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HomeMy WebLinkAboutCity of Tamarac Resolution R-2021-066 Temp. Reso. 13627 June 23, 2021 Page 1 of 6 • CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2021- O(4 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, RATIFYING PAST PURCHASES FROM PRESIDIO NETWORK SOLUTIONS AND APPROVING THE PURCHASE OF A CISCO SYSTEMS SMARTNET MAINTENANCE AND SUPPORT AGREEMENT FROM PRESIDIO NETWORK SOLUTIONS AT A TOTAL COST OF $44,665.86; AUTHORIZING EXPENDITURES FROM THE APPROPRIATE ACCOUNTS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, technology is one of the key components in the efficient delivery of City services, and the City's network infrastructure is critical to ensuring continued • operations; and WHEREAS, the City has multiple Cisco Systems SMARTnet contracts, providing maintenance and support, and replacement coverage, for critical Cisco Systems network switches and equipment, which expire on or between June 29, 2021 and October 10, 2021, thereby requiring renewal in order to maintenance said coverage; and WHEREAS, on May 6, 2021, the City issued IQ-2021-0132 - Cisco SMARTnet Renewal, requesting quotes from authorized Cisco Systems partners and/or resellers, for a Cisco Systems SMARTnet renewal, to renew referenced items for approx. three (3) years, co-terming all renewal items on June 29, 2024; and Temp. Reso. 13627 June 23, 2021 Page 2 of 6 WHEREAS, eight (8) responses / quotes were received, two (2) of which (from III Sierra w/o Wires and CoreRecon LLC) were disqualified due to having incorrectly quoted the requested renewal terms (start and end dates) and having provided inaccurate pricing, with the six (6) remaining quotes as shown below: Presidio Network Solutions $44,665.86 Central Technology Services Corporation $45,576.67 IT Authorities $45,778.74 NetXperts, Inc. $45,954.00 AIP US, LLC $46,182.23 Total Communications Inc $48,186.66 ; and WHEREAS, the quote from Presidio Network Solutions was deemed as the least expensive for the required Cisco Systems SMARTnet maintenance and support renewal; 0 and WHEREAS, funding is available in the Information Technology operating account for said purposes; and WHEREAS, the aggregate annual expenditure thus far through Presidio Network Solutions has been $32,006.04, but with the purchase of the Cisco Systems SMARTnet maintenance and support renewal, at a cost of $44,665.86, will total $76,671.90, thereby requiring City Commission approval for expenditures in excess of the State of Florida threshold for Category Three as defined in the F.S. §287.017(3), currently set at $65,000 per City of Tamarac Code §6-145; and III Temp. Reso. 13627 June 23, 2021 Page 3 of 6 WHEREAS, it is the recommendation of the Director of Information Technology and the Purchasing and Contracts Manager that the City Commission of the City of Tamarac ratify past expenditures with Presidio Network Solution, as well as approve the purchase of the Cisco Systems SMARTnet Maintenance and Support Renewal for Cisco Systems network switches and equipment for approx. three (3) years, to co-term all referenced renewal items to June 29, 2024, at a total cost of $44,665.86, from Presidio Network Solutions; and WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in • the best interest of the citizens and residents of the City of Tamarac to ratify past expenditures with Presidio Network Solution, as well as to approve the purchase of the Cisco Systems SMARTnet Maintenance and Support Renewal for Cisco Systems network switches and equipment for approx. three (3) years, to co-term all referenced renewal items to June 29, 2024, at a total cost of$44,665.86, from Presidio Network Solutions. • Temp. Reso. 13627 June 23, 2021 Page 4 of 6 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA THAT: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. All exhibits attached hereto are incorporated herein and made a specific part hereof. SECTION 2: The City Commission hereby ratifies past expenditures with Presidio Network Solution, as well as approves the purchase of the Cisco Systems SMARTnet Maintenance and Support Renewal for Cisco Systems network switches and equipment for approx. three (3) years, to co-term all referenced renewal items to June 29, 2024, at a total cost of $44,665.86, from Presidio Network Solutions; and authorizes the appropriate City Officials to execute a Purchase Order for the purchase of the Cisco Systems SMARTnet Maintenance and Support Renewal. SECTION 3: Funding is available for the purchase of the Cisco Systems SMARTnet Maintenance and Support Renewal from the appropriate accounts for a total cost not to exceed $44,665.86. SECTION 4: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. • Temp. Reso. 13627 June 23, 2021 Page 5 of 6 • SECTION 5: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. "Remainder of this page is left blank intentionally" • • Temp. Reso. 13627 June 23, 2021 Page 6 of 6 SECTION 6: This Resolution shall become effective immediately upon its 1111 passage and adoption. 1 T� PASSED, ADOPTED AND APPROVED this day of , 2021. 02-6 ICHELLE J. G EZ, MAYOR ATTEST: IFER OHN N, CMC CITY CLERK • RECORD OF COMMISSION VOTE: MAYOR GOMEZ DIST 1: COMM. BOLTON DIST 2: COMM. GELIN DIST 3: V/M VILLALOBOS DIST 4: COMM.PLACKO I HEREBY CERTIFY that I have approved this RESOLUTION as to form. JOHN ER1N; R. CITY ORNEY • IQ-2021 -0132 - Cisco SMARTnet Renewal likening Date: May 6, 2021 3:45 PM Closing Date: May 21, 2021 3:00 PM III Bid Number: IQ-2021-0132 Respondents must be authorized Cisco Systems partners. • • Bid Number: IQ-2021-0132 Schedule of Prices Se Bidder hereby Bids and offers to enter into the Contract referred to and to supply and do all or any part of the Work which is set out or called for in this Bid, at the unit prices, and/or lump sums, hereinafter stated. * Denotes a "MANDATORY"field Do not enter$0.00 dollars unless you are providing the line item at zero dollars to the Owner. If the line item and/or table is"NON-MANDATORY"and you are not bidding on it, leave the table and/or line item blank.Do not enter a$0.00 dollar value. All funds are to be submitted in USD currency. Cisco SMARTnet Renewal x A 3+.c'e�'�! c A�`. .'` # ' ' 1 Cisco Systems SMARTnet renewal - see attached Cisco Retail Quote 241768431 for full details / * line items. All renewal items shall be co-termed for June 29, 2024 Subtotal: Documents It is your responsibility to make sure the uploaded file(s) is/are not defective or corrupted and are able to be opened and *wed by the Owner. If the attached file(s) cannot be opened or viewed, your Bid Call Document may be rejected. • Scrutinized Companies and E-Verify Certification * (mandatory) • NON-COLLUSIVE AFFIDAVIT *(mandatory) • Bid Number: IQ-2021-0132 Addenda, Terms and Conditions General Conditions • These instructions are standard for all bids for commodities/services issued by the City of Tamarac.The City of Tamarac may delete, supersede or modify any of these standard instructions for a particular bid by indicating such change in the Instructions to Bidders, in the special conditions of the bid, or in the specifications/statement of work. any and all special conditions that may vary from these general conditions shall prevail over these General Conditions and any conflicting provision within any vendor's standard terms and conditions regardless of any language in vendor's documentation to the contrary.All quotes are subject to the terms and conditions specified herein.Those bids that do not comply with these conditions may be deemed non- responsive. Our Vision and Mission Our Vision: The City of Tamarac, our community of choice—leading the nation in quality of life through safe neighborhoods, a vibrant economy, exceptional customer service and recognized excellence. Our Mission: We Are "Committed to Excellence. . . Always"It is our job to foster and create an environment that Responds to the Customer Creates and Innovates Works as a Team Achieves Results, and Makes a Difference • In the fulfillment of our vision and mission, as stewards of the public trust, we value vision, integrity, efficiency and quality service. Our vendors are truly partners in meeting these commitments to the community, and in support of that vision and mission, we are committed to ensuring that qualified, competitive vendors who share our commitment to quality, efficiency, teamwork and customer service are employed to provide goods and services to the City. Our vendors are expected to deliver high quality products and efficient service that is provided on time and as ordered;in a manner that improves the overall value of the services that the City provides to its residents. In addition, we expect our vendors to work with the City as a team, and exhibit the highest level of integrity when dealing with any office or department of the City. Diligence in the execution of the requirements of this proposal will ultimately contribute to the overall quality of services provided to the entire community. The City is searching for a firm who will exemplify these ideals in the execution of their work, and the successful firm will be measured against the performance standards outlined in this bid invitation. Introduction It is the intent of the City to award this bid to the lowest responsible and responsive Bidder. The City reserves the right to accept or reject any or all bids and to waive any informality concerning the bids when such rejection or waiver is deemed to be in the best interest of the City. The City reserves the right to award the bid on a split order basis, lump sum or individual item basis unless otherwise stated,whichever is in the best interest of the City. Bidder certifies that when responding to a Request for Quotation that acknowledgement is made without prior understanding, agreement or connection with any corporation, firm or person submitting a Bid for the same commodities and/or services and is in all respects fair and without collusion or fraud. Bidder agrees to abide by all conditions of this Bid and certifies that the • individual executing this quotation is authorized to sign this Quotation as an agent for the Bidder. Bid Number: IQ-2021-0132 This solicitation is issued pursuant to the City of Tamarac Code, Chapter 6, "Finance &Taxation",Article V, "The Tamarac Procurement Code", Section 6-141 et seq. lineral Terms and Conditions These general terms and conditions apply to all offers made to the City of Tamarac by all prospective Bidders including but not limited to Request for Quotes, Request for Bids and Request for Proposals.As such the words"bid" and"proposal"are used interchangeably in reference to all offers submitted by prospective Bidders.Any and all special conditions in this IFB or any sample agreement document that may be in variance or conflict with these General Terms and Conditions shall have precedence over these General Terms and Conditions. If no changes or deletions to General Conditions are made in the Special Conditions,then the General Terms and Conditions shall prevail in their entirety. 1. SUBMISSION OF THE BID/QUOTATION ELECTRONIC BID SUBMISSIONS ONLY, shall be received by the Bidding System, no later than the closing time and date indicated in the bid document. The Bidder shall have a Bidding System Vendor account and be registered as a Plan Taker for this Bid opportunity, which will enable the Bidder to download the Bid Call Document, to receive Addenda/Addendum email notifications, download Addendums and to submit their bid electronically through the Bidding System. The Bidder is cautioned that the timing of their Bid Submission is based on when the Bid is RECEIVED by the Bidding System, not when a Bid is submitted by a Bidder, as Bid transmission can be delayed in an "Internet Traffic Jam"due to file transfer size, transmission speed,etc. For the above reasons, the City recommends that the Bidder allow sufficient time to upload their Bid Submission and attachment(s) (if applicable) and to resolve any issues that may arise. The closing time and date shall be determined by the ity's Bidding System web clock. e Bidding System will send a confirmation email to the Bidder advising that their bid was submitted successfully. If you do not receive a confirmation email,contact technical support at bids&tenders via email: support@bidsandtenders.ca. Late Bids shall not be accepted by the City's Bidding System. To ensure receipt of the latest information and updates via email regarding this bid, or If the Bidder has obtained this Bid Document from a third party,the onus is on the Bidder to create a Bidding System Vendor account and register as a Plan Taker for the bid opportunity at https://tamarac.bidsandtenders.ca. It is the Bidder's responsibility to read and understand the requirements of this quotation request. Unless otherwise specified, the Bidder must use the quotation form furnished online in the Bidding System . .All bids shall be submitted in the English language.All prices,terms and conditions quoted in the submitted bid shall be expressed in U.S. Dollars, and will be firm for acceptance for sixty(60) calendar days from the date of the quotation opening unless otherwise stated by the City. The Bidder preparing a quote in response to this solicitation shall bear all expenses associated with its preparation. The Bidder shall prepare a quotation with the understanding that no claim for reimbursement shall be submitted to the City for expenses related to its preparation. 2.WITHDRAWAL OF QUOTATION Any Bidder may withdraw its quotation prior to the indicated opening time. Bidders may edit or withdraw their Bid Submission prior to the closing time and date. However, the Bidder is solely responsible to: i) make any required adjustments to their Bid; and 0 acknowledge the addendum/addenda; and Ensure the re-submitted Bid is RECEIVED by the Bidding System no later than closing date and time listed in the bid Bid Number: IQ-2021-0132 document. NON-COLLUSIVE AFFIDAVIT •Each Contractor shall complete the Non-Collusive Affidavit Form and shall submit this form with the bid/proposal. The City considers the failure of the Contractor to submit this document to be a major irregularity, and may be cause for rejection of the Proposal. 3. CONFLICT OF INTEREST The award hereunder is subject to the provisions of Chapter 112 of the State of Florida Statutes. Bidders shall disclose the name of any officer, director, partner, proprietor, associate or agent who is also a public officer or employee of the City or any of its agencies. 4.QUANTITIES Quantities shown are estimates only. No guarantee or warranty is given or implied by the City as to the total amount that may or may not be purchased from any resulting contract. The City reserves the right to decrease or increase quantities or add or delete any item from the contract if it is determined that it best serves the interests of the City. 5. PRICES, PAYMENTS, DISCOUNTS & ELECTRONIC PAYMENTS Firm Pricing: Bid prices shall be fixed and firm to the extent required under Special Conditions. In the absence of a reference in the Special Conditions, bid prices shall be fixed and firm for a period of sixty (60) calendar days, or ninety (90) calendar days when the contract must be approved by another agency. Payment will be made only after receipt and acceptance of materials/services. Cash discounts may be offered for prompt payment; however, such discounts shall not be considered in determining the lowest net cost for bid evaluation. •Prompt Payment Discounts: Bidders are encouraged to provide prompt payment terms in the space provided on the Bid Form. If no payment discount is offered, the Bidder shall enter zero (0) for the percentage discount to indicate net 30 days. If the Bidder does not enter a percentage discount, it is understood and agreed that the payment terms shall be 2% 10 days, net 30 days effective on the date that the City receives an accurate invoice or accepts the product, whichever is the later date. Payment is deemed made on the date of the mailing of the check.All payments shall be governed by the Local Government Prompt Payment Act, F.S. Chapter 218. Payments by Electronic Funds Transfer: ALL payments by the City will be made by Direct Deposit(ACH) via electronic funds transfer. No paper checks will be issued. Vendors must register for direct deposit with the City prior to receiving any payments by providing a "City of Tamarac Consent for Direct Deposit"form (ACH Form) to the City's Financial Services Accounting Division. The form may be accessed on the City of Tamarac web-site at http://www.tamarac.org/index.aspx?NID=622. Please contact the Purchasing & Contracts Division at the number shown on this solicitation document herein as the first point of contact for more information. 6. DELIVERY All items shall be delivered F.O.B. destination to a specific City address.All delivery costs and charges must be included in the bid price. The City reserves the right to cancel orders or any part thereof, without obligation if delivery is not made at the time specified in the bid. 7. MANUFACTURER'S NAME&APPROVED EQUIVALENTS Manufacturer's name, trade name, brand name information and/or model/catalog numbers are used in these specifications for information and establishment of a quality level desired, and are not intended to restrict competition unless otherwise specified Bid Number: IQ-2021-0132 in the bid. The Bidder may offer any brand which meets or exceeds the specifications for any item(s). If bids are based on equivalent products, indicate on the bid form the manufacturer's name and model/catalog number. Bidder shall submit complete 40escriptive literature and/or specifications with the bid. The burden of proof for specification compliance is solely on the Bidder. e City reserves the right to be the sole judge of what is equal and acceptable. Failure to provide this information within three business days of the City's request may be grounds for bid disqualification. If Bidder fails to name a substitute, it will be assumed that the Bidder has submitted a bid which conforms in all aspects to the requirements of the bid document, and that the Bidder intends to furnish goods identical to the bid standard. 8. SAMPLES AND DEMONSTRATIONS When requested, samples are to be furnished free of charge to the City. If a sample is requested it must be delivered within seven days of the request unless otherwise stated in the bid. Each sample must be marked with the Bidder's name and manufacture's brand name.The City will not be responsible for returning samples. The City may request a full demonstration of any product or service before the award of a contract.All demonstrations will be done at the expense of the Bidder. 9. BACKGROUND INVESTIGATION As a part of the Bid evaluation process, the City may conduct a background investigation including a criminal record check of Bidder's officers and/or employees, by the Broward County Sheriffs Office. Bidder's submission of a bid constitutes acknowledgement of and consent to such investigation. City shall be the sole judge in determining Bidder's qualifications. 10. CONDITIONS OF MATERIALS All materials and products supplied by the Bidder in conjunction with this bid shall be new,warranted for their merchantability, fit for a particular purpose, free from defects and consistent with industry standards. The products shall be delivered to the City in excellent condition. In the event that any of the products supplied to the City are found to be defective or do not conform to se specifications, the City reserves the right to return the product to the Bidder at no cost to the City. uccessful Bidder shall furnish all guarantees and warranties to the Purchasing Division prior to final acceptance and payment. The warranty period shall commence upon final acceptance of the product. 11.COPYRIGHTS OR PATENT RIGHTS The Bidder warrants that there has been no violation of copyrights or patent rights in manufacturing, producing or selling the goods shipped or ordered as a result of this bid. The seller agrees to hold the City harmless from all liability, loss or expense occasioned by any such violation. 12. SAFETY STANDARDS The Bidder warrants that the product(s) supplied to the City conform with all respects to the standards set forth in the Occupational Safety and Health Act of 1970 as amended, and shall be in compliance with Chapter 442, Florida Statutes as well as any industry standards, if applicable. Any toxic substance listed in Section 38F-41.03 of the Florida Administrative Code delivered as a result of this order must be accompanied by a completed Material Safety Data Sheet(MSDS). 13. PERFORMANCE Failure on the part of the Bidder to comply with the conditions, terms, specifications and requirements of the bid shall be just cause for cancellation of the bid award, notwithstanding any additional requirements enumerated in the Special conditions herein relating to performance based contracting.The City may, by written notice to the Bidder, terminate the contract for failure to perform. The date of termination shall be stated in the notice. The City shall be the sole judge of nonperformance. Ilk. INSPECTION Bid Number: IQ-2021-0132 The City shall have the right to inspect any materials, components, equipment, supplies, services or completed work specified herein.Any of said items not complying with these specifications are subject to rejection at the option of the City.Any items rejected shall be removed from the premises of the City and/or replaced at the entire expense of the successful vendor. • 15.TERMINATION a. DEFAULT: In addition to all other remedies available to the City, this Agreement shall be subject to cancellation by the City for cause, should the Contractor neglect or fail to perform or observe any of the terms, provisions, conditions, or requirements herein contained, if such neglect or failure shall continue for a period of thirty (30) days after receipt by Contractor of written notice of such neglect or failure. b.TERMINATION FOR CONVENIENCE OF CITY: Notwithstanding any additional requirements for performance based contracting contained in the special conditions herein, the final Agreement may be terminated by the City for convenience, upon seven (7) days of written notice by the City to the Contractor for such termination in which event the Contractor shall be paid its compensation for services performed to termination date, including services reasonably related to termination. In the event that the Contractor abandons this Agreement or causes it to be terminated, Contractor shall indemnify the city against loss pertaining to this termination. c. FUNDING OUT:This agreement shall remain in full force and effect only as long as the expenditures provided for in the Agreement have been appropriated by the City Commission of the City of Tamarac in the annual budget for each fiscal year of this Agreement, and is subject to termination based on lack of funding. 16.ASSIGNMENT The Bidder shall not transfer or assign the performance required by this bid without the prior written consent of the City.Any award issued pursuant to this bid and monies that may become due hereunder are not assignable except with prior written approval of the City. 17.EMPLOYEES Employees of the Bidder shall at all times be under its sole direction and not an employee or agent of the City. The Bidder shall supply competent and physically capable employees. The City may require the Bidder to remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable. Bidder shall be responsible to the City for the acts and omissions of all employees working under its directions. 18. NON-DISCRIMINATION & EQUAL OPPORTUNITY EMPLOYMENT During the performance of the Contract, the Contractor and its subcontractors shall not discriminate against any employee or applicant for employment because of race, color, sex including pregnancy, religion, age, national origin, marital status, political affiliation, familial status, sexual orientation, gender identity and expression, or disability if qualified. The Contractor will take affirmative action to ensure that employees and those of its subcontractors are treated during employment, without regard to their race, color, sex including pregnancy, religion, age, national origin, marital status, political affiliation, familial status, sexual orientation, gender identity or expression, or disability if qualified. Such actions must include, but not be limited to, the following: employment, promotion; demotion or transfer; recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor and its subcontractors shall agree to post in conspicuous places, available to its employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. The Contractor further agrees that he/she will ensure that all subcontractors, if any, will be made aware of and will comply with this nondiscrimination clause. 19.TAXES The City of Tamarac is exempt from all Federal, State, and Local taxes.An exemption certificate will be provided where • applicable upon request. Bid Number: IQ-2021-0132 20. OMISSION OF DETAILS liknission of any essential details from these specifications will not relieve the Bidder of supplying such product(s) as specified. 21. INSURANCE REQUIREMENTS Except for contract requirements where goods are drop-shipped to the City, bidder agrees to, in the performance of work and services under this Agreement, comply with all federal, state, and local laws and regulations now in effect, or hereinafter enacted during the term of this agreement that are applicable to Contractor, its employees, agents, or subcontractors, if any,with respect to the work and services described herein. Bidder shall obtain at Bidder's expense all necessary insurance in such form and amount as required by the City's Risk& Safety Officer before beginning work under this Agreement. Bidder shall maintain such insurance in full force and effect during the life of this Agreement. Bidder shall provide to the City's Risk&Safety Officer certificates of all insurance required under this section prior to beginning any work under this Agreement. Bidder shall indemnify and save the City harmless from any damage resulting to it for failure of either Bidder or any subcontractor to obtain or maintain such insurance. The following are required types and minimum limits of insurance coverage, which the Bidder agrees to maintain during the term of this contract: Limits Line of Business/Coverage Occurrence Aggregate Commercial General Liability $1,000,000 $1,000,000 Including: emises/Operations ontractual Liability Personal Injury Explosion, Collapse, Underground Hazard Products/Completed Operations Broad Form Property Damage Cross Liability and Severability of Interest Clause Automobile Liability $1,000,000 $1,000,000 Workers'Compensation&Employer's Liability Statutory The City reserves the right to require higher limits depending upon the scope of work under this Agreement. Neither Bidder nor any subcontractor shall commence work under this contract until they have obtained all insurance required under this section and have supplied the City with evidence of such coverage in the form of an insurance certificate and endorsement.The Bidder will ensure that all subcontractors will comply with the above guidelines and will maintain the necessary coverage throughout the term of this Agreement. All insurance carriers shall be rated at least A-VII per A.M. Best's Key Rating Guide and be licensed to do business in Florida. Policies shall be"Occurrence"form. Each carrier will give the City sixty (60) days notice prior to cancellation. The Bidder's liability insurance policies shall be endorsed to add the City of Tamarac as an "additional insured". The Bidder's Worker's Compensation carrier will provide a Waiver of Subrogation to the City. The Bidder shall be responsible for the yment of all deductibles and self-insured retentions. lip Bid Number: IQ-2021-0132 The City may require that the Bidder purchase a bond to cover the full amount of the deductible or self-insured retention. If the Bidder is to provide professional services under this Agreement, the Bidder must provide the City with evidence of Professional Liability insurance with, at a minimum, a limit of$1,000,000 per occurrence and in the aggregate. "Claims-Made"forms are acceptable for Professional Liability insurance. • 22. INDEMNIFICATION The Bidder shall indemnify and hold harmless the City of Tamarac, its elected and appointed officials and employees from any and all claims, suits, actions, damages, liability, and expenses(including attorneys'fees) in connection with loss of life, bodily or personal injury, or property damage, including loss of use thereof, directly or indirectly caused by, resulting from, arising out of or occurring in connection with the operations of the Bidder or his Subcontractors, agents, officers, employees or independent contractors, excepting only such loss of life, bodily or personal injury, or property damage solely attributable to the gross negligence or willful misconduct of the City of Tamarac or its elected or appointed officials and employees. City reserves the right to select its own legal counsel to conduct any defense in any such proceeding and all costs and fees associated therewith shall be the responsibility of Contractor under the indemnification agreement. 23. INDEPENDENT CONTRACTOR An Agreement resulting from this solicitation does not create an employee/employer relationship between the Parties. It is the intent of the Parties that the Contractor is an independent contractor under this Agreement and not the City's employee for any purposes, including but not limited to,the application of the Fair Labor Standards Act minimum wage and overtime payments, Federal Insurance Contribution Act,the Social Security Act, the Federal Unemployment Tax Act, the provisions of the Internal Revenue Code, the State Worker's Compensation Act, and the State Unemployment Insurance law. The Contractor shall retain sole and absolute discretion in the judgment of the manner and means of carrying out Contractor's activities and responsibilities hereunder provided, further that administrative procedures applicable to services rendered under any potential Agreement shall be those of Contractor,which policies of Contractor shall not conflict with City, State, or United States policies, rules or regulations relating to the use of Contractor's funds provided for herein. The Contractor agrees that it is a separate and independent enterprise from the City, that it had full opportunity to find other business, that it has made its own investment in its business, and that it will utilize a high level of skill necessary to perform the work.Any potential Agreement shall not be construed as creating any joint employment relationship between the Contractor and the City and the City will not be liable for any obligation incurred by Contractor, including but not limited to unpaid minimum wages and/or overtime premiums. 24. CLARIFICATION&ADDENDA Where there appears to be variances or conflicts between the General Terms and Conditions and the Special Conditions and/or Detailed Specifications outlined in this bid, the Special Conditions and/or the Detailed Specifications shall prevail. The Bidder shall examine all bid documents and shall judge all matters relating to the adequacy and accuracy of such documents. If, upon review, any material errors in specifications are found, the Bidder shall contact the Purchasing Office immediately. Any inquires, suggestions, requests concerning clarification, or requests for additional information shall be submitted through the Bidding System by clicking on the"submit Question" button located on the bid details screen for the Bid you are submitting an inquiry for. The City of Tamarac reserves the right to amend this bid prior to the Bid opening date indicated by written addenda. Written addenda shall serve as the sole means of clarification. The City shall not be responsible for oral interpretations given by any City employee or its representative. Bidders shall acknowledge receipt of any addenda when submitting their Bid through the Bidding System. Bidders shall check a box for each addendum/addenda and any applicable attachments that has been issued before a Bidder can submit their Bid submission online. It is the responsibility of the Bidder to have received all Addendum/Addenda that have been issued. Bidders should check online at https://tamarac.bidsandtenders.org prior to submitting their Bid and up until Bid closing time and date in the event additional addendums are issued. The City encourages Bidders not to submit their Bid prior to forty-eight(48) hours before the Bid closing time and date, in the• Bid Number: IQ-2021-0132 event that an addendum is issued. If a Bidder submits their bid prior to this or at any time prior to the bid closing and an addendum/addenda is issued by the Owner, the Bidding System shall WITHDRAW their Bid submission and change their Bid iiubmission to an INCOMPLETE STATUS (NOT accepted by the Owner) and the Withdrawn Bid can be viewed by the der in the"MY BIDS"section of the Bidding System. The Bidder is solely responsible to: i) make any required adjustments to their Bid; and ii) acknowledge the addendum/addenda; and iii) Ensure the re-submitted Bid is RECEIVED by the Bidding System no later than bid closing time and date listed in the bid document. NOTE:Additional company contacts are recommended for the reasons outlined below: • Do not invite any additional contacts that you do not want to have access to view, edit, submit and/or withdraw or who may be in direct competition for example(a company may have two divisions that could compete for the same Bid Opportunity). • You are strongly urged when creating or updating a Bidding System Vendor account to add additional company contacts to create their own login to the Bidding System. This will permit your invited contacts that have created their own login to manage(register, submit, edit and withdraw) Bids which your Company is a Registered Plan Taker for. In the event you are on vacation, or due to illness, etc.these additional contacts may act on your Company's behalf and have the authority to; receive addendum notifications from the Bidding System, and where permitted by the terms and conditions of the Bid Call Document, to submit Bids electronically through the Bidding System and/or withdraw and/or edit and/or acknowledge addendum/addenda, on your behalf. • If you are an invited company contact it is imperative that you create your login from the link contained in the email invitation. Do NOT go directly to https://tamarac.bidsandtenders.org website and create a separate vendor account. �25. BID TABULATION Bidders may download the bid tabulation directly from the Internet at http://www.tamarac.orq . The City does not notify unsuccessful Bidders of contract awards. Pursuant to Florida Statute Chapter 119, Section 7(m), sealed bids or proposals received by an agency pursuant to invitations to bid or requests for proposals are exempt from the provisions of subsection (1) and s. 24(a),Art. I of the State Constitution until such time as the agency provides notice of a decision or intended decision pursuant to F.S. §120.57(3)(a), or within 10 days after bid/proposal opening,whichever is earlier. 26. RECORDS/AUDITS 27.1 The City of Tamarac is a public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically the Contractor shall: 27.1.1 Upon completion of the project,the Contractor must retain and maintain all records pertaining to the services and the contract for these services and make them available to the City for a period of seven (7)years following receipt of final I payment for the services referenced herein. In the event litigation ensues, then Contractor shall retain all records hereunder for a period of seven (7)years after conclusion of the litigation, including any and all appeals. Upon completion of this retention period, contractor shall, at no cost to the City, transfer all public records in possession of the Contractor, or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the retention period, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the retention period, the Contractor shall meet all applicable requirements for retaining public records.All records stored electronically must be provided to the City, upon request from the City's custodian of public records in a format that is compatible with the information technology systems of the City.This requirement applies to the prime contractor and all sub- �ontractor's project records. However, it is the responsibility of the prime contractor to provide all of the records, both for the ime contractor and sub-contractor's records. Bid Number: IQ-2021-0132 27.1.2 Upon request from the City's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 27.1.3 Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are III not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the City. 27.2 During the term of the contract, the Contractor shall maintain all books, reports and records in accordance with generally accepted accounting practices and standards for records directly related to this contract. The form of all records and reports shall be subject to the approval of the City's Auditor. The Contractor agrees to make available to the City's Auditor, during normal business hours and in Broward, Dade or Palm Beach Counties, all books of account, reports and records relating to this contract. 27.3 During the term of the contract, the Contractor shall maintain all books, reports and records in accordance with generally accepted accounting practices and standards for records directly related to this contract. The form of all records and reports shall be subject to the approval of the City's Auditor. The Contractor agrees to make available to the City's Auditor, during normal business hours and in Broward, Dade or Palm Beach Counties, all books of account, reports and records relating to this contract. 27. UNBALANCED BIDS When a unit price bid has variable or estimated quantities, and the bid shows evidence of unbalanced bid pricing, such bid may be rejected. 28. UNIT PRICES Where a discrepancy between unit price and total price is indicated on a Bidder's submitted Schedule of Bid Prices or Price Proposal Form,the unit prices shall prevail. ID 29.VENUE Any Agreement resulting from this solicitation shall be governed by the laws of the State of Florida as now and hereafter in force. The venue for actions arising out of this agreement is fixed in Broward County, Florida. 30. FORM AGREEMENT DOCUMENT The City may attach as a part of this solicitation, a Form Agreement document. Bidders shall be responsible for complying with all of the terms and conditions of the Form Agreement document if included herein, except where variant or conflicting language may be included in any Special Conditions contained herein. Bidders shall note any deviation or variance with the Form Agreement document at the time of bid submission. 31. OTHER GOVERNMENTAL ENTITIES If a Bidder is awarded a contract as a result of this Invitation for Bid, Bidder will, if Bidder has sufficient capacity or quantities available, provide to other governmental agencies, so requesting, the products or services awarded in accordance with the terms and conditions of the Invitation for Bid and resulting contract. Prices shall be F.O.B. Destination to the requesting agency. 32. PUBLIC RECORDS CUSTODIAN IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE IIICUSTODIAN OF PUBLIC RECORDS AT: Bid Number: IQ-2021-0132 CITY CLERK 7525 NW 88TH AVENUE gip OM 101 MARAC, FL 33321 (954) 597-3505 CITYCLERK@TAMARAC.ORG We (I), the undersigned, hereby agree to furnish the item(s)/service(s) described in the Request of Quotation. We (I) certify that we(I) have read the entire document, including the Specifications,Additional Requirements, Supplemental Attachments, Instructions to Bidders, Terms and Conditions, and any addenda issued. We agree to comply with all of the requirements of the entire Request for Quotation r We(I), the undersigned, hereby agree to furnish the item(s)/service(s) described in the Request of Quotation. We (I) certify that we(I) have read the entire document, including the Specifications,Additional Requirements, Supplemental Attachments, Instructions to Bidders,Terms and Conditions, and any addenda issued. We agree to comply with all of the requirements of the entire Request for Quotation The bidder shall declare any potential conflict of interest that could arise from bidding on this bid. Do you have a potential conflict of interest? r Yes r No The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document Please check the box in the column"1 have reviewed this addendum" below to acknowledge each of the addenda. F � I have reviewed the below addendum and Fib Nu a . � pages • E qe attachments(if applicable) here have not been any addenda issued for this bid. • Bid Number: IQ-2021-0132 §§A; ) )| • �! �§; |t|/ !■6§§ ■6E5 IRR,Iv!!!!| iu va u m |§E!§§;;§■■ iii M||||, |MIMIu 2 |..SAS 5 ! . , |!||||||||! |r§W4,1| ! / { !!§ _ W g �;.�;„r .; \\)\ /J H § / \!() 12=,1. 282c°0!2!! :_! . 4.,,.,§ !f . ! i"§; 2!!E! . !| : �.0 0!;;{7:11; �10 n! gi ; !! �!` ® -•!�l., _-——.--222 ;;of!! !\| |3ecliA:;;;; !lMM,1. 12 !§l0.3 ! ! ! !! i;;I;> §5gj03f 1 |tttt|l,;�5 ism • E O • ry N n A d d d d d d a r g R E P R R aY yE l i t i 3 3 3 t t LE S e'CL^CKKpKKCK | ■ . !;|§;|;;§;| 8 . | !„;g ,.,,; | 3 1§§§ M | >!>> ,��!■�§§� its. ,t§GG�2|§! | ...� 11111111111 l.a!§§.:1., ![§§[§[[§§§ !§ 1111111 ����,,,��■■ |||||!!|||| I§ §([t§(§ liiiii■i■!E §;;;;;;§;;; �)(§°°)§§) • W P • • n L 3 •s- { I uuu u.,uuuu GILLIMI aaaa •F F F F F F F F F F L�aWW[i K� 2 • • $ 2 • t • f0 DO O ai f0 N 3 O 3 O 3 N 3 Lc) 3 n • 3 Do 3 ui Do al up 3 Iv 3 j 3 oc 3 1: 3 N 3 DO C C C Do C Oaj C ry C a C L C I Ccu00 r r y N N C C Q Q o O OI O O O U U CJ U U U U U O C D O! Ee-1 `-I '-I c-I I-I `I ci a-I Z. C C C C C C C C C, O O O O O O O O N vi N v�i K. v�'i : E E E E E E E E la H u) u1 ul Vf in V1 ul 3 N — MI 3 L • N E M CC >. C t-I to 0 0 in 1 l ro 1 N O NI— 2 > 0 °Y' `m O CC LL O U 1- Y Y Q - G N Q of •{y " a)0/ o_ .v O /�1/ C m N_ . d J U L W LL <J C u` a, J V1 °�° ,E m E c a j a C to y "2 Y 0_ Y 2 W 0 N = m Q v v V jj = w O 2 F. uo O ¢ o° o° o° rA inU a o 0 c a c G C a, a O O „' H In -aIp a) n `o u N C C U _ O j N 7 a) C" O IT) V) >m ra ` N O W W N o v u o E E E C In o 0 3 L Y z z z Z J N C CO N ,_ C G G TO o ?1 A y m w w Cd a i aci Q E c F. - a ¢I Z in La u 1— 3 `3 '3 IQ-2021-0132 - Cisco SMARTnet Renewal likening Date: May 6, 2021 3:45 PM Closing Date: May 21, 2021 3:00 PM Vendor Details Company Name: Presidio Network Solutions 3250 W.Commercial Place Address: Oakland Park, FL 33309 Contact: Amir Wexler Email: awexler@presidio.com Phone: 561-299-6734 HST#: 45-1263428 Submission Details Created On: Thursday May 20,2021 10:50:52 Submitted On: Thursday May 20,2021 11:13:43 Submitted By: Amir Wexler Email: awexler@presidio.com ansaction#: 9ef6f778-0dbf-46dc-8aa9-5b20840a4ed9 bmitter's IP Address: 206.128.133.4 • Bid Number: IQ-2021-0132 Vendor Name: Presidio Network Solutions Schedule of Prices The Bidder hereby Bids and offers to enter into the Contract referred to and to supply and do all or any part of the Work which is set out or called for in this Bid, at the unit prices, and/or lump sums, hereinafter stated. " Denotes a"MANDATORY"field Do not enter$0.00 dollars unless you are providing the line item at zero dollars to the Owner. If the line item and/or table is"NON-MANDATORY"and you are not bidding on it, leave the table and/or line item blank.Do not enter a$0.00 dollar value. All funds are to be submitted in USD currency. Cisco SMARTnet Renewal 1 Cisco Systems SMARTnet $44,665.8600 $44,665.86 renewal - see attached Cisco Retail Quote 241768431 for full details / " line items. All renewal items shall be co-termed for June 29, 2024 Subtotal: $44,665.86 Documents It is your responsibility to make sure the uploaded file(s) is/are not defective or corrupted and are able to be opened and viewed by the Owner. If the attached file(s) cannot be opened or viewed, your Bid Call Document may be rejected. • • Scrutinized Companies and E-Verify Certification- Presidio_Signed_Scrutinized Form.pdf-Thursday May 20, 2021 11:12:10 • NON-COLLUSIVE AFFIDAVIT-Presidio_Signed_Tamarac Non Collusion signed.pdf-Thursday May 20, 2021 11:12:21 • Bid Number: IQ-2021-0132 Vendor Name: Presidio Network Solutions Addenda, Terms and Conditions illtneral Conditions These instructions are standard for all bids for commodities/services issued by the City of Tamarac. The City of Tamarac may delete, supersede or modify any of these standard instructions for a particular bid by indicating such change in the Instructions to Bidders, in the special conditions of the bid, or in the specifications/statement of work. any and all special conditions that may vary from these general conditions shall prevail over these General Conditions and any conflicting provision within any vendor's standard terms and conditions regardless of any language in vendor's documentation to the contrary.All quotes are subject to the terms and conditions specified herein. Those bids that do not comply with these conditions may be deemed non- responsive. Our Vision and Mission Our Vision: The City of Tamarac, our community of choice--leading the nation in quality of life through safe neighborhoods, a vibrant economy, exceptional customer service and recognized excellence. Our Mission: We Are "Committed to Excellence. . . Always"It is our job to foster and create an environment that Responds to the Customer Creates and Innovates Works as a Team Achieves Results, and •kes a Difference In the fulfillment of our vision and mission, as stewards of the public trust, we value vision, integrity, efficiency and quality service. Our vendors are truly partners in meeting these commitments to the community, and in support of that vision and mission, we are committed to ensuring that qualified, competitive vendors who share our commitment to quality, efficiency, teamwork and customer service are employed to provide goods and services to the City. Our vendors are expected to deliver high quality products and efficient service that is provided on time and as ordered; in a manner that improves the overall value of the services that the City provides to its residents. In addition, we expect our vendors to work with the City as a team, and exhibit the highest level of integrity when dealing with any office or department of the City. Diligence in the execution of the requirements of this proposal will ultimately contribute to the overall quality of services provided to the entire community. The City is searching for a firm who will exemplify these ideals in the execution of their work, and the successful firm will be measured against the performance standards outlined in this bid invitation. Introduction It is the intent of the City to award this bid to the lowest responsible and responsive Bidder. The City reserves the right to accept or reject any or all bids and to waive any informality concerning the bids when such rejection or waiver is deemed to be in the best interest of the City. The City reserves the right to award the bid on a split order basis, lump sum or individual item basis unless otherwise stated, whichever is in the best interest of the City. Bidder certifies that when responding to a Request for Quotation that acknowledgement is made without prior understanding, agreement or connection with any corporation, firm or person submitting a Bid for the same commodities and/or services and is 0all respects fair and without collusion or fraud. Bidder agrees to abide by all conditions of this Bid and certifies that the dividual executing this quotation is authorized to sign this Quotation as an agent for the Bidder. Bid Number: IQ-2021-0132 Vendor Name: Presidio Network Solutions This solicitation is issued pursuant to the City of Tamarac Code, Chapter 6, "Finance&Taxation",Article V, "The Tamarac Procurement Code", Section 6-141 et seq. General Terms and Conditions These general terms and conditions apply to all offers made to the City of Tamarac by all prospective Bidders including but not limited to Request for Quotes, Request for Bids and Request for Proposals.As such the words"bid"and"proposal"are used interchangeably in reference to all offers submitted by prospective Bidders.Any and all special conditions in this IFB or any sample agreement document that may be in variance or conflict with these General Terms and Conditions shall have precedence over these General Terms and Conditions. If no changes or deletions to General Conditions are made in the Special Conditions, then the General Terms and Conditions shall prevail in their entirety. 1. SUBMISSION OF THE BID/QUOTATION ELECTRONIC BID SUBMISSIONS ONLY, shall be received by the Bidding System, no later than the closing time and date indicated in the bid document. The Bidder shall have a Bidding System Vendor account and be registered as a Plan Taker for this Bid opportunity, which will enable the Bidder to download the Bid Call Document, to receive Addenda/Addendum email notifications, download Addendums and to submit their bid electronically through the Bidding System. The Bidder is cautioned that the timing of their Bid Submission is based on when the Bid is RECEIVED by the Bidding System, not when a Bid is submitted by a Bidder, as Bid transmission can be delayed in an"Internet Traffic Jam"due to file transfer size, transmission speed, etc. For the above reasons, the City recommends that the Bidder allow sufficient time to upload their Bid Submission and attachment(s) (if applicable) and to resolve any issues that may arise. The closing time and date shall be determined by the City's Bidding System web clock. The Bidding System will send a confirmation email to the Bidder advising that their bid was submitted successfully. If you do no receive a confirmation email, contact technical support at bids&tenders via email: support@bidsandtenders.ca. Late Bids shall not be accepted by the City's Bidding System. To ensure receipt of the latest information and updates via email regarding this bid, or If the Bidder has obtained this Bid Document from a third party, the onus is on the Bidder to create a Bidding System Vendor account and register as a Plan Taker for the bid opportunity at https://tamarac.bidsandtenders.ca. It is the Bidder's responsibility to read and understand the requirements of this quotation request. Unless otherwise specified, the Bidder must use the quotation form furnished online in the Bidding System . . All bids shall be submitted in the English language.All prices,terms and conditions quoted in the submitted bid shall be expressed in U.S. Dollars, and will be firm for acceptance for sixty(60)calendar days from the date of the quotation opening unless otherwise stated by the City. The Bidder preparing a quote in response to this solicitation shall bear all expenses associated with its preparation. The Bidder shall prepare a quotation with the understanding that no claim for reimbursement shall be submitted to the City for expenses related to its preparation. 2.WITHDRAWAL OF QUOTATION Any Bidder may withdraw its quotation prior to the indicated opening time. Bidders may edit or withdraw their Bid Submission prior to the closing time and date. However, the Bidder is solely responsible to: i) make any required adjustments to their Bid; and ii) acknowledge the addendum/addenda; and iii) Ensure the re-submitted Bid is RECEIVED by the Bidding System no later than closing date and time listed in the bid Bid Number: IQ-2021-0132 Vendor Name: Presidio Network Solutions document. NON-COLLUSIVE AFFIDAVIT ill,ch Contractor shall complete the Non-Collusive Affidavit Form and shall submit this form with the bid/proposal. The City considers the failure of the Contractor to submit this document to be a major irregularity, and may be cause for rejection of the Proposal. 3. CONFLICT OF INTEREST The award hereunder is subject to the provisions of Chapter 112 of the State of Florida Statutes. Bidders shall disclose the name of any officer, director, partner, proprietor, associate or agent who is also a public officer or employee of the City or any of its agencies. 4.QUANTITIES Quantities shown are estimates only. No guarantee or warranty is given or implied by the City as to the total amount that may or may not be purchased from any resulting contract. The City reserves the right to decrease or increase quantities or add or delete any item from the contract if it is determined that it best serves the interests of the City. 5. PRICES, PAYMENTS, DISCOUNTS&ELECTRONIC PAYMENTS Firm Pricing: Bid prices shall be fixed and firm to the extent required under Special Conditions. In the absence of a reference in the Special Conditions, bid prices shall be fixed and firm for a period of sixty(60) calendar days, or ninety(90) calendar days when the contract must be approved by another agency. Payment will be made only after receipt and acceptance of materials/services. Cash discounts may be offered for prompt payment; however, such discounts shall not be considered in determining the lowest net cost for bid evaluation. •ompt Payment Discounts: Bidders are encouraged to provide prompt payment terms in the space provided on the Bid Form. If no payment discount is offered, the Bidder shall enter zero (0)for the percentage discount to indicate net 30 days. If the Bidder does not enter a percentage discount, it is understood and agreed that the payment terms shall be 2% 10 days, net 30 days effective on the date that the City receives an accurate invoice or accepts the product, whichever is the later date. Payment is deemed made on the date of the mailing of the check.All payments shall be governed by the Local Government Prompt Payment Act, F.S. Chapter 218. Payments by Electronic Funds Transfer: ALL payments by the City will be made by Direct Deposit(ACH) via electronic funds transfer. No paper checks will be issued.Vendors must register for direct deposit with the City prior to receiving any payments by providing a "City of Tamarac Consent for Direct Deposit"form (ACH Form) to the City's Financial Services Accounting Division. The form may be accessed on the City of Tamarac web-site at http://www.tamarac.org/index.aspx?NID=622. Please contact the Purchasing &Contracts Division at the number shown on this solicitation document herein as the first point of contact for more information. 6. DELIVERY All items shall be delivered F.O.B. destination to a specific City address.All delivery costs and charges must be included in the bid price. The City reserves the right to cancel orders or any part thereof, without obligation if delivery is not made at the time specified in the bid. 7. MANUFACTURER'S NAME&APPROVED EQUIVALENTS manufacturer's name, trade name, brand name information and/or model/catalog numbers are used in these specifications for ormation and establishment of a quality level desired, and are not intended to restrict competition unless otherwise specified Bid Number: IQ-2021-0132 Vendor Name: Presidio Network Solutions in the bid. The Bidder may offer any brand which meets or exceeds the specifications for any item(s). If bids are based on equivalent products, indicate on the bid form the manufacturer's name and model/catalog number. Bidder shall submit complete descriptive literature and/or specifications with the bid. The burden of proof for specification compliance is solely on the Bidder. The City reserves the right to be the sole judge of what is equal and acceptable. Failure to provide this information within thre (3) business days of the City's request may be grounds for bid disqualification. If Bidder fails to name a substitute, it will be assumed that the Bidder has submitted a bid which conforms in all aspects to the requirements of the bid document, and that the Bidder intends to furnish goods identical to the bid standard. 8. SAMPLES AND DEMONSTRATIONS When requested, samples are to be furnished free of charge to the City. If a sample is requested it must be delivered within seven days of the request unless otherwise stated in the bid. Each sample must be marked with the Bidder's name and manufacture's brand name.The City will not be responsible for returning samples. The City may request a full demonstration of any product or service before the award of a contract.All demonstrations will be done at the expense of the Bidder. 9. BACKGROUND INVESTIGATION As a part of the Bid evaluation process,the City may conduct a background investigation including a criminal record check of Bidder's officers and/or employees, by the Broward County Sheriffs Office. Bidder's submission of a bid constitutes acknowledgement of and consent to such investigation. City shall be the sole judge in determining Bidder's qualifications. 10. CONDITIONS OF MATERIALS All materials and products supplied by the Bidder in conjunction with this bid shall be new, warranted for their merchantability, fit for a particular purpose, free from defects and consistent with industry standards. The products shall be delivered to the City in excellent condition. In the event that any of the products supplied to the City are found to be defective or do not conform to the specifications, the City reserves the right to return the product to the Bidder at no cost to the City. Successful Bidder shall furnish all guarantees and warranties to the Purchasing Division prior to final acceptance and payment. The warranty period shall commence upon final acceptance of the product. 11.COPYRIGHTS OR PATENT RIGHTS The Bidder warrants that there has been no violation of copyrights or patent rights in manufacturing, producing or selling the goods shipped or ordered as a result of this bid. The seller agrees to hold the City harmless from all liability, loss or expense occasioned by any such violation. 12. SAFETY STANDARDS The Bidder warrants that the product(s) supplied to the City conform with all respects to the standards set forth in the Occupational Safety and Health Act of 1970 as amended, and shall be in compliance with Chapter 442, Florida Statutes as well as any industry standards, if applicable.Any toxic substance listed in Section 38F-41.03 of the Florida Administrative Code delivered as a result of this order must be accompanied by a completed Material Safety Data Sheet(MSDS). 13. PERFORMANCE Failure on the part of the Bidder to comply with the conditions, terms, specifications and requirements of the bid shall be just cause for cancellation of the bid award, notwithstanding any additional requirements enumerated in the Special conditions herein relating to performance based contracting. The City may, by written notice to the Bidder, terminate the contract for failure to perform. The date of termination shall be stated in the notice. The City shall be the sole judge of nonperformance. 14. INSPECTION • Bid Number: IQ-2021-0132 Vendor Name: Presidio Network Solutions The City shall have the right to inspect any materials, components, equipment, supplies, services or completed work specified doe erein.Any of said items not complying with these specifications are subject to rejection at the option of the City.Any items cted shall be removed from the premises of the City and/or replaced at the entire expense of the successful vendor. 15.TERMINATION a. DEFAULT: In addition to all other remedies available to the City, this Agreement shall be subject to cancellation by the City for cause, should the Contractor neglect or fail to perform or observe any of the terms, provisions, conditions, or requirements herein contained, if such neglect or failure shall continue for a period of thirty(30) days after receipt by Contractor of written notice of such neglect or failure. b.TERMINATION FOR CONVENIENCE OF CITY: Notwithstanding any additional requirements for performance based contracting contained in the special conditions herein, the final Agreement may be terminated by the City for convenience, upon seven (7) days of written notice by the City to the Contractor for such termination in which event the Contractor shall be paid its compensation for services performed to termination date, including services reasonably related to termination. In the event that the Contractor abandons this Agreement or causes it to be terminated, Contractor shall indemnify the city against loss pertaining to this termination. c. FUNDING OUT:This agreement shall remain in full force and effect only as long as the expenditures provided for in the Agreement have been appropriated by the City Commission of the City of Tamarac in the annual budget for each fiscal year of this Agreement, and is subject to termination based on lack of funding. 16.ASSIGNMENT The Bidder shall not transfer or assign the performance required by this bid without the prior written consent of the City.Any award issued pursuant to this bid and monies that may become due hereunder are not assignable except with prior written 07 pproval of the City. .EMPLOYEES Employees of the Bidder shall at all times be under its sole direction and not an employee or agent of the City. The Bidder shall supply competent and physically capable employees. The City may require the Bidder to remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable. Bidder shall be responsible to the City for the acts and omissions of all employees working under its directions. 18. NON-DISCRIMINATION & EQUAL OPPORTUNITY EMPLOYMENT During the performance of the Contract,the Contractor and its subcontractors shall not discriminate against any employee or applicant for employment because of race, color, sex including pregnancy, religion, age, national origin, marital status, political affiliation, familial status, sexual orientation, gender identity and expression, or disability if qualified. The Contractor will take affirmative action to ensure that employees and those of its subcontractors are treated during employment,without regard to their race, color, sex including pregnancy, religion, age, national origin, marital status, political affiliation, familial status, sexual orientation, gender identity or expression, or disability if qualified. Such actions must include, but not be limited to, the following: employment, promotion; demotion or transfer; recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor and its subcontractors shall agree to post in conspicuous places, available to its employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. The Contractor further agrees that he/she will ensure that all subcontractors, if any,will be made aware of and will comply with this nondiscrimination clause. 19.TAXES e City of Tamarac is exempt from all Federal, State, and Local taxes.An exemption certificate will be provided where pplicable upon request. Bid Number: IQ-2021-0132 Vendor Name: Presidio Network Solutions 20. OMISSION OF DETAILS Omission of any essential details from these specifications will not relieve the Bidder of supplying such product(s) as specified. 21. INSURANCE REQUIREMENTS Except for contract requirements where goods are drop-shipped to the City, bidder agrees to, in the performance of work and services under this Agreement, comply with all federal, state, and local laws and regulations now in effect, or hereinafter enacted during the term of this agreement that are applicable to Contractor, its employees, agents, or subcontractors, if any,with respect to the work and services described herein. Bidder shall obtain at Bidder's expense all necessary insurance in such form and amount as required by the City's Risk& Safety Officer before beginning work under this Agreement. Bidder shall maintain such insurance in full force and effect during the life of this Agreement. Bidder shall provide to the City's Risk&Safety Officer certificates of all insurance required under this section prior to beginning any work under this Agreement. Bidder shall indemnify and save the City harmless from any damage resulting to it for failure of either Bidder or any subcontractor to obtain or maintain such insurance. The following are required types and minimum limits of insurance coverage,which the Bidder agrees to maintain during the term of this contract: Limits Line of Business/Coverage Occurrence Aggregate Commercial General Liability $1,000,000 $1,000,000 Including: Premises/Operations III Contractual Liability Personal Injury Explosion, Collapse, Underground Hazard Products/Completed Operations Broad Form Property Damage Cross Liability and Severability of Interest Clause Automobile Liability $1,000,000 $1,000,000 Workers'Compensation&Employer's Liability Statutory The City reserves the right to require higher limits depending upon the scope of work under this Agreement. Neither Bidder nor any subcontractor shall commence work under this contract until they have obtained all insurance required under this section and have supplied the City with evidence of such coverage in the form of an insurance certificate and endorsement. The Bidder will ensure that all subcontractors will comply with the above guidelines and will maintain the necessary coverage throughout the term of this Agreement. All insurance carriers shall be rated at least A-VII per A.M. Best's Key Rating Guide and be licensed to do business in Florida. Policies shall be"Occurrence"form. Each carrier will give the City sixty (60) days notice prior to cancellation. The Bidder's liability insurance policies shall be endorsed to add the City of Tamarac as an "additional insured". The Bidder's Worker's Compensation carrier will provide a Waiver of Subrogation to the City. The Bidder shall be responsible for the payment of all deductibles and self-insured retentions. III Bid Number: IQ-2021-0132 Vendor Name: Presidio Network Solutions The City may require that the Bidder purchase a bond to cover the full amount of the deductible or self-insured retention. If the Bidder is to provide professional services under this Agreement, the Bidder must provide the City with evidence of Professional lability insurance with, at a minimum, a limit of$1,000,000 per occurrence and in the aggregate. "Claims-Made"forms are eptable for Professional Liability insurance. 22. INDEMNIFICATION The Bidder shall indemnify and hold harmless the City of Tamarac, its elected and appointed officials and employees from any and all claims, suits, actions, damages, liability, and expenses (including attorneys'fees) in connection with loss of life, bodily or personal injury, or property damage, including loss of use thereof, directly or indirectly caused by, resulting from, arising out of or occurring in connection with the operations of the Bidder or his Subcontractors, agents, officers, employees or independent contractors, excepting only such loss of life, bodily or personal injury, or property damage solely attributable to the gross negligence or willful misconduct of the City of Tamarac or its elected or appointed officials and employees. City reserves the right to select its own legal counsel to conduct any defense in any such proceeding and all costs and fees associated therewith shall be the responsibility of Contractor under the indemnification agreement. 23. INDEPENDENT CONTRACTOR An Agreement resulting from this solicitation does not create an employee/employer relationship between the Parties. It is the intent of the Parties that the Contractor is an independent contractor under this Agreement and not the City's employee for any purposes, including but not limited to,the application of the Fair Labor Standards Act minimum wage and overtime payments, Federal Insurance Contribution Act,the Social Security Act, the Federal Unemployment Tax Act, the provisions of the Internal Revenue Code,the State Worker's Compensation Act, and the State Unemployment Insurance law. The Contractor shall retain sole and absolute discretion in the judgment of the manner and means of carrying out Contractor's activities and responsibilities hereunder provided, further that administrative procedures applicable to services rendered under any potential Agreement shall be those of Contractor,which policies of Contractor shall not conflict with City, State, or United States policies, rules or regulations relating to the use of Contractor's funds provided for herein. The Contractor agrees that it is a separate d independent enterprise from the City, that it had full opportunity to find other business, that it has made its own investment its business, and that it will utilize a high level of skill necessary to perform the work.Any potential Agreement shall not be construed as creating any joint employment relationship between the Contractor and the City and the City will not be liable for any obligation incurred by Contractor, including but not limited to unpaid minimum wages and/or overtime premiums. 24. CLARIFICATION&ADDENDA Where there appears to be variances or conflicts between the General Terms and Conditions and the Special Conditions and/or Detailed Specifications outlined in this bid, the Special Conditions and/or the Detailed Specifications shall prevail. The Bidder shall examine all bid documents and shall judge all matters relating to the adequacy and accuracy of such documents. If, upon review, any material errors in specifications are found, the Bidder shall contact the Purchasing Office immediately. Any inquires, suggestions, requests concerning clarification, or requests for additional information shall be submitted through the Bidding System by clicking on the"submit Question" button located on the bid details screen for the Bid you are submitting an inquiry for.The City of Tamarac reserves the right to amend this bid prior to the Bid opening date indicated by written addenda. Written addenda shall serve as the sole means of clarification. The City shall not be responsible for oral interpretations given by any City employee or its representative. Bidders shall acknowledge receipt of any addenda when submitting their Bid through the Bidding System. Bidders shall check a box for each addendum/addenda and any applicable attachments that has been issued before a Bidder can submit their Bid submission online. It is the responsibility of the Bidder to have received all Addendum/Addenda that have been issued. Bidders should check online at https://tamarac.bidsandtenders.org prior to submitting their Bid and up until Bid closing time and date in the event dditional addendums are issued. e City encourages Bidders not to submit their Bid prior to forty-eight(48) hours before the Bid closing time and date, in the Bid Number: IQ-2021-0132 Vendor Name: Presidio Network Solutions event that an addendum is issued. If a Bidder submits their bid prior to this or at any time prior to the bid closing and an addendum/addenda is issued by the Owner, the Bidding System shall WITHDRAW their Bid submission and change their Bid submission to an INCOMPLETE STATUS (NOT accepted by the Owner) and the Withdrawn Bid can be viewed by the Bidder in the"MY BIDS"section of the Bidding System. The Bidder is solely responsible to: i) make any required adjustments to their Bid; and ii) acknowledge the addendum/addenda; and iii) Ensure the re-submitted Bid is RECEIVED by the Bidding System no later than bid closing time and date listed in the bid document. NOTE:Additional company contacts are recommended for the reasons outlined below: • Do not invite any additional contacts that you do not want to have access to view, edit, submit and/or withdraw or who may be in direct competition for example(a company may have two divisions that could compete for the same Bid Opportunity). • You are strongly urged when creating or updating a Bidding System Vendor account to add additional company contacts to create their own login to the Bidding System. This will permit your invited contacts that have created their own login to manage(register, submit, edit and withdraw) Bids which your Company is a Registered Plan Taker for. In the event you are on vacation, or due to illness, etc. these additional contacts may act on your Company's behalf and have the authority to; receive addendum notifications from the Bidding System, and where permitted by the terms and conditions of the Bid Call Document, to submit Bids electronically through the Bidding System and/or withdraw and/or edit and/or acknowledge addendum/addenda, on your behalf. • If you are an invited company contact it is imperative that you create your login from the link contained in the email invitation. Do NOT go directly to https://tamarac.bidsandtenders.org website and create a separate vendor account. 25. BID TABULATION Bidders may download the bid tabulation directly from the Internet at http://www.tamarac.orq. The City does not notify • unsuccessful Bidders of contract awards. Pursuant to Florida Statute Chapter 119, Section 7(m), sealed bids or proposals received by an agency pursuant to invitations to bid or requests for proposals are exempt from the provisions of subsection (1) and s. 24(a),Art. I of the State Constitution until such time as the agency provides notice of a decision or intended decision pursuant to F.S. §120.57(3)(a), or within 10 days after bid/proposal opening,whichever is earlier. 26. RECORDS/AUDITS 27.1 The City of Tamarac is a public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically the Contractor shall: 27.1.1 Upon completion of the project, the Contractor must retain and maintain all records pertaining to the services and the contract for these services and make them available to the City for a period of seven (7) years following receipt of final payment for the services referenced herein. In the event litigation ensues, then Contractor shall retain all records hereunder for a period of seven (7) years after conclusion of the litigation, including any and all appeals. Upon completion of this retention period, contractor shall, at no cost to the City, transfer all public records in possession of the Contractor, or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the retention period, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the retention period, the Contractor shall meet all applicable requirements for retaining public records.All records stored electronically must be provided to the City, upon request from the City's custodian of public records in a format that is compatible with the information technology systems of the City. This requirement applies to the prime contractor and all sub- contractor's project records. However, it is the responsibility of the prime contractor to provide all of the records, both for the • prime contractor and sub-contractor's records. Bid Number: IQ-2021-0132 Vendor Name: Presidio Network Solutions 27.1.2 Upon request from the City's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost � rovided in this chapter or as otherwise provided by law. .1.3 Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the City. 27.2 During the term of the contract, the Contractor shall maintain all books, reports and records in accordance with generally accepted accounting practices and standards for records directly related to this contract. The form of all records and reports shall be subject to the approval of the City's Auditor. The Contractor agrees to make available to the City's Auditor, during normal business hours and in Broward, Dade or Palm Beach Counties, all books of account, reports and records relating to this contract. 27.3 During the term of the contract,the Contractor shall maintain all books, reports and records in accordance with generally accepted accounting practices and standards for records directly related to this contract. The form of all records and reports shall be subject to the approval of the City's Auditor. The Contractor agrees to make available to the City's Auditor, during normal business hours and in Broward, Dade or Palm Beach Counties, all books of account, reports and records relating to this contract. 27. UNBALANCED BIDS When a unit price bid has variable or estimated quantities, and the bid shows evidence of unbalanced bid pricing, such bid may be rejected. 28. UNIT PRICES Where a discrepancy between unit price and total price is indicated on a Bidder's submitted Schedule of Bid Prices or Price •oPosal Form,the unit prices shall prevail. 29.VENUE Any Agreement resulting from this solicitation shall be governed by the laws of the State of Florida as now and hereafter in force. The venue for actions arising out of this agreement is fixed in Broward County, Florida. 30. FORM AGREEMENT DOCUMENT The City may attach as a part of this solicitation, a Form Agreement document. Bidders shall be responsible for complying with all of the terms and conditions of the Form Agreement document if included herein, except where variant or conflicting language may be included in any Special Conditions contained herein. Bidders shall note any deviation or variance with the Form Agreement document at the time of bid submission. 31. OTHER GOVERNMENTAL ENTITIES If a Bidder is awarded a contract as a result of this Invitation for Bid, Bidder will, if Bidder has sufficient capacity or quantities available, provide to other governmental agencies, so requesting, the products or services awarded in accordance with the terms and conditions of the Invitation for Bid and resulting contract. Prices shall be F.O.B. Destination to the requesting agency. 32. PUBLIC RECORDS CUSTODIAN F THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO iiiE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE USTODIAN OF PUBLIC RECORDS AT: Bid Number: IQ-2021-0132 Vendor Name: Presidio Network Solutions CITY CLERK 7525 NW 88TH AVENUE ROOM 101 • TAMARAC, FL 33321 (954) 597-3505 CITYCLERK@TAMARAC.ORG We (I), the undersigned, hereby agree to furnish the item(s)/service(s) described in the Request of Quotation. We (I) certify that we(I) have read the entire document, including the Specifications,Additional Requirements, Supplemental Attachments, Instructions to Bidders, Terms and Conditions, and any addenda issued. We agree to comply with all of the requirements of the entire Request for Quotation We (I),the undersigned, hereby agree to furnish the item(s)/service(s) described in the Request of Quotation. We (I) certify that we(I) have read the entire document, including the Specifications,Additional Requirements, Supplemental Attachments, Instructions to Bidders, Terms and Conditions, and any addenda issued. We agree to comply with all of the requirements of the entire Request for Quotation - Amir Wexler, Sales, Presidio The bidder shall declare any potential conflict of interest that could arise from bidding on this bid. Do you have a potential conflict of interest? r Yes a No The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document Please check the box in the column"I have reviewed this addendum" below to acknowledge each of the addenda. I have reviewed the �C �,� �,� �� �� below addendum and Ftlle Nrases ���� H�,�', '.I ���' ���1� � attachm hts(if 6 �lii� applicable) There have not been any addenda issued for this bid. • 41111 Bid Number: IQ-2021-0132 Vendor Name: Presidio Network Solutions • M.hosomn Mrs rmjii321 Ow,M. arm.mem G,,.m3.. ....,2E121 «Cm, Ma▪ramd, Ho 0,181a, Mr -C-. .:* W I WI le Www. Mgar fa, ..6w.G_.M lar o.....,* ___ .�_M.n,a ..1.1., row, La,G..YMb. MY VMOIMIMME CM u.IHUEGY.ortu.OF M 5 9M6 MYa ta.IH3650.Mot 106[Orr n.,..a 19.0.v 110.47.WM, wrtlsawGY• w Mya Sian z rWor COr.frrnwsvu IL u6.co v.o...s...lr.s MmM..M.M. L..r...)Or0®mswm n33 mow ooc Mp 0a. �w.6�11.3.50M...rm.,6 Mm6R �a wx�3 s. M. G m�� G �mr w Mya MYw • • a18a--1q • 1N� 10 bey i .......... I j S§3S5SSjj a ��a"aaaaaa� $F$FARAaAq �EEI���E�Ei !!!!!!!!!!! �NNCNNNCNNN • ._,r...._ 900 C.011.11113. End c...,,.._Line, ... 6.G.._C_.., End C....72.11.1•1ca. 0 1116.66.311 FL US 1321 41) • srrmw Mt.to Yam pr rr.Una t 1.r.r.mourz Shrrcry Ship to w.r SO.r Coo.., Snip to cob 111,to const ptr nrhm Srr to care ha.tut. M.rz.ri • • 0 6n4exxes x�mr. .6.iMery En.•¢¢ss Tax W. RM.. MN.. nvsaf+wry /sWslb Ms Yr*W lmu N..Faly Yaw...ivitiOwwx MON E WW1 Global Moe Ust US OM MON ERENVI CUM M. E1114, 41ebal Mee.US 41tlral Moe List US OBSO .114Mre Ott-US (3850 • wxcurn Man..US RSO. 0 ,w.rn. .A.ar.. .I*Wm,.For .rr.e.w=•e M..ne Salmi.,mbm M.mnorwuna...r, .w...*Term • • IQ-2021-0132 Cisco SMARTnet Renewal Closing Date:Friday,May 21,2021 Submission Summary Vendor City/Province Submission Name Unofficial Value or Notes Cisco SMARTnet Renewal: $48,186.66 Total Communications Inc E Hartford,CT Submission 1 Cisco SMARTnet Renewal: $44,665.86 Presidio Network Solutions Oakland Park,FL Submission 1 Cisco SMARTnet Renewal: $46,182.23 AIP US,LLC Miami,FL Submission 1 Cisco SMARTnet Renewal: $45,954.00 ii„ NetXperts,Inc. Walnut Creek,CA Submission 1 Cisco SMARTnet Renewal: $19,228.03 Sierra w/o Wires Pittsburgh,PA Submission 1 Cisco SMARTnet Renewal: $21,487.26 CoreRecon LLC corpus christi,texas Submission 1 Cisco SMARTnet Renewal: $45,576.67 Central Technology Services Corporation OAKVILLE,Ontario Submission 1 Cisco SMARTnet Renewal: $45,778.74 IT Authorities TAMPA,FL Submission 1 Witness(hint Name) Signature Date Witness(Print Name) Signature Date Witness(Print Name) Signature Dote Ill TAMARAC The City For Your Life City of Tamarac Purchasing and Contracts Division AGREEMENT EXHIBIT CERTIFICATION The CITY OF TAMARAC(City),a municipal corporation with principal offices located at 7525 NW 88th Avenue, Tamarac FL 33321, and the undersigned CONTRACTOR executing this document by and through its authorized agent. CONTRACTOR agrees to the following terms: 1. Scrutinized Companies By execution of this Agreement, in accordance with the requirements of F.S. 287.135 and F.S.215.473,CONTRACTOR certifies that CONTRACTOR is not participating in a boycott of Israel. CONTRACTOR further certifies that CONTRACTOR is not on the Scrutinized Companies that Boycott Israel list, not on the Scrutinized Companies with Activities in Sudan List, and not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List,nor has CONTRACTOR been engaged in business operations in Syria. Subject to limited exceptions provided in state law, the CiTY will not contract for the provision of goods or services with any scrutinized company referred to above. Submitting a false certification shall be deemed a material breach of contract. The CITY shall provide notice, in writing, to CONTRACTOR of the CITY's determination concerning the false certification. CONTRACTOR shall have five (5) days from receipt of notice to refute the false certification allegation. If such false certification is discovered during the active contract term, CONTRACTOR shall have ninety(90)days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If CONTRACTOR does not demonstrate that the CITY's determination of false certification was made in error then the CITY shall have the right to terminate the contract and seek civil remedies pursuant to Section 287.135, Florida Statutes, as amended from time to time. 2. E-Verify Definitions: "Agency"or"Public Employer"for purposes of this section shall mean the City of Tamarac, a Municipal Corporation which is a political subdivision of the State of Florida. "Contractor" means a person or entity that has entered or is attempting to enter into a contract with a public employer to provide labor. supplies, or services to such employer in exchange for salary,wages, or other remuneration. "Contractor" includes, but is not limited to, a vendor or consultant. "Subcontractor"means a person or entity that provides labor, supplies, or services to or for a contractor or another subcontractor in exchange for salary,wages,or other remuneration. "E-Verify system" means an Internet-based system operated by the United States Department of Homeland Security that allows participating employers to electronically verify the employment eligibility of newly hired employees. ZiFiliACAO APPROVED AGREEMENT TEMPLATESIStandairi AgreementskAgrehrneht Exhibitsµ Scrutinize°Company.Pub RecotrisiGeneric Corporate Ce tioo-Screttntz Co-E-Verafy docy TAMARAC • The City For Your Life City of Tamarac Purchas;• Effective January 1,2021,public and private employers, contractors and subcontractors will begin required registration with, and use of, the E-verify system in order to verify the work authorization status of all newly hired employees. Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security's E-Verify System to verify the employment eligibility of: a) All persons employed by Contractor to perform employment duties within Florida during the term of the contract; and b) All persons (including sub-vendors/subconsulta nts/subcontractors) assigned by Contractor to perform work pursuant to the contract with the City. The Contractor acknowledges and agrees that use of the U.S. Department of Homeland Security's E-Verify System during the term of the contract is a condition of the contract with the City of Tamarac. Should Vendor become the successful Contractor awarded for the above-named project, by entering into this Agreement, the Contractor becomes obligated to comply with the provisions of§448.095, FL. Statutes, as amended from time to time. This includes but is not limited to utilization of the E-Verify System to verify the work authorization status of all newly hired employees; and requiring all Subcontractors to provide an affidavit attesting that the Subcontractor does not employ, contract with,or subcontract with,an unauthorized . alien.The Contractor shall maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of this Contract, or if a Subcontractor knowingly violates the statute, the Subcontract must be terminated immediately. Any challenge to termination under this provision must be filed in the Circuit Court no later than 20 calendar days after the date of termination. If this contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract by the City for a period of 1 year after the date of termination. By signing below, the Vendor acknowledges these terms shall be an integral part of its bid and the Contract. Presidio Networked Solutions LLC ATTEST Company Name Signature of Corporate Secretary Signature Jay Staples Keith Strohman, Senior Director Type/Print Name of Corporate Secy. Type/Print Name /13/ ; / Date 0,1tti#irii,,�Date (CORPORATE SEAL) ,,����.4°eked s �� _ o. limited _ti =IDE liability i to = company • c�' ZAFitetCAO APPROVED AGREEMMTAM+t 4tA. . ta%nderd AgreementsiAgreement Exhibits-Scrutinized Company-Pub Reconlsi{:generic Corporate Certification-Scrtri rzed Cc-E-Venlydocx TAMARAC City of Tamarac The City For Your fife Purchasing and Contracts Division111 NON-COLLUSIVE AFFIDAVIT State of MARYLAND HOWARD ) ss. County of Keith Strohman being first duty sworn, deposes and says that He/she is the Senior Director (Owner, Partner, Officer, Representative or Agent) of Presidio Networked Solutions LLC , the Offeror that has submitted the attached Proposal; 1. He/she is fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal; 2. Such Proposal is genuine and is not a collusive or sham Proposal; 3. Neither the said Offeror nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Offeror, firm, or person to submit a collusive or sham Proposal in connection with the Work for which the attached Proposal has been submitted; or to refrain from bidding • in connection with such Work; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with any Offeror, firm, or person to fix the price or prices in the attached Proposal or of any other Offeror, or to fix any overhead, profit, or cost elements of the Proposal price or the Proposal price of any other Offeror, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed Work; 4. The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Offeror or any other of its agents, representatives, owners, employees or parties in interest, including this affiant. Signed, sealed and delivered in the presence of: By Witness Erik Hayko Keith Strohman 3ua-a,Laehte __ Witness Susan Lambert Printed Name Senior Director Title • NON-COLLUSIVE AFc*AMI MO ACKNOWLEDGMENT TAMARAC 1111 City of Tamarac The City For Your Life Purchasing and Contracts Division NON-COLLUSIVE AFFIDAVIT ACKNOWLEDGMENT State of Maryland County of Howard On this the 13 day of May , 20 21 . before me, the undersigned Notary Public of the State of Florida, personally appeared Keith Strohman, Senior Director, Presidio Networked Solutions LLC and (Name(s)of individual(s)who appeared before notary) whose name(s) is/are Subscribed to within the instrument, and he/she/they acknowledge that he/she/they executed it. WITNESS my hand and offcial seal. ', La NOTARY PUBLIC, STATE OF FLORIDA NOTARY PUBLIC SEAL OF OFFICE: Susan Lambert • (Name of Notary Public: Print, Stamp, or Type as Commissioned) 55 Personally known to me, or 0 Produced identification: (Type of Identification Produced) 0 DID take an oath, or fi3 DID NOT take an oath 41, NON-COLLUSIVE AITIOAvr ANC ACKNOWLEDGMENT From: William Harrison Ill To: James Twiaaer Cc: Mirza Mirely Subject: [EXTERNAL]CoreRecon-RFP 2021-0132 Date: Tuesday,June 1,2021 9:31:05 AM Attachments: jmaae002.onq This itriessagehas originated i M an External Source.Please use proper judgment and caution when opening attachments, I clicking links,or responding to this email. James, Good morning. I hope you had a good (read relaxing) Memorial Day weekend. I wanted to touch base with you this morning on the Bid that we submitted for the SMARTnet renewals. I apologize for creating undue stress on your evaluation processes. I checked with my account representatives twice on the pricing we were given and both times,they confirmed it was good. After speaking with an engineer at Cisco and reviewing the documents with him, he stated to me that we were, in fact, quote on a one year renewal; and not the three year as all of the other reps had stated. I cornered one of them on the phone and email; he of course fumbled around with several excuses. I, sir, will make no excuses. I am in the wrong and must apologize. While we will certainly be out of the ballpark on this RFP, I sincerely hope you keep CoreRecon under close consideration when reviewing future proposals.This mishap will only strengthen our desire to forge a sense of reliability as a partner in the IT operations of the City of Tamarac.Again, we deeply regret this mishap and will strive to do that much better moving forward. If you have any further questions please do not hesitate to call me personally. ill Thank You, Bryan Harrison (361)248-3258 lconI ll Description automatically generated I 11 i 1 From:James Twigger<james,TwiggerPtamarac.org> Date: May 26, 2021 at 7:18:44 PM CDT To:John Martinez<johnPcorerecon.com> Subject: RE:City of Tamarac-IQ-2021-0132-Cisco SMARTnet Renewal III 41110 Good evening John, We recently received your response/bid for IQ-2021-0132-Cisco SMARTnet Renewal. First, we appreciate your time and assistance. At present, we are reviewing responses/bids, and noticed that your bid is well below the expected total cost. A copy of your bid is attached as reference, along with the Cisco BOM (retail quote). Can you kindly assist with the following: 1. Please confirm that your company is an authorized Cisco Systems partner and/or reseller. 2. Please re-review your quote/cost, and confirm that it is accurate, taking into account the Service Levels, Start Dates and End Dates for each renewal item (on average a 3 year renewal for each ... all co-termed ultimately). Thank you! James Twigger CGCIO, CPPT, ITIL, MS, MCSE, N+ Assistant Director I Information Technology (954) 597-3904 I www.tamarac.org 10101 State Street, Tamarac, FL 33321 The City of Tamarac is a public entity subject to Chapter 119 of the Florida Statutes concerning • public records. Email messages are covered under Chapter 119 and are thus subject to public records disclosure.All email messages sent and received are captured by our server and retained as public records. • From: Heaven Morgan • To: James Twiaaer;RFP Subject: [EXTERNAL]RE:City of Tamarac-IQ-2021-0132-Cisco SMARTnet Renewal Date: Thursday,May 27,2021 1:30:03 PM Attachments: imaae001.png jmaae003.ioq jmaae004.onq jmage002joq 2021-05-06 Cisco Retail Ouote 241768431,xlsx ' Tlis age has originated from an External Source.Please use proper judgment and caution when opening attachments, clicking links,or responding to this email. Good afternoon, Due to a miscommunication, our quote was incorrect; the updatedquote is attached. Furthermore, P we are an authorized Cisco Systems partner/reseller. If there is any additional information needed, please let me know.Thank you for bringing this matter to my attention. All the best, Heaven Morgan Contract Administrator Direct: 412.722.1553 Main: 866.707.5869 Fax: 412.774.2469 Email: Hmorganl@SierraExnerts.corn Request Help:Support Portal(SIM) • Sierra Experts 2 Robinson Plaza,Suite 300,Pittsburgh,PA 15205-1017 Our Services:Managed Services I Development&Design I Telephony&VoIP I Hardware&Software I Data Center Stay Connected:Website I Awards I Facebook I Twitter I Linkedln I Blog cid:image001.png@01D573C1.8B84DB80 From:James Twigger<James.Twigger@tamarac.org> Sent:Wednesday, May 26, 2021 8:17 PM To: RFP<RFP@SierraExperts.com> Subject: RE: City of Tamarac- IQ-2021-0132 -Cisco SMARTnet Renewal Good evening Heaven, • • We recently received your response/bid for IQ-2021-0132-Cisco SMARTnet Renewal. First, we appreciate your time and assistance. At present, we are reviewing responses/bids, and noticed that your bid is well below the expected total cost. A copy of your bid is attached as reference, along with the Cisco BOM (retail quote). Can you kindly assist with the following: 1. Please confirm that your company is an authorized Cisco Systems partners and/or reseller. 2. Please re-review your quote/cost, and confirm that it is accurate, taking into account the Service Levels, Start Dates and End Dates for each renewal item (on average a 3 year renewal for each ... all co-terms ultimately). Thank you! James Twigger CGCIO, CPPT, ITIL, MS, MCSE, N+ Assistant Director I Information Technology (954) 597-3904 I www.tamarac.org 10101 State Street, Tamarac, FL 33321 The City of Tamarac is a public entity subject to Chapter 119 of the Florida Statutes concerning public records. Email messages are covered under Chapter 119 and are thus • subject to public records disclosure. All email messages sent and received are captured by our server and retained as public records. •