HomeMy WebLinkAboutCity of Tamarac Resolution R-2005-230Temporary Resolution #10858
November 23, 2005
Revision #1 — December 2, 2005
Page 1
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R- 2005--13 Q
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA AUTHORIZING
THE PURCHASE OF A FIRE APPARATUS VEHICLE
AND EQUIPMENT FROM HALL -MARK FIRE
APPARATUS, INC. BASED ON THE HILLSBOROUGH
COUNTY PURCHASE ORDER BPCW02000033, FOR
EMERGENCY VEHICLES AND ANCILLARY
EQUIPMENT AT A TOTAL COST NOT TO EXCEED
$415,951; AUTHORIZING THE DISPOSAL OF A 1997
EMERGENCY ONE PUMPER VIA TRADE-IN;
PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Tamarac desires to maintain a high level of emergency
services, including fire suppression capability; and
WHEREAS, the purchase of a new fire apparatus vehicle and equipment will
assist the Tamarac Fire Rescue Department in maintaining apparatus reliability,
response times and meeting the desired level of service; and
WHEREAS, the City of Tallahassee issued a competitive sealed bid, for fire
apparatus, which was awarded to Hall -Mark Fire Apparatus, Inc. on November 7, 1995
as Bid No. 2166-95-A01-966 attached hereto as Exhibit 1; and
WHEREAS, other Florida political subdivisions were permitted to utilize pricing
made available on this contract; and
WHEREAS, Hillsborough County, Florida was able to negotiate more favorable
discounts based on the Tallahassee contract, and subsequently established
Hillsborough County Contract #BPCW02000033, attached hereto as Exhibit 2; and
Temporary Resolution #10858
November 23, 2005
Revision #1 — December 2, 2005
Page 2
WHEREAS the Hillsborough County Contract #BPCW2000033 is currently in
force through December, 2006; and
WHEREAS, Hillsborough County has given permission for the City of Tamarac to
utilize their Agreement, attached hereto as Exhibit 3; and
WHEREAS, the City of Tamarac has available for trade-in, one (1) 1997
Emergency One Transport Pumper unit; and
WHEREAS, City Code §6-153 permits the disposal of Surplus Stock through
trade-in; and
WHEREAS, Hall -Mark Fire Apparatus, Inc. the local Emergency One distributor,
has given the City of Tamarac a quotation in the amount of $415,951 based on the
Hillsborough County Contract #BPCW02000033, (Exhibit 4), which includes a trade-in
allowance of $30,000; and
WHEREAS, the fire apparatus vehicle specified (fire engine) and equipment in
the attached quotation are designed to meet the needs of the City; and
WHEREAS, funding for the vehicle has been provided in the FY06 budget; and
WHEREAS, City Code §6-155 allows the Purchasing Officer the authority to
utilize contract prices from other governmental agencies; and
WHEREAS, the Fire Chief and the Purchasing and Contracts Manager
recommend purchasing an Emergency One fire apparatus vehicle through their
distributor, Hall -Mark Fire Apparatus, Inc. in the amount of $415,951; and
WHEREAS, the Fire Chief and the Purchasing and Contracts Manager
furthermore recommend disposing of the 1997 Emergency One Transport Pumper unit
via trade-in for the new fire apparatus vehicle; and
Temporary Resolution #10858
November 23, 2005
Revision #1 — December 2, 2005
Page 3
WHEREAS, the City Commission of the City of Tamarac deems it to be in the
best interest of the citizens and residents of the City of Tamarac to purchase a fire
apparatus vehicle and equipment from Hall -Mark Fire Apparatus, Inc. and to dispose
of the 1997 Emergency One Transport Pumper unit via trade-in for a new fire
apparatus vehicle to serve the needs of our residents.
NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
Section 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed
as being true and correct and are hereby made a specific part of this resolution.
Section 2: The appropriate City Officials are hereby authorized to purchase a fire
apparatus vehicle and equipment from Hall -Mark Fire Apparatus, Inc. utilizing the
Hillsborough Contract #BPCW02000033 in an amount not to exceed $415,951.
Section 3: The appropriate City officials are hereby authorized to dispose of the
1997 Emergency One Transport Pumper unit via trade-in to be applied to the purchase
price of the new fire apparatus vehicle.
Section 4: All resolutions in conflict herewith are hereby repealed to the extent of
such conflict.
Section 5: If any clause, section, other part or application of this Resolution is
held by any court of competent jurisdiction to be unconstitutional or invalid, in part or in
application, it shall not affect the validity of the remaining portion or applications of this
Resolution.
I
Temporary Resolution #10858
November 23, 2005
Revision #1 — December 2, 2005
Page 4
Section 6: This Resolution shall become effective immediately upon its adoption.
PASSED, ADOPTED AND APPROVED this _JL4_day of DCC&rnbe-Y"* 2005.
SCHREIBER MAYOR
ATTEST:
�L,'�-C&JRECORD OF COMMISSION VOTE:
MARION SWENS6N,- CMC MAYOR SCHREIBER
CITY CLERK DIST 1: COMM. PORTNER
DIST 2: V/M TALABISCO
DIST 3: COMM. SULTANOF
DIST 4: COMM. ROBERTS
I HEREBY CERTIFY that
I have approved this
RESOLUTION as to form.
SAMQ1EL S. GOREN
CITY ATTORNEY
I
I
A0% 0 XMW
E-wWAW=1
Subsidiary of Federal Signal CorporaCion
November 7 1995
TR1 0858 / EXHIBIT 1
The City of Tallahassee
Request for Proposal
File No.: 2166-95-AOI-966
Emergency ()ne, Inc. and our Northern Florida dealer, Hall -Mark Fire
attached pro osal for , Inc. are pleased to submit tile
p . amulti-year contract for emergency vehicles.
Specifications -on each sPecific 'vehicle are enclosed for your review. Included with these
specificatiom are the requested warranty statements along with replacement parts recommendations.
Prices are firm for ninety (90) days and are quoted F.O.B. Tallahassee, Florida.
A $5,000 bid bond alongwith the proper insurance certificate have been enclosed and a 100%
performance bond will be provided as requested after recei t of order.
P
We continue to look. -forward to workin with the Ci
9 ty of Tallahassee on ybur valued emergency
vehicle business. Please contact us if you have any questions.
0 Sincerely, ,,,7,
Jeffrey H. Ha a se
Vice President, Sales & Marketing
/atk
Emergency One, Inc. , P.n R,, �71rl n—i-
i
TALLARASSEE CONTRACT AGREEMENTS
Page 1, Item 1: Pricing format is described on proposal form page 14. Emergency One
Will provide documentation of dealer net price increases as they apply to
this agreement.
Page 5, F. I Warranty: Tlie -nearest authorized warranty center will be Emergency One in Ocala,
Florida, for Emergency One chassis, aerials and bodies; Tallahassee
Mack will be the Buthorized center for commercial'chassis.
Page 11, Penalty Clause: Emergency One, Inc.
TWs Penalty Clause excludes delays to war, fire, labor disputes, acts of
God, g0vemMental regulations, supplier issues and other causes beyond
E-One's reasonable control. Changes to the original order may void the
Penalty Clause.
Delivery dates sho-vNn on'the proposal form shall be negotiated annually.
4L.9
CITY OF, TALLAHASSEE
FIRE APPARATUS AND
SPECIAL APPLICATION VEHICLES
FILE NO. 2166-95-AO1-9GG
PROPOSAL AND CONTRACT DOCUMENT
CONTENTS
This set of documents includes:
DOCUMENT
MJI�ME OF PAGES
Notice to Proposer/Special Conditions 10
Proposal Form 8
Proposal. Guarantee 2
Contract 2
Contract Bond 3
When completed and executed, these documents, along with the -vehicle and equipment plans
and specifications, collectively with applicable Power of Attorney certifications for bond
agents and Certificates of Insurance for the Contractor, forTn the Contract for this project.
ME
Exhibit A
CITY OF TALLAHASSEE
REQUEST FOR PROPOSAL
FIRE APPARATUS AND SPECIAL
APPLICATION VEHICLES
Fire Apparatus and Special
Application Vehicles
General Services Department
Fleet Management Division
October 16, 1995
File No, 2166-95-AOI-9GG
L NOTICE TO PROPOSER: You are requested to provide a proposal for the above
referenced vehicles and equipment. Your proposal should be directed to the Office of the
Purchasing Administrator, Third Floor, City Hall, 300 South Adams Street,' Tallahassee,
Florida 32301. The proposal should be submitted not later that 4:30 P.M., ET on
November 9, 1995.
Under provisions of the following Special Conditions, General and Techrical
Specifications, and Contract Documents, it is the intention of the City of Tallahassee to
enter into a contract with a single provider for purchases of various fire apparatus and
certain special application vehicles. A price structure is to be established for vehicles,
options, accessories and parts which the City of Tallahassee may purchase during the five
(5) year period folio -thing contract award. The resulting contract shall guarantee the
construction and delivery to the City of Tallahassee additional fire apparatus and
specialized veh ' icles as may be required during the time period beginr�ng date of award
and ending five (5) years thereafter.
IL SPECIAL CONDITIONS:
A. QUOTATIONS/PROPOSAL:
AJI vehicle and equipment peices are to be F.O.B. City of Tallahassee, Fleet
Division, 400 Dupree Street, Tallahassee, Florida.
1
F-Ile No. 2166-95-A01-9GG
2. The Seller shall state any discounts to apply. (Discounts must be shown for
each classification of items or individual items unless all items have the same
percentage of discounts.)
3. Seller's proposal must be firm for acceptance for ninety (90). days after due
date. The City of Tallahassee reserves the right to reject the Seller's proposal
or.any part of the proposal, to waive any informality in the proposal, and to
award purchases in the best interest of the City of Tallahassee.
4. The City, reserves the right to r
eject any offer subject to an open or urdirnited
escalator clause. The City may consider any proposal offered which may be
subject to an escalator clause based on a nationally recognized index wWch
permits both upward and downward escalation -
The City may also consider any proposal that contains existing prices adjusted
for future changes in Seller's costs of acquiring or manufacturing equipment.
A set (stated) percent markup above dealer's net price as made available to
the dealer's distributors may be proposed. Seller may also elect to propose
costs based on a percent discount from list prices for vehicles, equipment,
options, accessories or parts.
The City reserves the eight to verify prices by examination of dealer or
distributor's invoices and to evaluate all purchases with - respect to
reasonableness of price. The City may reject any proposal made by the'Seller
in favor of renegotiation or bidding,
5. Contract award will be made on a total basis only, Award will not be split.
B. DELIVERY:
1. The Seller shall state in their proposal firm delivery dates for the 'various fire
apparatus and special application vehicles. The delivery times shall be a major
factor in the award of this contract.
2. The fire apparatus ' and special application vehicles shall be assembled,
serviced, adjusted, and demonstrated to the satisfaction of the City that they
are in perfect mechanical condition. Seller is responsible for the complete
construction and assembly of all vehicles and equipment components.
3. 'Vehicles and equipment will be accepted only after the above requirements
for delivery have been met. Delivery of vehicles and equipment to the
purchaser does not constitute acceptance for the purpose of payment- Final
acceptance and authorization ofpayment shall be given only after a thorough
inspection indicates that the delivered veh�icles or equipment meet
specifications and the conditions listed in the specifications have been met.
Should the delivered vehicles or equipment differ in any respect from
specifications, payment will be withheld until such time as the Seller
completes necessary corrective action.
File No. 2166-95-AOI-9GG
The Fleet Management Division shall notify the vehicle provider of any
deviation(s) in writing within ten (10) calendar days and the contract
provisions regarding delivery shall prevail. WiNn ten (10) calendar days
following notification of non-compliance by the Fleet Management Division,
the Seller shall provide to the City a detailed proposal for coffective action.
If the proposed corrective action is not acceptable to the receiving agency, the
Pufchasing Division may authorize the recipient to refuse final acceptance of
the vehicle and/or equipment, in which case the vehicle and/or equipment shall
remain the property and the responsibility of the provider and the City shall
not be liable for payment for any portion thereof
4. Seller must include with initial delivery of each model year vehicle the
following manuals:
a. Three (3) each Technical and Service Manuals for Cab . and Chassis,
b. Three (3) each Technical and Service Manuals for Vehicle Body.
C. Three (3) each Parts Manuals for Cab, Chassis and Body.
d. Three (3) each Operators Man uals.
5. Seller must furnish a copy of manufacturer's preventive maintenance schedule
at the time of delivery.
C. ]PROPOSAL SUBMITTAL:
The Seller shall after appropriate deliberation, review of all contract documents
contained herein and understanding of the requirements, submit all the requested
information on the attached Proposal Form.
1. Seller shall submit a proposal one (1) original, so identified and four (4)
copies to the Purchnsing Administrator, Third Floor, City Hall, 100 South
Adams Street, Tallahassee, Florida 32301. The proposal shall be enclosed in
a sealed envelope using the couriesy label provided or clearly marked
PROPOSAL NO. 2166-95-AO1-9GG "FIRE APrARATUS AND
SPECIAL APPLICATION VEIIICLE PROPOSAL't and "NOT TO BE
OPENED UNTIL 4:30 P-Af., NOVEMBER 9, 1995."
2- Proposers are required to provide all requested information. Proposal
submittals should be in a sealed envelope as instructed. Only information
provided inside. this envelope will be considered, unless otherwise instructed
by the City. Failure to follow this instruction or any other instruction
contained in this request for proposal may result in the rejection of your
proposal.
3. Proposal modifications are not allowed. Complete withdrawal or complete
exchange of proposal is acceptable, if done before scheduled roposal
deadline. p
91
File No. 2166-95-AUI-9GG
No representation made by any of the Owner's officers or agents during or prior to
the execution of the Contract, shall be binding an the Owner urdess such
interpretations or representations are expressly stated in the Contract.
Persons with disabilities requiring reasonable accommoda"tions to attend
meetings, please call Glenn Guertin at (904) 891-8280 or FRS TDD at 1-(800)
955-877d at least forty-eight (48) hours in advance (excluding weekends and
- lroliday�).
D. ENGINEERING DATA:
I Seller shall enclose a complete description of vehicle construction. Proposal
should be accompanied by a set of contractors specifications consisting of a
detailed description of the fire apparatus and special application vehicles
proposed- These specifications should include size, type, model and make of
all component parts and equipment.
2. Seller must include nearest factory authorized parts and service facility.
E. REPLACEMENT PARTS/OPTIONALEQUILPMENT:
1. Seller shall include as a part of their proposal a list of recorrunended OEM
replacement parts and optional equipment to include guaranteed delivery time
(standard and emergency), guaranteed pricing or price structure and/or
discount terms to apply,
Seller must be ' able to supply 90% �f parts required to mainta - in tMs
equipment within 24 hours and have access to the remaining 10% of parts
within 72 hours.
Seller will supply upon request original manufacturer part numbers crossover
for parts which are not manufactured by the equipment manufacturer after the
award of contract and prior to the delivery of equipment.
2. Seller shall include as a part of their proposal suggested stocking levels for
replacement parts.
F. WARRANTY:
1. Seller shall have. full responsibility for warranty of all components of the
equipment. A statement shall be attached with the proposal setting out the
conditions of the warranty(s). The manuracturer's standard warranty shall be
furnished- Warranty shall include parts and service for a minimum of two (2)
years. A delay in warranty start date is required on all vehicles purchased by
tile City of Tallahassee. Warranty shall become effective when the vehicle is
put into use by the City rather than at time of delivery. Vehicles and
equipment must meet all ANSI, SAE and other applicable standards.
File No- 2166-95-AOI-9GG
-ne purchaser de5ires to purchase the best equipment at the lowest price
possible with warranty being given full consideration as a part of the purchase
Price- It is the purchaser's desire to have a warranty policy made -with one
company and to be able to execute all warranty through one service
departmenL
Jf4he proposal offered includes more than one warranty or more than one
Service department and parts department then a list must be provided of
different dealers names and locations. Seller must list the nearest licensed and
afithotized factory dealer fnr thp rha,jv
2. Seller shall include as part of the proposal, a quotation on any extended
warranty(s) which may be offered by the Seller or OEM.
3. R is the desire of the Owner to become a factory authorized repair facility for
warranty work- All necessary training and expenses associated with the
authorization shall be included in the purchase price.
Seller shall provide per hourrate to be reimbursed to the Owner for warranty
work performed. In addition, Seller shall provide as a part of the purchase
price on -site assistance for unresolved warranty work.
G. INDEI%INIFICATION:
1. The Contractor shall indemnif� and hold harmless (lie City, and their agents
and employees from and against all claims, for infringement of any Urlited
States Patent, or damages, losses and. expenses including attorney's fees
arising out of or resulting from the performance of the work furnishing of
services, or furnishing of materials, goods, or equipment, as required by the
contract, including but not limited to claims regarding defects in materials,
goods, or equipment, which is caused in whole or in part by any breach of
contract, or omission of the Contractor, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may
be liable.
2. In any and all claims against tile City, or any of their agents or employees by
any employee of the Contractor, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may
be liable, the ind emnifi cation obligation under this para'graph shall not be
limited in any way by any limitation on the amount or typ . e of damages,
compensation or benefits payable by or for the Contractor or any
subcontractor under Workmen's Compensation Acts, Disability Benefit Acts
or other Employee Benefit Act.
5
I'lle No. 2166-95-AOI-9GG
IT
INSURANCE REQUIREMENTS.
All insurance certificates mu-sl read as f011ows: CANCELLATION "Should
any of the above described Policies be cancelled before the expiration date
thereof, the issu-ing company will mail 30 days written notice to the certificate
holder named to the left."
- T
-2- All" insurance coverages shall be placed vith companies who are either
licensed by the State of Flodda or adm�itted as a surplus lines canier by the
state. All companies shall have at least a B+10 rating by A-M. Best or other
recognized rating agency.
3. The successful bidder -will be required to file proof of insurance in the
following amounts prior to commencement of work:
A- Workers' Compensation and
Employer's Liability-
B_ Commercial General Liability
with.fonow'ing coverages:
a) Premise/Operations
b) Independent Contractor
c) Personal Injury
d) Prod ucts/Complet ed Operations
e) Contractual Liab ility
f) Broad Form Property Damage
9) Fire Legal Liability
C- Commercial Automobile Liability for:
a) Owned/]eased autos
b) Non -Owned Autos
c) ]Hired Autos
Workees Compensation
limits as required by the
State of Florida statutes
440 and Employees
Liability lirr�ts of
$5,000,000.
Combined single Lim�its for
both Property Damage and
Injury of at least
$3,000,000..
Combined Single Limits
per accident for Property
Damage and Personal
Injury of at least
-T5,000,000.
6
F-He No� 2166-95-AOI-9GG
D. Additional Requirements:
a) City named as madditional insured" as its interest may appear.
b) 30 days minimum notice orpolicy cancellation.
C) Certificate of insurance(s) filed with' Treasurer -Clerk on or before
commencement of work-
t!
I -PROPOSAL BOND AND PERFORMANCE BOND:
L The Seller shall supply, as part of their Proposal, a Proposal . Bond, Certified
Check or Cashier's Check in the amount of $5,000.00 at the time of Proposal
sub ' rrdttal to guarantee that if the Seller shall be awarded the contract, the
Seller will enter into a contract and give bond for the faithful perforinance of
the contract. The City reserve the fight to hold the Sellers' proposal bonds,
certified checks or cashier's checks until a contract has been entered into
between the City and the Seller.
2. Proposal Bonds, Certified Checks or Cash�ier's Check will be returned to the
proposer after award by the City Commission and a contract has been entered
into, and executed -
I Performance Bond in the amount of 100 percent of award s . hall be required of
the Seller, prior to work beginning, as a guarantee that all provisions of the
contract and attached specifications and these special conditions shall be met.
The Seller shall supply the aforementioned as per the agreement and will well
and truly perform such work as may be.required by said agreement. The
Performance Bond is to be posted with the Office of the City Treasurer -Clerk
within ten (10) business days after contract award.
Failure to post said Bond may result in the immediate revocation of Contract
Award by the City. The Performance Bond shall be kept in full force and effect and
shall be held by the Owner until delivery and acceptance of the completed vehicle
has occurred- Additional performance bonds shall be provided upon receipt of
orders for additional equipment.
J. DEFAULT AND TEMIINATION OF CONTRACT:
Should the Contractor fail to correct any condition which is in violation of the
terms of the contract, within 24 hours after having been notified by the City, then
the City !nay declare this contract in default and terminate same.
Continuous failure to comply with the terms of contract or failure to correct
problems brought to the attention of tile Contractor shall be grounds for the City to
terminate the contract.
TIiis contract may be terminated by either party with just cause with ninety (90)
days written notice.
7
File No- 2166-95-AOI-9GG
The City of* T,,kjj.jhissee1s perrormance and obligation to pay under this
contract is contingent upon -in annuil appropriation by (fie City Commission,
IC EXTENSION OF CONTRACT:
Tfds Contract may be extended by mutual agreement for a period of five (5) years
beyond-.1he initial expiration date as set at the beginning of the contract period,
- Unless either the Contractor or the City notifies the other of its intent to terminate
the contract at the end of the contract period. If extended, the prices for vehicles
and equipment furnished during the exlended period shall not be renegotiated by
the parties, rather the pricing format accepted in the initial contract shall continue.
Notice to terniinate the contract at the end of the initial five (5) years period, shall
be given in writing at least 30 days prior to the initial expiration date of the
contract.
IL QUANTITIES:
The City anticipates purchasing fire apparatus and special application vehicles on as
needed basis during the contract period. There is no obligation on the part of the
City to purchase any set or minimum amount of fire apparatus or special application
vehicles during this contract period,
1%1- PAYMENT:
L PrompLpjy Poricy
It is the Policy of the City of Tallahassee"to fully implement the provisions of
the State of Florida Prompt Payment Act which requires the prompt payment
of proper invoices within forty-five (45) days of the date received by the Chief
Disbursement officer. For more information, please refer to Section 501 of
the City's Administrative Policies & Procedures Manual.
2- 3yk����
In the event a contract is canceled' under any provision herein, the City of
Tallahassee may withhold from the Seller anY monies owed on that or any
contract, an amount sufficient to compensate for damages suffered because of
the violation resulting in cancellation-
N_ INQUTRJIES:
Please direct any inquiries concerning the technical specifications to Jim DeMay,
phone (904) 891-5225 and inquiries concerning non -technical specifications to
Glenn Guertin, phone (904) 891-8280 or Ifirougli FRS TDD at 1-(300) 955-877L
All telephone conversations are to be considered unofficial responses and will not
be binding. Questions, verifying the proposed conditions and specifications
content, if appropriate, will be responded to in writing. The written response will
be the City's official response and will be mailed to the Proposer.
File No. 2166-95-A01-9GG
0. INSPECTION:
It is recommended that the Seller visit tbeFleet Management Division and the Fire
Department to re-ramiliarize themselves with the needs of the end -users, the
intended use of the vehicles and equipment and the maintenance and training needs.
r. SELL-EP, PERFOR?vLA.NCE EVALUATION:
The Seller is subject to have their performance evaluated by the City of Tallahassee,
using a standard form. This form will be on file in the Purchasing Division of
General Services and will become a "Public Record".
Q. EQUAL OPPORTUNITY REQUIREMENTS:
The Seller imust comply w&ith the Equal Opportunity Pledge of the City of
Tallahassee as set forih in the atta-ched Proposal Form. Failure to complete the
Equal Opportunity Pledge included in this Request for Proposal may result in
rejection of your proposal.
IL PUBLIC ENTITY CRIMES:
The Seller must complete the attached Sworn Statement under Section 287.133
(3)(a), Florida Statutes, on Public Entity Crimes (Form PUR 7068). This form is
now required annually on a calendar year basis, from January Ist through
December 3 Ist. If your firm has previously submitted this form, complete R-2 on
page P3 of this document.
Failure to complete and return this form or to indicate previous filing date, with
your submittal, may result in the rejection of your proposal.
S_ PURCHASES BY OT1iER PUBLIC AGENCIES:
With the consent and agreement of the Seller, purchases may be made,under tl�s
Proposal by other governmental agencies or political subdivisions witMn the State
of Florida- Such purchases shall be governed by the same terms and conditions
stated herein and within the Seller's Proposal. This agreement in no way restricts
or interferes with the right of any Florida State or political subdivision or otiier
public entity to bid any or all of these items independently.
T_ SPECEFICATIONS:
1. General Specifications
All vehicles and equipment ffirnished shall be manufacturer's latest model.
Appurtenances and/or accessories not herein mentioned, but necessary to
furnish a complete unit ready for use upon delivery shall be included,
conform to best practice known to the fire fighting or special application
trade in design, quality of workmanship and material, and be subject to these
specifications in hill. These specifications shall be construed as a minimum.
9
File No. 2166-9.5-ADI-9GG
Should the manufacturcr,s current published data or specifications exceed
these, they shall be considered minimum and be furnished. The un�its
proposed shall meet all requirements of NHTSA, FMVSS, State of Florida
and NFPA.
All vehicles furnished under this Contract shall be constructed with due
consideration to intended use and performance characteristics, including but
not limited to load distribution, such that they will operate under all
conditions (weather, environmental, load, etc.) in conformity with the
Owner's specifications and all applicable federal, state, and local laws.
a- Minuracturer's Line Setting Ticket: (If applicable.) To be
delivered with each vehicle.
b. Papenvork: Manufacturers Statement of . Origin NSO), title
application, invoice and all warranty papers shall be delivered -with
each vehicle.
C. Liens -ind S-ecurity Interests: The 'Seller shall assume full
responsibility that all vehicles and equipment delivered to the City are
free and clear of all liens and security interests.
2., Technical. S vecifications
Detailed technical, minimum specifications are the responsibility of the
City's Fleet Management Superintendent. The Fleet Management
Superintendent shall have final detern ination as to the specifications of all
new fire apparatus and special application vehicles purchased. The City
requires that representatives of the Seller and any Sub -contractors attend
a Pre -Construction Conference to finalize technical specifications for each
type model and vehicle to be purchased. The Fleet Management Division
shall confer with the Seller to schedule a date for each Conf�rence. The
Pre -Construction Conferences will be field at the Marturacturing site
to best facilitate attendince of the Seller's Engineering and
1%I-Inufacturing Representatives.
10
File No. 2166-95-AOI-9CG
Exhibit 8
-Pl-
CITY OF TALLAHASSEE
PROPOSAL FORM
TO. Lu Banks, Purchasing Adrr�nistrator DATE:-- 11/6/95
I (WE), the undersigned propose to furi-lish and deliver, in accordance with the requirements of
the Notice To Proposer and the Special Conditions dated October 16, 1995, prepared by the
City of Tallaha5see Department of General Services, Purchasing Division the following, fire
apparatus and special application vehicles.
I (WE), the undersigned, hereby declare that the only persons, or firm or corporation interested
in tUds proposal or the Contract to be entered into, as principals, are named herein, and that this
Proposal is made vAthout collusion with any person, firm or corporation, and that it is in all
respects fair and in good faith; that I (we) have carefully examined and fully understand the
fo rTn of Contract and Bond, approved Special Conditions and Specifications and other
documents attached hereto and am (are) satisfied as to the actual conditions and requirements
of the work, and I (we) hereby propose and agree that if this Proposal is accepted, I (we) will
contract with the City of Tallahassee, Florida., in form of Contract hereto attached, to furnish
all necessary labor, equipment and materials, to construct and deliver the various fire apparatus
and special application vehicles desired by the City, and that I . (We) will fully complete all
necessary work in accordance with the Special Conditions and the Specifications and the
requirements under them of the Fleet Management Superintendent within the time specified
below (H.B.I.) after receipt or purchase order(s) and, upon failing to meet tile delivery time,
will pay as liquidated damages the sum of S75.00 per vehicle for each consecutive calendar day
delivery of an acceptable vehicle is not made.
SPECIAL CONDITIONS:
A.I. All prices F.O.B. Fleet Management Division, 400 Dupree Street, Tallahassee, Florida?
YES X NO
A.2. Discounts _ I / t-f rjm E-One.
A-3. Condition of Proposal FIRM for acceptance for ninety (90) days? YES X NO
Proposal prices must be firm for minimum ninety (90) days.
k4- Seller has Proposed guaranteed Fixed Pricing?
For vehicles?
For vehicle options?
For vehicle accessories?
For cab and chassis Parts?
For body parts?
YES'
NO__X_
YES
NO X
YES
NO__X_
Y'ES
NO X
Y"E S
NO X
41.
I I
M
C
File No. 2166-9S-A 0 1 -9C; (;
-P2-
CITY OF TALLAHASSEE
PROPOSAL FORM
Seller has proposed Pricing subject to increase or decrease and calculated based on a
set percent above Seller's dealer net price?
For vehicles?
For vehicle options?
For vehicle accessories?
For cab and chassis parts?
For body parts?
YES X NO
YES_X_ No
YES X NO—
YES-- NO-
YES— NO_X_
Seller has proposed pricing subject to increase or decrease and calculated as a set
percent off Est price?
For vehicles?
For vehicle options?
Forvehicle accessories?
For cab and chassis Parts?
For body parts?
YES
NO X
YES —
NO X
YES—NO-i—
YES X
N6—
YES X
NO —
Seller has proposed Pricing subje ct to I increase or decrease and is calculated based
on change of a national price index?
For vehicles?
YES_
No X
For equipment options?
YIES_
NO X
For vehicles accessories?
YES_
NO-9
For Cab and Chassis Parts?
YES_
No —X
For body parts?
Y'E S
N —
9-
Name of Index?
—
—X
Index Standing? � !NOT �APPL�JCABL�E��
Guaranteed delivery time: Tanker *S
pumper 9-9-kQJQ�L—d ays
Ladder See -- below days
*See b—eio'w��days
Special Application Vehicle*See below 4.3 ,
Seller will provide all required manuals at time of delivery? YES
--L NO
Seller has thoroughly examined contract documents, special con . ditions and
SPCcifications? YIES--X NO —
Tanker: Commrcial Chassis 120
E-One Chassis 240 days
Pumper: Commercial Chassis 120
Ladder: E-One Chassis 240 days
240 Days
Special application vehicle: to be
days
after
receipt
of chassis
days
after
receipt
of chassis
J
determined based on special vehicle requirement.
III
T—sle No. 2166-95-AOI-9GG
-P3-
CITY OF TALLABASSEE
PROPOSAL FORM
D.1- Seller has included a complete description ofveh�icle construction? YES x NO
(exception taken for customized special application vehicle),
D.2. Ne-arest factory authorized parts and service facility -E-1-iitrgency Qne: Ocal a 1, Fl ori da
Hall -Mark Fire: Ocala Florida
E. 1. Seller has include a list of replacement parts and equipment options, delivery and
pricing? YES x NO
Sefler will deliver parts to City within —2-4_ hours Emergency and 32— hours Standard,
Seller has included terms and conditions of warranty(s)? YES X NO
Ne-arest factory authorized dealer for Commercial Chassis repa-ir
E-One/Hall-Markl-.
Tallahassee Mack
IF-2- Seller will make available extended war-ranty? YES X NO
F-3. Seller will authorize Owner to conduct wmanty repairs? -YES x NO
G. - Seller will indemnif� the City? YES--r NO
Seller has insurance with minimum coverage as outlines? YES X NO
I1 Seller has submitted a $5,000.00 Proposal Guarantee? Y-ES_jL NO_
1.3. Seller wi,11 furnish Performance Bonds as requirea? YES x NO
Q. EQUAL OPPORTUNM REQUIREME NTS:
Have you signed and returned Equal Opportunity Pledge? YES_jL NO,
X PUBLIC ENTITY CRIMES:
L Have you signed and retumed Sworn Statement Under Section 287.133(3)(a)
Florida Statutes, on Public Entity Crimes? YES X NO
2. Form Previously submitted: Bid/R.FP No.
Date:
S, PURCHASES BY OTHER PUBLIC AGENCr-ES:
Seller agrees to e xtend pricing, terms, and conditions to other public agencies
YES. X NO
*Any work or workers who perform warranty work for Emergency One will not be
indemnified. -7-,Vii peR;r
6-/"7p Z , y 41,vj -ro Ctry-or '7—,9//'9'A,9:r6jr-c
13
. ..C: All). -JtQ0-Y�)-AU1-YUU
-P4-
CITY OF TALLAHASSEE
PROPOSAL FoRm
We propose to furnish the fire apparatus and special aPplicat I ion vehicles as indicated in this
Proposal Form., delivered to the City of Tallahassee "Mth transportation charges prepaid, and
for the price quotedbelow. Allvehicles and equipment to be furnished in accordance with City
of TaJlahassee special conditions and specifications contained herein.
The City Commission reserves the right to accept or reject Sellers Proposal in the best interest
of the City.
MM DESCRIP-n0N
1.
2.
3.
4.
5.
-Price Format: (State price Or percent or index as applicable)
a. Vehicles
b. Options
c. Accessories,
d- Cab and Chassis Parls
e . Body Parts
Exiended Warranty Per Month (A-fler 24 Months)
Warranty Training Charges
Reimbursement Rate for Warranty 'Work
Less Discounts
UNTT PRICE
3% Above dealer n6t
3% AboXe dealer net
*101-AbnXia-dealer net
20% Above dealer net
20% Above dealer net
per specific
request.
Qe
42.50 /1-Jr.
ProPos21 to be received no hiter than 4:30 p,m. on the 9th day of November, 1995.
NOTE:
Sales Tax on materials and services. FJO
ABOVE PPJCF- TAX 1E)MUTT - The Seller will not be exempt from the rida
The Owner is exempt from all Federal excise taxes on
materials, appliances, etc., which are incorporated into arid become a part of the finished
improvement.
I ("T), the undersigned hereby cerlify That I (we) have carefully examined the foregoing
Proposal after the same was cOmpleted,and have verified each item placed thereon; and I (we)
agree to indemnify, defend, and save harmless, the City of Tallahassee against any cost damage
or expense which it may incur or be caused by any error in my (our) preparation of same.
Accessories 'are described as loos*e
fire equipment for installation on apparatus.
14
File No. 2166-95-AOI-9GG
CORPORATION:
Emergency One Inc. (Seal)
Principal (Contractor
SY: (Seal)
or Vice -President
ATTEST:
Secret r st. Secretary)
(AJTx Corporate Seal)
INDIVIDUAL OR FIRM TRADING AS:
Principal (Contractor)
(Seal)
Signature:individual or Owner
Witness:
Witness:
-P5-
PARTNERS HIP:
(Seal)
Principal (Contractor)
Signature:
(I)
Co -Partner or General Partner
(2).
Co -Partner or General Partner
WITNESSED BY:
(I)__..
(1)
(2)
(z)_ .
(ICParinership, list names and
addresses of each partner
Mow. If Joint -Venture, use this space for
additional bidder).
15
r11C V10-
5 T-4.
CITY OF TALLAHASSEE
DEPARTMENT OF GENERAL SERVICES
PURCHASING DIVISION
EQUAL OPPORTUNITY PLEDGE
All Contractors and Suppliers must agree to the following:
A- The Contractor/Supplier will not discriminate against any employee or job applicant
because of his or her race, creed, color, sex, marital status or national origin-
B. The Contractor/Supplier will post in a conspicuous place, available to all employees
and job applicants, a copy of this pledge.
C. The Contractor/Supplier will, in all solicitations or advertisement for job applicants
place or cause to be placed, a statement that the Contractor/Supplier is an "Equal
Opportunity Employer."
Compliance with this Equal OpportUnity Pledge is mandatory of all
Com ractors/S uppliers. Failure to sign and return this Pledge may result in your
Contract/order being cancelled, voided or suspended in part or whole.
F.MerqPnrv-nnP- Tnr as a
(Name of Company)
Contrac ' tor/Supplier, for the City of Tallahassee, Florida, pledges itself to support and
abide by this Equal Opportunity Pledge,
. 1fQ1 S.W. Ji-th- Avenue
ADDRESS
Ocala Florida 1AAZ0
CITY STATE ZIP
P/ -7
DATE SI
16
File No- 2166-95-AOI-9GG
-P7-
SWORN STATEMENT UNDER SECTION 237.133(3)(a),
EL—O —RT—D A--S —TA—T U TE S, 0 N r UB U C E N TITY CRIM ES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE rRESENCE OF A NOTARY PU1;LICOR
OT13ER OFFICIAL AUTHOR17-ED TO ADMINISTER OATES.
71115 swom statement is submitted to - The City of T Ilahassee
[Print name of the public entity]
by Jrffrey Pr,pi, :111 c-lllt.—SiJeS A 111111arketinn
[print individuals name and title]
for Emerapncy
[Print name Ofentity submitting svom siatementl
whose business address is 1601 S.W. 37th Avenue, Ocala Florida 34470
and (if applicable) its Federal Employcr Iftntiflafion No. (FErM is 59-1515283
(If the entity has no FEIN, include the Social Security Number of the individual signing this swom
statement:
2. 1 understand that a 'Public entity crime' as dcrined in Paragraph 287.133(l)(g), Florida Statutci means
business with any public entity or with an agency or political subdivision of any other state or of the United States,
including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an
agency or political subdivision of any other state or of the United, States and involving antitrust, fraud, thefL
bribery, Collusion, racketeering, conspiracy, or material niisrepresenlation-
J. I understand that "convicted' or "conviclion"as defined inParagrapb 287.133(l)(b), Florida Statute means
a finding of guilt or a conviction Ora public entity crime, with or without an adjudication of guilt, in any federal or
state trial court of record rclating to charges brought by indictment orinformation after July 1, 1989, as a result of
jury verdict, nonjury trial, or entry Of a p1cl of guilty or nolo contender.
4. 1 understand that an "affiliatc- as defincd in Paragmph'287.133(1)(a), Flnridi Statutes me=:
1. A predecessor Or SUCCC5501' Or 2 person convicted of a public entity crime; or
2. Am entity under [he control of any natural personwho is active in the management of the entity and
who has been convicted Ora public entity crime. The term waffiliale" includes those officers, direclors, executives,
partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The
ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment
or income among persons when no( for fair market value under an arm's length agreement, shall be a prima facie
case that one person controls another person. A person who knowingly enters into ajoint ventarewith a person
who has been convicted'of a public entity crime in Florida during 1he preceding 36 months shall be considered an
affiliatc-
5. 1 understand that a 'person" as defined in Paragraph 287.133(l)(c), Florida Shitutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to enter into a
binding contract and which bids or ipplics to bid on contracts for Elie provision of goods or services let by a public
entity, or which, officni-isc transacts or applies to transact business with a public entity. The term "person" includes
those officers, directors, executives, parincrs, shareholders, CmPloyees, rnembers, and agents who are active in
rianagcment of an cntiry-
17
File No. 2166-95-AOI-9(;(;
9- ";
6. Based on information and belief, the statement which I have marked below is true in relation to the entity
subralming- thissivorn statement. [Please indicate Which statement applies.]
Neither the entity submitting this swom staterricnt, nor any officers, directors, executives,
PartncM sharcholders,, CmPIOyer5- members, Or agents who are �acjive in management of the entity. nor any
affilliate of Lbe entity h�� I been charged Ivith and convicted of a public entity crime subsequent to JWy 1, 19sq.
— The entity submitting this sworn statement, or one Or more of its officcrs, directors, exocutives,
partners, shareholders, =1119yees, members, or agents Who are active in management of the entity, or an affillate
of the mtitY has been charged with and convicted ofa public entity crime subsequent to July 1, 1989.
Ile entity submitting this sivorn stalemen� or one or more of its officers, director em tives,
partneM shareholders, cmployccf�, S, ecu
members, or agents who are active in the gement of the entity, or an
aff-ili2le of the enfity has been chuged with and convicted of a public entity c mana
rime subsequent to July 1, 1989.
Howmer, there has been a subsequent proceeding before a Hearing Officer of the State of Flori4 Division of
Administrative Bearings and the Final Order entered by the Hearing 011-icer determined tht it was not in the
public interest to place the entity submitting this sll,orn statement on the convicted vendor IisL lattach copy of The
final order]
I UN)DERSTAND THAT THE SU13MISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR
THE PUBLIC ENTITY IDENTIFIED IN PARAGRAYH I (ONE) ABOVE IS FOR THAT PUBLIC
ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR
YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO MORM THE
PUBLIC ENTITY rRIOR TO ENTERING 1NTO'A CONTRACT IN EXCESS OF THE THRESH OLD
AMOUNT PROVIDED IN SECTION 287.017 FLORIDA STATU' FOR . CATEGORY TWO OF ANY
CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
Sworn to and subscribed before me this W% day of 19 CL�
Personally known L�-�
OR Produced Identification Notary Public - State of
.404N BEVERLY A. JARVIS
MY commission c.
(Type of idendfication) xpires MY commim I cc zwa
51PNO. Ocbbw 21. 19"
wwy Nwu-�&-O'ft
(Printed �,pcd or �ampc�dmissioncd name of
notary public)
PRorOSAL GUARANTEE
(131d )BOild)
STATE OF FLORIDA
COUNTY OF. MARION
MOW ALL MN By TBESE PRESENTS
0 THAT WE. Emerqency one Inc.
S.W. 20th Street, Ocala, Florida
k1lercirlaoW
11�
%;Allcu -YrincipAlw), . and nsurance Company
.. .. ...........
msurct . .......
(heroinafter called *owne7u) '11 '11 unto the City of Tall"vee.
in the sum otmyt Thousond Dall?1r; and up cents ($5,00.00)
1'wrW Wncy of the United Statcs of Amem, for PAymmt 0which sum wm and truly be
rnsde, we bind ourselvv, our hcir.,% exM10 r;
IrmlY bY :hme prescriw
$4verallYp f RdministrVors and $11cucssoM jointly and
WUREA-S' the Trinc'Pal" ContcmPlates 1rubmitfing or h;u Submitted 3 propogal to
ll"I City ofTflllabas3ee for canTtruttlon
and deliyrry gr varlooz fire appxr.2f03 and
It V 'a 7
VaMREAS I .. M3 condition PTVqedent to the'submi3sion or nid propo3ol that a
r,eT1;r1cd chcck or bid bond In' -�hc amount Ornut le-m tilln five! thousand dollars &nd no W(1
(5'000.00) be Sub"Ted Wl1h T110 PtuPOIAl As It FWntee that tht Propow would, 7 riw;krded
if
the COrktrac%rntcr into a wr'lten Contract VAth the City cf'rxpaha33e� $Ind furnish a contract
surety bond In tht: amount equal to onc hundred per=t (10C�o/
0) Of the cOntract SUM f�r the
perforMance or"'d Co"tract within ten (10) consecutive calendar dayr, after written notice
h4vin slym
8 b8en I of th* award ofthr. C90ti-mct.
NOW THEMFC)RE, the conAic)nz OF11113 obligntion art ri6 that If Vic Proposal of
the "PrinciP-8111 herein be llc"Ptcd 4nd 3aid Wmii)al" 'within ten (10) cons=utivp calcndar
day� ZLfter written notice being giwn of such acceptanec, enter Into a writtcn contract -with
the City of Tall"hassec nnd furni;h a contract turety bond in tho �mount equal to unt,-
hundred perv=1 (100%,) Orthcccm1r4ct �um, 31tistactory to tlip, city orTallahasseei then a
Obligation Sha1l be void; otherwise the sum herein slated $hill bet due and payable to the chy
of Tallahasz-e�e and the "Surely" herein 8STees to PRY Said sum in good 4nd lawful money of
[h* Ur4lcd &Ate-i of Amc:rica� a., liquidate-d &m09cs for fallurc thcreto of &aid "Principal".'
PrOPUN-11 chlarldco. P-1g; I of 2
D
L
r"c
1'N W1�4ES-S WHE REOF, thei2ld— EMERGENCY ONE INC.
as
'Principals hercin hm lhc3c Prc=3 to ba signcd �—nd—seal�t,-d
ud the
2-10"d SAFECO INSURANCE: COMPANY ------------- � 213 ":3urctY" hcrdn hu cauz�d
thM Pr"CntS W bO 019nCd In Its n=e by it, ATTORNEY -IN -FACT
ltz "Orate x'czl,, lbiT -_.jr�d day of November A.D., I S� 95
ATTEST:
Jeff Haase
TITU: Vice President7Sales A
-M—Frerl-5--
ATTEST-,
ELLEN BRE
TME'. ASST. VICE PRESIDENT
Efflerqency One. Inr-
]BY: (SM)
Va r
TITLE: Vice President- Finance
SAFFOn.. TMqTTOA hQE COMPANY
its 10MC71
TULF,.-__�ENIOR VICE PRESIDE14T
COUNTERSIGNED Florldi ResWerit Insu-
Pr*0 Agcrd;
-NO. 417-540-461
q C, Fr
NID �Florida Re d e ri t Agent
TE: P 0wor of Attorney OhPw'ng authck of Atlornc�-Tn-Fact shall be uzrhd.
P�ONW Gunranicc, Pale 2 or 2
ZAJDEL
I
I
3
IFECO'2�'
STATE OF__.ILLINOIS
County of COOK
ACKNOWLEDGtAEPIT BY SURETY
I 5S.
SAFECO INSURAPICt CO$.IPA?4Y OF Ai.4EAICA
GENERAL INSURANCE CO"PANY OF AME41CA
FIRST NATIONAL INSURANCE COMPANY Of AMERICA
HOP,AE OFFICE: SAFECO PLAZA
SEArTLE. WASHINGTON 94145
Oft this 3RD - d3y of NOVEMSFR 9 1995 before me personally
appeared LOUIS T. ZAJDEL , in -own to me to be the Attorney -in -fact of
SAFECO INISURAN E CO-NIPANY OF ANIERICA, GENERAL INSURANCE CO2%iPANY OF ANIERICA, FIRST
NATIONAL INSURANCE CO-NIPANY OF ANIERICA or SAFECO NATIONAL INSURANCE CONIPANY, the corporation
that executed the within instrument, and acknowledoed to me that such corporation executed the s2me.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, at my office in the aforesaid County,
the day and year in this certificate first above written,
["OFFICIAL SEAVI
N ean K� � el� ]e
Jeall K. Belke
Notary Public, Stg(e of Illinois
xpifes
My Commis 1 '7 84 1996
MY Commission ExPlies Sept. 8,1996
Notary c the State of
County (�)
CIEP 5�91
(DR49;5tet C4 Iradernalk at SAFSCO C0fP*FJI;0n-
PRINTEO IN U.S.A.
MI
File No. 2166.95-A01-9GG
f —0 NT RA Q T
TIES CONTRACT, executed this --2th day of November_A.D., 19_U
by and between the City of Tallahassee, a municipal corporation created and existing under
the laws of the State of Florida, h ereinafter called the "Owner", party of the first par� and
EMERGENCY ONE, INC. hereinafter called the "Seller", party of the second part,
WITNESSETH
Tlat for the consideration and under the provisions hereinafter referred to moving
from each to the other of said parties, respectively, it is mutually understood and agreed as
follows:
1. That. the Seller has proposed to furnish certain fire apparatus and special
application vehicles, for a period of five (5) years commencing on the 9th day of
IfQy�� 1995, and has been awarded the contract for furn�ish.ing of the same in
accordance with the detailed Special Conditions and Specifications of the City of Tallahassee
and the Proposal of the Seller dated Rovember 9, 1995
2. The Seller will, at its own cost and expense, fumish the vehicles, equipment,
services and ' rnaterials required to be furnished according to the Special Conditions and
Specifications of the City of Tallahassee, a copy of which is attached hereto as Exhbit 'W'
and by reference made a part hereof
I The Seller agrees to furnish the vehicles, equipment, services and materials at
ID
the ur�t prices as determi ned and set forth in tile Proposal Form, attached hereto as Exi-libit
"B" and by reference made a part here of, which the City agrees to pay to the Seller upon
delivery pursuant to the terms of this Contract, when delivered, tested to the satisfaction of
the City, and accepted by the City.
4. For the sum ofTen Dollars (110.00), which has been included in the prices set
forth above, the Seller will indernrlify, defend and save harmless the City from all suits, cla�ims
or actions brought because ofany injuries or damages sustained by any person or property as
a result ofthe Seller's operations in connection with this Contract.
5. The Contractor agrees to the following conditions:
a. The Seller will not discriminate against any employee or applicant for
employment because of race, creed, color, or national origin. The Seller will insure that
applicants are employed, and that employees are treated during employment, without regard
to their race, creed, color or national. origin. Such action shall include, but not be lirrked to
the following: employment upgrading, demotion, or transfer, recruitment or recruitment
adver-tising, layoff or termination; rates of pay, or other forms of compensation; and selection
for training, including apprenticeship.
b. The Seller agrees to post in a conspicuous place, available to all
employees and applicants not'
ices settins� forth the nmvi-zinnz nFtkic
F I e No. 2166-95-A 0 1-9 G G
c The Seller will, in all solicitations or advertisements for employees place�
by or on the behalfof the Seller, state that the firm isan E�ual Opportunity Employer,
d- In the event the Seller does not abide � by these statements of
nondiscrimination, this contract may be canceled, terrn�inated, or suspended in whole or in
part.
IN V�-�SS WHEREOF, the parties hereto have duly executed this contract in
quadruplicate and under their respective seals, the day and date first above wiritterL
Signed, sealed and delivered in the presence of-
0 R - CITY Of TAL AHASSEE-
11 3y_
.LCCY�AL AHAS
By-� C (Sean
STEVEN C. 13URKETT (Seal)
City Manager
As t� WITNES
0 wrier
R BERT B. INZn
10 city Treasurer-Cl erk
��QNTP-ACTOR:
I r enc
PeT—L��Qn�enc�..
(Typed name o
B
(Sea])
esident, Sales & Marketing
As to Contractor j /I
ATTEST-
��Y'f , ea
Appr e as to'fornmT,:
City Attorn
national Sales Maria er
11111 d
Title __q___
Executed in Quadruplicate*
I %, Distribution: (1) Treasurer-Cler-k-, (2) Purchasing Division,
1Z ; (3) Contractor, (4) Deparlment Head
11
FWW".
File No� 2166-95-AOI-9C;G
CONTRACTBOND
KNOW ALL NIEN BY TW-SE PRESENTS. That we
(hereina.fler called the Principal), and
a corporation dudy authorized under the laws of the State of Florida to act as Surety on bonds
(hereinafter called the Surety) are held and firmly bound unto the City of Tallahassee, a
rnur�cipal-co'rporaii`bn created and existing under the laws of the State of Florida, (hereinaRer
called the Ownex) in the penal sum of
Dollars and cents lawfW money of the United States of
America to be paid to the City of Tallahassee, a municipal corporation as aforesaid, its
successors and assigns, for the payment whereof will and truly be made we do bind ourselves,
our respective heirs, executors, administrators, successor.s and assigns, jointly and severally,
finrdy by these presents.
Signed, sealed and delivered this day of A-D., 19
NOW THEREFORE, the condition of tUs obligation is such that
has entered into certain Contract with
the said City of Tallahassee, a municipal corporation, bearing date for provision of fire
apparatus and special applic,-Ition vehicles upon certain terms and conditions in said
Contract more particularly mentioned- and
0
. WHEREAS, it was one of the conditions of the award of the Owner pursuant to
which said Contract was entered into that thesepresents shall be executed,
NOW THEREFORE, the conditions of this obligation are such, that if the above
bonded Principal shall in all respects, faithfully, and fully perform their terms and conditions of
the said Contract and the obligations of the Contractor thereunder to be performed including
the call for Proposals, Special Conditions, Specifications and the Proposal of the Principal
and therein provided for, and shall pay to said City of Tallahassee as Owner, all costs,
expenses, damages, loss and injuries sustained by said Owner by reason of any failure on the
part of said Principal to fully perform said Contract and shall indemnify and save harmless the
Owner from any and all liability of any nature, kind or character wh=ich may be incurred in the
performance of such Contract or such other liability resulting from negligence or otherwise
on the part of said Principal, including patent infringement on the part of said Principal and
subcontractor or their agents or employees in the execution or performance of said Contract�
except as otherwise provided in said Contract and shall fully reimburse and repay the Owner
for all expenditures of any kind, character and description which may be incurred by the
Owner in making good any and every default which may exist on the part of the Principal in
connection with the performance of said Contract and further shall promptly make payments
to all persons 5upplying tile said Principal or any subcontractors labdr, materials,equipment
and supplies used directly or indirectly by the said Principal or any subcontractor in tile
prosecution of the work provided for in said Contract and further, shall remedy any defects
Contmct Dond, Pagc I of 3
File No. 2166-95-ADI-9GG
-which may exist, appear, Occur or result in or from said work and pay for any damage to
other work resulting therefrom, whi.ch may exist, appear, occur or result in or from said
-work; then this obligation shall become null and void; else to remain in full force and effect.
Any failure or default on the part of the Principal in the payment of any lawful claim
of any person s ' upplying the said Principal or any subcontractor with labor, material or
equipment and s4lies used directly or indirectly, as aforesaid in the prosecution of the work
provided for in said contract� shall give such person a direct light to action against the
Principal and the Surety under this obligation; provided, however, that no suit, action of
proceeding by reason of any such failure or default shall be brought on Ws bond aRer one (1)
year from date on which final payment under this Contract falls due.
It is further covenanted and agreed that any alternatives or additions made under this
contract or in the work to be performed thereunder or the granting of any extension of time
for the performance of the Contract or any other forbearance by or on the part of either the
Owner or the Principal shall not in any way release the Principal and the Surety or either of
them, their respective heirs, executors, administrators, successors, or assigns, florn any
liability hereunder. Notice to the Surety of such alterations, extension or forbearance is
hereby specifically waived. This obligation shall remain'in full force and effect until the full
performance of all covenants, terms and conditions herein stipulated.
Contract Bond, Page 2 of 3
24
130ARD OF COLINTY COMMISSIONERS
Sracuyl._ Fasterling
Pat Frank
Chris Harr
Jim Norman
]an K. plutt
Thomas Scott
Ronda Storm
December 27, 2001
Emergency One, Inc.
1701 SW 37" Avenue
Ocala, FL 34470
47 16M
WEP �,,Ulfnvi,
Florida
Office of the County Administrator
Daniel A. Kleman
TR10858 / EXHIBIT 2
Dcriury County Administriotor
Parricia Bcan
Assistant Coxinty Administrators
Edwin Hurizekin
Jimmie Keel
Anthony Shaernakcr
SUBJECT: NOTICE TO PROCEED, Blanket Purchase Order Number BPCW02000033;
Emergency Vehicles and Ancillary Equipment
You are hereby notified to proceed with the performance of subject purchase order. All work
shall be completed in accordance with the terms and conditions of the enclosed agreement.
The County's Project Manager for this Contract is Robert Hancock. Please coordinate all
activities associated with this project with him. Mr..Hancock may be contacted at (813) 272-
6600.
Sincerely,
J6hn M. Benson Jr., C.P.
Procurement Supervisor — Commodities
Attachments: - Purchase Order
Agreement
Cc: Robert Hancock, Administrative Chief
Post Office Box 1110 -Tampa, Florida 33601
An Affirnintm Actian/Equid Opponwivii-f EmpLoyer
B Occ
AGREEMENT BETWEEN
HILLSBOROUGH COUNTY
AND
EMERGENCY ONE, iNt.
L '�oard of County commis one s f
This Contract is made and entered into by and betwebri the si r
Hillsborough County, Fiorida, (hereinafter called "County"), and
Emergency -One,. Inc.
i toi sw 3711 Avenue
Ocala, FL 344.70
(here inafter.cal led "Contractor".)
F,uRpdSE
]tis:ihep,yr.pg.se�ofihis,Contra6t,to,6�tabli�hA'fiv6(5),IyLa��tbgtia'th,m,ent�f r the purchase,of: fire.
40aratuses bmergen.cy':,��ehi&les and an.c'illaky qquipment'f6f the Hillsbor I ou g h co - u, . j .. j . ty Pi re.
'Resdue.Depaftment.11n 60nsjderatj6hdfth0.t s ,gnd cppiditions:.,crintai,ned hereihi'thd paitie',s
Wril
ag reo.
STATEMENT OF"WORK
L
The -Contractor, shall: furnish at its own �expen�e 6th. is.0 p e. difi.e.d) thep-%ecesswy
pdrsonfl,61, etIuiprnOnt', �services and. otherwise',do -a'"I'l t: ingsrtecessary_z
h" r-or
j4nd.lqr
incidentalAo.the jJerfbft=;'-hdb �bf Wdrk. ih'accdrd8nce,'Withjh,e requirements, set forth in:,,thd
folld.wiri� 00�cO'nents, W . hich! are incorporated: by:referen-ce.herein'..
9
• Atfachment 1,. Statementof Woek
• AttathrreftZ Feb Schedul
• Attachmeat.3:, lfj�'s r?pqg.:R
eqVirements
• Atfachment 4,. Hillsborou n ourfcJlj
gh Cou ty Purdhatirig b.
PEMOD OF PERFORMANCE
............ I ........ . ..... .. ...
-This A e
greernent shall begin.performaric upon the effktive'dateof�Nofice to Proceed and
.r�m-ain� ineff6ct five. (5) years unless terminated soon erofdxtehdeda�t :prpv'"d d this
Agreement.
OP7JONS Td REI�EW
..... .. .... .....
At th e so le: opti on of the Cou nty.,.this..A g reern Ont may be �renewed fo r a ril add itio ha I one. (1) �e a r
period,. at the:s,ame. terms and.conditions.
COMPENSA TION
the County is to pay the Contractor"for the performance of all thinas-n6cppsary for or.incidental:
to the perfdrmance of work as set forth the Statement of work., AtumhMent 1, which is
attached hereto and incorporated by referiafidL4 hefein. The Contractor shall accept this; amount
as full compensation �for all services provided and materials furnished; for�all costs andrexpenses
incurred, and loss- or damages grbwing out of the natu�e.qf the services provided, 6rfr ri�i On"y
f thosd s e ; for all
,unforeseen obstruction, ordifficulties encountered.:in the'provi��166 o. ery1c S:
expenses incurred by or in consequeFrIde o . f the suspension or,disconfinuan6ebf the prdVis.i6n, of
q' :, , - ices. In.no': event will the total'
service, and for well ain.0faithfully.providing, there uired,s.eN.
conipensation.drriount p . ayable I :under the terms of this Agreement be exce6dddu n less otherwise
authorized by the County In a modification to this Agreement.
FUNDING
11' funds becorne unavailable, the COLinty reserves the right to terminate this Agreement upon no
less than 24 hours written notice. The notice shall be delivered by certified mail, return receipt
requested, by telegram or in person. The County shall reimburse the Contrattor for all
au'horized services provided prior to the issuance of this notice.
METHOD OF PA YMENT19ILLING
Invoices and other billing materials must contain at a minimum the Contractor's name, Federal
Employer Identification Number (FIEN), the date of delivery and qUaritty of equipment provided, cost for
the equipment and all other information necessary for a proper pre -audit and post -audit thereof. The
Contractor shall submit to the County, at the time of invoice, a detailed listing of all accessories
provided. Copies of all invoices relating to the accessories provided shall be attached to the
listing. The County reserves the right to verify prices by examination of dealer or distributorJs
invoices and to evaluate all purchases with respect to reasonableness of price.
All paperwork, including invoices., documents, and obtaining unit's title, to be Contractors
responsibility. All necessary paperwork, as above,. must accompany unit at delivery. Title,
applic.ation,.and Supporting documents are to be made out to "County of Hillsborough", P.O.. Box
1110, Tampa, FIL 33601, and must be dated the delivery date of unit to Hillsborough County.
Dealer to be responsible for and pay any penalties for late title application.
The County may deduct a 1/2% discount for prompt payment, should such payment be made
with in 10 calendar days from receipt of a proper invoice.
PUBLIC EAMTY CRIMES STATEMENT
A person or affiliate who has been placed on the convicte� vendor list following a conviction for
a public entity crime may not submit a bid on a contract to provide any goods or services to a
public entity, may not submit a bid on a contract with a pubiic entity for the construction or repair
of a public building or public work, may not submit bids on leases of real property to a public
entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for
CATEGORY TWO for a period of 36 months from the date of being placed on the convicted -
vendor list,
Additionally, pursuant to County policy, a conviction of a public enfity crime may cause the
rejection of a bid, offer, or proposal. The County may make inquiries regarding alleged
convictions of public entity crimes. The unreasonable failure of a bidder, offerer or proposer to
Promptly supply information in connection with an inquiry may be grounds for rejection of a bid,
ofier or proposal.
TERMINATION
Hillsborough County may rescind or terminate this Agreement at will upon at least 90 days prior
written notice to the Contractor.
TERMINA T/QN FOR BREACH
Unless the Contractor's breach is waived, the County may upon 24 hours written notice
terminate this Agreement for the breach. Waiver of a breach of any provision of this Agreement
will not be deemed a waiver of any other breach nor will it be construed to be a modification of
this Agreement,
9
INDEMNITY
i I!e Contractor s�-iall indeinnify, hold harmless, and defend the County, its agents and
employees from and against any and all liabilities, losses, claims, damages, demands, expenses
J
or actions, either at law or in equity, including court costs and attorney'-f fees, that may hereafter
at any time be made or brought by anyone on account of personal injury, property damage, loss
of monies. or other loss, allegedly caused or incurred, in whole or in part, as a result of any
negligent, wrongful, or intentional act or ornission, or based on any act of fraud or defalcation by
the Contractor, its agents, subcontractors, assigns, heirs, and employees during performance
under this Agreement. The extent of this indemnification shall not be limited in any way as to the
amount or types of damages or compensation payable to the County on account of any
insurance limits contained in any insurance policy procured or provided in connection with this
Agreement In any and all claims against the County or any of its agents or employees by any
employee of the Contractor, any subcontractor, heir, assign, anyone directly or indirectly
employed by any of them, or anyone for whose acts any of them may be liable, the
indemnification obligation under this paragraph shall not be limited in any way as to the amount
or type of damages, compensaflon or benefits payable by or for Contractor or any subcontractor
under workers' compensation acts, disability benefit acts or other employee benefit acts.
C,ERTIFICATE OF INSURANCE / REQUIRED DOCUMENTATION
This Agreement is contingent upon the Contractor furnishing the County, when required, a
Certificate of insurance and any other required documentation, within lo days after Notification
of Award.
STATEMENT OFASSURANCE
During the performance of this Agreement, the Contractor herein assures the County that the
said Contractor is in compliance with Title VII of the 1964 Civil Rights Art as amended, and the
Florida Civil Rights Act of 1992 in that the Contractor does not on the grounds of race, color,
national origin, religion, sex,. age, handicap or marital status, discriminate in any form or manner
against said Contractor's employees or applicants for employment. The Contractor understands
and agrees that this Agreement is conditioned upon the veracity of this statement of Assurance.
Furthermore, the Contractor herein assures the County that said Contractor will comply with Title
VI of the Civil Rights Act of 1964 when Federal grant(s) is/are involved. Other applicable Federal
and State laws, executive orders and regulations prohibiting the type of discrimination as
hereinabove delineated are included by this reference thereto. This Statement of Assurance
shall be interpreted to include Vietnam Era Veterans and Disabled Veterans within its protective
range of applicability.
DRUG FREE WORKPLA CE
The Contractor assures the County it vAll administer, in good faith, a policy designed to ensure the
Contractor is free from the illegal use, possession, or distribution of drugs or alcohol. As part of Such
policy, the Contractor will require, as a condition of employment, that each employee notify their
supervisor within five (5) days if they have been convicted under a chminal drug statute for activity
occur6ng at the workplace or outside the workplace, if the offense could be reasonably expected to
affect the Contractors functon. The Contractor will, in turn, immediately notify the County of the
occurrence as well as any and all corrective action taken. A criminal drug statute is any law, federal,
state, or local, which makes unlawful the manufacture, distribution, dispensation, or possession of any
controlled substance or illegal drug.
AGREEMENT ALTERATIONS AND MODIFICATIONS
This Agreement may be modified by mutual agreement of the parties. Such modifications shall
not be binding unless they are in writing and signed by the County and the Contractor.
E�ECQRQS. DOC PlIENTS, AND REPORTS
The Clontractor -shall maintain books, records, documents and other evidence of accounting
procedures and practices which sufficiently and properly reflect all direct and indirect costs of
any nature expanded in the performance of this contract. These records shall be subject at all
reasonable times to inspection, review, copying and/or audit by personnel duly authorized by the
County and federal officials so authorized by law, rule, regulation, or contract. The Contractor
will retain all books, records, documents, and other materials relevant to this contract for five (5)
years after settlement, and make them available for inspection by persons authorized undert'his
provision. The Contractor shall be responsible for any audit exceptions or disallowed costs
- r or any of its subcontractors.
incurred by the ContractO
WAIVER
A failure by either party to exercise its rights under this Agreemen . t shall not preclude that party
from subsequent exercise of such rights and shall not constitute a waiver of any other rights.
under this Agreement Unless stated to be Such in a writing signed by an authorized
representative of the party and attached to the original Agreement.
ATTORNEY F --ES AND COSTS
If any litigation is brought to enforce this Contract or any litigation arises out of any contract
term, clause or provision, each party shall be responsible for its own expenses, costs and
attorney fees.
.20, VERNANCE
This Agreement shall be construed and interpreted in accordance with the laws of the state of
Florida and the venue shall be in Hilisborough County, Florida.
ORDER OF P ?ECEDENCE
The items listed below are incorporated by reference herein. In the event.of an inconsistency in
this Agreement, unless otherwise provided herein, the inconsistency shall be.,resolved by giving
precedence in the following order:
1. Applicable Federal and Florida State Statutes and Regulations-,
2. The Terms and Conditions as contained in this Agreement;
3. Any othei& provision of this.Agreement incorporated by reference otherwise.
SEVERABILITY
If any provision of this Agreement or any provision of any document inc6rpor . ated by reference
shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which
can be given effect withOUt the invalid provision, or part thereof if such remainder conforms to
the terms and requirements of applicable law and the intent. of this Agreement, and to this end
the provisions of this Agreement are declared to be severable.
PROJEC T 1�,IA JVA GEF,
I The Project Mlanager for the Contractor is,
The_Project Manager for the County is:
Hallr-nark Fire Apparatus, Inc,
Hillsborough County Fire Rescue
Jim Hall
Chiel Robert F. Hancock
,,51h
3731 N.W, Z. Avenue
2709 East Hanna Ave.
Ocala, FIL 134475
Tampa, FL 33610
Phrjne� 352-629-6305, 800-524-C-072
Phone: 813-272-6600
FAX: 352-629-2018
FAX: 813-272-6692
I E-mail: FireTrucksp_aol.com
E-mail: HancockRrcDHillsborouahCountvora=
= _ j
ALL INRMNGS CONTAINED HEREIN
This Agreement sets forth in full all the terms and conditions agreed upon by the parties. Any
other agreement, representation, or understandings, verbal or otherwise, regarding the subjec�t
matter of -this Agreement shall be deemed to be null and void and of no force and effect
whatsoever.
/IV WITNESS WHEREOF, the parties have executed this Agreement.
AT TEST: RICHARD AKE COUNTY: HiLLSBOROUGH COUNTY
CLERK OF CIRCUIT COURT FLORIDA
FLORIDA
BY: By.,
DEPUTY CLERK % 4 CHAIRIVAN, BOARD bF COUNTY COMMISSIONERS
CONTRACTOR
�AUTH IZED SIGNATU�RE
PRINTED NAME
1/1(:C-.
TITLE
DATE
File
Approval
Date
Dept.
Contracts
Legal
1�w 01
FL1:;F',!DA
ru U'M E �l T N 0 _188a�_
1;
ACKNOVILEDGEMENT OF RESPONDENT. IF A CORPORATIO
STATEOF _CGUNTYOF
The foregoing instrument was acknowledged bp -fore me thLi$
By
, V
(Date) (Nime of officer or agent, title of officer or agent)
of (-%1VIk f%
h, a corporation,
(Nhine W corporation acknowledging) (State or place of incorporation)
on behalf of the corporation, pursuant to the powers conferred upon said officer or agent by the corporation. He/she
personally appeared before me a', the time of notarization, and is personally known to me or has produced
(Type of Identification) as identification and did certify to have knowledge of the Matters stated
in the foregoing instrument and certified the same to be true in all respects.
Subscribed and sworn to (or affirmed) before me this U-Cil
- (11 (Date) UZANNE AOANA
L'T"P, -... .'. my MMISSION I CO 842355
ILI 4-'a— Commission Numbe
(0 ial Notary SiTatre and Notary Seal) RES. jo, a 2, Moo
Commission Expirati
(Name of Notary typed, printed or stamped)
ACKNOWLEDGEMENT OF RESPONDENT. IF A PARTNERSHIP
STATE OF COUNTYOF
The foregoing instrument was acknowledged before me this
By
(Date) (Name of acknowledging partner or agent)
partner (or agent) on behalf a partnership.
appeared before me at the time of notarization, and is personally known to me or has produced
He!she Personally
(Type of identification) as identification and did certify to have knowledge of the matters stated
in the foregoing instrument and certified the same to be true in all respects.
Subscribed and sworn to (or affirmed) before me this
(Official Notary Signature and Notary Seal)
(Name of Notary typed, printed or stamped)
(Date)
Commission Number
Commission Expiration Date
ACKNOWLEDGEMENT OF RESPONDENT —IF AN INDIVIDUAL
STATE OF COUNTY OF
The, foregoing instrument was acknowledged before me this
By
(Date) . (Name of acknowledging)
who personally appeared before me at the time of riotarization, and is personally known to me or has produced
as identification and did certify to have knowledge of the matters stated
(Type of Identification)
in the foregoing instrument and certified the same to be true in all respects.
Subscribed and sworn to (or affirmed) before me this
(Date)
Commission Number
(Official Notary Signature and Notary Seal)
(Narne of Notary typed, printed or stamped)
Commission Expiration Date
A
Attachment I
Statement of Work
1) The County estimates that the resultirg expenditures resulting from this contract will not
exceed $27,500,000.00 for the performance of all things necessary for or incidental to the
performance Qf'NOrk as set forth in the Statement of Work, and in accordance with the Fee
Schedule, There is no obligation on the part of the County to purchase any set or minimum
amount of fire apparatus or special application vehicles during this contract period.
2) The County reserves the right to deviate from this contract and procure the item(s) from
another source should it be deemed in the best interests of the County-
3) This agreement shall be extended to other State, County, Municipality or Special Fire
Districts, under the same conditions, for the same contract price, and for the same effective
period.
4) PURCHASING COUNCIL: REFERENCE LAWS OF FLORIDA 69-1112 AND 69-1119. This
agreement shall be extended to the Governmental Purchasing Council of Hillsborough
County, under the same conditions, for the same contract price, and for the same effective
period, to all public entities in Hillsborough County. (SEE ATTACHMENT 4)
a) Any Hillsborough County public entity m'6y elect to utilize this agreement at their option.
All Hillsborough County public entities will issue their own purchase orders and
coordinate the delivery locations and quantities with the successful bidder(s).
b) Hillsborough County Govemment will not be eSDonsible for any transactions between the
successful bidder(s) and Hillsborough County gublic entities that may elect to utilize t
agreemen . All terms, prices and conditions of this agreement will apply between the
Contractor, and any other Hillsborough County public entities utilizing this agreement.
NOTE: THE QUANTITIES ESTIMATED IN THIS AGREEMENT ARE FOR
HILLSBOROUGH COUNTY ONLY.
5) The County shall issue a Blanket Purchase Order to cover any su, pplies or services to be
furnished under this agreement. The using department(s) will then issue Release Purchase
Orders against the Blanket Purchase Order on an as needed basis. The Contractor shal
deliver only on a Release Purchase Order. Such orders shall be issued from date of the
award through the expiration of the agreement.
6) All shipments by the Contractor must be F.0.13 Destination, unless otherwise authorized "in
writing by the County.
7) Contractor shall deliver the equipment to the County, ready for service, wi thin the following
schedule:
a) Tanker: 240 days after receipt of order.
b) Pumper: 180 days after receipt of order.
c) Aerial Apparatus (Elevating Platform, Ladder Trucks, etc): 210 days after receipt of order-
d) Ambulance: 180 days after receipt of order.
e) Special Application Vehicle: 240 days after receipt of order.
f) Delivery for equipment utilizing commercial chassis will be quoted on a per order basis.
Attachment 1, ScoPe of Work 7
8) Manuals:
a) Cor',,'r2ctor shall inClUde with the initial delivery of each model year vehicle the tollowing
Three ('3) Compact Discs (C.D) that contain at a minimum'.
i) Technical and Service Manuals for Cab and Chassis,
ii) Technical and Service Manuals for Vehicle Body,
iii) Parts Manuals for Cab, Chassis and Body, and
iv) Operators Manuals.
b) Three (3) sets of printed manuals shall be provided with each vehicle ordered; to a
maximum of Four (4) sets per order of like vehicles.
c) A copy of manufacturer's preventive maintenance schedule shall be provided with each
vehicle.
9) Specifications:
a) All Equipment provided shall meet all requirements of the latest edibono.f NHTSA,
FMVSS, State of Florida, and NFPA.
b) All vehicles and equipment furnished shall be manufacturer's latest model.
c) Appurtenances and/or accessories furnished shall conform to best practice known to the
fire fighting or special application trade-in design, quality of workmanship and material,
and be subject to the specifications provided for at the time the order is placed.
d) All vehicles furnished shall be constructed With due consideration to the equipm. ent's
intended use arid performance characteristics, including but not limited to load
distribution, such that they will operate under all conditions (weather, environmental,
load, etc.) in conformity with the County's specifications and all applicable federal, state,
and local laws.
10) The fire apparatus and special application vehicles'shall be assembled, serviced, adjusted,
and demonstrated to the satisfaction of the County that the equipment is in perfect
mechanical condition. Contractor is responsible for the complete construction and assembly
of all vehicles and equipment components.
11) Pre -Construction and Inspection Visits:
a) The Contractor shall provide all transportation, lodging and -meals for up to three (3)
members of Hillsborough County to travel to the vendors' manufacturing facility (at which
the vehicle is being constructed) for a total of three (3) visits. The transportation, lodging
and meals shall include air transportation (County option), rental car (County option),
lodging and meals (2 nights per trip) for up to three (3) personnel roundtrip from Tampa.
The Contractor shall coordinate with the County trip arrangements at least two (2) weeks
prior to the scheduled visit. The three (3) visits are as follows:
i) A pre -construction meeting to completely review the specifications and drawings
prior to the vehicle assembli/construction commencing,
ii) A mid -production meeting at the 45-55% completion stage to inspect and verify
integral specification compliance for wiring, integral component system
installation, etc. prior to progressing to final completion.
iii) A final inspection1performance test. The vehicle shall be 100% complete and
ready for delivery, The County will perform a final inspection and full performance
test of the vehicle and all integral systems. The Contractor shall provide the
technical information and representative(s) necessary to allow for a complete and
Attachment 1, Scope of Work 8
thorough conformance meetingfinspection. Any and all third party certifications
shall be available for review at this meeting. if the vehicle is found to be not ready
any additional trips shall be at the expense of the vendor with no additional Cost to
Hillsborough County.
b) Any costs associated with the above Pre -Construction and Inspection Visits that will be
charged to the County must be:
Clearly identified on the apparatus stripper (line item detail). Contractor to use
item numbers 2 000 00 — 10 "Inspection Trip" and 20000100 "Pre -build
Conference" to 7indicate these costs on the apparatus stripper.
ii) Invoiced separately.
12)Vehicles and equipment will be accepted only after all requirements for delivery have been
met. Delivery of vehicle(s) and equipment to the County does not constitute acceptance for
the purpose of payment. Final acceptance and authorization of payment shall be given only
after a thorough inspection indicates that the delivered vehicle(.$) or equipment meet
specifications and the conditions. Should the delivered vehicles or equipment differ in any
respect from the specifications, payment will be withheld until such time as the Contractor
completes all necessary corrective action.
13) Statement of Warranty: All warranty repairs covered by these requirements shall include all
parts, materials, labor and other expenses required to complete the repair to the satisfaction
of the County.
a) 1 Year Standard: The apparatus manufacturer shall provide a full one year standard
warranty. Alf components manufactured by the apparatus manufacturer should be covered
against defects in materials or workmanship for a one year period. All components covered
by separate suppliers such as engines (minimum 5 year/100,000 miles), transmissions
(minimum 2 year/unlimited miles), axles (minimum 1 year), tires, and batteries shall maintain
the warranty as provided by the component supplier. A copy of the warranty document shall
be provided with the vehicle.
a f rr ty s
b Lifetime Frame. The apparatus manufacturer shall provide full life ime frame wa an Th
warranty shall cover all apparatus manufacturer designed frame and frame members against
defects in materials or workmanship for the lifetime of the covered apparatus. A copy of the
warranty document shall be provided with the vehicle.
c) 10 Year/100,000 Mile Structural: The apparatus manufacturer shall provide a comprehensive
10 yearil 00,000 mile structural warranty, This warranty shall cover all structural components
of the cab and/or body manufactured by the apparatus manufacturer against defects in
materials or workmanship for 10 years or 100, 000 miles, whichever occurs first. Excluded
from this warranty are all hardware, mechanical items, electrical items, or paint finishes, A
copy of the warranty document shall be provided with the vehicle.
d) Lifetime Polypropylene Tank: The apparatus manufacturer shall provide a full lifetime
polypropylene tank warranty. This warranty shall cover all defects in materials or
workmanship of the polypropylene tank for the lifetime of the covered apparatus, A COPY Of
the warranty document shall be provided with the vehicle.
e) 10 Year Stainless Steel Plumbing Components: The apparatUS manufacturer shall provide a
full 10 year stainless steel plumbing conriponents warranty. This warranty shall cover defects
in materials or workmanship of apparatus manufacturer designed foam/water plumbing
system stainless steel components for 10 years. A copy of the warranty document shall be
provided with the vehicle.
Attachment 1, Scope of Work
f) 10 Year Paint and Life -time Corrosion Perforation: The apparatus manufacturer shall providc-
a full 10 year paint and lifetime corrosion perforation warranty. This warranty shall cover paint
peeling, cracking, blistering, ;and corrosion provided the vehicle is used in a normal and
reasonable manner, Paint shall be covered 100% for 10 years and corrosion perforation shall
be covered 100% for the life of the vehicle. A copy of the warranty document shall be
provided with the vehicle.
g) Owner Protection Plan Custom Chassis Pumper, Aerial, Tanker, and Rescue Two (2) Year
Standard Warranty: The apparatus manufacturer shall provide a full second year extension
an the standard warranty. All components covered in the mantdacturer's statement of
warranty shall be covered for a total of twenty-four months from delivery of the apparatus. All
components covered by separate suppliers such as engines (minimum 5 year/1 00,000
miles), transmissions (minimum 5 year/unlimited miles), axles and brakes (minimum I year),
tires, and batteries shall maintain the warranty as provided by the component supplier as
long as they meet the minimums stated. A copy of the warranty extension document(s) shall
be provided with the vehicle.
14) Warranty Work:
a) The County desires to become a factory authorized repairfacility for warranty work. All
necessary training and expenses associated with this authorization shall be provided to
the County at no charge.
b) The Contractor shall reimburse the County for warranty work performed by the County at
the rate indicated on the Fee Schedule.
c) Contractor shall provide on -site assistance for unresolved warranty work as required.
Attachment 1, Scope of Work 10
Attachment 2
Fee Schedule
The County is to pay the Contractor for the performance of all things necessary for or incidental to
the performance of work as set forth in the Statement of Work, and in accordance with this Fee
Schedule.
The Contractor shall furnish the County fire apparatuses, emergency vehicles and ancillary
equipment in accordance wfth the Scope of Work at the pricing indicated below:
Item I
11131131MM�
. 10-111111-21,11 Description
Unit Price
I
Vehicles
Dealer net
Options
Dealer net
Accessories, including freight charges
(The term accessories as used herein describes the basir,
equipment which in essence becomes a part of the
apparatus. Examples of which WOUld include; radios,
intercom/hearing protection system, deck gun/ground
12% above Dealer Net
monitor, ladders, intake valve, hydrant valve, adapters,
supply hose, booster hose, hard suction hose, etc.
Examples of items which would not fall under this
provision are, Self Contained Breathing Apparatus,
Personal Protective Equipment, etc.).
2.
Percentage of Discounts and/or Incentives to Dealer
15%
credited to County
3.
Reimbursement Rate for Warranty Work
$55.00 per Hour
Attachment 2, Fee Schedule Vage 11
Attachment 3
Insurance Requirements
Contractor will maintain throughout the period of this contract General Liability Insurance with a
combined single limit for bodily injury and property damage of no less than $2,000,000 per
occurrence and with an annual aggregate limit for Products/Completed Operations Liability of no
less then $4,000,000. The policy will be issued by an insurer, on a form and with a deductible all
of which are acceptable to the County. County will be named as an additional insured on the
policy throughout the period of this contract.
Aftne-hmant A In-tsirnnrp Panmramantc P=na 1)
Attachment 4
HiUsborough County Governmental Purchasing Councii
City o.'Tanipa
`Ci5 E. J ackson St.
Tampa, FL 33602
joan McConnell, Purchasing Director
p�,24@ci-tampa.fl.us
K,-ndaj Capaz, Purchasing Mgr. (Alternate)
001sp-ci.tampa.fLus
14ALp il-1--trw. c i, t a m p a. fl. u s
Phone� (813) 274-8353
-- A X -. (5 13) 2 7 4-aZ 55
City of Plant City
P. 0. Dr3wer C
P;ant city, FIL 33564
Phil Waldon, City Manager
Bob Bedell (Alternate)
Phone� (513) 757-9144
FAX: (813) 757-9154
pvnldl @)ix.netcom.com
City of Temple Terrace
Mr. Kim 0. Leinbach
C,ity Manager
11250 N � 56th St.
P, 0, Box 16930
Temple Terrace, FL 33687
�a 13) 9$9-7100
FAX: (813)gag-7185
http:/I,.vww.ternpleterrace.com
1�lerk of Circuit Court
.3-31 E. Kennedy Blvd.-13th Floor
P.0, Box 1110
Tampa, FL 33501
Jackie Burns, General Manager I
JOY CZrUSO, Buyer (Afte"nate)
Phone: (813) 276-8100 Ext.7721
FAX: (813) 271--SS21
Expressway Authority
412 E. Madison, Suite 800
Tampa. FL 33602
Shari Callahan
shariQthcea.org
Patrick McCue, Executive Director
Mary Hall, Asst. Director (Alternate)
Phone: (813) 272-6740
FAX: (813) 273-3730
Hills. Area Regional Transit Authority
4305 E, 21 st Avenue
Tampa, FL 23605
john Clark, Procurement Manager
Phone: (813) 6Z3-5&'Tr5
FAX: (813) 664-1119
SittekeE@,Hartline.org
LakatgHartfine.org
Hillsborough County Aviation Authority
P. 0- Box 22287
Tampa International Airport
Tampa, PL 33622-2287
Douc Hanlon, Purchasing Manager
Zicr�ara Frensley, Buyer (Alternate)
�3 h on e: (B 13) 8 70-8 730
AX: (813) 875-6670
-thanlongtampaairport.corn
Hillr,borough County School Board
F, 0. Box 3408
I ampa, FL 33601-3408
William Borrer. Purchasing Supervisor
Hank Morbach, Principal Buyer (Alternate)
Phone: (813) 272-1327
FAX� (313) 272-*07
Bill. e orrere_sbhc.k 1 2.fl-us
hitp,liwww.ideas-classroorn.org
Hillsborough Community College
P. 0. Box 31127
Tampa. FL 33631-3127
Paul Johnson, Purchasing Manager
pjohnson@hcc.cc.fl.US
Vond2 Melchior
MeIchiorQ_hcc.cc.fI.us
Terry Fryman
Phone: (813) 253-7060
FAY: (812,) '-15Z-7561
Hillsborough County Purchasing Dept.
601 E. Kennedy Blvd.. lath Floor
P. 0. Box I I 10, Tampa, FL 33601 -1110
Lula F. 'Lu' Banks, Director
Lynne Fillmon, Purchasing Manager
Phone: (813) 272-5790
FAX. (813) 272-6290
FOO; (Si3) 272-5938
flilmonlChillsboroughcounty.org
Hillsborough County Sheriff
P - 0. Box 3371
Tampa, FL 33W-1-3371
Carolyn Hendrickson, Exec. Buyer
Phone: (813) 247-8054
FAX: (Si 3) �47-0907
sferlita@hcso.tampa.fl.us
http-://www.hrso.tampa.fl.us
Hillsborough County State Attorney
South Annex Tower Floor
Tampa, FL 33602
Elvin Martinez. Jr., Administrator
Geraldine Battle
battle_gQsaol3th.com
P h on e: (8 13) 274-1998
FAX: (813) 272-7014
Property Appraiser
601 E. Kennedy Blvd,, 15th Floor
Tampa, FL 33602
Mike Cook, Asst. Deputy Prop. Appr-
Brandon Spicola, Storekeeper (Alter.)
Phone: (813) 276-8831
FAX: (813) 272-5519
cusiserv@proppr.co.hillsborough.fl.us
http:]/propappr.co.hillsborough.fl.us
Supervisor of Elections
501 E. Kennedy Blvd,. 15th Floor
Tampa, FL 3:3602
Donna Schomer. Purchasing Agent
Phone; (813) 276-a274
FAX: (813) 272-7043
http://www.votehillsborough.org
City of Tampa Housing Authority
GGS South Rome Ave.
Tampa, FL 3-3607
Denise Surles, Director
Andrew Persaud, Purchasing Agent
Phone: (8 13) 253-0551 Ext. 319 or
Phone: (613) 253-0551 Ext. 315
FAX: (313) 251-4522
Tampa Palms Community Dev. Dist.
18311 Tampa Palms Blvd W
Tampa, FL 33647
John Daugirda
Phone: (813)977-39M
Fax: (813) 977-SS71
eddtampaO-gte-net
Tampa Port Authority
1101 Channelside Drive
Tampa, F L al. M2
David Webb, Fiscal Analyst
Phone: (513) 905-7678
FAX: (813) 905-5109
ISwe(1j(2nQtamoaport.com
Tampa Sports Authority
4201 N. Date Mabry H%vy.
Tampa, FL 33607
Joseph Haugabrook. Purchasing Director
Phone� (8`13) 350-65M ext, 5510
FAX: (813) 673-4308
haugabi0mail.state.fl.us
Tax Collector
601 E. Kennedy Blvd., 14th Floor
Tampa, FL 33602
Dawn Antinorl, Senior Manager
Phone: (813) 307-6222
FAX: (8 13) 307-6$21
antinori@_hctc.co,hillsborbugh.fl.us
The Children's Board of Hills. County
1205 E. 8th Avenue
Tampa, F L 33605
Bill Jones. Sr. Manager
Phone: (813) 229-2884
FAX: (al 3) 225-al 22
bjones@childrensboard,org
Hill sborough County Purchasing Council bids may be available to all chartered municipalities, local public agencies,
boards, and other authorities existing in Hillsborough County.
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Page I of 2
TR10858 / EXHIBIT 3
Catherine Antonakos
From: Keith Glatz
Sent: Wednesday, November 23, 2005 4:40 PM
To: Catherine Antonakos
Subject: FW: Agreement for Fire Apparatus
The following should be included as Exhibit to TR 10858
Keith K. Glatz, CPFO
Purchasing & Contracts Manager
City of Tamarac, Florida
(954) 597-3567 (voice)
(954) 597-3565 (fax)
keithg@tamarac.org
----- Original Message -----
From: Lynne Fillmon [mailto:FillmonL@hillsboroughcounty.org]
Sent: Tuesday, November 22, 2005 4:20 PM
To: Keith Glatz
Subject: Re: Agreement for Fire Apparatus
Keith - we have no objection to you utilizing the E-One contract. It's worked very well for us!! I'm checking w/John
Benson on our office about getting a copy for you.
Lynne E. Fillmon, CPPO, CPPB
Manager, Commodities Procurement
Hillsborough County Purchasing Department
P. 0. Box 1110
Tampa, FIL 33601
813.301.7060
fillmonl@hillsboroucihcounty.org
>>> "Keith Glatz" <keithg@tamarac,org> 11/22/05 3:53 PM >>>
Lynne,
I want to thank you for taking the time to speak with me regarding your Fire Apparatus Agreement, which is in place
through December of 2006, In that regard, the City of Tamarac would like to piggy -back off of your Agreement for the
purchase of fire apparatus from E-One Inc., through their agent, Hallmark Fire Apparatus, Inc, Accordingly, I would like
to request your permission to utill7e the pricing and terms of the aforementioned agreement.
Please advise me if we will be able to piggy -back off of your Agreement
Thanks for your time and consideration.
Keith
Keith K. Glatz, CPPO
Purchasing & Contracts Manager
City of Tamarac, Florida
7525 NW 88th Ave.
Tamarac, FL 33321
(954) 597-3567 (voice)
(954) 597-3565 (fax)
keithg@tamarac.org
11/23/2005
TR10858 / EXHIBIT 4
MUhL8WWAV1AdVr'%;"aVTVjff'4
FME APPARATUS PROPOSAL
DATE: November 16, 2005
This Proposal has been prepared for;
City of Tamarac Fire Administration
7501 N.W. 88'h Avenue
Tamarac, Fl. 33321
We propose to.furnish to you one (1) Emergency One 50' Mid -Mount Boom on a Typhoon chassis, to be
custom built and equipped per the City of Tamarac specifications. The vehicle shall be priced according
to the open contract with Hillsborough County Florida. The purchase pride shall also include all listed
vehicle components and NFPA recommended equipment as required by the fire department,
Delivery will be F.O.B. Tamarac, FL and will be made approximately 180-210 calendar days after receipt
of the order at Hall -Mark Fire Apparatus in Ocala, Florida. Terms of payment shall be cash on delivery
(C.O.D.) unless prepay option is taken,
The current purchase price for the is as follows:
Cost of Apparatus
$ 459,075.00
Discount per Hillsborougli Contract
$ -8,923.00
Cost Including Discount
$ 450,152.00
Trade In
$_ -30,000,00
Cost Including Trade
$ 420,152,00
25% Prepay Discount
j - 4 �2O 1.00
Total Apparatus Cost
$ 415,951.00
This proposal shall expire on November 30, 2005. After this date pricing will be a minimum of 3% higher
due to price increase fr�Kfi E-One.
This proposal is de�/fled acceptable by the undersigned. In witness whereof, The Company and the
Purchaser shall ex ute an agreement to this proposal with signatures from authorized representatives as
Z
of the date set fo; 13,v eacW
Company:
By:__
Typed/Printed:A/laom 0.
Title;
Date: A
www.hall-markfire.com
E-Mail: info@hall-markfire.com
Purchaser:
By: _
Typed/Printed:
Title:
Date:
<Gg>
AUTHORIZED DEALER
HA RK
F I r GAA 0 ki 9 3
November 23, 2005
Mr. Keith Glatz
City of Tamarac, Florida
RE: Proposal Extension
Dear Mr. Glatz:
3431 NW 27th Avenue * Ocala, Florida 34475
Office: 352-629-6305 * Fax: 352-629-2018
Toll Free: 1-800-524-6072
Please allow this letter to serve as written notification that the validity of the proposal submitted for the
purchase of E-,ONE fire apparatus will be extended through December 30, 2005.
Please caIVne if you have any questions.
Best
Wlilliirdl). Alm
V.P. / General Manager
www.ball-markfire.com
E-Mail: info*hall-markfjre.com
Authorized DeAer