide the SBE Unavailability Form and Good Faith Effort Report (Exhibits"C"
and "D").
The recommended, voluntary goals for this bid are ___j_0/6 for Small
Business Enterprises.
Bid H-20-05 Page 19 of 25
O
w
o&
= W n
UF—n
Z
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U
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N
H
ca
E
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m
REPTUM TUMMOUT Gam
Bidder Name
LETTER OF INTENT TO PERFORM AS A SUBCONTRACTOR
Bid Number H-2
TO: N/A
�Name of Prime or General Bidder)
The undersigned intends to perform subcontracting work in connection with the above
contract as (check below)
an individual a corporation
a partnership a joint venture
The undersigned is prepared to perform the following work in connection with the above
Contract, as hereafter described in detail:
at the following price:
(Date)
SBE EXHIBIT"Bw
(Name of SBE Contractor)
Bid H-29-05 Page 21 of 25 dak— initial
XWMM
LOU
Bidder Name rM
SMALL-BU IN SS ENTERPRISE SBE
UNAVAILABILITY, FORM
BID #H_2005
(Name and Title)
of . certify that on the day of
_,.I invited the following SBE CONTRACTOR(s) to bid work
items to be performed in the City of Pompano Beach:
Form of Bid Sought
SBE Contractor Work Items Mat Unit Price;
Address Materials/Labor
Sought Labor Onl etc.
Said SBE CONTRACTOR(s):
Did not bid in response to the invitation
Submitted a bid which was not the low responsible bid
Other.
Signature:
Date:
Note: Attach additional documents as available.
SBE EXHIBIT "C"
Bid x-20=05 Page 22 of 25 P` li;t;ai
REPTURK T OUM
Bidder Name QtM M.
GOODFAI
ITH EFFORT REPORT
BID #H-2L)-05
7
What portions of. the contract have you identified as SBE opportunities?
N/A
2. Did you provide adequate information to identified SBE? Please
comment on how you provided this information.
3. Did you send written notices to SBEs?
Yes No
If yes, please include copy of the notice and the list of Individuals who
were forwarded copies of the notices.
4. Did you advertise in local publications?
Yes No
If yes, pleaseattach copies of the ads, including name and dates of
publication.
5. Did you contact any organizations with large constituents of SBE
members for possible sub -contractors? Please attach list of resource
organizations used.
6. What type of efforts did you make to assist SBEs in contracting with
you ?
Bid H-20-05 Page 23 of 25 CMM Enitial
Note: Please attach the unavailability letters with this report.
SBE EXHIBIT "D"
Bid H-20-0� Page 24 of 25 Initial
Bidder Name GROUP INC.
STATEMENT OF NO RESPONSE
If you do not intend to bid on this requirement, please complete and return this form by the bid
opening deadline to the City of Pompano Beach Purchasing Division, Building C, 1190 N.E. 3"
Avenue, Pompano Beach, Florida 33060; this form may be faxed to (954) 786-4168. Failure to
respond, either by submitting a bid, or by submitting a "Statement of No Response" form, may
result in your firm's name being removed from our mailing list.
WE, the undersigned, have declined to bid on this solicitation for the following reason(s):
We do not offer this product or an eqWvalent
Our workload would not permit us to perform
Insufficient time to respond to the Invitation for Bid
Unable to meet specifications (explain below)
Other (specify below)
I IX Im —7
CONTANY NANIE
ADDRESS
TELEPHONE
SIGNATURFJTTME
DATE
(0.
Did H-20-05 Page 25 of 25 6&A_ Initial
Temp Reso 10833
Exhibit 2
SUNSTATE METER & SUPPLY, INC.
14001 W. NEWBERRY RD.
NEWBERRY, FLORIDA 32669-2710
cj
J -
La
March 7, 2005
Mr. Steven J. Beamsderfer
City of Tamarac
7525 N.W. 88th Avenue
Room# 108
Tamarac, FL 33321-2401
Subject: City of Pompano Beach Bid H-20-05 Water Meters
Dear Mr. Beamsderfer:
Sunstate Meter and Supply, Inc. and Neptune Technology Group, Inc. are in agreement to
extend pricing to the City of Tamarac off of the City of Pompano Beach, FL Bid H-20-05
Water Meters. The initial term of this contract is good through February 22, 2006. There
are four renewals after that making these prices good through 2010.
I have enclosed a copy of their price sheets for your review.
If you have any questions please feel free to call me at (352)-359-4321.
Sincerely,
ayy H. Meyers
Sales
In Florida Toli Free:1-800-342-3409 - Local & 0,-,tside Florida(352) 3,92-7106 - Fax. (352) 332-5604