HomeMy WebLinkAboutCity of Tamarac Resolution R-2005-215Temp. Reso. #10852
November 14, 2005
Revision #1 —11 /15/05
Page 1
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2005-1�
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC,
FLORIDA; AWARDING REQUEST FOR PROPOSAL NO. 05-15R TO AA ADVANCE
AIR INCORPORATED FOR THE REPLACEMENT OF FIVE (5) HVAC UNITS AT CITY
HALL AT A COST OF $273,572, INCLUDING A FIVE YEAR ALL INCLUSIVE PARTS
AND LABOR WARRANTY; PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City has determined that the life expectancy of the current heating,
ventilating, and air conditioning (HVAC) units at Tamarac City Hall have reached their
useful life expectancy; and
WHEREAS, the City has sought competitive proposals for the replacement of the
current HVAC units; and
WHEREAS, the City published Request for Proposal (RFP) No. 05-15R for
HVAC replacement at City Hall, attached hereto as Exhibit 1; and
WHEREAS, the City received responses from: AA Advance Air Inc. and Hill York
Service Corporation; and
WHEREAS, the proposals were reviewed and ranked by an Evaluation
Committee consisting of the City's Air and Heat Specialist, the Assistant Director of
Utilities and the Director of Public Works; said rankings are attached hereto as Exhibit 2;
and
Temp. Reso. #10852
November 14, 2005
Revision #1 — 11 /15/05
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WHEREAS, the Evaluation Committee determined that the proposal submitted by AA
Advance Air Incorporated, hereto attached as Exhibit 3, was ranked as best able to
meet the requirement of the City; and
WHEREAS, the City has negotiated an agreement with AA Advance Air
Incorporated, to meet the requirements of the (RFP) for a total cost of two hundred and
seventy-three thousand five hundred and seventy-two dollars ($273,572.00); and
WHEREAS, available funds exist in the Capital Improvement Fund for said
purpose; and
WHEREAS, it is the recommendation of the Public Works Director and the
Purchasing/Contracts Manager that this request for proposal be awarded to AA
Advance Air Incorporated; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it
to be in the best interest of the City of Tamarac to award the request for proposal to AA
Advance Air Incorporated for the replacement of five HVAC units at a cost of two
hundred and seventy-three thousand, five hundred and seventy two dollars
($273,572-00), and to execute an Agreement with AA Advance Air, Incorporated. a copy
of said Agreement is attached hereto as.Exhibit "4".
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I Temp. Reso. #10852
November 14, 2005
Revision #1 — 11 /15/05
Page 3
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF TAMARAC, FLORIDA:
SECTION 1: The foregoing WHEREAS clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this
Resolution.
SECTION 2: That the award of RFP 05-15R "HVAC Replacement at City
Hall" for a cost of $273,572, and the execution of an Agreement with AA Advance Air
Incorporated is hereby approved.
SECTION 3: The Resolution authorizes necessary budget transfers to
accommodate this action.
SECTION 4: - All Resolutions or parts of Resolutions in conflict herewith
are hereby repealed to the extent of such conflict.
SECTION 5: If any clause, section, other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or
invalid, in part or application, it shall not affect the validity of the remaining portions or
applications of this Resolution.
SECTION 6:
passage and adoption.
2005.
Temp. Reso. #10852
November 14, 2005
Revision #1— 11 /15/05
Page 4
This Resolution shall become effective immediately upon its
PASSED, ADOPTED AND APPROVED thisOday of ,
ATTEST:
MARION SW NSON, CIVIC
CITY CLERK
I HEREBY CERTIFY that
I have approved this
RESOLUTION as to form.
AMUEL//S. C EI
CITY ATTO EY
J r�
JOE SCHREIBER
MAYOR
RECORD OF COMMISSION VOTE:
MAYOR SCHREIBER
DIST 1: COMM. PORTNER
DIST 2: V/M TALABISCO
DIST 3: COMM. SULTANOF
DIST 4: COMM. ROBERTS
1
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EXHIBIT 1 TR10852
REQUEST FOR PROPOSALS
Proposer Acknowledgement
RFP NO.: 05-15R
RFP TITLE: HVAC REPLACEMENT AT CITY HALL
PROPOSAL OPENING DATE/TIME: OCTOBER 10, 2005, 4:00 PM local time
BUYER NAME: JAMEs NICOTRA, CPPB
BUYER PHONE: 954-724-2450
BUYER EMAIL: JIMN@@tamarac.org
MANDATORY PRE -PROPOSAL CONFERENCE/SITE INSPECTION:
BONDING: 100% PAYMENT & PERFORMANCE BOND AFTER AWARD
GENERAL CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL BIDS FOR COMM ODITIES/SERVICES ISSUED BY THE CITY OF TAMARAC. THE
CITY OF TAMARAC MAY DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR
PROPOSAL BY iNDICATING SUCH CHANGE IN THE INSTRUCTIONS TO PROPOSERS OR IN THE SPE&L CONDITIONS OF THE
PROPOSAL. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THESE GENERAL CONDITIONS SHALL PREVAIL OVER
ANY CONFLICTING PROVISION WITHIN ANY VENDOR'S STANDARD TERMS AND CONDITIONS REGARDLESS OF ANY LANGUAGE
IN VENDOR'S DOCUMENTATION TO THE CONTRARY.
SEALED PROPOSALS
THIS FORM SHOULD BE EXECUTED AND SUBMITTED WITH ALL PROPOSAL FORMS IN A SEALED ENVELOPE. THE FACE OF THE
ENVELOPE SHALL CONTAIN THE ABOVE ADDRESS, THE RFP NUMBER AND THE RFP TITLE. PROPOSALS NOT SUBMITTED ON
THE ATTACHED PROPOSAL FORM MAY BE DEEMED NON -RESPONSIVE. ALL PROPOSALS ARE SUBJECT TO THE TERMS AND
CONDITIONS SPECIFIED HEREIN, THOSE PROPOSALS THAT DO NOT COMPLY WITH THESE CONDITIONS MAY BE DEEMED NOW
RESPONSIVE.
PROPOSING COMPANY NAME:
COMPANY ADDRESS:
COMPANY PHONE:
NAME OF AUTHORIZED AGENT:
TITLE OF AUTHORIZED AGENT:
AUTHORIZED AGENT EMAIL ADDRESS:
PROPOSER TAXPAYER ID OR SOCIAL SECURITY NUMBER:
SIGNATURE OF AUTHORIZED AGENT:
I certify that this proposal Acknowledgement is made without prior understanding, agreement or connection with any
corporation, firm or person submitting a Bid for the same commodities and/or services and is in all respects fair and without
collusion or fraud. I agree to abide by all conditions of this Proposal and certify that I am authorized to sign this Proposal as an
agent for the Proposing Vendor-
GTC-1
SUBMIT PROPOSAL TO:
CITY OF TAMARAC
PURCHASING AND CONTRACTS DIVISION
7525 NW 88 TH AVENUE
TAMARAC, FL 33321
954-724-2450
It is the intent of the City to award the proposal to the
responsive Proposer providing a response which is most
advantageous to the City. The City reserves the right to
accept or reject any or all proposals and to waive any
informality concerning the proposals when such rejection or
waiver is deemed to be in the best interest of the City. The
City reserves the right to award the proposal according to the
criteria herein in the best interest of the City.
This solicitation is issued pursuant to the City of Tamarac
Code, Chapter 6, "Finance & Taxation", Article V,
"Purchasing Procedures", Section 6-141 et seq.
GENERAL TERMS AND CONDITIONS
These general terms and conditions apply to all offers made
to the City of Tamarac by all prospective Proposers including
but not limited to Requests for Proposals.
1. SUBMISSION OF THE PROPOSAL
The Proposing Vendor is directed to deliver sealed proposals
to the City of Tamarac, Purchasing Division, 7525 N, W, 88th
Avenue, Room 108, Tamarac, Florida 33321, no later than
the date and time specified on the cover page of this
solicitation document. Proposals will be opened in private,
however, the name of respondents may be provided. The
Proposing Vendor must show the proposal number, proposal
name, time and date that proposals are due on the outside of
the sealed proposal package. Delivery of the sealed
proposals to the Purchasing Office on or before the above
date is solely and strictly the responsibility of the Proposing
Vendor. Late proposals will be returned unopened to the
Vendor.
It is the Proposer's responsibility to read and understand the
requirements of this proposal. Unless otherwise specified,
the Proposer must use the proposal form furnished in the
proposal document. The Proposer is requested to submit
one (1) original and the number of copies as specified
herein. of the proposal. The original proposal must be
manually and duly signed In Ink by a Corporate Officer,
Principal, or Partner with the authority to bind the
company or firm by his/her signature. All proposal forms
must be typewritten or completed in ink. The Propser must
initial any erasures or corrections in ink. All prices, terms and
conditions quoted in the submitted proposal will be firm for
acceptance for ninety (90) days from the date of the proposal
due date unless otherwise stated by the City.
The Proposer preparing a proposal in response to this
solicitation shall bear all expenses associated with its
preparation. The Proposer shall prepare a proposal with the
understanding that no claim for reimbursement shall be
submitted to the City for expenses related to its preparation.
2. PROPOSAL DEPOSIT
When required on the cover page, a proposal deposit or
proposal surety bond in the amount specified shall
accompany the proposal. Proposal deposits shall be in the
form of cash, certified check or cashier's check, drawn on a
responsible bank doing business in the United States, and
shall be made payable to the City of Tamarac. In lieu of a
proposal deposit, a proposal surety provided by a firm
licensed to business in the State of Florida shall be provided
to the City. Any proposal deposits will be returned to the
Proposers at the time of contract award. The proposal
deposit of the successful vendor shall be returned upon
receipt of acceptable Performance and/or Payment bonds.
3. BONDING
When required by the specification herein, the successful
Proposer shall furnish a Performance and Payment bond,
and/or Warranty bond, as stated on the cover page of this
solicitation, on the City's forms, within fifteen (15) calendar
days after contract award. Failure to furnish the required
bonds within the time specified may be cause for rejection of
the proposal and any proposal deposit may be retained by
the City as liquidated damages and not as a penalty. Said
sum shall be a fair estimate of the amount of damages the
City would sustain due to Proposer's failure to furnish said
bonds.
4. WITHDRAWAL OF PROPOSAL
Any Proposer may withdraw its proposal prior to the indicated
opening time. The request for withdrawal must be submitted
in writing to the Purchasing Office.
5. PUBLIC ENTITY CRIMES STATEMENT
A person or affiliate who has been placed on the convicted
vendor list following a conviction for public entity crime may
not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract
with a public entity for the construction or repair of a public
building or public work, may not submit bids on leases of real
property to a public entity, may not be awarded or perform
work as a contractor, supplier, subcontractor, or consultant
under a contract with any public entity, and may not transact
business with any public entity in excess of the threshold
amount provided in Section 287.017, for Category Two for a
period of 36 months from the date of being placed on the
convicted vendor list.
6. NON -COLLUSIVE AFFIDAVIT
Each Contractor shall complete the Non -Collusive Affidavit
Form and shall submit this form with the proposal. The City
considers the failure of the Contractor to submit this
document to be a major irregularity, and may be cause for
rejection of the Proposal.
7. CONFLICT OF INTEREST
The award hereunder is subject to the provisions of Chapter
112 of the State of Florida Statutes. Proposers shall disclose
the name of any officer, director, partner, proprietor,
associate or agent who is also a public officer or employee of
the City or any of its agencies.
8. QUANTITIES
Quantities which may be shown are estimates only. No
guarantee or warranty is given or implied by the City as to the
total amount that may or may not be purchased from any
resulting contract. The City reserves the right to decrease or
increase quantities or add or delete any item from the
contract if it is determined that it best serves the interests of
the City.
9. PRICES, PAYMENTS AND DISCOUNTS
Prices shall be fixed and firm to the extent required under
Special Conditions. In the absence of a reference in the
GTC-2
SUBMIT PROPOSAL TO:
CITY OF TAMARAC
PURCHASING AND CONTRACTS DIVISION
7525 NW 88 TH AVENUE
TAMARAC, FL 33321
954-724-2450
Special Conditions, prices shall be fixed and firm for a period
of ninety (90) calendar days when the contract must be
approved by another agency. Payment will be made only
after receipt and acceptance of materials/services. Cash
discounts may be offered for prompt payment; however, such
discounts shall not be considered in determining the lowest
net cost for proposal evaluation.
Proposers are encouraged to provide prompt payment terms
in the space provided on the Proposal Form. If no payment
discount is offered, the Proposer shall enter zero (0) for the
percentage discount to indicate net 30 days, If the Proposer
does not enter a percentage discount, it is understood and
agreed that the payment terms shall be 2% 10 days, net 30
days effective on the date that the City receives an accurate
invoice or accepts the product, whichever is the later date.
Payment is deemed made on the date of the mailing of the
check. All payments shall be governed by the Flotida Prompt
Payment Act, F. S. Chapter 218.
10. DELIVERY
All items shall be delivered F.O.B. destination to a specific
City address. All delivery costs and charges must be included
in the bid price. The City reserves the right to cancel orders
or any part thereof, without obligation if delivery is not made
at the time specified in the proposal.
11. MANUFACTURER'S NAME& APPROVED
EQUIVALENTS
As applicable, manufacturer's name, trade name, brand
name information and/or model/catalog numbers may be
used herein for information and establishment of a quality
level desired, and are not intended to restrict competition
unless otherwise specified in the proposal. The Proposer
may offer any brand which meets or exceeds the proposal
requirements for any item(s). If proposals are based on
equivalent products, indicate on the proposal form the
manufacturer's name and model/catalog number. Proposal
shall submit complete descriptive literature and/or
specifications with the proposal. The burden of proof for
specification compliance is solely on the Proposer. The City,
after review of product offered, shall be the sole judge of
what is equal and acceptable. Failure to provide this
information within three (3) business days of the City's
request may be grounds for disqualification. If Proposer fails
to name a substitute, it will be assumed that the Proposer
has submitted a response which conforms in all aspects to
the requirements of the proposal document, and that the
Proposer intends to furnish goods identical to the proposal
standard.
12. SAMPLES AND DEMONSTRATIONS
When requested, samples are to be furnished free of charge
to the City. If a sample is requested it must be delivered
within seven days of the request unless otherwise stated in
the proposal. Each sample must be marked with the
Proposer's name and manufacture's brand name. The City
will not be responsible for returning samples. The City may
request a full demonstration of any product or service before
the award of a contract- All demonstrations will be done at
the expense of the Proposer.
13. BACKGROUND INVESTIGATION
As a part of the Proposal evaluation process, the City may
conduct a background investigation including a criminal
record check of Bidder's officers and/or employees, by the
Broward County Sheriffs Office. Proposer's submission of a
proposal constitutes acknowledgement of and consent to
such investigation- City shall be the sole judge in determining
Proposer's qualifications.
14. CONDITIONS OF MATERIALS
All materials and products supplied by the Proposer in
conjunction with this proposal shall be new, warranted for
their merchantability, fit for a particular purpose, free from
defects and consistent with industry standards. The products
shall be delivered to the City in excellent condition. In the
event that any of the products supplied to the City are found
to be defective or do not conform to the specifications, the
City reserves the right to return the product to the Proposer
at no cost to the City,
Successful Proposer shall furnish all guarantees and
warranties to the Purchasing Division prior to final
acceptance and payment. The warranty period shall
commence upon final acceptance of the product.
15. COPYRIGHTS OR PATENT RIGHTS
The Proposer warrants that there has been no violation of
copyrights or patent rights in manufacturing, producing or
selling the goods shipped or ordered as a result of this bid.
The seller agrees to hold the City harmless from all liability,
loss or expense occasioned by any such violation.
16. SAFETY STANDARDS
The Proposer warrants that the product(s) supplied to the
City conform with all respects to the standards set forth in the
Occupational Safety and Health Act and its amendments to
any industry standards, if applicable.
17. PERFORMANCE
Failure on the part of the Proposer to comply with the
conditions, terms, specifications and requirements of the bid
shall be just cause for cancellation of the bid award. The City
may, by written notice to the Proposer, terminate the contract
for failure to perform. The date of termination shall be stated
in the notice. The City shall be the sole judge of
nonperformance.
18. INSPECTION
The City shall have the right to inspect any materials,
components, equipment, supplies, services or completed
work specified herein. Any of said items not complying with
these specifications are subject to rejection at the option of
the City. Any items rejected shall be removed from the
premises of the City and/or replaced at the entire expense of
the successful vendor.
19. TERMINATION
a. DEFAULT
In addition to all other remedies available to the City,
this Agreement shall be subject to cancellation by the
City for cause, should the Contractor neglect or fail to
perform or observe any of the terms, provisions,
GTC-3
SUBMIT PROPOSAL TO:
CITY OF TAMARAC
PURCHASING AND CONTRACTS DIVISION
7525 NW 88TH AVENUE
TAMARAC, FL 33321
954-724-2450
conditions, or requirements herein contained, if such
neglect or failure shall continue for a period of thirty
(30) days after receipt by Contractor of written notice
of such neglect or failure.
b. TERMINATION FOR CONVENIENCE OF CITY
The final Agreement may be terminated by the City for
convenience, upon seven (7) days of written notice by
the terminating party to the other party for such
termination in which event the Contractor shall be paid
its compensation for services performed to termination
date, including services reasonably related to
termination. In the event that the Contractor abandons
this Agreement or causes it to be terminated,
Contractor shall indemnify the city against loss
pertaining to this termination.
c. FUNDING OUT
This agreement shall remain in full force and effect
only as long as the expenditures provided for in the
Agreement have been appropriated by the City
Commission of the City of Tamarac in the annual
budget for each fiscal year of this Agreement, and is
subject to termination based on lack of funding.
20. ASSIGNMENT
The Proposer shall not transfer or assign the performance
required by this proposal without the prior written consent of
the City. Any award issued pursuant to this bid and monies
that may become due hereunder are not assignable except
with prior written approval of the City,
21. EMPLOYEES
Employees of the Proposer shall at all times be under its sole
direction and not an employee or agent of the City. The
Proposer shall supply competent and physically capable
employees. The City may require the Proposer to remove an
employee it deems careless, incompetent, insubordinate or
otherwise objectionable. Proposer shall be responsible to the
City for the acts and omissions of all employees working
under its directions.
22. EQUAL EMPLOYMENT OPPORTUNITY
No Contractor shall discriminate against any employee or
applicant for employment because of race, religion, color,
gender, national origin, or physical or mental handicap if
qualified. Contractor shall take affirmative action to ensure
that applicants are employed, and that employees are treated
during their employment without regard to their race, religion,
color, gender, national origin, or physical or mental handicap.
Such actions shall include, but not be limited to the following:
employment, upgrading, demotion or transfer, recruitment or
recruitment advertising, layoff or termination, rates of pay or
other forms of compensation; and selection for training,
including apprenticeship. The Contractor agrees to post in
conspicuous places available to employees and applicants
for employment, notices setting forth the provisions of this
non-d iscri m i nation clause. The Contractor further agrees
that he/she will ensure that Subcontractors, if any, will be
made aware of and will comply with this nondiscrimination
clause.
23. TAXES
The City of Tamarac is exempt from all Federal, State, and
Local taxes. An exemption certificate will be provided where
applicable upon request.
24. OMISSION OF DETAILS
Omission of any essential details from these proposal
documents will not relieve the Proposer of supplying such
service(s) and product(s) as specified,
25. INSURANCE REQUIREMENTS
Proposer agrees to, in the performance of work and services
under this Agreement, comply with all federal, state, and
local laws and regulations now in effect, or hereinafter
enacted during the term of this agreement that are applicable
to Contractor, its employees, agents, or subcontractors, if
any, with respect to the work and services described herein.
Proposer shall obtain at Proposer's expense all necessary
insurance in such form and amount as required by the City's
Risk & Safety Officer before beginning work under this
Agreement, Proposer shall maintain such insurance in full
force and effect during the life of this Agreement. Proposer
shall provide to the City's Risk & Safety Officer certificates of
all insurance required under this section prior to beginning
any work under this Agreement. Proposer shall indemnify
and save the City harmless from any damage resulting to it
for failure of either Proposer or any subcontractor to obtain or
maintain such insurance.
The following are required types and minimum limits of
insurance coverage, which the Proposer agrees to maintain
during the term of this contract:
Line of Business/ Occurrence Aggregate
Coverage
Commercial General $1,000,000 $1,000,000
Liability
Including:
Premises/Operations
Contractual Liability
Personal Injury
Explosion, Collapse, Underground Hazard
Products/Completed Operations
Broad Form Property Damage
Cross Liability and Severability of Interest Clause
Automobile Liability $1,000,000 $1,000,000
Workers' Compensation & Statutory
Employer's Liability
The City reserves the right to require higher limits depending
upon the scope of work under this Agreement.
Neither Proposer nor any subcontractor shall commence
work under this contract until they have obtained all
insurance required under this section and have supplied the
City with evidence of such coverage in the form of an
insurance certificate and endorsement, The Proposer will
ensure that all subcontractors will comply with the above
guidelines and will maintain the necessary coverage
throughout the term of this Agreement.
GTC-4
SUBMIT PROPOSAL TO:
CITY OF TAMARAC
PURCHASING AND CONTRACTS DIVISION
7525 NW 88TH AVENUE
TAMARAC, FL 33321
954-724-2450
All insurance carriers shall be rated at least A-VII per A.M.
Best's Key Rating Guide and be licensed to do business in
Florida. Policies shall be "Occurrence" form. Each carrier will
give the City sixty (60) days notice prior to cancellation.
The Proposer's liability insurance policies shall be endorsed
to add the City of Tamarac as an "additional insured". The
Bidder's Worker's Compensation carrier will provide a Waiver
of Subrogation to the City. The Bidder shall be responsible
for the payment of all deductibles and self -insured retentions.
The City may require that the Proposer purchase a bond to
cover the full amount of the deductible or self -insured
retention. If the Proposer is to provide professional services
under this Agreement, the Proposer must provide the City
with evidence of Professional Liability insurance with, at a
minimum, a limit of $1,000,000 per occurrence and in the
aggregate. "Claims -Made" forms are acceptable for
Professional Liability insurance.
26. INDEMNIFICATION
The Proposer shall indemnify and hold harmless the City of
Tamarac, its elected and appointed officials and employees
from any and all claims, suits, actions, damages, liability, and
expenses (including attorneys' fees) in connection with loss
of life, bodily or personal injury, or property damage,
including loss of use thereof, directly or indirectly caused by,
resulting from, arising out of or occurring in connection with
the operations of the Proposer or Proposer's Subcontractors,
agents, officers, employees or independent contractors,
excepting only such loss of life, bodily or personal injury, or
property damage solely attributable to the gross negligence
or willful misconduct of the City of Tamarac or its elected or
appointed officials and employees.
27. CLARIFICATION & ADDENDA
Where there appears to be variances or conflicts between
the General Terms and Conditions and the Special
Conditions and/or Detailed Specifications outlined in this bid,
the Special Conditions and/or the Detailed Specifications
shall prevail.
The Proposer shall examine all proposal documents and
shall judge all matters relating to the adequacy and accuracy
of such documents- If, upon review, any material errors in
specifications are found, the Proposer shall contact the
Purchasing Office immediately. Any inquires, suggestions,
requests concerning clarification, or requests for additional
information shall be submitted in writing to the Purchasing
and Contracts Manager.
The City of Tamarac reserves the right to amend this bid
prior to the Proposal due date indicated by written addenda.
Written addenda shall serve as the sole means of
clarification. The City shall not be responsible for oral
interpretations given by any City employee or its
representative.
28. INFORMATION REQUESTS AFTER DUE DATE
Pursuant to Florida Statute Chapter 119, Section 7(m),
sealed bids or proposals received by an agency pursuant to
invitations to bid or requests for proposals are exempt from
the provisions of subsection (1) and s. 24(a), Art- I of the
State Constitution until such time as the agency provides
notice of a decision or intended decision pursuant to F.S.
§120.57(3)(a), or within 10 days after bid/proposal opening,
whichever is earlier.
29. RECORDS/AUDITS
The Contractor shall maintain during the term of the contract
all books, reports and records in accordance with generally
accepted accounting practices and standards for records
directly related to this contract. The form of all records and
reports shall be subject to the approval of the City's Auditor -
The Contractor agrees to make available to the City's
Auditor, during normal business hours and in Broward, Dade
or Palm Beach Counties, all books of account, reports and
records relating to this contract for the duration of the
contract and retain them for a minimum period of one (1)
year beyond the last day or the contract term.
30. UNIT PRICES
Where a discrepancy between unit price and total price is
indicated on a Proposal's submitted Price Proposal Form, the
unit prices shall prevail,
GTC-5
City of Tamarac
"Committed to Excellence ... Always"
Purchasing and
Contracts Division
Date: September 12, 2005
REQUEST FOR PROPOSALS
RFP 05-15R
ALL QUALIFIED PROPOSERS:
:442 ,,, 101KII-5 &I Z�
Sealed Proposals, addressed to the Senior Procurement Specialist of the City of Tamarac,
Broward County, Florida, will be received in the Purchasing Office, Room 108, at 7525 NW 88th
Avenue, Tamarac, Florida 33321-2401 until Wednesday, October 10, 2006 at 4:00 PM local time,
fo r:
PHASED INSTALLATION OF HVAC UNITS - TAMARAC CITY HALL
The City is soliciting proposals on behalf of the Public Works Department to obtain the services of
a qualified firm for the phased installation of five (5) HVAC units at City Hall .
Sealed Proposals must be received and time stamped in the Purchasing Office, either by mail or hand
delivery, on or before the date and time referenced above. Any Proposals received after 4:00 PM.
on said date will not be accepted under any circumstances. Any uncertainty regarding the time a
Proposal is received will be resolved against the Proposer, Official time will be measured by the time
stamp in the Purchasing Office.
A Mandatory Pre -Bid Conference is scheduled for September 26th, 2006 at 9:30 AM, at Tamarac
City Hall, 7525 NW 88 th Avenue, Room 106. Only those Contractors present for the actual walk
through of the work areas shall be eligible to submit a Proposal for this project. A sign -in sheet will
be used to verify your firm's representation at the meeting.
City reserves the right to reject any or all Proposals, to waive any informalities or irregularities in
any Proposals received, to re -advertise for Proposals, to award in whole or in part to one or more
Proposers, or take any other such actions that may be deemed to be in the best interests of the
city.
Proposal documents may be obtained from the Purchasing Office, Room 108, or via the Internet at
http://www.tamarac.org/Dept
Ifin/purch/solicitations-htmi, For inquiries, contact the
Purchasing Office at (954) 724-2450.
ZSAmes NICUTra, uPPB
Senior Procurement Specialist
Publish Sun -Sentinel: September 18 and September 25, 2005
7525 NW 88th Avenue N Tamarac, Florida 33321-2401 N (954) 724-2450 0 Fax (954) 724-2408 0 www.tomarac.org
Equol Opportunity Employer
City of Tamarac Purchasing & Contracts Divisioo
REQUEST FOR PROPOSALS
1:1=111-SUIZI
PHASED INSTALLATION OF HVAC UNITS — TAMARAC CITY HALL
Definition: A Request for Proposal (RFP) is a method of procurement permitting
discussions with responsible offerors and revisions to proposals prior to award of a
contract. Proposals will be opened in private. Award will be based on the criteria set forth
herein.
1. INTRODUCTION
The City is soliciting proposals on behalf of the Tamarac Public Works Department to
obtain the services of a qualified firm to install five (5) HVAC units at Tamarac City Hall
in two (2) separate phases.
11. INFORMATION
For information pertaining to this Request for Proposals (RFP), contact Purchasing at
(954) 724-2450 or Chuck Guidetti, Project Manager, at (954) 724-1399. Such contact
shall be for clarification purposes only. Material changes, if any, to the scope of services
or proposal procedures will be transmitted only by written addendum.
It is preferred that all questions be submitted in writing, either via fax or email. Fax
questions to (954) 724-2408 or email to j[mn@tarnarac.org,
Ill. SCHEDULE OF EVENTS
The schedule of events related to this Request for Proposals shall be as follows:
RFP document issued
Mandato[y pre -proposal conference
Deadline for written questions
Deadline for receipt of proposals
Evaluation of proposals
Presentations by short-listed proposers (if applicable)
Final ranking of firms
Anticipated award by commission
September 16, 2005
September 26, 2005
September 30, 2005
October 10, 2005
October 10-13, 2005
October 17, 2005
October 17, 2005
October 26, 2005
All dates are tentative, City reserves the right to change scheduled dates,
of Tamarac
Purchasing & Contracts Division
IV. INSTRUCTIONS TO OFFERORS
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GENERAL TERMS AND CONDITIONS
These General Terms and Conditions apply to all offers made to the City of
Tamarac by all prospective Proposers, including but not limited to, Requests for
Quotes, Requests for Proposal and Requests for Bid. As such the words "bid",
"proposal" and "offer" are used interchangeably in reference to all offers
submitted by prospective Proposers. The City of Tamarac reserves the right to
reject any or all proposals, to waive any informalities or irregularities in any
proposals received, to re -advertise for proposals, to enter into contract
negotiations with the selected Proposer or take any other actions that may be
deemed to be in the best interest of the City of Tamarac.
2. DEFINED TERMS
Terms used in these Instructions to Offerors are defined as follows:
2.1 "Offeror" - one who submits a Proposal in response to a solicitation, as
distinct from a Sub -Offeror, who submits a Proposal to the Offeror.
2.2 "Proposee'— one who submits a Proposal in response to a solicitation. The
terms "Offeror" and "Proposer" are used interchangeably and have the same
meaning.
2.3 "Successful Offeror" - the qualified, responsible and responsive Offeror to
whom City (on the basis of City's evaluation as hereinafter provided) makes
an award.
2.4 "City" - the City of Tamarac, a municipal corporation of the State of Florida.
2.5 "Proposal Documents" - the Request for Proposals, Instructions to
Offerors, Offeror's Qualifications Statement, Non -Collusive Affidavit,
Certified Resolution, Vendor Drug -Free Workplace, Offeror's Proposal,
Proposal Security and Specifications, if any, and the proposed Contract
Documents (including all Addenda issued prior to opening of Proposals).
2.6 "Contractor" - the individual(s) or firm(s) to whom the award is made and
who executes the Contract Documents.
3. SPECIAL CONDITIONS
Where there appears to be variances or conflicts between the General Terms
and Conditions and the Special Conditions and/or Scope of Work outlined in this
proposal, the Special Conditions and/or the Scope of Work shall prevail,
City of Tamarac Purchasing & Contracts Division
4. EXAMINATION OF CONTRACT DOCUMENTS AND SITE
4.1. Before submitting a Proposal, each Offeror must attend the Mandatory Pre -
Proposal walk thru to exam the sites to become familiar with the facilities
and equipment that may in any manner affect cost or performance of the
work; must consider federal, state and local laws, ordinances, rules and
regulations that may in any manner affect cost or performance of the work,
must carefully compare the Offeror's observations made during site visits or
in review of applicable laws with the Proposal Documents; and must
promptly notify the Purchasing and Contracts Manager of all conflicts, errors
and discrepancies, if any, in the Proposal Documents.
4.2. The Offeror, by and through the submission of a Proposal, agrees that
Offeror shall be held responsible for having examined the facilities and
equipment; is familiar with the nature and extent of the work and any local
conditions that may affect the work, and is familiar with the equipment,
materials, parts and labor required to successfully perform the work,
5. OMISSION OF DETAILS / VARIANCES AND EXCEPTIONS
5.1 The apparent silence of the requirements as to any detail, or the apparent
omission of a detailed description concerning any point, shall be regarded
as meaning that only the best commercial practice is to prevail, and that
only material and workmanship of the finest quality is to be used. All
interpretations of the specifications shall be made on the basis of this
statement. Omission of any essential details from these specifications will
not relieve the Proposer of supplying such services or product(s) as
specified.
5.2 For the purpose of evaluation, the Offeror must indicate any variance or
exceptions to the stated requirements, no matter how slight. Deviations
should be explained in detail. Absence of variations and/or corrections will
be interpreted to mean that the Offeror meets all the requirements in every
respect.
6. INTERPRETATIONS AND ADDENDA
If the Offeror is in doubt as to the meaning of any of the Proposal Documents,
believes that the General Conditions, Special Conditions and/or Technical
Specifications contain errors, contradictions or obvious omissions, or has any
questions concerning the information contained in the RFP documents, the Offeror
shall submit a written request to the Purchasing Office for interpretation or
clarification, Such request must reference RFP name and number, and should be
received by the Purchasing Office at least five (5) calendar days prior to the
Proposal opening date. Questions received less than five (5) calendar days prior to
the Proposal opening may not be answered. Interpretations or clarifications in
response to such questions will be issued in the form of a written addendum
of Tamarac
& Contracts Division
transmitted via either fax or email to all parties recorded by the Purchasing Office
as having received the Proposai'Documents. The issuance of a written addendum
shall be the only official method whereby such an interpretation or clarification will
be made.
7. COSTS AND COMPENSATION
7.1. Costs and compensation shall be shown in both unit prices and extensions
whenever applicable. In the event of discrepancies existing between unit
prices and extensions or totals, the unit prices shall govern.
7.2. All costs and compensation shall remain firm and fixed for acceptance for 90
calendar days after the day of the Proposal opening.
7.3. The price proposal shall include all franchise fees, royalties, license fees,
etc., as well as all costs for transportation or delivery as applicable within the
scope of the solicitation.
8. NON -COLLUSIVE AFFIDAVIT
Each Offeror shall complete the Non -Collusive Affidavit form and shall submit the
form with their Proposal. City considers the failure of the Offeror to submit this
document may be cause for rejection of the Proposal.
9. PUBLIC ENTITY CRIMES
In accordance with Florida Statutes §287.133 (2)(a): A person or affiliate who has
been placed on the convicted vendor list following a conviction for public entity
crime may not submit a bid on a contract to provide any goods or services to a
public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on
leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public
entity, and may not transact business with any public entity in excess of the
threshold amount provided in Florida Statutes §287.017 for Category Two, for a
period of 36 months from the date of being placed on the convicted vendor list.
10. CONFLICT OF INTEREST
The award of any contract hereunder is subject to the provisions of Chapter 112,
Florida Statutes. Offerors must disclose with their Proposal the name of any officer,
director, partner, proprietor, associate or agent who is also an officer or employee
of City or any of its agencies, Further, all Offerors must disclose the name of any
officer or employee of City who owns, directly or indirectly, an interest of five
percent (5%) or more in the Offeror's firm or any of its branches or affiliate
companies.
of Tamarac
11. PERFORMANCE BONDS AND INSURANCE
Purchasing & Contracts Division
Upon award of a contract, the Successful Offeror, shall be required to provide
payment and performance bonds in the amount of 100% of the contract award and
within ten (10) calendar days of award. Offeror shall provide certificates of
insurance in the manner, form and amount(s) specified.
12. SUMMARY OF DOCUMENTS TO BE SUBMITTED WITH PROPOSALS
The following is a summary of documents required to be submitted for this
proposal. Failure to include a technical proposal, cost proposal, bid surety, or any
other document that, by its omission, may prejudice the rights of other
respondents, may result in immediate rejection of your proposal. Other forms or
documents which, by their nature do not impact price or the Offeror's cost of
doing business should accompany the Proposal; but must be provided within
two (2) business days of the City's request to be considered responsive,
12.1 Technical Proposal & Work Plan
12.2 Cost Proposal (See "Proposal Form" herein)
12.3 Certification Form
12.4 Certified Resolution Form (or firm's own Corporate Resolution)
12.5 Offeror's Qualifications Statement Form & References
12.6 Vendor Drug Free Workplace Form
12.7 Non -Collusive Affidavit Form
12.8 List of Sub -contractors Form
12.9 References Form
12.10 Payment & Performance Bond Forms (Submitted after award)
12.11 Proof of applicable insurance
NOTE: PERFORMANCE, PAYMENT AND WARRANTY BONDS
Contractor shall submit separate and acceptable Performance & Payment Bonds in
the amount of 100% the total contract award within ten (10) calendar days after
award. Bonds must be submitted on City forms, included herein,
The awarded Contractor shall execute and furnish the CITY a Performance Bond and
Payment Bond, each written by a corporate surety, having a resident agent in the State
of Florida and having been in business with a record of successful continuous operation
for at least five (5) years. The surety shall hold a current certificate of authority from the
Secretary of Treasury of the United States as an acceptable surety on federal bonds in
accordance with United States Department of Treasury Circular No. 570. The
Performance Bond shall be conditioned that the awarded Contractor performs the
contract in the time and manner prescribed in the contract. The Payment Bond shall be
conditioned that the Successful Bidder promptly make payments to all persons who
of Tamarac
& Contracts Division
supply the Successful Proposer in the prosecution of the work provided for in the
contract and shall provide that the surety shall pay the same in the amount not
exceeding the sum provided in such bonds, together with interest at the maximum rate
allowed by law and that they shall indemnify and save harmless the CITY to the extent
of any and all payments in connection with the carrying out of said contract which the
CITY may be required to make under the law.
Such bonds shall continue in effect for one (1) year after final payment becomes due
except as otherwise provided by law or regulation or by the Contract Documents with
the final sum of said bonds reduced after final payment to an amount equal to twenty
five percent (25%) of the Contract price, or an additional bond shall be conditioned that
the Successful Proposer correct any defective of faulty work or material which appear
within one (1) year after final completion of the Contract, upon notification by CITY. The
Warranty Bond shall cover the cost of labor as well as materials.
13. SUBMISSION OF PROPOSALS
13.1 Proposals must be typed or printed in ink. Use of erasable ink is not
permitted. All corrections to prices made by the Offeror should be initialed.
13.2 Proposals must contain a manual signature of a corporate officer or
designee with the proven authority to bind the firm in matters of this nature.
The address and telephone number for any communications regarding the
Proposal must be included.
13.3 Proposals shall contain an acknowledgment of receipt of all addenda.
13.4 Proposals by corporations must be executed in the corporation's legal name
by the President or other corporate officer, accompanied by evidence of
authority to sign. Evidence of authority shall be provided on the enclosed
Certified Resolution form, or by the company's own Corporate Resolution.
13.5 Proposals by partnerships must be executed in the partnership name and
signed by a partner, whose title must appear under the signature.
13.6 Proposals shall be submitted to the Purchasing Office on or before the time
indicated in the Request for Proposals. Proposals shall be submitted in a
sealed envelope (faxed proposals will not be accepted under any
circumstances). The envelope should be clearly marked on the exterior with
the applicable solicitation name and number. The envelope should state the
name and address of the Offeror and should be include all documents as
specified in the Request for Proposals. Purchasing and Contracts Division
staff is not responsible for the premature opening of a Proposal that is not
properly addressed and identified.
13.7 In accordance with Florida Statutes, Chapter §1 19.07(l)(a) and except as
may be provided by other applicable state and federal law, the Request for
Proposals and the responses thereto are in the public domain. However,
Proposers are requested to specifically identify in the submitted Proposal
any financial information considered confidential and/or proprietary which
may be considered exempt under Florida Statute §1 19.07(t).
of Tamarac
& Contracts Division
13.8 All Proposals received from Offerors in response to the Request for
Proposals will become the property of City and will not be returned. In the
event of Contract award, all documentation produced as part of the Contract
shall become the exclusive property of City,
13.9 The Proposer preparing a submittal in response to this RFP shall bear all
expenses associated with its preparation. The Proposer shall prepare a
submittal with the understanding that no claim for reimbursement shall be
submitted to the City for the expense of proposal preparation and/or
presentation.
14. MODIFICATION AND WITHDRAWAL OF PROPOSALS
14.1 Proposals may be modified or withdrawn by a duly executed document
signed by a corporate officer or other employee with designated signature
authority. Evidence of such authority must accompany the request for
withdrawal or modification. The request must be delivered to the Purchasing
Office at any time prior to the deadline for submitting Proposals. Withdrawal
of a Proposal will not prejudice the rights of an Offeror to submit a new
Proposal prior to the Proposal opening date and time. No Proposal may be
withdrawn or modified after the date of proposal opening has passed.
14.2 If, within twenty-four (24) hours after Proposals are opened, any Offeror files
a duly signed, written notice with the Purchasing Office, and within five (5)
calendar days thereafter demonstrates to the reasonable satisfaction of City,
by clear and convincing evidence, that there was a material and substantial
mistake in the preparation of its Proposal, or that the mistake is clearly
evident on the face of the Proposal, but the intended correct Proposal is not
similarly evident, Offeror may withdraw its Proposal and any bid security will
be returned. Thereafter, the Offeror will be disqualified from further bidding
on the subject Contract.
15. REJECTION OF PROPOSALS
15.1 To the extent permitted by applicable state and federal laws and regulations,
City reserves the right to reject any and all Proposals, to waive any and all
informalities not involving price, time or changes in the work with the
Successful Offeror, and to disregard all nonconforming, non -responsive,
unbalanced or conditional Proposals. Proposals will be considered irregular
and may be rejected if they show serious omissions, alterations in form,
additions not called for, conditions or unauthorized alterations, or
irregularities of any kind.
15.2 City reserves the right to reject the Proposal of any Offeror if City believes
that it would not be in its best interest of to make an award to that Offeror,
whether because the Proposal is not responsive, the Offeror is unqualified,
of doubtful financial ability, or fails to meet any other pertinent criteria
established by City within the scope of the solicitation.
of Tamarac
& Contracts Division
16. QUALIFICATIONS OF PROPOSERS
16.1 Each Offeror shall complete the Offeror's Qualifications Statement and
submit the form with the Proposal. Failure to submit the Offeror's
Qualifications Statement and the documents required thereunder may
constitute grounds for rejection of the Proposal.
16.2 As a part of the evaluation process, the City may conduct a background
investigation including a criminal record check of Proposer's officers
and/or employees, by the Broward County Sheriffs Office. Proposer's
submission of a proposal constitutes acknowledgement of and consent to
such investigation. City shall be the sole judge in determining Proposer's
qualifications.
16.3 No proposal shall be accepted from, nor will any contract be awarded to, any
person who is in arrears to City for any debt or contract, who is a defaulter,
as surety or otherwise, of any obligation to City, or who is deemed
irresponsible for unreliable by City. City will be the sole judge of said
determination.
16.4 City reserves the right to make a pre -award inspection of the Offerors
facilities and equipment prior to award of Contract.
16.5 Employees of the Proposer shall at all times be under its sole direction
and not an employee or agent of the City. The Proposer shall supply
competent and physically capable employees. The City may require the
Proposer to remove an employee it deems careless, incompetent,
insubordinate or otherwise objectionable. Proposer shall be responsible
to the City for the acts and omissions of all employees working under its
directions.
16.6 Additional Contractor / Sub -contractor qualifications are as follows;
1 . Five (5) years in business under the same company name
2. Employee a minimum of twenty-five employees
3. Have an in-house sheet metal fabrication unit
4. Have an in-house plumbing unit
5. Have five (5) years verifiable experience in commercial/industrial
HVAC
6. Have ten (10) verifiable HVAC commercial/industrial references within
the last 24 months.
7. Possess evidence of excellent verifiable financial standing with your
equipment distributor or manufacturer.
8. Electrical and Fire Sub -contractors will have ten (10) years operation
under same company name.
9. Sub -contractors must have worked on at least five (5) HVAC projects
with the Prime Contractor.
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17.1 Offeror agrees to, in the performance of work and services under this
Agreement, comply with all federal, state, and local laws and regulations
now in effect, or hereinafter enacted during the term of this agreement that
are applicable to Offeror, its employees, agents, or subcontractors, if any,
with respect to the work and services described herein.
17.2 Offeror shall obtain at Offeror's expense all necessary insurance in such
form and amount as required by this proposal or by the City's Risk
Manager before beginning work under this Agreement. Offeror shall
maintain such insurance in full force and effect during the life of this
Agreement. Offeror shall provide to the City's Risk Manager current
certificates of all insurance required under this section prior to beginning
any work under this Agreement.
17.3 Offeror shall indemnify and save the City harmless from any damage
resulting to it for failure of either Offeror or any Sub -Offeror to obtain or
maintain such insurance.
17A The following are required types and minimum limits of insurance
coverage, which the Offeror agrees to maintain during the term of this
contract:
Line of Business/ Coverage Occurrence Aggregate
Commercial General Liability $1,000,000 $1,000,000
Including:
Premises/Operations
Contractual Liability
Personal Injury
Explosion, Collapse, Underground Hazard
Prod ucts/Completed Operations
Broad Form Property Damage
Cross Liability and Severability of Interest Clause
Automobile Liability $1,000,000 $1,000,000
Workers' Compensation & Employer's Statutory
Liability
17.5 The City reserves the right to require higher limits depending upon the
scope of work under this Agreement.
17.6 Neither Offeror nor any Sub -Offeror shall commence work under this
contract until they have obtained all insurance required under this section
and have supplied the City with evidence of such coverage in the form of
an insurance certificate and endorsement, The Offeror will ensure that all
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City of Tamarac
Purchasing & Contracts Division
Sub -Offerors will comply with the above guidelines and will maintain the
necessary coverages throughout the term of this Agreement.
17.7 All insurance carriers shall be rated at least A-VII per Best's Key Rating
Guide and shall be licensed to do business in Florida. Policies shall be
"Occurrence" form. Each carrier will give the City sixty (60) days notice
prior to cancellation.
17.8 The Offeror's liability insurance policies shall be endorsed to add the City
of Tamarac as an "additional insured". The Offeror's Workers'
Compensation carrier will provide a Waiver of Subrogation to the City.
17.9 The Offeror shall be responsible for the payment of all deductibles and
self -insured retentions. The City may require that the Offeror purchase a
bond to cover the full amount of the deductible or self -insured retention.
17.10 If the Offeror is to provide professional services under this Agreement, the
Offeror must provide the City with evidence of Professional Liability
insurance with, at a minimum, a limit of $1,000,000 per occurrence and in
the aggregate. "Claims -Made" forms are acceptable only for Professional
Liability.
17.11 The Successful Offeror agrees to perform the work under the Contract as
an independent contractor, and not as a subcontractor, agent or employee
of City.
18. INDEMNIFICATION
18.1 GENERAL INDEMNIFICATION: Contractor shall, in addition to any other
obligation to indemnify the City and to the fullest extent permitted by law,
protect, defend, indemnify and hold harmless the City, their agents,
elected officials and employees from and against all claims, actions,
liabilities, losses (including economic losses), costs arising out of any
actual or alleged: a). Bodily injury, sickness, disease or death, or injury to
or destruction of tangible property including the loss of use resulting
therefrom, or any other damage or loss arising out of or resulting, or
claimed to have resulted in whole or in part from any actual or alleged act
or omission of the Contractor, any sub -Contractor, anyone directly or
indirectly employed by any of them, or anyone for whose acts any of them
may be liable in the performance of the Work; or b). violation of law,
statute, ordinance, governmental administration order, rule, regulation, or
infringement of patent rights by Consultant in the performance of the
Work; or c). liens, claims or actions made by the Contractor or any sub-
contractor under workers compensation acts; disability benefit acts, other
employee benefit acts or any statutory bar. Any cost of expenses,
including attorney's fees, incurred by the City to enforce this agreement
shall be borne by the Contractor.
18.2 Upon completion of all Services, obligations and duties provided for in this
Agreement, or in the event of termination of this Agreement for any
reason, the terms and conditions of this Article shall survive indefinitely.
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City of Tamaroc Purchasing & Contracts Division
18.3 The Contractor shall pay all claims, losses, liens, settlements or
judgments of any nature whatsoever in connection with the foregoing
indemnifications including, but not limited to, reasonable attorney's fees
(including appellate attorney's fees) and costs,
18.4 City reserves the right to select its own legal counsel to conduct any
defense in any such proceeding and all costs and fees associated
therewith shall be the responsibility of Contractor under the
indemnification agreement. Nothing contained herein is intended nor shall
it be construed to waive City's rights and immunities under the common
law or Florida Statute 768.28 as amended from time to time.
18.5 The Successful Offeror shall pay all claims, losses, liens, settlements or
judgments of any nature whatsoever in connection with the foregoing
indemnifications including, but not limited to, reasonable attorney's fees
(including appellate attorney's fees) and costs. City reserves the right to
select its own legal counsel to conduct any defense in any such
proceeding and all costs and fees associated therewith shall be the
responsibility of Successful Offeror under the indemnification agreement.
Nothing contained herein is intended nor shall it be construed to waive
City's rights and immunities under the common law or Florida Statute
768.28 as amended from time to time.
19. DELIVERIES
Any item requiring delivery by the Offeror of by sub -contractors shall be delivered
F.O.B. destination to a specific City address. All delivery costs and charges must
be included in the bid price. If delivery of an item is required, the City reserves
the right to cancel the delivery order(s) or any part thereof, without obligation if
delivery is not made at the time specified in the proposal.
20. WARRANTIES
20.1 Successful Offeror warrants to City that the consummation of the work
provided for in the Contract documents will not result in the breach of any
term or provision of, or constitute a default under any indenture, mortgage,
contract, or agreement to which Successful Offeror is a party.
20.2 Successful Offeror warrants to City that it is not insolvent, it is not in
bankruptcy proceedings or receivership, nor is it engaged in or threatened
with any litigation, arbitration or other legal or administrative proceedings or
investigations of any kind which would have an adverse effect on its ability to
perform its obligations under the Contract.
20.3 Successful Offeror warrants to City that it will comply with all applicable
federal, state and local laws, regulations and orders in carrying out its
obligations under the Contract.
20.4 �All warranties made by Successful Offeror together with service warranties
and guarantees shall run to City and the successors and assigns of City,
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21. CONDITIONS OF MATERIAL
All materials and products supplied by the Offeror in conjunction with this
proposal shall be new, warranted for their merchantability, fit for a particular
purpose, free from defects and consistent with industry standards. The products
shall be delivered to the City in excellent condition. In the event that any of the
products supplied to the City are found to be defective or do not conform to the
specifications, the City reserves the right to return the product to the Bidder at no
cost to the City.
Successful Offeror shall furnish all guarantees and warranties to the Purchasing
Division prior to final acceptance and payment. The warranty period shall
commence upon final acceptance of the product.
22. COPYRIGHTS OR PATENT RIGHTS
The Offeror warrants that there has been no violation of copyrights or patent
rights in manufacturing, producing or selling the goods shipped or ordered as a
result of this bid. The seller agrees to hold the City harmless from all liability, loss
or expense occasioned by any such violation.
23. SAFETY STANDARDS
The Proposer warrants that any product(s) supplied to the City shall conform with
all respects to the standards set forth in the Occupational Safety and Health Act
and its amendments to any industry standards, if applicable.
24. INSPECTION
The City shall have the right to inspect any materials, components, equipment,
supplies, services or completed work specified herein. Any of said items not
complying with these specifications are subject to rejection at the option of the City.
Any items rejected shall be removed from the premises of the City and/or replaced
at the entire expense of the successful vendor.
26. NON-DISCRIMINATION AND EQUAL OPPORTUNITY EMPLOYMENT
During the performance of the Contract, the successful Offeror shall not
discriminate against any employee or applicant for employment because of race,
religion, color, gender, national origin or physical or mental handicap if qualified.
The successful Offeror will take affirmative action to ensure that employees are
treated during employment, without regard to their race, religion, color, gender or
national original, or physical or mental handicap. Such actions must include, but
not be limited to, the following: employment, upgrading; demotion or transfer;
recruitment or recruitment advertising, layoff or termination; rates of pay or other
forms of compensation; and selection for training, including apprenticeship. The
successful Offeror(s) shall agree to post in conspicuous places, available to
employees and applicants for employment, notices to be provided by the
contracting officer setting forth the provisions of this nondiscrimination clause.
The successful Offeror further agrees that he/she will ensure that
Subcontractors, if any, will be made aware of and will comply with this
nondiscrimination clause.
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26 TAXES
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Successful Offeror shall pay all applicable sales, consumer use and other similar
taxes required by law.
27. PERMITS, FEES AND NOTICES
Successful Offeror shall secure and pay for all permits and fees, licenses and
charges necessary for the proper execution and completion of the work, if
applicable. The City will reimburse Contractor for all City permits and fees at no
mark-up and upon properly submitted invoices for such. Permits and fees for other
than City agencies shall be paid by Contractor without reimbursement by City. The
cost for all permits, fees, licenses and charges shall be included in the Price
Proposal except where expressly noted in the specifications.
28. PERFORMANCE
Failure on the part of the Offeror to comply with the conditions, terms,
specifications and requirements of the bid shall be just cause for cancellation of
the proposal award. The City may, by written notice to the Proposal, terminate
the contract for failure to perform. The date of termination shall be stated in the
notice. The City shall be the sole judge of nonperformance.
29. TERMINATION FOR CAUSE AND DEFAULT
29.1 Default by Contractor: In addition to all other remedies available to the
City, this Agreement shall be subject to cancellation by the City should the
Contractor neglect or fail to perform or observe any of the terms,
provisions, conditions, or requirements herein contained, if such neglect or
failure shall continue for a period of thirty (30) days after receipt by
Contractor of written notice of such neglect or failure.
29.2 Failure on the part of the Offeror to comply with the conditions, terms,
specifications and requirements of the RFP shall be just cause for the
cancellation of the RFP award. The City may, by written notice to the
Offeror, terminate the contract for failure to perform. The date of
termination shall be stated in the notice. The City shall be the sole judge
of non-performance.
30. TERMINATION FOR CONVENIENCE OF CITY
Upon seven (7) calendar days written notice delivered by certified mail, return
receipt requested, to Successful Offeror, City may without cause and without
prejudice to any other right or remedy, terminate the agreement for City's
convenience whenever City determines that such termination is in the best interests
of City. Where the agreement is terminated for the convenience of City, the notice
of termination to Successful Offeror must state that the Contract is being terminated
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City of Tamarac
Purchasing & Contracts Division
for the convenience of City under the termination clause and the extent of
termination. Upon receipt of the notice of termination for convenience, Successful
Offeror shall promptly discontinue all work and, to the extent indicated on the notice
of termination, shall terminate all outstanding subcontracts and purchase orders as
they relate to the terminated portion of the Contract, shall refrain from placing
further orders and/or contracting with subcontractors, and shall complete any
continued portions of the work.
4 111611 a] I k" IC10111 i
This agreement shall remain in full force and effect only as long as the
expenditures provided for in the Agreement have been appropriated by the City
Commission of the City of Tamarac in the annual budget for each fiscal year of
this Agreement, and is subject to termination based on lack of funding.
32. AUDIT RIGHTS
City reserves the right to audit the records of Successful Offeror, relating to this
contract, at any time during the term of the Contract, and for a period of three (3)
years after completion of contract. If required by City, Successful Offeror shall
agree to submit to an audit by an independent Certified Public Accountant selected
by City. Successful Offeror shall allow City to examine and review the records of
Successful Offeror at any and all times during normal business hours during the
term of the Contract.
33. ASSIGNMENT
33.1 Successful Offeror shall not assign, transfer or subject the Contract or its
rights, title, interests or obligations therein without City's prior written
approval.
33.2 Violation of the terms of this paragraph shall constitute a breach of the
Contract by Successful Offeror and City may, at its discretion, cancel the
Contract. All rights, title, interest and obligations of Successful Offeror
shall thereupon cease and terminate.
34. EMPLOYEES
Employees of the successful Contractor shall at all times be under its sole
direction and not an employee or agent of the City. The Contractor shall supply
competent and physically capable employees. The City may require the
Contractor to remove an employee it deems careless, incompetent,
insubordinate or otherwise objectionable. Bidder shall be responsible to the City
for the acts and omissions of all employees working under its directions.
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City of Tamarac Purchasing & Contracts Division
35. TAXES
The City of Tamarac is exempt from all Federal, State, and Local taxes. An
exemption certificate will be provided where applicable upon request.
36. GOVERNING LAW:
The laws of the State of Florida shall govern this Agreement. Venue shall be
Broward County, Florida.
V. STATEMENT OF WORK
A. SCOPE OF PROPOSAL
The purpose of this Request for Proposals is to obtain the services of a qualified
firm to install HVAC units on a Phased basis at Tamarac City Hall, on behalf of
the City of Tamarac's Public Works Department, in conformity with all the
Specifications contained herein.
B. MINIMUM REQUIREMENTS
Reference Paragraph 16, Qualifications of Proposers.
C. PERFORMANCE SCHEDULE
Reference Specification Section 01010, Summary of Work.
Vill. PROPOSAL SELECTION
The City Manager will appoint an Evaluation and Selection Committee to review
Proposals. The City reserves the right to select the Proposer who represents the best
value, and to accept or reject any proposal submitted in response to this solicitation.
The City's Evaluation and Selection Committee will act in what they consider to be the
best interest of the City and its residents.
Price shall not be the sole determining factor for selection, as indicated in the following
section.
Vill. EVALUATION OF PROPOSALS
A. EVALUATION METHOD AND CRITERIA
A Selection/Negotiation Committee has been appointed by the City Manager and
will be responsible for selecting the most qualified firm and then negotiating a
contract. The Proposers with the highest -ranked submittals may or may not be
asked to make a detailed presentation of their product/service to the Evaluation
and Selection Committee.
All Proposers are advised that in the event of receipt of an adequate number of
Proposals which in the opinion of the Evaluation Committee require no
clarification and/or supplementary information, such Proposals may be evaluated
15
of Tamarac
& Contracts Division
without discussion. Hence, proposals should be initially submitted on the most
complete and favorable terms which Proposers are capable of offering to the
city.
If City conducts presentations, firms will be assigned a final score, with the
highest -ranked firm moving forward to the negotiation phase. Upon successful
negotiation, a recommendation for award will be considered by the City
Commission. No work on this project shall proceed without written authorization
from the City of Tamarac.
The City reserves the right to enter into contract negotiations with the highest
ranked Proposer. If the City and the selected Proposer cannot negotiate a
successful contract, the City may terminate such negotiations and begin
negotiations with the next selected Proposer. No Proposer shall have any rights
against the City arising from such negotiations.
The City's evaluation criteria may include, but shall not be limited to, the
following:
a. Compliance with Request for -Proposals [Mandatory]. This refers to
the adherence to all conditions and requirements of the Request for
Proposals.
b. Quality of Response
i. Clearly demonstrated understanding of the work to be performed.
ii. Completeness and reasonableness of the offeror's plan/proposal
for accomplishing the tasks.
iii. Level of creativity demonstrated by the offeror's proposed
methodologies for meeting the requirements of this proposal.
c. Services to be Provided. This refers to the exact type and nature of the
offeror's proposed services and how they accomplish the objectives of the
project, as well as the ability to rapidly respond to the City's needs, as
defined in the Evaluation Criteria set forth.
d. Qualifications of the Contractor. Offeror's capability in all respects to
perform fully the contract requirements, and the tenacity, perseverance,
experience, integrity, and reliability which will assure good faith
performance, as well as satisfactory reference verification. This criteria
includes:
i. The experience of the firm and its record on engagements of a
similar nature, including the ability to serve in a similar capacity for
other units of government or organizations.
16
City of Tamarac V Purchasing & Contracts Division
ii. Personnel to be assigned to the project, and their education,
capabilities, qualifications and experience with similar projects
iii. Reference information gathered from other entities regarding the
past experience of the firm; and
iv. Other areas addressed in the Statement of Work herein.
e. Costs (Price). This refers to the proposed contract fee. (Please note that
price is only one factor for consideration of award).
i. The offeror shall propose a not -to -exceed amount for complete
execution of this project as detailed in the Specifications.
ii. Lowest price proposal shall receive the 25 maximum points.
Simple formula to be applied as illustrated below for others;
Vendor "A" Price $20,000 100% X Weight = 25 Points
20,000 divided by 25,000 =80%
Vendor "B" Price $25,000 80% X Weight = 20 Points
20,000 divided by 28,000 =71 %
Vendor "C" Price $28,000 71% X Weight = 18 Points
B. ACCEPTABLITY OF PROPOSALS
The Offer shall be evaluated solely in accordance with the criteria set forth
herein. The proposals shall be categorized as follows:
Acceptable ;
2. Potentially Acceptable; that is reasonably susceptible of being
made acceptable; or
3. Unacceptable.
C. AWARD OF AGREEMENT
Award shall be made by the City to the responsible offeror whose proposal is
determined to be the most advantageous to the City, taking into consideration
price and the evaluation criteria set forth herein below. The City of Tamarac
reserves the right to accept the Proposal as a whole, or for any component
thereof if it appears to be in the best interest of the City.
17
City of Tamarac
Purchasing & Contracts Division
Fell
E.
F.
WEIGHTED CRITERIA
Points will be assigned to each proposal based on the following weighted criteria:
CRITERIA MAXIMUM POINTS
1. Compliance with Request for Proposal (Mandatory) N/A
2. Quality of Response 20 points
3. Services to be Provided 20 points
4. Qualifications of the Proposer/Expertise 35 points
5. Costs/(Price) 25 points
These weighted criteria are provided to assist Proposers in the allocation of their
time and efforts during the proposal preparation process. The criteria also guide
the Evaluation Committee during the short -listing and final ranking of Proposers
by establishing a general framework for those deliberations.
Once the Proposals are evaluated, a "short-list" may be selected to make
presentations to the Evaluation and Selection Committee, prior to a
recommendation for award.
DISCUSSIONS & PRESENTATIONS
The short-listed Proposers may be requested to make presentations to the
Committee. The City may require additional information after evaluation of the
submittals, and Proposers agree to furnish such information upon the City's
request.
All Proposers are advised that in the event of receipt of an adequate number of
proposals, which in the opinion of the Evaluation Committee require no
clarification and/or supplementary information, such proposals may be evaluated
without discussion or need for presentations. Hence, proposals should be
initially submitted on the most complete and favorable terms which offerors are
capable of offering to the City.
The Evaluation Committee may conduct discussions with any Proposer who
submits an acceptable or potentially acceptable proposal. Proposers shall be
accorded fair and equal treatment with respect to any opportunity for discussion
and revision of proposals, The Evaluation Committee reserves the right to
request the Proposer to provide additional information during this process.
RIGHT TO REJECT PROPOSALS
To the extent permitted by applicable state and federal laws and regulations, City
reserves the right to reject any and all Proposals, to waive any and all informalities
not involving price, time or changes in the work, and to disregard all nonconforming,
non -responsive, unbalanced or conditional Proposals. Proposals will be considered
irregular and may be rejected if they show serious omissions, alterations in form,
18
City of Tamarac
Purchasing & Contracts Division
additions not called for, conditions, unauthorized alterations, or irregularities of any
kind.
City reserves the right to reject any Proposal if City believes that it would not be in
its best interest to make an award to a particular Proposer, either because the
Proposal is not responsive, the Proposer is unqualified, of doubtful financial ability,
or fails to meet any other pertinent criteria established by City within the scope of
this solicitation.
IX. PROPOSAL COPIES
Return One (1) Original and Five (5) copies in an envelope marked with your firm's name
and "RFP 05-15R, Phased Installation of HVAC Units at City Hall", to the City of Tamarac,
Purchasing & Contracts Division, Room 108, 7525 NW 88th Avenue, Tamarac, Florida
33321, attention: James Nicotra, CPPB, Senior Procurement Specialis. Any addenda
become part of this Request of Proposal and the resulting agreement. The Proposal Form
included herein should be signed by an authorized company representative, dated and
returned with the Proposal.
No negotiations, decisions or actions shall be initiated or executed by the Proposer as a
result of any discussions with any City employee. Only those communications that are
issued in writing from the Purchasing & Contracts Division may be considered as a duly
authorized expression. Also, only communications from Proposers that are signed in and
in writing will be recognized by the City as duly authorized expressions on behalf of the
Proposer.
The Cost/Price proposal shall be submitted along with the Technical Proposal. Failure to
include a complete Technical and Cost/Price Proposal may result in disqualification of the
Proposal.
CONTACT WITH PERSONNEL OF THE CITY OF TAMARAC OTHER THAN THE
PURCHASING AND CONTRACTS MANAGER OR DESIGNATED
REPRESENTATIVE REGARDING THEIR REQUEST FOR PROPOSALS MAY BE
GROUNDS FOR ELIMINATION FROM THE SELECTION PROCESS.
19
of Tamarac
Purchasing & Contracts Division
PROPOSALFORM
RFP 05-15R
PHASED INSTALLATION OF HVAC UNITS AT CITY HALL
In full compliance with all specifications and schedules as contained in this Request
for Proposal, Contractor agrees to provide all labor, equipment, accessories, insurance,
bonds and supervision in a not to exceed amount as written below.
PROPOSAL PRICE
Not to Exceed Cost of: $
5 Year All Inclusive Parts
and Labor Warranty on: $
Compressors, Coils, Motors, (See Section 15010-2, PARA.1.08)
VFD's, Contactors, TXVs, Electronic
Controls and Associated Componenets.
SUBMITTED BY:
Company Officer:
Company Name:
Address:
City:
Telephone: FAX:
Email:
State: Zip:
NOTE: To be considered eligible for award, one (1) original copy of this proposal
form must be submitted with the Proposal.
NO BID INDICATION (IF "NO BID" IS OFFERED):
Please indicate reason(s) why a Proposal is not being submitted at this time.
20
City of Tamarac
NON -COLLUSIVE AFFIDAVIT
State of
)ss.
County of
deposes and says that:
He/she is the
Representative or Agent) of
Offeror that has submitted the attached Proposal;
Purchasing & Contracts Division
being first duly sworn,
(Owner, Partner, Officer,
. the
He/she is fully informed respecting the preparation and contents of the attached
Proposal and of all pertinent circumstances respecting such Proposal;
Such Proposal is genuine and is not a collusive or sham Proposal;
Neither the said Offeror nor any of its officers, partners, owners, agents,
representatives, employees or parties in interest, including this affiant, have in any way
colluded, conspired, connived or agreed, directly or indirectly, with any other Offeror,
firm, or person to submit a collusive or sham Proposal in connection with the Work for
which the attached Proposal has been submitted; or to refrain from bidding in
connection with such Work; or have in any manner, directly or indirectly, sought by
agreement or collusion, or communication, or conference with any Offeror, firm, or
person to fix the price or prices in the attached Proposal or of any other Offeror, or to fix
any overhead, profit, or cost elements of the Proposal price or the Proposal price of any
other Offeror, or to secure through any collusion, conspiracy, connivance, or unlawful
agreement any advantage against (Recipient), or any person interested in the
proposed Work;
The price or prices quoted in the attached Proposal are fair and proper and are not
tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of
the Offeror or any other of its agents, representatives, owners, employees or parties in
interest, including this affiant.
Signed, sealed and delivered in the presence of:
Witness
Witness
0
Printed Name
Title
21
City of Tamarac Purchasing and Contracts Division
ACKNOWLEDGMENT
NON -COLLUSIVE AFFIDAVIT
State of Florida
County of
On this the _ day of 20 before me, the undersigned Notary Public of
the State of Florida, personally appeared
and
(Name(s) of individual(s) who appeared before notary)
whose name(s) is/are Subscribed to within the instrument, and he/she/they acknowledge
that he/she/they executed it.
WITNESS my hand
and official seal.
NOTARY PUBLIC, STATE OF FLORIDA
NOTARY PUBLIC
SEAL OF OFFICE:
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
0 Personally known to me, or
0 Produced identification:
(Type of Identification Produced)
0 DID take an oath, or 11 DID NOT take an oath
22
of Tamarac
and Contracts Division
CERTIFICATION
THIS DOCUMENT MUST BE SUBMITTED WITH THE BID
We (1), the undersigned, hereby agree to furnish the item (s)/service(s) described in the
Invitation to Bid. We (1) certify that we (1) have read the entire document, including the
Specifications, Additional Requirements, Supplemental Attachments, Instructions to
Bidders, Terms and Conditions, and any addenda issued. We agree to comply with all
of the requirements of the entire Invitation To Bid.
Indicate which type of organization below:
INDIVIDUAL E PARTNERSHIP [I CORPORATION F-1 OTHER [-1
If "Other", Explain:
Authorized Signature
Typed/Printed Name
Telephone
Fax
Company Name
Address
City, State, ZIP
Federal Tax ID Number
Email address for above signer (if any) Contractor's License Nu m---ber
23
City of Tamarac Purchasing and Contracts Division
PROPOSER'S QUALIFICATION STATEMENT
The undersigned certifies under oath the truth and correctness of all statements and
all answers to questions made hereinafter:
Name of Company
Address
City State Zip
Telephone
Fax Number
1 How many years has your organization been in business under its present name?
Years
2. If Vendor is operating under Fictitious Name, submit evidence of compliance with
Florida Fictitious Name Statute:
3. Under what former name(s) has your business operated?
List former address(es) of that business (if any).
4. Are you Certified? Yes No If Yes, attach copy of Certification
5. Are you Licensed? Yes No If Yes, attach copy of License
6. Has your company ever declared bankruptcy? Yes F-1 No D
If Yes, explain:
7. Are you a Sales Representative D Distributor D Broker D or Manufacturer F-�
of the commodities/services bid upon?
8. Have you ever received a contract or a purchase order from the City of Tamarac or
other governmental entity? Yes E No E] If yes, explain (date, service/project, bid title
etc.)
9. Have you ever received a complaint on a contract or bid awarded to you by any
governmental entity? Yes 0 No [] If yes, explain:
10. Have you ever been debarred or suspended from doing business with any
governmental entity? Yes [] No E If yes, explain:
24
City of Tamarac Purchasing and Contracts Division
REFERENCES
Please list government agencies and/or private firms with whom you have done
business during the last five years:
Your Company Name
Address
City State Zip
Phone/Fax
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
25
of Tamarac Purchasing and Contracts Division
VENDOR DRUG -FREE WORKPLACE
Preference may be given to vendors submitting a certification with their bid/proposal
certifying they have a drug -free workplace in accordance with Section 287.087, Florida
Statutes. This requirement affects all public entities of the State and becomes effective
January 1, 1991. The special condition is as follows:
IDENTICAL TIE BIDS - Preference may be given to businesses with drug -free workplace
programs. Whenever two or more bids that are equal with respect to price, quality, and
service are received by the State or by any political subdivision for the procurement of
commodities or contractual services, a bid received from a business that certifies that it
has implemented a drug -free workplace program shall be given preference in the award
process. Established procedures for processing tie bids will be followed if none of the tied
vendors have a drug -free workplace program. In order to have a drug -free workplace
program, a business shall:
1 . Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the
workplace and specifying the actions that will be taken against employees for
violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's
policy of maintaining a drug -free workplace, any available drug counseling,
rehabilitation, and employee assistance programs, and the penalties that may be
imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services
that are under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a
condition of working on the commodities or contractual services that are under bid,
the employee will abide by the terms of the statement and will notify the employer of
any conviction of, or plea of guilty or nolo contendere to, any violation of chapter
893 or of any controlled substance law of the United States or any state, for a
violation occurring in the workplace no later that five (5) days after each conviction.
5. Impose a section on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's
community, by any employee who is so convicted.
6, Make a good faith effort to continue to maintain a drug -free workplace through
implementation of this section. As the person authorized to sign the statement, I
certify that this form complies fully with the above requirements.
Authorized Signature Company Name
26
of Tamarac
LIST OF SUBCONTRACTORS
and Contracts Division
. . .. ..... .... ........ . . . ... ... ....... .. ... .... -
The Bidder shall list below the names and business address of each subcontractor who
will perform Work under this Bid in excess of one-half of one percent of the Contractor's
Total Bid Price, and shall also list the portion of the Work that will be done by such
subcontractor. After the opening of bids, no changes or substitutions will be allowed except
as otherwise provided by law. The listing of more than one subcontractor for each item of
Work to be performed with the words "and/or" will not be permitted. Failure to comply with
this requirement will render the Bid as non -responsive and may cause its rejection.
Work to Be Performed % Total Contractor Subcontractor
Contract License No. Name/Address
27
City of Tarnarac
Purchasing and Contracts Division
CERTIFIED RESOLUTION
(Name), the duly elected Secretary of
(Corporate Title), a corporation organized and existing under the
laws of the State of , do hereby certify that the following
Resolution was unanimously adopted and passed by a quorum of the Board of Directors of
the said corporation at a meeting held in accordance with law and the by-laws of the said
corporation.
"IT IS HEREBY RESOLVED THAT (Name)",
the duly elected (Title of Officer) of
(Corporate Title) be and is hereby authorized to
execute and submit a Bid and/or Bid Bond, if such bond is required, to the City of Tamarac
and such other instruments in writing as may be necessary on behalf of the said
corporation; and that the Bid, Bid Bond, and other such instruments signed by him/her shall
be binding upon the said corporation as its own acts and deeds. The secretary shall certify
the names and signatures of those authorized to act by the foregoing resolution.
The City of Tamarac shall be fully protected in relying upon such certification of the secretary
and shall be indemnified and saved harmless from any and all claims, demands, expenses,
loss or damage resulting from or growing out of honoring, the signature of any person so
certified or for refusing to honor any signature not so certified.
I further certify that the above resolution is in force and effect and has not been revised,
revoked or rescinded.
I further certify that the following are the name, titles and official signatures of those
persons authorized to act by the foregoing resolution,
NAME TITLE SIGNATURE
Given under my hand and the Seal of the said corporation this , day of 20
(SEAL)
LM
Secretary
Corporate Title
NOTE:
The above is a suggested form of the type of Corporate Resolution desired. Such form
need not be followed explicitly, but the Certified Resolution submitted must clearly show to
the satisfaction of the City of Tamarac that the person signing the Bid and Bid Bond for the
corporation has been properly empowered by the corpration to do so in its behalf.
28
of Tamarac Purchasing & Contracts Division
FORM PAYMENT BOND
KNOW ALL MEN BY THESE PRESENTS:
That, pursuant to the requirements of Florida Statute 255.05, we,
as Principal, hereinafter called
CONTRACTOR, and, as Surety, are bound
to the City of Tamarac, Florida, as Obligee, hereinafter called OWNER, in the amount of
Dollars ($ ) for the payment
whereof CONTRACTOR and Surety bind themselves, their heirs, executors,
administrators, successors and assigns, jointly and severally.
WHEREAS, CONTRACTOR has entered into a Contract, Bid/Contract/Project No.:
awarded the — day of ____ - 1 20—, with OWNER for
which contract is by
reference made a part hereof, and is hereafter referred to as the Contract;
THE CONDITION OF THIS BOND is that if the CONTRACTOR:
1 . Indemnifies and pays OWNER all losses, damages (specifically including,
but not limited to, damages for delay and other consequential damages caused by
or arising out of the acts, omissions or negligence of CONTRACTOR), expenses,
costs and attorney's fees including attorney's fees incurred in appellate
proceedings, that OWNER sustains because of default by CONTRACTOR under
the Contract; and
2. Promptly makes payments to all claimants as defined by Florida Statute 713,01
supplying CONTRACTOR with all labor, materials and supplies used directly or
indirectly by CONTRACTOR in the prosecution of the Work provided for in the
Contract, then his obligation shall be void; otherwise, it shall remain in full force and
effect subject, however, to the following conditions:
2.1 A claimant, except a laborer, who is not in privity with the CONTRACTOR
and who has not received payment for his labor, materials, or supplies shall,
within forty five (45) days after beginning to furnish labor, materials, or
supplies for the prosecution of the work, furnish to the CONTRACTOR a
notice that he intends to look to the Bond for protection.
2.2 A claimant who is not in privity with the CONTRACTOR and who has not
received payment for his labor, materials, or supplies shall, within ninety (90)
days after performance of the labor or after complete delivery of the materials
or supplies, deliver to the CONTRACTOR and to the Surety, written notice of
the performance of the labor or delivery of the materials or supplies and of
the non-payment.
29
City of Tamarac Purchasing & Contracts Division
2.3 Any action under this Bond must be instituted in accordance with the Notice
and Time Limitations provisions prescribed in Section 255.05(2), Florida
Statutes.
The Surety hereby waives notice of and agrees that any changes in or under the Contract
Documents and compliance or noncompliance with any formalities connected with the
Contract or the changes do not affect the Surety's obligation under this Bond.
Signed and sealed this day of
VAN I I kq 1*41-1 *1
Secretary
(AFFIX SEAL)
WITNESSES
Secretary
(AFFIX SEAL)
IN THE PRESENCE OF:
KV,
Principal
By
Signature and Title
Type Name and Title signed above
Surety
By
Signature and Title
Type Name and Title signed above
INSURANCE COMPANY:
By Agent and Attorney -in -Fact
Address
City/State/Zip Code
Telephone
30
of Tamarac Purchasing & Contracts Division
ACKNOWLEDGMENT
FORM PAYMENT BOND
State of
County of
On this the day of , 20_, before me, the undersigned
Notary Public of the State of Florida, the foregoing instrument was acknowledged by:
(Name of Corporate Officer)
a
of
(Title)
(Name of Corporation) (State of Corporation)
corporation, on behalf of the corporation.
WITNESS my hand and official seal.
NOTARY PUBLIC, STATE OF
NOTARY PUBLIC
SEAL OF OFFICE:
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
0 Personally known to me, or
0 Produced identification:
(Type of Identification Produced)
El DID take an oath, or 0 DID NOT take an oath
CERTIFICATE AS TO PRINCIPAL
1, , certify that I am the Secretary of the Corporation named
as Principal in the foregoing Payment Bond; that
who signed the Bond on behalf of the Principal, was then
of said Corporation; that I know his/her signature; and his/her signature thereto is genuine;
and that said Bond was duly signed, sealed and attested to on behalf of said Corporation
by authority of its governing body.
(AFFIX SEAL)
(Name of Corporation)
31
City of Tamarac Purchasing & Contracts Division
FORM PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS:
That, pursuant to the requirement of Florida Statute 255.05, we,
, as Principal,
hereinafter called
CONTRACTOR, and, as
Surety, are bound to the City of Tamarac, Florida, as Obligee, hereinafter called OWNER,
in the amount of Dollars, ($ ) for the payment
whereof CONTRACTOR and Surety bind themselves, their heirs, executors, administrators,
successors and assigns, jointly and severally.
WHEREAS, CONTRACTOR has entered into a Contract, Bid/Contract/Project No.:
awarded the day of 20—, with OWNER for —
which
contract is by reference made a part hereof, and is hereinafter referred to as the Contract.
THE CONDITION OF THIS BOND is that if the CONTRACTOR.
1 Fully performs the Contract between the CONTRACTOR and the OWNER dated -
for the
within calendar days after the date of contract
commencement as specified in the Notice to Proceed and in the manner prescribed
in the Contract; and
2. Indemnifies and pays OWNER all losses, damages (specifically including, but not
limited to, damages for delay and other consequential damages caused by or
arising out of the acts, omissions or negligence of CONTRACTOR), expenses,
costs and attorney's fees and costs, including attorney's fees incurred in appellate
proceedings, that OWNER sustains because of default by CONTRACTOR under
the Contract; and
3. Upon notification by the OWNER, corrects any and all defective or faulty work or
materials, which appear within one (1) year after final acceptance of the work.
4. Performs the guarantee of all work and materials furnished under the Contract for
the time specified in the Contract, then this Bond is void, otherwise it remains in full
force.
4.1 Whenever CONTRACTOR shall be, and declared by OWNER to be, in
default under the Contract, the OWNER having performed OWNER'S
obligations thereunder, the Surety may promptly remedy the default, or shall
promptly:
4.2 Complete the Contract in accordance with its terms and conditions; or
32
� of Tamarac V Purchasing & Contracts Division
4.3 Obtain a bid or bids for completing the Contract in accordance with its terms
and conditions, and upon determination by Surety of the best, lowest,
qualified, responsible and responsive Bidder, or, if the OWNER elects, upon
determination by the OWNER and Surety jointly of the best, lowest, qualified,
responsible and responsive Bidder, arrange for a contract between such
Bidder and OWNER, and make available as work progresses (even though
there should be a default or a succession of defaults under the Contract or
Contracts of completion arranged under this paragraph) sufficient funds to
pay the cost of completion less the balance of the Contract price; but not
exceeding, including other costs and damages for which the Surety may be
liable hereunder, the amount set forth in the first paragraph hereof. The term
"balance of the Contract price," as used in this paragraph, shall mean the
total amount payable by OWNER to CONTRACTOR under the Contract and
any amendments thereto, less the amount properly paid by OWNER to
CONTRACTOR.
No right of action shall accrue on this Bond to or for the use of any person or corporation
other than the OWNER named herein and those persons or corporations provided for in
Section 255.05, Florida Statues, or their heirs, executors, administrators or successors.
Any action under this Bond must be instituted in accordance with the Notice and Time
Limitations provisions prescribed in Section 255.05(2), Florida Statutes.
The Surety hereby waives notice of and agrees that any changes in or under the Contract
Documents and compliance or noncompliance with any formalities connected with the
Contract or the changes do not affect Surety's obligation under this Bond.
Signed and sealed this day of
MIGMSO-M
Secretary
(AFFIX SEAL)
WITNESSES
Secretary
(AFFIX SEAL)
1 20_
Principal
By
Signature and Title
Type Name and Title signed above
Surety
By
Signature and Title
Type Name and Title signed above
33
City of Tamarac Purchasing & Contracts Division
IN THE PRESENCE OF: INSURANCE COMPANY:
By Agent and Attorney -in -Fact
Address
City/State/Zip Code
Telephone
34
of Tamarac
ACKNOWLEDGMENT
FORM PERFORMANCE BOND
State of
County of
& Contracts Division
On this the day of , 20 , before me, the undersigned Notary Public of
the State of Florida, the foregoing instrument was acknowledged by:
of
(Name of Corporate Officer) (Title)
a
(Name of Corporation) (State of Corporation)
corporation, on behalf of the corporation.
WITNESS my hand and official seal.
NOTARY PUBLIC
SEAL OF OFFICE:
❑ DID take an oath, or ❑ DID NOT take an oath
NOTARY PUBLIC, STATE OF
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
❑ Personally known to me, or
❑ Produced identification:
(Type of Identification Produced)
35
of Tamarac Purchasing & Contracts Division
SAMPLE
AGREEMENT
BETWEEN THE CITY OF TAMARAC
AND
THIS AGREEMENT is made and entered into this day of _
20 by and between the City of Tamarac, a municipal corporation with
located at 7525 N.W. 88th Ave., Tamarac, FL 33321 (the "CITY") and_
a corporation with principal offices located at
(the "Contractor') to provide for
principal offices
Now therefore, in consideration of the mutual covenants hereinafter set forth, the
City and Contractor agree as follows:
1) The Contract Documents
The contract documents consist of this Agreement, RFP Document No. 05-15R
including all conditions therein, (General Terms and Conditions, Special Conditions and/or
Special Provisions), drawings, Technical Specifications, all addenda, the Contractor's
bid/proposal included herein, and all modifications issued after execution of this
Agreement. These contract documents form the Agreement, and all are as fully a part of
the Agreement as if attached to this Agreement or repeated therein.
2) The Work
2.1. The Contractor shall perform all work for the City required by the contract
documents as set forth below:
a) Contractor shall furnish all labor, materials, and equipment necessary
to
b) Contractor shall supervise the work force to ensure that all workers
conduct themselves and perform their work in a safe and professional
manner. Contractor shall comply with all OSHA safety rules and
regulations in the operation of equipment and in the performance of
the work. Contractor shall at all times have a competent field
supervisor on the job site to enforce these policies and procedures at
the Contractor's expense.
C) Contractor shall provide the City with seventy-two (72) hours written
notice prior to the beginning of work under this Agreement and prior to
any schedule change with the exception of changes caused by
inclement weather.
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of Tamarac Purchasing & Contracts Division
d) Contractor shall comply with any and all Federal, State, and local laws
and regulations now in effect, or hereinafter enacted during the term of
this Agreement, which are applicable to the Contractor, its employees,
agents or subcontractors, if any, with respect to the work and services
described herein.
3) Insurance
3.1. Contractor shall obtain at Contractor's expense all necessary insurance in
such form and amount as specified in the original bid document or as
required by the City's Risk and Safety Manager before beginning work under
this Agreement including, but not limited to, Workers' Compensation,
Commercial General Liability, and all other insurance as required by the City,
including Professional Liability when appropriate. Contractor shall maintain
such insurance in full force and effect during the life of this Agreement.
Contractor shall provide to the City's Risk and Safety Manager certificates of
all insurances required under this section prior to beginning any work under
this Agreement. The Contractor will ensure that all subcontractors comply
with the above guidelines and will retain all necessary insurance in force
throughout the term of this agreement.
3.2. Contractor shall indemnify and hold the City harmless for any damages
resulting from failure of the Contractor to take out and maintain such
insurance. Contractor's Liability Insurance policies shall be endorsed to add
the City as an additional insured. Contractor shall be responsible for
payment of all deductibles and self-insurance retentions on Contractor's
Liability Insurance policies.
4) Time of Commencement and Substantial Completion
The work to be performed under this Agreement shall be commenced after City
execution of the Agreement and not later than the RFP specified time frame. The work
shall be substantially completed within
to Proceed.
5) Contract Sum
days from the date of issuance of said Notice
The Contract Sum for the above work is Dollars and cents ($_).
6) Payments
Payment will be made monthly for work that has been completed, inspected and
properly invoices. A retainage of ten percent (10%) will be deducted from monthly
payments. Retainage monies will be released upon satisfactory completion and final
inspection of the specific work order. Invoices must bear the project name, project number,
bid number and purchase order number. City has up to thirty (30) days to review, approve
and pay all invoices after receipt. The Contractor shall invoice the City
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City of Tamarac
Purchasing & Contracts Division
and provide a written request to the City to commence the one (1) year warranty period. All
necessary Releases of Liens and Affidavits shall be processed before the warranty period
begins. All payments shall be governed by the Florida Prompt Payment Act, F.S., Part VII,
Chapter 218.
7) Waiver of Liens
Prior to final payment of the Contract Sum, a final waiver of lien shall be submitted
by all suppliers, subcontractors, and/or Contractors who worked on the project that is the
subject of this Agreement. Payment of the invoice and acceptance of such payment by the
Contractor shall release City from all claims of liability by Contractor in connection with the
agreement.
8) Warranty
Contractor warrants the work against defect for a period of one (1) year from the
date of completion of work. In the event that defect occurs during this time, Contractor
shall perform such steps as required to remedy the defects. Contractor shall be
responsible for any damages caused by defect to affected area or to interior structure.
The one (1) year warranty period does not begin until substantial completion of the entire
project, and the subsequent release of any Performance or Payment Bonds, which may be
required by the original bid document.
9) Indemnification
9.1. The Contractor shall indemnify and hold harmless the City, its elected and
appointed officials, employees, and agents from any and all claims, suits,
actions, damages, liability, and expenses (including attorneys' fees) in
connection with loss of life, bodily or personal injury, or property damage,
including loss of use thereof, directly or indirectly caused by, resulting from,
arising out of or occurring in connection with the operations of the Contractor
or its officers, employees, agents, subcontractors, or independent
Contractors, excepting only such loss of life, bodily or personal injury, or
property damage solely attributable to the gross negligence or willful
misconduct of the City or its elected or appointed officials and employees.
The above provisions shall survive the termination of this Agreement and
shall pertain to any occurrence during the term of this Agreement, even
though the claim may be made after the termination hereof.
9.2. Nothing contained herein is intended nor shall be construed to waive City's
rights and immunities under the common law or Florida Statutes 768.28, as
amended from time to time,
10) Non-Discrim i nation
The Contractor agrees that it shall not discriminate against any of its employees or
applicants for employment because of their age, handicap, race, color, religion, sex, or
national origin, and to abide by all federal and State laws regarding non-discrimination.
The Contractor further agrees to insert the foregoing provisions in all subcontracts
hereunder except subcontracts for standard commercial supplies or raw materials. Any
violation of such provisions shall constitute a material breach of this Agreement.
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City of Tamarac Purchasing & Contracts Division
11) Independent Contractor
Contractor is an independent contractor under this Agreement. Personal services
provided by the Contractor shall be by employees of the Contractor and subject to
supervision by the Contractor, and not as officers, employees, or agents of the City.
Personnel policies, tax responsibilities, social security and health insurance, employee
benefits, purchasing policies and other similar administrative procedures applicable to
services rendered under this Agreement shall be those of the Contractor.
12) Assignment and Subcontracting
Contractor shall not transfer or assign the performance required by this Agreement
without the prior consent of the City. This Agreement, or any portion thereof, shall not be
subcontracted without the prior written consent of the city.
13) Notice
1. Whenever either party desires or is required under this Agreement to give notice
to any other party, it must be given by written notice either delivered in person,
sent by U.S. Certified Mail, U.S. Express Mail, air or ground courier services, or by
messenger service, as follows:
CITY
City Manager
City of Tamarac
7525 N,W. 88th Avenue
Tamarac, FL 33321
With a copy to City Attorney at the same address.
CONTRACTOR
14) Termination
14.1 Termination for Convenience: This Agreement may be terminated by the
City for convenience, upon seven (7) days of written notice by the terminating
party to the other party for such termination in which event the Contractor
shall be paid its compensation for services performed to termination date,
including services reasonably related to termination. In the event that the
Contractor abandons this Agreement or causes it to be terminated,
Contractor shall indemnify the city against loss pertaining to this termination.
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City of Tamarac Purchasing & Contracts Division
14.2 Default by Contractor: In addition to all other remedies available to the City,
this Agreement shall be subject to cancellation by the City for cause, should
the Contractor neglect or fail to perform or observe any of the terms,
provisions, conditions, or requirements herein contained, if such neglect or
failure shall continue for a period of thirty (30) days after receipt by
Contractor of written notice of such neglect or failure.
15) Agreement Subject to Funding
This Agreement shall remain in full force and effect only as long as the expenditures
provided for in the Agreement have been appropriated by the City Commission of the City
of Tamarac in the annual budget for each fiscal year of this Agreement, and is subject to
termination based on lack of funding.
16) Venue
This Agreement shall be governed by the laws of the State of Florida as now and
hereafter in force. The venue for actions arising out of this agreement is fixed in Broward
County, Florida.
17) Signatory Authority
The Contractor shall provide the City with copies of requisite documentation
evidencing that the signatory for Contractor has the authority to enter into this Agreement.
18) Severability; Waiver of Provisions
Any provision in this Agreement that is prohibited or unenforceable in any
jurisdiction shall, as to such jurisdiction, be ineffective to the extent of such prohibition or
unenforceability without invalidating the remaining provisions hereof or affecting the validity
or enforceability of such provisions in any other jurisdiction. The non -enforcement of any
provision by either party shall not constitute a waiver of that provision nor shall it affect the
enforceability of that provision or of the remainder of this Agreement,
19) Merger; Amendment
This Agreement constitutes the entire Agreement between the Contractor and the
City, and negotiations and oral understandings between the parties are merged herein.
This Agreement can be supplemented and/or amended only by a written document
executed by both the Contractor and the City.
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City of Tarnarac
Purchasing & Contracts Division
IN WITNESS WHEREOF, the parties have made and executed this Agreement on the
respective dates under each signature. CITY OF TAMARAC, signing by and through its
Mayor and City Manager, and CONTRACTOR, signing by and through its duly
authorized to execute same.
ATTEST:
Marion Swenson, CIVIC
City Clerk
Date
FTAIV a 111 *3 a
Signature of Corporate Secretary
Type/Print Name of Corporate Secy
(CORPORATE SEAL)
CITY OF TAMARAC
Joe Schreiber, Mayor
Date
Jeffrey L. Miller, City Manager
Date
Approved as to form and legal sufficiency:
City Attorney
Date
Company Name
Signature of President/Owner
Type/Print Name of President/Owner
Date
6 of 7
City of Tarnarec
STATE OF
141411U11r,9619
.(# Purchasing & Contracts Division
CORPORATE ACKNOWLEDGEMENT
M1
I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State
aforesaid and in the County aforesaid to take acknowledgments, personally appeared
, of
a
Corporation, to me known to be the person(s) described in and who executed the
foregoing instrument and acknowledged before me that he/she executed the same.
WITNESS my hand and official seal this. day of 120—
Signature of Notary Public
State of Florida at Large
Print, Type or Stamp
Name of Notary Public
7 Personally known to me or
F-1 Produced Identification
Type of I.D. Produced
DID take an oath, or
DID NOT take an oath.
7 of 7
9/12/05
Technical Specifications
Division 1 General Requirements
01010 Summary of the work
01140 Work Restrictions
01330 Submittal Procedures
01334 Shop Drawings, Product Data, and Samples
Division 15 Mechanical
15010 General Provisions
15180 Insulation
15600 Heating, Ventilation, and Air Conditioning
15900 Testing and Balancing Air and Water Systems
Division 16
Electrical
16010
General Provisions
16111
Raceways and Boxes
16120
Conductors
16180
Safety Switches, Circuit Breakers & Fuses
16190
Supporting Devices
16450
Grounding
16800
Electrical Utilization Equipment
9/12/05
Section 01010 — SUMMARY OF WORK
PART 1 GENERAL
1.01 SUMMARY
A. Limit use of site and premises to allow:
1 . Owner occupancy.
2. Use of site and premises by public.
B, Coordinate use of site and premises under direction of City.
C. Construction operations will be limited to areas specifically affected under this
work.
D. Assume full responsibility for protection and safekeeping of products under
this work.
E. City Hall building will be closed during construction operations. This project
will be divided into two (2) separate phases.
Phase 1: Included in this phase will be units ACS-1, ACS-2, and ACA-1. The
work on these three (3) units will commence on the Martin Luther King Jr.
holiday weekend. All three (3) units are connected to the same cooling
tower. During the installation two (2) of these units which will be ACS-1 and
ACS-2 shall be fully operational at the end of the City's selected three (3) day
schedule. The remaining work to the third (3rd) unit, ACA-1 could be
extended to Friday of that following week, but must be completed by the end
of the business day. Preparation and removal work of the specified units
could start 6:00 PM on the preceding Friday to facilitate the work schedule.
Phase II: The second phase of this project will include units ACN-1 and ACN-
2 which will begin on President's Day weekend. Preparation and removal
work could start at 6:00 PM on the preceding Friday to facilitate the work
schedule. Both units will be fully operational at the end of the City's selected
three day schedule.
F. Contractor will be responsible for removal and re -installation of existing
overhead plumbing, electrical, ducting in a restricted space on the second floor of
the City Hall building. Removal and replacement of these HVAC units will be
accomplished through a removable access roof. A crane will be needed to
maneuver the old and new HVAC units.
G. Contractor will be responsible for proper disposal of old HVAC units.
Refrigerant shall be reclaimed from all five units receipt of proper disposal will be
supplied by contractor.
Summary of the Work Section 01010 - 1
9/12/05
H. Contractor shall keep non -authorized City Hall building personnel and the
general public out of construction areas.
I. Contractor shall clean areas outside of limits of construction as well as the
immediate construction areas after their use.
J. Contractor must provide a critical path work schedule prior to commencing
work. City must approve such schedule.
END OF SECTION
Summary of the Work Section 01010 - 2
9/12/05
Section 01140 — WORK RESTRICTIONS
PART 1 GENERAL
1.01 SUMMARY
A. Contractor must provide a contingency plan in case all units would not be
operational and running as planned in Section 01010. This plan shall contain
explicit details and measures explaining how an alternate HVAC system would
replace the scheduled -Tuesday -morning units as well as the third unit scheduled
for Wednesday. The City must approve the contingency plan prior to any
installation work.
B. The mechanical rooms containing all (5) targeted units are space -restricted.
The ceiling is significantly lower above one (1) of the units. This will affect the
size and type of the replacement units as well as the methods of work. Access
necessary to remove and replace the old units will be through a roof hatch.
Drawings of existing conditions are provided for reference only. They are not
guaranteed and shall be investigated and verified in the field by the contractor
prior to bidding.
C. Contractor will be responsible to field -verify all pertinent measurements
including but not limited to, electrical, plumbing, ducting, room dimensions,
ceiling clearance, and roof accessibility prior to work under this bid. This activity
must be identified in the work schedule.
D. Contractor will make sure all replacement equipment will operate with existing
conditions and equipment including but not limited to, duct work, water- cooling
flow, fire alarm system, and electrical system. Unanticipated field conditions due
to Contractor's failure to pre -identify prior to installation will be rectified at
Contractor's cost.
E. Contractor will be responsible to disconnect and reconnect existing fire
alarm system to operating conditions.
F. The location of existing plumbing, electrical, and other pipes and/or conduits
in the mechanical room that conflicts the targeted HVAC unit replacement.
Restoration of those items may necessitate re-routing to reflect a more efficient
layout, Contractor shall submit an intended layout of the restored mechanical
room for approval by the City prior to the scheduled work.
G. Work under this contract shall not dramatically impact the vehicular traffic in
the area of this project.
H. Submit a construction schedule explaining shut down procedures in detail.
1. Submit written notification 24 hours in advance of requested shut down.
Work Restrictions Section 01140 - 1
9/12/05
1.02 PROTECTION OF PROPERTY
A. Protect property that may be affected by construction Work or operations.
B. Protect new and existing mechanical equipment from dust and debris.
1 - Protective measures shall be furnished, installed, lighted, maintained, and
removed at the Contractor's own cost.
C, Repair property damaged during construction.
1.03 WEATHER CONDITIONS
A. Work that may be affected by inclement weather shall be suspended upon
mutual agreement between the City and contractor until proper conditions
prevail.
1. In the event of impeding storms, take necessary precautions to protect
work, materials and equipment from exposure.
2. The City reserves the right to order that additional protection measures
over and beyond those proposed by the Contractor, be taken to safeguard
components of the project.
3. Do not claim compensation for precautionary measures so ordered, nor
claim compensation from the City for damage to the work from the elements
of weather.
1.04 FIRE PROTECTION
A. Prevent fires at or adjacent to the work.
B. Provide adequate fire extinguishers and hose line stations.
1.05 SAFETY& HEALTH REQUIREMENTS: Comply with Federal, State, and Local
safety and health regulations.
A. Provide barricades and flashing lights or other devices to warn pedestrians
and area traffic.
PART 2 PRODUCTS (Not Used)
PART 3 EXECUTION (Not Used)
END OF SECTION
Work Restrictions Section 01140 - 2
9/12/05
SECTION 01330 — SUBMITTAL PROCEDURES
9TA12 a 01:4 1, 1:4 JOATAI I
1.01 SUMMARY: Prepare and submit documentation to support material, equipment,
and work as required by the contract documents.
PART 2 PRODUCTS (Not Used)
PART 3 EXECUTION
3.01 HEADWAY: Unless otherwise specified or instructed, submittals under this
contract shall be directed to the City.
3.02 TECHNICAL SUBMITTALS
A. Miscellaneous
1. Submitted data shall be fully sufficient in detail for determination of
compliance with the Contract Documents.
2. Review and acceptance of schedules, shop drawings, lists of materials,
and procedures submitted or requested by the Contractor shall not add to the
contract amount and additional costs which may result therefrom shall be
solely the obligation of the Contractor.
3. The City is not precluded, by virtue of review, acceptance, or approval
from obtaining a credit for construction savings resulting from allowed
concessions in the work or supply of equipment and materials.
4. The City shall have no responsibility for the provision of engineering or
other services to protect the Contractor from additional costs accruing from
approvals or submittals.
5. No equipment or material for which listings, drawings, or descriptive
material is required shall be purchased, fabricated, or installed until the City
has, on hand, copies of approved lists, and the appropriately stamped final
shop drawings.
6. Submittals will be acted upon by the City as promptly as possible and
returned to the Contractor no later than the time allowed for review in the
Shop Drawing Submittal Procedure.
7. Delays caused by the need for re -submittals shall not constitute reason for
extension of the contract time.
Submittal Procedures Section 01330 - 1
9/12/05
3.03 SHOP DRAWING SUBMITTAL PROCEDURE
A. Shop Drawings Requirements:
1. Shop drawings as referred herein, shall include shops drawings and other
submittals for both shop and field -fabricated items.
2. Submit, as applicable, the following for fabricated or manufactured
structural, mechanical, electrical, and plumbing equipment and materials:
a. Dimensions, size, and location of connections and weight of equipment.
b. Catalog information and catalog data:
i. Each separate catalog, brochure, or single page submitted shall
have identification noted herein.
ii. Catalogs or brochures submitted containing multiple items for
approval; need the identification only on the exterior.
iii. In these cases the identification shall include the pages and
catalog item numbers.
c. Setting plans or installation drawings for equipment, drives, and bases.
d. Supporting calculations for equipment and associated supports, or
hangers required or specified to be designed by equipment
manufacturers.
e. Complete manufacturer's specifications, including materials description
and paint system.
f. List of materials and supplies furnished with the equipment.
g. Special handling instructions.
h. Requirements for storage and protection prior to installation.
i. Requirements for routine maintenance required prior to start up.
j, List of requested exceptions to the Contract Documents,
Submittal Procedures Section 0 1330 - 2
MR711M
B. Identification Data:
1. Submittals for approval shall have the following identification data, as
applicable, contained thereon or permanently adhered to thereto:
a. Project name and location
JeWne MT M TMM
c. Subcontractor's vendor and/or manufacturer's name and address.
d. Product identification
e. Shop drawing title, drawing number, revision number, date of drawing
and revision.
f. Applicable contract drawings and specifications section numbers.
g. A vacant space, 6-inches by 4-inches, shall be provided to receive the
Engineer's review stamp.
C. Contractor's Responsibility
1 . Submittal of shop drawings or catalog data, bearing the Contractor's
approval stamp, represents that the Contractor has determined and verified
field measurements, field construction criteria, materials, dimensions, catalog
numbers and similar data, or will do so, and that he has checked and
coordinated each item with other applicable approved shop drawings and the
Contract requirements.
a. Shop drawings and catalog data submitted without the Contractor's
stamp of approval shall be returned to the Contractor without review.
2. Approval of shop drawings, samples, or catalog data by the City shall not
authorize deviation from the requirement of the Contract Documents nor shall
this approval relieve the Contractor from responsibility for errors or omissions
therein.
D. Shop Drawing Review
1 . The City shall have ten (10) working days to review shop drawings.
END OF SECTION
Submittal Procedures Section 0 1330 - 3
Kip,71IR
SECTION 01334 SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES
PART 1 GENERAL
1.01 SUMMARY
A, Submit to the City for review, such working drawings, shop drawings, test
reports and data on materials and equipment, and material samples as are
required for the proper control of work, including but not limited to those working
drawings, shop drawings, data and samples for materials and equipment
specified elsewhere in the specifications and in the Contract Drawings.
B. Submit five (5 - copies of shop drawings or other data to the City.
C. Submit to the City a complete list of preliminary data for which shop drawings
are to be submitted.
1 . Submit in a timely manner after the effective date of the Notice to Proceed.
2. Included in this list shall be the names of proposed manufacturers
furnishing specific items.
D. Review of this list by the City shall in no way expressed or implied relieve the
Contractor from submitting complete shop drawings and providing materials,
equipment, fully in accordance with the specifications.
E. Designate in the construction schedule the dates for submission and the
dates that reviewed shop drawings, working drawings and samples will be
needed.
1.02 CONTRACTOR'S RESPONSIBILITY
A. Check drawings, data and samples prepared by or for him before submitting
them to the city for review.
1 . The drawings and data sheets shall bear Contractor's stamp,
2. Shop drawings shall indicate deviations in the submittal from
requirements of the Contract Documents.
B. Determine and verify:
1 . Field measurements
2. Field construction criteria
3. Catalog numbers and similar data
4. Conformance and specifications
Shop Drawings, Product Data, and Samples Section 01334 - 1
9/12/05
C. Furnish the City a schedule of shop drawing submittals fixing the respective
dates for the submission of shop and working drawings, the beginning of
manufacture, testing and installation of materials, supplies and equipment.
1 . This schedule shall indicate those that are critical to the progress
schedule.
D. Begin no work covered by a drawing, data, or sample returned for correction
until a revision or correction thereof has been reviewed and returned to
Contractor, by the City approved.
E. Accept responsibility for and bear cost of damages, which may result from the
ordering of material or from proceeding with part of work prior to the review by
City of the necessary shop drawings.
1.03 CITY'S REVIEW OF SHOP DRAWINGS
A. The City's review of drawings, data and samples submitted by the Contractor
will cover only general conformity to the specifications, external connections, and
dimensions, which affect the installation.
1 . The City's review will not constitute an approval of dimensions, quantities,
and details of the material, equipment, device, or item shown.
B. The review of drawings and schedules will be general, and shall not be
construed:
1. As permitting departure from Contract requirements;
2. As relieving the Contractor of responsibility for errors, including details,
dimensions, and materials;
3. As approving departures from details furnished by the City, except as
otherwise provided herein.
C. If the drawings or schedule as submitted describe variations and show a
departure from the Contract requirements which the City finds to be in the best
interest of the City and to be minor as not to involve a change in the contract
price or time for performance, the City may return the reviewed drawings without
noting an exception.
D. When reviewed by the city, each of the shop drawings will be identified as
having received such review so stamped and dated.
1 - Shop drawings stamped "REJECTED" and with required corrections will
be returned to the Contractor for correction and re -submittal.
Shop Drawings, Product Data, and Samples Section 01334 - 2
9/12/05
E. Re -submittals will be handled in the same manner as the first submittals.
1 . On re -submittals, direct specific attention, in writing or on re -submitted
shop drawings, to revisions other than the corrections requested by the City
on previous submissions.
2. Make corrections required by the City.
F. If the Contractor considers correction indicated on the Drawings to constitute
a change to the contract drawings or specifications, give written notice thereof to
the City.
G. The City will review a submittal/re-submittal a maximum of three (3) times
after which cost of review will be borne by the Contractor.
H. When the shop drawings have been approved, carry out the construction in
accordance therein and make no further changes therein except upon written
instruction from the City.
No partial submittals will be reviewed. They will be considered "Rejected."
1.04 SHOP DRAWINGS
A. When used in the Contract Documents, the term "shop drawings" shall be
considered to mean Contractor's plans for material and equipment, which
become an integral part of the Project.
B. If drawings show variations from Contract requirements because of standard
shop practice or for other reasons, describe such variations in the letter of
transmittal.
1 . Contractor shall not be relieved of the responsibility for executing the work
in accordance with the Contract, even though such drawings have been
reviewed, if the Contractor fails to describe such variations.
1.05 WORKING DRAWINGS
A. When used in the Contract Documents, the term "working drawings" shall be
considered to mean the Contractor's plans for temporary structures such as
support of utilities, and such other work as may be required for construction, but
does not become an integral part of the project.
B. Working drawings shall be signed by a Registered Professional Engineer,
currently licensed to practice in the State of Florida and shall convey, or be
accompanied by, calculation or other sufficient information to completely explain
the structure, machine, or system describe and its intended manner of use.
Shop Drawings, Product Data, and Samples Section 01334 - 3
9112/05
1.06 SAMPLES
A. Furnish, for approval of the City, samples required by the Contract
Documents or requested by the City.
1. Delivered to the City as directed.
2. FOB Public Works Department inTamarac.
3. Shall not be used in work until approved by the City.
B. Samples shall be of sufficient size and quantity.
PART 2 PRODUCTS (Not Used)
PART 3 EXECUTION (Not Used)
END OF SECTION
Shop Drawings, Product Data, and Samples Section 01334 - 4
9/12/05
SECTION 15010 - MECHANICAL GENERAL PROVISIONS
Part 1 GENERAL
1.01 REFERENCE: The provisions General Terms & Conditions apply to this section.
1.02 WORK INCLUDED: Furnish all materials, equipment, labor, supervision and all
related items necessary to remove (5) existing 25-ton water-cooled HVAC units
and to replace with specified components under this bid.
1.03 SUBMITTALS:
A. ShopDrawings: Submit five (5) copies for approval as indicated. Submitin
complete groups, loose-leaf bound and indexed, including descriptive date,
catalog cuts, diagrams, connection details, wiring, dimensions, material and
finishes.
B. Manufacturer's Data: Submit manuals for City approval. Manuals shall
include operating and maintenance instructions, parts lists, manufacturers and
local supplier's addresses and pertinent descriptive data. Manuals shall be
loose-leaf bound and indexed.
1.04 DRAWINGS:
A, Drawings are schematic showing relative locations and connections and shall
not be scaled for exact locations. Unless specific dimensions are shown,
the structural, architectural and site conditions shall govern the exact locations.
Should any difficulty occur in the running of piping or ducts, setting of devices or
connections at point shown, provide necessary deviations there -from as
approved, without additional cost to City.
B. As -built Drawings and Records: Maintain a complete set of mechanical
prints for indicating all changes. Use colored pencil or pen to make changes at
the time of execution. Deliver set to City prior to issuance of final paymen .
1.05 EXISTING UTILITIES: The extent and location of utilities as shown on plans are
not guaranteed and shall be investigated and verified in the field by Contractor.
The Contractor is responsible for and shall promptly repair, at his expense, any
and all damage to existing Structures and utilities.
1.06 CODES AND STANDARDS:
A. Meet requirements and recommendations of applicable portions of the latest
editions of the following:
1 . American Society of Mechanical Engineers: ASKE.
2. American Society of Testing and Materials: ASTM.
3. United States of America Standards Institute: USAS.
Mechanical - General Provisions Section 15010 - 1
9/12/05
4. American Water Works Association: AWWA.
5. National Fire Protection Association: NFPA.
6. Sheet Metal and Air Conditioning Contractors National Association:
SMACNA.
7. American Society of Heating, Refrigeration Conditioning Engineers:
ASHRAE.
8. American Gas Association: AGA.
9. National Sanitation Foundation: NSF
10. Occupational Safety and Health Act: OSHA.
11. American Welding Society: AWS.
12. American National Standards Institute: ANSI
13. South Florida Building Code.
B. The above standards and codes are used as a minimum design criterion
and no reductions will be permitted, even if allowed by applicable codes, without
written permission of City.
1.07 PERMITS AND FEES: Contractor shall secure all necessary permits and
inspections required for the work. City shall waive City Permit fees.
1.08 MAN UFACTURER'S/CONTRACTOR'S WARRANTY: All new equipment shall
have a one (1) year parts and labor warranty. Refrigeration compressors shall
have a five (5) year parts warranty. Contractor shall also provide an option for a
5-year parts and labor warranty on - the compressors, coils, " motors— vfd's
contactors,txv's,electronic controls and all other associated components.
1.09 SERVICE AND MAINTENANCE:
A. GENERAL:
1. Performance of Repairs: The performance of replacements required
shall be accomplished as promptly as possible to prevent any closing of
building functions. This includes overtime work required to make emergency
repairs as promptly as possible. In some -instances, repairs would only be
allowed on weekends or holidays, not to disturb normal City functions during
regular weekdays.
2. Inspections: During the warranty period, the City shall conduct regular
inspections and a City and Contractor year-end inspection to determine if
the equipment and services provided under this bid have been properly
performed. Any evidence of improper performance of equipment and
services may result in prompt notification of the Contractor's bonding
company if deficiencies are not resolved in a satisfactory manner.
B. OPERATING AND MAINTENANCE INSTRUCTIONS:
1. General: Contractor shall provide two complete operating and
maintenance instructions for each piece of equipment, bound in book form,
shall be given to the City.
Mechanical - General Provisions Section 15010 - 2
KiPWIR
2. Operating instructions: complete operating piece of equipment,
showing safely starting and stopping the system shall be prepared in typed
form and mounted on a board with Plexiglas cover beside the wiring and
control diagrams. The board shall be posted at a location designated by the
City.
3. Wiring and Control Diagrams: Approved wiring and control diagrams
shall be posted on a board with Plexiglas cover beside the operating
instructions for each system.
4. Maintenance Instructions: A schedule of each piece of equipment shall
be provided by the Contractor, which gives instructions for servicing each
item, and the date it is to be done.
C. MAINTENANCE PROVIDED:
1. General: All air conditioning equipment shall be properly maintained on
a regular basis by City licensed -staff during the warranty period.
2. Service Reports. Shall be available at the contractors request.
PART 2 PRODUCTS
2.01 MATERIALS:
A, Materials and equipment shall be new, unused standard and current
products by manufacturers regularly engaged in the production of such
equipment and shall bear label of the Underwriters' Laboratory for the intended
use or shall be materials approved by the City.
B. Substitutions must be requested in conformance with General Conditions of
these specifications.
C. All hardware and accessory fittings shall be of a type designed, intended or
appropriate for use and complement items with which they are used, and shall
have corrosion protection suitable for atmosphere in which they are installed. All
such hardware shall be U.S. Standard sizes.
D. Equipment of a similar nature shall be identical and fit allotted space
provided.
E. Store and protect all materials from injury. Materials shall not be stored
directly on ground or floor and shall be kept clean and dry, free from deterioration
by elements. Damaged materials shall not be installed. All major components
must be stored on site at least two_C21days prior to any installation. The City will
Mechanical - General Provisions Section 15010 - 3
giv&iol
designate storage area the contractor will be responsible for the components
stored in this area.
F. All equipment and materials shall be set level, aligned, secured firmly in
place and bolted together, where in sections, and installed complete.
G. All fastening devices shall be made up tight.
H. Follow installation directions and recommendations of material and
equipment manufacturers.
1. Materials damaged during installation shall be repaired to a new condition or
shall be replaced. Finished on equipment which have been scratched or marred
shall be touched up to match original finish or shall be completely refinished.
The Ci!y shall be the sole judge of acceptability.
J. All enclosures, access panels, cabinets, fixtures and all other exposed
equipment or accessories shall be factory painted, except the drain pan. The
drain oan must be double-slooed and constructed of stainless steel.
K. Group mounted items shall be similar in finish and color.
a, -Al :4 94,11114AV *6111111156] ki I
3.01 GENERAL:
A. Contractor must commence his work as soon as work has been granted.
Installation cannot be conducted durina-any other City -selected 3-day holiday.
The three day weekends will be Martin Luther King f Phase 11 and Presidents Day
fPhase Ill.
B. Locations of equipment and piping may be shown on drawings in certain
positions; Contractor shall be guided by the City details and conditions
existing at job, correlating this work with that of others and shall carefully
examine any existing conditions, existing piping and premises and compare the
contract documents with existing conditions.
C. Location of electrical outlets, piping, ducts, ceiling diffusers, etc. shall be
coordinated before material or equipment is installed so that there will be no
interference. In case interference develops, the City will decide which
equipment shall be relocated at no cost to the City, regardless of which
equipment was installed first.
D. Contractor shall check all electrical control connections of equipment
furnished under this section of the specifications to insure proper operation of
equipment.
Mechanical - General Provisions Section 15010 - 4
1461PARR
E. Submittal of bid shall indicate the Contractor has included all required
allowance in his bid. No allowance shall be made for any error resulting from
Contractor's failure to visit job site and to review drawings.
1 - Layout: work lines and established heights shall be in strict accordance
with plans and specifications.
2. Cutting and Patching: Cut and rough patch, as necessary, for installation
of work. Seal all openings around piping.
3. Water -proofing: Where work must pierce waterproofing, it shall be done
with care and after item piercing water -proofing has been set in place, the
opening made for this purpose shall be sealed and made absolutely
waterproof.
4. Balancing: All systems under this section shall be fully balanced before
final acceptance to achieve optimum performance characteristics.
F. Provide connections to all equipment furnished by City and/or Contractor,
including materials and necessary appurtenances required to complete the
installation.
3.02 CLEANING UP:
A. Contractor shall, at all times during the progress of work, keep the premises
free from accumulations of waste material or rubbish caused by his work. In
case of dispute, City may remove the rubbish and charge the cost to the
Contractor.
B. Upon completion of the work, the Contractor, shall remove all rubbish and
excess material accumulated as a result of the construction; also Contractor shall
remove all tools, machinery and equipment from the job site,
C. All equipment installed shall be wiped clean of dust and debris before
final acceptance.
3.03 ACCESS PANELS: Install access panels as required for maintenance,
adjustment, removal and repair of concealed valves, equipment and like items. Panels
to be conveniently located and of sufficient sizes. Contractor shall coordinate all
locations with City before installation.
END OF SECTION
Mechanical - General Provisions Section 15010 - 5
9/12/05
SECTION 15180 INSULATION
PART I GENERAL
1,01 GENERAL REQUIREMENTS: The General Term & Conditions and General
Provisions Section 15010, are hereby made a part of this Section of the
Specifications.
A. Related Work Specified Elsewhere:
1. General Provisions: Section 15010
2. Heating, Ventilating, and Air Conditioning: Section 15600
1.02 QUALITY ASSURANCE: The following codes and regulations shall, in addition
to those listed in Section 15010 apply to the work and materials covered by this
Section.
1. National Fire Protection Association:
a. No. 703 - Fire Retardant Treatments of Building Materials.
b. No. 255 - Building Materials Test of Surface Burning
Characteristic.
2. American Society for Testing and Materials:
a. NO.E8475 - Method of Test for Surface Characteristics of
Building Materials.
3. Underwriters' Laboratories - 723.
1.03 SUBMITTALS: Catalog cuts, performance data.
PART 2 - PRODUCTS
2.01 INSULATION: Shall be of type and thickness as Federal, State, and Local
Building Code requires for different applications. Insulation and adhesives shall
be either fire retardant or self -extinguishing. Finishing jackets shall have a flame
spread rating of no more than 25 and a maximum smoke developed rating of 50
(ASTM E 84) as rated by Underwriter's Laboratories, Inc.
2.02 PIPING INSULATION: Condensate Lines: Drain lines shall be copper and shall
be wrapped with Y2" wall insulation.
2.03 DUCTWORK INSULATION: Air conditioning ducts shall be insulated with R-6
wrapped insulation.
Insulation Section 15180 - 1
9/12/05
PARTS 3 - EXECUTION
3.01 Provide insulation over clean dry surfaces with joints firmly butted together. For
pre -sized glass cloth or vapor barrier jackets longitudinal lap shall overlap not
less than 1-1/2 inch. Butt joints shall be wrapped with a 3-inch wide strip of the
same material as jacket.
3.02 INSULATION shall be as specified herein and as per manufacturer's
recommendations.
14►1axe] �01*09 M 4
Insulation Section 15180 - 2
9/12/05
SECTION 15600 - HEATING VENTILATING AND AIR CONDITIONING
PART1-GENERAL
1.01 GENERAL REQUIREMENTS: The General Terms & Conditions and general
provisions Section 15010 are hereby made a part of this Section of the
Specifications.
1.02 WORK INCLUDED: This Section is intended to describe complete systems of air
conditioning, ventilating, and all components thereof. Systems shall meet
requirements of applicable codes and regulations and shall be complete in every
respect.
1.03 ADDITIONAL APPLICABLE CODES: Following codes and regulations shall, in
additional to those listed in Section 15010 apply to work and systems under this
Section.
1. National Fire Protection Association:
a. No. 90A - Air Conditioning and Ventilation Systems.
b. No. 91 - Blower and Exhaust Systems.
c. No. 101 --Life Safety Code.
1.04 RELATED WORK SPECIFIED IN OTHER SECTIONS:
A. Insulation - Section 15180
B. Electrical Wiring - Section under Division 16
1.05 PRODUCT DELIVERY, STORAGE AND HANDLING
A. Delivery: Deliver products to job site in their original unopened containers
clearly labeled with the manufacturer's name and brand designation, referenced
specification number, type, and class as applicable. Components must be on
site at least two (2) days -prior to installation. The City reserves the right to
inspect the components at the Contractor's site if needed prior to deliygry.
B. Storage: Store products in City designated storage area; protect from
contact with soil and from exposure to the elements. Keep products dry at all
times.
C. Handling: Handle products in a manner that will prevent breakage of
containers and damage to products,
Heating, Ventilation, and Air Conditioning Section 15600 - 1
Mi PIPT-1
PART 2- PRODUCTS
2.01 INSULATED SHEET METAL WORK: (Low Velocity) supply and return ducts.
All fresh air intake & exhaust air systems.
A. Duct gauges for sheet metal work shall conform to Table SMACNA manual,
except no plain "Y or hemmed "Y will be allowed on ducts over 16". Longitudinal
seams shall be of Pittsburgh Lock.
B. Angle reinforcement shall be on 4 foot centers for all ducts over 48 inches
wide. Angles shall be located at the center of cross -break on all four sides of
duct.
C. Duct hangers shall conform to applicable codes.
D. Turning vanes shall be installed in all bends over degrees where inside
radius of duct bend or duct segment bend is less than the difference between the
inside and outside radius. Angle duct bends shall not be used. Turning vanes
over 16" long shall be double thickness air oil type. All bends and duct raises
shall be O.G. type fittings or radius elbows,
E. Sheet metal duet connections to each vibration isolated equipment item shall
be made with fireproof flexible connections. Flexible connectors outdoors shall,
be neoprene glass cloth reinforced fabric securely fastened to metal
connectors. Indoor flexible connections may be glass fabric, treated heavy
canvas fabric suitable for duct air pressures with securely attached metal
connectors.
2.02 EQUIPMENT: Single Package Cooling Units:
1. Base'unit:
a. Unit: self-contained 25-ton water-cooled unit mounted on existing floor.
Unit shall have a stainless steel drain pan. A/C S-1 & A/C S-2 shall have a
variable frequency drive and A/C A-1 shall have a constant volume.ACN-1 &
ACN-2 shall have variable freg.drives.
b. Compressors: Scroll type compressor, complete with vibration isolators
and crankcase heaters. Coils to be aluminum plate fins mechanically bonded
to copper tubes. Provide with a filter -drier and refrigerant charge indicator.
Provide removable liquid line core dryers (space permitting).
c. Fans and Motors: Indoor air fans to be forward -curved, centrifugal, belt
driven type. Rust -proof coating or stainless steel.
d. Unit Cabinet: Constructed of galvanized steel, and coated with baked
enamel and insulated on interior. Cabinet panels to be easily removable for
service access from all sides to all operating components.
Heating, Ventilation, and Air Conditioning Section 15600 - 2
9/12/05
e. Unit Connections: Unit cooling power supplied by single -point terminal
connections. Provide unit with suitable openings for routing of all utility
connections. Unit shall be designed to use a 3-phase, 460V power source.
f. Manufacturer: Unit shall be manufactured by Carrier, Trane or approved
equal (see Standard Terms & Conditions, Para. 4.3 for how to submit "or
equal" units).
g. Contactors and Starters: Furnish magnetic contactors; and starters for all
motors specified. Wind holding coils for starters with proper voltage and
phasing for motor: each unit having a manual reset and at least one auxiliary
contact.
2.03 OUTSIDE AIR INTAKES: Outside air intakes shall be of sizes and types to meet
current standards.
2.04 VIBRATION ISOLATION: Provide properly loaded vibration control equipment
for 99% efficiency,
2.05 ACCESS DOORS: Furnish and install access doors to permit inspection,
operation and maintenance. Provide access from all sides on each HVAC unit.
2.06 ELECTRICAL CO-ORDINATION: Furnish in ample time the electrical
characteristics and location of electrical connections for each item of equipment
and control. Furnish approved diagrams for all systems under this Section.
Furnish those items to City.
2.07 AUTOMATIC TEMPERATURE CONTROLS:
A. Control shall be accomplished through the use of a facto ry-i n sta lied,
microprocessor -based control system and associated electronic and electrical
hardware. Control system shall determine control sequences through monitoring
the following operational variables:
1. Day and time
2. Schedule (u n occu pied/occu pied)
3. Set points (unoccupied/occupied, duct pressure, others)
4. Space Temperature
5. Unit supply -air temperature
6. Unit return -air temperature
7. Supply -air fan status
8. Accessory and/or field -supplied sensors, function switches and/or signals.
B. Controls shall be capable of performing the following functions:
1 . Compressor staging: Capacity control based on discharge -air
temperature and compressed by rate of change of return -air temperature
(VAV-Variable Air Volume).
Heating, Ventilation, and Air Conditioning . Section 15600 - 3
9/12/05
2. Diagnostic display module: Perform a quick test to check the status of all
input and output signals to the control system.
3. Variable frequency drive: Supply fan volume control shall control output
to maintain duct static pressure at user -configured set point.
4. Alerts and Alarms: Control shall continuously monitor all sensor inputs
and control outputs to ensure safe and proper system operation. Alerts
shall be generated whenever sensor conditions have gone outside user -
configured criteria for acceptability. Alarms shall be initiated when unit
control detects that a sensor input value is outside its valid range (indicating
a defective device or connection that prevents full unit operation), that an
output has not functioned as expected, or that a safety device has tripped.
A minimum of twelve (12) alerts and forty (40) alarms shall be available.
Current alarms shall be maintained in status function; up top 9 (current or
reset) shall be stored in histo[y function or recall.
5. Display in metric units: Display may be configured to display data in
Metric or English (imperial) units of measure.
C. Keypad/Display Module (HSIO): Module shall provide hardware
necessary for human interface with the unit integrated system controls.
Module shall contain a keypad for interactive communication. Display shall
be 2-line, backlit alphanumeric liquid crystal display (LCD). Each line of the
LCD shall display up to 24 characters (with expanded scrolling display
capability). Keypad shall contain 12 numeric keys, 6 function keys, and 4
operative keys. Module shall contain RJ-14 data cable connection for simple
installation and to facilitate remote location installation. Module shall be
powered by the unit's 24V control circuit.
D. Installation:
1. Furnish and supervise the installation of a complete electric/electronic
system of temperature control for the HVAC system as specified herein. All
controls shall be fully adjustable to fleet job conditions.
2. The temperature control manufacturer shall submit 7 copies of complete
temperature control diagrams with written "Sequence of
Operation" and factory -printed specification data sheets covering each
control device proposed to be used for the City's approval prior to
installation of any equipment or part of system. Submittal data shall
include a schedule of all devices to be installed. Deviations from the
specified sequence of operation will not be permitted without prior approval
of the City.
3. Installation of control equipment and all wiring, incidental to the
temperature control system including electrical interlocks, shall be provided
by the HVAC contractor.
Heating, Ventilation, and Air Conditioning Section 15600 - 4
9/12/05
4. Detailed control wiring diagrams and necessary Supervision shall be
provided by the control manufacturer.
5. The term "wiring" shall include wire, conduit, miscellaneous material and
labor required for mounting and wiring electrical control devices.
E. Service and Guarantee:
1. After completion of the installation, control manufacturer shall
completely adjust all control equipment provided under his contract, place
the system in operation subject to the City's approval and instruct the
operating personnel in the operation of the control system.
2. The control manufacturer shall guarantee the control system installed
under this Section of the Specification to be free from defects in
workmanship and material under normal use and service for a period of one
(1) year after acceptance by the City. The control manufacturer at no
charge to the City shall correct any defects in workmanship or material
during this time.
F. Scope: The control specification is intended to cover the automatic control of
all systems.
PART 3 EXECUTION
3.01 INSTALL: All equipment, accessories and materials in accordance with
manufacturers published recommendations.
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A. The open ends of all unfinished sections of ductwork including fan outlets,
tappings for air outlets, etc., shall be properly capped at all times during
construction, unless the particular section of ductwork is actually being worked
on.
B. The requirements for capped duct openings shall continue until plastering or
equivalent finishing operations in the building are completed.
C. If the above requirements have not been strictly enforced during the
construction period, the Heating Ventilating and Air Conditioning contractor will
be required to cover all air outlets with cheesecloth and blow out the duct system
to the satisfaction of the City.
END OF SECTION
Heating, Ventilation, and Air Conditioning Section 15600 - 5
9/12/05
SECTION 15900 TESTING AND BALANCING AIR AND WATER SYSTEMS
PART 1 GENERAL
1.01 CONDITIONS AND REQUIREMENTS:
A. For the entire project: New A/C units AC A-1 (Chambers), AC S-1, AC S-2,
AC N-1 & AC N-2,City will pre -approve Test and Balance contractor.
B. The General Terms and Conditions, Supplementary Conditions and Division
1 - General Requirements apply.
1.02 SECTION INCLUDES:
A. Preparation of Test and Balance Report.
B. Measurement and setting of air and water flow.
C. Measurement of final performance of HVAC systems.
D. Sound measurement of equipment during operation.
E. Vibration measurement of equipment during operation,
1.03 GENERAL REQUIREMENTS:
A. Test and Balance Services: Work Required:
1 - Attend Pre -Test and Balance Conference. Measure final performance of
HVAC systems. Measure sound and vibration of equipment during operation.
Provide measurement and setting of air and water flow as provided and
specified for the air and water systems, recording data, making tests, and
preparing reports. Coordinate and implement test and balance procedures,
B. Test and Balance Reports and Substantial Completion Inspection:
1 . Work Required: Submit Test and Balance Report. Facilitate and
cooperate with City's verification of Test and Balance Reports. Adjust and
correct systems for retesting and balancing as required based City's
verification of Test and Balance Report. Resubmit Test and Balance Report
reflecting system adjustments, corrections, and compliance with required
performance. Facilitate and cooperate with the City's verification of
resubmitted Test and Balance Reports, Conduct final testing and systems
demonstration during engineer's substantial completion inspection. Mark final
system and device settings.
1.04 REFERENCES: Contractor may use any industry -approved documentation
approved by the City. The following are provided as examples:
Testing and Balancing Air and Water Systems Section 15900 - 1
9/12/05
A. AABC - Associated Air Balance Council, 1000 Avenue, N.W., Washington,
D-C, 20005 - National Standards for Field Measurements and Instrumentation -
Total System Balance, Volume Two, No. 12173, or latest edition.
B. ANSI -American National Standards Institute,1430 Broadway, New York,
New York 10018 - S1.4 Specifications for General Purpose Sound Level
Meters; S1.1 1 - Specifications for Octave, Half -Octave, and Third Octave Bank
Filer Sets, or latest edition.
C. ASHRAE - American Society of Heating, Refrigerating and Air Conditioning
Engineers, 1791 Tullie Circle, N.E., Atlanta, Ga. 30329 - ASHRAE Research
Report No. 1162, Air Flow Measurements at Intake and Discharge Openings and
Grilles, ASHRAE Transactions, Volume 46; ASHRAE Handbook of
Fundamentals, 1985; ASHRAE 1984 Systems Handbook: chapter 37, Testing,
Adjusting, and Balancing, or latest edition.
D. NEBB - National Environmental Balancing Bureau, 8224 Old Courthouse
Road, Vienna, VA 22180; Procedural Standards for Testing, Balancing, and
Adjusting of Environmental Sections, or latest edition.
1.05 DEFINITIONS:
A. Adjust: To regulate the specified fluid rate and air patterns at the terminal
equipment (e.g. reduce fan speed, throttling).
B. Balance: To proportion flows within the distribution system (sub -mains,
branches, and terminals) in accordance with specified design quantities.
C. Building Project: The general construction project under which the
mechanical systems rewiring these Testing and Balancing Services
were installed.
D. Procedure: Standardized approach and execution of sequence of work
operations to yield reproducible results.
E. Report Forms: Test Data Sheets arranged for test data in logical order for
submission and review. Data should also form the permanent record that shall
be used as the basis for any future testing, adjusting, and balancing required.
F. Test and Balance Subcontractor: a subcontractor, or independent Test and
Balance Agency responsible for the testing and balancing of the project.
1.06 SUBMITTALS:
A. Submit Test and Balance Reports as a submittal to the City,
B. Identify Project, Project Phase, Project Location, and subcontractor or Test
and Balance agency as applicable.
Testing and Balancing Air and Water Systems Section 15900 - 2
9/12/05
C. Qualifications:
1 . Provide certification and documentation of Test and Balance
subcontractor's experience and approval (certification) by the Associated Air
Balance Council or the National Environmental Balancing Bureau,
2. Provide documentation of supervising Engineer's current Professional
Registration in the State of Florida when a consulting engineer is providing
the test and balance services.
D. Test and Balance Report:
1. Provide five (5) copies, each bound in separate soft cover, letter size,
black, 3-ring binder complete with index page and indexing tabs, with cover
identification at front and at binding edge.
2. Include all completed Report Forms.
3. Identify items not conforming to the Contract Documents and any deficient
operation or design deficiency.
4. Provide Contractor's certification that all systems and components meet
or exceed required operational and performance except for deficiencies noted
as required above.
5. Provide accurately recorded locations of flow measuring stations,
balancing valves, and rough settings,
6. Revise and resubmit certified Final Test and Balance Report as required
to accurately record results of any readjustment or retesting required as a part
of City's verification and acceptance.
1.07 REPORT FORMS: Submit preliminary and final reports on standard forms.
Include the following information:
A. Title page:
1 -
Contractor Name
2.
Contractor Address
3.
Contractor Telephone Number
4,
Project Name
5.
Project Address
B. Instrument List:
1 .
Instrument
2.
Manufacturer
3.
Model
4.
Serial Number
Testing and Balancing Air and Water Systems Section 15900 - 3
9/12/05
5. Range
6. Calibration Date
C. Air System Data: For each air conditioning unit include:
1. Equipment fan or factory fabricated station unit:
a. Installation data to include:
1. Manufacturer and model
2. Size
3. Arrangement, discharge, and class
4. Motor HP, voltage, phase, cycles, and full load amps.
b. Design data as listed in schedules on building project contract
documents (drawings and specifications).
c. Fan recorded (test) data:
1. C.F.M. (maximum and minimum)
2. Static pressure (record only where total system delivery cannot be
checked by measuring velocity in main circuit)
3. R, R M.
4. Motor operating amps
5. Motor operating B.H.P.
2. Duct System: Duct air quantities (maximum and minimum) - Main, sub
mains, branches, outdoor air, and total air:
1. Duct sizes
2. Number of pilot tube (pressure) measurements.
3. Recorded (test) C.F,M.
4. Design C.F.M.
D. Waste System Data: For each water system include the data listed:
1. Air cooling equipment:
a, Design data:
1. Load in Btu or MBu
2. G. P. m.
3. Entering and leaving water temperature
4. Entering and leaving air conditions (drybulb/wetbulb)
5. C. F. M.
6. Water pressure drop
b. Recorded data:
1 . Type of equipment and identification (location or number
designation)
2. Entering and leaving air conditions (drybulb/wetbulb)
3. Entering and leaving water temperature
4. G.P.M. (if metered)
Testing and Balancing Air and Water Systems Section 15900 - 4
9/12/05
5. Temperature rise or drop
c. Recorded data (condenser water):
1 - G.P.M.
2. Water pressure drop
3. Entering and leaving water temperature
4. Amperes
E. Submit certification that air and water systems meet or exceed specified
requirements.
1.08 QUALITY ASSURANCE:
A. Test and Balance Agency: Individual or company specializing in the
adjusting and balancing of specified systems with a minimum of five years
documented -experience. Perform Test and Balance Services under the
supervision of a mechanical engineer currently registered in the State of Florida,
an AABC Certified Test and Balance Engineer, of NEBB Certified Testing,
Balancing, and Adjusting Supervisor. Other individuals may be submitted as
proposed test and balance agents with documentation of a minimum of 10 years
continuous test and balance experience dating from the date of these Contract
Documents. Submit documentation for agency's Professional Engineer's
registration, certification by AABC or NEBB, and required work experience.
B. Total System Balance: Perform in accordance with AABC National
Standards for Field Measurement and Instrumentation, Total System Balance;
NEBB Procedural Standards for Testing, Balancing, and Adjusting of
Environmental Systems; or ASHRAE - 1984 Systems Handbook.
1.09 REGULATORY REQUIREMENTS: Conform to all federal, State, and Local
codes for design calculations and HVAC system operating parameters.
PART 2 PRODUCTS - NOT USED
PART 3 - EXECUTION
3.01 EXAMINATION: Before commencing work, verify that systems are complete and
operable. Ensure the following:
1 - Equipment is operable and in a safe and normal condition.
2, Temperature control systems are installed complete and operable.
3. Proper thermal overload protection is in place for electrical equipment.
4. Final filters are clean and in place.
5. Duct systems are clean of debris.
6. Correct fan rotation.
7. Fire and volume dampers are in place and open.
8. Coil fans have been cleaned and combed.
Testing and Balancing Air and Water Systems Section 15900 - 5
411101111101
9. Access doors are closed and duct end caps are in place.
10. Air outlets are installed and connected.
11. Duct system leakage has been minimized.
12. Hydronic systems have been flushed, filled, and vented.
13. Correct pump rotation.
14. Proper strainer baskets are clean and in place.
15. Service and balance valves are open.
'kJQ0M � [1:4 :TAJ ZfA'J I I* I
A. Provide instruments required for testing, adjusting, and balancing operations.
Make technicians and instruments available to City to facilitate spot checks
during testing.
B. Provide additional balancing devices as required.
C. Protect all building elements, components, and finishes from damage or
disfiguration.
3.03 SYSTEM PRE -TEST OPERATION:
A. Operate all systems for a minimum period of 72 hours prior to conducting
testing and balancing services.
B. Prior to system start-up, conduit pre -test and balance conference on site to
insure that all examination and preparation items listed above have been
completed and corrected and that all systems are fully prepared to be tested,
adjusted, and balanced.
3.04 AIR SYSTEM PROCEDURES:
A. Fan adjustment: vary total air system quantities by fan speed adjustment.
B. Air measurement: utilize pitot tube readings to measure duct airflow unless
otherwise specified. Pitot tubes, associated instruments, traverses, and
techniques shall conform to the ASHRAE Handbook of Fundamentals.
C. Duct design air quantity less than 1000 (C.F.M.): air quantity may be
determined by measurements at air terminals served.
D. Test Holes: locate in straight duct, as far downstream as possible from
elbows, bends, take -offs, and other turbulence generating devices to optimize
reliability of flow measurements. Seal holes with plastic plugs. No tape seals
allowed.
3.05 WATER SYSTEM PROCEDURES:
A. Cooling water system adjustment: as required to provide required quantity
through the coil.
Testing and Balancing Air and Water Systems Section 15900 - 6
9/12/05
B. Calibrated metering: measure water quantities and pressures.
C. Measure water flow rates and balance system using Venturi tubes, orifices,
pressure gauges or other metering fittings.
D. Adjust system to provide approved pressure drops through the coils prior to
the capacity testing.
E. Temperature differential: measure with adjusted air system in operation.
F. Flow: adjust flow through bypass circuits at three-way valves to balance flow
through the supply circuit.
G. Adjust distribution by using balancing devices (cocks, valves, fittings) and
automatic control valves. Use of service valves: Not allowed.
3.06 CITY'S SUBSTANTIAL COMPLETION PROCEDURES:
A. Demonstrate that capacities and general performance of air and water
systems comply with building project requirements.
B. Recheck, in presence of City, random selections of data (air and water
quantities, air motion, and sound levels) recorded in certified final Test and
Balance Report.
C. Points and areas for demonstration and testing will be selected by the City
D. Measurement and test procedures: Same as approved for work forming the
basis of certified test and balance report.
E. Selections for recheck (specific and random): Not to exceed 25 percent of
the total number tabulated in the test and balance report, except that special air
systems may require a complete recheck for safety reasons.
F. Retests: if random tests of 10 percent or more of the rechecked stations
elicit a measured flow deviation of plus or minus 5 percent or more, or a sound
level of 2 decibels or more, than that recorded in the certified final test and
balance report listings: test and balance report will be automatically rejected, In
the event the test and balance report is rejected, readjust and test all systems;
record new data, and submit new certified test and balance reports at no
additional cost to the City.
G. Marking of settings: permanently mark settings of all valves, splitters,
dampers, and other adjustment devices following acceptance of final test and
balance report and successful completion of the City's substantial completion
inspection.
Testing and Balancing Air and Water Systems Section 15900 - 7
9/12/05
3.07 CLEANING: Clean any debris or trash resulting from test and balance service.
3.08 DAMAGE TO BUILDING: Immediately repair any damage to building due to
actions of test and balance operations.
INUN IBZ*]; ]X"111;6]i;
Testing and Balancing Air and Water Systems Section 15900 - 8
9/12/05
SECTION 16010 - ELECTRICAL GENERAL PROVISIONS
PART 1 GENERAL -
1 .01 REFERENCE: The provisions of the General Terms & Conditions apply to this
Section.
1.02 WORK INCLUDED: Furnish all materials, equipment, labor, supervision and all
related items necessary to complete this phase of the work as indicated on the
drawing and/or specified herein.
1.03 SUBMITTALS
A. ShopDrawings: Submit Five (5) sets of shop drawings for approval as
indicated. Shop drawings shall be submitted in complete groups, loose-leaf
bound and indexed, including descriptive date, catalog cuts, diagrams,
connection details, writing dimensions, material and finishes.
B. Manufacturer's Data: Submit Three (3) sets of manuals for approval as
indicated. Manuals shall include operating and maintenance instructions, parts
lists, manufacturers and local suppliers and addresses and pertinent descriptive
data, Manuals shall be loose leaf bound and indexed in three ring hard cover
binders.
1.04 DRAWINGS: The drawings are schematic showing relative and connections and
shall not be scaled for exact locations. Unless specific dimensions are
shown, the structural, architectural and site conditions shall govern the exact
locations. Should any difficulty occur in the running of devices of connections at
the points shown, provide the necessary minor deviations therefrom as approved
without additional cost.
1.05 AS -BUILT DRAWINGS AND RECORDS: Maintain a complete set of electrical
prints for indicating all changes. Use colored pencil or pen to make changes at
the time of execution. Deliver the set to the City's Representative upon
completion.
1.06 HARDWARE: All hardware and accessory fittings shall be of a type designed,
intended or appropriate for the use, and complement the items with which they
are used, and shall have corrosion protection suitable for the atmosphere in
which they are installed. All such hardware shall be U.S. Standard Size.
1.07 EQUIPMENT. Equipment of a similar nature shall be identical. Example: All
panel boards shall be of the same manufacturer and the same style.
1.08 MATERIAL PROTECTIONS: Store and protect all materials from injury prior to
installation. Materials shall not be stored directly on the ground or floor and shall
be kept as clean and dry as possible and free from damage or deteriorating
elements. Damaged materials shall not be installed.
Electrical — General Provisions Section 16010 - 1
�671 V1111.1
1.09 ELECTRICAL SHOCK PROTECTION: Provide ground fault protection in all
temporary service.
PART 2 PRODUCTS - NOT USED
PART 3 - EXECUTION
411611111111111111,41 R1 IFT11111W."Vill [WIP
A. The electrical installation shall conform to the National Electrical Safety
Code, the National Fire Protective Association's Fire Codes indicated, and the
applicable standards, codes, regulations, and specifications listed therein and
with there specifications and the standards, codes and regulations listed therein.
B. All equipment shall be set level, properly aligned and bolted together where
in sections. Secure all materials and equipment firmly in place. All screws,
bolts, nuts, clamps, fittings, or other fastening devices shall be made up tight. All
materials and equipment shall be installed complete including screws or bolts,
covers, plates, fittings, etc.
C. Follow the installation directions and recommendations of the material and
equipment manufacturers.
D. Materials damaged during installation shall be repaired to a new condition or
shall be replaced. Finishes on equipment that has been scratched or marred
shall be touched up to match the original finish or shall be completely refinished.
E. All enclosures, panels, cabinets, relays, safety switches, fixtures, gutters and
other exposed equipment or accessories shall be factory painted or finished
except as indicated otherwise.
F. Group mounted items shall be similar in finish and color.
3.02 IDENTIFICATION:
A. Tag all conductors and identify major conduits in or at wire -ways, panels,
pull boxes, switchboards, motor controllers, cabinets and similar items to assist in
future circuit tracing. Conductor tags shall be non-conductive.
B. Identify all circuits and equipment to correspond with the plans and
specifications.
C. Use Brady markers, Dymo labels or other approved methods except as
indicated otherwise.
D. All junction box covers shall be labeled on both sides indicating type of
system and voltage. All gutters, terminal cabinet, starters, transformers, panels
Electrical — General Provisions Section 16010 - 2
9/12/05
and disconnects shall be identified with stencil labels indicating type system,
voltage and equipment being serviced.
3.03 TOOLS AND SPARE PARTS: Use only tools designed for the particular
operation. Tools shall be kept in good condition. Worn and broken tools shall not
be used. Wrench and vise teeth shall be sharp and clean to prevent damage to
the materials. Screwdrivers and wrenches shall be of the proper size to prevent
damage to the head or nuts. Special tools and spare parts provided with any
equipment shall be turned over to an authorized person and the Contractor shall
obtain signed and dated receipts for same.
3.04 TEST: Correct all defective material and workmanship disclosed and as the
result of the tests given herein. Show by demonstration in service that all circuits
and devices are in good condition to operate, Tests shall be such that each item
of control equipment will function not less than five times. Test all circuits for
grounds, shorts and continuity, Provide all materials and equipment necessary
for testing.
3.05 DEMONSTRATION:
A. Demonstration: Demonstrate the essential features of the following electrical
systems upon completion of satisfactory testing: Motor Control
B. The demonstration shall be held by the Contractor in the presence of the City
or designated representatives to show junctions, locations, and relationships to
the plans. Demonstrate how to "start -stop", reset, replace.
END OF SECTION
Electrical — General Provisions Section 16010 - 3
9/12/05
SECTION 16111 RACEWAYS AND BOXES
PART 1 GENERAL
1 .01 REFERENCE: The provisions of the General Terms and Conditions and Section
16010 - Electrical General Provisions apply to this Section.
1.02 WORK INCLUDED: Furnish all materials, equipment, labor, supervision, all
related items necessary to of the work as indicated on the drawings and/or
specified herein,
PARTS 2 PRODUCTS
2.01 RACEWAYS AND FITTINGS: Rigid Metal Conduit, Electrical Metallic Tubing
(EMT), and Flexible Metal (Steel) Conduit (Greenfield) shall be galvanized and
shall match and conform to current federal/national and local building code.
2.02 BOXES AND ACCESSORIES: Sheet steel boxes and accessories shall conform
to Federal/National and Local Building Code.
PART 3 EXECUTION
3.01 RACEWAYS:
A. All conduits shall have a minimum of 1/2" diameter.
B. The Contractor shall use factory bends and sweeps wherever possible.
Where field sweeps, offsets and returns are necessary, they shall be done in a
neat, workmanlike manner.
C. Conduits shall be supported on approved types of galvanized steel brackets,
trapeze hangers, strap hangers, pipe straps or manufactured support systems
such as Unistrut. These shall be secured on hollow masonry units, expansion
shield -type bolts in concrete, machine screws on metal surfaces and wood
screws on wood construction. Fasteners applied with a gun are not approved fo
use.
D. Conduits shall be installed in such manner as to ensure against trouble from
the collection of trapped condensation and runs of conduit shall be arranged so as
to be devoid of such traps.
E. Conduits shall not be supported from pipes mechanical equipment or hangers
of other trades.
3.02 MISCELLANEOUS: Provide approved fire -stopping materials at all chases to
prevent drafts,
END OF SECTION
Raceways and Boxes Section 16111 - 1
9/12/05
SECTION 16120 - CONDUCTORS
I ; TO 100 1 a we]; a ki 11; 4 ZT-Al I
1.01 REFERENCE: The provisions of the General Terms & Conditions and Section
16010 Electrical General Provisions apply to this Section.
1.02 WORK INCLUDED: Furnish all materials, equipment, labor, Supervision and all
related items necessary to complete this phase of the work as indicated on the
drawings and/or specified herein.
1.03 APPLICABLE REQUIREMENTS:
A. NEC Articles 310 and 400
B. F.S. J-C-30
C. F.S. W-S-6106
1.04 SUBMITTALS: Submit shop drawings for approval on conductors.
PART 2 - PRODUCTS
2.01 CONDUCTORS:
A. Conductors shall be copper and conform to Federal Specification J-C-30 for
600 volt. Types THWN, THHN, or TW as indicated. Sizes are AWG, unless
noted,
B. Conductors size #8 and larger shall be Type THHN or THWN stranded,
copper. Conductors' size #10 and smaller shall be Type TW unless noted
otherwise.
C. Grounding conductors larger that size #1 shall be soft drawn bare copper or
insulated copper, Control conductors shall be size #14 copper, stranded, and
color -coded unless indicated otherwise.
2.02 PORTABLE CORDS:
A. Portable cord shall be stranded copper, UL listed, and resistant to water,
acid, and alkalies.
B. Each cord shall have one green covered conductor and it shall be used as a
grounding conductor,
C. 300volt, size 14, Type SJ, General Electric Series SI-53107. 600-volt
minimum size 14, Type SO General Electric Series SI-53089.
Conductors Section 16120 - 1
9/12/05
2.03 TERMINATIONS AND CONNECTIONS
A. Connections shall comply with Federal Specification W-S-610b. Connectors
for temperatures to 105 degrees C shall be Ideal -Wing Nut or 3M-Scotchloc.
Connectors for temperatures to 150 degrees C for use in fixtures shall be Ideal -
Wire Nut.
B. Tape shall be Scotch 33 or slip -knot grey. Voids shall be filled with rubber
tape or Scotchfill.
PART 3 - EXECUTION
3,01 CONDUCTORS:
A. Conductors size #10 and larger shall have insulation colored for phases A, B,
C, and N, respectively as follows for 3 phase systems:
120/208 volts, black, red, blue and white.
B. Bonding conductors size #10 and smaller shall have a green covering and
shall be the same size as the circuit conductors unless otherwise indicated.
C. Installation of conductors shall be made only in completed raceway systems
and all conductors in any conduit shall be pulled in together.
D. Use wire pulling compounds or lubricants as listed by Underwriters'
Laboratories
3.02 SPLICES AND TERMINATIONS:
A. Use solderless terminal lugs on all standard conductors. Use approved
solderless connectors for all splices. Keep splices to a minimum.
B. Splice all neutrals prior to connection to wiring devices. Splices other than
pre -insulated connectors shall be covered neatly with insulation tape equivalent
in value to the conductor insulation. Use minimum of 2 layers of tape.
3.03 PHASING AND IDENTIFICATION:
A. The plans designation of all secondary conductors shall be the same and
shall be indicated in or on all 3-phase outlets, panel boards, and disconnect
switches, and they shall be connected with uniform phase sequence.
B. Maintain A, B, C phase relation left to right when viewed from the front.
1:0061;&1 N150 91*1 ZI
Conductors Section 16120 - 2
9/12/05
SECTION 16180 - SAFETY SWITCHES. CIRCUIT BREAKERS & FUSES
PART 1 - GENERAL
1 .01 . REFERENCE: The provisions of the General Terms & Conditions and Section
16010 Electrical General Provisions apply to this Section,
1.02 WORK INCLUDED: Furnish all materials, equipment, labor, supervision and all
related items necessary to complete this phase of the work as indicated on the
drawings and/or specified herein.
1.03 APPLICABLE DOCUMENTS
A.
NEMA AB-1
Molded Case Circuit Breakers
B.
F.S. W-S-865a
Enclosed Switches
C.
F.S. W-C-375a
Circuit Breakers
D.
UL-198, 1968
Fuses
E.
NEMA FU-1, 1963
Fuses
PART 2 - PRODUCTS
2.01 SAFETY SWITCHES/CIRCUIT BREAKER DISCONNECTS
A. Safety switches shall conform to Federal Specification W-S-865c, heavy duty
type H, fusible or non -fusible, with the poles, ampere, voltage, and horsepower
ratings indicated and shall have solid neutrals. Lugs shall be UL
listed for copper -aluminum.
B. Enclosures, for safety switches shall be NEMA-1, general purposes, except
that switches indicated (WP) weatherproof, shall be NEMA 3R, unless marked
NEMA-4. Provide hubs as required for NEMA-3R enclosures with suitable
gaskets and bonding means.
C. Switches and disconnects shall be as manufactured be Square "D", ITE, GE
or Westinghouse.
D. Circuit breaker disconnects may be used in lieu of safety switches providing
they comply with the safety switch requirements and are applied within their
ratings and a schedule is submitted for approval.
2.02 CIRCUIT BREAKERS, MOLDED CASE
A. Circuit breakers shall conform to Federal Specification W-C-375a and NEMA
Standard AB-1, unless indicated otherwise. Circuit breakers shall be of the
ampere rating, voltage rating, number of poles and class of interrupting capacity
(I.C.) as indicated. Interrupting ratings are in root mean square (RMS),
symmetrical amperes based on NEMA test procedures. Lugs and terminals shall
be UL approved for copper -aluminum,
Safety Switches, Circuit Breakers & Fuses Section 16180 - 1
9/12/05
B. Each circuit breaker shall have a trip unit for each pole with elements
providing inverse time delay under overload conditions and instantaneous
magnetic trip for short circuit protection, unless indicated as non -automatic. Trip
elements shall operate a common trip bar to open all elements.
2.03 FUSES
A. Fuses shall conform to NEMA FU -1 and UL-198 and shall be of the voltage,
class, and ampere rating indicated.
B. Fuses, NEMA Class RK-1 (RK-1)
1. Bussman - Low Peak LPN-RK LPS-RK, Type KTN-R and KTS-R
2. Chase Shawmut - Amptrap, Type 3, Form 600 A2Y
3. Or approved equal.
C. Fuses for motors and enclosed switches, NEMA RK-5, time delay unless
indicated otherwise.
1. Bussman - Low Peak LPN-RT, LPS-RR, or approved equal.
D. Other fuses shall be as indicated.
E. Provide two complete extra sets of all type fuses.
PART 3 - EXECUTION
3.01 INSTALLATION.
A. Mount all switches, disconnects, and controls on back -boards or unistrut.
B. Provide permanent labels on or in all fusible equipment indicating the type
and size replacement fuse required and equipment being serviced.
C. Generally, mount switches and disconnects between 4'and 5'up, readily
accessible.
D. Coordinate with other sections so as not to interfere with service or
maintenance accessibility.
E. Mount switches as close as possible to equipment served.
F. Maintain working space as required by NEC.
END OF SECTION
Safety Switches, Circuit Breakers & Fuses Section 16180 - 2
10% P01-i
SECTION 16190 - SUPPORTING DEVICES
PART 1 - GENERAL
1.01 REFERENCE: The provisions of the General Terms & Conditions and Section
16010 Electrical General Provisions apply to this Section.
1.02 WORK INCLUDED: Furnish all materials, equipment, labor, supervision and all
related items necessary to complete this phase of the work as on the drawings
and/or specified herein.
1.03 SELECTION OF PRODUCTS
A. Devices including anchors, fasteners, and hangers supports, shall be of a
type designed or fabricated for the purpose, and shall adequately and safely
secure the material and equipment and present a neat appearance.
B. Make job fabricated hangers or supports form standard structural shapes and
hardware.
C. All bolts, screws, nuts and other threaded devices shall have US standard
threads and heads as appropriate.
D. Select devices using the following criteria:
1. Amount of Type of Load: The weight of hangers or supports and of
enclosed materials is part of the load. Devices shall be suitable for shear,
straight pull, vibration, impact or external loads as applicable.
2. Safe Working Load- Determinations of safe working load of devices or job
fabricated support assemblies shall be obtained from the published load data
of the manufacturer.
3. Atmosphere: Use devices with corrosion resistant characteristics for the
atmospheric conditions in which they are installed. Steel hangers and
supports protected by zinc (galvanized) may be used to support aluminum
conduit in dry locations only. In damp or wet locations, insulate
the aluminum and galvanized steel from each other with aluminum pigmented
asphaltum or vinyl paint or insulating tape.
2.01 HANGERS AND SUPPORTS: Use equipment as manufactured by: Unistrut,
Powerstrut, Steel City — Kindorf, and Harveys — Alstrut, or approved equal.
Supporting Devices Section 16190 - 1
9/12/05
PART 3 - EXECUTION
3.01 INSTALLATION
A. Install equipment including switches, controller, such that removal of
replacement may be readily accomplished without damage to equipment or
fasteners.
B. Drill holes for devices in accordance with the manufacturers
recommendations, including diameter and depth.
C. All parts of hanger and support assemblies, including all accessory hardware,
shall be of types designed to be used together.
D. Internal, and external threads of parts that are or bolted together shall be of
the same material including coatings and the method of applying coatings. For
example, if the threads of bolts or rods are hot dipped galvanized, the nuts must
also be galvanized. If they are electro-galvanized, the nuts must also be electro-
galvanized. All threads shall be fully engaged. All parts so intended shall be
made tight, using tools intended for the purpose.
3.02 FASTENING: Fasten all materials and equipment with approved devices.
Generally fasteners shall be as follows:
1. Wood: Fasten to wood with screws except nails may be used on
wood partitions for outlet boxes and raceways up to 1 " diameter.
2. Masonry: Fasten to masonry with threaded metal inserts, metal
expansion screws, toggle bolts, power -actuated fasteners, or other
approved means.
3. Steel: Fasten to joist with clamps.
4. Use backboards for surface mounting grouped equipment. Paint the
wall side of the backboards with an asphaltum coating when the walls are
constructed of masonry.
END OF SECTION
Supporting Devices Section 16190 - 2
4JPA11-i
SECTION 16450 - GROUNDING
PART 1 - GENERAL
1.01 REFERENCE: The provisions of the General Terms & Conditions and Section
16010 Electrical General Provisions apply to this section.
1.02 WORK RELATED: Furnish all materials, equipment labor, supervision and all
related items necessary to complete this phase of the work as indicated on the
drawings and/or specified herein.
1.03 APPLICABLE REQUIREMENTS
A. NEC Article 250
B. AIEE 953 Grounding of Power Systems
W -VI
T ill VA a 00101 pill" 161
�Xllwcl 26IN ilk I elite] 001
A. Ground rods shall be a minimum of 3/4"X 10'copper-weld.
B. Grounding accessories shall be as manufactured by Burndy, Erico or
Dossert, or approved equal.
PART 3 - EXECUTION
3.01 INSTALLATION
A. Bond all metal parts. Make equipment and bus connections with suitable
lugsorclamps. Cadweld all wire -to -ground rod joints. Cadweld all wire -to -wire
joints size #1/0 and over,
B. Bond all conduits stubbing under switchboards, and similar locations using
bonding bushings.
C. Provide a bond wire in all flexible metal conduits and connect to the boxes at
each end in an approved manner.
D. Use PVC for sleeving grounding conductors, except that where sleeves are
subject to extreme injury use rigid metal conduit bonded at both ends.
END OF SECTION
Grounding Section 16450 - 1
9/12/05
SECTION 16800 - ELECTRICAL UTILIZATION EOUIPMENT
PART 1 AIR CONDITIONING SYSTEM
1.01 Wire up all A/C equipment and controls as directed by manufacturer.
1.02 A/C equipment furnished and installed by others, connected by electrical
contractor.
1.03 Thermostats, contactors, furnished by others, installed and wired by electrical
Contractor.
1.04 Use flexible raceway at all motor or equipment connections to prevent
transmission of noise and vibration.
PART 3 EXECUTION
3.01 Check all equipment for proper voltage, phase and current before connection to
circuit.
3.02 Electrically connect all equipment, ready for operation.
END OF SECTION
Electrical Utilization Equipment Section 16800 - 1
PHASED REPLACEMENT OF HVAC UNITS AT CITY HALL
EXHIBIT 2
RFP 05-15R
Proposers Name:
kA ADVANCE
HILL YOR
AIR INC
SVC COF
Conflict of interest
NONE
NONE
iered to the Instructions
YES
YES
Public Works Director
15
18
Assistant Director Utilities
12
16
HVAC S ecialist
17
19
SERVICES TO
BE PROW
ED(20 POINTS)
Public Works Director
15
118
Assistant Director Utilities
14
16
HVAC Specialist
17
1
19
QUALIFICATION OF PROPOSER/EXPERTISE
(35 POI
Public Works Director
33
25
Assistant Director Utilities
25
28
HVAC Specialist
31
34.
COST
(25 POINTS)
Public Works Director
25
19
Assistant Director Utili
25
19
HVAC Specialist
25
19
TOTAL
POINTS
Public Works Director
88
80
Assistant Director Utilities
76
79
HVAC Specialist
90
91
TOTAL
RANKING
Public Works Director
1
2
Assistant Director Utilities
2
1
HVAC Specialist
2
1
SAL POINTS
254
250
EXHIBIT 3
SUBMIT PROPOSAL TO:
CITY OF TAMARAC
PURCHASING AND CONTRACTS DIVISION
7525 NW 88 T"AVENUE
TAMARAC, FL 33321
954-724-2450
REQUEST FOR PROPOSALS
Proposer Acknowledgement
RFP NO.: 05-15R
RFP TITLE: HVAC REPLACEMENT AT CITY HALL
PROPOSAL OPENING DATE/TIME: OCTOBER 10, 2005, 4:00 PM local time
BUYER NAME: JAMES NICOTRA, CPPB
BUYER PHONE: 954-724-2450
BUYER EMAIL: JIMN@@tamarac.org
MANDATORY PRE -PROPOSAL CONFERENCE/SITE INSPECTION:
BONDING: 100% PAYMENT & PERFORMANCE BOND AFTER AWARD
GENERAL CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL BIDS FOR COMMODITIEWSERVICES ISSUED BY THE CITY OF TAMARAC. THE
CITY OF TAMARAC MAY DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR
PROPOSAL BY 1NDICATING SUCH CHANGE IN THE INSTRUCTIONS TO PROPOSERS OR IN THE SPECIAL CONDITIONS OF THE
PROPOSAL. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THESE GENERAL CONDITIONS SHALL PREVAIL OVER
ANY CONFLICTING PROVISION WITHIN ANY VENDOR'S STANDARD TERMS AND CONDITIONS REGARDLESS OF ANY LANGUAGE
IN VENDOR'S DOCUMENTATION TO THE CONTRARY.
SEALED PROPOSALS
THIS FORM SHOULD BE EXECUTED AND SUBMITTED WITH ALL PROPOSAL FORMS IN A SEALED ENVELOPE. THE FACE OF THE
ENVELOPE SHALL CONTAIN THE ABOVE ADDRESS, THE RFP NUMBER AND THE RFP TITLE. PROPOSALS NOT SUBMITTED ON
THE ATTACHED PROPOSAL FORM MAY BE DEEMED NON -RESPONSIVE. ALL PROPOSALS ARE SUBJECT TO THE TERMS AND
CONDITIONS SPECIFIED HEREIN. THOSE PROPOSALS THAT DO NOT COMPLY WITH THESE CONDITIONS MAY BE DEEMED NON-
RESPONSIVE.
PROPOSING COMPANY NAME: —Ah-fil)VANCE iqlk
COMPANY ADDRESS: 1 J�20 5;r&FC-j_ 11MLihD 3CfiC�4 Fl, _33oto!j
COMPANYPHONE:
NAME OF AUTHORIZED AGENT: pnos� (!'W)f
TITLE OF AUTHORIZED AGENT: thie 'decs,p(e,-M
AUTHORIZED AGENT EMAIL ADDRESS: cc-elva
PROPOSER TAXPAYER ID OR SOCIAL SECURITY NUtB�:
'4 v
SIGNATURE OF AUTHORIZED AGENT: v
I certify that this proposal Acknowledgement is made without prior �Rder4anding, agreement or connection with any
corporation, firm or person submitting a Bid for the same commodities an&6�ervices and is in all respects fair and without
collusion or fraud. I agree to abide by all conditions of this Proposal and certify that I am authorized to sign this Proposal as an
agent for the Proposing Vendor.
of Tamarac
& Contracts Division
PROPOSALFORM
RFP 05-15R
PHASED INSTALLATION OF HVAC UNITS AT CITY HALL
In full compliance with all specifications and schedules as contained in this Requesi
for Proposal, Contractor agrees to provide all labor, equipment, 'accessories, insurance,
bonds and supervision in a not to exceed amount as written below.
PROPOSAL PRICE
/I
Not to Exceed Cost of: too
5 Year All Inclusive Parts
and Labor Warranty on: '7L") I r
Compressors, Coils, Motors, (See Section 15010-2, PARA.1.08)
VFD's, Contactors, TXVs, Electronic
Controls and Associated Componenets.
SUBMITTED BY:
I k e-D
Company Officer: C, VAci
Company Name:
Address: OR0
City:. F0 M PP140 - ocmq State: r 1, zip: 33W4
Telephone: 580 -FAX-q-�"q
Email: -AOIQ44�KZ 0 AA40AC-f: Ak,&M
NOTE: To be considered eligible for award, one (1) original copy of this proposal
form must be submitted with the Proposal.
NO BID INDICATION (IF "NO BID" IS OFFERED):
Please indicate reason(s) why a Proposal is not being submitted at this time.
20
AA *ADVANCE AIR, INC.
October 7, 2005
Proposal submitted to: City of Tamarac
Job name: Tamarac Municipal Complex
City Hall Building
7525 Northwest 88" Avenue
Tamarac Fl. 33321
WE PROPOSE TO FURNISH AND INSTALL THE FOLLOWING
Price based upon the drawings by Steven Feller P.E. Dated March 14, 2005
• Reclaim refrigerant from five existing heat pump package units as required by EPA Regulations
• Remove and dispose of units in an approved manner.
• Remove and dispose of existing electrical pipes, chilled water lines, smoke detectors, condensate
drain line and sheet metal ductwork per drawings,
• Lifting and hoisting of equipment by certified crane company and operator.
• Install five new 25 ton Carrier heat pump package units. Air conditioning unit AC-A-1 will be a
constant volume fan motor. Model 5OBVCO28-EC601. The four remaining air conditioning units
will be variable frequency drive fan motors. Model 5OBVJ028-EC601AH
• Electrical contractor to remove and re -work existing electrical conduit and lights in way of
removing and installing the air conditioning units.
• Electrical contractor to disconnect and reconnect to existing electrical and electrical disconnect
panels with new pipe and fittings.
• Fire Alarm Contractor to supply five new smoke detectors and wire units per code.
• Connect to existing supply and return condenser water lines with new copper pipe and fittings.
Install new butterfly valves per drawing.
• Connect to existing supply and return air sheet metal ductwork with new sheet metal ductwork per
drawing.
• Connect to existing condensate drain lines with new copper and copper fittings. Drain lines to
have 1/2" wall insulation.
• Start up and check sequence of operation.
• Work to be performed on two separate three day weekends.
• Equipment worked on will be operational on the first day after the weekend.
• Labor
• Mechanical & Electrical permit application.
• Permit fee.
• One-year warranty on new parts and labor, an additional four-year part warranty on the
compressors.
Alternate 1 — Five year parts and labor warranty on five new air conditioning units. Add
$15,701.00
All equipment and material will be new, first quality, and installed according to accepted engineering
practice. Any alteration or deviation from above proposal and bid documents involving extra costs will
be executed only upon orders, and will become an extra charge.
The warranties provided herein are expressly in lieu of all other warranties or obligations expressed or
implied and it neither assumes nor authorizes any other person to assume for it any liability in
connection with the sale of this equipment.
All warranty calls will be made during normal working hours Monday through Saturday. Emergency
calls made after normal hours will be charged at the rate of difference between straight time and over
time.
Ownership of the above equipment and materials shall remain in seller's name and title is hereby
retained until it is fully paid. In the event payment is not made within the time and manner as set forth
below, the seller, at its option, may remove said equipment,
It is agreed that the seller shall not be responsible for any loss, damage or delay caused by
malfunctioning equipment, acts of government, strikes, lock -outs, fire, explosion, theft, floods, rain,
water damage, riot, civil commotion, war, nuclear disaster, malicious mischief, acts of God or by any
cause beyond its control and in any event for consequential damages,
Seller may withdraw this proposal if not accepted within 30 days.
Any cost incurred, as result of non-payment of billing including court costs and purchaser will sustain
attorney's fees.
This scope of work is very specific in nature. Any alterations or additions to this scope will be
performed only with written authorization and at additional cost,
The contract price for this material and installation, complete in accordance with the above
specifications is Two hundred fifty seven thousand eight hundred seventy one dollars,
($257,871-00)
The terms for payment of this contract are progress payments biweekly, balance due upon
completion.
Accepted for purchaser
Title
Date
Accepted for AA Advance Air Services, Inc.
— ,
Title
Date
'/I) - �, - 0.5-
of Tamarac Purchasing & Contracts Division
NON -COLLUSIVE AFFIDAVIT
Stateof F�,MJDA
County of J506w A T, )ss.
says that:
He/she is the
Representative or Agent) of "5W';5Z
Offeror that has submitted the attached Proposal;
being first duly sworn,
(Owner, Partner, Officer,
Z;e , the
He/she is fully informed respecting the preparation and contents of the attached
Proposal and of all pertinent circumstances respecting such Proposal;
Such Proposal is genuine and, is not a collusive or sham Proposal;
Neither the said Offeror nor any of its officers, partners, owners, agents,
representatives, employees or parties in interest, including this affiant, have in any way
colluded, conspired, connived or agreed, directly or indirectly, with any other Offeror,
firm, or person to submit a collusive or sham Proposal in connection with the Work for
which the attached Proposal has been submitted; or to refrain from bidding in
connection with such Work; or have in any manner, directly or indirectly, sought by
agreement or collusion, or communication, or conference with any Offeror, firm, or
person to fix the price or prices in the attached Proposal or of any other Offeror, or to fix
any overhead, profit, or cost. elements of the Proposal price or the Proposal price of any
other Offeror, or to secure through any collusion, conspiracy, connivance, or unlawful
agreement any advantage against (Recipient), or any person interested in the
proposed Work;
The price or prices quoted in the attached Proposal are fair and proper and are not
tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of
the Offeror or any other of its agents, representatives, owners, employees or parties in
interest, including this affiant.
Signed, sealqd and delivered in the presence of:
By
Pflinted Name
Title
C. 11�el
21
ON of Tamarac
and Contracts Division
ACKNOWLEDGMENT
NON -COLLUSIVE AFFIDAVIT
State of Florida
County of R, P-o wA4
On this the _-L_ day of 0 &rv) PCP, - -1 20 05 before me, the undersigned Notary Public of
the State of Florida, personally appeared
(Na
�&�, i2 // A
) of individual(s) who appeared
notary)
and
whose name(s) is/are Subscribed to within the instrument, and he/she/they acknowledge
that he/she/they executed it.
WITNESS my hand
and official seal.
NOT RY PUBLIC, STATE OF FLORIDA
NOTARY PUBLIC
SEAL OF OFFICE:
91a K, TOMIInson
MISSIOn # f)D31':10400
I May 17,2ooa
04W10]
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
EX/Personally known to me, or
0 Produced identification:
kuw ztcrAog
(Type of Identification Produced)
El DID take an oath, or El DID NOT take an oath
22
of Tamarac
and Contracts Division
CERTIFICATION
THIS DOCUMENT MUST BE SUBMITTED WITH THE BID
We (1), the undersigned, hereby agree to furnish the item(s)/service(s) described in the
Invitation to Bid. We (1) certify that we (1) have read the entire document, including the
Specifications, Additional Requirements, Supplemental Attachments, Instructions to
Bidders, Terms and Conditions, and any addenda issued. We agree to comply with all
of the requirements of the entire Invitation To Bid.
Indicate which type of organization below:
INDIVIDUAL [] PARTNERSHIP CORPORATION OTHER
If "Other", Explain:
Authorized Signature
UldmCA ---- tAc,\Anle,
Typed/Printed Name
M156"') 92h
Telephon'e-
(q50) ql-� 112
Fax
il address f6-r above signer (if any)
"A Iq Iq D-AwL a f P- IN CDP-
Company Name
lqao gmj, .3,)Md
Address
_L09)ftfio 96-46Y 336�>�
City, State, ZIP
-3 5 - a I �Co a 0
Federal Tax ID Number
Contractor's License Number
23
City of Tamarac
and Contracts Division
PROPOSER'S QUALIFICATION STATEMENT
The undersigned certifies under oath the truth and correctness of all statements and
all answers to questions made hereinafter:
Name of Company AAI�dvarlc-e Atr,Inc,
Address '3a 1-16
City State Zip Pompano Bnv�', FL -
Telephone q5-i
Fax Number q0L] -.3-7�
1 How many years has your organization been in business under its present name?
—0q Years
2. If Vendor is operating under Fictitious Name, submit evidence of compliance with
Florida Fictitious Name Statute: de,
3. Under what former name(s) has your business operated?
146
List former address(es) of that business (if any).
4. Are you Certified? Yes NoE] If Yes, attach copy of Certification
5. Are you Licensed? Yes Q- NoE] If Yes, attach copy of License
6. Has your company ever declared bankruptcy? Yes F] No
If Yes, explain:
7. Are you a Sales Representative 0 Distributor E] Broker E] or Manufacturer El
of the commodities/services bid upon?
8. Have you ever received a contrp9t or a purchase order from the City of Tamarac or
other governmental entity? Yes Lo No 0 If yes, explain (date, service/project, bid title
etc.)
9. Have you ever received a com I int on a contract or bid awarded to you by any
governmental entity? Yes 0 No 7 If yes, explain:
10. Have you ever been debarred or suspended from doing business with any
governmental entity? Yes 0 No [� if yes, explain:
24
City of Tamarac Purchasina and Contracts Division
REFERENCES
Please list government agencies and/or private firms with whom you have done
business during the last five years:
Your Company Name
AOVqNef--- ftA 1W,
Address
6010 N.O. 31And �BCFT
City State Zip
paho ik!d
-OC F!,
3 3
Phone/Fax
6j 5�
5-4 5`73 - 6 q -74
Agency/Firm Name:
Uaa-,q
Avi O-F
Address
7 4 W, 3 f *T,
City State Zip
33/01a\
Phone/Fax
Y16 -
65- 1�3 3
j
Contact Name
Ae�-Ipp-
____
I
Agency/Firm Name: -C i'j[y oF TAM"L'
Address /V03
City State Zip T�VlAme- 3'3 -;0
Phone/Fax (�S Dq,5,o
Contact Name 4-L4Ci<9.&
Agency/Firm Name: t�ENNri�, epzopelrmli�6 Tt",
Address IQ2—&,Uj I b 7 AvchAo-
City State Zip F 1. 37) i7:R-
Phone/Fax 5' R) 6
30
Contact Name LEr-- SwEROLoa)
Agency/Firm Name: L E V 6-h Le&
Address q-1c) �OiTli 61XML--.,CS Aulz-NU61
City State Zip Mm -3 -3 q q 5
�AEt4p"U FI,
Phone/Fax 561- aq36 JI 4.5
Contact Name Remo-,� VA14 or--Pc�-r
Agency/Firm Name: J 3-PJ —�TOL Wr--sT D�50"tjw
Address 5'�I�E�5r
City State Zip ' F
Ohvie I
Phone/Fax q5q - Aji� - &�6o F-xljq� q 5'q J-16 - 5,-)
Contact Name RAkO.Y S UTF6N
25
City of Tamarac
and Contracts Division
VENDOR DRUG -FREE WORKPLACE
Preference may be given to vendors submitting a certification with their bid/proposal
certifying they have a drug -free workplace in accordance with Section 287.087, Florida
Statutes. This requirement affects all public entities of the State and becomes effective
January 1, 1991. The special condition is as follows:
IDENTICAL TIE BIDS - Preference may be given to businesses with drug -free workplace
programs. Whenever two or more bids that are equal with respect to price, quality, and,
service are received by the State or by any political subdivision for the procurement of
commodities or contractual services, a bid received from a business that certifies that it
has implemented a drug -free workplace program shall be given preference in the award
process. Established procedures for processing tie bids will be followed if none of the tied
vendors have a drug -free workplace program. In order to have a drug -free workplace
program, a business shall:
1 . Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the
workplace and specifying the actions that will be taken against employees for
violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's
policy of maintaining a drug -free workplace, any available drug counseling,
rehabilitation, and employee assistance programs, and the penalties that may be
imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services
that are under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a
condition of working on the commodities or contractual services that are under bid,
the employee will abide by the terms of the statement and will notify the employer of
any conviction of, or plea of guilty or nolo contendere to, any violation of chapter
893 or of any controlled substance law of the United States or any state, for a
violation occurring in the workplace no later that five (5) days after each conviction.
5. Impose a section on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's
corpmunity, by any employee who is so convicted.
a
M lei ood faith effort to continue to maintain a drug -free workplace through
i e n tion of this section. As the person authorized to sign the statement, I
fy t
tt
c�e t his form complies fully with the above requirements.
Sig
161nAW_11b_VA_C &R.TMe,
Company Name
26
of Tamarac Purchasing and Contracts Division
LIST OF SUBCONTRACTORS
The Bidder shall list below the names and business address of each subcontractor who
will perform Work under this Bid in excess of one-half of one percent of the Contractor's
Total Bid Price, and shall also list the portion of the Work that will be done by such
subcontractor. After the opening of bids, no changes or substitutions will be allowed except
as otherwise provided by law. The listing of more than one subcontractor for each item of
Work to be performed with the words "and/or' will not be permitted. Failure to comply with
this requirement will render the Bid as non -responsive and may cause its rejection.
Work to Be Performed % Total Contractor
Contract License No.
-110 000 /1 Ac
WE 676 0
Subcontractor
Name/Address
&AW�
TOJ�AM (PONTAAtrO)a if
33 3'
H
�'�q
n'ri.0 &!J ackh EL_
��L's ve,
POMPtMO IYO464 -/, 3300
27
City o/ Tamarac Purchasiog and Cootracts Division
v
0
CERTIFIED RESOLUTION
(Name), the duly elected Secretary of
tj - 14, E7_4(�Pqrporate Title), a corporation organized and existing under the
laws of the State of -T�— t�i df� —, do hereby certify that the following
Resolution was unanimously adopted and passed by a quorum of the Board of Directors of
the said corporation at a meeting held in accordance with law and the by-laws of the said
corporation.
"IT IS HEREBY RESOLVED THAT 0 0-6 (Name)",
the duly lected 5�-c - / �1-e-ls— ___ (Title of Officer) of
14. /4, 43 %j e ,i ce, A-( � : 24�,j <:L , _(Corporate Title) be and is hereby authorized to
execute and submit a Bid and/or Bid Bond, if such bond is required, to the City of Tamarac
and such other instruments in writing as may be necessary on behalf of the said
corporation; and that the Bid, Bid Bond, and other such instruments signed by him/her shall
be binding upon the said corporation as its own acts and deeds. The secretary shall certify
the names and signatures of those authorized to act by the foregoing resolution.
The City of Tamarac shall be fully protected in relying upon such certification of the secretary
and shall be indemnified and saved harmless from any and all claims, demands, expenses,
loss or damage resulting from or growing out of honoring, the signature of any person so
certified or for refusing to honor any signature not so certified.
I further certify that the above resolution is in force and effect and has not been revised,
revoked or rescinded.
I further certify that the following are the name, titles and official sig
persons authorized to act by the foregoing resolution. N
NAME
lets acliq
, C) J
TITLE
Given under my hand and the Seal of the said corporation thiA�y Of
(SEAL) By:_
NOTE:
of those
-fc,
Secretary
S-�
Corporate Title
The above is a suggested form of the type of Corporate Resolution desired. Such form
need not be followed explicitly, but the Certified Resolution submitted must clearly show to
the satisfaction of the City of Tamarac that the person signing the Bid and Bid Bond for the
corporation has been properly empowered by the corpration to do so in its behalf,
.. .........
2,3
LIC.ECO001720
GULFSTREAM CONTRACTORS
OF
SOUTH FLORIDAs CORP.
666 N.E. 40'h COURT
FORT LAUDERDALE, FL
33334
October 7, 2005
Dear Sir/Madam,
We are a state licensed electrical contractor specializing in commercial and industrial re-
model project.
Our project focus is mechanical and industrial work.
We are very experienced in;
I - HVAC
2. Dust collection
I Spray booths
4. Hazardous location
5. Powder coat lines
6. Woodworking and Metal working equipment
7. Manufacturing lines; aluminum extrusion, plastic extrusion, plastic injection, etc.
8. CNC and CAM type equipment
9. Engine Repair and Overhaul
10. FAA Repair and Overhaul
Please see the below partial list of projects that we have performed, Please let me know
if visual observation of any of the below projects is requested.
Sincerely,
Robert J. Kozich, Jr.
President
Gulfstream Contractors of South Florida, Corp.
• AA Advance Air, Co. - Pompano Beach, FL - mechanical contractor - subcontract
electrical work for air-conditioning and ventilation projects. $780,000.00
• Advance Finishing Technology — Fort Lauderdale, FL - wiring of new automated
wood finishing line. $100,000.00
(954) 563-8223 / FAX (954) 566-4902
STATE LICENSED ELECTRICAL CONTRACTORS
rkozich@gulfstreameontractors.com
10/7/2005
2
L3 Aero Precision and Overhaul - Deerfield Beach, FL - complete interior remodel-
ing of 60,000sq.ft. warehouse and new offices. $200,000.00
u Allsteel & Gypsum — Fort Lauderdale, FL — relocation of steel slitting and cold
roll forming factory. $145,000.00
u American Cigarette — new factory. $64,000.00
u Angelica Healthcare Laundry Facility - Miami, FL - wire tunnel
washer/extractor/dryers. $35,000.00
u Angelica Healthcare Laundry Facility - Miami, FL - installed large overhead con-
veyor system. $120,000.00
Li Angelica Healthcare Laundry Facility - Miami, FL - 1993 - wired new warehouse
and office building. $38,000.00
Li Atlantic Molding - Pompano Beach, FL - wired various machinery at plastic in-
jection molding factory. $50,000.00
u Atlantis Business Center - Fort Lauderdale, FL - electrical installation for new
warehouse. $128,000.00
o Automated Plastics Group — Miami, FL — electrical installation of new automated
plastic extrusion factory. $84,000.00
u Badia Spices — Miami, FL — electrical installation for spice processing &.packag-
ing lines. $340,000.
u Bennett Auto - Fort Lauderdale, FL - interior remodeling of warehouse.
$45,000.00
Li Binnings Pan American Windows — Miami, FL — relocation of aluminum extru-
sion and window factory. $980,000.00
o Blackfin Boats - Port Everglades, FL - performed electrical code violation repairs.
$12,000.00
u Boat U.S. - Naples, FL - complete interior remodeling of retail store. $60,000.00
o Boat U.S. - Fort Lauderdale, FL - interior remodeling of retail store. $350,000.00
Li Brightwood - Pompano Beach, FL - wired computerized automated sneaker fac-
tory. $59,000.00
o Broward County Records Dept. - Fort Lauderdale, FL - converted warehouse into
air-conditioned storage facility with fire sprinklers. $120,000.00
Li Chevron U.S.A. - Broward/Dade Counties — Hallmark 21 Project. $680,000.00
Li Chevron U.S.A. - Palm Beach to Melbourne, F1 — Hallmark 21 & Exxon to Chev-
ron Rebranding Projects. $620,000.00
u Chevron U.S.A. - State of Florida & Georgia - High Rise Highway Sign Project
$86,000.00
Li Christmas Place - Fort Lauderdale, FL - fire code violations - major re -wiring of
retail store. $39,000.00
u Ciba Geigy - Miami, FL - 1987 - 1996 - designed and sold electrical work includ-
ing wiring dust collectors, hazardous location wiring, fabricated and wired control
panels for ovens, etc. $350,000.00
a City of Tamarac - City Hall - Air -Conditioning Project - electrical wiring.
$20,000.00
a Coral Ridge Country Club - Fort Lauderdale, FL - structural repairs, electrical,
stucco & painting. $5 1,000.00
u Costco Wholesale — Lantana, FL — electrical work for renovation & expansion of
Store, $400,000.00
ci Costeo Wholesale — Lake Park, FL — electrical work for renovation of store.
$1.8m
GULFSTREAM PROJECT
10/7/2005
• Costco Wholesale — Miami Lakes, FL — electrical work for renovation of store.
$345,000.00
• Costco Wholesale — Kendall, FL — electrical work for renovation of store.
$86,000.00
• Crescent Norcross - Delray Beach, FL - wired new patio furniture re -finishing
factory and interior remodeling. $40,000.00
• Dee Car - Delray Beach, FL - electrical installation and remodeling for sandblast-
ing, powder coating, painting and retail showroom. $98,000.00
• Drusco Cloth Cutting Factory - Opa Locka, FL - designed and sold electrical pro-
ject for new factory. $95,000.00
• Environmental Control Inc. - Fort Lauderdale, FL - mechanical contractor - sub-
contract electrical work for dust collectors, generators, spray booths, ovens, etc.
$3,400,000.00
• Federal Apartments - Fort Lauderdale, FL - 186 HUD rehabilitation project -
complete new electrical installation. $400,000.00
• Fort Lauderdale Community Development Corporation - Fort Lauderdale, FL - 66
HUD rehabilitation project - complete new electrical installation. $149,000.00
• Greencove Maritime - Port Everglades, FL - designed and sold electrical installa-
tion and installation of customer office trailers. $65,000.00
• Hollywood Wood Working - Hollywood, FL - electrical repairs, service changes,
new air compressors, exterior remodeling, etc. $470,000.00
• Honda of Fort Lauderdale - interior remodeling of Showroom/warehouse.
$52,000.00
Li K-Mart - Sarasota, FL - electrical interior remodeling project. $39,000.00
Li Landis & Gyr - Miami, FL - interior remodeling & industrial electrical projects.
$150,000.00
u Lobels - Miami & Fort Lauderdale, FL - electrical for new warehouse.
$26,000.00
Li Mapei — Fort Lauderdale, FL — electrical wiring for grout factory. $340,000.00
ci Metalor - Miami, FL - installed new service and wired new gold smelting facility.
$40,000.00
• Miami Centerline — Miami, FL — electrical wiring for new FAA repair station.
$42,000.00
• Modem Manufacturing - Miami, FL - designed and sold several electrical service
upgrades, wiring of C.N.C. machines, etc. continuous service work. $420,000.00
• Moorings Ltd. - Tortola, British Virgin Islands - designed and sold installation of
stand-by generator set. $38,000.00
• Moorings Ltd, - Tortola, British Virgin Islands - designed and sold complete new
electrical distribution system for offices/hotel/marina/restaurant/maintenance fa-
cility. $825,000.00
• Moorings Ltd, - Secret Harbor, Grenada - designed and sold complete new elec-
trical distribution system, stand-by generator set and R. 0. water plant for ho-
tel/marina/restaurant/maintenance facility. $58,000.00
• Moorings Ltd. - Marigot Bay, Saint Lucia - designed complete new electrical dis-
tribution system and stand-by generator set for ho-
tel/marina/restaurant/maintenance facility. $8,000.00
• National Store Fixtures - Pompano Beach, FL - installed new service and wired
new C.N.C. machine and new spray booths. $46,000.00
• New High Glass - Miami, FL - exterior and interior remodeling. $52,000.00
GULFSTREAM PROJECT
10/7/2005 4
o Northwings; Accessory — Miami, FL — relocation of FAA repair station.
$785,000.00
c3 Penn Dutch Meats - Hollywood, FL - various electrical project. $28,000.00
o Penn Dutch Meats — Margate, FL — new meat processing plant and retail store.
$1.5M.
u Pompeii Furniture - Miami, FL - complete electrical installation in new furniture
factory. $85,000.00
u Pusser's - Tortola, British Virgin Islands - designed and sold new electrical dis-
tribution system for office/store/restaurant building. $18,000.00
Li Quality Extruded Plastics - Pompano Beach, FL - complete electrical wiring of
new extruded plastics factory. $22,000.00
o Quality Extruded Plastics - Pompano Beach, FL - installed electrical ser-vice.
$13,000.00
u Reach -Out -For -Life - Davie, FL - storefront shell interior build -out for offices.
$65,000.00
Li Seminole Indian Cattlemen's Club - Big Cypress, FL - electrical installation for
new building. $30,000.00
u South Bank Apartments - Fort Lauderdale, FL - installation of exterior lighting,
exit & emergency lighting and re -roofing project. $59,000.00
u Stat Oil - Sweden & Norway - installed temporary power and lighting for conven-
tion in Fort Lauderdale. $55,000.00
L3 Stocking Island Yacht Club - Georgetown, Great Exhuma, Bahamas - designed
and sold complete new electrical distribution system, stand-by generator sets, air-
conditioning systems and remodeling of main house and guest cottages.
$80,000.00
o Sun Auto Tops - Fort Lauderdale, FL - wired relocated auto sun roof facility.
$37,000.00
u Ter -rill Motors - Fort Lauderdale, FL - structural work for overhead cranes, com-
plete electrical renovation and wire large motor machine shop. $48,000.00
u Treasure Isle Hotel - Tortola, British Virgin Islands - designed and sold new elec-
trical and water distribution system for 1500 linear feet of docks. $128,000.00
u Udelson Equipment Co. - Miami, FL - installed new service and wire new sand-
blasting and painting operations. $45,000.00
GULFSTREAM PROJECT
AA -ADVANCE AIR, INC.
Date: October 3, 2005
Customer: City of Tamarac;
Re: Air Conditioning Operations
Dear: Mr. James Nicortra
AA Advance Air, Inc.
1920 N.W. 32'4 Street
Pompano Beach, FL. 33064
954-971-5801 PHONE
954-971-6476 FAX
CAC 009109
AA Advance Air has assembled a team of specialists dedicated to successful management of the
technical and administrative logistics. Our team will work to provide the most seamless transition possible
to this program and will help ensure the ongoing effectiveness of the services and information you receive
from AA Advance Air, Inc..
Doug Marshall — will manage your account in concert with the service administration group and
will coordinate the implementation of the services provided herein. Doug will be your primary
contact should you have questions about your account, or need special services of technical
assistance. He can be reached at 954-971-5801, or via email at dmarshall@aaadvanceai'r.com.
Doug Cady — will provide ongoing technical assistance and management for service operations.
In addition, Doug will provide project estimating and specification services for system
replacement and/or enhancement, project and services coordination and support. He can be
reached at 954-275-6937 or via email at dou.q@aaadvalceair.com
Christine Giardino — will be the primary service dispatching resource. Christine will provide
dispatching services for unscheduled service calls. She will be your primary contact for reporting
system problems and requesting service support. She can be reached at 954-971-5801 or via
email at chrisfine(Qaaadvanceair.com
• Kelly Mineweaser — will be the primary planned maintenance contact. She will schedule and
provide the planned agreement technicians to comply with the stipulations on your Maintenance
Agreement. She can be reached at kellv@aaadvanceair-com.
• Robert Burrow — is the President of AA Advance Air. Robert has overall responsibility for
managing the personnel and resources required to successfully execute the services we provide,
He can be reached at 954-971-5801 or via email at robert(Saaadvanceai'r.com
• Ronald Zukowski — is the special project manager. Ron will provide supervision on all retrofit air
conditioning replacement projects. He can be reached at 954-275-6924
• Michael McHale — is the HVAC consultant, Michael will provide project estimating on all
replacement projects. He can be reached at 954-971-580
Respectfully,
AA Advance Air Incorporated
AA ADVANCE AIR, INC.
10/7/2005
Attn: City of Tamarac
Re: AA ADVANCE AIR, INC.
Dear Mr, James Nicortra
I would like to take an opportunity to introduce our company to you in the hope that you might consider
giving us an opportunity to earn some of your business.
AA Advance Air, Inc. has been operating in the Dade, Broward and Palm Beach market since 1976. We
provide a full menu of commercial heating, ventilating, air conditioning and building services including
construction, design build, service/maintenance, tenant services and environmental service.
We operate out of a 20,000 sq.ft. building in Pompano Beach that houses our office ' sheet metal
fabrication shop, fiberglass fabrication shop and welding shop. We pride ourselves in bringing
exceptional value to our customers by self -performing the overwhelming majority of our projects, by
providing design assist and value engineering services and by delivering the highest quality job within
budget and on time.
Our core values are shared by everyone in our organization and are very simple.
Always act in our customer's best interest.
Treat our external and internal customer's as we would like to be treated.
And finally, achieve our goals by providing the highest level of customer service in the most
efficient manner possible at the highest level of quality,
We have been working for several customers recently that you may recognize, They include Stiles
Construction, Shaffer Construction, Turner Construction, Itaska Construction and Miller Construction.
Our core competencies include multi family, office retail, office distribution, fast track tenant
improvements and controls/building automation.
We are state certified, fully insured including an umbrella policy of 25 million dollars, and are fully
bondable.
AA ADVANCE AIR, INC.
1920 NW 32nd STREET, POMPANO BEACH, FL 33064
SBroward954566-4801 IN BrowardgU 971-58011 Dade 3O5944-88351WPI3 561736-0120 1 Fax 954.973-6476
Introduction Letter
If you have a need for an HVAC subcontractor that can bring a large amount of value to a relationship
then we should meet and talk further.
I look forward to hearing from you.
Sincerely,
Michael W. McHale
AA Advance Air, Inc.
Page 2 of 2
AA •ADVANCE AIR, INC.
REFERENCES:
Mike Horsley
RLX Video
(4 Video Stores)
720 SW 12 Ave.
Pompano Beach, FL 33060
(954) 946-7575
Eveline Minor
Fairway Point Condominium
(Condominium Buildings & Recreation)
20320 Fairway Oaks Drive
Boca Raton, FL 33434
(561) 479-4950
John Rolland
Roland Construction
(Residential Home Contractor)
5788 Wind Drift Lane
Boca Raton, FL 33433
(561)392-3141
Claudette Martin
Bacardi Martini
(Marketing Offices)
3094 N Commerce Parkway
Miramar, FL 33025
(954) 441-8533
Randy Sutton
Bristol West Insurance
(Insurance Administration Bldg.)
5701 W. Sterling Road
Davie, FL 33314
(954) 316-5200 Ext. 1199
Lee Swerdlow
AA Advance Air, Inc.
1920 N.W. 32"d Street
Pompano Beach, FL. 33064
954-971-5801 PHONE
954-971-1045 FAX
CAC 009109
Lennar Properties, Inc.
(Four Bldg. Office Rental Complex)
700 NW 107 Avenue
Miami, FL 33172
(305) 229-0800
Fr, Tom Wisniewski
Mary Help Of Christians
(Catholic Church Complex)
6281 NW 66 Way
Parkland, FL 33067
(954) 340-6462
Wayne Weaver
Circuit City Stores, Inc.
(All S.E. Florida Retail Locations)
9950 Mayland Drive
Richmond, VA 23233-1146
(800) 627-2274
Bob Kozich, Jr.
Gulfstream Developers
(Building & Electrical Contractors)
951 NW 9th Avenue
Ft. Lauderdale, FL 33311
(954) 566-4620
Jeff Sever
First Pres. Church of Pompano
(Presbyterian Church Complex)
2331 NE 26 Ave.
Pompano Beach, FL 33062
(954) 520-8285
Joe Pugliese Alex Vega or Pam Maze
Marriott's Horizon Club 1401 Associates
(Adult Care Facility) (Residental Builders Offices)
1208 S. Military Trail 1401 University Drive
Deerfield Beach, FL 33442 Coral Springs, FL 33071
(954) 481-2304 (954) 753-1730
Lisa Wright Tony Oliveria
Northpoint Surgery Thomas Ruff & Co.
(Laser Surgery Hospital Complex) (Office Furniture Facility)
200 North Point Parkway 3201 Commerce Parkway
West Palm Beach, FI 33407 Miramar, FL 33023
(561) 242-2226 (954) 435-7300
Ken Morris Laura Howe
Allen Development Corniche Condominium
(Office Rental Locations) (Ocean Front Condo Bldg.)
1776 Pine Island Road 1440 S. Ocean Blvd.
Plantation, FL 33322 Pompano Beach, FL 33062
(954) 474-1776 (954) 946-9031
Dean Kachel Oscar Reyes
Quadrangle Health Club Starting Place
(Health & Exercise Club) (Children Outreach Center)
2160 University Drive 2057 Coolidge St.
Coral Springs, FL 33065 Hollywood, FL 33020
(954) 753-8900 (954) 925-2225
Jim Mayfield Gary Faircloth
Salvation Army Levenger
(Homeless Shelter) (Office Supply Store)
1445 W. Broward Blvd. 420 S. Congress Ave.
Ft. Lauderdale, FL 33312 Delray Beach, FL 33445
(954) 524-6991 (561) 276-2436
ALAIKV. (;EK I 11-1k;A I t: Ul- LIAMLI I T IN%'%)UKAN%-,r_ L 03/1S/2OOS
TM
;_�DDUCER (M)994-1994 FAX (S61)997-7087 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
The Beacon Group, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
6001 Broken Sound Pkwy.,N.W. ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Suite SOO INSURERS AFFORDING COVERAGE NAIC III
Boca Raton, FL 33497-2730
INSURERA� FCCI Commercial Ins Co 03499
1920 N.W. 32nd Street INSLIRERB; Zenith Insurance Company 02947
Pompano Beach, FL 33064 INSURER C:
INSURER D:
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDIN,
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRAe r OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
Ow
NSR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
- MY)
POLICY EXPIRATION
DATE IMMIDONY)
LIMITS
GENERAL LIABILITY
CPP00034852
03/19/ZOOS
03/19/2006
EACH OCCURRENCE
$ 11000
=GE MENTED
SE �xfior&�__
S 100,000
COMMERCIAL GENERAL LIABILITY
MEE) EXP (Any one person)
$ -5.1000
CLAIMS MADE F;1 OCCUR
PERSONAL & ADV INJURY
$ 11000,000
A
GENERALAGGREGATE
$ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER:
PRODUCTS - COMP/OP AGG
$ 2'oOO'0OO
7 POLICY [fl jPRC')j F_� LOC
AUTOMOIINLE
LIABILITY
CA0065545
03/19/2005
03/19/2006
COMBINED SINGLE LIMIT
ANY AUTO
(Ea amdent)
1,000,000
x
BODILY INJURY
ALL OWNED AUTOS
SCHEDULED AUTOS
(Per person)
A
X
BODILY INJURY
$
HIRED AUTOS
NON -OWNED AUTOS
(Per accident)
PROPERTY DAMAGE
$
(Per accident)
GARAGE LIABILITY
AUTO ONLY - EA ACCIDENT
S
OTHER THAN EA ACC
$
ANY AUTO
S
1
AUTO ONLY! AGG
EXCESSIUMBRELLA LIABILITY
UMB0002897
03/19/200S
03/19/2006
EACH OCCURRENCE
5 SP0001000
AGGREGATE
$ S10001000
_x] OCCUR FICLAIMS MADE
A
HDEDUCTIBLE
5
x RETENTION $ 10,000
WORKERS COMPENSATION AND
Z049041603
11/13/2004
11/13/200S
X 1 OTH-
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E-L. EACH ACCIDENT
S 1POOOiOOO
EMPLOYERS'LIASILITY
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ANY PROPRIETOR/PARTNERIEXECUTIVE
OFFtCERIMEMBER EXCLUDED?
E.L. DISEASE - EA EMPLOYEE
S 1,000,000
It yes, describe tinder
SPECIAL PROVISIONS below
E.L. DISEASE - POLICY LIMIT
$ 1,00 _02000
OTHER
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EX%USIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
'ertificate holder is named as additional insured with regard to general liability
City of Tamarac
Purchasing Division
7S2S Northwest 88th Avenue
Room 108
Tamarac, FL 333ZI
SHOULD ANY OF THE ABOVE DESCRIOED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL
10 DAYS WRITTEN NOTICE TO T"ECIERTIFICATF HOLDER NAMED TO THE LEFT,
BUT FAILURE TO MAIL SUCH NOTICE $HALL IMPOSE NO OBLIGATION OR LIAIBILITY
OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE ,e. 12&,,
AZZ69OZ
Q)ACORD CORPORATION 1981
ACORD26(2001108) FAx: (9S4)724-2409
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of.Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon-
ACORD 25 (2001108)
City of Tamarac
Parchasing and Contracts Division
AGREEMENT
BETWEEN THE CITY OF TAMARAC
F-11 k, 111
AA ADVANCE AIR, INC.
THIS AGREEMENT is made and entered into this2l day of [)WcnoJ2er
2004 by and between the City of Tamarac, a municipal corporation with principal offices
located at 7525 N.W. 88th Ave., Tamarac, FL 33321 (the "CITY") and AA Advance Air Inc.,
a Florida corporation with principal offices located at 1920 NW 32 nd Street, Pompano
Beach, FIL 33064 (the "Contractor") to provide for the phased installation of HVAC units at
Tamarac City Hall.
Now therefore, in consideration of the mutual covenants hereinafter set forth, the
City and Contractor agree as follows:
1) The Contract Documents
The contract documents consist of this Agreement, RFP Document No. 05-15R,
including all conditions therein, (General Terms and Conditions, Special Conditions and/or
Special Provisions), drawings, Technical Specifications, all addenda, the Contractor's
RFP/proposal included herein, and all modifications issued after execution of this
Agreement. These contract documents form the Agreement, and all are as fully a part of
the Agreement as if attached to this Agreement or repeated therein. In the event that there
is a conflict between the RFP 05-15R as issued by the City, and the Contractor's Proposal,
05-15R as issued by the City shall take precedence over the Contractor's Proposal.
Furthermore, in the event of a conflict between this document and any other contract
documents, this Agreement shall prevail.
2) The Work
2.1. The Contractor shall perform all work for the City required by the contract
documents as set forth below:
2.1.1 Contractor shall furnish all labor, materials, and equipment necessary
for the phased installation of HVAC units at Tamarac City Hall.
2.1.2 Contractor shall supervise the work force to ensure that all workers
conduct themselves and perform their work in a safe and professional
manner. Contractor shall comply with all OSHA safety rules and
regulations in the operation of equipment and in the performance of
the work. Contractor shall at all times have a competent field
supervisor on the job site to enforce these policies and procedures at
the Contractor's expense.
2.1.3 Contractor shall provide the City with seventy-two (72) hours written
notice prior to the beginning of work under this Agreement and priorto
of Tamarac
3)lnsurance
and Contracts Division
any schedule change with the exception of changes caused by
inclement weather.
2.1.4 Contractor shall comply with any and all Federal, State, and local laws
and regulations now in effect, or hereinafter enacted during the term
of this Agreement, which are applicable to the Contractor, its
employees, agents or subcontractors, if any, with respect to the work
and services described herein.
3.1. Contractor shall obtain at Contractor's expense all necessary insurance in
such form and amount as specified in the original bid document or as.
required by the City's Risk and Safety Manager before beginning work under
this Agreement including, but not limited to, Workers' Compensation,
Commercial General Liability, and all other insurance as required by the City,
including Professional Liability when appropriate. Contractor shall maintain
such insurance in full force and effect during the life of this Agreement.
Contractor shall provide to the City's Risk and Safety Manager certificates of
all insurances required under this section prior to beginning any work under
this Agreement. The Contractor will ensure that all subcontractors comply
with the above guidelines and will retain all necessary insurance in force
throughout the term of this agreement.
3.2. Contractor shall indemnify and hold the City harmless for any damages
resulting from failure of the Contractor to take out and maintain such
insurance. Contractor's Liability Insurance policies shall be endorsed to add
the City as an additional insured. Contractor shall be responsible for
payment of all deductibles and self-insurance retentions on Contractor's
Liability Insurance policies.
4) Time of Commencement and Substantial Completion
The work to be performed under this Agreement shall be commenced after City
execution of the Agreement and after submission and acceptance of RFP required
Payment and Performance Bonds. The first two of three HVAC units to be installed in
Phase One shall commence February 17, 2006 and be completed February 20, 2006.
Installation of the third unit for the Commission Chambers shall be completed by end of
business day February 24, 2006. Phase Two installation consisting of two units shall be
completed by February 27, 2006�
5) Contract Sum
The Contract Sum for the above work is Two Hundred Seventy-three Thousand
Five Hundred Seventy-two Dollars and zero cents ($273,572.00) which includes the
RFP proposed five year all inclusive parts and labor warranty.
6) Payments
Payment will be made monthly for work that has been completed, inspected and
properly invoiced. A retainage of ten percent (10%) will be deducted from monthly
N o v - 16 - 2 0 0 5 1 : 4 2 P M
N o , 6 2 3 2 P - 2
Ckv of I "'wrol. zy, Purch,,.-�.7inrj and Contracis Diviz�ic)f I
Payments until 50% of the project is complete. Retainage will be reduced to five percent
(5%) thereafter. Retainage monies will be released upon satisfactory completion and final
inspection of the work, Invoices must bear the project name, project number, bid number
and purchase order number. City has up to thirty (30) days to review, approve and pay all
invoices after receipt. The Contractor shall invoice the City and provide a written request to
the City to commence the one (1) year warranty period. All necessary Releases of Liens
and Affidavits shall be processed before the warranty period begins. All payments shall be
governed by the Florida Prompt Payment Act, F.S., Part VII, Chapter 218.
7) Waiver of Liens
Prior to final payment of the Contract Sum, a final waiver of lien shall be submitted
by all suppliers, subcontractors, and/or Contractors who worked on the project that is the
subject of this Agreement. Payment of the invoice and acceptance of such payment by the
Contractor shall release City from all claims of liability by Contractor in connection with the
agreement.
8) Warranty n�
Contractor warrants the work against defect for a period of five (5) years from the
date of completion of work as proposed in the RFP. In the event that defect occurs during
this time, Contractor shall perform such Step$ as required to remedy the defects.
Contractor shall be responsible for any damages caused by defect to affected area or to
interior structure. The five (5) year warranty period does not begin until substantial
completion of the entire project, and the subsequent release of any Performance or
Payment Bonds, which may be required by the original RFP document.
9) Indemnification
9.1. The Contractor shall indemnify and hold harmless the City, its elected and
appointed officials, employees, and agents from any and all claims, suits,
actions, damages, liability, and expenses (including attorneys' fees) in
connection with loss of life, bodily or personal injury, or property damage,
including loss of use thereof, directly or indirectly caused by, resulting from,
arising out of or occurring in connection with the operations of the Contractor
or its officers, employees, agents, subcontractors, or independent
Contractors, excepting only such loss of life, bodily or personal injury, or
property damage solely attributable to the gross negligence or willful
misconduct of the City or its elected or appointed officials and employees.
The above provisions shall survive the termination of this Agreement and
shall pertain to any occurrence during the term of this Agreement, even
though the claim may be made after the termination hereof.
9.2. Nothing contained herein is intended nor shall be construed to waive City's
rights and immunities under the common law or Florida Statutes 768.28, as
amended from time to time.
of Tamarac
Put -chasing and Contracts Division
10) Non -Discrim I nation & Equal Opportunity Employment
During the performance of the Contract, the Contractor shall not discriminate
against any employee or applicant for employment because of race, religion, color, gender,
national origin, sex, age, marital status, political affiliation, familial status, sexual
orientation, or disability if qualified. The Contractor will take affirmative action to ensure
that employees are treated during employment, without regard to their race, religion, color,
gender or national original, or disability. Such actions must include, but not be limited to,
the following: employment, promotion; demotion or transfer; recruitment or recruitment
advertising, layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The Contractor shall agree to post in
conspicuous places, available to employees and applicants for employment, notices to be
provided by the contracting officer setting forth the provisions of this nondiscrimination
clause. The Contractor further agrees that he/she will ensure that Subcontractors, if any,
will be made aware of and will comply with this nondiscrimination clause.
11) Independent Contractor
This Agreement does not create an employee/employer relationship between the
Parties. It is the intent of the Parties that the Contractor is an independent contractor under
this Agreement and not the City's employee for any purposes, including but not limited to,
the application of the Fair Labor Standards Act minimum wage and overtime payments,
Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment
Tax Act, the provisions of the Internal Revenue Code, the State Worker's Compensation
Act, and the State Unemployment Insurance law. The Contractor shall retain sole and
absolute discretion in the judgment of the manner and means of carrying out Contractor's
activities and responsibilities hereunder provided, further that administrative procedures
applicable to services rendered under this Agreement shall be those of Contractor, which
policies of Contractor shall not conflict with City, State, or United States policies, rules or
regulations relating to the use of Contractor's funds provided for herein. The Contractor
agrees that it is a separate and independent enterprise from the City, that it had full
opportunity to find other business, that it has made its own investment in its business, and
that it will utilize a high level of skill necessary to perform the work. This Agreement shall
not be construed as creating anyjoint employment relationship between the Contractor and
the City and the City will not be liable for any obligation incurred by Contractor, including
but not limited to unpaid minimum wages and/or overtime premiums.
12) Assignment and Subcontracting
Contractor shall not transfer or assign the performance required by this Agreement
without the prior consent of the City. This Agreement, or any portion thereof, shall not be
subcontracted without the prior written consent of the city.
of Tamarac -0 Purchasing and Contracts Division
13) Notice
Whenever either party desires or is required under this Agreement to give notice to
any other party, it must be given by written notice either delivered in person, sent by U.S.
Certified Mail, U.S. Express Mail, air or ground courier services, or by messenger service, as
follows:
CITY
City Manager
City of Tamarac
7525 N.W. 88th Avenue
Tamarac, FL 33321
With a copy to City Attorney at the following address:
Goren, Cherof, Doody & Ezrol, P.A.
3099 East Commercial Blvd., Suite 200
Fort Lauderdale, FL 33308
CONTRACTOR
Robert H. Burrow, President
AA Advance Air Inc.
1920 NW 32 nd Street
Pompano Beach, FL 33064
14) Termination
14.1 Termination for Convenience: This Agreement may be terminated by the
City for convenience, upon seven (7) days of written notice bythe terminating
party to the other party for such termination in which event the Contractor
shall be paid its compensation for services performed to termination date,
including services reasonably related to termination. In the event that the
Contractor abandons this Agreement or causes it to be terminated,
Contractor shall indemnify the city against loss pertaining to this termination.
14.2 Default by Contractor: In addition to all other remedies available to the City,
this Agreement shall be subject to cancellation by the City for cause, should
the Contractor neglect or fail to perform or observe any of the terms,
provisions, conditions, or requirements herein contained, if such neglect or
failure shall continue for a period of thirty (30) days after receipt by
Contractor of written notice of such neglect or failure.
15) Agreement Subject to Funding
This agreement shall remain in full force and effect only as long as the expenditures
provided for in the Agreement have been appropriated by the City Commission of the City
of Tamarac in the annual budget for each fiscal year of this Agreement, and is subject to
termination based on lack of funding.
of Tamarac
Purchasing and Contracts Division
16) Venue
This Agreement shall be governed by the laws of the State of Florida as now and
hereafter in force. The venue for actions arising out of this agreement is fixed in Broward
County, Florida.
17) Signatory Authority
The Contractor shall provide the City with copies of requisite documentation
evidencing that the signatory for Contractor has the authority to enter into this Agreement.
18) Severabillity; Waiver of Provisions
Any provision in this Agreement that is prohibited or unenforceable in any
jurisdiction shall, as to such jurisdiction, be ineffective to the extent of such prohibition or
unenforceability without invalidating the remaining provisions hereof or affecting the validity
or enforceability of such provisions in any other jurisdiction. The non -enforcement of any
provision by either party shall not constitute a waiver of that provision nor shall it affect the
enforceability of that provision or of the remainder of this Agreement.
19) Merger; Amendment
This Agreement constitutes the entire Agreement between the Contractor and the
City, and negotiations and oral understandings between the parties are merged herein,
This Agreement can be supplemented and/or amended only by a written document
executed by both the Contractor and the City.
20) No Construction Against Drafting Party
Each party to this Agreement expressly recognizes that this Agreement results from
the negotiation process in which each party was represented by counsel and contributed to
the drafting of this Agreement. Given this fact, no legal or other presumptions against the
party drafting this Agreement concerning its construction, interpretation or otherwise accrue
to the benefit of any party to the Agreement, and each party expressly waives the right to
assert such a presumption in any proceedings or disputes connected with, arising out of, or
involving this Agreement.
Remainder of Page Intentionally Blank
of Tamarac Purchasing and Contracts Division
IN WITNESS WHEREOF, the parties have made and executed this Agreement on
the respective dates under each signature. CITY OF TAMARAC, signing by and through its
Mayor and City Manager, and CONTRACTOR, signing by and through its President
duly authorized to execute same.
ATTEST:
-Marion- Swens6n, CIVIC
City Clerk
CITY OF TAMARAC
ASchreiber, Mayor
I I I 9,-q 1,
D9te -
Jeffrey 1U Milfer, City Manager
I I LQ c6
Ddte
Q- I 1105- Approved as to f nd legal sufficiency:
Dale * )v
C6 Attorney �/ I
ATTEST:
Signature of Corporate Secretary
Carol S. Burrow
Type/Print Name of Corporate Secy
(CORPORATE SEAL)
Date
AA ADVANCE AIR INC.
Company Name
Signature of President
Robert H. Burrow
Type/Print Name of President
- I I — 15-0c:-&
Date
7
No Text
City of Tamarac Purchasing and Contracts Division
CORPORATE ACKNOWLEDGEMENT
STATE OF 4AOfLt -(4 ek.,
: SS
COUNTY OF&,(-t1--T1kd— :
I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State
aforesaid and in the County aforesaid to take acknowledgments, personally appeared
Robert H. Burrow, President, of AA Advanced Air Inc.,
a Florida Corporation, to me known to be the person(s) described in and who executed the
foregoing instrument and acknowledged before me that he/she executed the same.
WITNESS my hand and official seal this day of 11 001��
LUT le-)U , 2
.tnl_
'L'7
Personally known to me or
Produced Identification
Type of I.D. Produced
F] DID take an oath, or
F-1 DID NOT take an oath.
8
t, aAi�sZRAM J Imo-jo