HomeMy WebLinkAboutCity of Tamarac Resolution R-2021-065 Temp. Reso. 13615
June 23, 2021
Page 1 of 6
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2021- 5
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, RATIFYING PAST PURCHASES
FROM PC SOLUTIONS & INTEGRATIONS, INC. AND
APPROVING THE PURCHASE OF PALO ALTO
NETWORKS FIREWALLS FROM PC SOLUTIONS &
INTEGRATIONS, INC. AT A TOTAL COST OF $19,208.55;
AUTHORIZING EXPENDITURES FROM THE
APPROPRIATE ACCOUNTS; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, technology is one of the key components in the efficient delivery of
City services, and the City's network and server infrastructure is critical to ensuring
• continued operations; and
WHEREAS, the City of Tamarac believes the security and integrity of our systems
and data is of the utmost importance, and as such, additional security measures are
necessary including the installation of network firewalls and security-related software to
protect critical network and server infrastructure; and
WHEREAS, on May 19, 2021, the City issued IQ-2021-0136 - Palo Alto Networks
PA-820 Firewalls, requesting quotes from authorized Palo Alto Networks partners and/or
resellers, for three (3) Palo Alto Networks PA-820 firewalls with Threat Prevention
Subscription, Wildfire Subscription and US Government 4-Hour Premium Support, co-
.
Temp. Reso. 13615
June 23, 2021
Page 2 of 6
termingall subscriptions and support with the City's existingPalo Alto Networks
P tY
subscriptions which end in March 2023; and
WHEREAS, four (4) responses / quotes were received, with quotes as shown
below:
PC Solutions & Integrations, Inc. $19,208.55
Howard Industries, Inc. $21,762.00
DVTECK, Inc. $22,428.39
vCloud Tech, Inc. $24,188.91
; and
WHEREAS, the quote from PC Solutions & Integrations, Inc. was deemed as the
least expensive for the purchase of the required Palo Alto Networks firewalls, support and •
subscriptions; and
WHEREAS, funding is available in the Capital Maintenance Program Budget and
Information Technology operating account for said purposes; and
WHEREAS, the aggregate annual expenditure for FY2021 thus far through PC
Solutions & Integrations, Inc. has been $90,926, and with the purchase of the Palo Alto
Networks firewalls, at a cost of$19,208.55, will total $110,134.55, thereby requiring City
Commission approval for expenditures in excess of the State of Florida threshold for
Category Three as defined in the F.S. §287.017(3), currently set at $65,000 per City of
Tamarac Code §6-145; and IP
Temp. Reso. 13615
June 23, 2021
Page 3 of 6
WHEREAS, it is the recommendation of the Director of Information Technology
and the Purchasing and Contracts Manager that the City Commission of the City of
Tamarac ratify past expenditures with PC Solutions & Integrations, Inc., as well as
approve the purchase of the three (3) Palo Alto Networks PA-820 firewalls with Threat
Prevention Subscription, Wildfire Subscription and US Government 4-Hour Premium
Support, co-terming all subscriptions and support with the City's existing Palo Alto
Networks subscriptions which end in March 2023, at a total cost of $19,208.55, from PC
Solutions & Integrations, Inc.; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in
• the best interest of the citizens and residents of the City of Tamarac to ratify past
expenditures with PC Solutions & Integrations, Inc., as well as to approve the purchase
of three (3) Palo Alto Networks PA-820 firewalls with Threat Prevention Subscription,
Wildfire Subscription and US Government 4-Hour Premium Support, co-terming all
subscriptions and support with the City's existing Palo Alto Networks subscriptions which
end in March 2023, at a total cost of$19,208.55, from PC Solutions & Integrations, Inc..
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA THAT:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution
•
Temp. Reso. 13615
June 23, 2021
Page 4 of 6
upon adoption hereof. All exhibits attached hereto are incorporated herein and made a
specific part hereof.
SECTION 2: The City Commission hereby ratifies past expenditures with PC
Solutions & Integrations, Inc., as well as approves the purchase of three (3) Palo Alto
Networks PA-820 firewalls with Threat Prevention Subscription, Wildfire Subscription and
US Government 4-Hour Premium Support, co-terming all subscriptions and support with
the City's existing Palo Alto Networks subscriptions which end in March 2023, at a total
cost of$19,208.55, from PC Solutions & Integrations, Inc.; and authorizes the appropriate
City Officials to execute a Purchase Order for the purchase of the three (3) Palo Alto
Networks PA-820 firewalls with Threat Prevention Subscription, Wildfire Subscription and
US Government 4-Hour Premium Support, co-terming all subscriptions and support with •
the City's existing Palo Alto Networks subscriptions which end in March 2023, at a total
cost of$19,208.55, from PC Solutions & Integrations, Inc.
SECTION 3: Funding is available for the purchase of the three (3) Palo Alto
Networks PA-820 firewalls with Threat Prevention Subscription, Wildfire Subscription and
US Government 4-Hour Premium Support, co-terming all subscriptions and support with
the City's existing Palo Alto Networks subscriptions which end in March 2023, from the
appropriate accounts for a total cost not to exceed $19,208.55.
SECTION 4: All resolutions or parts of resolutions in conflict herewith are hereby
repealed to the extent of such conflict. •
Temp. Reso. 13615
June 23, 2021
Page 5 of 6
•
SECTION 5: If any clause, section, other part or application of this Resolution is
held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
"The remainder of this page is left blank intentionally"
•
Temp. Reso. 13615
June 23, 2021
Page 6 of 6
SECTION 6: This Resolution shall become effective immediately upon its •
passage and adoption.
td
PASSED, ADOPTED AND APPROVED this day of -1-0-1% , 2021.
/ (i-hi&
M CHELLE J. GO , MAYOR
ATTEST:
EN IFER 147 CMC
C CLERK
1111
RECORD OF COMMISSION VOTE:
MAYOR GOMEZ _S
DIST 1: COMM. BOLTON
DIST 2: COMM. GELIN
DIST 3: V/M VILLALOBOS
DIST 4: COMM. PLACKO
I HEREBY CERTIFY that I
have approved this RESOLUTION as to form.
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CITY OO NEY
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IQ-2021 -0136 - Palo Alto Networks PA-820 Firewalls
*ening Date: May 19, 2021 3:00 PM
Closing Date: June 2, 2021 3:00 PM
Vendor Details
Company Name: PC Solutions&Integration,Inc.
4937 SW 75th Avenue
Address:
Miami, Florida 33155
Contact: Robert Boush
Email: sales@pcsusa.net
Phone: 305-667-0633
Fax: 305-667-0618
HST#: 65-0798706
Submission Details
Created On: Tuesday June 01,2021 12:26:13
Submitted On: Tuesday June 01,2021 13:18:29
Submitted By: Robert Boush
Email: sales@pcsusa.net
oransaction#: 398ee20a-510b-4a87-ae86-bad4c2e21765
ubmitter's IP Address: 50.253.142.87
III
Bid Number: IQ-2021-0136 Vendor Name: PC Solutions& Integration, Inc.
Schedule of Prices
The Bidder hereby Bids and offers to enter into the Contract referred to and to supply and do all or any part of the Work which
is set out or called for in this Bid, at the unit prices, and/or lump sums, hereinafter stated.
Denotes a "MANDATORY"field
Do not enter$0.00 dollars unless you are providing the line item at zero dollars to the Owner.
If the line item and/or table is"NON-MANDATORY"and you are not bidding on it, leave the table and/or line item blank.Do not
enter a $0.00 dollar value.
All funds are to be submitted in USD currency.
Pricing
Line Part Number Description Qty Price* Total Cost
Item
1 PAN-PA-820 Palo Alto Networks 3 $2,256.0100 $6,768.03
PA-820 Firewall
2 PAN-PA-820-TP Palo Alto Networks 3 $1,113.4800 $3,340.44
Threat Prevention
Subscription
(Subscription shall be
quoted to co-term
with the City's existing
Palo Alto Networks
subscriptions which
end on 3/18/2023.)
3 PAN-PA-820-WF Palo Alto Networks 3 $1,113.4800 $3,340.44
Wildfire Subscription •
(SubscriptionLion shall be
quoted to co-term
with the City's existing
Palo Alto Networks
subscriptions which
end on 3/18/2023.)
4 PAN-SVC-4HRUSG- Palo Alto Networks 3 $1,919.8800 $5,759.64
820 US Government 4-
Hour Premium
Support (Support shall
be quoted to co-term
with the City's existing
Palo Alto Networks
subscriptions which
end on 3/18/2023.)
Subtotal: $19,208.55
Summary Table
Bid Form Amount
Pricing $ 19,208.55
Subtotal Contract Amount: $ 19,208.55
Documents
It is your responsibility to make sure the uploaded file(s) is/are not defective or corrupted and are able to be opened and •
Bid Number: IQ-2021-0136 Vendor Name: PC Solutions& Integration, Inc.
viewed by the Owner. If the attached file(s) cannot be opened or viewed, your Bid Call Document may be rejected.
• Scrutinized Companies and E-Verify Certification- Scrutinezed Company- Everify Cert.pdf-Tuesday June 01, 2021
13:04:24
0. NON-COLLUSIVE AFFIDAVIT- PA Firewall Non Collusive Affidavit.pdf-Tuesday June 01, 2021 13:04:47
•
Bid Number: IQ-2021-0136 Vendor Name: PC Solutions& Integration, Inc.
Addenda, Terms and Conditions
General Conditions •
These instructions are standard for all bids for commodities/services issued by the City of Tamarac. The City of Tamarac may
delete, supersede or modify any of these standard instructions for a particular bid by indicating such change in the Instructions
to Bidders, in the special conditions of the bid, or in the specifications/statement of work. any and all special conditions that
may vary from these general conditions shall prevail over these General Conditions and any conflicting provision within any
vendor's standard terms and conditions regardless of any language in vendor's documentation to the contrary.All quotes are
subject to the terms and conditions specified herein. Those bids that do not comply with these conditions may be deemed non-
responsive.
Our Vision and Mission
Our Vision: The City of Tamarac, our community of choice--leading the nation in quality of life through safe neighborhoods,
a vibrant economy, exceptional customer service and recognized excellence.
Our Mission: We Are "Committed to Excellence. . . Always"It is our job to foster and create an environment that
Responds to the Customer
Creates and Innovates
Works as a Team
Achieves Results, and
Makes a Difference •
In the fulfillment of our vision and mission, as stewards of the public trust, we value vision, integrity, efficiency and quality
service.
Our vendors are truly partners in meeting these commitments to the community, and in support of that vision and mission, we
are committed to ensuring that qualified, competitive vendors who share our commitment to quality, efficiency, teamwork and
customer service are employed to provide goods and services to the City. Our vendors are expected to deliver high quality
products and efficient service that is provided on time and as ordered; in a manner that improves the overall value of the
services that the City provides to its residents. In addition, we expect our vendors to work with the City as a team, and exhibit
the highest level of integrity when dealing with any office or department of the City.
Diligence in the execution of the requirements of this proposal will ultimately contribute to the overall quality of services
provided to the entire community. The City is searching for a firm who will exemplify these ideals in the execution of their
work, and the successful firm will be measured against the performance standards outlined in this bid invitation.
Introduction
It is the intent of the City to award this bid to the lowest responsible and responsive Bidder. The City reserves the right to
accept or reject any or all bids and to waive any informality concerning the bids when such rejection or waiver is deemed to be
in the best interest of the City. The City reserves the right to award the bid on a split order basis, lump sum or individual item
basis unless otherwise stated, whichever is in the best interest of the City.
Bidder certifies that when responding to a Request for Quotation that acknowledgement is made without prior understanding,
agreement or connection with any corporation, firm or person submitting a Bid for the same commodities and/or services and is
in all respects fair and without collusion or fraud. Bidder agrees to abide by all conditions of this Bid and certifies that the
individual executing this quotation is authorized to sign this Quotation as an agent for the Bidder. •
Bid Number: IQ-2021-0136 Vendor Name: PC Solutions & Integration, Inc.
This solicitation is issued pursuant to the City of Tamarac Code, Chapter 6, "Finance &Taxation",Article V, "The Tamarac
Procurement Code", Section 6-141 et seq.
eneral Terms and Conditions
These general terms and conditions apply to all offers made to the City of Tamarac by all prospective Bidders including but not
limited to Request for Quotes, Request for Bids and Request for Proposals.As such the words"bid" and"proposal"are used
interchangeably in reference to all offers submitted by prospective Bidders.Any and all special conditions in this IFB or any
sample agreement document that may be in variance or conflict with these General Terms and Conditions shall have
precedence over these General Terms and Conditions. If no changes or deletions to General Conditions are made in the
Special Conditions,then the General Terms and Conditions shall prevail in their entirety.
1. SUBMISSION OF THE BID/QUOTATION
ELECTRONIC BID SUBMISSIONS ONLY, shall be received by the Bidding System, no later than the closing time and date
indicated in the bid document.
The Bidder shall have a Bidding System Vendor account and be registered as a Plan Taker for this Bid opportunity, which will
enable the Bidder to download the Bid Call Document, to receive Addenda/Addendum email notifications, download
Addendums and to submit their bid electronically through the Bidding System.
The Bidder is cautioned that the timing of their Bid Submission is based on when the Bid is RECEIVED by the Bidding System,
not when a Bid is submitted by a Bidder, as Bid transmission can be delayed in an"Internet Traffic Jam"due to file transfer
size, transmission speed, etc.
For the above reasons, the City recommends that the Bidder allow sufficient time to upload their Bid Submission and
attachment(s) (if applicable) and to resolve any issues that may arise.The closing time and date shall be determined by the
City's Bidding System web clock.
Oe Bidding System will send a confirmation email to the Bidder advising that their bid was submitted successfully. If you do not
eceive a confirmation email, contact technical support at bids&tenders via email: support@bidsandtenders.ca.
Late Bids shall not be accepted by the City's Bidding System.
To ensure receipt of the latest information and updates via email regarding this bid, or If the Bidder has obtained this Bid
Document from a third party, the onus is on the Bidder to create a Bidding System Vendor account and register as a Plan Taker
for the bid opportunity at https://tamarac.bidsandtenders.ca.
It is the Bidder's responsibility to read and understand the requirements of this quotation request. Unless otherwise specified,
the Bidder must use the quotation form furnished online in the Bidding System . .All bids shall be submitted in the English
language.All prices, terms and conditions quoted in the submitted bid shall be expressed in U.S. Dollars, and will be firm for
acceptance for sixty (60) calendar days from the date of the quotation opening unless otherwise stated by the City.
The Bidder preparing a quote in response to this solicitation shall bear all expenses associated with its preparation. The Bidder
shall prepare a quotation with the understanding that no claim for reimbursement shall be submitted to the City for expenses
related to its preparation.
2.WITHDRAWAL OF QUOTATION
Any Bidder may withdraw its quotation prior to the indicated opening time. Bidders may edit or withdraw their Bid Submission
prior to the closing time and date. However, the Bidder is solely responsible to:
i) make any required adjustments to their Bid; and
ii) acknowledge the addendum/addenda; and
•) Ensure the re-submitted Bid is RECEIVED by the Bidding System no later than closing date and time listed in the bid
Bid Number: IQ-2021-0136 Vendor Name: PC Solutions & Integration, Inc.
document.
NON-COLLUSIVE AFFIDAVIT
Each Contractor shall complete the Non-Collusive Affidavit Form and shall submit this form with the bid/proposal. The City
considers the failure of the Contractor to submit this document to be a major irregularity, and may be cause for rejection of the
Proposal.
3. CONFLICT OF INTEREST
The award hereunder is subject to the provisions of Chapter 112 of the State of Florida Statutes. Bidders shall disclose the
name of any officer, director, partner, proprietor, associate or agent who is also a public officer or employee of the City or any of
its agencies.
4.QUANTITIES
Quantities shown are estimates only. No guarantee or warranty is given or implied by the City as to the total amount that may
or may not be purchased from any resulting contract. The City reserves the right to decrease or increase quantities or add or
delete any item from the contract if it is determined that it best serves the interests of the City.
5. PRICES, PAYMENTS, DISCOUNTS & ELECTRONIC PAYMENTS
Firm Pricing: Bid prices shall be fixed and firm to the extent required under Special Conditions. In the absence of a reference
in the Special Conditions, bid prices shall be fixed and firm for a period of sixty (60) calendar days, or ninety(90) calendar days
when the contract must be approved by another agency. Payment will be made only after receipt and acceptance of
materials/services. Cash discounts may be offered for prompt payment; however, such discounts shall not be considered in
determining the lowest net cost for bid evaluation.
Prompt Payment Discounts: Bidders are encouraged to provide prompt payment terms in the space provided on the Bid •
Form. If no payment discount is offered, the Bidder shall enter zero (0)for the percentage discount to indicate net 30 days. If
the Bidder does not enter a percentage discount, it is understood and agreed that the payment terms shall be 2% 10 days, net
30 days effective on the date that the City receives an accurate invoice or accepts the product, whichever is the later date.
Payment is deemed made on the date of the mailing of the check.All payments shall be governed by the Local Government
Prompt Payment Act, F.S. Chapter 218.
Payments by Electronic Funds Transfer:
ALL payments by the City will be made by Direct Deposit(ACH) via electronic funds transfer. No paper checks will
be issued. Vendors must register for direct deposit with the City prior to receiving any payments by providing a
"City of Tamarac Consent for Direct Deposit" form (ACH Form) to the City's Financial Services Accounting Division.
The form may be accessed on the City of Tamarac web-site at http://www.tamarac.org/index.aspx?NID=622. Please
contact the Purchasing & Contracts Division at the number shown on this solicitation document herein as the first
point of contact for more information.
6. DELIVERY
All items shall be delivered F.O.B. destination to a specific City address.All delivery costs and charges must be included in the
bid price. The City reserves the right to cancel orders or any part thereof, without obligation if delivery is not made at the time
specified in the bid.
7. MANUFACTURER'S NAME&APPROVED EQUIVALENTS
Manufacturer's name, trade name, brand name information and/or model/catalog numbers are used in these specifications for
information and establishment of a quality level desired, and are not intended to restrict competition unless otherwise specified•
Bid Number: IQ-2021-0136 Vendor Name: PC Solutions & Integration, Inc.
in the bid. The Bidder may offer any brand which meets or exceeds the specifications for any item(s). If bids are based on
equivalent products, indicate on the bid form the manufacturer's name and model/catalog number. Bidder shall submit complete
descriptive literature and/or specifications with the bid. The burden of proof for specification compliance is solely on the Bidder.
illhe City reserves the right to be the sole judge of what is equal and acceptable. Failure to provide this information within three
business days of the City's request may be grounds for bid disqualification. If Bidder fails to name a substitute, it will be
ssumed that the Bidder has submitted a bid which conforms in all aspects to the requirements of the bid document, and that
the Bidder intends to furnish goods identical to the bid standard.
8. SAMPLES AND DEMONSTRATIONS
When requested, samples are to be furnished free of charge to the City. If a sample is requested it must be delivered within
seven days of the request unless otherwise stated in the bid. Each sample must be marked with the Bidder's name and
manufacture's brand name. The City will not be responsible for returning samples. The City may request a full demonstration of
any product or service before the award of a contract.All demonstrations will be done at the expense of the Bidder.
9. BACKGROUND INVESTIGATION
As a part of the Bid evaluation process, the City may conduct a background investigation including a criminal record check of
Bidder's officers and/or employees, by the Broward County Sheriffs Office. Bidder's submission of a bid constitutes
acknowledgement of and consent to such investigation. City shall be the sole judge in determining Bidder's qualifications.
10. CONDITIONS OF MATERIALS
All materials and products supplied by the Bidder in conjunction with this bid shall be new, warranted for their merchantability,
fit for a particular purpose, free from defects and consistent with industry standards. The products shall be delivered to the City
in excellent condition. In the event that any of the products supplied to the City are found to be defective or do not conform to
the specifications, the City reserves the right to return the product to the Bidder at no cost to the City.
Occessful Bidder shall furnish all guarantees and warranties to the Purchasing Division prior to final acceptance and payment.
he warranty period shall commence upon final acceptance of the product.
11. COPYRIGHTS OR PATENT RIGHTS
The Bidder warrants that there has been no violation of copyrights or patent rights in manufacturing, producing or selling the
goods shipped or ordered as a result of this bid. The seller agrees to hold the City harmless from all liability, loss or expense
occasioned by any such violation.
12. SAFETY STANDARDS
The Bidder warrants that the product(s) supplied to the City conform with all respects to the standards set forth in the
Occupational Safety and Health Act of 1970 as amended, and shall be in compliance with Chapter 442, Florida Statutes as
well as any industry standards, if applicable.Any toxic substance listed in Section 38F-41.03 of the Florida Administrative Code
delivered as a result of this order must be accompanied by a completed Material Safety Data Sheet(MSDS).
13. PERFORMANCE
Failure on the part of the Bidder to comply with the conditions, terms, specifications and requirements of the bid shall be just
cause for cancellation of the bid award, notwithstanding any additional requirements enumerated in the Special conditions
herein relating to performance based contracting. The City may, by written notice to the Bidder, terminate the contract for
failure to perform. The date of termination shall be stated in the notice. The City shall be the sole judge of nonperformance.
.4. INSPECTION
Bid Number: IQ-2021-0136 Vendor Name: PC Solutions & Integration, Inc.
The City shall have the right to inspect any materials, components, equipment, supplies, services or completed work specified
herein. Any of said items not complying with these specifications are subject to rejection at the option of the City.Any items
rejected shall be removed from the premises of the City and/or replaced at the entire expense of the successful vendor. •
15.TERMINATION
a. DEFAULT: In addition to all other remedies available to the City, this Agreement shall be subject to cancellation by the City
for cause, should the Contractor neglect or fail to perform or observe any of the terms, provisions, conditions, or requirements
herein contained, if such neglect or failure shall continue for a period of thirty (30) days after receipt by Contractor of written
notice of such neglect or failure.
b.TERMINATION FOR CONVENIENCE OF CITY: Notwithstanding any additional requirements for performance based
contracting contained in the special conditions herein, the final Agreement may be terminated by the City for convenience,
upon seven (7) days of written notice by the City to the Contractor for such termination in which event the Contractor shall be
paid its compensation for services performed to termination date, including services reasonably related to termination. In the
event that the Contractor abandons this Agreement or causes it to be terminated, Contractor shall indemnify the city against
loss pertaining to this termination.
c. FUNDING OUT:This agreement shall remain in full force and effect only as long as the expenditures provided for in the
Agreement have been appropriated by the City Commission of the City of Tamarac in the annual budget for each fiscal year of
this Agreement, and is subject to termination based on lack of funding.
16.ASSIGNMENT
The Bidder shall not transfer or assign the performance required by this bid without the prior written consent of the City.Any
award issued pursuant to this bid and monies that may become due hereunder are not assignable except with prior written
approval of the City.
17.EMPLOYEES •
Employees of the Bidder shall at all times be under its sole direction and not an employee or agent of the City. The Bidder shall
supply competent and physically capable employees. The City may require the Bidder to remove an employee it deems
careless, incompetent, insubordinate or otherwise objectionable. Bidder shall be responsible to the City for the acts and
omissions of all employees working under its directions.
18. NON-DISCRIMINATION & EQUAL OPPORTUNITY EMPLOYMENT
During the performance of the Contract, the Contractor and its subcontractors shall not discriminate against any employee or
applicant for employment because of race, color, sex including pregnancy, religion, age, national origin, marital status, political
affiliation, familial status, sexual orientation, gender identity and expression, or disability if qualified. The Contractor will take
affirmative action to ensure that employees and those of its subcontractors are treated during employment, without regard to
their race, color, sex including pregnancy, religion, age, national origin, marital status, political affiliation, familial status, sexual
orientation, gender identity or expression, or disability if qualified. Such actions must include, but not be limited to, the
following: employment, promotion; demotion or transfer; recruitment or recruitment advertising, layoff or termination; rates of
pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor and its subcontractors
shall agree to post in conspicuous places, available to its employees and applicants for employment, notices to be provided by
the contracting officer setting forth the provisions of this nondiscrimination clause. The Contractor further agrees that he/she
will ensure that all subcontractors, if any, will be made aware of and will comply with this nondiscrimination clause.
19.TAXES
The City of Tamarac is exempt from all Federal, State, and Local taxes.An exemption certificate will be provided where 411
applicable upon request.
Bid Number: IQ-2021-0136 Vendor Name: PC Solutions & Integration, Inc.
20. OMISSION OF DETAILS
Ilkission of any essential details from these specifications will not relieve the Bidder of supplying such product(s) as specified.
21. INSURANCE REQUIREMENTS
Except for contract requirements where goods are drop-shipped to the City, bidder agrees to, in the performance of
work and services under this Agreement, comply with all federal, state, and local laws and regulations now in effect, or
hereinafter enacted during the term of this agreement that are applicable to Contractor, its employees, agents, or
subcontractors, if any, with respect to the work and services described herein.
Bidder shall obtain at Bidder's expense all necessary insurance in such form and amount as required by the City's Risk&
Safety Officer before beginning work under this Agreement. Bidder shall maintain such insurance in full force and effect during
the life of this Agreement. Bidder shall provide to the City's Risk&Safety Officer certificates of all insurance required under this
section prior to beginning any work under this Agreement. Bidder shall indemnify and save the City harmless from any damage
resulting to it for failure of either Bidder or any subcontractor to obtain or maintain such insurance.
The following are required types and minimum limits of insurance coverage, which the Bidder agrees to maintain during the
term of this contract:
Limits
Line of Business/Coverage Occurrence Aggregate
Commercial General Liability $1,000,000 $1,000,000
Including:
Premises/Operations
Sontractual Liability
Personal Injury
Explosion, Collapse, Underground Hazard
Products/Completed Operations
Broad Form Property Damage
Cross Liability and Severability of Interest Clause
Automobile Liability $1,000,000 $1,000,000
Workers'Compensation&Employer's Liability Statutory
The City reserves the right to require higher limits depending upon the scope of work under this Agreement.
Neither Bidder nor any subcontractor shall commence work under this contract until they have obtained all insurance required
under this section and have supplied the City with evidence of such coverage in the form of an insurance certificate and
endorsement. The Bidder will ensure that all subcontractors will comply with the above guidelines and will maintain the
necessary coverage throughout the term of this Agreement.
All insurance carriers shall be rated at least A-VI' per A.M. Best's Key Rating Guide and be licensed to do business in Florida.
Policies shall be"Occurrence"form. Each carrier will give the City sixty (60) days notice prior to cancellation.
The Bidder's liability insurance policies shall be endorsed to add the City of Tamarac as an "additional insured". The Bidder's
Worker's Compensation carrier will provide a Waiver of Subrogation to the City. The Bidder shall be responsible for the
payment of all deductibles and self-insured retentions.
Bid Number: IQ-2021-0136 Vendor Name: PC Solutions & Integration, Inc.
The City may require that the Bidder purchase a bond to cover the full amount of the deductible or self-insured retention. If the
Bidder is to provide professional services under this Agreement, the Bidder must provide the City with evidence of Professional
Liability insurance with, at a minimum, a limit of$1,000,000 per occurrence and in the aggregate. "Claims-Made"forms are
acceptable for Professional Liability insurance.
22. INDEMNIFICATION III
The Bidder shall indemnify and hold harmless the City of Tamarac, its elected and appointed officials and employees from any
and all claims, suits, actions, damages, liability, and expenses(including attorneys'fees) in connection with loss of life, bodily or
personal injury, or property damage, including loss of use thereof, directly or indirectly caused by, resulting from, arising out of
or occurring in connection with the operations of the Bidder or his Subcontractors, agents, officers, employees or independent
contractors, excepting only such loss of life, bodily or personal injury, or property damage solely attributable to the gross
negligence or willful misconduct of the City of Tamarac or its elected or appointed officials and employees. City reserves the
right to select its own legal counsel to conduct any defense in any such proceeding and all costs and fees associated therewith
shall be the responsibility of Contractor under the indemnification agreement.
23. INDEPENDENT CONTRACTOR
An Agreement resulting from this solicitation does not create an employee/employer relationship between the Parties. It is the
intent of the Parties that the Contractor is an independent contractor under this Agreement and not the City's employee for any
purposes, including but not limited to,the application of the Fair Labor Standards Act minimum wage and overtime payments,
Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the provisions of the Internal
Revenue Code, the State Worker's Compensation Act, and the State Unemployment Insurance law. The Contractor shall retain
sole and absolute discretion in the judgment of the manner and means of carrying out Contractor's activities and
responsibilities hereunder provided, further that administrative procedures applicable to services rendered under any potential
Agreement shall be those of Contractor, which policies of Contractor shall not conflict with City, State, or United States policies,
rules or regulations relating to the use of Contractor's funds provided for herein. The Contractor agrees that it is a separate
and independent enterprise from the City, that it had full opportunity to find other business, that it has made its own investment
in its business, and that it will utilize a high level of skill necessary to perform the work. Any potential Agreement shall not be
construed as creating any joint employment relationship between the Contractor and the City and the City will not be liable for •
any obligation incurred by Contractor, including but not limited to unpaid minimum wages and/or overtime premiums.
24. CLARIFICATION &ADDENDA
Where there appears to be variances or conflicts between the General Terms and Conditions and the Special Conditions
and/or Detailed Specifications outlined in this bid, the Special Conditions and/or the Detailed Specifications shall prevail.
The Bidder shall examine all bid documents and shall judge all matters relating to the adequacy and accuracy of such
documents. If, upon review, any material errors in specifications are found, the Bidder shall contact the Purchasing Office
immediately.
Any inquires, suggestions, requests concerning clarification, or requests for additional information shall be submitted through
the Bidding System by clicking on the"submit Question" button located on the bid details screen for the Bid you are submitting
an inquiry for. The City of Tamarac reserves the right to amend this bid prior to the Bid opening date indicated by written
addenda. Written addenda shall serve as the sole means of clarification. The City shall not be responsible for oral
interpretations given by any City employee or its representative.
Bidders shall acknowledge receipt of any addenda when submitting their Bid through the Bidding System. Bidders shall check
a box for each addendum/addenda and any applicable attachments that has been issued before a Bidder can submit their Bid
submission online.
It is the responsibility of the Bidder to have received all Addendum/Addenda that have been issued. Bidders should check
online at https://tamarac.bidsandtenders.org prior to submitting their Bid and up until Bid closing time and date in the event
additional addendums are issued.
The City encourages Bidders not to submit their Bid prior to forty-eight (48) hours before the Bid closing time and date, in the•
Bid Number: IQ-2021-0136 Vendor Name: PC Solutions & Integration, Inc.
event that an addendum is issued. If a Bidder submits their bid prior to this or at any time prior to the bid closing and an
addendum/addenda is issued by the Owner, the Bidding System shall WITHDRAW their Bid submission and change their Bid
submission to an INCOMPLETE STATUS (NOT accepted by the Owner) and the Withdrawn Bid can be viewed by the
idder in the"MY BIDS" section of the Bidding System. The Bidder is solely responsible to:
make any required adjustments to their Bid; and
ii) acknowledge the addendum/addenda; and
iii) Ensure the re-submitted Bid is RECEIVED by the Bidding System no later than bid closing time and date listed in the bid
document.
NOTE:Additional company contacts are recommended for the reasons outlined below:
• Do not invite any additional contacts that you do not want to have access to view, edit, submit and/or withdraw or who
may be in direct competition for example(a company may have two divisions that could compete for the same Bid
Opportunity).
• You are strongly urged when creating or updating a Bidding System Vendor account to add additional company contacts
to create their own login to the Bidding System.This will permit your invited contacts that have created their own login to
manage (register, submit, edit and withdraw) Bids which your Company is a Registered Plan Taker for. In the event you
are on vacation, or due to illness, etc. these additional contacts may act on your Company's behalf and have the authority
to; receive addendum notifications from the Bidding System, and where permitted by the terms and conditions of the Bid
Call Document, to submit Bids electronically through the Bidding System and/or withdraw and/or edit and/or acknowledge
addendum/addenda, on your behalf.
• If you are an invited company contact it is imperative that you create your login from the link contained in the email
invitation. Do NOT go directly to https://tamarac.bidsandtenders.org website and create a separate vendor account.
25. BID TABULATION
0dders may download the bid tabulation directly from the Internet at http://www.tamarac.orq . The City does not notify
unsuccessful Bidders of contract awards.
Pursuant to Florida Statute Chapter 119, Section 7(m), sealed bids or proposals received by an agency pursuant to invitations
to bid or requests for proposals are exempt from the provisions of subsection (1) and s. 24(a), Art. I of the State Constitution
until such time as the agency provides notice of a decision or intended decision pursuant to F.S. §120.57(3)(a), or within 10
days after bid/proposal opening, whichever is earlier.
26. RECORDS/AUDITS
27.1 The City of Tamarac is a public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with
Florida's Public Records Law. Specifically the Contractor shall:
27.1.1 Upon completion of the project, the Contractor must retain and maintain all records pertaining to the services and the
contract for these services and make them available to the City for a period of seven (7) years following receipt of final
payment for the services referenced herein. In the event litigation ensues, then Contractor shall retain all records hereunder for
a period of seven (7) years after conclusion of the litigation, including any and all appeals. Upon completion of this retention
period, contractor shall, at no cost to the City, transfer all public records in possession of the Contractor, or keep and maintain
public records required by the City to perform the service. If the Contractor transfers all public records to the City upon
completion of the retention period, the Contractor shall destroy any duplicate public records that are exempt or confidential and
exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of
the retention period, the Contractor shall meet all applicable requirements for retaining public records. All records stored
electronically must be provided to the City, upon request from the City's custodian of public records in a format that is
compatible with the information technology systems of the City.This requirement applies to the prime contractor and all sub-
contractor's project records. However, it is the responsibility of the prime contractor to provide all of the records, both for the
rime contractor and sub-contractor's records.
Bid Number: IQ-2021-0136 Vendor Name: PC Solutions & Integration, Inc.
27.1.2 Upon request from the City's custodian of public records, provide the public agency with a copy of the requested
records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost
provided in this chapter or as otherwise provided by law.
27.1.3 Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are •
not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the
contractor does not transfer the records to the City.
27.2 During the term of the contract, the Contractor shall maintain all books, reports and records in accordance with generally
accepted accounting practices and standards for records directly related to this contract. The form of all records and reports
shall be subject to the approval of the City's Auditor. The Contractor agrees to make available to the City's Auditor, during
normal business hours and in Broward, Dade or Palm Beach Counties, all books of account, reports and records relating to
this contract.
27.3 During the term of the contract, the Contractor shall maintain all books, reports and records in accordance with generally
accepted accounting practices and standards for records directly related to this contract. The form of all records and reports
shall be subject to the approval of the City's Auditor. The Contractor agrees to make available to the City's Auditor, during
normal business hours and in Broward, Dade or Palm Beach Counties, all books of account, reports and records relating to
this contract.
27. UNBALANCED BIDS
When a unit price bid has variable or estimated quantities, and the bid shows evidence of unbalanced bid pricing, such bid may
be rejected.
28. UNIT PRICES
Where a discrepancy between unit price and total price is indicated on a Bidder's submitted Schedule of Bid Prices or Price
Proposal Form, the unit prices shall prevail.
29. VENUE 411
Any Agreement resulting from this solicitation shall be governed by the laws of the State of Florida as now and hereafter in
force. The venue for actions arising out of this agreement is fixed in Broward County, Florida.
30. FORM AGREEMENT DOCUMENT
The City may attach as a part of this solicitation, a Form Agreement document. Bidders shall be responsible for complying with
all of the terms and conditions of the Form Agreement document if included herein, except where variant or conflicting
language may be included in any Special Conditions contained herein. Bidders shall note any deviation or variance with the
Form Agreement document at the time of bid submission.
31. OTHER GOVERNMENTAL ENTITIES
If a Bidder is awarded a contract as a result of this Invitation for Bid, Bidder will, if Bidder has sufficient capacity or quantities
available, provide to other governmental agencies, so requesting, the products or services awarded in accordance with the
terms and conditions of the Invitation for Bid and resulting contract. Prices shall be F.O.B. Destination to the requesting agency.
32. PUBLIC RECORDS CUSTODIAN
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT: •
Bid Number: IQ-2021-0136 Vendor Name: PC Solutions & Integration, Inc.
CITY CLERK
7525 NW 88TH AVENUE
ROOM 101
�MARAC, FL 33321
54) 597-3505
CITYCLERK@TAMARAC.ORG
We (I), the undersigned, hereby agree to furnish the item(s)/service(s) described in the Request of Quotation. We (I) certify that
we(I) have read the entire document, including the Specifications,Additional Requirements, Supplemental Attachments,
Instructions to Bidders, Terms and Conditions, and any addenda issued. We agree to comply with all of the requirements of the
entire Request for Quotation
l We(I), the undersigned, hereby agree to furnish the item(s)/service(s) described in the Request of Quotation. We (I) certify
that we(I) have read the entire document, including the Specifications,Additional Requirements, Supplemental Attachments,
Instructions to Bidders, Terms and Conditions, and any addenda issued. We agree to comply with all of the requirements of the
entire Request for Quotation - Robert Boush, Account Manager, PC Solutions& Integration, Inc.
The bidder shall declare any potential conflict of interest that could arise from bidding
on this bid. Do you have a potential conflict of interest? r Yes r• No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document
Please check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.
I have reviewed the
File Name below addendum and Pages
attachments(if
applicable)
there have not been any addenda issued for this bid.
III
Bid Number: IQ-2021-0136 Vendor Name: PC Solutions & Integration, Inc.
TAMARAC
•
City of Tamarac Purchasing and Contracts Division
NON-COLLUSIVE AFFIDAVIT
State of Florida )
ss.
County of Miami-Dade )
Robert Boush being first duly sworn, deposes
and says that:
He/she is the Representative , (Owner, Partner, Officer,
Representative or Agent) of PC Solutions&Integration,Inc. , the
Offeror that has submitted the attached Proposal;
1. He/she is fully informed respecting the preparation and contents of the attached
Proposal and of all pertinent circumstances respecting such Proposal;
2. Such Proposal is genuine and is not a collusive or sham Proposal;
3. Neither the said Offeror nor any of its officers, partners, owners, agents,
representatives, employees or parties in interest, including this affiant, have in any
way colluded, conspired, connived or agreed, directly or indirectly, with any other
Offeror, firm, or person to submit a collusive or sham Proposal in connection with the
Work for which the attached Proposal has been submitted; or to refrain from bidding410
in connection with such Work; or have in any manner, directly or indirectly, sought by
agreement or collusion, or communication, or conference with any Offeror, firm, or
person to fix the price or prices in the attached Proposal or of any other Offeror, or to
fix any overhead, profit, or cost elements of the Proposal price or the Proposal price
of any other Offeror, or to secure through any collusion, conspiracy, connivance, or
unlawful agreement any advantage against (Recipient), or any person interested in
the proposed Work;
4. The price or prices quoted in the attached Proposal are fair and proper and are not
tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part
of the Offeror or any other of its agents, representatives, owners, employees or
parties in interest, including this affiant.
Signed, sealed and delivered in the presence of:
By
Witne
dPV. Robert Boush
W. ness Printed Name
Account Manager
Title
• TAMAR'A'G`
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City of Tamarac Purchasing and Contracts Division
NON-COLLUSIVE AFFIDAVIT ACKNOWLEDGMENT
State of Florida
County of Miami-Dade
On this the 30th day of May , 2021 , before me, the undersigned Notary Public
of the State of Florida, personally appeared
Robert Boush and
(Name(s) of individual(s) who appeared before notary)
whose name(s) is/are Subscribed to within the instrument, and he/shelthey
acknowledge that he/she/they executed it.
WITNESS my hand
and official seal. <1`181— 1
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NOTARY PUBLIC,\ STATE OF FLORIDA
NOTARY PUBLIC
SEAL OF OFFICE: Frank Rodriguez
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Stamp, or Type as Commissioned)
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TAMARAC
The City For Your Life •
City of Tamarac Purchasing and Contracts Division
AGREEMENT EXHIBIT CERTIFICATION
The CITY OF TAMARAC(City), a municipal corporation with principal offices located
at 7525 NW 88th Avenue, Tamarac FL 33321, and the undersigned CONTRACTOR
executing this document by and through its authorized agent.
CONTRACTOR agrees to the following terms:
1. Scrutinized Companies
By execution of this Agreement, in accordance with the requirements of F.S. 287.135 and
F.S.215.473, CONTRACTOR certifies that CONTRACTOR is not participating in a boycott
of Israel. CONTRACTOR further certifies that CONTRACTOR is not on the Scrutinized
Companies that Boycott Israel list, not on the Scrutinized Companies with Activities in
Sudan List, and not on the Scrutinized Companies with Activities in the Iran Petroleum
Energy Sector List,nor has CONTRACTOR been engaged in business operations in Syria.
Subject to limited exceptions provided in state law, the CITY will not contract for the
provision of goods or services with any scrutinized company referred to above. Submitting
a false certification shall be deemed a material breach of contract.The CITY shall provide
notice, in writing, to CONTRACTOR of the CITY's determination concerning the false
certification. CONTRACTOR shall have five (5) days from receipt of notice to refute the
false certification allegation. If such false certification is discovered during the active
contract term, CONTRACTOR shall have ninety(90)days following receipt of the notice to
respond in writing and demonstrate that the determination of false certification was made in
error. If CONTRACTOR does not demonstrate that the CITY's determination of false
certification was made in error then the CITY shall have the right to terminate the contract
and seek civil remedies pursuant to Section 287.135, Florida Statutes, as amended from
time to time.
2. E-Verify
Definitions:
"Agency"or"Public Employer"for purposes of this section shall mean the City of Tamarac,
a Municipal Corporation which is a political subdivision of the State of Florida.
"Contractor" means a person or entity that has entered or is attempting to enter into a
contract with a public employer to provide labor, supplies, or services to such employer in
exchange for salary,wages, or other remuneration. "Contractor"includes, but is not limited
to, a vendor or consultant.
"Subcontractor"means a person or entity that provides labor, supplies, or services to or for
a contractor or another subcontractor in exchange for salary,wages,or other remuneration.
"E-Verify system" means an Internet-based system operated by the United States
Department of Homeland Security that allows participating employers to electronically verify
the employment eligibility of newly hired employees.
1 •
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TAMARAC
The City For Your Life
City of Tamarac Purchasing and Contracts Division
Effective January 1,2021,public and private employers,contractors and subcontractors will
begin required registration with, and use of, the E-verify system in order to verify the work
authorization status of all newly hired employees. Contractor acknowledges and agrees to
utilize the U.S. Department of Homeland Security's E-Verify System to verify the
employment eligibility of:
a) All persons employed by Contractor to perform employment duties within Florida
during the term of the contract; and
b) All persons (including sub-vendors/subconsultants/subcontractors) assigned by
Contractor to perform work pursuant to the contract with the City. The Contractor
acknowledges and agrees that use of the U.S.Department of Homeland Security's E-Verify
System during the term of the contract is a condition of the contract with the City of
Tamarac.
Should Vendor become the successful Contractor awarded for the above-named project,
by entering into this Agreement, the Contractor becomes obligated to comply with the
provisions of§448.095, FL. Statutes, as amended from time to time. This includes but is
not limited to utilization of the E-Verify System to verify the work authorization status of all
newly hired employees; and requiring all Subcontractors to provide an affidavit attesting
that the Subcontractor does not employ, contract with,or subcontract with,an unauthorized
alien.The Contractor shall maintain a copy of such affidavit for the duration of the contract.
Failure to comply will lead to termination of this Contract, or if a Subcontractor knowingly
violates the statute, the Subcontract must be terminated immediately. Any challenge to
termination under this provision must be filed in the Circuit Court no later than 20 calendar
days after the date of termination. If this contract is terminated for a violation of the statute
by the Contractor, the Contractor may not be awarded a public contract by the City for a
period of 1 year after the date of termination. By signing below,the Vendor acknowledges
these terms shall be an integral part of its bid and the Contract.
PC Solutions & Integration, Inc.
ATTE T /I Company Name ..
11
Si ature of G rpora e Secretary Signature
Mi6helle Rudn zt'c Robert Boush
Type/Print Name of Corporate Secy. Type/Print Name
5/30/21 5/30/21
Date Date
(CORPORATE SEAL)
• 2
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