HomeMy WebLinkAboutCity of Tamarac Resolution R-2000-3131
G
Temp. Reso #9193 10/25/00
Revision #1 11/14/00
Revision #2 11/15/00
Page 1
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2000--
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, AUTHORIZING THE PURCHASE
OF ONE RESCUE VEHICLE FROM AERO PRODUCTS
CORPORATION BASED ON THE MIAMI-DADE COUNTY
BID #5472-4/01-2 FOR "EMERGENCY MEDICAL CARE
VEHICLES" AT A TOTAL COST NOT TO EXCEED
$133,481.00 THROUGH A LEASE PURCHASE PLAN;
PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City of Tamarac has indicated a desire to improve emergency
medical transport services; and
WHEREAS, the Fire Department needs one additional vehicle to meet the
desired level of service; and
and
WHEREAS, the current rescue vehicle design has proven to be very functional;
WHEREAS, Aero Products Corporation has given the City of Tamarac a
quotation attached hereto as (Exhibit #1) based on Miami -Dade County Bid # 5472-
4/01-2 attached hereto as (Exhibit #2); and
Temp. Reso #9193 10/25/00
Revision #1 11/14/00
Revision #2 11/15/00
Page 2
WHEREAS, funding for the vehicle in an amount not to exceed $133,481.00 will
be obtained through the use of a master lease purchase agreement; and
WHEREAS, the FY 01 Budget approved the purchase of the rescue vehicle; and
WHEREAS, it is the recommendation of the Fire Chief and the Purchasing and
Contracts Manager that this purchase be awarded to Aero Products Corporation; and
WHEREAS, City Code §6-155 allows the Purchasing Officer the authority to
utilize contract prices from other governmental agencies; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be
in the best interest of the citizens and residents of the City of Tamarac to authorize the
purchase of one rescue vehicle.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA THAT:
SECTION 1: That the foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this
Resolution.
SECTION 2: The appropriate City Officials are hereby authorized to purchase
one rescue vehicle from Aero Products Corporation utilizing the Miami -Dade County Bid
#5472-4/01-2, in an amount not to exceed $133,481.00, funding for which will be
1
1-1
Temp. Reso #9193 10/25/00
Revision #1 11 /14/00
Revision #2 11 /15/00
Page 3
through a master lease purchase agreement to be brought to the Commission for
approval at a later date, is hereby authorized
SECTION 3: That all resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 4: That if any clause, section, other part or application of this Resolution
is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
SECTION 5: This Resolution shall become effective immediately upon its
passage and adoption.
PASSED, ADOPTED AND APPROVED this �day of , 2000.
SCHREIBER
AYOR
ATTEST:
MARION, ,9VVFNSON, CMC
CITY CLERK =rr
I HE Y�EkTIFY th/IaverohisESOLU
ITCHPLL S. KRj
TY ATTORNEY
"W"
• • l
•
_ LOP
,
TEMP RESO #9193 Exhibit #1
November 5, 2000
Jim Terry, Rescue Chief
Tamarac Fire Department
7501 NW 88 Avenue
Tamarac, Florida 33321-2401
RE: Emergency Medical Vehicle
American LaFrance MedicMaster
700 Aero Lane
Sanford, Florida 32771
phone: (800) 292-2376
fax: (800) 642-7895
email: medicrost@bellsouth.net
Aero Products/Medicmaster offers the City of Tamarac the
opportunity to "Piggy Back" the Miami -Dade Bid No. 5472-4/01-2
for "Emergency Medical Care Vehicles".
The price of a vehicle that meets the requirements of the
Tamarac Fire Department is $ 133,481.00. Accompanying this
letter is a detailed description of the vehicle required, and. the
difference between Miami -Dade & Tamarac's units. Construction
of a vehicle takes approximately 240 days from the date of order.
I appreciate the opportunity to quote on this emergency medical
vehicle. If you have any further questions please call me at 1-
800-292-2376.
Yours truly,
Bob Ivey
Regional Sales Manager
November 5, 2000
Price Break Down
Miami -- Dade Base: $125,819.00
Delete Vogel Lube System: $643.00
Delete Inverter: $1,234.00
Total: $123,942.00
Tamarac Options:
Front ar rear sway bars:
$1, 300.00
Strobe light package:
$1,340.00
Mounted aluminum wheels:
$1,400.00
Ship loose aluminum wheels:
$1,400.00
Curbside X-Cab Cmpt:
$1, 300.00
Set back squad bench:
$375.00
Compartment decking at mats:
$490.00
EVS Childs Seat:
$ 5 50.00
PING Tanks:
$461.00
Wedge mounted AC condenser:
$512.00
Oxygen system "T" ar 2" regulator: $411.00
Total Options $ 9, 5 3 9.00
Total — $ 133,481.00
Tamarac Fire Department
A B C
1 CUSTOMER INFORMATION
2 •
3
4 Tamarac Fire Department
5 7501 NW 88 Ave.
6 Tamarac, Florida 33321-2401
7
8 Work Order Number:
9
10 Work Order Date:
11 11.5.2000
12 Revision Number >>>>
13
14
15
16
17 CUSTOMER APPROVAL
18
19 SIGNATURE:
20
21 DATE:
22
23 +
24 Contact Person:
25 Jim Terry, EMS Chief
26 int _tamarac.ona
27 Dennis Peloso, Battalion Chief
28 Telephone:
29 (954) 724.2436
30 (954) 724.1218 - Direct
31 Fax Number:
32 (954) 724.2438
33 Delivery Point (F.O.B.):
34 Tamarac, Florida
35
36
37 +
38 CAB & CHASSIS
39 +
40
41 Chassi,5 Manufacturer:
42 Freightliner
43 C Model:
44 FL-60 -Extended cab
45 Chassis,Moded Year:
46 2001
47 YIN##:
48
49 Cha sis Spegifficatian Additions Deletions:
Page 1
Tamarac Fire Department
- A B C
50 1. Bendix AD-9 air dryer
51 2. Air pressure gauge
52 3. Yellow push/pull parking brake knob
53 4. Delete AM/FM radio
54 5. Delete dash cup holder
55 6. Four outer Alcoa aluminum wheels
56
57
58
59
60 CHASSIS PREPARATION
61
62
63 Prep rorT,h►_&oks Or es:
64 Front: OEM installed
65 Rear: None
66
67 Fuel Tank Cover/Entry Step:
Fuel tank cover with step on passengers side. .100" diamond plate
68 aluminum.
69
70 Battery Storage/Entry Step:
71 Description: Slideout battery tray with step on drivers side.
7 =272 Material: .100" diamond plate aluminum.
73
74 Air Ride Suspension:
75 j Air system will deflate (lower to stretcher loading height) when:
76 1. Switch on basewall cabinet . works off of lead >rght< door
77 2. When switch in cab console is activated.
78 Air system will inflate (return to ride height) when:
79 1. When the lead >rght< door is closed.
80 2. When switch in cab console is activated.
81 3. When unit is placed in gear.
Note: If unit is in deflated (dumped) positioned, it will remain there
82 when power is turned off.
83 Note: Don't use door jamb switch to activate air dump
84
85 1 Exhaust System odific ti n:
Right side behind curbside entry door - 45 degrees straight out - no
86 turn down - 4' below rubrail - 5" clear pipe from end.
87 Adapts to Nederman System . Install Magnet
Magnet - 45 1/2" to center from floor - 8" to center from door
88 extrusion
89
90 Cab And Module.,.Passage-Way:
91 Walk thru with door
Page 2
Tamarac Fire Department
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
iF"Z:i
127
128
129
130
A I B I C I
PING Tanks:
Yes
Sway Bars:
Front: IPD
Rear: IPD
<r EXTERIOR BODY DIMENSIONS »
Overall Interior Height
72'
Overall Mofte Length:
160'
Drawing NyMbpr�!:
B-60135.2000
B-60136-2000
B-60137.2000
B-60138-2000
B-60138-2000
r< GENERAL BODY CONSTRUCTION as
e
Insulation:
2' blue block IATS - insulate interior fire wall in steering column
area.
rr BODY DOORS & HARDWARE as
Side Entry Dior:
Door Interior Panels: Mica - Brushed SS - Embossed SS
Door Grab Handles: One (1) 10'.
Door Window(s): Two <> (1) upper sliding, screen, standard tint &
one (1) lower fixed- standard tint.
Red Reflector: One (1) three (3) inch in lower outboard corner.
Hardware: Trimark
Rear tr
131 Door Hold Open Hardware: Cast Products Grabbers (2) per door.
132 Door Interior Panels: Mica - Brushed SS - Embossed SS
133 Door Grab Handles: One (1) 10" per door.
Door Window(s): Two (2) <> (1) sliding, screen, std. tint & (1)
134 fixed glass, standard tint.
Page 3
Tamarac Fire Department
1 A l B I C
135
Red Reflector: One (1) three (3) inch in lower outboard corner.
Hardware: Trimark
CoMparlMent Doors:
Lead Door Handles and Locks: Trimark
Trailing Door Handles: Trimark
Door Interior Panels:.100' diamond plate.
Inspection Panels: Provide interior access panel to lock mechanism
on each door
ConiRartment Finish:
.100' Diamond plate
Electric Door Locks:
Dana - Sprague Keyless Entry System - keypad mounted on
streetside cab
Keypad to open all doors
Hardwire switches - (1) dash left of steering column - (1) hidden
under the streetside front module - (1) in rear AA switch panel <>
switches to lock & unlock all doors
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150
Doors with electric locks are: SS cab - CS cab - # 1 - # 2 - # 4 - # 5
151
# 7 - # 8 - # 9 - # 10 - # 11 - CS module entry - rear module entry
<c EXTERIOR COMPARTMENT INFORMATION »
Exterior Compartment # 1: Streetside front
Door: One (1)
One (1) Grabber - mount on corner extrusion
Interior Dimensions: 83 3/4'H - 21 1/4'W - 22 5/8"D
Internal Dividers: (1) centered
Fixed Shelves: (1) 7' above floor forward of divider & (1) rear of
divider above cylinder access window
Vertical Tool Boards: Dual 'M' oxygen cylinders wall # 3
152
153
154
155
156
157
158
159
160
161
162
163
164
IU.P
166
Exterior Compartment # 2: Streetside forward of wheel wel
167
Door: Two (2)
Cleveland door hold open hardware
Interior Dimensions: 40 3/4'H - 47 7/8"W - 22 5/8'D
Adjustable Shelves: Two (2)
r Coma nt # 3: Streetside
Door: One (1)
Dual gas strut door hold openers
168
169
170
171
172
173
174
Page 4
Tamarac Fire Department
A B - -- C
175 Interior Dimensions: 35 3/4"H - 47 5/8"W - 5 3/4'D
176
177 Compartment # 4: Over Yffieell Well CQmpgriMent.
178 Side: Streetside
179 Door: Drop down with lever arms - (2) each
180 Door size: 9 3/4'H - 39 3/4'W - 19 7/80D
181 No interior access
182
183 Exterior Compartment # 5: Streetside rear of yrbelwell,
184 Door: Two (2)
185 Cleveland door hold open hardware
186 Interior Dimensions: 30 3/4'H - 33 3/8"W - 19 7/8'D
187
188 Rear Kickplate Compartment # 6
189 Door: One (1) drop down - rubber bumper protectors on door face
190 Dimensions: 9 3/4"H - 21 5/8'W - 24 7/8' deep
1911 Drains in rear corners
192 SCBA Storage: (3)'V' troughs - Line with black ribbed rubber mat
193
194 Exterior Compartment #_7: Curbside rear.
195 Door: One (1)
196 One (1) Grabber mounted above compartment # 8
197 Interior Dimensions: 83 3/4"H - 16 3/4'W - 21 3/8"D
Internal Dividers: One (1) - provide 7' clear pass thru for forward
198 lower section
199 1 Fixed Shelves: Two (2) forward of divider - (1) at 40' & (1) at 55'
200 Fixed Shelve: One (1) 8" above floor rear of divider lip turned down
201 Note: Two (2) restraint straps for rear section.
Protect the rear side of the ABS panel for the dump switch with a
202 aluminum plate
203
204 Eiderior Compartment # 8: Curbside behind Wheel well
205 Door: One (1)
206 Rubber bumpers - door & body
207 Interior Dimensions: 16 1/4'H - 16 1/4'W - 21 3/8"D
208
209 er- Compartment # 9: Curbside forward gi gntry door.
210 Door: >> One (1) cc
211 Cleveland door hold open hardware
212 Interior Dimensions: 75 3/4"H - 27 5/8'W - 22 758' D to Wall #2.
213 Mjustable Shelves: Three (3)
Page 5
Tamarac Fire Department
A B C
214
215 Exterior CoMpart gnt # 10 - Extended Cab:
216 Location: Streetside
217 Doors: ROM with electric & key lock
218 Dimensions: 47 3/4'H - 21 1/2'W - 14/25 3/4'D
219 Tool Boards: One (1) - gas strut control
SCBA Brackets: Zico # SC-50-H-5-SF for Scott 4500 PSI - 30
220 minute - restraint strap
221 Install hooks for fire coat and helmet
222
223 EMgj141 Compartment # 11- Extended Cab:
224 Location: Curbside
225 Doors: ROM with electric & key lock
226 Dimensions: 47 3/44H - 21 1/2"W - 14/25 3/4"D
227 Tool Boards: One (1) - control with gas strut
SCBA Brackets: Zico # SC-50-H-5-SF for Scott 4500 PSI - 30
228 minute - restraint strap
229 Install hooks for fire coat and helmet
230
231 Extended Cab Step Co_mnartme 12:
232 Location: Streetside extended cab step
233 Dimensions: 14 3/44H - 22 3/4'W - 14 7/8"D
234 Diamond plate drop down door with butterfly latch.
235 Cover floor with Tiger Tile >black<.
236 (2) floor drains
238
239 PAINT, LETTERING & STRIPING
240
241
242 Primary, Paint:
243 Brand: PPG
244 Color: Red
245 Paint Number: DCC-71528
246 Location: Total unit
kzlb
248
Secondary Paint:
Brand: PPG
Color: White
Paint Number: DCC-2185
Location: Module roof - flat section - inside extrusion
Reflective Striping:
See pictures - 8' white reflective
Undercoating:
Yes
tter'
249
250
251
252
253
254
255
256
257
258
259
260
Page 6
Tamarac Fire Department
A B C
261 Block - white with black drop shadow/outlined
262 See pictures
263 Customer supplied seals
Number Slots & Plates: Two (2) each - ??? on one side & ??? on the
264 ? other side of each plate - cmpt. doors 5 & 6. Plates 12' X 124
265
266 AC Condenser:
267 Paint condenser and wedges to match body.
268
269 E dended Cab Compartment Finish:
270 Gray Zolatone
271
272
273 << CAB CONSOLE as
274
275
276 Cab Console:
Front to rear t> Switches/siren/etc- <> clear surface c> (4)
277
section book storage <a (3) storage slots - pictures in file
Cigar lighter in console if not OEM installed in dash.
Map Light:
Federal LF12ES dash in cup holder position
n Wgrning Panel:
Map outline cmpts. - 1/2' red warning light - audible alarm.
Voltmeter:
Analog
Ammeter:
Analog
<< 12v DC ELECTRICAL SYSTEM as
_Circuit lE�oard:
Wired Rite System 21 - Compartment # 3
Load Managm
Yes
Batteries:
Four (4) GP.-31's
Battery Switrhjnga
Paddle on/off - driverside center console
278
279
280
281
282
283
284
285
286
287
288
289
290
291
292
293
294
295
296
297
298-Sequencer-
299
300
301
302
303
304
305
Page 7
Tamarac Fire Department
A B C
306
307 Battefy "ON" indiolor:
308 Green back lighted label in center console.
309
310 Battery Charger:
311 PC-45
312 Location: Ceiling compartment # 10 extended cab
313
314 Alternator:
315 270A Leece Neville 4864JB
316
317 Autg-Throttle:
318 Interface with electronic engine
319
320 Polder BUSS's.
321 CC - 30A
wk,
323
<< ICC & DOT LIGHTING & REQUIRED DEVICES »
Clearance and Marker Lights:
Standard ICC/DOT body and cab marker lights.
Standard ICC/DOT body reflectors.
Note: The left front and right rear side marker lights will stay on as
a ' battery power on' indicator warning light.
Back Up Alarm:
DOT approved back up alarm. »Auto -reset<<
License Plate KoWgr:
Cast Products standard.
Tail Light Housing:
Whelen CAST 3.
Brake/Tail Lights: Top
Whelen 6E - Red lens.
Turn Signals:, Middle
Whelen 6E amber lens - Left turn.
Whelen 6E amber lens - Right turn.
Back up lights: Bottom
Whelen 6E clear lens
Back Up Lights:
324
325
326
327
328
329
330
331
332
333
334
335
336
337
338
339
340
341
342
343
3441
Use rear load lights IAT back up lights. Wire to reverse and rear
345 door open switch. Also switch from console as rear flood.
346 Modular Body Turn Signal:
347 Two (2) - 4' red rubber grommeted lights
348
349
350 cc N.F.P.A. & OTHER SAFETY PLACARDS as
351 *
Page 8
Tamarac Fire Department
A B C
352
353 Product Logo:
354 Two (2) MedicmasterTm name plates.
355 One (1) American LaFrance name plate
356 Seat Belt Warning Sign;
357 1. Cab.
358 2. Patient compartment.
359 Na -Sm9kipg�Sign-
360 1. Cab.
361 2. Patient compartment.
362 Star of Life Certification:
363 As required.
364 Payload Weight C ' ' do :
365 As required.
366 FMVSS Label:
367 As required.
368 AMD Label:
369 As required.
370 Set Parking Brake Label,_
371 Warning Set Parking Brake Neutral does NOT set park Brake
372 Vehicle ar nce Warn" "
373 White vinyl top inside windshield - 1 1/2"T
374
375
376 rr AUDIBLE EMERGENCY WARNING DEVICES as
377 '
378 Electronic Siren:
379 Whelen WS-295 HFRS>1< - wire to horn ring
380 Center console.
381
382 Speakers:
383 Cast SH3015 - two (2) - (1) in each outer bumper section
384 ABS weather shields
385
386 Air Horns: » WIRE BATTERY SWITCH_H
Grover 1510 - two (2) each - one each side engine cowling - driver
387 side floor switches & button on passengers side center dash.
388
389
390 cr VISUAL WARNING DEVICES »
391
392
393 Front Light Opl;
3941 Federal View Point Six Pod Model # FV2250
Pod Setup: # 1-95FPM-RED # 2.175FPM-CLEAR # 3-95FPM-RED #
395 4-95FPM-RED # 5.175FPM-CLEAR # 6-95FPM-RED
Page 9
Tamarac Fire Department
A B C
396 Location: cab roof
397 Switch As: Light bar - NS cut off - Override.
398 Install interior reinforcement plates cab roof
399
400 Qb Grille:
401 Whelen 810 strobe - Two (2) split red/clear lens
402 Upper corners of grill.
403 Switch As: Warning - NS cut off - Override.
404
405 Front Intersection:
406 Whelen 508 strobe - Two (2) split red/clear lens
407 One on each leading edge of the engine cowling.
408 Switch As: Warning - NS cut off - Override.
409
410 Fro-nt.Qf Bodr.
411 Whelen 810 strobe - Two (2) red lens
412 Reds on outer corners
413 Switch As: Warning
414
415 Front of Body: >Center<
416 Whelen 508 strobe - One (1) red lens
417 Centered on face of AC condenser
418 Switch As: Warning
419
420 Side/Rear, Intersection:
421 Whelen 508 strobe - Two (2) red lens
422 One (1) each side centered over wheel wells
423 Switch As:. Warning - NS cut off - Override
424
425 Curb Side of Body:
426 Whelen 810 strobe - Two (2) red lens.
427 Outer upper corners.
428 Switch As: Warning
429
430 Street Side of Body:
431 Whelen 810 strobe - Two (2) red lens.
432 Outer upper corners.
433 Switch As: Warning
434
435 Rear of Bodyz
436
Whelen 810 strobe - Five (5) <> (2) red lens & (3) amber lens
810 strobes with red lens in upper outer corners
810 strobe with amber lens centered over rear doors
810 strobes with amber lens mid body window level
Switch As: Warning
Strbg PQyrer Supply:
Three (3) Whelen UPS690's
437
438
439
440
441
442
443
Page 10
Tamarac Fire Department
A B C
444 Location: Compartment # 3
445
446
447 cc SCENE LIGHTING as
448
449
450 Curb -Side Scene Log
451 Two (2) Whelen 810 halogen 8 to 32 degree.
452 Inboard of red lights on upper body.
Switch As: 1. Right flood - 2. Curbside door opened - 3. rear light
453 as BU.
454
455 Street Side Scene Lights:
456 Two (2) Whelen 810 halogen 8 to 32 degree.
457 Inboard of red lights on upper body.
458 Switch As: 1. Left flood 2. Rear light as BU
459
460 Rear Scene Lights;
461 Two (2) Whelen 810 halogen 8 to 32 degree.
462 Over rear doors outboard of amber light.
Switch As: 1. rear flood - 2. Vehicle placed in reverse - 3. Rear
463 doors opened.
464
465 Spotlight:
466 Optronics 400,000 CP - aluminum holster
467
468
469 ca115v/230v AC ELECTRICAL SYSTEMS »
470
471
472 Shoreline s em•
473 Kussmaul WP-15 Super Auto -Eject - streetside front
474
475 Block Heaten
Wire to shoreline. Switch drivers side center console. Switch to
476 have pilot light.
477
478 Circuit Breaker Panel:
479 One (1) 15 amp GFI breaker - panel box in AC cabinet
481
<< 120V AC POWER RECEPTACLES »
Interior 120V 15A Duplex ReceptagIgn
(1) RF/ALS left forward upper wall #1
(1) RF/ALS left forward midwall # 1
482
483
484
485
486
487
488
489
Page 11
Tamarac Fire Department
A B --- C
490 cc EXTERIOR TRIM & COMPONENTS as
491
492
493
494 Rear SleR Kick Plate: as BUMpgE Under Ride Style CC
495 .100'aluminum diamond plate with 1/4" PVC skirt 4'H.
496 Rear Tow Eyes: None
License Plate Holder: Cast Products RRC30002_ - »streetside<<
497 on kick plate
498
499 Rear Step Bumper: » Under Ride 5tyl
500
Description: 90" wide Steel 'C' channel-.100" diamond plate skin.
Dock Bumpers: Yes
Stone Guards:
Front: (2) .063" aluminum diamond plate
Rear: (2) .063' aluminum diamond plate
Rub Rails:
Aluminum "C" channel with rubber insert.
Reflective Insert: White
Wheel Well Skirts:
Yes - see pictures
Rear Fenderettes:
Rubber
Mud Flaps:
Front: Yes
Rear: Yes
<< EXTERIOR COMPARTMENT ACCESSORIES as
'
Compartment Lighting:
Krystal Lites
Special Note: The oxygen cylinder regulator light shall activate by
switch in rear action area.
Floor &Shelf Decking:
Compartment Floors: Black Tiger Tile with beveled edges in
compartment bottoms
Shelves: Black ribbed rubber mat
501
502
503
504
505
506
507
508
509
510
511
512
513
514
515
516
517
518
519
520
521
522
523
524
525
526
527
528
529
530
531
532
533
Page 12
Tamarac Fire Department
A B C
534 rr PATIENT COMPARTMENT INFORMATION as
535
536
537 Attendants Seat:
538
EVS Childs seat mounted on swivel base that locks forward & rear.
Position seat to allow more space between the stretcher and the
seat
Side CPR eat:
Standard with » fixed « back rest & lap belt.
Set the seat and rear AA section back '6'
Air Cogd i i Heat U Non -Ducted
Hoseline heat/cooling unit #UNT-4191
Location: Forward bulkhead
539
540
541
542
543
544
545
546
M547
548
R-134 Condenser: Wedge mounted HoselineTMC # 2004 top
mounted condenser - Paint wedges & condenser to match body
Second Compressor: Yes
Interface with Horton 450 Corsair fan - Activate in neutral & AC in
operation.
Upholstery:
Ash
Floor Covering;
Lonseal it Mica # 421 - roll up walls 4'
Wall Panels
1 Dolphin Gray
549
550
551
552
553
554
555
556
557
558
559
41-44
561
Uxan Glass
Clear
Ceili-ng Panel:_
Fiberglass reinforced plastic (white)
Ceiling IV _ s:
562
563
564
565
566
567
568 Two (2) Cast Products model A2014 recessed IV hangers.
569 Mid -chest (1) each side
570
571 Interior tora e a ets:
572
573 Cabinet "A"
574 Location: Streetside upper rear
575 Door: Restocking - sliders - (2) gas struts - center latch
576 Shelves: (1) Aluminum
Page 13
Tamarac Fire Department
577
578
579
580
581
582
583
585
586
587
588
589
590
591
592
593
594
595
596
597
598
599
600
601
602
603
604
605
606
607
608
609
610
611
612
613
614
615
616
617
618
619
620
621
622
A I B I C
Cabinet 'B'
Streetside forward of "A" & above rear AA
Door: Restocking - sliders - (2) gas struts - center latch
Shelves: (2) aluminum
Inset 6' with rear action area
Cabinet "C'
Location: Streetside above rear section of forward action area
Door: Restocking - sliders - (2) gas struts - center latch
Shelves: (1) Aluminum
Cabinet 'D'
Location: Streetside above forward section of forward action area
Door: Restocking - sliders - (2) gas struts - center latch
Shelves: (1) Aluminum
This cabinet is inpiace of the refrigerator
Cabinet "E"
Location: Streetside below cabinet "A"
Door: Restocking - sliders - (2) gas struts - center latch
Shelves: (1) Aluminum
Drawer 'G"
Location: Streetside below cabinet'E'
Drawer: Locking lever latch - lock in the out position
Lever latch to have matching keys
Drawer 'G1'
Location: Streetside below rear action area
Drawer: Locking lever latch - lock in the out position
Lever latch to have matching keys
8-1/2' X 8-1/2' security section - forward front corner - Medeco
lock - door to hinge to rear
Cabinets 'P1'
Location: Forward of attendants seat 'stacked"
Door: 3/8' Lexan - finger hole - positive lock
Cabinets "P2"
Location: Forward of attendants seat "stacked"
Door: 3/8" Lexan - finger hole - positive lock
Cabinets 'P3'
Location: Forward of attendants seat "stacked"
Door: 3/8" Lexan - finger hole - positive lock
Page 14
Tamarac Fire Department
A 1 B 1 C
623 Cabinet "P4" - Radio Cabinet
624 Location: Below cabinet'P3"
625 Door: Solid - Lever latch - plastic vent in door
626
627 Door: "L"
628 Location: RF access to exterior compartment #
629 Door: Solid with lever latch
630
631 Cabinet 'L1'
632 Location: Above cabinet
633
Door: Top hinged - (1) gas strut - solid Lexan center - Southco latch
Squad Bench "Q'
Hinged padded lid
Cabinet "S'
Location: Curbside above forward squad bench
Door: Restocking - sliders - (2) gas struts - center latch
Cabinet "S1"
Location: Curbside above rear squad bench
Door: Restocking - sliders - (2) gas struts - center latch
Interio Grab Handles:
Centerline roof: Full length module.
Rear Entry: (2) 24' rightside & leftside of entry
Curbside entry: (1) 24' rightside entry
Squad Bench:
» 4" center set back <<
Auxiliary Stretcher Hardware: No
Deceleration Barrier: Mansaver Bar
Hold Open: Gas Strut (2)
Maximum height cushion 18"
634
635
636
637
638
639
640
641
642
643
644
645
646
647
648
649
650
651
652
653
654
655
656
657
Cabinet: Use available space forward end behind aisle facing waste
area - drop down door - Southco latch - cable restraint with Perko clip
Biological t :
Single container - open face - angled container
Forward end aisle side squad bench
Maxxim # 8707 - Sample in Iveys office
Action Areg (forward):
Corian counter top
Clock: 6" battery powered clock
Light: 19' fluorescent
Oxygen line pressuregauge: One (1)
658
659
660
661
662
663
664
665
666
667
668
Page 15
Tamarac Fire Department
A I B - C
669 Oxygen outlet: One (1)
670 Suction outlet: One (1)
671 Suction control and gauge: One (1)
672 Suction canister: One (1)
673 12 volt power outlets: One (1)
674
Cylinder Access Window: Wide window to reach both cylinders
Action Area (rear):
Corian counter top
Dome Lights - 12y:
Weldon # 8045
Quantity: Seven (7)
Location: Four (4) over primary stretcher, and three (3) over squad
bench.
Switch From: Action area switch panel, primary stretcher low power
when entry doors are opened.
Swivel Light:
Intertek WKL5531 ceiling in front of CPR seat
Auxiliary -12v. pC Power Source:
Description: Cigar lighter style
Quantity: Two (2)
675
676
677
678
679
680
681
682
683
684
685
686
687
688
689
690
691
Location: (1) Action area & (1) RF/ALS next to top 110V outlet.
Radio P_Qmgt_D4SS:
50A in radio cabinet
Antenna C,onngctigns:
1. Cab roof to cabinet P4
2. Cab roof to cabinet P4
3. Cab roof to center console
Exhaust Blower:
Attwood in -line bilge blower #1741-4* 230 CFM.
Left interior wall.
Switch in action area.
r< ACCESSORY EQUIPMENT as
stretcher:
Type: Set up for Model 93 stretcher
Mounting Hardware: Ferno 175-4
692
693
694
695
696
697
698
699
700
701
702
703
704
705
706
707
708
709
710
711
712
713
Page 16
Tamarac Fire Department
A B C
714
715 << OXYGEN & SUCTION SYSTEM »
716
717
718 CYLI E S-
Type of System: Pull out storage board - Zico QR-MV bracket - Use
719
two (2) slides to get cylinders completely out of the compartment
Number of cylinders: 2
Size of cylinder: Set up for aluminum'M,s'
Compartment # 1 wall # 3 rear of divider
Two (2) 50 PSI regulators 'T' together
9xygen Outlets:
Type: Ohio
Number: Two (2)
Location: (1) AA & (1) handrail recess head of stretcher
Reffulator Line-P-ressure Gaugc
Type: Analog dial in action area.
Suction System:
Outlet: Ohio
Canister Type: Disposable Bemis.
Regulator type: SSCOR model 22000
Pump Type: Thomas R907BDC22 - AC cabinet left side
Location: Action area.
SHIP LOOSE EQUIPMENT
720
721
722
723
724
725
726
727
728
729
730
731
732
733
734
735
736
737
738
739
740
741
742
743
744
1. Two (2) 5 pound ABC fire extinguishers with vehicle brackets.
2. Owners manuals - (2) each.
3. OEM Manuals
4. Three complete sets of spare keys.
5. Shoreline connector plug
6. Coax PL-259 connectors
7. As built electrical drawings.
8. Temp. vehicle tag
9. Ferno Model 93ES stretcher complete
10. Two (2) aluminum 'M' cylinders
11. Two (2) 50 PSI cylinder regulators
12. Four (4) Alcoa aluminum wheels - (2) front & (2) rear
745
746
747
748
749
750
751
752
753
754
755
Page 17
TES RESO #9193 Exhibit 2
CONTRACT
BID NO.: 5472-4/01-3
EMERGENCY MEDICAL CARE VEHICLES
CONTRACT PERIOD: 06/01/00 through 05/31/01
COMMODITY CODE: 929-39
PART #1: VENDORS AWARDED
FEIN:
59-1897336
VENDOR:
Aero Products Corporation
STREET:
700 Aero Lane
CITY/STATE/ZIP
Sanford, Florida 32771
F.O.B. TERMS:
Destination
PAYMENT TERMS:
1% 20 Days Net 30
DELIVERY:
250 to 300 Days A.R.O.
PHONE:
(407) 330-5911
FAX:
(407) 330-9920
CONTRACT PERSON:
SCOTT BARNES
AWARD SHEET
(Previous Bid No. 5472-4/01-2)
OTR YEARS: (4) Four
PART #2: ITEMS AWARDED
Emergency Care. Vehicle, Type I, per Bid Specifications, Freightliner 1998
FL60 Extended Cab Chassis 192", Wheelbase 100" Cab to Axle, Module Body
160" Lenght X 96" Width X 72" Headroom @$125,819.00.
4
c
Option 1- $1,626.00 credit per vehicle.
�
Option 2- $1,175.00 for raised roof cab per unit.
C
:ate
Option 3- $1,800.00 Linex Interior of patient compartment per unit.
TOTAL VEHICLE PRICE WITH OPTION #3: $127,519.00
c3-n
PART #3: AWARD INFORMATION
�n
�
-v3
(XX)BCC AWARD DATE: 5/06/97 AGENDA ITEMS #: N/A
ti
BIDS & CONTRACTS RELEASE DATE: 05/22/97 OTR YEAR: Third of Four
ADDITIONAL ITEMS ALLOWED: NONE
SPECIAL CONDITIONS: N/A
TOTAL CONTRACT VALUE: $1,542,979.90
USER DEPARTMENT
FIRE
DOLLAR AMOUNT
ALLOCATED
$1,542,979.90
SENIOR PROCUREMENT AGENT: J. CARLOS PLASENCIA, CPPB
06/27/00
f
METROPOLITAN DADE COUNTY, FLORIDA Air%�
METRO'DADE MIME
STEPHEN P. CL4RK CENTER
GENERAL SERVICES ADMINISTRATION
PROCUREMENT MANAGEMENT DIVISION
SUITE 2350
111 N.W. 1st STREET
MIAMI, FLORIDA 33128-1989
(305) 375.5289
ADDENDUM NO. 1
0
September 3, 1996
TO: ALL PROSPECTIVE BIDDERS
SUBJECT: Bid No. 5472-4/01-OTR Emergency Medical Care Vehicles
OPENING DATE: October 2, 1996 at 1:00 p.m.
This Addendum is and does become_ a part of Bid 5472-4/01-OTR
entitled: Emergency Medical Care Vehicles.
Please note the following change(s):
See Attachment consisting of 17'Pages.
ALL ELSE REMAINS THE SAME
Tony Arroyo, CPPB Supervisor,
GENERAL SERVICES ADMINISTRATION
Procument Management Division
TA/jcp
METROPOLITAN DADE COUNTY, FLORIDA
M® DADE
ADDENDUM NO. 2
September 4, 1996
TO: ALL PROSPECTIVE BIDDERS
�S�/%
STEPHEN P. CLARK CENTER
GENERAL SERVICES ADMINISTRATION
PROCUREMENT MANAGEMENT DIVISION
SUITE 2350
111 N.W. 1st STREET
MIAMI, FLORIDA 33120-1989
(305) 3755289
SUBJECT: Bid No. 5472-4/01-OTR Emergency Medical Care Vehicles
OPENING DATE: October 2, 1996 at 1:00 p.m.
This Addendum is and does become a part of Bid 5472-4/01-OTR
entitled: Emergency Medical Care Vehicles.
Please note the following change(s):
Section 3.0:
1) Paragraph 3.2.1.1- delete 73 MPH.
2) Paragraph 3.2.2.13 first paragraph last sentence add after the word
below " (and vocation # 2720).
Item 5 -Delete 96% add 95.74%. Last sentence after the
word "chart" add (which shall be submitted with the bid.)
ALL ELSE REMAINS THE SAME
Tc;y Arroyo, CPPB Supery or, �;l
GENERAL SERVICES ADMINI RATION
Procument Management Division
TA/jcp
METROPOLITAN DADE COUNTY, FLORIDA
MBE DADS .. _
ADDENDUM NO. 3
September 23, 1996
TO: ALL PROSPECTIVE BIDDERS
10"o'�
V, 110F -
STEPHEN P. CLARK CENTER
GENERAL SERVICES ADMINISTRATION
PROCUREMENT MANAGEMENT DIVISION
SUITE 2350
111 N.W. 1st STREET
MIAMI, FLORIDA 33128-1989
(305) 375-5289
SUBJECT: Bid No. 5472-4/01-OTR Emergency Medical Care Vehicles
OPENING DATE: October 2, 1996 at 1:00 p.m.
This Addendum is and does become a part of Bid 5472-4/01-OTR
entitled: Emergency Medical Care Vehicles.
Please note the following change(s):
Bid Opening is hereby re -scheduled for October 23, 1996 at 1:00 p.m.
for the Technical Response Section of the Bid.
SECTION 2.0 PARAGRAPH 2.6 ADD THE FOLLOWING:
Bidders shall submit CAD Drawings, unflagged SCAAN printout and Fully
Loaded Weight Distribution Chart with the Techical Response Section.
However, Bidders who fail to submit the above -referenced documents as
specified, shall do so within (15) days after bid opens or no later
than November 7, 1996 at 5:00 p.m. Failure to submit these documents
during the extended period, shall render the proposal as "Non Responsive".
SECTION 2.0 PARAGRAPH 2.9 ADD THE FOLLOWING:
Item 2.9.20- Each manufacturer that offers a bid shall be required to
submit detailed CAD Drawings depicting its exact offering in response
to the bid specifications. Generic or "standard" CAD drawings from any
bidder that do not depict the interior or exterior configuration (with
minor variations allowed for differences in the manufacturing process)
as indicatedin this bid are not acceptable. At a minimum, views must
include front, rear, streetside and curbside exterior views, including
any special exterior compartment configurations and special equipment.
Interior views of the front bulkhead, rear doors, curbside and street -
side cabinetry shall also be provided with the bid submission.
2.9.21 The successful bidder shall sublrit within (30) thirty calendar days
after the pre -construction conference, the shop drawings for approval to the
MsUo .Dade.Ti-re -DePartmen-t,
2.9.22 At the final inspection, the successful bidder shall provide to the
Metro Dade Fire Department "As Built" Drawings for each vehicle.
ALL ELSE REMAINS THE SAME
Tony Arroyo, CPPB Supervisor,
GENERAL SERVICES ADMINISTRATION
Procument Management Division
ADDENDUM RESCUE 96
Bid No: 5472-4/01-OTR
2.6 Change to read
Failure to submit bids in accordance with the requirements of this
bid will result in the bid being rejected as non -responsive and the
bid will not be considered.
2.9.7 Change to read
The equipment and features required are listed in the bid
specifications. The County may after delivery and acceptance of
the initial equipment order, make changes to the required
equipment or equipment options supplied provided; such
changes are mutually agreed between the bidder and the County,
and , all changes in unit pricing are no more than the change in
Per unit documentable cost to the bidder, and, that the net amount
of any such changes is no more than seven and a half (7.5)
percent of the unit price originally bid. Bids requiring a pre -
construction conference, or, the construction and approval of a
prototype unit, will be considered in satisfaction of the initial
equipment order provision of this.paragraph.
2.9.16 , Change to read
Upon failure to deliver the. equipment in accordance with good
commercial practice, excellent ready to work condition, and full
compliance with the bid specifications and requirements to the
County within.the time stated by the bidder with their proposal, the
bidder shall be subject for liquidation damages in the amount of
$200.00 for each vehicle every calendar day that the vehicle is not
delivered acceptably. The charge for liquidation damages is in
addition to other remedies and timetable requirements listed in
paragraph 2.9.16 below.
Change numbering sequence between 3.3.20.2 and 3.3.21.2 .
(1)
3.1.2 Change to read
A third seat in the cab, Zico fold down type, shall be mounted on
an approved track system. This seat will slide out of the way in
order to travel from the cab to the patient compartment. The seat
shall slide into a pocket on the curbside of the rear wall of the
extended cab. The entire seat assembly shall lock in both the
stored and in service positions. A three point seat belt shall be
provided and installed for the flip up seat. This shall have a D.O.T.
certification.
3..1.3 Change to read
The extended cab shall have an exterior compartment on the
street side (Extended cab #1). This compartment shall be
approximately 48" H x 21" W x 27" D. There shall be a Robinson
(no substitute) roll -up locking dDor on the exterior and the interior
of this compartment. Four (4) coat hooks shall be mounted in
compartment. The exact dimension shall be determined at the
pre -construction conference
3.1.4 Change to read
The curbside of the extended cab shall have ah interior storage
cabinet for the storage of paper supplies (Extended cab #2). The
approximate size of the cabinet is 27" H x 26" W x 23" D. The exact
dimension shall be determined at the pre -construction
conference.
-3.2.1.1 Change to read
The rear axle shall have a ratio to provide positive gradability to 70
MPH and a maximum speed of 75 mph.
3.2.1.2 Change to read
15,000 Ibs GVWR rear axle shall have dual wheels and 245/70R x
19.5 tires with 12,000 Ibs GVWR air suspension.
3.2.1.3 Change to read
8,000 Ibs, GVWR front axle shall have wheels and 245/70R x 19.5
tires.
(11)
3.2.2.5 Change to read
Four wheel hydraulic disc brakes with anti -lock system.
3.2.2.13 Change to read
Allison MD 3060 World six speed automatic transmission.
Submit with the bid proposal an unflagged SCAAN printout
verifying the performance of the Allison MD-3060 Transmission
with the criteria listed below:
1. Use a fully loaded gvw of 17,500 pounds.
2. Actual rear axle bid.
3. Frontal area of 72 square feet.
4. Clutch fan, air compressor, power steering, air
conditioning and the alternator are engaged.
5. A drive line efficiency of 96%, a traction limit
coefficient of .7000, a road factor of 1.000, an air
resistance coefficient of .8000 and the transmission
and tires specified. Use six (6) tires on the ground
and the drive axle weight (rounded to an even
thousand) shown on the fully loaded weight
distribution chart.
3.2.2.15 Change to read
Tow hooks, two (2) front shall be mounted to the frame rails.
3.2.2.18 Change to read
Premium interior trim.
3.2.3.4 Delete
3.2.3.6 Change to read
A "Vanner" (no substitute) automatic low voltage sensing engine
high -idle control shall be provided and installed. There shall be a
manual override switch in the cab within reach of a seat belted
driver. The high -idle shall operate only when the transmission is
in neutral and the parking brake is applied.
(3)
3.2.3.8 Change to read
Two (2) "Little Light" model # L-5/12 (no substitute) flexible neck
map lights with red lens and rheostat switch. Mounting location to
be determined at the pre -construction conference. .
3.2.3.9 Change to read
A D.O.T. approved back-up alarm.
3.2.3.12 Change to read
Provide closed cell insulation in the cab to limit sound levels to a
maximum of 82 db. during a full power acceleration from a
standstill to maximum speed.
3.2.3.16 Change to read
Cab doors, exterior compartment doors, and the patient
compartment entry doors shall have electric door locks.
These locks shall operate from three (3) remote switches, two (2)
mounted on the body and one (1) in the cab. All doors shall lock
and unlock from all switches. Exact location of switches shall be
determined at pre -construction.
3.3 Change to read
MODULE BODY CONSTRUCTION
The body shall be 160 inches in length, constructed of 1/4 inch
6061-T6 structural aluminum extrusions, 6063-T-5 2" X 2" tubing,
aluminum castings, and 5052-H32 aluminum .125 sheet.
Structure assembly and sheet mounting shall be accomplished
by 3 inch skip welding. All butt welds shall be continuous on at
least three sides (example 6 inches of weld minimum on 2" x 2"
square tubing ). Sheeting must be securely bonded to all
structural components that it comes in contact with.
Compartment seams shall be completely welded to provide
structurally strong watertight compartments. Maximum
substructure spacing shall be 12 inches center to center. Non-
toxic closed cell foam insulation shall fill all the hollow areas
between all structural members in walls, floor, and ceiling of the
(al
body. The closed cell foam shall be covered with 1/4" Reflextex
foam. The wheel wells and entry door steps shall be lined with
lead lined foam to minimumize road noise. There shall be a walk
through between the cab and patient compartment. A rubber
bellows shall join the cab and body. The interior of the walkway
shall be finished to match the cab interior.
3.3.7.3 Change to read
Drip rails shall be mounted on a marine quality, non -hardening
bedding compound and be fastened by pop -rivets at 6 inch
intervals.
3.3.8 Change to read
DOERS --ALL
Exterior doors shall be full pan construction using .125" aluminum
face skin with an inner pan of channel construction (see attached
drawings).
3.3.8.6 Change to read
Triple ribbed, closed cell foam gaskets shall be secured around
the entire perimeter of each door where it makes contact with the
body and bulb type, closed cell foam gasket on the body frames
where the doors make contact with the frame to provide a double
sealing system.
3.3.8.8 Change to read
Alternate door construction methods will be considered upon
written request and presentation of a working model prior to the
pre -bid conference only.
3.3.9.6.1 Change to read
Exterior compartment #1 shall be located street side front.
Approximate interior dimensions 84" h x 21" w x 20" d
One (1) internal divider 10.5 inches from the front wall with one (1)
shelf 20 inches from the compartment floor There shall be a
second shelf the full width of the compartment approximately 48"
k I
above the floor. The top section of compartment shall have inside
and outside access. One (1) vertical sliding tool board, with
mounting brackets for SCUBA shall be mounted in the 25" space
between the two shelves. Two (2) Zico or equal SCBA brackets
with retaining straps shall be provided and installed in
compartment on sliding tool board.
3.3.9.6.3 Change to read
Exterior compartment #3 located above wheelwell street side. Shall
be a drawer with approximate interior dimensions of 10" h x 40" w x
19" d. This drawer shall open clear of the body and shall have a
rated capacity of 200 lbs.
3.3.9.6.4 Change to read
Exterior compartment #4 located street side rear of wheels.
Approximate interior dimensions: 30" h x 33" w x 19" d
Three (3) Zico SCBA or equal brackets with retaining straps shall
be provided and installed in compartment #4. SCBA brackets
shall fit a Dreager PA-80-FS breathing apparatus with backpack in
place.
3.3.9.6.6 Change to read
Exterior compartment #5, rear kick plate compartment.
Approximate interior dimensions: Full width between the frame
rails and as deep and high as possible.
3.3.9.8 Change to read
Exterior compartment #8 located curbside above the wheel well shall
be a drawer with approximate interior dimensions of 10" h x 68" w x
19 d. This drawer shall open clear of the body and shall have a rated
capacity of 500 lbs.
3.3.9.11 Change to read
All interior surfaces of exterior compartments including floor, walls
ceiling, shelves and trays shall be finished in "Line -Ex" # XS-350
(no substitute). Color to be determined at pre -construction -
conference
Note: For product information contact:
Advanced Composites Technology, Kevin Heronimus
PH. 205-464-9100
�/o)
Hialeah, Florida , 33010
3.3.16.1.2 Change to read
A solid state electrical management system shall be provided,
"Wired Right" or "CLASS I" systems are acceptable. This system
shall be accessible from an exterior compartment on the street
side of the unit (electrical compartment). The electrical
compartment door shall be keyed with a #510 key.
3.3.16.1.3 Change to read
All wiring shall be run through convoluted loom point to point with
no intermediate connections (ei. terminal blocks, crimped or
soldered connections). Any wiring that runs through the frame,
crossmembers or structural members shall be insulated against
abrasion.
3.3.16.3 Change to read
A Pollack (no substitute) on -off switch shall be used to isolate the
batteries from all circuits except those specifically noted to be
energized all of the time. This switch shall be located in the cab in
easy reach of the driver.
3.3.16.14 Change to read
__A two inch (2") flashing red "Door Ajar' warning light shall be .
provided in the cab for the exterior compartment doors and for the
entry doors. A map indicating which door is open shall be
mounted in the cab as well.
3.3.16.16 Change to read
A panel shall be provided in the action area to control the air
exhaust system, left and right dome lights, action area lights,
suction, air conditioning and fans.
3.3.17.2 Change to read
(f)
3.3.10.3 Add
A manually operated R.V. style step shall be provided and
installed under the side entry door step.
3.3.12.E Add
A 12 " x 40" tinted window shall be provided in the curb side of the
body above the squad bench. Exact location to be determined at
the pre -construction conference.
3.3.13.1 Change to read
A floor capable of withstanding a distributed load of at least 150
p.s.i. shall extend the full length and width of the patient
compartment. All structural butt welds shall be continuous on at
least three sides (6 inches of weld minimum on 2 x" x 2" square
tubing).
3.3.13.2 Change to read
An aluminum moisture shield of not less than .050" shall seal the
interior from the elements.
3.3.15.10 Change to read
Successful bidder shall supply all the interior cabinets with
Adapto plastic bins as follows:
1. 13 ea. PA2-4
2. 1-ea. PA2-6
3. 3 ea. PA2-8
4. 16 ea. PA8-4
5. 7 ea. PA8-6
6. 4 ea. PA8-8
7. 28 ea. PAM-2
8. 17 ea. PAM-3
The bins shall be placed in the interior compartments at delivery.
Exact location to be determined at pre -construction.
NOTE: For product information contact:
Adapto Storage Products Ph .305-887-9563
625 East 10 Th. Avenue Ph. 800-327-0745
(_;0
ga
v
r-
r�
N
M
n
Om
�::r
�o
P9
�r
Q
_ Cad
C
a
Four (4) Whelen 508S (no substitute), one (1) red, one (1) clear
and two (2) amber -shall be provided on the cab grille.
3.3.19.4 Add
The right side scene lights shall be activated by the side entry
door. An automatic resetting switch shall be mounted on the
interior of the patient compartment between the window and the
door jam for turning these scene lights off.
3.3.20.2 Change to read
Two (2) oxygen flow meters shall be provided and installed in the
outlets. The system shall be pressure and flow checked.
3.3.21.3 Change to read
A Hoseline (no substitute) #UNT-4191 shall be provided with -an
under truck auxiliary condenser unit # CND 4191 (no substitute).
The air conditioner shall be located near the ceiling above the
walk through in close proximity to the patient compartment's
center line. The cold air shall be ducted through the ceiling of the
patient compartment to ensure equal cooling through out the
patient compartment. A minimum of eight (8) vents shall be
provided in duct work. This A/C unit shall be a self contained
system with no connection to the O.E.M. A/C unit.
3.4.2 Change to read
Two (2) twenty four (24), inch Grover (no substitute) stuttertone air
horns shall be mounted one on each side of the hood. These
horns shall be actuated by one 12 volt solenoid controlled air
valve. All horn mounting bolts shall have self locking nuts.
3.4.2.2 Add
The air horns shall function any time the battery switch is on.
3.10.3 Add
All surfaces inside the patient compartment shall be finished in
"Line -Ex" (no substitute) # XS-350. These surfaces shall include
the floor. ceiling, walls, cabinets interiors and exteriors.
(5
Y�� r
It
Ql)
0
METRO-DADE
FIRE RESCUE
a
CURB SIDE BODY
m
0
(SCALE
I.,
n
x
(Y)
C�7 y
O C�
�Oz
0
C�
�o
tz
ab
\\
wl
16
I �w
(ld
r
f1t1 m
1.
41
BID NO: 5472-4/01-OTR
OPENING: 1:00 P.M., WEDNESDAY
DATE: OCTOBER 2, 1996
METROPOLITAN DADE COUNTY, FLORIDA
I N V ITATI0N
TO BID
TITLE
EMERGENCY MEDICAL CARE VEHICLES FOR METRO-DADE FIRE DEPARTMENT
IN CONJUNCTION WITH GSA/FLEET MANAGEMENT DIVISION FOR A ONE (1)
YEAR PERIOD WITH FOUR (4) ONE YEAR OPTION TO RENEW ON A YEARLY
BASIS
THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW:
BID DEPOSIT AND PERFORMANCE BOND:
CATALOGUE AND LISTS:
EQUIPMENT LIST:
INDEMNIFICATION/INSURANCE:
PRE -BID CONFERENCE/WALL-THRU
RACE -CONSCIOUSNESS MEASURE!
SAMPLES/INFORMATION SHEETS:
SITE VISIT/AFFIDAVIT:
SOURCE OF SUPPLY:
TRADE CERTIFICATION:
WRITTEN WARRANTY:
N/A
N/A
N/A
N/A
N/A
SEE SECTION 2.0, PARA. 2.2
N/A
N/A
N/A
N/A
N/A
J. CA S PLASENCIA, CPPB
%WoiPROPOLITAN DADE COUNTY
GENERAL SERVICES ADMINISTRATION
PROCUREMENT MANAGEMENT DIVISION
L1
Ook
4A
INSTRUCTIONS FOR MAILING A FORMAL BID IN RESPONSE
TO A SOLICITATION
Each bid proposal submitted to the Clerk of the Board should have the follow
information clearly marked on the face of the envelope: S
a Bidder's -name and return address
a Opening date of bid > Bid Number
> Title of the bid
Failure to include this information may result in your bid not being considered
Bidders should submit each proposal, consisting of one original and three copies and ap
attachments in one envelope. _y
Bid responses submitted tte at the same time for different solicitations must bg'placed in separate envelopes and each envelope should contain the information pre "usly :stated.
Failure to comply with this requirement may result in the bid(s) placed in the Wrong
envelope from being considered. ong
THE RESPONSIBILITY FOR OBTAINING AND SUB
CLERK OF THE BOARD ON OR BEFORE THE STATETIME ING A BID A T IS
SOLELY AND STRICTLY THE RESPONSIBILITY OF THE BIDDER. DADE
COUNTY IS NOT RESPONSIBLE FOR DELAYS CAUSED BY ANY MAID,
PACKAGE OR COURIER SERVICE, INCLUDING THE U.S. MAC OR
CAUSED BY ANY OTHER OCCURRENCE, BIDS RECEIVED BY THE CLERK
OF THE BOARD AFTER BIDS HAVE BEGUN TO BE OPENED WELL NOT BE
OPENED AND WILL NOT BE CONSIDERED.
Bids must be submitted to the fallowing address:
CLERK OF THE BOARD
Stephen P. Clark Center
111 N W. Ist Street, Suite 210
k'.Mi . d a ,331*-1913 r
It is the policy of Metropolitan ? 'd Coin to o
Americans with DisabilrtieS Act (A.. Al. For'_D.A. camWlaintscall
equ�rements of the
All bidders recommended for award shall be re fired to complete
an A.D.A. 75.-66.
, ccardan with Resolution R-38� 5 prior 'the -award of a contri "'.~ ..;.F�auret to
complgte 6 affida as Irequire =ma re 1 -4
recomme ded Y t the i'election oP� a previously
ward }
Rev. 51U'. /96
4'
U
BID NO: 5472-4/01-OT R
OPENING: 1:00 P.M., NVEDNESDAY
DATE: OCTOBER 2, 1996
METROPOLITAN DADE COUNTY, FLORIDA
INVITATION
TO BID
TITLE
EMERGENCY MEDICAL CARE VEHICLES FOR METRO-DADE FIRE DEPARTMENT
IN CONJUNCTION WITH GSA/FLEET MANAGEMENT DIVISION FOR A ONE (1)
YEAR PERIOD WITH FOUR (4) ONE YEAR OPTION TO RENEW ON A YEARLY
BASIS
THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW:
BID DEPOSIT AND PERFORMANCE BOND:
CATALOGUE AND LISTS:
EQUIPMENT LIST:
INDEMNIFICATION/INSURANCE:
PRE -BID CONFERENCE/NAL[-THRU
RACE -CONSCIOUSNESS MEASURE!
SAMPLES/INFORMATION SHEETS:
SITE VISIT/AFFIDAVIT:
SOURCE OF SUPPLY:
TRADE CERTIFICATION:
WRITTEN WARRANTY:
N/A
N/A
N/A
N/A
N/A
SEE SECTION 2.0, PARA. 2.2
N/A
N/A
N/A
N/A
N/A .
J. CA S PLASENCIA, CPPB
M&WROPOLITAN DADE COUNTY
GENERAL SERVICES ADMINISTRATION
PROCUREMENT MANAGEMENT DIVISION
B. Addition of a ion/Ad end
(1) Requests for additional information, explanations, clarifications or
interpretations must be made in writing to the PAID contact person
identified on the cover page of this bid solicitation. These requests should
be received by PLAID no later than 7 working days prior to the bid opening
date. Any request received after that time -may not be reviewed for
inclusion in the bid solicitation. The request must contain the requester's
name, address, and telephone number. If transmitted by facsimile, the
request should also include a cover sheet, with the sender's facsimile
number.
(2) PMD will issue responses to inquiries and any other changes it determines
to be necessary, by written addenda, issued prior to the bid opening date.
Bidders should not rely on any representations, statements or explanations
other than those made in the bid solicitation document or in any addenda
issued. Where there appears to be a conflict between this solicitation; and
any addenda issued, the last addendum issued will prevail.
(3) It is the Bidder's responsibility to ensure receipt of all addenda. Proposers
should verify with the PAID contact person, prior to submitting a Bid, that
all addenda have been received. If applicable, Bidders are required to
acknowledge the number of addenda received as part of this solicitation, by
completing and signing the attached Addenda Acknowledgement Form.
C. Conflicts in the Bid S lickgion
Where there appears to be a conflict between the General Terms and
Conditions, the Special Conditions, the Technical Specifications, the Bid
Proposal Section, or any addendum issued, the order of precedence shall
be: the last addendum issued, the Bid Proposal Section, the Technical
Specifications, the Special Conditions, and then the General Terms and
Conditions.
D. ' Prices onta M in id
(1) Prompt Payment Terms
a. Bidders may offer cash discounts for prompt payments; however,
such discounts shall not be considered in determining the lowest price
for bid evaluation purposes.
2
SECTION 1
GENERAL TERMS AND CONDITIONS
1.1- DEFINMONS
The term " Bid" shall refer to any ofier(s) submitted in response to this solicitation.
The term "County" shall refer to Metropolitan Dade County.
The term "Bidder" shall refer to anyone submitting a Bid in response to this solicitation.
The term "Contractor" or "Vendor" shall refer to the Bidder(s) receiving an award as a
result of this solicitation.
The term "Contract" shall mean this bid solicitation, the Bidder's response to this
solicitation, as approved by the County in accordance with Administrative Order 3-2 and
any purchase order or change order issued by the GSA Procurement Management
Division (PLAID).
The term "GSA" shall refer to Dade County's General Services Administration
Department.
1.2 CONTENTS OF BID
A. General Conditions
0). Bidders shall thoroughly familiarize themselves with the terms and
conditions and requirements of this solicitation.
(2) It is the sole responsibility of the Bidders to familiarize themselves with the
bid requirements and all conditions affecting the performance of the work.
No pleas of ignorance by the Bidder of conditions that exist, or that may
exist as a result of the failure to fulfill the requirements of the bid
solicitation, will be accepted as a basis for varying the requirements of the
County, or the compensation to be paid to the successful Bidder.
(3) Bidders are advised that this contract is subject to all legal requirements
contained in the County's Administrative Order 3-2 and all other applicable
County Ordinances and/or State and Federal Statutes. Where conflicts
exist between this bid solicitation and these legal requirements, the higher
authority shall prevail.
Rev. 5/ 15/96
1
B. Ye d r Re ' ration
Dade County requires vendors to -complete a registration application with
GSA Procurement Management Division. Bidders recommended for
award who are not so registered prior to award, may not be recommended
for award. Failure to register may result in the rejection of the Bid. To
register, or for assistance in registering, contact (305) 375-5289.
C. Criminal C nvictio Di closure
Pursuant to Metro -Dade County ordinance No. 94-34, "Any individual
who has been convicted of a felony during the past ten years and any
corporation, partnership, joint venture or other legal entity having an
officer, director, or executive who has been convicted of a felony during
the past ten years shall disclose 'this information prior to entering into a
contract with or receiving funding from the County." Forms -are available
from PMD.
D. Sworn tatemen o Public E ity Crim s
Pursuant to Paragraph 2(a) of Section 287.133, Florida Statutes, "Any
person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may .not submit a bid on a
contract to provide goods or services to a public entity, may not submit a
bid on a contract with a public entity for construction or repair of a public
building or public.work, may. not submit bids on leases of real property to a
public entity, -may not be -awarded or perform -work as a contractor,
supplier, or subcontractor, or consultant under a contract with any public
.entity, and may not transact business with any public entity in excess of the
threshold amount provided in Section 287.017, for CATEGORY TWO
($10,000.00). for a period of 36 months from the date of being placed on
the convicted vendor list."
E. Minori and Di advanta ed Business EnteEprises
The County endeavors to obtain the participation of all minority and
disadvantaged business enterprises. For information and to apply for
certification, contact the Department of Business Development, 1 I l N.W.
1st Street, Suite 1710, Miami, FL 33128, Phone; (305) 375-4132.
4
r
b. Bidders are required to provide prompt payment terms in the
space provided on the Bid Proposal signature page of this
solicitation. If no prompt payment discount is being offered, the
Bidder must enter zero (0) for the percentage discount to indicate no
discount. If the Bidder fails to enter a percentage, it is hereby
understood and agreed that the payment terms shall be 2% 20 days,
effective after receipt of invoice or final acceptance; whichever is
later.
1.3 PREPARATION AND SUBMISSION OF BIDS
A. Preparation/Submission
(1) The Bid Proposal Form must be used when submitting a Bid. Use of
any other form may result in the rejection of the bid.
(2) The bid must be typed or completed in ink. Use of pencil or erasable
ink shall result in the rejection of the bid. The Bidder's authorized agent
must sign the Bid Proposal Form in ink. All corrections made by the
Bidder should be initialed in ink by the authorized agent. Failure to do
so may result in the rejection of the bid.
(3) Where there is a discrepancy between the.unit prices and any extended
prices, the unit prices shall prevail.
(4) Additional bid proposals may be considered. The County will consider
additional bid proposals from the same Bidder for the same solicitation,
provided that the additional bid(s) offer a different product or level of
service that meets or exceeds the solicitation requirements. Additional
bids which offer a different price for the same product or level of
service shall not be considered. In order for the County to consider
_ _additional bids, the bidder shall complete a separate Bid Proposal form
for each bid. Three copies of each bid should be placed in the same bid
envelope.
(5) Unless otherwise specified in the Special Terms and Conditions, the
proposed delivery time, if required, must be stated in calendar days.
(6) Bidders shall not charge federal taxes nor State of Florida sales, excise
and use taxes in bid prices, as the County is exempt from payment of all
such taxes. Upon request, the County will provide a tax exemption
certificate.
(7) Telegraphic of facsimile bids will not be considered.
3
D. Demonstra 'on f Competengy
(1) Bids will only be considered from firms who are regularly engaged in
the business of providing the goods and/or services required by this
solicitation. Bidders must be able to demonstrate a good record of
performance and have sufficient financial resources, equipment and
organization to insure that they can satisfactorily provide the goods
and/or services if awarded the contract.
(2) The County may conduct a pre -award site inspection or hold a pre -
award qualification hearing to determine if the bidder possesses the
requirement outlined in (1) above and is capable of performing the
contract. The County may consider any evidence available regarding
the financial, technical and other qualifications and abilities of a Bidder,
including past performance (experience) with the County or any other
governmental entity in"making the award.
(3) The County may require the Bidder(s) to show proof that they have
been designated as an authorized representative of a manufacturer or
supplier, if required by this solicitation.
(4) Dade County reserves the right to audit all records pertaining to this
solicitation or any award(s) resulting from this solicitation, financial or
otherwise.
E. Bids may be rejected if price(s) are not fair and reasonable, as determined by
the County, and/or exceed the County's estimated budget for this contract.
1.6 AWARD OF CONTRACT
A. The Bid Solicitation, any addenda and/or properly executed modifications,
and the purchase order (if issued), constitute the entire contract.
B. Tie bids will be decided by the Director of Procurement or designee, and
according to Ordinance 94-166, Resolution No. 50-96, and Ordinance 96-
26, when applicable.
C. The award of this solicitation may be preconditioned on the subsequent
submission of other documents, as specified in the Special Conditions or
Technical Specifications. The Bidder shall be in default of its contractual
obligation if such documents are not submitted in a timely manner and in
the form required by the County. Where the Bidder is in default of these
contractual requirements, the County, through action taken by PMD, may
rescind the award.
6
1.4 MODIFICATION OR WTI'HDRAWAL OF BIDS
A. Modification of Bid
Any modification to a bid must be submitted to the Clerk of the Board
prior to the time and date set for bid opening. The Bidder shall submit a
new Bid Proposal Form and a letter, on company letterhead, signed by an
authorized agent of the Bidder, stating that the new submittal supersedes
the previously submitted bid. proposal. The sealed envelope should contain
the same information as required for submitting the original bid. In
addition, the envelope should contain a statement that this bid replaces the
previously submitted bid. No modifications of a bid shall be accepted after
bids have opened.
B. Withdrawal of Bids
Bids shall be irrevocable unless the bid is withdrawn as provided herein. A
bid may be withdrawn only by written letter received by the Clerk of the
Board prior to the bid opening date. Bids may also be withdrawn 90 days
after the bid was opened and prior to award, by submitting a letter to the
contact person identified on the front cover of this solicitation. The
withdrawal letter must be on company letterhead and signed by an
authorized agent of the Bidder.
1.5 EVALUATION OF BIDS
A. The County may reject a bid proposal and award to the next lowest
responsive/responsible bidder or:
The County may reject and re -advertise for all or any part of the Bid
Solicitation, whenever it is deemed in the best interest of the County.
B.----Elimination From Consideration
A contract shall not be awarded to any person or firm which is in arrears to
the Dade County upon any debt, taxes, or contract; or which is a defaulter
as surety or otherwise upon any obligation to the County.
C. Waiver of Informalities
The County reserves the right to waive any informalities or irregularities in
any or all bids.
W
1.8 CONTRACTUAL OBLIGATIONS
A. Rule RegUlations. Licensing Re tiireme is
The Bidder shall comply with all laws and regulations applicable to the
goods and/or services contained in this solicitation. Bidders are presumed
to be familiar with all Federal, State and local laws, ordinances, codes and
regulations that may in any way affect the goods -and/or services offered.
B. Conditions of Material and PlIckWn
(1) Unless otherwise specified in the Special Conditions or Technical
Specifications, all containers shall be suitable for shipment and/or
storage and comply with the County's Recycled Packaging Resolution
No. R738-92.
(2) All goods furnished shall be fully guaranteed by the Bidder against
factory defects and workmanship. Any defects which may occur within
the period of the manufacturer's standard warranty shall be corrected
by the Bidder at no expense to the County. The standard
manufacturer's warranty may be superseded by the Special Conditions.
C. Spbcontracting
(1) Unless otherwise specified in this solicitation, the Bidder shall not
subcontract any portion of the work without the prior written consent
of the County. The ability to subcontract may be further limited by the
Special Conditions. Subcontracting without the prior consent of the
County may result in termination of the contract for default.
(2) Quarterly reporting when subcontractors are utilized: Bidders are
advised that when sub -contractors are utilized to fulfill the terms and
conditions of this contract, Dade County Resolution No. 1634-93 will
apply to this contract. This resolution requires the successful
Contractor(s) to file quarterly reports as to the amount - of contract
monies received from the County and the amount that have been paid
by the Contractor directly to Black, Hispanic and Women -Owned
businesses, performing part of the contract work. Additionally, the
listed businesses are required to sign reports, verifying their
participation in the contract work and their receipt of such monies. The
requirements of this resolution shall be in addition to any other
reporting requirements by law, ordinance or administrative order.
8
D. The term of the contract shall be specified in one of four documents, issued
to the successful Bidder. These documents may either be the contract, a
purchase order, notice of award, or an award sheet.
E. The County reserves the right to automatically extend this contract for up
to 90 calendar days beyond the stated contract term. The County shall
notify the Bidder in writing of such extension.
F. The implied warranty granted under the Uniform Commercial Code shall
apply to all goods purchased under this solicitation.
G. Estimated quantities or estimated dollars if provided are, for Bidder's
guidance only. No guarantee is expressed or implied as to quantities or
dollars that will be used during the contract ' period. The County is not
obligated to place an order for any given amount subsequent to'the award
of this bid. Estimates are based upon the County's actual needs and usage
during a previous contractual period. Said estimates may be used by the
County for purposes of determining the low bidder meeting specifications.
H. Any award made under this solicitation does not create an exclusive
contractual relationship. The County reserves the right to obtain the goods
or services contained in this solicitation from other sources of supply_
1. The award of this contract is subject to Ordinance No. 94-166, Resolution
No. 50-96 and Ordinance 96-26 pertaining to interlocal agreement with
Broward County; which, except where federal or state law mandates to
the contrary, allow preference to be given to a local business in the amount
of one and one-half percent (1.5%) of the bid proposal price. In the case
of tie bids involving local businesses, preference will be given to the local
business having the greatest percentage of its employees that are Metro -
Dade County residents first or Broward County residents second.
For the purposes of the applicability of this ordinance, "local business"
means the vendor has its headquarters located in Metropolitan Dade or
Broward Counties or has a place of business located in Metropolitan Dade
or Broward Counties at which it will produce the goods or perform the
services to be purchased.
1.7 RIGHT OF APPEAL
Any Bidder may protest any recommendation for contract award or rejection of all
bids, in accordance with the procedures contained in Section 2-8.4 of the Code of
Metropolitan Dade County.
1.9 MODIFICATION OF THE CONTRACT
The contract may be modified by unilateral action of the County or by mutual
consent, in writing, and through the issuance of a modification to the contract,
purchase order, notice of award or award sheet, as appropriate.
1.10 TERMINATION OF CONTRACT
A. TeaWnation_ of Conv rnence
The County, at its sole discretion, may terminate this contract without
cause by providing the Bidder(s) with thirty (10) day advance notice.
Upon the receipt of such notice, the Bidder shall not incur any additional
costs under this contract. The County shall be liable only for reasonable
costs incurred by the Vendor(s), as determined by the County, regardless
of the method of payment required by the contract.
B. Termination for Default
The County may terminate this contract upon the failure of the Vendor to
comply with the provisions and requirements of the contract. The
County's decision not to . take action upon a failure of the Vendor to
perform shall not be construed as a waiver of the ability of the County to
take action at a later date and time. The County shall also have the ability
to place a Vendor on probation or terminate any portion of the contract.
The date of termination shall be stated in a written notice to the Vendor.
In the.event the Vendor is terminated for default, the County reserves the
right to re -procure the goods or services from the next lowest responsive
and responsible bidder or re -solicit the contract. The County may charge
the Vendor any differences in cost between the Vendor's price and the re -
awarded price and any costs associated with re -awarding or re -soliciting
this contract.
The County may also debar or suspend the vendor from conducting
business with the County, in accordance with appropriate County
ordinances.
10
E.
F
G
(H)
(3) Where sub -contracting is permitted, the Contractor shall obtain consent
of the County prior to utilizing the sub -contractor. All actions of any
sub -contractor are the sole responsibility ofthe Contractor.
No e: This requirement is separate and independent from any
requirements that may be contained in the Special Conditions,
Paragraph 2.2.
Assi nt
The Vendor shall not assign, transfer, or otherwise dispose of this contract,
including any rights, title or interest therein, or their power to execute such
contract to any person, company, or corporation without the prior written
consent of the County.
Deliver!
Unless otherwise specified in this solicitation, prices quoted shall be F.O.B.
Destination with freight included in the proposed price.
E—m-ployees Are Responsibiliy of Bidder
All employees of the Vendor shall be considered to be, at all times,
employees of the Bidder under its sole direction and not an employee or
agent of the County. The Bidder shall supply competent and physically
capable employees. The County may require the Bidder to remove an
employee it deems unacceptable. Each employee shall wear proper
identification.
Indemnification of County By Successf
M Bidder
The successful Bidder shall indemnify and save the County harmless from
any and all claims, liability, losses and causes of action, including but not
limited to patent and royalty infringement, which may arise out of the
fulfillment of the contract. The Vendor shall pay all claims and losses of
any nature in connection with this contract, and shall defend all suits, in
the name of the County when required by the County, and shall pay all
costs and judgments which may result.
Protection of Property
All existing structures, utilities, services, roads, trees, shrubbery, etc. shall
be protected against damage or interrupted services at all times by the
Vendor during the term of this contract. The Vendor shall be held
responsible for repairing or replacing property, to the satisfaction of the
County, which is damaged by reason of the Vendor's operation on County
property.
mclKuruL1iAn unut LUUNIT BID NO. 5472-4/01-OTR
2.5 Intentionally Omitted
2.6 METHOD OF AWARD FOR TWO STEP BIDDING
Bidders will submit their Proposal(s) in two (2) parts, simultaneously.
These two parts will consist of the Technical Response Section and the
Pricing Response Section of this Bid Solicf-tation. The two parts will
be submitted in separate envelopes, each plainly labeled with the
Bidder's name and address and the Section contained. The envelope
distributed to you (marked with a red dot) is to be used for the
Pricing Response Section.
1. The Technical Response Section will contain all applicable
requirements of this Bid Solicitation and all technical material
the Bidder is required/wants to submit as part of their Technical
Proposal.
2. The Pricing Response Section will be submitted in the envelope
furnished with the Red Dot and must be sealed prior to submitting
this bid solicitation.
Upon the opening of this bid solicitation a Technical Section
evaluation period of approximately four (4) weeks will commence. At
the conclusion of this evaluation period all proposers will be
notified by mail of the result of that evaluation. Upon the mailing of
that notification a ten (10) day protest period will commence. Any
protests made under this provision must be in accordance with Article
1.7, Section A, or the Invitation to Bid. Upon the conclusion of the
protest period or the resolution of any such protests. Bidders will be
advised of the opening date for the Pricing Response Section.
Failure to submit bids in accordance with the requirements of this bid
will result in the bid being rejected as non -responsive and the bid
will be considered.
2.7 Intentionally Omitted
2.8 Intentionally Omitted
2. SPECIAL CONDITIONS FOR BIDDING MOBILE E g PMENT
A. BIDDING EQUAL PRODUCTS, NO SUBSTITUTION COMPONENTS, MANUFACTURER'S
CATALOGUES/BROCHURES AND PRODUCT DEMONSTRATIONS:
2.9.1 Manufacturer's name, brand name and/ or model number when used in
these specifications are for the sole purpose of establishing
minimum requirements of levels of quality, standards ' of
performance and design required. They are in no way intended to
prohibit the bidding of other manufacturer's brands of equal or
similar material, quality, design and standards of performance,
unless the wording NO SUBSTITUTION is used. When an equal or
similar product is bid, the bidder will furnish with the Bid
Proposal the factory information sheets (specifications,
brochures, etc.) that show the product meets the required
specifications; however, the bidder may be given the opportunity
Page 2
METROPOLITAN pADE COUNTY
BID NO. 5472-4/01-OTR
SECTION 2.0 SPECIAL CONDITIONS
EMERGENCY MEDICAL CARE VEHICLES
2.1 PURPOSE: TO ESTABLISH A CONTRACT FOR THE COUNTY
The purpose of this Invitation To Bid is to establish a contract for
the purchase of Rescue Ambulance Vehicles in conjunction with the
County's needs on an as needed when needed basis.
2.2 RACELTHNICITYLGEND_ER CONTRACT MEASURES:
This contract includes Participation Provisions for Certified Black
Business Enterprises (BBE's) and/or Certified Hispanic Business Enter-
prises (HBE's) and/or Certified Women Business Enterprises (WBE's) as
indicated in Appendix A of this Bid/Proposal solicitation.
2.3 PRE -BID CONFERENCE (RECOMMENDED
A pre -bid conference will be held on August 20, 1996
N.W. 1st Street, 18th Floor in conference room no.
proposed specifications. It is recommended that a
the firm attend in order to become familiar
specifications.
at 9:30 A.M., 111
18-3 to discuss
representative of
with the bid
Bidders are requested to bring this Invitation To Bid package to the
conference, as additional copies may not be available.
2.4 TERM OF CONTRACT AND PRICE ADJUSTMENTS:
This contract shall commence on the first calendar day of the month
succeeding approval of the contract by the Board of County
Commissioners unless otherwise stipulated in the Notice of Award
Letter which is distributed by the County's GSA Procurement Management
Division. The contract shall remain in effect for twelve (12) months.
The County shall have the option to. renew this contract for an
additional two (2) years on a year to year basis. Continuation- of the
contract beyond the initial period is a County pregrogative; not a
right of the bidder. If the County and the successful bidder mutually
agree this contract may be extended for two (2) additional years after
the first two option years for a total of 5 years.
At the conclusion of the sixth month and twelfth month of each year of
this contract's life a price adjustments will be applied to the
acquisition price of the equipment and any requested option prices
tendered by the bidder. This price adjustment will be equal to the
percentage change of the "Unadjusted percentage change" in the
Producer Price Index for Capital Equipment, as it has changed from the
original implementation month of this contract to the most current
printed index available on the last day of each price adjustment point
month. At all other times the prices offered under this contract are
fixed and firm except that the bidder may offer incentive discounts
from established pricing at any time during the life of the contract.
Page 1
METROPOLITAN DADE COUNTY
B. EQUIPMENT FURNISHED
BID NO. 5472-4/01-OTR
2.9.6 The equipment furnished by the bidder shall be new and the most
recent model available. Demonstrators are not acceptable. Any
optional components that are required in accordance with these Bid
Specifications shall be considered standard equipment for the
purposes of this solicitation. Any optional components that are
recommended by the vehicles' manufacturer for the application
intended must be included and will be considered standard
equipment for the purposes of this solicitation. The application
and usage of all components, sub -components or parts must be in
accordance with their manufacturers' recommendations as well as
the recommendations of all associated component manufacturers.
Omission of any essential detail from these specifications does
not relieve the vendor from furnishing a complete and ready to
work unit. The silence of specifications on any point shall mean
that only the finest commercial practices of the industry shall
apply and all interpretations of Bid Specifications shall be so
governed. The unit shall conform to all applicable O.S.H.A.,
State and Federal requirements and standards, and D.O.T. regulations. All components and included craftsmanship are to be
in accordance with current S.A.E. standards and recommended
practices. The engineering, materials and workmanship shall
exhibit a high level of quality and appearance consistent with or
exceeding the industry standards.
2.9.7 The equipment and features required are listed in the bid
specifications. The County may, after delivery and acceptance of
the initial equipment order, make changes to the required
equipment or equipment options supplied provided; such changes are
mutually agreed between the bidder and the County, and, all
changes in per unit pricing are no more than the change in per
unit documentable cost to the bidder, and, that the net amount of
any such changes is no more than five (5) percent of the per unit
price originally bid. Bids requiring a pre -construction
conference, or, the construction and approval of a prototype unit,
will be considered in satisfaction of the initial equipment order
provision of this paragraph.
C. BIDDER STATUS
2.9.8 Bids will not be accepted for evaluation which are submitted from
sources other than .the vehicle's manufacturer or fabricator, or,
an approved dealer thereof. The County may require the successful
bidder to furnish authenticating documentation of such status. At
such time the bidder shall be given fifteen (15) calendar days -to
submit the information. Failure to meet this requirement may
result in that bid being rejected.
2.9.9 When the bidder is the equipments' manufacturer or fabricator,
an approved service facility capable of performing warranty
repairs and supplying needed parts must be located in Dade or
Broward County. The Service facility will be subject to GSA/Fleet
Management Divisions' review and approval.
Page 4
METROPOLITAN QADE COUNTY
BID NO. 5472-4/01-OTR
to submit the information sheets to the County during the bid
evaluation period. At such time the bidder shall be given fifteen
(15) calendar days to submit the information. Failure to meet
this requirement may result in that bid being rejected. The
County shall be sole judge of equality or similarity and its
decision shall be final.
2.9.2 When NO SUBSTITUTION is used in combination with a manufacturer's
name, brand name and/or model number, that named item is the only
item that will be accepted by the County.
2.9.3 Manufacturer's standard information sheets, catalogues, brochures
and all* supporting documentation submitted must show the product
meets the required specifications. Bids that are submitted with
standard product literature which offer technical data or product
descriptions indicating the item or product bid does not meet the
required specifications must be accompanied by a letter on the
bidder's company stationary identifying those differences and
describing how compliance with the required specifications is to
P --- - - requirement may
e accom is ed. Failure to comply with this re uire
result in that bids rejection for not meeting the -specifications.
* Photographs and pictures illustrations that are part of standard
product literature will not be used in determining product
compliance with these specifications.
2.9.4 After the Bid Proposals have been evaluated by the County, the low
bidder as stipulated in Section 2.6 of these specifications, may
be required to demonstrate the equipment which has been proposed
for evaluation by and at no cost to, the County. The purpose of
the demonstration is to observe the equipment in an operating
environment and verify its capability, suitability, and
adaptability vis-a-vis the performance requirements stipulated in
the bid. If a demonstration is required, the County will notify
the bidder of such in writing and will specify the date, time and
location of the demonstration. If the bidder fails to perform the
demonstration on the date stipulated in the notice, the County may
elect to reject the bidder's proposal or to re -schedule the
demonstration, in the County's best interest. The County shall be
the sole judge of the acceptability of the equipment in
conformance with the Bid Specifications and its decision shall be
final.
2.9.5 The equipment used for the demonstration will be the same as the
manufacturer's model identified in the bidder's proposal.
Accordingly, the equipment used in the demonstration shall create
an express warranty that the actual equipment provided by the
bidder during the contract period shall conform to the equipment
used in the demonstration. Should that equipment be new, not
previously demonstrated and conform with all bid specifications
and requirements, the County reserves the right to purchase that
equipment upon successful completion of the demonstration and
approval of the Board of County Commissioners.
Page 3
1_14 1 nvrult i An UnUC l.UUN 1 1
BID NO. 5472-4/01-OTR
Tom B1anke at (305) 271-8165 forty eight (48) hours prior to
delivery.
2.9.14 Delivery is required within the number of days stated by the
bidder within the Bid Proposal. In no case may this date be later
than 330 days from the date that the County department orders the
equipment by sending a printed Purchase Order to the awarded
bidder. All deliveries are to be made in accordance with good
commercial practice. All equipment delivered must be in full
compliance with bid specifications and requirements, 'and must be
in excellent condition ready to work. Upon verification of
compliance with these requirements the County will accept the
delivered equipment. See paragraph 2.9.16 for delivery defected
correction requirement.
2.9.15 Upon failure to deliver the equipment in accordance with good
commercial practice, excellent ready to work condition, and full
compliance with bid specifications and requirements to the County
within the time stated by the bidder with their Bid Proposal, the
bidder shall be subject to charges for liquidation damages in the
amount of 1200.00 for each vehicle and every calendar day that
each unit of the equipment delivered acceptably. This charge for
liquidation damages is in addition to other remedies and timetable
requirements listed in paragraph 2.9.16 below.
2.9.16 The bidder shall be responsible for promptly correcting any
equipment delivery deficiency, at no cost to the County, within
ten calendar days after the County notifies the bidder of such
deficiency in writing. If the bidder fails to correct or replace
the defect within the period specified, the .County may, at its
discretion, notify the bidder in writing that the bidder may be
debarred as a County bidder and/or be subject to contractual
default 'if" the corrections are not complaeted to the satisfaction
of the .County within ten (10) calendar days of receipt of notice.
If the bidder fails to satisfy the delivery requirements within
the period stipulated in the notice, the County may (a) place the
bidder in default of its contract, and/or (b) procure the products
or service's 'from another vendor and charge the bidder for any
additional costs that are incurred by the County either through a
credit memorandum or through invoicing.
2.9.17 The County shall issue payment within twenty (20) days after
completion of items A. and B. below:
A. The delivered unit is successfully inspected for compliance
with all specifications and requirements and is accepted
(including delivery of the required manuals).
B. All documentation described in the Purchase Order has been
received as stipulated therein.
F. PARTS, REPAIRS AND TRAINING MANUALS
2.9.18 The successful bidder shall supply the County with a minimum of
Page 6
METROPOLITAN DADE COUNTY BID NO. 5472-4/01-OTR
When the bidder is an approved dealer of the manufacturer or
fabricator they must be the operator of a service facility capable
of supporting the proposed sale and have a service facility
capable of performing warranty repairs and supplying needed parts
located in Dade or Broward County. Service facility will be
subject to GSA/Fleet Management Division of review and approval.
D. WARRANTY
REQUIREMENTS
2.9.10 The successful bidder shall supply and be responsible for the
equipment's warranty. This warranty must cover the entire unit
and have a minimum term from equipment acceptance of twelve (12)
months or 2,100 operating hours or 12,000 miles, whichever comes
first. When equipment or component manufacturers provide a
warranty with coverage in excess of that stipulated herein, that
additional coverage shall not be diminished by the requirements of
this paragraph. The administration of delayed in-service warranty
starts is specifically included.
2.9.11 The bidder shall be responsible for promptly correcting any
warranted deficiency, at no cost to the County, at a warranty
service center that meets the criteria stated in paragraph 2.9.9
within five calendar days after the County notified the bidder of
such deficiency verbally or in writing. If the bidder fails to
honor the warranty and/or fails to correct or replace the defect
within the period specified, the County may, at its discretion,
notify the bidder in writing that the bidder may be debarred as a
County bidder and/or be subject to contractual default if the
corrections, replacement or repairs are not completed to the
satisfaction of the County within five (5) calendar days of
receipt of notice. If the bidder fails to satisfy the warranty
within .the period stipulated in the notice, the County may (a)
place the bidder in default of its contract, and/or (b) procure
the products or services from another vendor and charge the bidder
,for any additional costs that are incurred by the County for the
work or items; 'either through a. credit memorandum or through
invoicing.
2.9.12 The successful bidder and/or their local service representative
may be required to enter into an Original Equipment Manufacturer
parts and service supply agreement at any time during the useful
life of the equipment furnished. This maintenance support
agreement would be to supply parts, repairs and service at the
County's discretion. By the submission of this bid the bidder
agrees to enter into such agreement at the County's discretion,
with parts and labor pricing at rates no higher than industry
standard.
E. DELIVERY AND PAYMENT
2.9.13 All prices are to be quoted F.O.B. destination. Deliveries are
authorized at Fleet Management located at 6800 S.W. 87th Avenue
between the hours of 8:00 A.M. and 2:00 P.M. weekdays. Contact
Page 5
METROPOLITAN DADE COUNTY
BID NO. 5472-4/01-OTR
six (6) each; a comprehensive training manual which describes the
appropriate use of the equipment purchased, and, a comprehensive
repairs and parts manuals which identify the component parts and which
describe the appropriate process for repairing the equipment
purchased. Additionally, six (6) wiring schematics that identify the
location of electrical components on the vehicle.
G. PRE -CONSTRUCTION CONFERENCE:
2.9.19 The successful bidder shall be required to conduct a
Pre -Construction Conference for five (5) County officials
designated to represent the County prior to the manufacturing or
assembly of the equipment which is specified in this bid
solicitation. The bidder may select the location of this
Pre -Construction Conference subject to concurrence by the County.
Any costs incurred by these County officials in conjunction with
the Pre -Construction Conference will be bourne by the County.
2.11 INDEMNIFICATION OF COUNTY BY SUCCESSFUL BIDDER
The successful bidder shall indemnify and save the County harmless
from any and all claims, liability, losses and causes of action which
may arise out of the fulfillment of the contract. The bidder shall
pay all claims and losses of any nature whatever in connection
therewith, and shall defend all suits, in the name of the County when
applicable, and shall pay all costs and judgments which may issue
thereon.
2.12 Intentionally Omitted
2.13 Intentionally Omitted
2.14 Intentionally Omitted
2.15 Intentionally Omitted
2.16 Intentionally Omitted
2.17 Intentionally Omitted
2.18 Intentionally Omitted
2.19 Intentionally Omitted
2.20 CONTACT PERSONS:
For any additional information regarding the specifications and
requirements of this contract, Contact: J. Carlos Plasencia at (305)
375-1084.
Page 7
MtIKUPULlIAN UAUL LUUNIY
3.2 CHASSIS
BID NO. 5472-4/-01-OTR
3.2.1 DIMENSIONS
The cab/chassis shall have a wheel base that is approved by
Freightliner for this application.
3.2.1.1 The rear axle shall have a ratio to provide positive
gradeability to 70 MPH.
3.2.1.2 The rear axle shall have dual wheels and 245/70R x 19.5 tires.
3.2.1.3 The front axle shall have wheels and 245/70R x 19.5 tires.
3.2.2 FACTORY OPTIONS
The following factory options shall be provided on the cab
and chassis:
3.2.2.1
Rear air suspension with two (2) leveling dump valves.
3.2.2.2
One matching, mounted and balanced spare tire and wheel, not
mounted on the vehicle (245/70R x 19.5)
3.2.2.3
Tilting and telescopic steering wheel.
3.2.2.4
Automatic reset circuit breakers.
3.2.2.5
Four wheel air disc brakes with anti -lock system.
3.2.2.6
Low oil pressure, high coolant temperature warning light and
buzzer.
3.2.2.7
Challenger 310 Amp alternator (no substitute) shall be
provided.
3.2.2.8
Intermittent windshield wipers with wet arm windshield
washers.
3.2.2.9 Halogen headlights.
3.2.2.10 230 hp B 5.9 Turbo charged in -line 6 cylinder Cummins engine.
3.2.2.11 A dash mounted air cleaner restriction indicator.
3.2.2.12 All cooling system and heater hoses shall be silicone with
appropriate stainless steel clamps.
3.2.2.13 Allison World MD 3060 PR six speed automatic transmission with
output retarder. The output retarder shall be programmed in
the performance mode. Submit with the bid proposal an
unflagged SCAAN printout verifing the performance of the
Allison MD-3060-PR Transmission with the critera listed below:
Page 9
METROPOLITAN DADE COUNTY BID NO. 5472-4/01-OTR
SECTION 3.0 TECHNICAL SPECIFICATIONS
EMERGENCY MEDICAL CARE VEHICLES
DESIGN:
Modular Type I walk-through with a minimum interior module
height of six (6) feet and a maximum clearance height of nine
(9) feet four (4) inches meeting "Federal Specification for
Ambulance #KKK-A-1822D" (LATEST EDITION) Class 1, floor plan
"A", and the requirements of the the Metro -Dade Fire
Department as contained herein.
In those areas where the Dade County Specification conflicts
with the Federal Specification, the Dade County requirements
will prevail.
Refer to the attached conceptual drawings for approximate
dimensions and design configurations.
3.1 CAB
3.1.1 Freightliner FL 60, extended cab (no substitute)
3.1.2 A third seat in the cab, Zico fold down type, shall be mounted
on an approved track system. This seat will slide out of the
way in order to travel from the cab to the patient
compartment. The seat shall slide into a pocket on the
curbside of the rear wall of the extended cab. The entire seat
assembly shall lock in both the stored and in service
positions. A three point seat belt shall be provided and
installed for the flip up seat.
3.1.3 The extended cab shall have an exterior compartment on the
street side (Extended cab #1). This compartment shall be
approximately 48"H x 21"W x 27"D. There shall be a Robinson
(no substitute) roll -up door on the exterior and the interior
-of- this compartment. Two (2) coat hooks shall be mounted in
the compartment. The exact dimension shall be determined at
the pre -construction conference.
3.1.4 The curbside of the extended cab shall have an interior
storage cabinet for the storage of paper supplies/(Extended
cab #2). The approximate size of the compartment is 274 x
28"W x 23"D. The exact dimension shall be determined at the
pre -construction conference.
3.1.5 A four (4) slot diagonal organizer approximately 15"W X 20"H
shall be mounted on the rear wall of the extended cab over the
storage cabinet. The exact dimension shall be determined at
the pre -construction conference.
Page 8
1F-1 nvrVLA 1P%11
UAUC LUUN 1 T BID NO. 5472-4/01-OTR
3.2.3.3
Three complete sets of keys.
3.2.3.4
Barrier type air conditioner output hoses.
3.2.3.5
The side windows and a three inch strip across the top of the
windshield shall be tinted with 3M Scotchshield #SH435NEARL
50% neutral gray film (no substitute).
3.2.3.6
"Vanner" model #73-46 (no substitute) engine high -idle speed
control or an equal.
3.2.3.7
"Monsanto Rain Guard: mud flaps #MDF-4321 (no substitute) for
the rear wheels that just clear the ground with the air bags
deflated.
3.2.3.8
One "Little Light" model #L-5/12 (no substitute) flexible neck
map light with red lens and rheostat switch. Mounting location
to be determined at the pre -construction conference.
3.2.3.9
A.D.O.T. approved back-up alarm.
3.2.3.10
Full rubber floor mat in the cab.
3.2.3.11
Two (2) high back air -ride Bostrom seats #910 (no substitute)
with three point seat belts..
3.2.3.12
Provide closed cell insulation in the cab to limit sound
levels to a maximum of 82 db.
3.2.3.13
The exhaust pipe is to terminate on the driver's side just in
front of the rear wheel, angled down and back at approximately
forty-five degrees. The
pipe should extend no more than one
inch out from the body.
3.2.3.14
Provide and install a "Purair UV Germicidal System" (no
substitute) Model #EMS-500 UV-1 do in the patient compartment.
The
exact location to be determined at the pre -construction
conference.
3.2.3.15
Vogel (no substitute) centralized chassis lubricating system
#KFK-3 shall be provided, installed and fully operational.
3.2.3.16
Cab doors, exterior compartment doors, and the patient
compartment entry doors shall have electric door locks. There
shall be four (4) controllers
for the locks.
3.3
MODULE BODY_ CONSTRUCTION
The body shall be 160 inches in length, constructed of 1/4
inch 6061-T6 structural aluminum extrusions, 6063-T-5 2" x 2"
tubing, aluminum castings, and 5052-H32 aluminum .125 sheet.
Structure assembly and sheet mounting shall be accomplished by
3 inch skip welding. All butt welds shall be continuous on at
least three sides (example 6 inches of weld minimum on 2" x 2"
square tubing. Sheeting must be securely bonded to all
Page 11
METROPOLITAN DADE COUNTY BID NO. 5472-4/01-OTR
1. Use a fully loaded gvw of 17,500 pounds.
2. Actual rear axle bid.
3. Frontal area of 72 square feet.
4. Clutch fan, air compressor,. power steering, air
conditioning and the alternator are engaged.
5. A drive line efficiency of 94.74%, a tyraction limit
limit coefficient of .7000, a road factor of 1.000,
an air resistance coefficient of .8000 and the
transmission and tires specified. Use six (6) tires
on the ground and the drive axle weight (rounded to
an even thousand) shown on the fully loaded weight.
3.2.2.14 Seventy five (75) gallon capacity fuel tank on the passenger
side not extending beyond the rear of the cab.
3.2.2.15 Tow hooks, two (2) front and two (2) rear tow eyes shall be
mounted to frame rails
-3.2.2.16 Manual door window operators.
3.2.2.17 Driver's convenience group._
3.2.2.18 Custom interior trim.
3.2.2.19 Engine hour meter integral with tachometer.
3.2.2.20 Automatic transmission oil temperature gauge.
3.2.2.21 Steel disc wheels (Budd type).
3.2.2.22 Racor fuel filter/water separator with heater, sight glass, 30
micron filter and dash mounted drain indicator light. The
filter shall meet the engine manufacturers' recommendations.
3.2..2.23 The vehicle shall be equipped with factory air conditioning
with cooling package and heavy-duty "down flow" radiator.
3.2.2.24 The heater shall be the manufacturer's standard with brass 1/4
turn cut-off valves located in the engine compartment.
3.2.3. ADDITIONAL FEATURES
The following additional features shall be provided;
3.2.3.1 A 12 volt D.C. clock with hour, minute b seconds displayed
constantly. The clock is to be wired straight to the battery
and mounted in a location to be determined at the
pre -construction conference.
3.2.3.2 Brass heater hose hardware.
Page 10
BID N0. 5472-4/'01-OTR
3.3.5 TRIG L
A black hard rubber trim rail shall be mounted along the
module sides with pop -rivets at 6 inch intervals to prevent
damage from adjacent vehicle doors. The trim rail
configuration shall be approved `.at the pre -construction
conference.
3.3.6 FENDERS
Black curved rubber fender extensions shall be provided over
the rear wheels.
3.3.7 DRIP RAILS
3.3.7.1 Extruded aluminum drip rails of sufficient depth to protect
upper compartment joints from water shall be provided over all
doors.
3.3.7.2 Drip rails shall be continuous over adjacent compartments and
doors.
.3.3.7.3
Drip rails shall be mounted on a marine quality, non -hardening
bedding compound
and be fastened by pop -rivets a 6 inch
intervals.
3.3.8
DOORS -ALL
Exterior doors shall be full pan, flush mount construction
using .125" aluminum face skin with inner
an pan of channel
construction. (See attached brawings)
3.a.8.1
All,.doors shall be lockable from the exterior with a "Hurd"
#1250 cylinder (no
substitute).
3.3.8.2
Easy access to the lock body shall be provided by 9" removable
panel on'the interior of the.door.
3.3.8.3
Doors shall be attached to the body with slotted stainless
steel
piano hinges with a minimum pin diameter of 1/4 inch.
The hinge mounting shall in
permit field horizontal and
vertical adjustment.
3.3.8.4
Hinges shall be attached to the door and frame with stainless
steel bolts.
3.3.8.5
Hinge pins shall be staked at both ends.
3.3.8.6
Triple ribbed, closed cell foam gaskets shall be secured
around the entire perimeter of each door and on the body
frames where the doors
make contact, to provide a double
sealing system.
Page 13
' METROPOLiTAN DADE COUNTY
BID NO. 5472-4/01-OTR
structural components that it comes in contact with.
Compartment seems shall be completely welded to provide
structurally strong watertight compartments. Maximum
substructure spacing shall be 12 inches center to center.
Non -toxic closed cell foam insulation shall fill all the
hollow areas between all structural members in walls, floor,
and ceiling of the body. The closed .cell foam shall be covered
with 1/4" Reflextex foam. The wheel wells shall be lined with
lead lined foam to minimize road noise. There shall be a walk
through between the cab and patient compartment; A rubber
bellows shall join the cab and body.. The interior of the
walkway shall be finished to match the cab interior.
3.3.1 ROOF
The roof shall be arched 1 1/2" to 2" to increase strength and
prevent the pooling of water.
3.3.1.1 One single piece of 1/8" sheeting shall cover the roof.-
3.3.2 CORNER CAP
Cast aluminum top caps shall be provided which interlock with
the roof and vertical support structures.
3.3.3 FASTENERS
Threaded fasteners shall be stainless steel. Non -threaded
fasteners may be stainless steel or aluminum.
3.3.3.1 Wherever possible through bolting shall be used.
3.3.3.2 One half inch (1/2") thick metal tapping plates shall be
welded to the body or framing when mounting equipment,
benches, brackets, partitions, cabinets etc.
3.3.2.3 Self -tapping fasteners shall not be used except whdn necessary
for securing trim, moldings, scuff plates and 'lighting
fixtures.
3.3.4 RUB RAIL
A black hard rubber rub rail shall be provided at the lower
edge of the body on both sides.
3.3.4.1 The rub rail shall be constructed of "Tech Sales Engineering"
part #TSE-7344 (2 1/4" X 2" X 1" drometer-70) (no substitute)
mounted in a stainless steel "U" shaped channel, pop -riveted
to the body at six (6) inch intervals. A 1/8" thick rubber
washer shall be used at each fastener between the body and the
stainless channel.
Page 12
" BID NO. 5472-4PO1-OTR •�
top of compartment. This tray shall befull width and full
depth.
3.3.9.5.3 Exterior compartment #3 located above wheelwell street side.
Shall be a drawer with approximate interior dimensions of 10"h
x 401W x 19"d.
3.3.9.5.4
Exterior compartment #4 located street side rear of wheels.
Approximate interior dimensions: 30"h x 3311w x 1911d. Three (3)
Zico SCBA brackets shall be provided and installed in
compartment #4.
3.3.9.5.5
Exterior compartment #5 located rear kick plate compartment.
Approximate interior dimensions:
Full width between the frame
rails and as deep and high as possible.
3.3.9.6
Exterior compartment #6 located curbside rear. Approximate
interior dimensions: 84"h x 17% x 19"d. One (1) divider
centered in compartment. Two (2) adjustable shelves forward of
divider.
3.3.9.7
Exterior compartment #7 located curbside behind wheelwell.
Approximate interior dimensions: 20"h x 16 % x 19"d.
3.3.9.8
Exterior compartment #8 located curbside above the wheel well
shall be a drawer with approximate interior dimensions of 10"h
x 68"w 19"d.
x
3.3•9•9
Exterior compartment #9 located curbside in front of entry
door. The compartment shall have three (3) adjustable shelves.
Approximate interior dimensions: 30%
x 27"d x 62"h. There
shall be a Robinson (no substitute) roll -up door for access to
compartment #9 from the patient compartment..
3.3.9.10
Seven (7) "Buddy System" Model #FD-2 or equal cylinder
mounting fixtures shall be mounted at locations to be
determined at the
pre -construction conference.
3.3.9.11
All interior surfaces, shelves and trays in exterior
compartments shall be finished in "Line -Ex" #XS-350 (no
substitute). Color
to be determined at pre -construction
conference.
3.3.9.12
The floors and bottoms of trays in exterior compartments shall
be
covered with Turtle Tile or equal.
3.3.10
DOORS
The curbside entry door shall be forward hinged with an
approximate opening clearance of 30 inches wide x 77 inches
high.
3.3.10.1 ,Latching shall be accomplished with Eberhard (no substitute)
series 400 rotary latches and Nader pins, actuated on the
exterior by an Eberhard (no substitute) paddle handle
Page 15
METROPOLITAN DADE COUNTY BID NO. 5472-4/01-OTR
3.3.8.6.1 Gaskets shall be secured by applying 3M weather stripping
adhesive #08001 (no substitutions) to the entire surface of
the gasket back and the surface to which it is being applied.
3.3.8.8 Alternate floor construction methods will be considered upon
written request and presentation of a working model prior to
the Pre -Bid Conference only.
3.3.8.9 Compartment doors shall be latched with Eberhard #M--206 (no
substitute) slam latches mounted in the inner pan channel.
3.3.8.10 Latches shall be activated by a 6 inch stainless steel bent
"D" ring handle. The street side "D" ring handles shall
operate with a left turn and the curb side "D" ring handles
shall operate with a right turn.
3.3.8.11 All exterior compartment doors shall be equipped with
Cleveland #2395-AA (no substitute) closure devices.
3.3.8.12 Side entry doors shall be equipped with "Hansen" #430000547
(no substitute) closure devices with heavy duty springs.
3.3.9 EXTERIOR COMPARTMENTS
Note: Please submit a list of actual dimensions being ro osed.
3.3.9.5 Exterior compartments shall be located per the attached
drawings.
3.3.9.5.1 Exterior compartment #1 shall be located street side front.
Approximate interior dimensions 84"h x 21"w x 20"d One. (1)
internal divider 10.5 inches from the front wall with one (1)
shelf 20 inches from the compartment floor. There shall be a
second shelf the full width of the compartment approximately
48" above the floor. The top section of compartment shall have
inside and outside access. One (1) vertical sliding tool
board, with mounting brackets for SCUBA shall be mounted in
the 25" space between the, two shelves. Two (2) Zico or equal
brackets shall be provided and installed in compartment on
sliding tool board.
A "M" cylinder bracket shall be mounted in rear half of
compartment #1. Two (2) aluminum "M" oxygen cylinders shall be
provided, one (1) mounted in the bracket and one (1) shipped
loose in the vehicle.
3.3.9.5.2 Exterior compartment #2, located street side forward of wheel
well. Approximate interior dimensions: 41"h x 5011w x 20"d.
Roll out trays: two (2) in bottom of compartment. The two (2)
trays shall be mounted on top of each other and be full width
of the compartment. The top tray shall have mounting brackets
for "Hurst" power unit and "Hurst" JL-27 spreader. A divider
.shall be placed eighteen inches from the front wall of this
tray. One (1) slide out/tilt down tray shall be mounted in the
Page 14
LInVrVLllhry u„uc 4uunlT BID NO. 5472-4/01-OTR
3.3.12.4 All windows shall be tinted with 3M Scotchshield #SH345NEARL
50% Neutral gray film (no substitute).
3.3.13 FLOOR
3.3.13.1 A floor capable of withstanding a distributed load of at least
150 p.s.i. shall extend the full length and width of the
patient compartment. All structural butt welds shall be
continuous on at least three sides with 6 inches of weld
minimum.
3.3.13.2 An aluminum moisture shield of not less than .5011 shall seal
the interior from the elements.
3.3.13.3 A layer of 3/4 inch seven (7) ply marine grade plywood shall
be securely fastened to the structural framing on top of the
moisture shield.
3.3.13.4 Special reinforcement plates shall be through bolted per AMD
standard #004 for anchoring the ambulance cot mounting
hardware.
3.3.13.5
Finish floor covering shall be seamless, one piece,
bacteriostatic, ""Marley"" safety flooring or approved equal
applied the full length and width of the module floor and
extending 3 inches up the adjacent walls.
3.3.13.6
A one inch (111) cove molding strip shall back the areas where
the finish floor makes 90 degree transitions.
3.3.14
BODY MODULE MOUNTING
The modular body shall be mounted to the chassis incorporating
an .outrigger system with rubber isolation mounting "doughnuts"
that will allow the body and the cab to flex together,
maintain minimum floor height, and isolate the body from road
vibration.
-3.3.14.1
.Mounting shall be accomplished'in a manner that will not -void
the chassis warranty.
3.3.14.2
The body module shall be attached to the chassis frame with a
minimum of eight (8) grade "eight" bolts.
3.3.14.3
A ten (1011) inch black accordian bellows Star Class (no
substitute) #ED 5388 shall be provided between the cab and
body.
3.3.15
INTERIOR CABINETRY
The storage cabinets shall be constructed of 3/4 inch exterior
grade plywood. The cabinets shall be covered on all surfaces
with plastic laminate. All street side interior compartments
shall have a minimum of 18.25 inches of usable depth (see
attached conceptual drawings).
Page 17
METROPOLITAN pADE COUNTY
BID NO. 5472-4/01-OTR
3.3.10.2
3.3.11
3.3.11.1
#25-4975-SS51 and the interior by a recessed, manually
lockable (without a key per FMVSS) device.
The interior door skin shall be attached with aluminum
pop -rivets at 6 inch intervals.
REAR LOADING DOORS
The two (2) rear doors shall provide a clear opening of
approximately 70 inches -high by.47 inches wide combined. The
maximum load height shall be 30 inches.
A full length double gasket seal shall be provided where the
two doors meet.
3.3.11.2 The street side door shall close first and provide the jamb
face, gasket and latch striker for the curb side door to close
upon.
3.3.11.3 The curb side door shall provide the outermost seal at the
contact edge with the street side door.
3.3.11.4 Latching shall be accomplished with Eberhard (no substitute)
series 400 rotary latches and Nader pins, actuated on the
exterior by an Eberhard . (no substitute) paddle handle
#25-4975-SS51 and the interior by a recessed, manually
lockable (without a key per FMVSS) device.
3.3.11.5 CP1 grabber type hold open devices shall be mounted on each
door at a location that will preclude the door from contacting
other components (lights, drip rails etc.)
3.3.11.6 A stainless steel threshold shall be installed in the rear
entry door.
3.3.11.7 A sturdy folding style rear step/bumper with end skid plates
shall be installed in the rear bumper per KKK-A-1822-D, #3.9.6
and 3.15.3-21. The design of -which will be approved at the
pre -construction' conference. The folding part of the step must
stay in the up position when put there.
3.3.12 WINDOWS
3.3.12.1 Six tempered safety glass windows shall be provided (glass
shall meet current Q.O.T. specifications) as follows:
3.3.12.2 Each entry door shall contain a 17 1/2" x 17 3/4" two piece
horizontally sliding window with exterior screen mounted_ in
aluminum extrusions in the upper quadrant. Exact location to
be determined at pre -construction conference.
3.3.12.3 Each entry door Shall contain a 17 1/2" x 12 1/2" fixed window
mounted in aluminum extrusions in the lower quadrant. Exact
location to be determined at pre -construction conference.
Page 16
METROPOLITAN DADE COUNTY BID NO. 5472-4/01-OTR
3.3.15.10 Successful bidder shall supply all the interior cabinets with
Adapto plastic bins.
3.3.15.11 A locking controlled drug box shall be provided and installed
in the patient compartment. The approximate dimensions of the
box are 10"l x 1011w x 4"d. This drug box is to be keyed with a
"Million Key Locks" (no substitute) lock. All drug boxes are
to be keyed differently. The exact location of box to be
determined at the pre -construction conference.
3.3.16 ELECTRICAL SYSTEM
In addition to the electrical system requirements of
KKK-A-1822D, section 3.7, the following criteria shall be
satisfied:
3.3.16.1
Wiring shall be "Dupont Hypolon Crosslink" or equal SAE --grade
SXL type wire conforming to SAE J1128.
3.3.16.1.1
All wires shall be color coded, and have the circuit number
and function, heat stamped into the insulation. This stamp
shall repeat every six inches.
3.3.16.1.2
A solid state electrical management system shall be provided,
"Wired Right" or "CLASS I" systems are acceptable. This system
shall be accessible from an exterior compartment on the street
side of the unit (electrical compartment), This door shall be
keyed alike on all trucks and the key shall be different from
the rest of the compartments.
3.3.16.1.3
All wiring shall be run point to point with no intermediate
connections (ei. terminal blocks, crimped or soldered
connections).
3.3.16.2
Four (4) group 31 950 CCA batteries shall be supplied in place
of the batteries supplied by Freightliner Corporation. For
ease of maintenance they 'shall be mounted on "Grant" rollers
in a corrosion proof tray under the cab on the left side. The
tray shall have a positive locking mechanism to hold it in the
closed position. The running board/step shall be mounted to
this tray so the whole assembly rolls.
3.3.16.3
A Pollack (no substitute) on -off switch shall be used to
isolate the batteries from all circuits except those
specifically noted to be energized all of the time. This
switch shall be located in the can in easy reach of the driver.
3.3.16.4
All electrical system components and wiring shall be easily
accessible for repair and replacement.
3.3.16.5
Electrical components shall be selected to minimize current
consumption.
Page 19
METROPOLITAN DADE COUNTY BID NO. 5472-4/01-OTR
3.3.15.1 The cabinets shall have 1/4" clear plexi-glass sliding doors.
3.3.15.2 To better facilitate cleaning and restocking of the cabinets
the plexi-glass doors shall be in a frame that swings up on a
stainless steel piano hinge. This frame opening shall be the
size of the interior compartments and shall have gas shocks to
stay open and positive lock closed.
3.3.15.3 Adjustable shelves with an infinite adjustment system shall be
provided in all interior cabinets.
3.3.15.4 There shall be an attendant seat against the street side,.wall.
When sitting in this seat the left leg of the attendant shall
be even with the pivot point of the stretcher when the patient
is raised to the sitting position. One set of seat belts shall
be provided and installed for this attendant seat.
3.3.15.5 The back rest for the attendant seat shall be hinged to the
wall so it can be folded down and make a continuous shelf with
the action area. The back of the back rest shall be finished
in stainless steel the same as the "Action Area".
3.3.15.6 The "Action Area" shall be fini.shed with stainless steel
sheeting and contoured to facilitate cleaning. The action area
shall have a stainless steel backsplash all the way up to the
underside of the interior cabinets. The backsplash shall be
one piece with the action area.
3.3.15.7 The squad bench seat/lid shall be fitted with cup brackets for
mounting a ""Ferno Washington" Model 11 stretcher.
3.3.15.7.1 The squad bench seat/lid shall be hinged with a full length
piano hinge with 1/4" pin. The seat/lid shall be latched both
in -the opened and closed position.
3.3.15.7.2 A "Sharps" disposal box and access door incorporating a one
hand operation design shall be provided in the left front
section of -the squad bench.,
3.3.15.7.3 The squad bench shall be 18 inches high.
3.3.15.7.4 Three (3) sets of seat belts shall be provided and installed
on the squad bench.
3.3.15.8 There shall be a rear facing, pedestal mounted, attendant seat
at the forward left corner of the patient area. It shall
adjust back and forth six inches on the pedestal and have lap
seat -belt. This attendant seat shall rotate 180 degrees
towards the curb side entry door.
3.3.15.9 A radio console shall be mounted in the cab to hold two (2)
Fire Department radios. This console shall be ventilated in
order to cool the radios.
Page 18
3.3.16.23 Two (2) 110 volt duplex house receptacles shall be provided in
the ALS compartment #9. One (1) on the forward wall 1/3 down
from the top and one (1) on the forward wall 1/3 up from the
bottom.
3.3.16.24 One (1) 110 volt duplex house receptacle shall be provided in
the action area.
3.3.16.25 A 20 amp Kussmal #WP-20 (no substitute) auto eject shall be
provided on the front left of the body for shorepower. The
exact location will be determined at the pre -construction
conference.
3.3.16.26 All 110 volt receptacles shall be wired to the shoreline power
and the onboard inverter.
3.3.17 EMERGENCY LIGHTING
Emergency lighting as stipulated in items 3.3.17.1 thru-
3.3.17.10 shall be positioned during the pre -construction
conference consisting of the following:
3.3.17.1 Two (2) Federal View Point pod model #FV 2250 (no substitute)
on the cab roof.
3.3.17.2 Two Whelen 810S (no substitute) with flange one (1) red and
one (1) clear shall be provided on the cab grille.
3.3.17.3 Four (4) Whelen 508S (no substitute) with flanges shall be
provided for intersection lights. Two (2) red and two (2)
clear.
3.3.17.4 Eight (8) Whelen 810H (no substitute) six (6.) red and two (2)
amber.
3.3.17.5
Three (3) Whelen 8105 (no substitute) two (2) red and one (1)
front center amber.
"3.3.17.6
An "ETM" (no substitute) wig wag headlight flasher system.
3.3.17.7
A Collins model #CL 12 (no substitute) hand held spot light
with momentary switch shall be hard wired in the right front
seat area. This light shall hang on an automatic positive
locking hook.
3.3.17.8
One (1) Whelen USP-188C (no substitute) and one (1) USP-52C
(no substitute) shall be provided.
3.3.17.9
Four (4) Whelen 810 H "Opti-Scene" (no substitute) two (2)
each side with clear lenses.
3.3.17.10
Two (2) Whelen 508H-26 degree (no substitute) on rear for
load, back-up and scene lights.
Page 21
METROPOLITAN DADE COUNTY
BID NO. 5472-4/01.OTR
3.3.16.6 There shall be a Vanner BRC-12-1800 (no substitute) 1800
watt/80 amp. inverter/charger wired directly to the batteries.
When plugged into shorepower it will charge the batteries.
When unplugged from shorepower it will, when- turned on, make
the shoreline receptacles 110 volt.
3.3.16.7 All components that produce radio frequency interference
(R.F.I.) shall be shielded, filtered or suppressed to comply
with the maximum allowable limits of "SAE J551".
3.3.16.8 Switches shall be "Carling" with silver cadmium oxide contacts
with internal indicator lights or equal.
3.3.16.9 Switches, switch labels, and gauges shall be back lighted.
3.3.16.10 Batteries shall be connected with crimped, solder dipped
terminals and #000 (minimum) stranded copper cable routed over
the frame members and supported to prevent chaffing.
3.3.16.11 The voltage meter shall be "T.S.D.", (no substitute).
3.3.16.12 Exterior compartment lights shall be flush mounted and
parallel wired for independent operation.
3.3.16.13 Three RG-58 coaxial cables shall be routed to 3/8 inch roof
antenna sites from cab control console and the action area.
3.3.16.14
Two (2) two inch (2") flashing red "poor Ajar" warning lights
shall be provided in the cab. One for the exterior compartment
doors and one for the entry doors.
3.3.16.15
A control console shall be provided in the cab to control
warning devices, lighting, heating, and air conditioning.
3.3.16.16
A panel shall be provided in the action area to control the
air exhaust system, left and right dome lights, action area
lights, suction and fans.
3.3.16.17
Exterior clearance lamps shall be Trucklite 19002R and 19002Y
(no substitute)
3.3.16.18
All circuits with a load over 5 Amps shall be ground switched
and relay controlled.
3.3.16.19
Electrical components shall not be mounted under the cab hood.
3.3.16.20
Circuit safety interruption shall be accomplished through
terminal blocks that will accept automotive plug-in fuses, and
manually resetable circuit breakers.
3.3.16.21
All vehicles shall be wired identically.
3.3.16.22 All emergency lighting and warning devices shall be controlled
through a circuit sequencer.
Page 20
mt1Kuruc11AN UAUC LUUN1Y BID NO. 8472-4/01-OTR
3.2.20.5 Oxygen hoses shall be run in conduit to facilitate in -field
replacement.
3.2.21 ENVIRONMENTAL SYSTEMS
In addition to the general requirements of KKK-A-1822D,
section 3.13; The vehicle shall be equipped with a complete
climate environmental system which will supply and maintain
clean air conditions and a comfortable level -of inside
temperature in both driver and patient compartments. The
various systems for heating, ventilating, and air conditioning
must be .separate, which shall permit independent control of
the environment in each compartment. The ambulance shall be
equipped with heating, ventilating and air conditioning
systems that can be made to collectively operate using
recirculated air and ambient air and shall be capable of
maintaining interior temperature within the established
comfort zone of 68 degrees Fahrenheit, to 78 'degrees
Fahrenheit, when operated between 8 degrees to 95 degrees
Fahrenheit ambient. The air systems shall be high volume
capacity with low velocity delivery for minimum draft
circulation while providing a positive pressure within each
closed compartment. Positive pressure may be attained through
the fresh air ventilation system either apart from, or as an
integral part of either the air conditioning system, or in
combination of all three. Environmental system components
shall be readily accessible for servicing at the installed
location(s). Connecting hoses for heating and the air
conditioning system shall be supported by rubber insulated
metal clamping devices at least every 12 inches. The driver
and patient compartment environments shall not in any way be
dependent upon each other.
3.2.21.1 The driver's compartment shall be furnished with a hot water,
fresh air high capacity, heavy-duty heater, with dual
defrosters, and dehumidifying air condition system. Systems
shall provide outside air and variable mixtures as desired,
circulating conditioned air through the compartment in
compliance with the environmental criteria specified herein.
3.3.21.2 The patient compartment shall be heated, ventilated, and air
conditioned to comply with the criteria specified herein. The
air flow selector switch shall provide a high, medium and low
setting. This switch shall be a common switch for both the
heater and the air conditioner. These environmental control
switches shall be immediately accessible to the attendant
while seated in the primary attendant seat located at the head
of the primary patient. Systems that require the attendant to
leave this seat or unbuckle the seat belt are unsafe and
therefore not acceptable.
3.3.21.3 A Hoseline (no substitute) #UNT-4191 shall be provided with an
under truck auxiliary condenser unit #CND 4191 (no
substitute). The air conditioner shall be located near the
Page 23
METROPOLITAN DADE COUNTY BID NO. 5472-4/01-OTR
3.3.18 PATIENT COMPARTMENT ILLUMINATION
3.3.18.1 Two banks of four "dual -density" halogen lights shall be
recessed in the patient compartment headliner (four over the
primary patient are and four over the squad bench), controlled
by a "double throw" rocker switch i.n the action area console.
The second light from the front in the left row of lights
shall be in an amiable high intensity spot light.
3.3.18.2 A "Xantec" 12" (no substitute) 12 volt fluorescent light
shall be provided in the action area.
3.3.18.3 Two step -well lights shall be provided for the rear entry
doors and one for the curb -side entry door:
Note: All step -well lights shall be illuminated when any of
the three doors are- opened.
3.3.19 LOADING DOOR WIRING
3.3.19.1 The rear loading lights shall be activated by an automatic
rear door switch, a switch in the cab control console, and
when the vehicle is shifted to reverse gear.
3.3.19.2 An automatic resetting switch shall be positioned to the
inside right of the right door to deactivate the automatic
door switch. This switch shall not affect the back-up light
operation.
3.3.19.3 A switch to control the rear air bag suspension system shall
be positioned in the door frame structure in a manner that
will permit deflation upon. demand and automatically actuate
the.inflation cycle when the left -rear door is closed.
3.3.20 OXYGEN AND SUCTION SYSTEMS
In addition to the requirements of KKK-1822-D, section 3.12,
the following shall. be provided:
3.3.20.1 Three (3) "NCG" self sealing outlets; one each in the action
area, over the patient cot, and forward curb -side wall of the
squad bench.
3.3.20.2 Two (2) oxygen flow meters shall be provided and installed in
the outlets. The system shall be pressured and flow checked.
3.2.20.3 Two aluminum "M" cylinders (one mounted in compartment #1, one
shipped loose).
3.2.20.4 One "Rico R/S 4" 12 volt powered aspirator (no substitute)
with a "NCG" quick connect vacuum outlet with check valve
shall be provided in the action area.
Page 22
3.5.5 Two (2) "Kidde" (no substitute) ten pound ABC fire
extinguishers.
3.5.6
Two six (6) inch, 12 volt fans, Bergstrom, part #756360 (no
substitutions).
3.6
METAL FINISH AND PAINTING
Metal surfaces shall be prepared and painted to the
requirements of KKK-A-1822�D, section 3.16.1 and .treated per
the following:
3.6.1
All metal surfaces shall be primed and painted except those
that
are aluminum diamond plate, stainless steel or chrome
plated.
3.6.2
All metal to metal surfaces shall be sealed with a marine
quality, non -hardening bedding compound.
3.6.3
Any metal surface that has a protective coating that -is
burned,
ground or abraded during the manufacturing process
must be recoated after assembly or before painting.
3.6.4
Areas where metal plates are to be mounted must be primed and
painted
prior to the mounting of the plates.
3.6.5
Grinding and drilling wastes shall be removed from all
surfaces prior to mounting of plates, fixtures or fittings.
3.6.6
The cab and module shall be rust/corrosion proofed with
MIL-16173-D
grade I material in all boxed -in areas, body
compartment undersides, cab doors and fender
wells.
NOTE: Material shall -not be applied to the engine, engine
compartment, wheels, wheel wells exhaust system or drive train
components.
3.6.7
Exterior "surfaces including..the door jambs and wheels but
excluding the cab and body roof shall be painted with "Dupont
Imron" #7744-U-ALT 2
or an equal which will be approved at
pre -construction conference.
3.6.8
The cab and body roof shall be painted "Dupont Imron" 817-U or
an equal which will be approved at pre -construction conference.
3.7
REFLECTIVE LETTERING AND MARKING
3.7.1
Lettering shall be 4 inch "Helvetica Medium" reflective
"Scotchlite" (no
substitute) dark green applied over a 4 1/2"
inch black to form an 1/8 inch black border around the 4 inch
green letter.
3.7.2
One -hundred fifteen (115) letters will be required in a
configuration that will be determined at the pre -construction
conference.
Page 25
METROPOLITAN DADE COUNTY
BID NO. 5472-4/01-OTR
ceiling above the walk through in close proximity to the
patient compartment's center line. The cold air shall be
ducted through the ceiling of the patient compartment to
ensure equal cooling through out the patient compartment. A
minimum of eight (8) vents shall be provided in duct work.
This A/C unit shall have its' own compressor with no
connection to the O.E.M. A/C unit.
3.3.21.4 The return air grill shall be stainless steel.
3.3.21.5 A return air filter shall be provided for both the front and
rear A/C systems.
3.4 WARNING DEVICES
3.4.1 One Whelen WS 295 HFRS-1 1001200 watt (no substitute) siren is
to be mounted in console in the cab.
3.4.2 Two (2) Grover (no substitute) Stuttertone air horns,.one ten
inch and one twelve inch, actuated by a 12 volt solenoid
controlled air valve, shall be mounted behind front bumper
cutouts. All horn mounting bolts shall have self locking nuts.
3.4.2.1 The air horns shall be controlled by one "Compact" (no
substitute) line master #491-5 floor mounted switch on the
driver's side and one dash mounted push button switch on the
passenger's side.
3.5 PATIENT COMPARTMENT EQUIPMENT
The following equipment in addition to KKK-A-1822-D
requirements, shall be mounted in the patient compartment.
3.5.1. A "Ferno-Washington" (no substitute)'Model 28 stretcher with
mattress, three straps and mounting hardware shall be provided
an installed.
3.5.1.1 Ferno-Washington (no substitute) #175-4 mounting hardware
shall be installed to mount a Model 29-M stretcher in addition
to the hardware specified for the Model 28.
3.5.1.2 The necessary hardware shall be installed in the floor so the
Ferno-Washington Model #29 stretcher may be center mounted and
mounted to the extreme left side of the patient compartment.
3.5.1.3 The necessary hardware shall be installed in the floor so the
Ferno-Washington Model #93-ES stretcher may be center mounted
and mounted to the extreme left side of the patient
compartment.
3.5.2 Two (2) "Cast Products" (no substitute) swing -down IV holders.
3.5.3
One
(1)
"Power
Group"
(no
substitute)
"Life -Pack 10" holder.
3.5.4
One
(1)
"Power
Group"
(no
substitute)
"Apcor" telemetry holder.
Page 24
METROPOLITAN DADE COUNTY
BID NO. 5472-4/01-OTR
D o
QOm
Y
4
3
Page 27
METROPOLITAN DADE COUNTY BID NO. 5472-4/01-OTR
3.7.3 The edges of all letters shall be sealed with a clear epoxy
coating.
3.7.4 Four (4) Dade County Fire Department seals (provided by Dade
County) shall be applied at locations to be determined at the
pre -construction conference. The seals shall be encapsulated
and sealed around the edge to prevent peeling.
3.7.5 A six (6) inch white "Scotchlite" (no substitute) stripe shall
be applied to the sides and rear of the vehicle.
3.7.6 An inch and a half (1 11211) dark green "Scotchlite (no
substitute) stripes shall be provided on the sides and rear of
the vehicle.
3.7.7 Two (2) 1" white "Scotchlite" (no substitute) stripes shall be
provided on the sides and rear of the vehicle.
3.7.8 See attached drawing for proposed striping. Exact
configuration will be determined at the pre -construction
conference.
3.8 QUALITY ASSURANCE PROVISIONS
3.8.1 A current certificate of compliance with Federal Standard
KKK-A-1822-D (latest edition) from an independent testing
laboratory is required with the bid proposal.
3.9 MANUALS
3.9.1
The following service manuals, parts manuals, and electrical
schematics shall be provided:
(a)..Cummins Engine - Service, troubleshooting and parts
manuals
(b) Transmission - Service, troubleshooting and parts
manuals
(c) Freightliner - Service, troubleshooting and parts manuals
(d) Freightliner - Electrical schematics and troubleshooting
manual
(e) Successful bidders - As built body electrical schematics
to include its interface with the O.E.M. wiring.
3.9.2
One (1) set of manuals shall be provided with each vehicle and
an additional six (6) sets shall be provided for use by the
fire shop.
3.10
OPTIONS
3.10.1
Freightliner FL 60 (no substitute) 2 door cab.
3.10.2
Freightliner FL-60 (no substitute) extended cab with raised
.roof.
Page 26
I. -
METROPOLITAN DADE COUNTY
BID NO. 5472-4/01—OTR
u
METROPOLITAN DADE COUNTY
BID NO. 5472-4/01—OTR
m
U
0:
$ o.
C
�
s
W
W
.9'.b
Z
�r
\\\
d ='
:\\♦
cL
Nl—
\\\`
\\\`
\2L%
W
............�
W
W
"
m
O
W
O� Wv
z"
4^
H
1-4
c/)M
m
w
D
U
METROPOLITAN DADE COUNTY
BID NO. 5472-4/01-OTR
METROPOLITAN DADE COUNTY
BID NO. 5472-4/01-OTR
METROPOLITAN DADE COUNTY
BID NO. 5472-4/01-OTR
v /1
."RIMhR c� A.
PPI M NTA SEA
I
� y
H I D-RING HANDLE
EXPANDED _EQAm ....:.�._.. ••-•- - ,
INSULATIQN:
ENTIRE CAVITY V I W
--- .r...mwwi:,I
FA VI E hl 1 NTERICR V' 7W
REMO'VEAELE
Page 33
v
METROPOLITAN DADE COUNTY
BID NO. 5472-4/01-OTR
METROPOLITAN DADE COUNTY
.,
BID NO. 5472-4/01-OTR
METROPOLITAN DADE COUNTY
BID NO. 5472-4/01-OTR
X
LLJ
METROPOLITAN DADE COUNTY
BID NO. 5472-4/01-OTR
.1
Paqe 37
METROPOLITAN DADE COUNTY
0
O
v
BID NO. 5472-4/01-OTR
u
METROPOLITAN DADE COUNTY
BID NO. 5472-4/01-OTR
O
oc
-�
J
d
ox
Ao
gm
9
METROPOLITAN DADE COUNTY
BID NO. 5472-4/01-OTR
u
z
09
6 W6
METROPOLITAN DADE COUNTY BID NO. 5472-4/01-OTR
BID PROPOSAL FOR:
EMERGENCY MEDICAL CARE VEHICLES
FIRM NAME:
Item Quantity Description
___-- -- _ Unit Price Total
1. 11 Each Emergency Medical Care Vehicles $ $
Type 1,'Per Bid Specifications
Page 41
BID NO. 5472-4/01-OTR
JETUM T1111EE NPIES
gLESS OTH6RVV1SE SPECIFIED
,�TflIS IiV�iITATl01 T6 AID
INVITATION TO BID
SECTION 4.0 BID PROPOSAL FORMS
OPENING: 1:00 P.M. Wednesday
DATE: October 2, 1996
CLERK OF THE BOARD
Metro Dade Center
111 N.W. 1st Street
Suite 210
Miami, Florida 33128
PLEASE QUOTE PRICES LESS TAXES, F.O.B. DESTINATION, DELIVERED IN DADE COUNTY, FLORIDA
NOTE: Dade County is Exempt From All Taxes (Federal, State, Local). Bid Price Should Be
Less All Taxes. Tax Exemption Certificate Will Be Furnished By The County On Request
Issued by: Date Issued: 07/25/96 This Bid Proposal Consists
GSA Procurement Management Division Dade County Florida. of Pages 40 Thru 44
Sealed bids, subject to the Terms and Conditions of this Invitation to Bid and the
accompanying Bid Proposal, such other contract provisions, specifications, drawings or
other data as are attached or incorporated by reference in the Bid Proposal will be
received at the office of the Clerk of the Board at the address shown above on behalf of
the Dade County Board of County Commissioners until the above stated time and date, and at
that time publicly opened for furnishing the. supplies or services described in the
accompanying Bid Proposal Requirement.
EMERGENCY MEDICAL CARE VEHICLES FOR METRO-DADE FIRE DEPARATMENT IN
CONJUNCTION WITH GSA/FLEET MANAGEMENT DIVISION FOR A ONE (1) YEAR PERIOD
WITH COUR (4) ONE YEAR OPTION TO RENEW ON A YEARLY BASIS
A Bid Deposit in the amount of N/A of the total amount of the bid shall accompany
all bids.
A Performance Bond in the amount of N/A of the total amount of the bid will
be required upon execution of the Contract by the successful bidder and Dade County.
DO NOT WRITE IN THIS SPACE
ACCEPTED REJECTED
NON -RESPONSIVE _... _ NO BID
DATE B.C.C.
ITEM NOS. ACCEPTED
COMMODITY CODE: 929-39
SPECIALIST: J. CARLOS PLASENCIA, CPPB/sc
FIRM NAME
STREET ADDRESS
14110
STATE & ZIP CODE
TELEPHONE NUMBER
AUTHORIZED AGENT
TITLE OF OFFICER
Page 40
METROPOLITAN DADE COUNTY BID NO. 5472-4/01-OTR
ACKNOWLEDGEMENT OF ADDENDA
TITLE: EMERGENCY MEDICAL CARE VEHICLES
DIRECTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED
IN CONNECTION WITH THIS BID:
Addendum # 1, Dated
Addendum # 2, Dated
Addendum # 3, Dated
Addendum # 4, Dated
Addendum # 5, Dated
Addendum #'6, Dated
Addendum # 7, Dated
Addendum # 8, Dated
Addendum # 9, Dated
, 199
199
199.
199
199
, 199
, 199
, 199
, 199
PART II:
NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME:
AUTHORIZED SIGNATURE:
,Date
Page 43
METROPOLITAN DADE COUNTY
BID NO. 5472-4/01-OTR
BI0 PROPOSAL FOR:
EMERGENCY MEDICAL CARE VEHICLES
IF NO BID PLEASE INDICATE REASON:
~ Prompt Payment Terms: T- _%days -net =--== ! days______________
FID NO. of Bidder:(Bidders �Federal Employer Identification Number �as- used
^-
on Return Form 941.) If none Bidders Social Security No.
The undersigned- Bidder �certifies rthat `this Bid Proposal is rsubmitted �in accordance with
the Bid Specifications and -Conditions governing this Bid, and that the Bidder will accept
any awards made to him as a result of this bid.
=IRM NAM
STREET ADDRESS
:ITY,STATE,& ZIP CODE
'ELEPHONE NUMBS
►UTHORIZED SIGNATUR
(Signature)
ITLE OF OFFICER
tate below mailing address (if other than above):
FAX NUMBER
(Print Name)
(Date)
.0. BOX
city state zip code
Page 42
METROPOLITAN DARE COUNTY BID NO. 5472-4/01-OTR
APPENDIX A
METROPOLITAN DADE COUNTY
FLORIDA
Department of Business and Economic Development
BLACK BUSINESS ENTERPRISE PROGRAM
(ORDINANCE 94-96 - A.O. 3-3)
HISPANIC BUSINESS ENTERPRISE PROGRAM
(ORDINANCE 94-95 - A.O. 3-17)
WOMEN BUSINESS ENTERPRISE PROGRAM
(ORDINANCE 94-94 - A.O. 3-18)
PARTICIPATION PROVISIONS
There are five (5) contract measures: Set -Asides, Subcontractor Goals,
Project Goals, Selection Factors and Bid Preference.
THE CONTRACT MEASURE(S) APPLICABLE
TO THIS PROJECT
Set -Aside
Subcontractor Goals
Project Goals
Bid Preference
Selection Factor
BBE HBE WBE
X I X
Department of Business and Economic Development
111 N.W. 1st Street, Suite 1710
Miami, Florida 33128-1975
(305) 375-4132 Fax 375-4232
Revised October 1994
Page 44
A. DEFINITIONS:. The definitions in this section apply only to these Participation Provisions,
hereafter refwed to as "Provisions". These Provisions shall- apply to every bid, request for
proposals and contract to which a contract measure is applied. The phrase "BBE, and/or
HBE, and/or * WBE, as appropriate," means to apply the contract measures to this contract
as indicated on the cover sheet Only the contract measures and programs indicated on the
cover sheet apply. For example: If the cover sheet indicates a 100/0 subcontractor goal for
BBEs and a 20 % subcontractor goal for WBE's, and no subcontractor goals for HBEs, then
only BBE and WBE subcontractors goals would apply to this bid.
Note: THESE PROVISIONS ARE IN ADDITION TO FEDERAL REQ
GOVERNING DISADVANTAGED BUSINESS ENTERPRISES.
1. "Approval better" means a document issued by DBED at the request of a BBE, and/or
HBE, and/or WBE, as appropriate, or bidder that, based on the- written
representations of the BBE, and/or HBE, and/or WBE as appropriate, or .bidder,
finds a specified activity or scope of work consistent with normal industry practice.
2. "Available or availability" means to have, prior to bid submission, the ability to
provide goods or services under a contract, by having: reasonably estimated,
uncommitted capacity; all necessary, - licenses, -permits, registrations and certifications;
the. ability to obtain bonding that is reasonably required consistent with normal
industry practice; and the ability to otherwise meet bid specifications.
3. "Bid" means a quotation, proposal, letter of interest or offer by any bidder in response
to' any kind .of invitation, -request or public announcement to, submit such quotation,
Proposal, letter of interest or offer for a contract..
4. "B iddee' i means any person, partnership, corporation or other business _ entity that
submits a, bid. .
5. "Bid preference" means an amount deducted from the total bid price in order to
calculate the bid price to be used to evaluate the bid.
6. "Black" means a person who is a citizen. or lawful resident- of the United States and
Who has origins in any of the Black racial, groups of Africa.
7. "Black Business Enterprise" or "BBE" means a firm that is owned and controlled by
one or more Black individuals, has an actual place of business in Dade County, and is
certified in accordance with Ordinance 94-96., and Administrative Order 3-3.
8. "BBE selection factor" -means an element specified in bid documents that designates as
one criteria for choosing among bids that the bidder is a non-BBE that demonstrates
Sig' nificant utilization of BBEs in accordance with Ordinances 94-96 is a BBE or is a
joint venture owned and controlled by a BBE.
3
5�ction
L. Appendices
1. Project Worksheet
2. Forms
a_ Schedule of Participation
b. Letter of Intent
C. Certificate of Unavailability
d. Set -Aside List of Subcontractors
e. Monthly Employment Data Report
f. Monthly Utilization Report
g. Bid Preference.
h. Significant Utilization
3. Certification List
DBED 101
DBED 102
DBED 103
DBED.104
M-201
M-200
DBED 105-
DBED 106
fta
22
N
ii. construction of a public improvement;
professional services subject to Section•187.055, Florida Statutes, and Section
2-10.4 of the Code of Metropolitan Dade County;
iv. or other professional services including but not limited to accounting, legal,
health care, consulting and management services.
v. Contract does not mean an agreement to purchase, lease, or rent real property;
_ grant licenses, permits, or franchises; operate concessions; or make grants.
15. "Contract Measure" means a set -aside, or a subcontract goal, or a project goal, or a bid
preference, or a selection £actor, singly or in or any combination.
16. "Contracting Officer" means the person assigned under a contract, usually a
Department Director or his or her designee, who has primary responsibility to monitor..
the contract and enforce contract requirements.
17. "County" means Metropolitan .Dade County, Florida, a political subdivision of the
State of Florida
18. -"Debar" means to exclude a. contractor, ,its individual officers, its shareholders with
significant interests, or -its ., affiliated:; - businesses from.. county � . • contracting ..-and
subcontracting for a specified period of time, not to exceed five (5) years.
19. "DBED" means the Metropolitan Dade.County Aepartment of Business and Economic
Development
20- "Employment Data Report" means a document completed by a subcontrapting. BBE,
and/or HBE, and/or.: ' WBE as appropriate, and submitted monthly by the successful
bidder on a contract with goals providing information regarding .the number, ' gender,
race. and• ethnicity of the ..BBE, and/or HBE, and/or,- WBE's -as appropriate,
employees. '
21. "Goods" means any tangible product, material or supply that is not a service.
22. "Hispanic" means a person who .is a citizen or lawful resident of the United States who
has origins in Cuba, Mexico, Puerto Rico, Central or South America or other Spanish
or Portuguese culture regardless of race.
23. "Hispanic business enterprise or HBE" means a business that is owned and controlled
by one or more Hispanic individuals; has its principal place of business in .. Dade
County; and is certified in accordance with Ordinance 94-95 and Administrative Order
347
5
"HBE selection factor" means an element specified in bid documents that designates as
one criteria for choosing among bids that the bidder is a non-HBE that demonstrates
significant utilization of HBEs in accordance with Ordinances 94-95 is a HBE or. is a
joint venture owned and controlled by a HBE.
"WBE selection factor" means an element specified in bid documents that designates as
one criteria for choosing among bids that the bidder is .a non -VIBE that demonstrates
significant utilization of WBEs in accordance with Ordinances 94-94 is a WBE or is a
joint venture owned and controlled by a WBE.
9. "Board" means the Metropolitan Dade County Board of County Commissioners, Dade
County, Florida.
10. "Broker" means an individual or business that acts as a contact for the purchase "of
goods or services from a supplier and transfers funds to a non-BBE and/or non-HBE
and /or non WBE, as appropriate, in a manner. that does not add economic value to the
purchase, except where such conduct is normal industry practice.
11. "Certification - List" means a list maintained by the Department of Business and
Economic Development that contains the names, addresses, and certification expiration
date, -of certified %BBEs, and/or • : HBEs, and/or WBEs, as appropriate, sorted by trade,
service, and/or commodity.
12. "Commercially useful function" means contractual responsibility for the execution of a
distinct element of the work of a contract by a business enterprise and the canying out
Of its contractdW responsibilities by actually .performing, managing, and supervising
-the work involved other than acting as a broker. The determination -of Awther on
activity -is a. commercially useful function shall include the evaluation of the amount of
work subcontracted, normal industry practices, the skills, qualifications, or expertise of
the enterprise to perform the work, whether the business owner himself or herself
Performs. manages, and/or supervises the work involved, and other relevant factors.
13. "Compliance monitor" means the Director of the Department of Business and
Economic Development or his or her designee assigned to review compliance pursuant
to Ordinances 94-96, 94-95, 94-94 and the Administrative Orders 3-3, 3-17, and 3-48.
M . Contract means an agreement proposed by County staff, or approved by the County
Commission in any of the following classes:
i. procurement of goods and services not included in the classes b, c, and d
below,
work.
34. "Services" means construction, maintenance, alteration, or repair of a public
improvement and any performance of work offered for public or private consumption
that does not consist primarily of goods.
35. "Set -aside" means the designation of a given contract for competition . solely among
BBEs, and/or HBEs, and/or WBEs, as appropriate.
36. _ "Set -aside List of Subcontractors" means a form contained in the bid documents of
set -aside contracts for services identifying the work the bidder will perform with his
own forces and, listing at time of bid submission, all subcontractors, the scope of work
each will perform, including the services each will provide, and the dollar value of such
work.
37. "Si " -
gnificant Utilization means purchases of goods or services from BBEs, and/or
HBEs, and/or WBEs as appropriate, by a bidder in the preceding .twenty-four (24)
months that were not required under govemmental contract measures or hfmority
Business Enterprise Program; and were not a nominal amount relative to the bidder's
purchases of goods and services in Dade .County, the bidders overall purchases . of
goods and services, and the availability of BBEs, and/or. -HBEs, :and/or,. -WkE ,.:as
appropriate; and were pursuant to ..the bidder's systematic efforts to. eliminate
drscriraination against BBEs, and/or HBEs, and/or . WBEs, as appropriate, in its
purchases of goods and services in Dade.County.
38. "Subcontractor goal" means a proportion of a total contract value stated.as.a percentage
to be subcontracted to a BBE, and/or HBE, and/or WBE, as appropriate;.. to perform
a commercially useful function.
39. "Successful bidder"- means the bidder to which the contract, is awarded.'-
40. "Unavailability Certificate" means a document signed by a BBE,:and/or .HBE, and/or
WBE, as aPProPriat. stating that the BBE, and/or . BBE.and/or WBE, as
aPPMPriate, is not available to participate on a specific project at a specific time.
41. "Utilization Report" means a.report completed by the successful bidder on a contract
with goals and submitted monthly listing all work performed in the past month by. the
BBEs, and/or HBEs, and/or WBEs, as appropriate identified on the Schedule of
Participation and all expenditures made in the last month to the identified BBEs.
42. "Women " means persons of the female gerider, regardless of race or ethnicity.
43. "Women business enterprise or WBE " means a business that. is owned and controlled
by'one or more women; has its principal place of business in Dade County; and is
7
24. "Joint venture" means an association of .two or more persons, partnerships,
corporations, other business entities or any combination of the above, at least one of
which is a BBE, and/or HBE, and/or %YBE as appropriate, certified in accordance
with the relevant ordinance, that is lawfully established to carry on a single business
activity that is limited in scope and duration.
25. "Joint Venture Agreement" means a document submitted to DBED by a- joint venture
that provides information regarding the nature of the joint venture.
2& getter of Intent" means a letter signed by a subcontracting BBE, and/or HBE, and/or _
WBE as appropriate, detailing the scope and dollar value of the work to be performed
by the BBE, and/or HBE, and/or WBE as appropriate, for the successful bidder on a
contract with subcontractor goals.
27. "MDC" means Metropolitan Dade County, Florida
29. "Owned and controlled" means a business that is at least fifty one (51) percent owned
by one or more Blacks, Hispanics or women, as appropriate, or in the case of a publicly
owned business, at least fifty one (51) percent of the stock of which is owned by one or
more Blacks, lispanics orwomen, omen, as appropriate, and whose management and daily
business operations are.., controlled by one .or more such individuals. The determination
of whether an owner has demonstrated such- control shall include an evaluation. of the
following: the ownees experience in-the:industryIn which certification is sought; the
owner's independence in making business policy and day-to-day operational decisions;
the owner's technical competency or knowledge of technical. requirements in the
industry in which certification is sought; and other relevant factors.
29. "PMD"..- means the General Services Administration Procurement Management
Division.
30. "Principal Place of Business" means the location at which the business records of the.
applicant concern are maintained and the location at which the individual who manages
the day-to-day operations spends the majority of his/her working hours.
31. Project goal means that a proportion of a total 'contract value stated as a percentage to
be awarded to HBEs in contracts that create a pool of qualified. contractors from which
the County selects pool members to perform the work of the contract
32. "Review Committee" or "RC" means the committee established by the County
Manager to review proposed projects for the application of contract measures.
33. "Schedule of Participation" means a form contained in the bid documents of contract
with goals on which bidders list at the time of bid submission all BBEs, and/or HBEs,
and/or WBE s, as appropriate, to be used to meet the goal, the scope of work each will
perform, including the goods or services to be provided. and the dollar vahin of Such
C. CERTIFICATION
I. Attached as an example is a Certification List with a specified date. Certification Lists
are updated and issued every two weeks. Bidders shall use the most recent
Certification List available prior to bid opening. Certification lists may be obtained
by contacting DBED at telephone number (305) 3754132 during normal business
hours.
2. The firms on the Certification List will be identified by trade, commodity or service
area.. A BBE and/or HBE and/or WBE, as appropriate, must be certified in a trade,
commodity, or service area in order to be eligible to participate as a BBE, and/or .
BBE, and/or WBE, as appropriate, on contracts in such trade, commodity or service
area. General contractors in order to be eligible to participate as a BBE, and/or HBE,
and/or WBE, as appropriate, subcontractor must be certified in the'trade, commodity
or service area in which they are to perform work as a BBE, and/or HBE, • and/or
WBE.
3. In order to participate as a BBE, and/or HBE, and/or WBE, as appropriate, on this
contract, a BBE, and/or HBE, and/or WBE, as appropriate, must have a valid,
certification at the time of bid submittal, bid award, and throughout the duration of the
contract in which the BBE, and/or HBE, and/or WBE, as appropriate participates as
a BBE, and/or HBE, and/or WBE.
4. Joint Ventures. Only joint ventures approved by DBED in accordance with
Administrative Orders 3-3, 3-17, and/or 3-18, as appropriate, are.eligible to participate
as joint ventures in the Program,. Joint ventures must be lawfully established. The
Black, Hispanic and/or woman member of the joint venture must be certified as a
BBE, and/or HBE, and/or WBE, as appropriate, before the joint venture can be
approve.
D. CONTPACT MEASURES
1. Set Asides
a. Contracts that are set -aside and do not have subcontractor goals are for bidding
solely among BBEs, and/or HBEs, and/or WBEs, as appropriate. -A BBE, and/or
HBE, and/or • WBE, as appropriate, awarded a set -aside contract shall not transfer to
a non-BBE, . and/or non-HBE, and/or non -VIBE, as appropriate, . through
subcontracting or otherwise, any part of the actual work of the contract unless these
bid documents expressly and specifically require and/or permit such transfer as
consistent with normal industry practice, -or the BBE, and/or HBE, and/or WBE,
as appropriate, requests and receives P= to bid award an approval letter from
DBED.
6
certified in accordance with Ordinance 94-94 and Administrative Order 3-18.
44. "Work" means the provision of goods or services, including construction.
B. GENERAL INFORMATION
1. The bidder shall fully comply with these Provisions which implement- Metropolitan
Dade County Ordinances 94-94, 94-95, and 94-96 and Administrative Orders 3-18,
3-17 and 3-3, respectively.
2. Five individual contract measures are possible under -the Black Business Enterprise
Program (Ordinance 94-96 and Administrative Order 3-3), the Hispanic Business
Enterprise Program (Ordinance 94-95 and Administrative -Order 3-17) and the Women
Business Enterprise Program - (Ordinance. 94-94 and Administrative Order 3-18):
set -asides, subcontractor goals, bid preferezim, project goals, and BBE, and/or HBE,. -
and/or WBE, selection factors. While neither a bid preference nor a BBE and/or HBE
and/or WBE selection factor may be applied to set -aside contract, contract measures
may otherwise be used - in combination with each other. For instance a set -aside
contract for WBEs may also contain subcontractor goals for BBEs and HBEs. The
contract measures) applicable to this contract is indicated on the cover -sheet -of these
Provisions. MDC shall not award -a contract to any.bidder which it determines fails to
comply with all the applicable requirements of these Provisions.
3. A certification list is included as an appendix to assist bidder compliance:with.-any
subcontractor goal established for this project The certification list .is updated every
two (2) weeks. - Bidders must utilize the - most - current certification list in ,fcomplying
with -.these Provisions. 'A current certification list may be obtained by contacting .the
Metropolitan Dade County -(MDC) Department of. -Business - and . ; Economic
Development (DBED) at 111. N.W.- 1st Street, Suite 1710 or by jeJcpbono .at (305).
375-4132, facsimile (305) 375=4232.
Hap- and/or. MMIF,
4. MDC shall -monitor. the compliance of the successful Bidder with the requirements of
these Provisions during the course of the work to be performed under the contract ,
5. Forms necessary for - submittal of . information pertaining. to these Provisions are
included in the appendix. Additional copies may be obtained by contacting the
Compliance Monitor (DEED), at: Metropolitan Dade County (MDQ Department of
Business and Economic Development (DEED) at 111 N.W. l st Street, Suite 1710 or by
telephone at (305) 375-4132, facsimile (305) 375-4232.
executed by the Public Health Trust, by that body.
d• A bidder challenging or protesting the subcontractor or project or project goal must
submit to the office or person to whom the bid is submitted, no later than the time of
bid submission, written reasons for such challenge or protest. Challenges or protests
to a BBE, and/or HBE, . and/or WBE, as appropriate, subcontractor goal by -
bidders after the time of bid submission, or challenges based on reasons not
Previously provided in writing prior to bid submission, shall not be heard by the
County Commission.
c. The Project Worksheet for establishing the stated subcontractor goal is included in
the appendix of these Provisions.
f. Bidder Responsibilities for Subcontractor Goals:
i• Bidders must submit a completed Schedule of participation (Form DBED 101)
at the time of bid submission. The Schedule of .Participation constitutes a
written representation by the bidder that to the best of the bidders knowledge
the BBEs, and/or HBEs, and/or WBEs, as appropriate, listed are available
and have agreed to perform as specified, or that the Bidder will demonstrate
unavailability. The Schedule of Participation is a commitment by the bidder
that if awarded the contract, it will enter into subcontracts with the identified
KBEs, and/or HBEs, and/or WBEs, as appropriate for the scope of work at
the price set forth in the Schedule of. Participation.
ii. Bidders that are BBEs, and/or HBEs, and/or wBEs, as appropriate, and
bidders that are joint ventures that are owned and controlled by one or more
BBEs, and/or HBEs, and/or WBEs, as appropriate, may use their own forces
to meet rip to 50% of a specified- goal. - _ - - -
iii. Bidders who fail to submit the Schedule . of Participation shall be considered
non-rrsponsive. Bids. that contain a defective Schedule of Participation are
voidable. Examples of defects include but are not limited, to: incomplete
Schedules; the listing of an unidentifiable BBEs, and/or 1-m&, and/or WBEs,
as appropriate, and percentage miscalculations that are not mere clerical errors
apparent on the face of the Schedule.
iv. Expenditures to subcontracting BBEs, and/or HBEs, and/or WBEs, as
appropriate, shall be counted toward meeting specified goals as follows:
(1) -One hundred percent (100%) of the expenditures to BBEs, and/or HBEs
and/or WBEs, as appropriate, that perform a commercially useful function
in the supply of goods or services required for fulfillment of the contract;
b. Set -aside contracts with subcontractor goals•tequire that subcontractor goals be met _
in areas specified in the Schedule of Participation. In areas not being used to meet a
subcontractor goal the work is to be performed by the BBE, and/or HBE, and/or
WBE for which the contract was set -aside. For example: A BBE set -aside with a
20% WBE subcontractor goal requires 20% of the work be performed by a WBE
and the remaining work be performed by BBEs.
c. A BBE that performs the work of the set -aside contract with its own .forces may
count such work towards reducing the BBE goal applied to the contract by a
maximum of fifty (50) percent. -
d. Bidders on set -asides that cannot demonstrate their compliance with the
requirements of the preceding paragraphs (D.(1.)(a.) and (b.) shall be found to be in
non-compliance with these provisions.
e. Bidders on set -asides, to be eligible for award, shall submit upon request of the
Compliance Monitor a "Set -Aside List of Subcontractors" (Form DBED 104).
Failure to submit the list and any relevant information the Compliance Monitor may
request with respect to the bidders submitted list shall constitute non-compliance
with these provisions.
f. The following shall constitute non-compliance with these Provisions:
i. Submission of a Set -Aside List of Subcontractors that the bidder knew or
should have known is incomplete or inaccurate; or
I Deviation from the list without the written approval of the Compliance Monitor.
2. Subcontractor Goals
a. The purpose of a Subcontractor Goal is to- have portions -of the work under the
Contract performed by available BBEs, and/or - - HBEs, - and/or WBEs, as
appropriate, for Prices totaling not less than the percentage of the contract price -set
out in the bid form.
b. In contracts with subcontractor or project goals for .BBEs, and/or .. HBEs, , and/or
WBEs, as appropriate, a Black and/or
ffisPcertified in more than one category shall be counted toward meetingthe pal fss or
category only. The prime bidder shall declare at bid submission toward which
subcontractor goal a business enterprise certified in more than one category shall
count.
c. After a bid is advertised with a subcontractor or project goal, it may be reduced
only with the approval of the County Commission or, if the contract is to be
goal. To prove lack of availability, bidders must submit the following;
(1) Unavailability Certificates (Form No. DBED 1 p3) either completed and
signed by the BBE, and/or HBE, and/or WBE, as appropriate, or
completed and signed by the bidder explaining the contacts with the BBEs,
and/or HBEs, and/or WBEs, as appropriate„ statements or.actions of the
BBEs, and/or HBEs,' and/or WBEs, as appropriate,* showing
unavailability, and the reason(s) why the BBEs and/orHBEs
WBEs, as appropriate, signature could not be obtained; and and/or
(2) A listing of any bids received from a BBEs, and/or HBEs, and/or WBES, as VproPriate„ the scope of work and price of each bid, and the bidder's
reasons for rejecting each bid; and
(3) A statement of the bidder's contacts with DBED for assistance in
determining available BBEs, and/or HBEsand, and/or' WBEs, as appropriate,
(4) A statement showing compliance with paragraph D. 2. d. above; and
(5) A complete description of the biddees process for soliciting and evaluating
bids from BBEs, and/or HBEs, and/or WBEs, as appropriate,
(6) Bidders may establish a BBE, and/or HBE, and/or WBE, as appropr,
as unavailable if the bidder'provides evidence proving the BBEs, and/or
HBEs, and/or. WBEs; as appropriate, bid is' not reasonably competitive
with comparable bids of non-BBE's, and/or non-HBE's, and/or
non�WBE's, as appropriate, for the same scope of work.
(7� .Evidence of lack of availabili
submission. ty may address only the period prior to bid
viii. The bidder shall either meet the subcontractor goal or demonstrate lack of
availability as a condition of being awarded this Contract. If a bidder who has
not met the subcontractor goal fails or refuses to substantiate the lack of
availability, any security submitted with the bid may be forfeited as liquidated
damages because of such failure or default.
ix. The successful bidder on a contract with subcontractor goals shall promptly
review billings from BBEs, and/or. HIM, and/or WBEs, as appropriate,
'listed on the Schedule of participation. On those amounts not in dispute, the
successful bidder must make payment within thirty (30) days of its receipt of
the billing.
3• BID PREFERENCE.
13
- (2) - - One hundred percent (100%) of the expenditures to BBEs, and/or HBEs,
and/or WBEs, as appropriate, that subcontract work further to non-BBEs,
and/or non-HBEs, and/or non-WBEs, as appropriate, only if bid
documents expressly and specifically permit such subcontracting as
consistent with normal industry practice, or the bidder_ Dr BBEs, and/or
HBEs, and/or WBEs, as appropriate, requests and receives prior to bid
award an approval letter from DBED;
(3) One hundred percent (100%) of the expenditures to BBEs, and/or HBEs,
and/or WBEs, as appropriate, who are general contractors, working as
subcontractors, that perform actual work with their own forces; .
(4) None of the expenditures to a BBEs, and/or - HBEs, an"r WBEs, as
appropriate, that acts essentially as a conduit to transfer funds to a
non-BBEs, and/or non-BBEs, and/or non-WBEs, as appropriate, unless,.
bid documents expressly and specifically permit such transfers as consistent
with normal industry practice or the bidder or BBE, and/or HBE, and/or
WBE, as appropriate, requests and receives prior to bid award an approval
letter;
v. Bidders agree to take all necessary and reasonable steps in accordance . with
- these Provisions to ensure that BBEs, and/or HBEs, and/or WBEs, as
appropriate, have the maximum opportunity to compete for and perform this
contract. Bidders shall select portions of the work to be performed by BBEs,
and/or. HBEs, and/or WBEs, as appropriate, so as to increase the likelihood of
meeting the subcontractor goal including, where appropriate,., breaking down
contracts into economically feasible units to facilitate BBE, and/or, HBE,
and/or WBE, as appropriate, participation. :
vi. Bidders must submit Letters of Intent (Form No. DBED 102) to the person or
office to whom the bid was submitted by 4:00 pan. on the second business day
following bid opening. Defective Letters of Intent are voidable. Examples of
defects include but are not limited to improperly executed letters, the listing of
an unidentifiable BBEs, and/or HBEs, and/or WBEs, as appropriate, and
percentage miscalculations that are not mere clerical errors apparent on the face
of the Letter of Intent. Expenditures to BBEs,.and/or . HBEs, and/or WBEs,
as appropriate, on a Schedule of Participation that are not confirmed by a Letter
of Intent shall not count toward the goal.
vii. Bidders whose bids do not meet the specified goal, in order to remain eligible,
must submit to the person or office to whom the bid was submitted by 4:00 p.m.
on the second -business day following bid submission evidence proving the lack
of available BBEs, and/or HBEs, and/or WBEs, as appropriate, to afford
effective competition to provide the goods or.services to meet the subcontractor
c. DEMONSTRATING SIGNIFICANT UTILIZATION.
i. DBED shall prepare and make available on a monthly basis a list of BBEs ,
HBEs and WBEs that have held valid certifications during the prior twenty-four.
(24) months.
ii. Bidders claiming a bid preference based on significant utilization shall
demonstrate such significant utilization by submitting evidence including but
not limited jo the following:
'(1) Bidder's total purchases of goods and services in the prior twenty-four
months.
(2) Bidders total purchases of goods and services in Dade County in the prior
twenty-four months.
(3) Bidder's total purchases from BBEs, and/or HBEs, and/or. WBEs, as
appropriate, in the prior twenty-four months, identifying each BBE, and/or
HBE, and/or WBE, as appropriate
(4) Bidder's total purchases from BBEs in the prior twenty-four months,'
identifying each BBE that was not pursuant to any governmental contract
or Black Business -Enterprise Program requirement with which .the - bidder
complied.-
(5) Data showing lack of availability of BBEs.
(6) A description of the biddees systematic efforts to eliminate discrimination
against-BBEs in its purchasing operations.
iii. Based on its review of the evidence, DBED shall issue a letter stating the bidder
has demonstrated significant utilization or the reasons why the bidder has failed
to demonstrate significant utilization.
E. BBE, HBE and WBE Selection Factor
1. in bid as that assign weights to evaluation or selection criteria, bid documents shall
assign a weight of ten percent (10%) to the BBE and/or HBE and /or WBE selection
factor, as appropriate. in bids that do not' assign weights to evaluation or selection
criteria, bid documents shall provide that among bidders evaluated to be otherwise
substantially equal, the BBE and/or HBE and /or WBE selection factor, as appropriate,
shall be the deciding factor for award of the bid.
i5
a. ELIGIBILITY. Bidders claiming a bid preference shall complete and submit with
their bid a claim of bid preference. The Compliance Monitor shall determine
whether the bidder qualifies for the bid preference for the specified contract. In the
event that a bidder qualifies for a bid preference in more than one category for the
specified contract; the bidder shall be awarded the largest preference. Only one
preference shall be awarded per bidder per contract. Bid preferences -shall be given
to:
i. Bidders that are BBEs, and/or IMEs, and/or WBEs, as appropriate;
ii. 'Bidders that demonstrate significant utilization;
iii. Bidders that are joint ventures approved under Section IIi of "Administrative
Orders 3-3 and/or 3-17and/or 3-18 as appropriate.
b. PREFERENCE LEVEL. Bid documents for contracts with bid preferences shall
state the following bid preferences which will be given to qualified bidders as
appropriate:
Bid Price
BBE%
HBEs
WBEs
Siguitcant
Utiltratiou of
BBEs,HBEs,
WBE$
Joint Ventures
BBEa�51%
HBEsbSM
WBEsm>51%
Joint Venture
BBEs <S1%
HBEs t51% -
WBEs C5l h
25,000 <75,000
10.00/o
- .7.50%
5.0%
3.35%
75,000 <125,000
5.0%
3.75%
2.50%
1.25%
125,000 c 250,000
4.0'/o
3.00%
2.00%
1.000/0 - - - - -
0,000 C5001000
3.0%
2.25%
1.50o/a
0.75%
500,000<1,000,000
2.0%
1.50%
1.00%
0.50%
1,000,000<2,000,000
1.0%
0.75%
0.501yo
0.25%
On contracts greater than two million dollars (S2,000,000), the bid preference shall
only be calculated for the first two nullion dollars of the bid price. The bid
preference shall be calculated and subtracted from the total - bid price. This
difference shall be used in evaluating the bid. The bid preference is used only to
calculate an amount to be used in evaluating the bid and does not affect the contract
price.
14
Board deems appropriate.
5. Consideration of Other Bids. If the Contracting 'Officer or Compliance Monitor deems
it advisable in the interest of expediting the award of the contract, the procedures Set
forth in this subsection may be carried out with respect to the bids of one or more
additional Bidden, at the same or different tunes with each such proceeding to be
separately conducted.
6. Failure of Bidder- to Participate. The Bidder will.be bound by the proceedings under
this subsection to which they have been given required notice without regard to their
Participation or lack of participation. A lack of participation upon receiving notices
and requests pursuant to these Provisions shall not be grounds for reconsideration of
any action taken in the proceedings.
7. MDC shall not award this contract to any Bidder which it determines fails to comply
with the applicable requirements of these Provisions. Nothing herein shallrelieve any
Bidder from any of the terms, conditions or requirements of the contract or modify
MDC's rights as reserved in the Contract document.
G. PROMPT PAYMFEVT
1. It is the County's intent -that- BBEs -and/or -HBEs -and/or WBEs, providing goods or
services to the County shall receive payments. promptly in order to maintain -sufficient
cash flow.
2. Ile successful bidder on a contract with goals shall promptly,review billings from
BBEs, and/or HBEs, and/or WBEs, as appropriate, listed on the Schedule of
Participation. On those amounts not in dispute, the successful bidder must awake
payment -within thirty (30) daya_of its receipt of the billing.
H. POST AWARD COMPLL4NCE AND'MONITORING
1. Approval of Subcontracts. The Successful Bidder shall submit to the Contract ,Officer
for approval subcontracts corresponding in all respects to the . proposed agreements
listed on the Successful Bidders Schedule of Participation, or . Set -Aside Last of
Subcontractors, unless a deviation is approved under paragraph H.4. below The
Successful Bidder shall enter into each subcontract and shall thereafter .neither
terminate any such subcontract nor reduce the scope of work to be performed by or
decrease the price to be paid to the BBEs, and/or HBEs, and/or WBEs, as
appropriate, thereunder without in • each instance the prior . written approval of - the
Compliance Monitor. The Contracting Officer shall not give a final written
determination without a recommendation from the Compliance Monitor.
2. Access to Records. Successful bidders and BBEs shall permit the County to have
access during normal business hours to books and .records relating to the bidder's
17
2. A BBE and/or HBE and /or WBE selection factor, as appropriate,- may be applied to
any request for proposals or similar invitations to bid that are not set -aside.
F. PRE -AWARD COMPLIANCE
l . • Investigatory Meeting by Compliance Monitor.
a. The Compliance Monitor shall review for compliance with these provisions every
contract to which a contract measure has been applied. If the Compliance Monitor
has concerns regarding compliance with these provisions, the Bidder shall upon at
least three (3) days notice meet with the Compliance Monitor. The purpose of this
investigatory meeting shall be for the Compliance Monitor to consider whether to
recommend the Biddees bid be determined to be in compliance or non-compliance
with the requirements of these Provisions. The Compliance Monitor may consider
relevant information from any person in malting this decision. At the investigatory
meeting the Bidder shall have an opportunity to present information and arguments
pertinent to his compliance with the applicable requirements. The Compliance
Monitor may require the Bidder to produce such information as -the Compliance
Monitor deems appropriate and may obtain whatever other and further information
from whatever sources the and
Monitor deems appropriate.
b. No later than fifteen (15) business days after this investigatory meeting with the
Bidder, the Compliance Monitor shall make a written recommendation to the
Contracting Officer which shall include a statement of the facts and reasons upon
which it is based. This recommendation shallalso be forwarded to the Bidder.
21. Determination by MDC. Following receipt of a recommendation of non-comphance
from the Compliance Monitor, the. Contracting Officer shall notify the Bidder.of an
informal hearing regarding the bidders compliance with these provisions _ Such• notice
shall indicate the date, time and place at which the Bidder willDave as opportunity to
present pertinent arguments and information to the Contracting Officer relating to the
recommendation of non-compliance by the Compliance Monitor. The Bidder shall
supply such further relevant information as required by the Contracting Officer.
3. The Contracting Officer in conjunction with the Compliance Monitor may also conduct
informal hearings, to which .the Bidder shall be invited, in which other parties invited
by the Contracting Officer may offer information relevant to the issue of the Biddees
non-compliance.
4. The Contracting Officer shall in writing determine whether the bid of such Bidder
complies with the requirements of these Provisions and whether to recommend to the
County Manager that the Contract be ,awarded to the Bidder. A copy of such
recommendation shall be sent to the Bidder. Such recommendation shall not affect the .
Power of the Board of County Commissioners to reject the Bidder's bid for any other
reason or to take such action on the recommendation of the Contracting Officer as the
Contracting Officer. The Contracting Officer shall not make a final -determination
without a recommendation regarding compliance from the Compliance Monitor.
Deviations from the goal stated in the contract that shall be monitored include but
are not limited to:
i. Termination of a BBEs, and/or HBEs, and/or WBEs, as appropriate, -
subcontract;
ii. Reduction -in the scope of work to be performed by a BBE, and/or HBE,
and/or WBE, as appropriate; -
iii. Modifications to the terms of payment or price to be paid to BBEs, and/or
HBEs, and/or WBEs, as appropriate;
iv. Failure to enter into a contract with BBEs, and/or HBEs, and/or WBEs, as
appropriate.
c. Excuse from Entering Subcontracts. If prior to execution of a subcontract required
by these Provisions, the Successful Bidder submits a written request to the
Contracting Officer demonstrating to the satisfaction of the Contracting Officer that,
as a result of a change in circumstances beyond his control of which he was not
aware and could not reasonably._ have been aware until subsequent to the date of the
award of the Contract, a BBE, and/or HBE, and/or WBE, as appropriate, who is
to enter into such subcontract has unreasonably refused to execute the subcontract,'.
or is not available, the Successful Bidder shall be excused from executing. such
subcontract. The procedures of paragraphs 11.41 and g. below apply to this
paragraph.
d. Tc�on of Subcontracts. It after execution of a subcontract requimd by these
Provisions, the Successful . Bidder submits a written request to the Contracting
Officer and demonstrates to the satisfaction of the Contracting Officer that, as a
result of a change in circumstances beyond his control of which he was not aware
and could not reasonably have been aware until subsequent to the date of execution
Of such subcontract, a BBE, and/or HBE, and/or WBE, as appropriate, who
entered into such subcontract has committed a material . breach of the subcontract,
the successful Bidder shall be entitled to exercise such rights as may be available to
him to terminate the subcontract. The procedures of paragraphs f. and g. below
apply to this paragraph.
e. MDC's Determination of Bidder's Excuse or Tennination. If the Successful Bidder
at any time submits a written request to the Contracting Officer under the prior two
Paragraphs the Contracting Officer, as soon as practicable, shall determine whether
the Successful Bidder has made the requisite demonstration, and shall not determine
that such a demonstration has not been made without first providing the Successful
Bidder, upon notice, an opportunity to present pertinent information and arguments.
19
compliance with the and/or contract, measures applied to the contract or relating to
BBE compliance with certification requirements. Such books and records include but
are not limited to corporate -documents, charters, organizational filings, tax filings,
registrations, licenses, stock registrations, partnership agreements, contracts,
subcontracts, joint venture agreements, checking accounts- - journals, ledgers,
correspondence, and documents and records between the bidder or the BBE- and other
entities. This right of access shall be granted for one year after completion of the work
or frill payment of contract obligations, whichever comes last, or for one year after the
expiration of BBE certification.
3. Monthly Reporting. The successful bidder on a projedt with a contract measure shall
submit monthly a Utilization Report (Form M 200) and an Employment Data Report
(Form M 201) to the Contracting Officer on or before the tenth working day following
the end of the month the report covers. - Standard reporting forms are included in these
Provisions. Additional forms may be obtained from the Compliance Monitor. The
Employment Data Report is to be completed by each BBE, and/or HBE, and/or
WBE, as appropriate, listed on the Schedule of Participation or Set -Aside List of
Subcontractors and is to be submitted by the successful bidder. Failure to comply with
the reporting requirements may result in the imposition of either or both contractual
sanctions or administrative penalties by the County: at its option.
4. Deviations from the Schedule of Participation or Set -Aside List of Subcontractors.
a. In the event that during the performance of a contract a BBE, and/or HBE, and/or
WBE, as appropriate, is not able to provide the goods or services specified on the
Schedule of Participation, 'the successful bidder must locate a BBE, and/or HBE,
and/or WBE, as appropriate, to substitute for the unavailable BBE, and/or HBE,
and/or WBE, as appropriate, unless the bidder can prove the lack -of an available
BBE, and/or HBE, and/or WBE, as appropriate, to provide the.goods or services
to be provided by the prior BBE, and/or - HBE, and/or WBE, as appropriate.:. The
successful bidder must receive approval from the Contracting Officer, revise : the
Schedule of Participation to include the substitute BBE, and obtain a Letter of Intent
from the substitute BBE, and/or HBE, and/or WBE, as appropriate. A successful
bidder that cannot secure a substitute BBE, and/or HBE, and/or' VBE, as
appropriate, must provide a written statement to 'the Compliance Monitor and
Contracting Officer that includes a list of the names, addresses, and - telephone
numbers of all BBEs, and/or HBEs, and/or WBEs, as appropriate, contacted, and
the date of contact for each BBE, and/or HBE, and/or WBE, as appropriate.
b. The Compliance Monitor shall be responsible for monitoring the performance of the
successful bidder regarding compliance -with contract measures applied to the
contract. The Compliance Monitor may, at his or her discretion, investigate .
deviations in the utilization of BBEs, and/or HBEs, and/or WBEs, as appropriate,
from that described on the Schedule of Participation or Set -Aside List of
Subcontractors and make Mre 0 Mfb.nfiatin.,e .,.r......1:.... .......mot._-_ _ At_ _
The procedures of paragraphs f. and g. below apply to this paragraph.
f. Alternative Subcontracts. If the Successful Bidder is excused from entering into a
subcontract or rightfully terminates a subcontract under- these' Provisions and
without such subcontract the Successful Bidder will not achieve the level of BBE,
and/or HBE, and/or WBE, as appropriate, participation upon which the contract
was awarded, the Successful Bidder shall make every reasonable effort to propose
and enter into an alternative subcontract or subcontracts for the, same work to be
performed by another available BBE, and/or HBE, and/or WBE, as appropriate,
.for a subcontract price or prices totaling not less than the subcontract price under
the excused or terminated subcontract, less all amounts previously paid thereunder.
The Bidder must submit a revised Schedule of Participation or Set -Aside List of
Subcontractors and Letter of Intent to .include the substitute BBE, and/or HBE,
and/or WBE, as appropriate,.' A successful bidder that cannot secure a substitute
BBE must provide a written statement to the Compliance Monitor and Contracting _
Officer that includes a list of the names, addresses, telephone numbers, and the date
of contact for each BBE, and/or HBE, and/or WBE, as appropriate,. The
procedures of paragraphs f. and g. below apply to this paragraph.
g. The Compliance Monitor shall promptly meet with the Successful : Bidder and
Provide him with an opportunity to demonstrate compliance with these
requirements. The -Compliance - Monitor- shall, as.- promptly as ; practicable,
recommend to the Contracting Officer whether the Successful -Bidder should, -be
determined to be m compliance with these requirements: The Compliance Monitor
may .require the Successful Bidder to produce such informatiQn as the Compliance
Monitor deems appropriate and may, obtain whatever other and further -information
from whatever sources the Compliance Monitor deems appropriate. The
Compliance Monitor shall make his recommendation . under this paragraph to the
contracting Officer and forward a copy -to the Bidder.
h. The Contracting Officer will consider L objections to the Compliance Monitor's
recommendation only if such written objections are received by the Contracting
Officer within five calendar days from the Successful Bidders receipt of the
Compliance Monitors recommendation. The Contracting Officer with or without a
hearing, as he in his discretion may determine, will reply to the Successful Bidders
written objection. within 10 daysof receipt of these objections. _The Contracting
Officer's determination upon consideration of the Successful Bidders written
objection shall be final and binding without right of appeal.
I. SANCTIONS FOR CONTRACTUAL VIOLATIONS
If at any time, the Successful Bidder is in violation of his obligations under these Provisions,
MDC not withstanding any other penalties and sanctions provided by law may impose one
or more of the following:
20
oo❑
mmm
O
a
a
w
w
J
w
U
IA
ki
A
I. The suspension of any payment or part thereof ut►til such time as the issues concerning
compliance are resolved;
2. Work stoppage;
3. Termination, suspension, or cancellation of the contract in whole or part_
Th& County may debar a BBE, and/or BEE, and/or WBE, as appropriate, or a non-BBE,
and/or non-HBE, and/or non-WBE, as appropriate, for violation of, or non-compliance
with, the provisions of Ordinances 94-96, and/or 94-95, and/or 94-94, Administrative
Orders 3-3, 3-17, 3-18 or these bid documents..
1. . Violations that may result in debarment include but are not limited to:
a. Falsifying or wrongfully withholding information in the certification, bidding, or
reporting processes for BBE, and/or HBE, and/or WBE, as appropriate.
b. Failing to perform a commercially useful function, or subcontracting to a BBE,
and/or HBE, and/or WBE, as appropriate, by a non-BBE, and/or non-BBE,
and/or non -VIBE, as appropriate, that knew or should have known the BBE, and/or
HBE, and/or WBE, as appropriate, could not perform a commercially useful
function. When determining whether the BBE,- and/or HBE, and/or WBE, as
appropriate, performs a commercially useful function, DBED shall consider factors
such as but not limited to:
i. Whether actual work is performed by the BBE, and/or BBE,. and/or WBE, as
appropriate. Actual work includes drop shipping when the BBE,.agd/or HBE,
and/or WBE, as appropriate, has actual and legal responsibility for billing
and performance of the contract. Brokering is considered to be actual work
when it is consistent with normal industry practice.
I Whether further subcontracting by the BBE, and/or HBE, and/or WBE, as
appropriate, is consistent with nomad industry practice;
iii. Whether the BBE, and/.or HBE, and/or WBE, as appropriate, subcontractor is
a general contractor,
iv. Whether the BBE, and/or HBE, arid/or WBE, as appropriate, subcontractor
has entered into bonding agreements that shift to another the expenses, risks, or
responsibilities of the work for the purpose of meeting bonding requirements.
2. Debarment procedures shall comply with Section 10-38 of the Code of Metropolitan
Dade County.
I
CERTIFICATE OF UNAVAILABILITY
I
Name .f
of certify that on
Firm Name - - Data
I contacted the
BBE. HBE. or WBE
to obtain a bid for work items to be performed on Metropolitan
Dade County Contract No. -
a
Signature
Print Name
Mae
I was offered the above opportunity to, bid
BBE. HBE orVME
1, was unavailable to perform the above work at the above specified time due to: - - -
I a o"MS of V t Meptipptdan Dade �tY A ftir"tralive orders Provide that: Any (BBE and/or HBE and/or WBE,) that tab to bid at a ndni"m the
deoer>Itfed or dardad n;cerw�ti� . in it: Prkrg" oarfltied trade. Commodity or service area. dudrp tha verlifioatbn year may be
Slgnatrrrr
Print Name
DBED CerlMkation Number
Expiration Date
Title
DBED 103
LETTER OF INTENT
BLACK, HISPANIC and WOMEN BUSINESS ENTERPRISE
PARTICIPATION
Bidders must submit Letters of intent ) to the person or once to wham the bid was submitted by 4:00 p.m. on the second business day
following bid opening. Expenditures listed on a Schedule of Participationthat are not confirmed by a property executed Letter of Intent
shall not count toward the goat.
TO:
Name of Prime
CONTRACT NAME
CONTRACT NO.: TOTAL BID $
The undersigned holds DBED Certification -No expiring on.
Federal Employer Identification Number
to
connection
The undersigned has reasonably uncommitted capacity sufficient to provide the required
goods or services, all licenses and permits necessary to provide such goods or services.
the ability to obtain bonding that is reasonably required to provide such goods or services
consistent with normal industry practice, and the ability to otherwise meet the bid
specifications.
Signature
Tint Name Title
Date
BBE Firm
Total
DEED 102
B
Bidder's Name; ID PREFERENCE
DEED Certification Number. K any:
Certlticadon Exiration Date.
Check Appropriate Box
Bidder Claims 181iderlsajoint OI.
Bidder b a
sigNdcant
WOW
utu now of..
OBE 0
BBEso
HOE i❑
MEs❑
Dam Range of Old WBE ❑
WBE10
>25,0 )0 <75,00p 10.0%
7.50%
- 75 000 -125
1 s a Jolt
s 31 51% ❑ BBE c.51% ❑
c2151% ❑ MEc51% ❑
0a51% O WOE s51%
.000 5.070 3.75% 2.5 % 1.25%
125,000 c 250,000 4.0% 3.00% 2.00% 1.00%
250,000 C500,000 3.0% 2.25% 1.50o
500,000<7,000,000 2.0% 1.50% 1.00°� 0.75 /o
1,000,000c2,000,000 1.0% 0.75% i 0.50% . 0.50%
0.25%
If Bidder is claiming Signifil ant Utilization attach DBED Form 106 or DBED letter
Issued pursuant to A.3.c.of Administrative Orders 3-3,3-17 or 3-18.
"All joint ventures must be approved by DEED prior to bid submission.
DBED Form 105
11
2
E
Z
V
m
a
F-
w
0
iL
NW�/
LL
Q
H—
Z
w
0
a
2'
W
J
z
0
aIW
9a
zCD
o
V Ix
m
G 12
C� CL E a ...
a, o o
tmE1a
eEcs
$ co
co LD �yan�
O
C co .a
-Q E cc C
-abl a
L' Qr-:o-.d .
L- • E � :.i
-v `m w. O
m+goc
�0.0
y�W�Oo
LLrta I Vo
CO =
moao
Es o
�o0
o v C
�co
V
co p �.; m
ro m�6
E.
a a
.6.
0W�c
a��
.06
A�
c c
�cc
.o c
� y o 0
'C F-• c o
aM 0 c
_10
co
F
N
m
co
0
n
E
sc
C M fA
m a
� N
CL N
cm
C 'C
O '
C =
E c
cn
o c
" E m
U �y
c
O
WCo
O E E
v
a. LD N
CLIi
E ? 6
.0
C
N
U .
a
;U'm. 5:
Z CL 0
y 0 o
�
.S c
N �
CD
Gr
E3 0
0
fA..00. C
-00 _G
0 N
ts G m
CD O
� m
0 qJ
H 3 -S
M
3 CO.
.n_A E
o 0 ci
m ti o
0 0
� N
co
N
U
M
!y
to
1
la
CONTRACT
BID NO.: 5472-4/01-3
EMERGENCY MEDICAL CARE VEHICLES
CONTRACT PERIOD: 06/01/00 through 05/31/01
COMMODITY CODE: 929-39
PART #1: VENDORS AWARDED
FEIN:
59-1897336
VENDOR:
Aero Products Corporation
STREET:
700 Aero Lane
CITY/STATE2IP
Sanford, Florida 32771
F.O.B. TERMS:
Destination
PAYMENT TERMS:
1% 20 Days Net 30
DELIVERY:
250 to 300 Days A.R.O.
PHONE:
(407) 330-5911
FAX:
(407) 330-9920
CONTRACT PERSON: SCOTT BARNES
AWARD SHEET
(Previous Bid No. 5472-4/01-2)
OTR YEARS: (4) Four
PART #2: ITEMS AWARDED
Emergency Care Vehicle, Type I, per Bid Specifications, Freightliner 1998
FL60 Extended Cab Chassis 19211, Wheelbase 100" Cab to Axle, Module Body
160" Lenght X 96" Width X 72" Headroom @$125,819.00.
Option 1- $1,626.00 credit per vehicle.
Option 2- $1,175.00 for raised roof cab per unit.
Option 3- $1,800.00 Linex Interior of patient compartment per unit.
TOTAL VEHICLE PRICE WITH OPTION #3: $127,519.00
PART #3: AWARD INFORMATION
(XX)BCC AWARD DATE: 5/06/97 AGENDA ITEMS #: N/A
BIDS & CONTRACTS RELEASE DATE: 05/22/97 OTR YEAR: Third of Four
ADDITIONAL ITEMS ALLOWED: NONE
SPECIAL CONDITIONS: N/A
TOTAL CONTRACT VALUE: $1,542,979.90
USER DEPARTMENT
FIRE
DOLLAR AMOUNT
ALLOCATED
$1,542,979.90
SENIOR PROCUREMENT AGENT: J. CARLOS PLASENCIA, CPPB
06/27/00
SIGNIFICANT UTILIZATION
of BLACK, and/or HISPANIC and/or WOMEN BUSINESS ENTERPRISES
Check Applicable
Contract Title:
Contract No. -
Date:
— i� oalelm iwt pursuant to any governmental race. gw4ar ore conftct ml
Purchases Prior 24 Months
and/or HBE and/or WBE _ SerAm Amount Cantrad
Provided Domw Amount
any systematic efforts to eo t-1te dis wn against B9E'a and/or HBEs and /or WBEs to your pumhm*V
I certify that the representations above are to the hest of my kna+Medge true and accurate.
AUTHORIZED SIGNATURE O BIpDER
PRINT NAME
TITLE
COMPANY