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HomeMy WebLinkAboutCity of Tamarac Resolution R-2005-096Temporary Resolution #10703 May 6, 2005 Page 1 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2005- 9 (v A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, APPROVING THE PROJECTS RECOMMENDED FOR INCLUSION IN THE FISCAL YEAR 2005 ANNUAL ACTION PLAN FOR EXPENDITURE OF THE U.S. HOUSING AND URBAN DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS ESTIMATED TO BE $481,741 FOR THE SIXTH PROGRAM YEAR (CASE NO. 8-MI-05); PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the U.S. Department of Housing and Urban Development (HUD) has notified the City of Tamarac of its HUD Fiscal Year 2005 funding allocation in the estimated amount of $481,741 under the Community Development Block Grant (CDBG) program for the City's Sixth Program Year (attached hereto as Exhibit '1'); and WHEREAS, funding received for the CDBG program must be utilized for eligible CDBG activities; and WHEREAS, all CDBG eligible activities must meet one of three national objectives, as defined by Congress, including benefiting low and moderate income people, helping to eliminate slum and blight, or addressing existing conditions that pose a serious or immediate threat to the health and welfare of the community; and WHEREAS, the City of Tamarac adopted the City of Tamarac Five Year Consolidated Plan for FY 2000-2005 via resolution R-2000-203 which established the City's strategic priorities for the CDBG program during this period; and Temporary Resolution #10703 May 6, 2005 Page 2 WHEREAS, each year a new Annual Action Plan is required to detail projects, activities, and programs to be funded by that year's funding allocation in compliance with the adopted Consolidated Plan (attached hereto as Exhibit "2"); and WHEREAS, the Annual Action Plan requires a public hearing process to solicit input in the development and review of the plan; and WHEREAS, the Planning Board of the City of Tamarac was selected to participate in one of the required hearings regarding recommendations for proposed uses of the CDBG funding; and WHEREAS, the first portion of the public participation has been completed; and WHEREAS, upon the passage and adoption of this resolution a thirty (30) day public review period will be advertised in order to gather additional public input; and WHEREAS, the Community Development Director and the Planning Board recommend the approval of the projects recommended for inclusion in the Sixth Program Year Annual Action Plan for Fiscal Year 2005; and WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best interest of the citizens and residents of the City of Tamarac to approve the Fiscal Year 2005 Annual Action Plan for expenditure of the U.S. Housing and Urban Development Community Development Block Grant funds estimated to be $481,741 for the Sixth Program Year. 1 1 I Temporary Resolution #10703 May 6, 2005 Page 3 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution. SECTION 2: That the City Commission hereby approves the projects recommended for inclusion in the Fiscal Year 2005 Annual Action Plan for expenditure of the U.S. Housing and Urban Development Community Development Block Grant funds estimated to be $481,741 for the Sixth Program Year. SECTION 3: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. Temporary Resolution #10703 May 6, 2005 Page 4 SECTION 5: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this � day of MCI , 2005. JOE SCHREIBER MAYOR ATTEST: 3 CRECORD OF COMMISSION VOTE: wn-aL &V/ MARION SWEN ON, CM MAYOR SCHREIBER CITY CLERK DIST 1: COMM. PORTNER DIST 2: V/M TALABISCO DIST 3: COMM. SULTANOVie DIST 4: COMM. ROBERTS I HEREBY CERTIFY that I have approved this RESOLUTION as to form. �.. _ _._! SAaUE11 S. GOREN " INTERIM CITY ATTORNEY 1 1 TEMP RESO #10703 -- EXHIBIT 11 �KMfiNi OF U.S; DETA$tTMENT OF HOUSING AND URBAN DEVELOPMEN WASHINGTON, D.C. 20410 -7000 {',gMM11 (��1'�ry�A jQ/ ry�Vu-qPM N� 05 JAN -6 AM 10. 25 OFFICE OF THE ASSISTANT SECRETARY FOR COMMUNITY PLANNING AND DEVELOPMENT December 21, 2004 The Honorable Joe Schreiber Mayor of Tamarac 7525 NW 88th Avenue Tamarac, FL 33321 Dear Mayor Schreiber: I am pleased to inform you that the Department of Housing and Urban Development's Fiscal Year (FY) 2005 budget has been enacted and signed by the President. This letter provides your FY 2005 allocations for the Office of Community Planning and Development's (CPD) formula programs: Community Development Block Grants (CDBG); HOME Investment Partnerships, the American Dream Downpayment Initiative (ADDI); Housing Opportunities for Persons with AIDS (HOPWA); and Emergency Shelter Grants (ESG). These programs provide funding for housing, community and economic development, and assistance for special populations across the country. HUD's budget is included in the "Omnibus Appropriations Act for FY 2005" which dictates an across-the-board reduction of 0.80 percent. According to the law, the Department is required to reduce each program contained in the Act by that amount. CPD's formula programs are not exempt from this cut. The FY 2005 allocations below have already been reduced to reflect this requirement. Also, the amounts include reallocated funds in the CDBG and HOME programs. The allocations reflect the level of funding approved for these programs in your community and replace the planning numbers for FY 2005, which were previously made available by HUD. The following amounts represent your FY 2005 allocation(s): Community Development Block Grant $481,741 HOME Investment Partnerships $0 American Dream Downpayment Initiative $0 Housing Opportunities for Persons with AIDS $0 Emergency Shelter Grants $0 In order to pursue the objectives of performance management, HUD has been part of an effort led by national public interest groups that also included grantees and the Office of Management and Budget, to develop a system to measure and standardize outcomes so that results can be aggregated at the national level. The result is a framework that maintains the flexibility of the block grants while offering a menu of objectives, outcome measures and indicators that will be incorporated into the redesign of the Integrated Disbursement and >a CI F Information System (IDIS). This will enable HUD to demonstrate the benefits and success of the CPD formula grant programs. You will be hearing more about this framework in the near future, as we value your opinions and advice related to its implementation. HUD has requested that you develop and report on performance measures for your community reflecting local goals and achievements as part of your Consolidated Annual Performance and Evaluation Report (CAPER). To that end, in consultation with grantees like yourself, HUD has developed the Consolidated Plan Management Process (CPMP) Tool to both streamline the process and make it more results oriented. We ask that you study the Tool with an eye toward using it for your future Consolidated Plan and Annual Action Plan submissions. The Tool can be found on the CPD website at http://www.hud.gov/cpmp/. I look forward to continuing our partnership to assist lower income residents in your community. As always, HUD is available to provide any assistance you require in implementing your programs. If you or any member of your staff has questions, please contact your local CPD Division Director. Sincerely, Nelson R. Breg6n General Deputy Assistant Secretary TEMP RESO #10703-EXHIBIT 112" r 'r- -w " • City of Tamarac FY 05 ANNUAL ACTION PLAN RECOMMENDED PROJECTS City of Tamarac Commission Public Hearing May 4, 2005 City of Tamarac Proposed FY05 CDBG Projects 1 INTRODUCTION The City of Tamarac is an entitlement recipient of federal funds from the U.S. Department of Housing and Urban Development (HUD) under the Community Development Block Grant (CDBG) Program. The City anticipates receiving $481,741.00 in fiscal year 2005 funds to address community development and housing needs in Tamarac. In order to receive these funds, the City must develop and adopt an Annual Action Plan that is consistent with the 2000-2005 Consolidated Plan as approved by HUD. In developing the plan, the City is requesting public input on the types of projects and activities that should be undertaken as part of the CDBG program. Projects must be eligible CDBG activities and meet at least one national objective as defined by Congress. NATIONAL OBJECTIVES The national objectives defined by Congress include: 1. Activities that benefit low and moderate -income persons 2. Activities that eliminate slums or blight 3. Activities that address an urgent community development need related to conditions that pose a serious threat to health or welfare of the community Low-income is defined as 50% or less than the median area income and moderate income is defined as 80% or less that the median area income. A chart of low and moderate -income households, adjusted for family size, is shown below. Family Size Low Income Moderate Income 1 $21,050.00 $33,700.00 2 $24,100.00 $38,550.00 3 $27,100.00 $43,350.00 4 $30,100.00 $48,150.00 5 $32,500.00 $52,000.00 6 $34,900.00 $55,850.00 7 $37,300.00 $59,700.00 8 $39,750.00 $63,550.00 City of Tamarac Proposed FY05 CDBG Projects 2 Projects that are aimed at eliminating slum or blight must be officially designated as a deteriorated or deteriorating area as defined in State or local law and must exhibit signs of blight or decay. Projects that address an urgent need would be major catastrophes such as a hurricane or flood that threatens the community's residents with the spread of disease. Urgent need projects must be identified to HUD prior to utilizing CDBG funds for these types of projects. ELIGIBLE ACTIVITIES Activities that are eligible for CDBG funding include: • Acquisition of real property • Disposition of real property • Clearance of property • Public facilities and improvements • Public services • Interim assistance to blighted or slum areas • Relocation assistance • Loss of rental income for persons affected by CDBG projects • Building rehabilitation • Construction of new housing • Code enforcement • Economic development activities • Microenterprise assistance • Community -based development organizations •Homeownership assistance •Planning and capacity building •Administration Projects undertaken to support these activities must also meet one of the national objectives described above. CONSOLIDATED PLAN The City adopted its Consolidated Plan in 2000. The Consolidated Plan provided a strategy to coordinate the activities of the CDBG, State Housing Initiatives Partnership (SHIP) and Home Investments Partnership (HOME) programs. All CDBG projects must also be consistent with this plan. The City identified two strategic priorities in the Consolidated Plan: housing programs and public services. The housing programs incorporated such activities as home rehabilitation and first time homebuyer program. The public service programs included safety, health, social, and transportation projects. City of Tamarac Proposed FY05 CDBG Projects 3 PROPOSED PROJECTS Input was solicited from City departments for proposed projects. Four proposals were received, three from Parks and Recreation and one from Community Development. The proposals are shown in Attachment 1. The projects include: 1. Residential Rehabilitation (Minor Home Repair) $340,359.85 This project will provide minor home repairs to low and moderate -income homeowners who are experiencing conditions in and around the home that pose a threat to health, safety, and welfare of the household occupants. This project will be carried out on a citywide basis. This activity is eligible under 24 CFR Section 520.202(a) and will benefit low and moderate -income persons on an area -wide basis. 2. Public Service $ 54,120.00 These projects will include funding for a full-time social worker to provide information and referral services to elderly residents, a program to promote health among seniors called Senior Life Skills Support Group which provides group seminars to assist seniors in developing skills to cope with the changes associated with aging. These activities are eligible under 24 CFR section 570.201 (e), and will benefit low and moderate income persons as qualified under 570.208(a)(2), limited clientele. 3. Program Administration $72,261.15 This activity will provide general management, oversight, and coordination of the programs. Also, this activity will provide for an annual grant audit, and provide provision of fair housing services designed to further the fair housing objectives of the Fair Housing Act, 42 U.C.C. 3601-20. These activities are assumed to benefit low and moderate -income persons and are eligible under 24 CFR 570.206(a). Each proposal was evaluated to ensure the activity would meet HUD guidelines, meet a national objective, and provide a direct benefit to low and moderate - income persons. All four projects satisfactorily meet the criteria for inclusion in the Annual Action Plan and are consistent with the Consolidated Plan. Three of the recommended programs fall within the public services category as defined by HUD and one falls within building rehabilitation. Funding for public service programs is limited to 15% of the CDBG funds and administration is limited to 20% of the CDBG funds. The recommended activities are within the funding guidelines. CITY OF TAMARAC COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) HUD Fiscal Year 2005 - 6th PROGRAM YEAR PROPOSED PROJECT / ACTIVITY / PROGRAM DEPARTMENT Community Development DIVISION Housing PROJECT NAME Minor Home Repair PRIORITY # 1 ELIGIBLE (CDBG) Housing Rehabilitation CATEGORY PROJECT MANAGER Chris King, Director of Community Development PROPOSED SCOPE OF ACTIVITIES This activity will assist in the financing of minor home repairs to an owner occupied residential unit to correct building and municipal code violations including the repair or replacement to mechanical, electrical, plumbing, or structural components and performing building maintenance and repairs that are a threat to the health and safety of the occupants. The assistance will be made to income eligible households for a maximum of $15,000.00. The award is considered a deferred five year loan forgiven at a rate of 20% per year. During the five year period, the owner must reside in the assisted home as a permanent abode. If the property owner sells or fails to maintain residency, the prorated amount of the deferred loan will be due and payable. At the conclusion of the fifth year and upon meeting the program requirements, the deferred loan will be considered a grant with no repayment required. Based on a $15,000.00 maximum award, it is projected that a minimum of 22 homes can be rehabilitated with $340,359.85.00 in funding. Additional homes will be funded for repair if the full amount available per home is not utilized. PROJECT COST $340,359.85 AMOUNT OF (CDBG) $340,359.85 FUNDS REQUESTED OTHER FUNDING SOURCE (S) The City will also use SHIP and HOME funds for home rehabilitation AND AMOUNT projects. ESTIMATED September 30, 2006 COMPLETION DATE CITY OF TAMARAC COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) HUD Fiscal Year 2005 - 6th PROGRAM YEAR PROPOSED PROJECT / ACTIVITY / PROGRAM DEPARTMENT Parks and Recreation DIVISION Social Services PROJECT NAME Senior Life Skills Support Group PRIORITY # 3 ELIGIBLE (CDBG) Public Service CATEGORY PROJECT MANAGER Rose Cure, Social Services Supervisor PROPOSED SCOPE OF ACTIVITIES The Social Services Division received $3,780.00 in funding from the Community Development Block Grant (CDBG) 5th year program to offer a life skills support group to the elderly residents of Tamarac. The program is conducted bi-weekly, 1.5 hours per session through an independent contracted licensed social worker. Approximately 20 members participate in each session. The group addresses areas of depression, anxiety, physical and mental changes. The group has become a very popular and important avenue for seniors experiencing difficulty with the changes of aging. This group has had a high amount of referrals to individual counseling allowing the seniors to receive a one on one session with the therapist. In this year's proposal, we would like to add individual sessions to accommodate the seniors at their community site with a consistent therapist. The individual sessions would be offered to each senior for a total of 3 one hour sessions. Due to the increase in participation, the funds would be used to continue the Life Skills group in addition to adding individual sessions on an as needed basis. Life Skills Support Group Contractual Licensed Social Worker 24 sessions @ 1.5 hrs per session........ 36 total hours of group sessions 36 hrs of rg oup sessions @ $70 per hour = $ 2,520.00 18 hours of individual counseling @ $70 per hour=$1260.00 Total Requested.............................$3780.00 PROJECT COST $3,780 AMOUNT OF (CDBG) $3,780 FUNDS REQUESTED OTHER FUNDING SOURCE (S) -0- AND AMOUNT ESTIMATED September 30, 2006 COMPLETION DATE CITY OF TAMARAC COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) HUD Fiscal Year 2005 - 6th PROGRAM YEAR PROPOSED PROJECT / ACTIVITY / PROGRAM DEPARTMENT Parks and Recreation I DIVISION Social Services PROJECT NAME Temporary Full-time Social Worker PRIORITY # 1 ELIGIBLE (CDBG) Public Service CATEGORY PROJECT MANAGER Rose Cure, Social Services Supervisor PROPOSED SCOPE OF ACTIVITIES The Office of Social Services provides information and referral services to residents who would otherwise be unable to access necessary services. This procedure often involves an in depth, personalized assessment of multiple needs impacting the life and functioning of the individual, in addition to determining current and available resources. This process can take several hours and span a period of days or months. Currently, the Social Services Supervisor has the responsibility of providing information and referral services in addition to overseeing the Senior Program, administering the volunteer program and tending to daily supervisory functions. With the increase in our residents' age, use of this service has increased exponentially, with calls currently averaging around 60 per month and an open caseload averaging 35 per week. In order to provide ongoing case management to our residents in need, the Department hired a Part -Time Temporary Social Worker utilizing Year two (2) and Year four (4) Community Development Block Grant (CDBG) funds. In Year five (5) a temporary full-time social worker was hired at the annual rate of $47,760 in order to maintain the caseload and provide information and referral services. As assessment and referral needs continue to increase and time requirements expand, it is necessary to maintain this position whose sole focus and purview is to provide these services. One aspect of the Social Worker's responsibilities includes working in the field to provide in -home assessments. A cell phone is necessary to maintain communication between the Social Worker and the Social Services Supervisor. Temporary Full -Time Social Worker: 40 hrs per week x 52 weeks x $24 per hour = $49,920 Cell phone allowance = Approx. $35 per month x 12 months = $420 per year PROJECT COST $50,340 AMOUNT OF (CDBG) $50,340 FUNDS REQUESTED OTHER FUNDING SOURCE (S) -0- AND AMOUNT ESTIMATED September 30, 2006 COMPLETION DATE CITY OF TAMARAC COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) HUD Fiscal Year 2005 - 6th PROGRAM YEAR PROPOSED PROJECT / ACTIVITY / PROGRAM DEPARTMENT Finance DIVISION Administration PROJECT NAME Auditing Services PRIORITY # ELIGIBLE (CDBG) Administrative Services CATEGORY PROJECT MANAGER William L. Nealon, Jr., Controller PROPOSED SCOPE OF ACTIVITIES Since the FY2005 CDBG program is an expenditure driven program that may exceed $500,000, the City is required under the U.S. Single Audit Act and the OMB Circular A-133 to have an annual audit conducted (see attachments for additional information). This activity is considered an eligible administrative expense under the program. Our external auditors would perform this audit as part of the fiscal year-end audit. The current auditing services agreement between the auditors and the City allows these services to be performed at a cost of $5,000 per year. PROJECT COST $5,000 AMOUNT OF (CDBG) $5,000 FUNDS' RE UESTED OTHER FUNDING SOURCE (S) General Fund AND AMOUNT ESTIMATED September 30, 2005 COMPLETION DATE COMMUNITY DEVELOPMENT BLOCK GRANT FY 2005 ANNUAL ACTION PLAN Proposed Budget Administration Consultant (15%) Broward County $72,261.15 Finance (Audit) $ 5,000.00 Fair housing $ 5,000.00 HUD Training 5 000.00 Total Administration Public Service Parks & Recreation P&R (Temporary Social Worker) $50,340.00 -� -`-P&R (Senior Life Skills Support Group) 3,780.00 Total Public Service Housing Rehabilitation $87,261.15 (18%) $54,120.00 (11 %) $340,359.85 (71 %) FY 2005 Project Distribution N Administration (18%) ■ Public Service (11 %) ❑ Housing (71 %)