HomeMy WebLinkAboutCity of Tamarac Resolution R-97-034Temp. Reso. #7772
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Rev.#1 - 2/18/97
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-97--51
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO ACCEPT AND
EXECUTE A PROFESSIONAL SERVICES AGREEMENT
WITH R. L. FRITZE SECURITY & ASSOCIATES FOR
CONSULTING SERVICES; AUTHORIZING A BUDGET
TRANSFER WITHIN THE GENERAL FUND; AUTHORIZING
AN EXPENDITURE IN AN AMOUNT NOT TO EXCEED
$15,000; PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the Broward Sheriffs Office and the Public Works Department
conducted a Security Survey of all City buildings and facilities; and
WHEREAS, one of the findings of the study recommended the use of an integrated
security management system in order to control access to City facilities; and
WHEREAS, at the City Commission Workshop of January 13, 1997, it was
recommended that the City retain a professional security consultant in order to develop
technical specifications and assist in the identification of qualified vendors; and
WHEREAS, City of Tamarac Code, §6-151 (2), Exception to Bid and Proposal
Requirements, authorizes the waiver of public competitive bidding for professional services,
and
WHEREAS, the Public Works Department and the Purchasing and Contract
Manager informally solicited and reviewed proposals from professional security consulting
Temp. Reso. #7772
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Rev.#1 - 2/18/97
firms and subsequently determined that R. L. Fritze Security & Associates was the lowest
responsive bidder; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in
the best interests of the citizens and residents of the City of Tamarac to utilize the R. L.
Fritze & Associates for the provision of professional consulting services.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution
upon adoption hereof.
SECTION That the appropriate City Officials are hereby authorized to
execute an agreement with R. L. Fritze Security & Associates for the provision of
professional services to the City, a copy of said agreement being hereto attached as
Exhibit 1".
SECTION:. Budget transfers within the Police Services accounts of the
General Fund with a total not to exceed $15,000 is hereby approved for correct accounting
purposes.
SECTION 4: Authorizing an expenditure within the General Fund in an
amount not to exceed $15,000 for the provision of professional services.
SECTION 5: All Resolutions or parts of Resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
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Temp. Reso. #7772
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SECTION 6: If any provision of this Resolution or the application thereof to
any person or circumstance is held invalid, such invalidity shall not affect other provisions
or applications of this Resolution that can be given effect without the invalid provision or
application, and to this end the provisions of this Resolution are declared to be severable.
SECTION 7: This Resolution shall become effective immediately upon its
passage and adoption.
PASSED, ADOPTED AND APPROVED this 62 6 day of F6BkUAoe r 1997.
9,1114,
LARFfY MISHKIN
VICE MAYOR
ATTEST:
CAROL A. EVANS
CITY CLERK
I HEREBY CERTIFY that I
approved this
RESDOYMOR as to form.
MITCHELL S.10
CITY ATTORN
MAG-(Commission Mtg. 2/26/97)
RECORD OF COMMISSION VOTE
UAVn12
DIST
DIST
DIST
DIST
T�iIIP. RESO. No.�ZZ7
EXHIBIT "1"
AGREEMENT
BETWEEN THE CITY OF TAMARAC
AND R. L. FRITZE SECURITY & ASSOCIATES
FOR SECURITY CONSULTING SERVICES
THIS AGREEMENT is made and entered into this 2� day of _ February ,
19 9 7 by and between the City of Tamarac, a municipal corporation with principle offices
located at 7525 N.W. 88th Ave., Tamarac, FL 33321 (the "City") and R.L, Fl ze Security
& Associates with principle offices located at 8900 S.W. 192nd Drive, Miami, Florida 33157
(the "Consultant") to provide for security consulting services.
In consideration of the mutual promises contained in this document, the City and
Consultant agree as follows:
1. The City hereby retains the Consultant and the Consultant agrees to perform
professional services for the City commencing the date set forth above and concluding with
project completion and final acceptance of written report by the City.
2. For satisfactory performance of the services described in the attached Schedule
A, the City shall pay Consultant the compensation provided for in the attached Schedule
B. Payment shall be made within thirty (30) days after the City's receipt and approval of
Consultant's monthly statement of services and costs, prepared in such form and detail as
the City may specify. Consultant shall not incur costs for performance of services under
this Agreement in excess of $ 13,100 without the prior written authorization of the City.
3. In performing services under this Agreement, Consultant shall be deemed an
independent contractor and shall not act as nor be an agent or employee of the City. As
an independent contractor, Consultant will be solely responsible for determining the means
and methods for performing the professional and/or technical services described in
Schedule A. This Agreement shall not be assigned by Consultant; any attempt to do so
shall be void and have no effect. All of consultant's activities will be at its own risk and
Consultant is hereby given notice of its responsibility for arrangements to guard against
physical, financial, and other risks as appropriate. Consultant shall observe and abide by
all applicable laws and regulations, including, but not limited to, those of the City of
Tamarac relative to conduct on its premises.
Consultant agrees to perform its services with that standard of professional care,
skill, and diligence normally provided in the performance of similar services.
u
TEMP. RESO. No. -7Z�
4. Except as specifically authorized by the City in writing, information and other data
1* developed or acquired by or furnished to Consultant in the performance of this Agreement
shall be used only in connection with the services provided the City.
5. Except as may be required in the performance of the work, Consultant agrees
not to divulge any non-public, City information acquired as a Consultant to the City from
any source, without the prior written consent of the City.
8. Either the City or Consultant may terminate performance under this Agreement
at any time by notifying the other party in writing at least thirty (30) days in advance of the
effective date of termination specified in such notice.
7. Consultant shall notify the City promptly of any expected delay in performance
of services. However, Consultant shall not be liable for delays in performance beyond its
reasonable control.
8. The City may at any time, by issuance of a written Change Notice to this
Agreement make changes, within the scope or period of performance of this Agreement.
Consultant and the City shall negotiate an equitable adjustment, if appropriate, in the terms
of this Agreement to cover any such change. No Payment for extras shall be made unless
such are performed pursuant to a written Change Notice.
9. Consultant agrees to indemnify and hold harmless the City from any claim,
damage, liability, injury, expense, or loss arising out of Consultant's performance under this
Agreement, except for injury or damage caused by the sole negligence of the City.
10. The Contractor shall purchase and maintain in effect a certificate of professional
liability insurance with a minimum limit of $500,000. A certificate of insurance acceptable
to the City shall be filed with the City prior to commencement of work. These certificates
and insurance policies shall not be canceled or allowed to expire until at least 30 days prior
written notice has been given to the City.
11. Whenever either party desires or is required under this Agreement to give
notice to any other party, it must be give by written notice, sent by registered United States
mail, with return receipt requested, addressed to the party for whom it is intended at the
following addresses.
CITY
Mark Greenspan
Public Works Operations Manager
City of Tamarac
7525 N.W. 88th Avenue
Tamarac, FL 33321
C7
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TEMP. RES4. No. 7
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With a copy to the City Attorney at the same address.
Consultant
R. L. Fritze Security & Associates
8900 S.W. 192nd Drive
Miami, Florida 33157
10. This Agreement constitutes the complete understanding of the parties and
supersedes any other prior agreements, and shall be governed by the laws of the State of
Florida.
IN WITNESS WHEREOF, the parties have made and executed this Agreement on
the respective dates under each signature. CITY OF TAMARAC, through its Authorized
Representative and R. L. Fritze Secu[ify & Associates, signing by and through its Owner,
duly authorized to execute the same.
ATTEST:
Carol Evans, City Clerk
Date: February_ 26, 1997
CITY TAMARAC
Vice Mayor L rry Mishkin
K3
Date: February_ 26, 1997
S
Robert S. Noe, Jr., City Manag
Date:PL=hrji ary 26, 1997
,approved as to form an gal
suffibncy:
Mitchell S. Kra y Attorney
TEMP. RESO. #7772
IN WITN SS WHEREOF, the Proposer hereto has executed this Agreement this day
of Av t , 1952-.
e L
Printed Name olyFirm /2 J
vvitness
By: r
Sign t re of ew r ,
C, C12
Printed Name of Individual
-ffa-c) �gce / ? 147--
Business Address
City/State/Zip
(yd s- -) Fsj ?
Business Phone Number
State of Florida
County of Flap"JA
On this the 2:3 day of , 19` 2 , before me, the undersigned Notary
Public of the State of Florida, �ersonally appeared
_ 1�0 ., E p. L 113 ► and
(Name(s) of individuals (s) who appeared before notary)
whose name(s) is/are Subscribed to the within instrument, and he/she/they acknowledge that
he/she/they executed it.
WITNESS my hand
and official seal.
NOTARY PUBLIC NOTARY PUBLIC, T T OF FLORIDA
SEAL OF OFFICE:
}<Ai PL LA key Mcc.ue LE Y
(Name of Notary Public: Print, Stamp, or
Type as Commissioned.)
KARLA KAY MCCURLEY
1h 7k MyCo"wr"WonCC559377 ❑Personal)
+r �.qt Exd. Jun. z9, zavo Y known to me, or
F°` FtioProduced identification:
Fio,.oIL f b-5 112..- qf� /37-p
(Type of Identification Produced)
! ❑ DID take an oath, orXDID NOT
take an oath.
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C� J
SCHEDULE A
Consultant Agreement
SCOPE OF WORK
This sets forth the objectives to be reached by this effort in accordance with the
Agreement.
(a) Consultant shall provide the City with the following services:
1.
Review all City sites and facilities;
2.
Interview City staff as appropriate in order to ascertain security
needs;
3.
Develop security designs and plans for overall and site specific
operations;
4.
Develop technical functional or performance specifications for
integrated security management system including all hardware,
software, related components and the interrelationship between
components.
5.
Meet with vendors during proposal meetings;
6.
Evaluation of proposals responsive to specifications;
i.
Assist in the selection of the vendor and negotiation of the system
contract.
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(b) Consultant shall provide the following report(s):
Comprehensive functional or performance specifications for the
integrated security system. Specifications shall be a coherent
statement of the tasks performed by each subsystem, the types
and importance of subsystem interrelationships, and the reliability,
quality, and other standards to which system performance and
components must conform.
2. Any technical drawings or illustrations required as part of the
technical specifications developed.
3. Evaluation of vendor proposals responsive to specifications which
should at a minimum include: an indication of vendor
responsiveness, a determination of technical proficiency, cost of
proposals, and maintainability.
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SCHEDULE B
Consultant Agreement
This sets forth the compensation payable by the City to Consultant in
accordance with the terms set forth in the Agreement.
(A) For satisfactory and complete performance of the terms specified in Schedule A,
the City shall pay to the Consultant the total firm fixed price not to exceed
$13,100, which will represent all profit and overhead for the accepted services.
Payment shall be made by the City monthly as services are performed and
accepted, subject to receipt of an itemized invoice detailing specific completion
of work.
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