HomeMy WebLinkAboutCity of Tamarac Resolution R-97-255Temp. Reso. #8013 September 17, 1997 1
Revision #1, October 15, 1997
CITY OF TAMARAC
RESOLUTION NO. R-97
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA, APPROVING THE
APPROPRIATE CITY OFFICIALS TO EXECUTE
ADDENDUM 97-01 TO THE CONTRACT WITH HAZEN
AND SAWYER TO PROVIDE PREDESIGN,
STANDARD DRAWINGS, UPGRADE DESIGN,
BIDDING SERVICES AND CONSTRUCTION
ADMINISTRATION SERVICES FOR THE
INSTALLATION OF ELECTRICAL PANELS AT PUMP
STATIONS NUMBERS 23, 31, 32, 20, 27, 34 AND 35
FOR A PROPOSED AMOUNT NOT TO EXCEED
$52,000 IN ACCORDANCE WITH THE CITY
CONSULTING ENGINEERING AGREEMENT AS
AUTHORIZED BY RESOLUTION NO. R-96-163 AND
APPROVE FUNDING IN THE AMOUNT OF $52,000
FROM THE APPROPRIATE UTILITIES
OPERATIONAL ACCOUNTS; PROVIDING FOR
CONFLICTS, PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, one of the missions of the Utilities Department of the City of Tamarac
is the planning, design and operation of the wastewater collection system which requires
the proper operation of the pump stations to pump wastewater to the Broward County
Treatment Plant at all times; and
WHEREAS, the electrical control panels play an integral role in the overall operation
of the wastewater collection system; and
WHEREAS, Pump Stations 23, 31, 32, 20, 27, 34 and 35 were installed in the
1970's; and
Temp. Reso. #8013 September 17, 1997 2
Revision #1, October 15, 1997
WHEREAS, these pump stations have electrical panels with electrical components
that are no longer manufactured or available and rusted steel cabinets that need
replacement; and
WHEREAS, these electrical panels do not meet the present needs of the
wastewater collection system or the future needs of the telemetry system; and
WHEREAS, the Utilities Wastewater Division is in need of standard electrical design
and drawings for its seventy-three pump stations utilizing components that are readily
available and compatible with the proposed telemetry system; and
WHEREAS, the City Commission approved Capital Improvement Program Budgets
in FY96 and FY97 to permit the design and installation of these electrical panels; and
WHEREAS, the Utilities Department has requested Hazen and Sawyer, one of the
City's Consulting Engineers, to submit a proposal to provide an overall standard pump
station electrical control panel design that would be incorporated into the design, drawings,
bidding services and construction administration services for the installation of electrical
panels for Pump Stations 23, 31, 32, 20, 27, 34 and 35 in accordance with the City
Consulting Engineering Agreement as authorized by the City on July 10, 1996, Resolution
No. R-96-163; and
WHEREAS, Hazen and Sawyer has submitted Addendum No. 97-01 to the
Consulting Engineering Agreement (attached hereto as "Exhibit V) to provide predesign,
standard pump station control panel drawings, final design, bidding services and
construction administration services for the installation of pump station electrical panels at
an amount not to exceed $52,000; and
Temp. Reso. #8013 September 17, 1997 3
Revision #1, October 15, 1997
WHEREAS, it is the recommendation of the Director of Utilities that Addendum No.
97-01 from Hazen and Sawyer, be approved, executed and funded; and
WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in
the best interest of the citizens and residents of the City of Tamarac to execute Addendum
No. 97-01 to the Consulting Engineering Agreement with Hazen and Sawyer to provide
predesign, standard drawings, final design, bidding services and construction
administration services for the installation of pump station electrical panels for a proposed
amount not to exceed $52,000 and to provide for funding in the amount of $52,000 from
the appropriate Utilities Operational accounts.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed
as being true and correct and are hereby made a specific part of this resolution.
SECTION 2: That the appropriate City Officials are hereby authorized to accept
and execute Addendum No. 97-01 to the Engineering Agreement with Hazen and Sawyer
to provide predesign, standard drawings, final design, bidding services and construction
administration services for the installation of pump station electrical panels at Pump
Stations Nos. 23, 31, 32, 20, 27, 34 and 35 for a proposed amount not to exceed $52,000
in accordance with the City Consulting Engineering Agreement as authorized by Resolution
No. R-96-163 on July 10, 1996 (attached hereto as "Exhibit 1").
SECTION 3: That $52,000 is approved to be funded from the appropriate
budgeted Utilities Operational accounts.
SECTION 4: That the City Manager or his designee be authorized to make
changes, issue Change Orders not to exceed $10,000 per Section 6-156(b) of the City
Code, and close the contract award including but not limited to making final payment and
Temp. Reso. #8013 September 17, 1997 4
releasing bonds when the work has been successfully completed within the terms and
conditions of the contract and within the contract price.
SECTION 5: All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 6: If any clause, section, other part or application of this Resolution is
held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
SECTION 7: This Resolution shall become effective immediately upon its passage
and adoption.
PASSED, ADOPTED AND APPROVED this o(eA day of O�t4_
,1997.
qs�-� f
JOE SCHREIBER
MAYOR
ATTEST:
CAROL A. EVANS, CMC
CITY CLERK
HEREBY CERTIFY that I have
app d this RESOLUTION as
to ar
HELL S. KRAff
CITY ATTORNEY
9116/9 /nb/a d RECORD OF COMMISSION VOTE
9/16l97/nb/aml
MAYOR SCHREIBER
DIST 1: COMM. MGKAYE
DIST 2; VIM MISHKIN Ir
DIST 3: COMM. SULTANOF
DIST 4:
"EXHIBIT 1" Temp. Reso # 8013
ffiZEN AND SAWYER
Environmental Engineers & Scientists
August 25, 1997
Mr. Michael Woika
Utilities Director
CITY OF TAMARAC
6001 Nob Hill Road
Tamarac, Florida 33321
Dear Mr. Woika:
Hazen and Sawyer, P.C.
4000 Hollywood Boulevard
Seventh Floor, North Tower
Hollywood, Fl- 33021
954 987-0066
Fax: 954 987.2949
Addendum No. 97-01 to the Engineering Agreement
To Provide City Consulting Engineering Services
Pump Station Electrical Panels
Tamarac Utilities Department Project Nos.
96-08,-96-20, 96-21, 97-08, 97-18 97-19, 97-20
In accordance with staff instruction, we are pleased to submit this Task Order Authorization
(Addendum No. 97-01) to provide engineering services as described hereinafter. It is understood
that said services will be provided in accordance with our City Consulting Engineering Services
Agreement with the City, as authorized by the City on July 10, 1996. Except as may be explicitly
revised or amended below for application specifically to this Addendum, all provisions of said
Agreement shall apply. In accordance with Section I of the Agreement, ENGINEER has assigned
Job Number 8637 to the task(s) included under this Addendum.
TASK SCHEDULES
MMARV)
Task
Time of
Order General Description
Performance(')
Compensation(')
1 Pump Station Panel Predesign
30 Days
4,000
2 Standard PS Electrical Drawings
60 Days
10,000
3 Pump Station Electrical Upgrade Design
120 Days
18,000
4 Bidding and Award
210 Days
3,000
5 General Construction Services
420(') Days
17.000
TOTAL
420 Days
$52,000
Notes:
(1) Task descriptions are detailed hereinafter.
(2)
Time of performance is measured in calendar days subsequent to the notice to proceed,
assuming all necessary
information is available to the Consultant.
(3) Compensation refers to a not -to -exceed amount for the task.
Billing will be in accordance with the Engineering
Agreement.
(a) Dependent on construction period, assuming construction contract of 180 days.
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HAZEN AND SAWYER
•
•
C�
Mr. M. Woika
August 25, 1997
- CITY OF TAMARAC
PUMP STATION ELECTRICAL PANELS
_ TASK SCHEDULE
Task Time of
Order General Description Performance(') Compensation(Z)
PREAMBLE _
The City has identified the need to perform electrical T
upgrades on six pump stations in the City's wastewater
collection system. These upgrades consist of replacing
the electrical control panels that service the -pump
stations. In addition, the City has identified the need to
review the standard electrical components included in the
control panel because of the age of the panels, the limited
availability of replacement parts and the possible need of
technology upgrade. The City requested Hazen and
Sawyer, P.C. (H&S) to prepare a proposal to review the
City's standard electrical panel details, make
recommendations for improvements, prepare a new set of
standard pump station electrical component design and
construction drawings and to design the electrical upgrade
of Pump Stations:
No. 23, (Project No.
96-08);
No. 31, (Project No.
96-20);
No. 32, (Project No.
96-21);
No. 20, (Project No.
97-08);
No. 27, (Project No.
97-18);
No. 34, (Project No.
97-19); and
No. 35, (Project No.
97-20).
The Pump Station 34 upgrade will utilize an electrical
panel provided by the City and the other station upgrades
will be designed based on the new standard panel.
Considerations for new standards will be:
■ Optimizing cabinet size and component layout to
provide the minimum size without sacrificing internal
room for maintenance and worker safety;
■ Utilizing standard cabinet and components whenever
possible;
■ Using cabinet materials that are corrosion -proof and
designing entire system to be corrosion resistant
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HAZENAND SAWYER
•
Mr. M, Woika
August 25, 1997
Task
Order General Description
The standards will be compatible with other system -wide
improvements (such as updating the SCADA system)
which are planned for the future.
1 PUMP STATIONS PANEL PREDESIGN
H&S shall compare the present City standard pump
_ station_ details to the standard details of other
municipalities in South Florida. H&S shall photograph
some of the other municipalities' electrical control boxes.
H&S shall meet with staff -to discuss the principal
differences between the City's standard pump station
details and details used by other municipalities, and to
agree on the elements for a new panel design.
H&S shall prepare a memorandum recommending
. elements to be contained in a new standard pump station
electrical panel. The memorandum shall make
recommendations for new standard details. H&S shall
meet with City to discuss memorandum.
•
2 STANDARD PS ELECTRICAL DRAWINGS
Based on the discussions at the final predesign. meeting,
H&S shall prepare a new set of standard electrical panel
details for the City's pump stations. The drawings shall be
suitable for incorporating as standard sheets in
construction contract documents. The drawings will
include all electrical single -line diagrams, electrical
construction details and panel fabrication/installation
details.
Included in this task is one meeting with the City and their
telemetry consultant. The purpose of this meeting is to
obtain information about the telemetry system that is
required for the electrical panel.
Time of
Performance(') Compensation(')
30 Days $4,000
60 Days $10,000
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HAZENAND SAWYER
Mr. M. Mika
August 25, 1997
Task
Order Gen r I Description
PUMP STATION ELECTRICAL UPGRADE DESIGN
H&S shall prepare bidding construction documents for the
electrical upgrade of Pump Station Nos. 23, 31, 32, 20,
27, 34, and 35 to be bid as a single project. The City will
provide background drawings on the existing stations and
the standard City front end documents on disk. Each
pump station site will be surveyed. Site plans will be
prepared for the location of the panels and feeder lines.
Bid documents and drawings will describe interfacing the
new facilities with existing facilities with a minimum of
downtime. H&S shall perform a construction cost
estimate for the project.
At the 30 percent (predesign) stage of completion, H&S
will prepare a letter report on the above information_ H&S
will attend a meeting with the City's staff to review the
content of this submittal and received comments. The
detailed design for the pump station electrical design will
incorporate the City's preferences identified at this
meeting.
H&S shall prepare review sets of the contract documents
for City review and comment at the 90 percent (final
design) stage. This submittal will be a complete set of
contract documents. Ten (10) review sets of these
documents will be transmitted to the City for their review.
The City will return a set with comments to H&S.
H&S shall prepare contract documents for the City Plan /
Specification Review Committee at the 100 percent stage
which will also serve as the final review submittal to the
City. Six (6) review sets of these documents will be
transmitted to the City for their review. The City will return
a set with final comments to H&S.
Because these are only electrical upgrades, permits from
FDEP and BCDNRP will not be required. Note that after
bidding, the construction contractor may be required to
pull Building permits including electrical. The bidding
documents must be adequate for the required Building
permits.
Time of
Performance(') Compensation(l)
120 Days $18,000
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HVEN AND SAWYER
Mr. M. Mika
August 25, 1997
Task
Order General Description
4 BIDDING AND AWARD
H&S shall prepare and print bidding documents, entertain
questions from bidders, conduct a prebid conference,
prepare addenda as required, and prepare a bid
tabulation. The City will sell and distribute bidding
documents to prospective bidders and suppliers. The City
will review the bid proposals and check bidder
responsiveness. H&S shall check the references of the
lowest responsive bidder and prepare a recommendation
for award.
H&S shall transmit to the City the plans and specifications
on computer disk and one set of reproducible originals of
the plans and specifications to the City.
5 GENERAL CONSTRUCTION SERVICES
NOTE: The following general services during the
construction phase shall be performed by H&S for the
work described in this Addendum. It is understood that
daily monitoring of construction activities including review
of contractor partial payment requests will be performed
by City personnel.
5.1 Schedule and conduct a preconstruction conference.
5.2 Attend up to two progress meetings with City and
construction contractor as called for by the City.
5.3 Check and receive samples, construction schedules, shop
drawings and other submissions for conformance with the
Contract Documents. Furnish three sets of all reviewed
Documents to the City.
5.4 Prepare any necessary change orders and accepting
written guarantees required of the construction contractor.
5.5 Perform periodic site visits at pump stations for
construction related inspection as requested by the City
(up to 40 hours total). It is assumed that pump station
work will be concurrent and that inspection may be
requested at more than one pump station per visit.
Time of
Performance�ll Compensation(')
210 Days $3,000
420 Days(3) $17,000
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HAZENAND SAWYER
•
lie
Mr. M. Woika
August 25, 1997
Task
Order General Description -
5.6 Witness field tests of equipment as part of punch list walk
through inspection. This task includes one (1) field visit
per pump station to witness field tests and to establish
beneficial occupancy. _
5.7 Review the Contractor -prepared as -built drawings after
completion of the construction. Record Drawings shall be
prepared from the contractor as -built drawings. Two sets
of blueline drawings, or set of vellum reproducible
drawings and an AutoCAD disk of the Record Drawings
shall be supplied to the City within thirty days after
completion of construction. -
5.8 Perform one final inspection of each station.
5.9 Declare that the project has been built in accordance with
the plans and specifications based upon available
construction records.
TOTAL
Notes
Time of
Pgrformancel'I Compensation(l) =
420 Days(3) $52,000
Time of Performance is measured in calendar days subsequent to the Notice -to -Proceed, assuming all necessary
information is available to the Consultant.
(2) Compensation refers to a not -to -exceed amount for the task. Billing will be in accordance with the Engineering
Agreement.
(3) Dependent on construction period; assuming construction contract of 180 days.
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•
HAZEN AND SAWYER
Mr. M. Woika
August 25, 1997
IN WITNESS WHEREOF, the parties have duly executed this Agreement the day and year first
below written.
CITY OF TAMARAC
- or) Joe Schreiber
B sr n
( ity Manager) Robert S. No Jr.
Date: October 22 1997 -
ATTEST:
( ity Clerk) Carol A. Evans
[Corporate Seal]
2191a
WITNESSES:
el_W. eng enovich, P.E.
CL-"
Ja T. Cowgill, P.E.
Date: 9 L 5f R
Date: October 22 1997
A:'1orn"'1oLrth,e
pro?o Form:
i City of Tamara it ell S. Kraft
[Seal]
HAZEN AND SAWYER, P.C.
Patrick A. Davis, P.E.
Vice President
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