HomeMy WebLinkAboutCity of Tamarac Resolution R-86-191f�
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Introduced by _V/M Stein
CITY OF TAMARAC, FLORIDA
RESOLUTION R-86-191
Temp #4139
Rev. 5/22/86
Rev. 5/28/86
A RESOLUTION OF THE CITY OF TAMARAC AMENDING
RESOLUTIONS R-84-34, R-84-122, R-84-146; PRO-
VIDING FOR RULES AND PROCEDURES TO BE FOLLOWED
BY THE CITY COUNCIL; PROVIDING FOR THE TIME
AND FREQUENCY OF REGULAR, SPECIAL AND EMER-
GENCY MEETINGS OF THE CITY COUNCIL; PROVIDING
FOR PROCEDURES FOR THE CALLING OF SPECIAL,
EMERGENCY, AND WORKSHOP MEETINGS OF THE CITY
COUNCIL; PROVIDING FOR THE TIME AND FRE-
QUENCY OF COUNCIL PRE -AGENDA MEETINGS;
PROVIDING FOR PROCEDURES WHICH COUNCIL
SHALL FOLLOW WHEN HOLDING PRE -AGENDA
MEETINGS; PROVIDING THAT IT SHALL BE THE
CITY CLERKS RESPONSIBILITY TO ENSURE THAT
COUNCIL NOT CONSIDER AT PRE -AGENDA MEETINGS
ITEMS NOT HAVING ALL WRITTEN APPROVALS FROM
STAFF; PROVIDING THAT IT SHALL BE THE CITY
MANAGER'S RESPONSIBILITY TO ENSURE THE
COUNCIL NOT CONSIDER AT PRE -AGENDA MEETINGS
ITEMS NOT REQUIRING LEGISLATIVE ACTION;
PROVIDING THAT COUNCIL SHALL TAKE ACTION AT
REGULAR MEETINGS BY ORDINANCE, RESOLUTION OR
MOTION; PROVIDING THAT ALL ORDINANCES OR RESO-
LUTIONS SHALL BE ADOPTED ONLY UPON THE AFFIRM-
ATIVE VOTE OF THREE (3) MEMBERS OF COUNCIL;
PROVIDING THAT MOTIONS SHALL BE ADOPTED BY
AT A MINIMUM A MAJORITY OF A QUORUM; PRO-
VIDING PROCEDURES FOR THE READING AND PASSAGE
OF ORDINANCES, RESOLUTIONS AND MOTIONS; PRO-
VIDING FOR PREPARATION OF AGENDAS AND THE
AMENDMENT OF SUCH AGENDAS AT A COUNCIL
MEETING IN ORDER TO CONSIDER ITEMS OF AN
URGENT NATURE; PROVIDING FOR A PERIOD OF
PUBLIC SPEAKING UPON ITEMS BOTH ON AND OFF
OF THE AGENDA; PROVIDING THAT ROBERT'S RULES
OF ORDER SHALL APPLY IN THE ABSENCE OF A
RULE SET FORTH IN THIS RESOLUTION; PROVIDING
FOR A WAIVER OF THESE RULES FOR THE PURPOSES
OF A SINGLE COUNCIL MEETING; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Charter of the City of Tamarac,
provides that the City Council (may by Reseltitien se
shall determine its own rules and order of
business; and
WHEREAS, the City Council is now desirous of setting
' forth such rules and eel-ure.)order of business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
' THE CITY OF TAMARAC, FLORIDA.
SECTION 1: The following rules of procedure are hereby
established for City Council meetings and Resolutions R-84
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34, R-84-122, R-84-146 are hereby amended to read in full as
follows:
1. Time and
<Regular
Geune-I
frequency of Council Meetings:
_kshep and speeial meetings -0fthe --Eit-y
be held at these times previded fe
by Ord in , .�-v in acc or�-AW-t;A; i h t h e p r-evi R ism
A. Regular Meetings:
i.
Regular meetings of the City Council shall
be held on the second and fourth Wednesday
"
of each month.Eem->During the month
of August, Council shall
have no (reeesse regular meetings.
ii.
begin at 9:30 a.m-r4
Should a regular meeting date fall on a
legal holiday the meeting shall E-
berescheduled by
Council so as to . occur within three (3)
working days prior to or(reset to the ae;ii
busra6'ss--day> following the holiday.
iii.
The Mayor is hereby authorized to change
the beginning time of the Regular City
Council Meetings when he deems necessary
with reasonable notice to the Public and
Council Members.
iv.
Regular City Council Meetings shall
begin, recess and adjourn in accordance
with the following schedule:
a. The first meeting of each month
shall begin at 1:00 p,m.,.Council
shall recess for dinner at 5:00
p.m, and shall reconvene at 7:00
Ram —when necessary. Council
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2.
shall adiourn no later than .10_:_00._
p.m•, unless the meeting perigd is
extended by motion of the Council
4 The second meeting of each _Month_
shall begin at 9:00 a.m. Council
a l recess for lunch t 12:00
noon and shall reconygne at 2:00
p.m., when n cessary. Council
shall adiourn no later than 5:00
p.m. unless the meeting perigd _ is
extgnded by motion of the Council.
B. Special and Emergency Meetings:
E "4
Special meetings may be held on the call of
the Mayor or of the majority of the Council
Members upon no less than twelve (12) hours
notice to each Member. In the event of an
emergency, the Mayor may call for an immediate
meeting of the Council . <-n->
C. Workshops:
May be held upon the call of the Mayor or a
majority of the Council.
Council Pre -Agenda Meetings:
A. The purpose of these meetings is to discuss
and review the status of items which may
appear on the agenda of the next Council
meeting. This meeting will be held on Eb-ht
the first (1st) and third (3rd)
Wednesday of the month at 9:00_a.m.,.
except August in which no pre -agenda
meetings will be held.
Eel__ ________ ________,.. The Mayor may
change the date or time for this meeting Ee-r
if he deems it necessary.
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B. The City'Clerk shall maintain a log of all
items under consideration pending final
action.
C. All items which _Council
is to consider<atien for Placement(and)
(for et'o- of t_e)on the agenda at the next
regular meeting must be
submitted to the City Clerk prior to or at
the Pre -agenda (workshop or by Thursday)
meeting (5. remote —the Gownail
meeting).
D. Items scussed at
re- agenda (map--be+meetings may be:
i. put upon a Regular EWerltshep->Council
agenda (ready) for final action;
ii. eld for a subsequent
FWe-ltshap>pre-agenda <if fit- -
meeting;
v. plaeed upon the Gity Clerk's agenda 1-ist
to be presented -at -a Bubsequent Workshop
Meeting when .. Eeady_.. -few additional dis_
e s-es ' eti ea-.->
E. TheCity Clerk shall ensurg_that no item is
brought to Council for discussion at -the
Pre -agenda meeting unless written a s
from all relevant Staff Members have begn-
received.
The City Manager s a l nsure that no item
is brgugbt to Council for discussion -at the
pre-aSends_mgcting which may Properly -be
handled by the City Manager or his Staff and
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3.
which does not require legislative _ac ion by
the Council'.
4£s> F. All documents required in connection with
or back up to (the> items to be considered at
a Regular Meeting (wiII)shall be in the hands
of the City Clerk and available to members of
the City Council not less than 48 hours prior
to the Council Meeting.
G. Any Council Member may place an item on the
agenda for consideration at the next regular
Council_ meeting by contacting the City Clerk
no later than 5:00 p.m. the Thursday prior
to said Council meeting.
Regular Council Meetings:
The Council shall, at Regular Meetings, take
official action either by ordinance, resolution or
motion upon items that are before it-,.(, or tare —:tee
shall -b e t a-b-led . >
A. The City Attorney (should)shall have prepared
for all Council Meetings, resolutions and
ordinances on particular agenda items which
are so indicated for such action. Should an
item appear on the agenda only for discussion,
upon completion of discussion and its being
moved to the next Regular Meeting agenda, the
City Attorney should be instructed to prepare
any necessary documents.
Geuneil at Regular Meetings afteE having bee
an being pleeed upon a Regular Meeting a9ePAIa-(.
Genefally,- RequlaE Meetings —aEe---for the
aetien by Council.)
Q•�
•rs
H Voting on ordinances and resolutions shall
be by roll call, and each vote shall be
recorded in 4the>a journal. The Clerk
shall call the roll in the following
order: The representative from District
ne l b c ll d u on first for his or
her vote and the representatives of
District two (2), District three (3) and -
District Four-- s a l t en be- call d
on to vote in a successive order. Tie
Ma_y_gr ghall br - Galled to vote last_ A
majority of Council will constitute a quorum.
An affirmative vote of three (3) members shall
be necessary to enact any ordinance or 1, adopt
any resolution. A motion shall pass by an
affirmative vote of '-three (3) er— mere una-
? .'bM_s.>a major t of u u
image n iRanGe. All enaetments
of ---a- pen-a1 na-t-4LI-r-e, or p oviding
yy,
imposition of: a penalty r theviolation
thereof shall be by efdinanee. All aete,
xq i r e d te-he by -ordinance by the tz'�m&
Q- the ChaEtenshall be by efdinaRee v
law. All .enaetments Eequired to he -b-
ie-so-1 ut-J o r "�Gr the terms ef the Charter-,
shall be by reselution.)
me
Eiil-ai. Motions: Action by the City Council
not required by State Law, by thg—City
Charter or Code of Ordinances to be by
ordinance or resolution shall be effec-
tuated upon the motion of a Councilman, a
second and passage thereof. A record of
each Council Member's vote on a motion
shall be recorded by the Clerk.
(iv.)ii. Items on the Agenda: Items on the
agenda do not need to be called in their
numerical sequence. (The)Time limitations
or urgency may permit the Chair to handle
items as he deems expedient.
Est-.)iii. A request for verbatim trans-
cription of minutes of an agenda item
shall be the prerogative of any member of
Council, prior to the approval of the
minutes.
4. Action upon Ordinances, Resolutions and Motions.
A. Ordinances: <-Itefas apse i rg- men the agenda
Council consideration of an
Ordinance upon first or second reading ,, or
a_resolution shall be handled in the following
manner:
i.
The
Chairman shall request that the City
Attorney or his designee_ read_ the_ _
title of the ordinance or resolution. Eire
ii. Any Councilman, at that time, may make a
motion regarding said ordinance or
resolution. A second is required to such
a motion.
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iii. nc a motiDn as
been made and seconded the Chairman shall
ask for discussion from the Council.
sueh ind-ivi-du-l.TUpon the conclusion of
Council discussion members of the public
shall -be --Permitted to speak.
iv. At the4end-ef)conclus'on of discussion,
(or if there be none, the Ghaifman shall
rise) the City Clerk tea -)shall take a
roll call vote of the Council Members.
eitheratsubsequent Meeting of th4
Geuneil er, if an emeEgeney, at the same
F,vi. AEtef--streent, the Ghaiiman eihe
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"47)F. Aftimar d'3aeusc i-6?T-9E
Ghaiffftaa will
6equent tG the'fir-st
Feading by title
the be
,the
rara
sheuld Ec
then iasbEuet the Gity�-
reading, aft
-a
upon a met-ien and- car•nnd
'
Meetingto adept the ordinanee,
the
the eouncil.
there be none,
inatfuect- theCityC-1efli
fez —a v e t e en the
Resolut
agenda item ----and
lut-onto be
Upon its E4 GCding/
the Ghaifman
e-f
diseussien,
of should
the Chairman will then
be the
all fell
erd T
rearequesta
the V-1LTF JG iilCin sTiAll ask
,,r�-yt h
y f e f a F�� t i e-n..-enmotion
T7LT�'W�Vh a motto
Ghair-man shall ask
< T1- the end aF d se
r1�TZ.TG GI1Z- GTi�G�CT1�1'i
nene, the Ghairman
Geuneil
e r�e��len� ,,,, �] y
and a seeei'��','�`Che
for` '1a5elutyy��ion.)
y
-the
us f the��T�""'�be
LT'�j� s� 1 O �'r�e � Y'
the Giby�
shall ask
(G.)B. Motion: Any action not requiring an
ordinance or resolution shall be handled
by a motion being made by any Council.
Member, being seconded by another Council
Member, and having discussion on same
thereafter. The Chairman shall then
request the City Clerk to call the roll
for a vote upon the motion.
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rirocet4.
49. The Eh a Eman ef-the --Agee t-•ing sh a ul d v et-e—1 a s_t v >
C. Exceptions:
Where g Bgsolution is placed upon a consent
agenda by Council at ,ts_,,,pre-agenda_ _meeting,
such_ Resolution may be passed without read-
ing the titlp of said__.Eesolutign and without
discussion by Council or the .._R ublic...._No
,
consent agenda, containing_ResolutiQns,
shall be pawed by fewer than three (3)
affirmative votes.
5. Agendas: An agenda shall be prepared for each
Workshop Meeting, Regular Meeting, Special Meeting
or Emergency Meeting of the Council.
A. The agenda should indicate in a list form, the
items which will be presented by the Council
for action. The type of action that is
requested by the Council should be indicated
upon the Regular Meeting agenda next to each
item.
B. The City Clerk 49 ...hef ed Le`shall be
responsible for the preparation of each
Council agenda.
(Q. The items to appear on an agenda sheuld be t
items Be ret s agenda WeEk
may be Eequested by any Counel:1 Member through
(D. K. At a regular Council Meeting, supplemental
items of an urgent nature may be added to the
agenda by sl council Member (eouneiI4,the City
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Manager, or the CityA,ttornev with
--g at least three (3) affirmative vot
appearing the additien ems-emsupplemeatol item,-€ez
diSGUGGiOR, eon ide-atien and aetien of that item
at the—Meetingv>-the consent of at least three_ (3)
Council Me be s
4�D. Council agendas should be prepared by the
close of business Friday preceding the Wednesday
meeting for which said agenda shall be effective.
6. Requests to Speak: The general public may 4est
t-434 speak on any item appearing on the agenda.
(A. The Ghair may reeegnize the fequest.->
A.-- At the first regular Council Meeting of each
month, from 7:00 p.m. to 7:30 p.m., the up bl-r
shall have an opportunity to discuss matters
not designated for discussion on
the Council's agenda. At the second
regular Council Meeting of each month, from
11:30 a.m. to 12:00 noon, the public shall
have .the opportunity to comment on matters
not designated_for discussion on the Council's
agenda.
<B. The purpose e.1 an individual fequesting to
aratican- and decision -making pL-eeeduL-ex�
<G.>B. The Chair may limit discussion by members
of the public Hwhether speaking on an
egendjzed item or other matter,to a
jQasonable time period.
FMembers of Council shall not be limited
in their discussions,__Although Council
may close debate on an issue in that
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manner Provided in -Roberts Rulps of Order.
7. General Rules of Procedures: For any items not
herein specifically covered, Roberts Rules of
Order shall apply.
rules spal1 byebsarved
Geurtesy to All-;
�j „17"CT�-• i e e t o Alit
l
The Rule of the MajeElty*
The Rights of the Minority, anEl
Partiality to Nenew>
8. Waiver of Rules: Without t n cessit of amend-
ing this Resolution Council mayt by a 4 5t s
vote for the purposes of a single Council-..
Meeting, waive any rule contained herein, whera_
such rule is not re aired to be followed b
Federa Law State Law, the Cit 's Charter o
Code of Ordinances. Where fewer n five 5
Council members are in attendance thesg rules
may be waived only by --consensus of all Council
Members present.
.SECTION. 3: The Resolution shall become effective
immediately upon its passage of Ordinance No. 0--86-35-6/25/86
G —,
PASSED, ADOPTED AND APPROVED thisd�
1986.
`ATTEST:
CITY C RK
I HEREBY CERTIFY that I have
approved the form and correct-
ness of this RESOLUTION.
l i V X.�r�QL-1r1oP l'�
CITY P TORN
12956038 86/p
RECORD OF COUNCtt VOTE
MAYOR: HART�
DIST. 1: C/W MASSAI
DIST. 2: C/M STELZE
DIST. 3: C/M GOTTE;
DIST. 4: V/M STEIN
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