HomeMy WebLinkAboutCity of Tamarac Resolution R-2005-096Temporary Resolution #10703
May 6, 2005
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CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2005- 9 (v
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA, APPROVING
THE PROJECTS RECOMMENDED FOR INCLUSION
IN THE FISCAL YEAR 2005 ANNUAL ACTION PLAN
FOR EXPENDITURE OF THE U.S. HOUSING AND
URBAN DEVELOPMENT COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS
ESTIMATED TO BE $481,741 FOR THE SIXTH
PROGRAM YEAR (CASE NO. 8-MI-05); PROVIDING
FOR CONFLICTS; PROVIDING FOR SEVERABILITY;
AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) has
notified the City of Tamarac of its HUD Fiscal Year 2005 funding allocation in the estimated
amount of $481,741 under the Community Development Block Grant (CDBG) program for
the City's Sixth Program Year (attached hereto as Exhibit '1'); and
WHEREAS, funding received for the CDBG program must be utilized for eligible
CDBG activities; and
WHEREAS, all CDBG eligible activities must meet one of three national objectives,
as defined by Congress, including benefiting low and moderate income people, helping to
eliminate slum and blight, or addressing existing conditions that pose a serious or
immediate threat to the health and welfare of the community; and
WHEREAS, the City of Tamarac adopted the City of Tamarac Five Year
Consolidated Plan for FY 2000-2005 via resolution R-2000-203 which established the
City's strategic priorities for the CDBG program during this period; and
Temporary Resolution #10703
May 6, 2005
Page 2
WHEREAS, each year a new Annual Action Plan is required to detail projects,
activities, and programs to be funded by that year's funding allocation in compliance with
the adopted Consolidated Plan (attached hereto as Exhibit "2"); and
WHEREAS, the Annual Action Plan requires a public hearing process to solicit input
in the development and review of the plan; and
WHEREAS, the Planning Board of the City of Tamarac was selected to participate in
one of the required hearings regarding recommendations for proposed uses of the CDBG
funding; and
WHEREAS, the first portion of the public participation has been completed; and
WHEREAS, upon the passage and adoption of this resolution a thirty (30) day public
review period will be advertised in order to gather additional public input; and
WHEREAS, the Community Development Director and the Planning Board
recommend the approval of the projects recommended for inclusion in the Sixth
Program Year Annual Action Plan for Fiscal Year 2005; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in
the best interest of the citizens and residents of the City of Tamarac to approve the Fiscal
Year 2005 Annual Action Plan for expenditure of the U.S. Housing and Urban
Development Community Development Block Grant funds estimated to be $481,741 for the
Sixth Program Year.
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Temporary Resolution #10703
May 6, 2005
Page 3
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution.
SECTION 2: That the City Commission hereby approves the projects
recommended for inclusion in the Fiscal Year 2005 Annual Action Plan for expenditure of
the U.S. Housing and Urban Development Community Development Block Grant funds
estimated to be $481,741 for the Sixth Program Year.
SECTION 3: All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 4: If any clause, section, other part or application of this Resolution
is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
Temporary Resolution #10703
May 6, 2005
Page 4
SECTION 5: This Resolution shall become effective immediately upon its
passage and adoption.
PASSED, ADOPTED AND APPROVED this � day of MCI , 2005.
JOE SCHREIBER
MAYOR
ATTEST:
3 CRECORD OF COMMISSION VOTE: wn-aL &V/
MARION SWEN ON, CM MAYOR SCHREIBER
CITY CLERK DIST 1: COMM. PORTNER
DIST 2: V/M TALABISCO
DIST 3: COMM. SULTANOVie
DIST 4: COMM. ROBERTS
I HEREBY CERTIFY that
I have approved this
RESOLUTION as to form.
�.. _ _._!
SAaUE11 S. GOREN
" INTERIM CITY ATTORNEY
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TEMP RESO #10703 -- EXHIBIT 11
�KMfiNi OF
U.S; DETA$tTMENT OF HOUSING AND URBAN DEVELOPMEN
WASHINGTON, D.C. 20410
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(��1'�ry�A jQ/ ry�Vu-qPM N�
05 JAN -6 AM 10. 25
OFFICE OF THE ASSISTANT SECRETARY
FOR COMMUNITY PLANNING AND DEVELOPMENT December 21, 2004
The Honorable Joe Schreiber
Mayor of Tamarac
7525 NW 88th Avenue
Tamarac, FL 33321
Dear Mayor Schreiber:
I am pleased to inform you that the Department of Housing and Urban Development's
Fiscal Year (FY) 2005 budget has been enacted and signed by the President. This letter provides
your FY 2005 allocations for the Office of Community Planning and Development's (CPD)
formula programs: Community Development Block Grants (CDBG); HOME Investment
Partnerships, the American Dream Downpayment Initiative (ADDI); Housing Opportunities for
Persons with AIDS (HOPWA); and Emergency Shelter Grants (ESG). These programs provide
funding for housing, community and economic development, and assistance for special
populations across the country.
HUD's budget is included in the "Omnibus Appropriations Act for FY 2005" which
dictates an across-the-board reduction of 0.80 percent. According to the law, the Department is
required to reduce each program contained in the Act by that amount. CPD's formula programs
are not exempt from this cut. The FY 2005 allocations below have already been reduced to
reflect this requirement. Also, the amounts include reallocated funds in the CDBG and HOME
programs. The allocations reflect the level of funding approved for these programs in your
community and replace the planning numbers for FY 2005, which were previously made
available by HUD.
The following amounts represent your FY 2005 allocation(s):
Community Development Block Grant $481,741
HOME Investment Partnerships $0
American Dream Downpayment Initiative $0
Housing Opportunities for Persons with AIDS $0
Emergency Shelter Grants $0
In order to pursue the objectives of performance management, HUD has been part of an
effort led by national public interest groups that also included grantees and the Office of
Management and Budget, to develop a system to measure and standardize outcomes so that
results can be aggregated at the national level. The result is a framework that maintains the
flexibility of the block grants while offering a menu of objectives, outcome measures and
indicators that will be incorporated into the redesign of the Integrated Disbursement and
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Information System (IDIS). This will enable HUD to demonstrate the benefits and success of the
CPD formula grant programs. You will be hearing more about this framework in the near future,
as we value your opinions and advice related to its implementation.
HUD has requested that you develop and report on performance measures for your
community reflecting local goals and achievements as part of your Consolidated Annual
Performance and Evaluation Report (CAPER). To that end, in consultation with grantees like
yourself, HUD has developed the Consolidated Plan Management Process (CPMP) Tool to both
streamline the process and make it more results oriented. We ask that you study the Tool with an
eye toward using it for your future Consolidated Plan and Annual Action Plan submissions. The
Tool can be found on the CPD website at http://www.hud.gov/cpmp/.
I look forward to continuing our partnership to assist lower income residents in your
community. As always, HUD is available to provide any assistance you require in implementing
your programs. If you or any member of your staff has questions, please contact your local CPD
Division Director.
Sincerely,
Nelson R. Breg6n
General Deputy Assistant Secretary
TEMP RESO #10703-EXHIBIT 112"
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City of Tamarac
FY 05 ANNUAL ACTION PLAN
RECOMMENDED PROJECTS
City of Tamarac Commission
Public Hearing
May 4, 2005
City of Tamarac
Proposed FY05 CDBG Projects
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INTRODUCTION
The City of Tamarac is an entitlement recipient of federal funds from the U.S.
Department of Housing and Urban Development (HUD) under the Community
Development Block Grant (CDBG) Program. The City anticipates receiving
$481,741.00 in fiscal year 2005 funds to address community development and
housing needs in Tamarac. In order to receive these funds, the City must
develop and adopt an Annual Action Plan that is consistent with the 2000-2005
Consolidated Plan as approved by HUD.
In developing the plan, the City is requesting public input on the types of projects
and activities that should be undertaken as part of the CDBG program. Projects
must be eligible CDBG activities and meet at least one national objective as
defined by Congress.
NATIONAL OBJECTIVES
The national objectives defined by Congress include:
1. Activities that benefit low and moderate -income persons
2. Activities that eliminate slums or blight
3. Activities that address an urgent community development need related
to conditions that pose a serious threat to health or welfare of the
community
Low-income is defined as 50% or less than the median area income and
moderate income is defined as 80% or less that the median area income. A chart
of low and moderate -income households, adjusted for family size, is shown
below.
Family
Size
Low
Income
Moderate
Income
1
$21,050.00
$33,700.00
2
$24,100.00
$38,550.00
3
$27,100.00
$43,350.00
4
$30,100.00
$48,150.00
5
$32,500.00
$52,000.00
6
$34,900.00
$55,850.00
7
$37,300.00
$59,700.00
8
$39,750.00
$63,550.00
City of Tamarac
Proposed FY05 CDBG Projects
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Projects that are aimed at eliminating slum or blight must be officially designated
as a deteriorated or deteriorating area as defined in State or local law and must
exhibit signs of blight or decay.
Projects that address an urgent need would be major catastrophes such as a
hurricane or flood that threatens the community's residents with the spread of
disease. Urgent need projects must be identified to HUD prior to utilizing CDBG
funds for these types of projects.
ELIGIBLE ACTIVITIES
Activities that are eligible for CDBG funding include:
• Acquisition of real property
• Disposition of real property
• Clearance of property
• Public facilities and improvements
• Public services
• Interim assistance to blighted or slum areas
• Relocation assistance
• Loss of rental income for persons affected by CDBG projects
• Building rehabilitation
• Construction of new housing
• Code enforcement
• Economic development activities
• Microenterprise assistance
• Community -based development organizations
•Homeownership assistance
•Planning and capacity building
•Administration
Projects undertaken to support these activities must also meet one of the
national objectives described above.
CONSOLIDATED PLAN
The City adopted its Consolidated Plan in 2000. The Consolidated Plan provided
a strategy to coordinate the activities of the CDBG, State Housing Initiatives
Partnership (SHIP) and Home Investments Partnership (HOME) programs. All
CDBG projects must also be consistent with this plan. The City identified two
strategic priorities in the Consolidated Plan: housing programs and public
services. The housing programs incorporated such activities as home
rehabilitation and first time homebuyer program. The public service programs
included safety, health, social, and transportation projects.
City of Tamarac
Proposed FY05 CDBG Projects
3
PROPOSED PROJECTS
Input was solicited from City departments for proposed projects. Four proposals
were received, three from Parks and Recreation and one from Community
Development. The proposals are shown in Attachment 1. The projects include:
1. Residential Rehabilitation (Minor Home Repair) $340,359.85
This project will provide minor home repairs to low and moderate -income
homeowners who are experiencing conditions in and around the home that pose
a threat to health, safety, and welfare of the household occupants. This project
will be carried out on a citywide basis. This activity is eligible under 24 CFR
Section 520.202(a) and will benefit low and moderate -income persons on an
area -wide basis.
2. Public Service $ 54,120.00
These projects will include funding for a full-time social worker to provide
information and referral services to elderly residents, a program to promote
health among seniors called Senior Life Skills Support Group which provides
group seminars to assist seniors in developing skills to cope with the changes
associated with aging. These activities are eligible under 24 CFR section
570.201 (e), and will benefit low and moderate income persons as qualified
under 570.208(a)(2), limited clientele.
3. Program Administration $72,261.15
This activity will provide general management, oversight, and coordination of the
programs. Also, this activity will provide for an annual grant audit, and provide
provision of fair housing services designed to further the fair housing objectives
of the Fair Housing Act, 42 U.C.C. 3601-20. These activities are assumed to
benefit low and moderate -income persons and are eligible under 24 CFR
570.206(a).
Each proposal was evaluated to ensure the activity would meet HUD guidelines,
meet a national objective, and provide a direct benefit to low and moderate -
income persons. All four projects satisfactorily meet the criteria for inclusion in
the Annual Action Plan and are consistent with the Consolidated Plan. Three of
the recommended programs fall within the public services category as defined by
HUD and one falls within building rehabilitation. Funding for public service
programs is limited to 15% of the CDBG funds and administration is limited to
20% of the CDBG funds. The recommended activities are within the funding
guidelines.
CITY OF TAMARAC
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
HUD Fiscal Year 2005 - 6th PROGRAM YEAR
PROPOSED PROJECT / ACTIVITY / PROGRAM
DEPARTMENT
Community Development
DIVISION
Housing
PROJECT NAME
Minor Home Repair
PRIORITY #
1
ELIGIBLE (CDBG)
Housing Rehabilitation
CATEGORY
PROJECT MANAGER
Chris King, Director of Community Development
PROPOSED SCOPE OF ACTIVITIES
This activity will assist in the financing of minor home repairs to an owner occupied residential unit to correct
building and municipal code violations including the repair or replacement to mechanical, electrical, plumbing, or
structural components and performing building maintenance and repairs that are a threat to the health and safety of
the occupants.
The assistance will be made to income eligible households for a maximum of $15,000.00. The award is considered
a deferred five year loan forgiven at a rate of 20% per year. During the five year period, the owner must reside in
the assisted home as a permanent abode. If the property owner sells or fails to maintain residency, the prorated
amount of the deferred loan will be due and payable. At the conclusion of the fifth year and upon meeting the
program requirements, the deferred loan will be considered a grant with no repayment required.
Based on a $15,000.00 maximum award, it is projected that a minimum of 22 homes can be rehabilitated with
$340,359.85.00 in funding. Additional homes will be funded for repair if the full amount available per home is not
utilized.
PROJECT COST
$340,359.85
AMOUNT OF (CDBG)
$340,359.85
FUNDS REQUESTED
OTHER FUNDING SOURCE (S)
The City will also use SHIP and HOME funds for home rehabilitation
AND AMOUNT
projects.
ESTIMATED
September 30, 2006
COMPLETION DATE
CITY OF TAMARAC
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
HUD Fiscal Year 2005 - 6th PROGRAM YEAR
PROPOSED PROJECT / ACTIVITY / PROGRAM
DEPARTMENT
Parks and Recreation
DIVISION
Social Services
PROJECT NAME
Senior Life Skills Support Group
PRIORITY #
3
ELIGIBLE (CDBG)
Public Service
CATEGORY
PROJECT MANAGER
Rose Cure, Social Services Supervisor
PROPOSED SCOPE OF ACTIVITIES
The Social Services Division received $3,780.00 in funding from the Community Development Block Grant
(CDBG) 5th year program to offer a life skills support group to the elderly residents of Tamarac. The program is
conducted bi-weekly, 1.5 hours per session through an independent contracted licensed social worker.
Approximately 20 members participate in each session. The group addresses areas of depression, anxiety,
physical and mental changes. The group has become a very popular and important avenue for seniors
experiencing difficulty with the changes of aging. This group has had a high amount of referrals to individual
counseling allowing the seniors to receive a one on one session with the therapist. In this year's proposal, we
would like to add individual sessions to accommodate the seniors at their community site with a consistent
therapist. The individual sessions would be offered to each senior for a total of 3 one hour sessions. Due to the
increase in participation, the funds would be used to continue the Life Skills group in addition to adding
individual sessions on an as needed basis.
Life Skills Support Group
Contractual Licensed Social Worker
24 sessions @ 1.5 hrs per session........ 36 total hours of group sessions
36 hrs of rg oup sessions @ $70 per hour = $ 2,520.00
18 hours of individual counseling @ $70 per hour=$1260.00
Total Requested.............................$3780.00
PROJECT COST
$3,780
AMOUNT OF (CDBG)
$3,780
FUNDS REQUESTED
OTHER FUNDING SOURCE (S)
-0-
AND AMOUNT
ESTIMATED
September 30, 2006
COMPLETION DATE
CITY OF TAMARAC
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
HUD Fiscal Year 2005 - 6th PROGRAM YEAR
PROPOSED PROJECT / ACTIVITY / PROGRAM
DEPARTMENT
Parks and Recreation I
DIVISION
Social Services
PROJECT NAME
Temporary Full-time Social Worker
PRIORITY #
1
ELIGIBLE (CDBG)
Public Service
CATEGORY
PROJECT MANAGER
Rose Cure, Social Services Supervisor
PROPOSED SCOPE OF ACTIVITIES
The Office of Social Services provides information and referral services to residents who would otherwise be
unable to access necessary services. This procedure often involves an in depth, personalized assessment of
multiple needs impacting the life and functioning of the individual, in addition to determining current and
available resources. This process can take several hours and span a period of days or months. Currently, the
Social Services Supervisor has the responsibility of providing information and referral services in addition to
overseeing the Senior Program, administering the volunteer program and tending to daily supervisory functions.
With the increase in our residents' age, use of this service has increased exponentially, with calls currently
averaging around 60 per month and an open caseload averaging 35 per week.
In order to provide ongoing case management to our residents in need, the Department hired a Part -Time
Temporary Social Worker utilizing Year two (2) and Year four (4) Community Development Block Grant
(CDBG) funds. In Year five (5) a temporary full-time social worker was hired at the annual rate of $47,760 in
order to maintain the caseload and provide information and referral services. As assessment and referral needs
continue to increase and time requirements expand, it is necessary to maintain this position whose sole focus and
purview is to provide these services.
One aspect of the Social Worker's responsibilities includes working in the field to provide in -home assessments.
A cell phone is necessary to maintain communication between the Social Worker and the Social Services
Supervisor.
Temporary Full -Time Social Worker:
40 hrs per week x 52 weeks x $24 per hour = $49,920
Cell phone allowance = Approx. $35 per month x 12 months = $420 per year
PROJECT COST
$50,340
AMOUNT OF (CDBG)
$50,340
FUNDS REQUESTED
OTHER FUNDING SOURCE (S)
-0-
AND AMOUNT
ESTIMATED
September 30, 2006
COMPLETION DATE
CITY OF TAMARAC
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
HUD Fiscal Year 2005 - 6th PROGRAM YEAR
PROPOSED PROJECT / ACTIVITY / PROGRAM
DEPARTMENT
Finance
DIVISION
Administration
PROJECT NAME
Auditing Services
PRIORITY #
ELIGIBLE (CDBG)
Administrative Services
CATEGORY
PROJECT MANAGER
William L. Nealon, Jr., Controller
PROPOSED SCOPE OF ACTIVITIES
Since the FY2005 CDBG program is an expenditure driven program that may exceed $500,000, the City is
required under the U.S. Single Audit Act and the OMB Circular A-133 to have an annual audit conducted
(see attachments for additional information). This activity is considered an eligible administrative expense
under the program. Our external auditors would perform this audit as part of the fiscal year-end audit.
The current auditing services agreement between the auditors and the City allows these services to be
performed at a cost of $5,000 per year.
PROJECT COST
$5,000
AMOUNT OF (CDBG)
$5,000
FUNDS' RE UESTED
OTHER FUNDING SOURCE (S)
General Fund
AND AMOUNT
ESTIMATED
September 30, 2005
COMPLETION DATE
COMMUNITY DEVELOPMENT BLOCK GRANT
FY 2005 ANNUAL ACTION PLAN
Proposed Budget
Administration
Consultant (15%) Broward County $72,261.15
Finance (Audit) $ 5,000.00
Fair housing $ 5,000.00
HUD Training 5 000.00
Total Administration
Public Service
Parks & Recreation
P&R (Temporary Social Worker) $50,340.00
-� -`-P&R (Senior Life Skills Support Group) 3,780.00
Total Public Service
Housing Rehabilitation
$87,261.15 (18%)
$54,120.00 (11 %)
$340,359.85 (71 %)
FY 2005 Project Distribution
N Administration
(18%)
■ Public Service
(11 %)
❑ Housing (71 %)