HomeMy WebLinkAboutCity of Tamarac Resolution R-2021-072 Temp. Reso. 13574
July 14, 2021
Page 1 of 5
• CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2021 - (' 7-I-
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA, AUTHORIZING
INCREASED EXPENDITURE FOR GROUNDS
MAINTENANCE SERVICES WITH SFM SERVICES, INC.
DUE TO INCREASED QUANTITY OF LANDSCAPED
AREAS TO BE MAINTAINED AND INCREASED SERVICE
LEVELS TO CERTAIN AREAS, NUNC PRO TUNC, AT A
COST NOT TO EXCEED $109,364.23 AND APPROVE AN
ANNUAL COST ADJUSTMENT BASED ON THE MIAMI
URBAN CPI FOR THE PERIOD JUNE 2020 TO JUNE 2021,
NOT TO EXCEED 4% AND SAID CPI COST ADJUSTMENT
SHALL BE EFFECTIVE ON OCTOBER 1, 2021;
AUTHORIZING ANNUAL EXPENDITURES NOT TO
EXCEED BUDGETED AMOUNT, PLUS ANY ANNUAL
PRICE ESCALATION / DE-ESCALATION PER BID NO 19-
29B; AUTHORIZING PROPER CITY OFFICIALS TO
EXECUTE CONTRACT RENEWALS; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND
• PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Commission deem it to be in the best interest of
the citizens, residents, and businesses of the City of Tamarac to maintain City Rights-
of-Way, Public Parks, and other green spaces around City Facilities through proper
landscape maintenance services provided in a cost-effective and efficient manner; and
WHEREAS, via Resolution R-2020-002, dated January 8, 2020, the City
Commission of the City of Tamarac awarded Bid Number 19-29B to and authorized an
Agreement with SFM Services, Inc. for the provision of grounds maintenance services
for City-owned properties, a copy of the Agreement is incorporated herein by reference
and on file in the office of the City Clerk; and
111 WHEREAS, City Staff have identified additional areas requiring grounds
Temp. Reso. 13574
July 14, 2021
Page 2 of 5
maintenance services and have updated the Contract Cost with additional areas, a copy •
of the updated Contract Cost is hereto attached "Exhibit 1"; and
WHEREAS, per the terms and conditions of the Agreement with SFM Services,
Inc., the Contract is subject to an Annual Consumer Price Index (CPI) Adjustment
(escalation or de-escalation) equal to the percentage change to the Miami Urban CPI
Index for the 12-month period ending the previous June, which in this case is June 2020
to June 2021, the maximum increase is 4% in any 12-month period, and shall take
effect on October 1, 2021, the CPI Adjustment shall not exceed $31,661.00 or 4% of the
current contract including quantity adjustments proposed via this Resolution, a copy of
the CPI Calculation is included in Contract Cost sheet hereto attached as "Exhibit 1";
and
WHEREAS, the Contractor has requested the Cost Adjustment per the above
stated process and per Bid No. 19-29B, a copy of the request is hereto attached as
"Exhibit 2"; and
WHEREAS, out of expediency, the Public Services Director, the Director of
Financial Services, and the City's Purchasing and Contracts Manager, recommend that
the City Commission approve the Cost Adjustment due to quantity changes, nunc pro
tunc, which shall not exceed $109,364.23, and that the City Commission approve the
annual CPI Adjustment to be effective on October 1, 2021, and shall not exceed 4
percent of the adjusted Contract Cost or $31,661.00, per Bid No. 19-29B, and to
authorize an annual expenditure not to exceed $831,632,47 including future annual
price escalation / de-escalation per Bid No 19-29B; authorizing proper City Officials to
execute Contract Renewals; and •
WHEREAS, the City Commission of the City of Tamarac, deems it to be in the
Temp. Reso. 13574
July 14, 2021
Page 3 of 5
• best interest of the citizens and residents of the City of Tamarac to authorize and
approve the Cost Adjustment due to quantity changes, nunc pro tunc, which shall not
exceed $109,364.23, and that the City Commission approve the annual CPI Adjustment
to be effective on October 1, 2021, and shall not exceed 4 percent of the adjusted
Contract Cost or $31,661.00, per Bid No. 19-29B, to authorize an annual expenditure
not to exceed $831,632,47 including future annual price escalation / de-escalation per
Bid No 19-29B; and authorize proper City Officials to execute Contract Renewals.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA THAT:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this
Resolution upon adoption hereof, and all exhibits referenced and attached hereto are
incorporated herein and made a specific part of this resolution.
SECTION 2: The City Commission HEREBY approves the Cost
Adjustment due to quantity changes, nunc pro tunc, which shall not exceed
$109,364.23, and further approves the annual CPI Adjustment to be effective on
October 1, 2021, and shall not exceed 4 percent of the adjusted Contract Cost or
$31,661.00, per Bid No. 19-29B, per the Contract Cost sheet, hereto attached as
"Exhibit 1".
SECTION 3: Annual expenditures in the amount not to exceed budgeted
IIIamount plus any future annual escalation/de-escalation per the Terms and Conditions
Temp. Reso. 13574
July 14, 2021
Page 4 of 5
of the Agreement, in accordance with Bid No. 19-29B. •
SECTION 4: The City Manager or Designee is HEREBY authorized to
extend or renew the Agreements with SFM Services, Inc. for Grounds Maintenance
Services and to approve any annual price escalation/de-escalation as provided for by
the Terms and Conditions of the Agreement, in accordance with Bid No. 19-29B.
SECTION 5: The City Manager or designee is HEREBY authorized to
approve and initiate Change Orders in amounts not to exceed $65,000.00 per Section
6-147 of the City Code, and close the contract award, which includes, but is not limited
to making final payment and releasing bonds per Section 6-149 of the City Code, when
the work has been successfully completed within the terms, conditions and pricing of
the agreement.
SECTION 6: All resolutions or parts of resolutions in conflict herewith are •
hereby repealed to the extent of such conflict.
SECTION 7: If any clause, section, other part or application of this
Resolution is held by any count of competent jurisdiction to be unconstitutional or
invalid, in part or application, it shall not affect the validity of the remaining portions or
applications of this Resolution.
"The remainder of this page is intentionally left blank."
•
Temp. Reso. 13574
July 14, 2021
Page 5 of 5
IIIISECTION 8: This Resolution shall become effective immediately upon its
passage and adoption.
PASSED, ADOPTED AND APPROVED this '� day of J RL ' 2021.
MICHELLE . OMEZ
MAYOR
ATTEST:
.
/ /,�
JE NIFER;JOHNS , CMC
0 ACTING CITY CL RK
RECORD OF COMMISSION VO1E�
MAYOR GOMEZ
DIST 1: COMM. BOLTON ((ES
DIST 2: COMM. GELIN
DIST 3: V/M VILLALOBOS 0
DIST 4: COMM. FLACK() y
I HEREBY CERTIFY that I have
approved this RESOLUTION as to form.
J H IN, R.
CI ATTORN
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TR 13574-EXHIBIT 2
IlISEM
SERVICES, INC.
June 29, 2021
Troy Gies
City of Tamarac
7525 NW 88th Ave.
Tamarac, FL. 33321
Subject: Agreement 19-29B Citywide Landscaping Maintenance
Dear Mr. Gies:
Per Bid No 19-29B, the contract specifically allows for an annual adjustment (increase or
decrease) equal to the percentage change to the Miami Urban CPI Index for the 12-month period
ending the previous June, which is June 30, 2021 for the current contract term. The maximum
increase is 4% for any 12 month period. Based the latest numbers available, the CPI Index is
estimated to be at or above 4%. Therefore, we are asking for approval of an adjustment not to
exceed 4%, calculated in the above stated manner; and the change would take effect on October
• 1, 2021.
Please let us know if this is approved and as of what date so we can adjust the billing. If you
have any questions I can be reached directly at 305.525.9442.
Sincerely,
ekdatlast 944ute
Christian Infante
President
•
9700 N.W.79th Avenue,Hialeah Gardens,Fl.33016•Phone:(305)818-2424 Fax:(305)818-2428•