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HomeMy WebLinkAboutCity of Tamarac Resolution R-2000-2951 Temp Reso #9174 Page 1 of 3 October 16, 2000 Rev. #1, October 31, 2000 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2000- oZ� A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO RENEW BID #98-25B FOR THE PURCHASE OF AQUATIC, ORNAMENTAL AND TURF HERBICIDES FROM HELENA CHEMICAL COMPANY IN AN AMOUNT NOT TO EXCEED $60,000; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, The City of Tamarac awarded Bid #98-25B to Helena Chemical Company for the purchase of aquatic, ornamental and turf herbicides on July 22, 1998, a copy of said bid attached hereto as Exhibit 1; and and WHEREAS, Bid 98-25B allows for two (2) additional one (1) year renewals; WHEREAS, Helena Chemical Company has agreed to renew the bid contingent upon a manufacturer's price increase as delineated in the renewal letter, a copy of said renewal hereto attached as Exhibit 2; and WHEREAS, sufficient funds are available from the Public Works, Stormwater Division Operating funds for said purpose; and 1 Temp Reso #9174 Page 2 of 3 October 16, 2000 Rev. #1, October 31, 2000 WHEREAS, it is the recommendation of the Director and Assistant Director of Public Works and Purchasing and Contracts Manager to renew Bid #98-2513 for the purchase of aquatic, ornamental and turf herbicides with Helena Chemical Company; and WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best interests of the citizens and residents of the City of Tamarac to renew Bid #98-2513 for the purchase of aquatic, ornamental and turf herbicides with Helena Chemical Company in an amount not to exceed $60,000. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA THAT: SECTION 1: The foregoing "WHEREAS" clauses are HEREBY ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. SECTION 2: The appropriate City Officials are HEREBY authorized to renew Bid #98-25B with Helena Chemical Company, contingent upon a manufacturer's price increase, for an additional one (1) year period, a copy of the said renewal attached hereto as Exhibit 2, in an amount not to exceed $60,000. SECTION 3: All resolutions or parts of resolutions in conflict herewith are HEREBY repealed to the extent of such conflict. SECTION 4: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or Temp Reso #9174 Page 3of3 October 16, 2000 Rev. #1, October 31, 2000 invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 5: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED thisd-day of _ , 2000. ATTEST: r x` . w nson, CMC Mrs ,ITSG�iRK A HER Y CERTIFY that I w� a ;app roved this '-'REttOLL)TION as to form MI VLLL S. KRil Cl ATTORNEY 4AY SCHREIBER OR RECORD OF COMMISSION VOTE MAYOR SCHREIBER DIST 1: COMM. PORTNER DIST 2: COMM. MISHKIN v DIST 3: COMM. SUI.TANOF DIST 4: VIM ROBERTS UAadm correspondence\ag end as\91 74RES-Helen a Chemical Herbicides.doc Exhibit #1 Temp. Reso. #9174 INVITATION TO BID V� a 4 R4 BID # 98-25B AQUATIC, ORNAMENTAL, AND TURF HERBICIDES FINANCE DEPARTMENT PURCHASING DIVISION CITY OF TAMARAC 7525 NW 88TH AVENUE TAMARAC, FLORIDA 33321-2401 INVITATION TO BID BID NO. 98-25B Sealed bids, addressed to the Purchasing and Contracts Manager of the City of Tamarac, Broward County, Florida, will be received in the Purchasing Office, 7525 NW 88th Avenue, Tamarac, Florida 33321-2401 until, July 8, 1998 at 2:00 p.m., at which time bids will be publicly opened and announced for: AQUATIC, ORNAMENTAL AND TURF HERBICIDES All bids received after the date and time stated above will be returned unopened to the Bidder. All Bidders are invited to attend the opening. One original and two copies (2) of the bid shall be submitted on an official bid form furnished with the bid package and those submitted otherwise will not be considered responsive. The submittal shall be plainly marked Bid No. 98-25B, Aquatic, Ornamental and Turf Herbicides opening July 8, 1998 at 2:00 p.m. on the outside of the envelope. The City reserves the right to accept or reject any or all bids, or any part of any bid, to waive any informalities, and to award in the best interest of the City of Tamarac. Bid documents will be available for review and may be obtained from the Purchasing Office at the above address. For non -technical inquiries, contact the Purchasing Office at (954) 724- 2450; and for technical issues, contact Eric Bisnow at (954) 724-2502. "14W ZAA6- Anne Lodato/ / Senior Buyer E mail: annel@tamarac.org Publish Sun Sentinel: Sunday, 5 / 31 /98 Sunday, 6 / 7 /98 1 INSTRUCTIONS TO BIDDERS BID NO. 98-25B It is the intent of the City to award this bid to the lowest responsible and responsive bidder. The City reserves the right to accept or reject any or all bids and to waive any informality concerning the bids when such rejection or waiver is deemed to be in the best interest of The City of Tamarac. The City reserves the right to award the bid on a split order basis, lump sum or individual item basis unless otherwise stated. GENERAL TERMS AND CONDITIONS These general terms and conditions apply to all offers made to the City of Tamarac by all prospective Bidders including but not limited to Request for Quotes, Request for Bids and Request for Proposals. As such the words "bid" and "proposal" are used interchangeably in reference to all offers submitted by prospective bidders. 1. SUBMISSION OF THE BID: The Bidder is directed to deliver sealed bids to the City's Purchasing Office, City of Tamarac, 7525 N. W. 88th Avenue, Tamarac, Florida 33321, ON: July 8, 1998, no later than 2:00 PM. At this time the bids will be opened, the names of all Bidders will be announced and all bids shall be a matter of public record. All Bidders and their representatives are invited to attend. The Bidder must show the bid number, bid name, time and date of the bid opening on the outside of the sealed bid package. Delivery of the sealed bids to the City Purchasing Office on or before the above date is solely and strictly the responsibility of the Bidder. Late bids will be returned unopened to the Bidder. It is the Bidder's responsibility to read and understand the requirements of this bid. Unless otherwise specified the Bidder must use the bid form furnished in the bid packet. Bidders are required to state exactly what they intend to furnish to the City via this Solicitation and must indicate any variances to the terms, conditions and specifications of this bid, no matter how slight. If variations are not stated in the bid, it shall be construed that the Bidder's bid fully complies with all conditions identified in this bid. The Bidder shall submit one (1) ORIGINAL and two (2) copies of the bid. The ORIGINAL bid must be manually and duly signed in ink by a Corporate Officer, Principal, or Partner with the authority to bind the bidding company or firm by his/her signature. All quotations must be typewritten or filled in with pen and ink. Bids having erasures or corrections must be initialed in ink by the Bidder. All prices, terms and conditions quoted in the submitted bid will be firm for acceptance for sixty days from the date of the bid opening unless otherwise stated by the City. 2. BONDING: Not applicable for this bid. 3. WITHDRAWAL OF BID: Any Bidder may withdraw its bid prior to the indicated opening time. The request for withdrawal must be submitted in writing to the City Purchasing Office. 2 4. PUBLIC ENTITY CRIMES FORM: A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for Category Two for a period of 36 months from the date of being placed on the convicted vendor list. 5. NON -COLLUSIVE AFFIDAVIT: Each Offeror shall complete the Non -Collusive Form and shall submit the form with the Proposal. CITY considers the failure of the Offeror to submit this document to be a major irregularity and may be cause for rejection of the Proposal. 6. QUANTITIES: Quantities shown are estimates only. No guarantee or warranty is given or implied by the City as to the total amount that may or may not be purchased from any resulting contract. The City reserves the right to decrease or increase quantities or add or delete any item from the contract if it is determined that it best serves the interests of the City. 7. PRICES, PAYMENTS AND DISCOUNTS: Bid prices shall be fixed and firm. Payment will be made only after equipment has been received, accepted and properly invoiced. Invoices must bear the bid number and purchase order number. Cash discounts may be offered for prompt payment; however, such discounts shall not be considered in determining the lowest net cost for bid evaluation. Bidders are encouraged to provide prompt payment terms in the space provided on the Bid Form. If no payment discount is offered, the Bidder shall enter zero (0) for the percentage discount to indicate net 30 days. If the Bidder does not enter a percentage discount, it is understood and agreed that the payment terms shall be 2% 10 days, net 30 days effective on the date that the City receives an accurate invoice or accepts the product, whichever is the later date. Payment is deemed to be made on the date of the mailing of the check. 8. DELIVERY: All items shall be delivered F.O.B. destination to a specific City of Tamarac address. All delivery cost and charges must be included in the bid price. All exceptions shall be noted. Failure to do so may be cause for rejection of the bid. The City reserves the right to cancel orders or any part thereof, without obligation if delivery is not made at the time specified in the bid. 9. BRAND NAMES: Manufacturers' name, brand name, model number or make is used in these specifications for the sole purpose of establishing minimum requirements of quality, performance and design. APPROVED EQUAL is added to the specifications to avoid ruling out qualified competition. Where equal is bid, the Bidder must submit brochures, specifications in detail and/or samples. The City shall be the sole judge of equality. 10. SAMPLES AND DEMONSTRATIONS: When requested samples are to be furnished free of charge to the City. If a sample is requested it must be delivered within seven days of the 3 request unless otherwise stated in the bid. Each sample must be marked with the bidder's name and manufacture's brand name. The City will not be responsible for returning samples. The City may request a full demonstration of any product or service before the award of a contract. All demonstrations will be done at the expense of the Bidder. 11. CONDITIONS OF MATERIALS: All materials and products supplied by the Bidder in conjunction with this bid shall be new, warranted for their merchantability, fit for a particular purpose, free from defects and consistent with industry standards. The products shall be delivered to the City in excellent condition. In the event that any of the products supplied to the City are found to be defective or do not conform to the specifications, the City reserves the right to return the product to the Bidder at no cost to the City. 12. COPYRIGHTS OR PATENT RIGHTS: The Bidder warrants that there has been no violation of copyrights or patent rights in manufacturing, producing or selling the goods shipped or ordered as a result of this bid. The seller agrees to hold the City harmless from all liability, loss or expense occasioned by any such violation. 13. SAFETY STANDARDS: The Bidder warrants that the product(s) supplied to the City conforms with all respects to the standards set forth in the Occupational Safety and Health Act and its amendments to any industry standards if applicable. 14. PERFORMANCE: Failure on the part of the Bidder to comply with the conditions, terms, specifications and requirement of the bid shall be just cause for the cancellation of the bid award. The City may, by written notice to the Bidder, terminate the contract for failure to perform. The date of termination shall be stated in the notice. The City shall be the sole judge of nonperformance. 15. DEFAULT: In the event that the Bidder defaults on the contract or the contract is terminated for cause due to performance, the City reserves the right to obtain the materials or services from the next lowest Bidder or other source during the remaining term of the contract. Under this arrangement the City will charge the Bidder any excess cost occasioned or incurred thereby and shall apply to any bid bond required. 16. TERMINATION FOR CONVENIENCE OF CITY: Upon seven (7) calendar days written notice delivered by certified mail, return receipt requested, to the Bidder, the CITY may without cause and without prejudice to any other right or remedy, terminate the agreement for the CITY's convenience whenever the CITY determines that such termination is in the best interest of the CITY. Where the agreement is terminated for the convenience of the CITY the notice of termination to the Bidder must state that the contract is being terminated for the convenience of the CITY under the termination clause and the extent of termination. Upon receipt of the notice of termination for convenience, the Bidder shall promptly discontinue all work at the time and to the extent indicated on the notice of termination, terminate all outstanding sub -contractors and purchase orders to the extent that they relate to the terminated portion of the Contract and refrain from placing further orders and sub -contracts except as they may be necessary, and complete any continued portions of the work. 4 17. ASSIGNMENT: The Bidder shall not transfer or assign the performance required by this bid without the prior written consent of the City. Any award issued pursuant to this bid and monies that may become due hereunder are not assignable except with prior written approval of the City. 18. EMPLOYEES: Employees of the Bidder shall at all times be under its sole direction and not an employee or agent of the City. The Bidder shall supply competent and physically capable employees. The City may require the Bidder to remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable. Bidder shall be responsible to the City for the acts and omissions of all employees working under its directions. 19. TAXES: The City of Tamarac is exempt from all Federal, State, and Local taxes. An exemption certificate will be provided where applicable upon request. 20. BID PREPARATION EXPENSE: The Bidder preparing a bid in response to this bid shall bear all expenses associated with its preparation. The Bidder shall prepare a bid with the understanding that no claim for reimbursement shall be submitted to the City for the expense of bid preparation and/or presentation. 21. SITE INSPECTION: It shall be the responsibility of the Bidder to inspect the site before submission of bids. No plea of ignorance by the Bidder of conditions that exist or that may hereafter exist as a result of failure to fulfill the requirements of this contract will be accepted as the basis for varying the requirements of the City or the compensation to the Bidder. 22.OMISSION OF DETAILS: Omission of any essential details from these specifications will not relieve the Bidder of supplying such product(s) as specified. 23. INSURANCE REQUIREMENTS: Bidder agrees that he or she will, in the performance of work and services under this Agreement, comply with all Federal, State and Local laws and regulations now in effect, or hereinafter enacted during the term of this Agreement that are applicable to Contractor, its employees, agents or subcontractors, if any, with respect to the work and services described herein. Bidder shall obtain at Bidder's expense all necessary insurance in such form and amount as required by the City's Risk Manager before beginning work under this Agreement including, but not limited to, Worker's Compensation Insurance, Unemployment Insurance, Contractor's Liability Insurance, and all other insurance required by law. Bidder shall maintain such insurance in full force and effect during the life of this Agreement. Bidder shall provide to the City's Risk Manager certificates of all insurances required under this section prior to beginning any work under this Agreement. Bidder shall maintain in full force and effect during the life of the contract, Workers' Compensation insurance covering all employees in performance of work under the contract. Bidder shall make this same requirement of any of its subcontractors. Bidder shall indemnify and save the City harmless from any damage resulting to them for failure of either Bidder or any subcontractor to take out or maintain such insurance. 5 The following are required types and minimum limits of insurance coverage which the Bidder agrees to maintain during the term of this contract: GENERAL LIABILITY PER OCCURRENCE Comprehensive $1,000,000 Premises -Operations Contractual Liability Personal Injury Explosion and Collapse Underground Hazard Products/Completed Operations Broad Form Property Damage Independent Contractors Cross Liability and Severability of Interest Clause AGGREGATE $2,000,000 AUTOMOBILE LIABILITY PER PERSON PER OCCURRENCE Comprehensive $500,000 $1,000,000 Owned Hired Non -Owned WORKERS' COMPENSATION STATUTORY AMOUNT Neither Bidder nor any subcontractor shall commence work under this contract until they have obtained all insurance required under this section and have supplied owner with evidence of such coverage in the form of a Certificate of Insurance and endorsement. Such certificates shall be approved by the City. ALL INSURANCE COMPANIES PROVIDED SHALL: Be rated at least A VII per Best's Key Rating Guide; be licensed to do business in Florida. All policies provided shall be Occurrence not Claims Made forms. The Bidder's insurance policies shall be endorsed to add the City of Tamarac as an Additional Insured. The Bidder shall be responsible for all deductibles. All of the policies of insurance so required to be purchased and maintained shall contain a provision or endorsement that the coverage afforded shall not be canceled, materially changed or renewal refused until at least thirty (30) calendar days written notice has been given to the City by certified mail. 24. INDEMNIFICATION: The Bidder shall indemnify and hold harmless the City of Tamarac, its elected and appointed officials and employees from any and all claims, suits, actions, damages, liability, and expenses (including attorneys' fees) in connection with loss of life, bodily or personal G injury, or property damage, including loss of. use thereof, directly or indirectly caused by, resulting from, arising out of or occurring in connection with the operations of the Bidder or his Subcontractors, agents, officers, employees or independent contractors, excepting only such loss of life, bodily or personal injury, or property damage solely attributable to the gross negligence or wilful misconduct of the City of Tamarac or its elected or appointed officials and employees. 25. CLARIFICATION TO TERMS AND CONDITIONS: Where there appears to be variances or conflicts between the General Terms and Conditions and the Special Conditions and/or Technical Specifications outlined in this bid, the Special Conditions and/or the Technical specifications shall prevail. The Bidder shall examine all bid documents and shall judge all matters relating to the adequacy and accuracy of such documents. Any inquires, suggestions, request concerning clarification or solicitation for additional information shall be submitted in writing to the City of Tamarac Purchasing and Contract Manager. The City shall not be responsible for oral interpretations given by any City employee or it's representative. 26. BID TABULATION: Bidders who wish to receive a copy of the bid tabulation should request it by enclosing a stamped, self-addressed envelope with their bid, or by requesting a tabulation be sent to their fax machine. Bid results will not be given out by telephone. The City does not notify unsuccessful bidders of contract awards. FA SPECIAL CONDITIONS 1. PURPOSE OF BID: To obtain fixed prices for various Aquatic, Ornamental and Turf herbicides and additives for an initial period from approximately August 1, 1998 through September 30, 1999 with options to renew for two (2) additional years in one year increments. 2. DELIVERY: All deliveries by bidder's fleet or common carrier are to be palletized and secured by proper banding and/or wrap material to prevent shipping, unloading, or handling accidents. The City reserves the right to refuse any delivery that does not meet this requirement at no cost to the city or its employees. The City is not responsible for any accident or spillage while chemicals are in transit to their designated receiving points and until actual delivery is accepted. All deliveries must be made Monday through Friday_ between the hours of 7:00 A.M. and 8:00 A.M. Deliveries must be scheduled twenty-four 24 hours in advance by calling the Stormwater Supervisor at 954-724- 2502 so ade uate personnel can unload trucks and store materials in the storage shed. 3. TESTING: Only those products tested and approved by the City for Aquatic, Ornamental, and Turf Herbicides will be accepted. 4. EQUIVALENTS: All alternate or equivalent products must be tested and approved for use by the City of Tamarac prior to the award of bid. It is the responsibility of the bidder offering an alternate or equivalent product to provide the City with an adequate supply of testing material for sufficient period of time to allow an efficient demonstration at no cost to the City or its employees. No product will be given an award if not previously used by the City. LABELING: All bids must be accompanied by two (2) complete sets of specimen labels and any supplemental labeling covering the items offered. Each label must carry the appropriate EPA registration number(s) for the material specified. Two (2) original copies of Material Safety Data Sheets must be included with bid material. 6. TIE BIDS: In the event there are two or more identical low bids which meet the bid requirements in all aspects, the City shall award by the following order of preference: A. Availability of sales representatives. B. Proximity to the City 1.1 COMPANY NAME: (Please Pri Fax: ,3 6 0 .9 ,10 —NOTICE--- BEFORE SUBMITTING YOUR BID MAKE SURE YOU... 1. Carefully read the SPECIFICATIONS and then properly fill out the BID FORM (Attachment "Al. 2. Fill out and sin the NON -COLLUSIVE AFFIDAVIT Attachment "B" and have it properly g ( P P Y /notarized. 3. Sign the CERTIFICATION PAGE (Attachment "C"). Failure to do so will result in your Bid being deemed non -responsive. 4. Fill out BIDDERS QUALIFICATION STATEMENT (Attachment "D"). 5. Fill out the REFERENCES PAGE (Attachment "F"). /6. Sign the VENDOR DRUG FREE WORKPLACE FORM (Attachment "G") 7. Include WARRANTY Information, if required. 8. Clearly mark the BID NUMBER AND BID NAME on the outside of the envelope. 9. Submit ONE (COLORED) AND TWO (2) PHOTOCOPIES of your bid. N/A 10. Include a BID BOND, if applicable. Failure to provide a bond will result in automatic rejection of your bid. . 11. Make sure our BID is submitted prior to the deadline. Late Bids will not be accepted. Y P P 12. Include proof of insurance. FAILURE TO PROVIDE THE REQUESTED ATTACHMENTS MAY RESULT IN YOUR BID BEING DEEMED NON -RESPONSIVE. THIS PAGE AND THE FOLLOWING COLORED PAGES ARE TO BE RETURNED WITH YOUR BID. THIS SHOULD BE THE FIRST PAGE OF YOUR BID. :, ATTACHMENT "A" BID FORM, BID NUMBER 98-25B AQUATIC,ORNAMENTAL, AND TURF HERBICIDES To: The Purchasing and Contracts Manager of the City of Tamarac: We propose to furnish the following in conformity with the specifications and at the attached bid prices. The bid prices quoted have been checked and certified to be correct. The undersigned declare to have specific and legal authorization to obligate their firm to the terms of this bid, and further, that they have examined the Invitation to Bid, the instructions to Bidders, the Specifications, and other documents included in this bid request, and hereby promises and agrees that, if this bid is accepted, they will faithfully fulfill the terms of this bid together with all guarantees and warranties thereto. The undersigned bidding firm further certifies the product and/or equipment meets or exceeds the specification as stated in the bid package; and also agrees that products and/or equipment to be delivered which fail to meet bid specifications will be rejected by the City within thirty (30) days of delivery. Return of rejection will be at the expense of the bidder. Company Name Authorized Sig ture Address Typed/Printed Name ,4 City, State, ZIP Contractor's License Number Telephone & Fax Number Federal Tax ID# 10 ATTACHMENT "A" BID FORM, BID NUMBER 98-25B o a W o Lu a a a aw 'a 'W w aC a a Lu w z 0 a W x c a c 0 wC� o a d � CD �LL n.aN c�ova � cv co CP cl N wU $ a Lc) (7 Ca a; c Vl d x N 7 41 O Q (p 0 0. U 1� Q) ¢ � Qp � c C M Y 0 N Of O 4 O -i (p (6 Q d p cq M G Mc T J E U d W (D Q LL � E ` O o E p m W o w °c m H �`o a. a (� w o r— 9 � � ro S2 r >% Co � Lu ti2 G �� CQ ol O U E CL CL rn N E p (vj f(LQ � 0 �2 C �C C a)a c coo rn ro x aUi o a 6§ E °' m voi A yam( Q �©�� p a cb c c '^' Q7 E— x C Cq a �" � N y (a z rn?� C N � C � 75 rn C E m C 7 l0 Z OL U U 7 C of ~ A a i/1 N p N p C 0. O U] F O O •� � fV r7 v v) Authorized Signav— /,/�Ll 11 ATTACHMENT "A" BID FORM, BID N BER 98-25B c, m w m o o o v .Q w a _a -a w a a �a a ac Ix� IX a a a a w 4 w -i W W LL_ N Z O UJ Ca W Z o M a c? vi � ° � m Uo J dW M No tO o CL LL N N N Q N OO (/1 N C (p °D J N J O (� C7 C� 0 C U7 0 < J m 40y 0 Q ' U fO fC C1 4. G: ll1 O Q w o� ch 'AJ 0 Q O 07 v n LL -0c O ITJ cND Q O N d G1 O M(D cD c7• N E Q lJ.l `O cm a C N U a) a0 O d aO U d VNx w QO C O Z CL U m m O LL W _ . �n W .� m w ro° cm ❑ 7 .0 t �- v O C Ql d O cC Q O j 7 Cr Y ,O� .�C Q � 7 G d Z '.� C U cn U �` C d C ld 7` C to V N U p Q w 7. d p ,� � M U +N+ N O y cm 7 y e•7 C N f9 N fC H d C C J C E tq C E 0 U ¢ C N� Q c N 7 C C dd y E c Ei c �-- N r 01 O � d d N 7 t1 t/1 d D C QI Z y Qf Z +�.' +�•' CI E Y � �y ,� CI cm (a CA cn d cd Z C 76 C C to ¢ C 0 C O d c O d C j cu c� y 7 Q 7. 2 U �, U O d Q tt Q Q 4' �1 ❑ O' U❑ O Cl lL (� ¢ z¢ as ¢¢ m ¢¢ ¢ mQ cn¢ cp n ao rn Authorized Signa r /,&�.cwQ C+heM�cal C'd. Company Name 12 ATTACHMENT "A" BID FORM, BID NUMBER 98-25B iW c-1 Lu 0 0 m 0 N W. Lu j r W J tw_tLu a .4 -dc a Cal o0:. 0 a a (a a U. -jw w u. x_j C4 z O W lz aN c c W �0L) e O � c Y1 ui ro rn Ta rn U lL M W a C: d d NLu r N Q Qamp i � O p 0 o O vi O N J N r U) ` COeQ a N N o O O00 Rr [ GoCD U N a Cc U CD -� Q a. U H E ro H N U b x D _ C m O .2 [ n 0 LO � W O p O MJ d o pp j Y f6 O Q ui tD ca .Y (d O Cl N 41 G cn C .. C G N <p d e7 M p 0 T C C O 4+ O C p p 2 C N E C V u7 u7 �j T O of p O G O `' � (C i' O '7. p79 y UST 'T CM E '2 N N 96 N W d d N W d 7. O C C C7 )� _ p p V C7 T � O ygiL.E C a. i O 2 1 ; G L « C Q jj v, Z U �2�p ¢ Q .. ro « p C Q 7 .�. m a, 0 `LLDY ( w G �1 d© "' (D dy1, Q T� NC 4. N �% C4 N 2' X O d cry d O C a N 0 Q¢ O C: L X¢ 'p CV G J LL' Qf C N Q Q r. y C �! @ CI G +0 N n Q M O1 C }, O p Qf C ro C p m M p V O. Q Gy C O 4 >, Q.:7 E N f1p.� M i p (` ° c E m o T O y CL o g?$ n O �° m U Sd O Cl. .=, E �. o O¢a'¢C�S p a w¢a w Ed 0¢ 5 cv�aM+E - u ¢�4U UC7 � Authorized Signat r r' Q Ala - Company Name 13 r ATTACHMENT $$A" continued Bidders Name: l Q ll�Q [� �� L�Q/��• NOTE: Bid submittals without the manual signature of an authorized agent of the Bidder shall be deemed non -responsive and ineligible for award. TERMS: % DAYS:-& Delivery/completion: calendar days after receipt of Purchase Order NOTE: To be considered eligible for award, one (1) ORIGINAL AND TWO (2) COPIES OF THIS BID FORM must be submitted with the Bid. IF "NO BID" IS OFFERED, PLEASE PROVIDE THE FOLLOWING INFORMATION: Please indicate reason(s) why a Bid Proposal is not being submitted at this time. Return the Bid Form to avoid removal of Bidder from the City of Tamarac's vendor listing. 14 ATTACHMENT "A" continued Bidder's Name: /� /UQaHl�a_l 0• Variations: The Bidder shall identify all variations and exceptions taken to the Instructions to Bidders, the Special Conditions and any Technical Specifications in the space provided below; provided, however, that such variations are not expressly prohibited in the bid documents. For each variation listed, reference the applicable section of the bid document. If no variations are listed here, it is understood that the Bidder's Proposal fully complies with all terms and conditions. It is further understood that such variations may be cause for determining that the Bid Proposal is non -responsive and ineligible for award: Section Variance Section Variance Section Variance Section Variance Attach additional sheets if necessary. r 15 ATTACHMENT "B" NON -COLLUSIVE AFFIDAVIT State of Nop1 ) ) ss. County of 5Lou lk �h?,16 �t� being first duly sworn, deposes and says that: (1) He/she is the V� , (Owner, Partner, Officer, Representative or Agent of IF he Bidder that has submitted the attached Bid; (2) He/she is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid: (3) Such Bid is genuine and is not a collusive or sham Bid; (4) Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm, or person to submit a collusive or sham Bid in connection with the Work for which the attached Bid has been submitted; or to refrain from bidding in connection with such work; or have in any manner, directly or indirectly, sought by person to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overhead, profit, or cost elements of the Bid price or the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed work; (5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Bidder or any other of its agents, representatives, owners, employees or parties in interest, including this affiant, ned, sealed and del'vered he presence of: : B ��� OJD Y Pe s d,6 U)a tpi� — ness (Prints N me) (Title) 16 ATTACHMENT "B" continued NON -COLLUSIVE AFFIDAVIT ACKNOWLEDGMENT State of ) ss. _ County of 91,03bortI1154 BEFORE ME, the undersigned authority, personally appeared JEto me well known and known by me to be the person describedherejn and who execut the foregoing Affidavit and acknowledged to and before me that 9&J*i - executed said Affidavit for the purpose therein expressed. WITNESS my hand and official seal this day of N TARY PUBLIC, State of Florida at Large �+ d1114 r (Signature of Notary Public, Print, Stamp, or Type as Commissioned) '�''•" Gary V, Bond MY COMMISSION # CC708797 EXPIRES (�) Personally known to me or `��,•, a€ February 11 1001 / ) ''ri pF wd ` SWIM T11W TROY FAIN IN" URANCE INC l Produced identification Type of I.D. Produced ( j( ) DID take an oath, or ( ) DID NOT take an oath. F 17 ,. , ATTACHMENT "C" CERTIFICATION ` THIS DOCUMENT MUST BE SUBMITTED WITH THE BID ' We(I), the undersigned, hereby agree to furnish the item(s)/service(s) described in the Invitation to Bid. We(I) certify that we(I) have read the entire document, including the Specifications, Additional Requirements, Supplemental Attachments, Instructions to Bidders, Terms and Conditions, and any addenda issued. We agree to comply with all of the requirements of the entire Invitation To Bid. -- Indicate which type of organization below: INDIVIDUAL ❑ PARTNERSHIP AORPORATION * OTHER ❑ IF OTHER, EXPLAIN: AUTHORIZED SIGNATURE: eaA4 G(JD �d AUTHORIZED TURE (PRINTED OR TYPED) TITLE FEDERAL EMPLOYER I.D. OR SOCIAL SECURITY NO 2d;091W COMPANY NAME: ADDRESS: CITY: STATE: zip: 33511 TELEPHONE NO.: � / FAX NO.:_" N - &6 3�- tONTACT PERSON: d J 19d 18 ATTACHMENT "D" BIDDERS QUALIFICATION STATEMENT The undersigned certifies under oath the truth and correctness of all statements and all answers to questions made hereinafter: Name of Company: 1119. Address: 7, n, oPW . T AmA C" 1 Street -fps /V 7/S0t c5f. City • State Zip Telephone No. Fax No. (�/ �) lei 4�• �J`� 7� -f' How many years has your organization been in business under its present name?years If Bidder is operating under Fictitious Name, submit evidence of compliance with Florida Fictitious Name Statute: Under what former names has your business operated? At what address was that business located? Are you Certified? Yes q No ❑ If Yes, ATTACH A COPY OF CERTIFICATION Are you Licensed? Yes 0 No ❑ If Yes, ATTACH A COPY OF LICENSE Has your company or you personally ever declared bankruptcy? Yes ❑ No `!A If Yes, explain: Are you a sales representative to distributor ❑ broker ❑ or manufacturer ❑ of the commodities/services bid upon? Have you ever received a contract or a purchase order -from the City of Tamarac or other governmental entity? Yes $ No ❑ If yes, explain (date, service/project, bid title, etc) JAa4tZL Have you ever received a complaint on a contract or bid awarded to you by any governmental entity? Yes ❑ No 9k If yes, explain: Have you ever been debarred or suspended from doing business with any governmental entity? Yes ❑ No - If yes, explain: W rat*Ig.lur#, r IN4 Please list name of government agency or private firm(s) with whom you have done business within the past five years: Ag cy/Fir me; ro,ed Address City/State/Zip Phone: Fax: Contact Ag ncy/Firm i e:i & ugd Address City/State/Zip Phone: Fax: Contact ' Agency/Firm Name: d�r Address City/State/Zip Phone: Iq Fax - Contact Dk 17,---- - Age cy/Firm Name: I Address City/State/Zip Phone: Contact i'Yt,[.Ie-& YOUR COMPANY NAM ADDRESS •D- M Agency/Firm Name: Address: City/State/Zip Phone: Fax: Contact: Agency/Firm Name: Address: City/State/Zip Phone: Fax: Contact: Agency/Firm Name: Address: City/State/Zip Phone: Fax: Contact: Agency/Firm Name: Address: City/State/Zip Phone: Fax: Contact: PHONE: X14 - /,#A/n . 5 I;/L/ FAX: 20 ATTACHMENT "F" VENDOR DRUG -FREE WORKPLACE Preference may be given to vendors submitting a certification with their bid/proposal certifying they have a drug -free workplace in accordance with Section 287.087, Florida Statutes. This requirement effects all public entities of the State and becomes effective January 1, 1991. The special condition is as follows: IDENTICAL TIE BIDS - Preference may be given to businesses with drug -free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug -free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if non of the tied vendors have a drug -free workplace program. In order to have a drug -free workplace program, a business shall: Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contenders to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later that five (5) days after each r conviction. 5. Impose a section on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this form complies fully with the above requirements. 1It4A L �. Authorized Signatcv Company Name 21 EXHIBIT 2 INk€bNa��, City of Tamarac Finance Department, Purchasing Division 7525 N.W. 88th Avenue, Tamarac, Florida 33321-2401 Telephone: (954) 724-2450 Facsimile (954) 724-2408 Website: www.tamarac.org October 2, 2000 Helena Chemical Company P.O. Box 5115 Tampa, FL 33511 Attention: Trace Wolf Dear Mr. Wolf: Our contract with your company to provide various Aquatic, Ornamental and Turf herbicides and additives expired on July 31, 2000. As specified under Section 1 of the Special Conditions listed in Bid #98-25B entitled Purpose Of Bid, there is an option to renew the existing contract for two additional one-year periods. This is the last year to renew the contract. Please advise if a one-year extension would be acceptable to your company. Please complete the appropriate area below and return this form to the Purchasing Division no later than Monday, October 16, 2000. If you have any questions, do not hesitate to call. Sincerely, gfJ-X_&a_ /�- 4'c4A� Lynda S. Flurry, CPPO Purchasing and Contracts Manager Signature I hereby agree to a one-year extension of the subject contract. I am unable to provide a one-year extension of the subject contract Date Equal Opportunity Employer • 0 08/30/2008 12:37 3522422359 eff a oc f ir' i t /--1UD WILLIAM M❑ORE Eli Atochem North America, Inc.'S Bill Moore 11512 Lake Katherine Circle Wi Clermont, FL 34711 �. Toi.: 332.242,2360 , Fax: 352.242,2359 1 \. i y ✓ Subject: Aquatic Herbicides Price Increase Date: August 30, 2000 To: Whom It May Concern From. Bill Moore, Territory Manager Effective November 1, 2000, the prices of Elf Atochem Aquatic Herbicides will increase as follows: Aquathol K in 2.5 gallon containers: 3.02% Aquathol K in 30 gallon containers: 3.02% Aquaathol Super K G in 25 pound buckets: 2,59% Hydrothol 191 in 2.5 gallon containers: 2.45% Hydrotho1191 G in 40 pound buckets: 2.50% Thank you for continued support of our products. Bill Moore PAGE 02 Package Sire (units/case) Product Sonar A.S. 1 gal bottle (3 gallons/rase) Sonar SRP j 40 lb/pail End User Gross Price Weight �� 423.00/g 10.33lbs/gal $4,259.00/Case �- 813�Ob 44 Ibs/pail - - $20.33/lb Payment Terms: Net 30 days or Cash Terms for Agent Remittance to SePRO: Net 30 days Effective Area: Entire U.S. except due State of California ORDERING PROCEDURE Customer service can be reached at the following: SePRO Corporation Pbone: (317) 58"274 11550 N. Meridian Street, Suite 600 Fax: (317) 580-82" Carmel, Indiana 46032 'Tm4cn rk of StPRO Corporation,. r"92sao