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Home My WebLink About2020-12-09 - City Commission Regular Meeting AgendaCI TY OF TAMARAC REGULAR CI TY COM M I SSI ON M EETI NG Commission Chambers December 9, 2020 l7:00 P M C AL L T O O RD E R: RO L L C AL L: P L E D G E O F AL L E G I ANC E: Vice M ayor Bolton I NT RO D UC T I O N 1.P RO C E D URE S F O R V IRT UAL M E E T I NG S 2.P RO C L AM AT I O NS AND P RE S E NTAT I O NS a.Proclamation - W orld Aids Day Requested by Vice Mayor Bolton 3.C IT Y C O M M I S S I O N RE P O RT S a. Commissioner Bolton b. Commissioner Gelin c. Vice Mayor Villalobos d. Commissioner Placko e. Mayor Gomez 4.C IT Y AT T O RNE Y RE P O RT a.TO2446 - Emergency Ordinance Authorizing a Virtual Quorum An Ordinance of the City Commission of the City of Tamarac, Florida, authorizing the City Commission to arrange for public meetings by use of Communication Media Technology and for attendance by use of such technology by elected and appointed officials during a declared public health emergency; providing for codification; providing for conflicts; providing for severability; providing for an effective date. Commission District(s):Citywide 5.C IT Y M ANAG E R RE P O RT a.Investment Report - October 2020 Commission District(s):Citywide 6.P UB L I C PART I C IPAT IO N Any member of the public may speak to any issue that is not agendized for public hearing at this meeting. Speakers will be limited to three minutes during this item and at public hearings. There will be a thirty (30) minute aggregate time limit for this item. A ny member of the public wishing to c omment publicly on any matter, including on items on the agenda, may submit their c omments by email to cityclerk@tamarac.org. All comments submitted by email, that if read orally, are three minutes or less shall be read into the record. All c omments submitted by email shall be made part of the public record. Public c omments may also be submitted online, during the meeting, through Facebook Live. Members of the public may also register online at https://www.tamarac.org/signup. I ndividuals who register will be contacted by telephone at the appropriate time during the meeting to offer their public comments. W hen an issue has been designated as quasi-judicial, public remarks shall only be heard during a quasi-judicial hearing that has been properly noticed for that matter. ANNO UNC E M E NT O F T I M E AL L O C AT IO NS-M O T IO NS T O TAB L E The Chair at this time will announce those items that have been given a spec ific time to be heard, and will entertain motions from the C ommission members to table those items that require research. The C ommission may agendize by majority c onsent matters of an urgent nature whic h have c ome to the C ommission's attention after publication. 7.C O NS E NT AG E ND A I tems listed under C onsent Agenda are viewed to be routine and the rec ommendation will be enacted by ONE MOTI ON in the form listed below. I f discussion is desired, then, in acc ordance with Resolution 2003- 15, Sec. 4.5, the item(s) will be removed from the Consent Agenda and will be considered separately. a.Approval of the Nov. 10, 2020 City Commission Meeting Minutes b.T R13528 - W TP Plant Filter Replacement A Resolution of the City Commission of the City of Tamarac, Florida, approving Task Authorization No. 21-03D and authorizing the appropriate City Officials to execute Task Authorization No. 21-03D with Eckler Engineering, I nc., to provide professional services for the Design of the W ater Treatment Plant (W TP) Filter Replacement Project in the amount of $486,885; including specifications followed by bidding assistance and engineering services during construction, in accordance with the City's Consulting Engineering Agreement as authorized by Resolution No. R- 2016-80, for an amount not to exceed $486,885; authorizing the appropriate City Officials to administer the contract; providing for conflicts; providing for severability; and providing for an effective date. c.T R13532 - C S T O N E Solution Agreement Amendment 2 A Resolution of the City Commission of the City of Tamarac, Florida, approving and authorizing the appropriate City Officials to execute the Amendment 2 to the Software License and Services Agreement with Central Square Technologies to make minor contract language corrections; providing for conflicts; providing for severability; and providing for an effective date. Commission District(s):Citywide d.T R13533 - C S T O N E Solution Agreement Amendment 3 A Resolution of the City Commission of the City of Tamarac, Florida, approving and authorizing the appropriate City Officials to execute Amendment 3 to the Software License and Services Agreement with Central Square Technologies providing for “CentralSquare Payments” payment processing services; authorizing execution of associated contract documents; authorizing budget amendments for proper accounting purposes; providing for conflicts; providing for severability; and providing for an effective date. Commission District(s):Citywide e.T R13534 - Citywide Security Systems Upgrade (Phase 1) Change Order 3 A Resolution of the City Commission of the City of Tamarac, Florida, approving Change Order 3 to the contract with J ohnson Control Security Solutions, LLC, for the Citywide Security Systems Upgrade (Phase 1), to add additional design changes and security enhancements / needs to the contract, at a cost not to exceed $151,198.59, increasing the contract from a total of $833,814.52 to a total of $985,013.11, plus the previously approved contingency of $83,382.00, and a new total project budget $1,068,395.11; authorizing an additional appropriation in the amount not to exceed $151,198.59 to be included in a future budget amendment pursuant to F.S. 166.241(2); authorizing the City Manager or his designee to make changes and issue change orders in accordance with the thresholds and provisions delineated in Section 6-147(j)(2) of the Tamarac Procurement Code; providing for conflicts; providing for severability; and providing for an effective date. Commission District(s):Citywide f.T R13535 - Appointing James Hayes Jr. as Resident Trustee on the Fire Pension Board A Resolution of the City Commission of the City of Tamarac, Florida, appointing one Resident Trustee to the Firefighters Pension Board of Trustees to serve a four-year term of office ending December 9, 2024, or until a new appointment is made; providing for conflicts; providing for severability; and providing for an effective date. Commission District(s):Citywide g.T R13536 - Resolution supporting the Broward MP O to urge FD O T to fully fund projects administered under the LAP and other grant programs A Resolution of the City Commission of the City of Tamarac, Florida, supporting the Broward Metropolitan Planning Organization (MP O) to urge the Florida Department of Transportation to maintain the full project funding for design, construction engineering & inspection for projects administered under the local agency program and other grant funded programs; directing the City Clerk to forward a copy of this Resolution to designated parties; providing for conflicts; providing for severability; and providing for an effective date. Commission District(s):Citywide h.T R 13537 Urging Federal Government to Extend the Deadline for C AR E S funds A Resolution of the City Commission of the City of Tamarac, Florida, urging the United States Congress and the President to extend the deadline for the expenditure of the C A RE S Act Funds; directing the City Clerk to share a copy of this resolution with the appropriate parties; providing for conflicts; providing for severability; and providing for an effective date. i.T R13539 - Decorative Fence at W aters Edge Park Playground Contract Award to Phase 4 Construction LL C in an amount not to Exceed $78,547.50 A Resolution of the City Commission of the City of Tamarac, Florida, awarding Bid No. 20-17B to Phase 4 Construction LLC., and approving the execution of an agreement between the City of Tamarac and Phase 4 Construction LLC. Attached hereto as Exhibit “A” and incorporated herein, to provide an artistic decorative fence at W ater ’s Edge Park located at 7508 NW 61 Street, Tamarac, in the amount of $78,547.50; authorizing the inclusion of a city controlled contingency in the project budget in the amount of $7,854.75; providing for conflicts; providing for severability; and providing an effective date Commission District(s):District 4 j.T R13540 - Commissioner District 3 - Board Appointments A Resolution of the City Commission of the City of Tamarac, Florida, appointing members to the Parks and Recreation Board, Planning Board and Public Art Committee to serve a term concurrent with the appointing Commission member, or until such time as new appointments are made; providing for conflicts; providing for severability; and providing for an effective date. Commission District(s):District 3 k.T R13541 - Authorization for Specification Writing Services for Emergency Assistance Repairs Program A Resolution of the City Commission of the City of Tamarac, Florida, approving the agreement and authorizing the appropriate City Officials to execute an agreement with TS C Associates I nc. for the Emergency Assistance Repairs Program, funded with Coronavirus Relief Funds received through the state of Florida, in accordance with the City’s code of Ordinances, Section 6-148 entitled “Exclusions and Exceptions to Bid and Proposal requirements, specifically Section 6-148(I ) Waiver Of Procurement Procedures, for an amount not to exceed $85,000; providing for conflicts; providing for severability; and providing for an effective date Commission District(s):Citywide l.T R13542 - Amending Charitable Entities A Resolution of the City Commission of the City of Tamarac, Florida, amending Resolution R-2019- 90, by specifically adding to the list of charitable entities with whom the City of Tamarac recognizes a formally approved relationship; providing for an amended Exhibit “A”, attached hereto and incorporated herein, as may be amended from time to time, for the expressed purpose of compliance with Section 1-19(C)(5)(A)(4) of the Broward County Code of Ordinances; providing for conflicts; providing for severability and providing for an effective date. Commission District(s):Citywide 8.RE G UL AR AG E ND A a.T R13531 - Selection of the Vice Mayor A Resolution of the City Commission of the City of Tamarac, Florida, elected a Vice Mayor to serve a term beginning December 9, 2020, and ending November 2020, with no succession; providing for conflicts; providing for severability; and providing for an effective date. Commission District(s):Citywide b.Overview of Mayor & Commissioner responsibilities as outlined in the Charter and Code of Ordinances Requested by Vice Mayor Bolton c.T R13538 - Consolidated Annual Performance Evaluation Report (C AP E R F Y2019-2020) A Resolution of the City Commission of the City of Tamarac, Florida approving the consolidated Annual Performance Evaluation Report (C A P E R FY2019-2020) which is attached hereto as Exhibit “A” for the U.S. Department of Housing & Urban Development (HUD)’s Community Development Block Grant (C D B G) programs for HUD’s fiscal year 2019-2020; providing for conflicts; providing for severability; and providing for an effective date. Commission District(s):Citywide 9.O RD INANC E (S ) - F IRS T RE AD ING a.TO2445 - Creation and Codification of Diversity, Equity and Inclusion Advisory Board An Ordinance of the City Commission of the City of Tamarac, Florida, amending Chapter 2, “Administration,” Article I I I , “Boards, Committees, Commissions,” of the City of Tamarac Code of Ordinances, by creating Division 4, “Diversity, Equity and I nclusion Advisory Board”; providing for conflicts; providing for severability; providing for codification; and providing for an effective date. Commission District(s):Citywide 10.P UB L I C HE ARI NG(S ) 11.O RD INANC E (S ) - S E C O ND RE AD I NG 12.Q UAS I-J UD IC I AL HE ARING(S) a.T B O39 - W oodmont Hotel - Special Exception Special Exception approval for W oodmont Hotel, to allow for the operation of a hotel as an ancillary use to a private country club in the S-1 (Recreational) Zoning District pursuant to the Tamarac Code of Ordinances Commission District(s):District 4 b.T R13380 - Woodmont Hotel - Major Revised Site Plan A Resolution of the City Commission of the City of Tamarac, Florida, granting Major Revised Site Plan approval (with conditions) to allow for the hotel parcel approval of Phase I of the Woodmont Country Club Master Development Plan to allow for the development of a new four (4) story hotel containing one hundred and twenty-two (122) units; for the subject property located at 7801 NW 80 Avenue, Tamarac, Florida (Parcel A of the Woodmont Recreation complex, according to the plat thereof, as recorded in Plat Book 91, Page 49, public records of Broward County, Florida) (Case No. 1-S P-19); providing for conflicts; providing for severability; and providing for an effective date. Commission District(s):District 4 13.O T HE R The City C ommission may consider and ac t upon suc h other business as may c ome before it. I n the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. Pursuant to Chapter 286.0105, Florida Statutes, if a person decides to appeal any decision made by the City Commission with respec t to any matter c onsidered at suc h meeting or hearing, he may need to ensure that a verbatim rec ord of the proceedings is made which rec ord inc ludes the testimony and evidenc e upon which the appeal is based. The City of Tamarac complies with the provisions of the Americans with Disabilities Act. I f you are a disabled person requiring any accommodations or assistanc e, please notify the City Clerk's Office at (954) 597-3505 of such need at least 48 hours (2 days) in advance. A dditionally, if y ou are hearing or speec h impaired and need assistance, y ou may contact the Florida Relay Servic e at either of the following numbers: 1-800-955-8770 or 1- 800-955-8771. J ennifer J ohnson, C MC City Clerk