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HomeMy WebLinkAboutCity of Tamarac Resolution R-2022-017 Commission Initiative PolicyTemp. Reso #13733 January 26, 2022 Page 1 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2022- )1 % A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA ADOPTING CITY COMMISSION INITIATIVE POLICY AND AUTHORIZING ITS IMPLEMENTATION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Section 10, Art. VII, Florida State Constitution prohibits the state or the county or any agency thereof from giving, lending, or using its taxing power or credit to aid any private interest or individual; and WHEREAS, the Florida Supreme Court and the Attorney General Opinions have consistently interpreted this provision to mean that public funds can only be expended for a valid public purpose; and WHEREAS, on September 29, 2020, the City Commission of the City of Tamarac adopted Ordinance No. 0-2020-011, adopting the operating budget, revenues and expenditures, the capital budget, and the financial policies for the fiscal year 2021; and WHEREAS, the adopted budget included allocation for the City Commission initiatives; and WHEREAS, this necessitated the need to develop uniform policy and procedures for Commission member initiatives; and WHEREAS, the proposed City Commission Initiative Policy No. 22-01, attached HERETO as Exhibit 1, provides the uniform policies and procedures for effective Temp. Reso #13733 January 26, 2022 Page 2 management of the Commission initiatives, including proper use of initiatives funds and proper procedures for initiative implementation; and WHEREAS, the proposed City Commission Initiative Policy No. 22-01 will provide guidance to the members of the City Commission and City staff, pertaining to initiatives organized, initiated, or facilitated by individual Commissioners, including those implemented in partnership with third -party organizations; and WHEREAS, the proposed City Commission Initiative Policy No. 22-01 provides guidelines and methods to consistently and responsibly pay for and implement initiatives in accordance with the City's adopted annual budget and in accordance with the public purpose requirement for expenditure of public funds; and WHEREAS, the City Manager, the Financial Services Director and the Parks and Recreation Director recommend the adoption and implementation of the proposed City Commission Initiative Policy No. 22-01; and WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best interests of the citizens and residents of the City of Tamarac to adopt the proposed City Commission Initiative Policy No. 22-01. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, THAT: SECTION 1: The foregoing `WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution. All exhibits attached hereto are incorporated herein and made a specific part of this Resolution. Temp. Reso #13733 January 26, 2022 Page 3 SECTION 2: The adoption of the City Commission Initiative Policy No. 22-01 is hereby approved. SECTION 3: The appropriate City Officials are hereby authorized to implement the the City Commission Initiative Policy No. 22-01. SECTION 4: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 5: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 6: This Resolution shall become effective immediately upon its passage and adoption. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK Temp. Reso #13733 January 26, 2022 �p Page 4 PASSED, ADOPTED AND APPROVED this y` day of F 2022. &-ao-a , MIC ELLS J. GOM Z MAYOR ATTEST: I F E R J H S N, CMC CITY CLERK RECORD OF COMMISSION VOTE: MAYOR GOMEZ ,I es DIST 1: COMM. BOLTON Pllb DIST 2: V/M GELIN Nb DIST 3: COMM. VILLALOBOS `(6-cl DIST 4: COMM. PLACKO I HEREBY CERTIFY that I have approvgd t1 js RESOLUTION as to form. JOFfN-R HERIN, J CITY ATTORNEY TAMARAC City of Tamarac, Florida The�,.tyor Your dministrative Policy -DRAFT Title: City Commission Initiative Policy Origination Date: February 9, 2022 Revised: N/A Next Scheduled Review: February 9, 2026 Originating Department: Mayor and Supersedes: All previous and existing Commission Office memos or administrative policies in conflict Policy Number: 21-01 Effective Date: February 9, 2022 Page 1 of 12 Title: COMMISSION INITIATIVE POLICY Policy Number: 21-01 and City resources outside of the regular City course of business. 3. City resources include but are not limited to the usage of City funds, rooms, facilities, parks, staff assistance, equipment, marketing and promotional materials and efforts or other City assets. III. Policy: 1. It is the policy of the City Commission of the City of Tamarac that all City initiatives that require the use of City resources, including but not limited to the use of City facilities and/or staff, shall be planned for, budgeted for, and approved during the City's Annual Budget process. 2. Commission initiative account expenditures shall not exceed the amounts allocated in the appropriate Fiscal Year budget and shall comply with all applicable State of Florida regulations, the City's Code provisions, and this Policy. Goods and services for initiatives procured by the members of the City Commission shall be procured pursuant to the appropriate City Code provisions as may be amended from time to time. 3. All public funds, however spent, must have a public purpose. In general, a public purpose is defined as an activity or service that is open to all members of the public, (may be limited to City residents) regardless of race, creed, gender, sexual orientation, religious affiliation, etc., without restriction, and which does not promote a particular religion. Pursuant to Florida Statutes Section 112.313 (6) City funds may only be used for a public purpose and may not support political activities (including but not limited to lobbying, campaigns or endorsements) and/or primarily benefit private interests. 4. All expenses related to the initiative implementation shall be charged to the sponsoring Commission member's initiative account to ensure proper allocation of funds, including but not limited to the following: ■ Staff overtime ■ Refreshments ■ Supplies ■ Facility rental fees (for non -City facilities only or Colony West; every effort must be made to utilize City public facilities, partnerships with HOAs and non -profits for free usage of event/meeting space) ■ Expert/speaker fees ■ Furniture or equipment rental ■ Permits ■ BSO detail ■ Marketing (graphic design, photos, signs, banners, video, printing and other marketing efforts) ■ Contributions to non-profit organizations as defined by the IRS that provide services to City Residents (such organizations must be on the Page 2 of 12 Title: COMMISSION INITIATIVE POLICY Policy Number: 21-01 City Commission adopted list of Charitable Entities for City funds to be disbursed) Support for school -based organizations including but not limited to choirs, bands, athletics and school clubs Support for unbudgeted activities sponsored by the City Commission or individual Commissioner ■ Any other expenditures associated with the initiative. Funding may only be used for activities deemed to be a valid public purpose. Uses identified as allowable may be authorized directly by the Commissioner from their account subject to review and approval requirements outlined in this policy. Any other proposed use of initiatives funds must be authorized by the City Commission. 4. All requests for resource usage, staff assistance or participation in initiatives shall be submitted to and approved by the City Manager's Office. Staff shall not volunteer their time for initiatives. 5. Initiative funds will be released when all applicable forms outlined in this policy have been submitted and approved by Financial Services and the City Manager or designee. 6. Expenditures made or requested by the members of the City Commission shall be reimbursed by the City in accordance with the established accounting practices. Goods and/or services must be received prior to September 30 of the year to qualify for reimbursement or be charged to the current Fiscal Year. IV. Procedures: Any member of City Commission planning an initiative shall follow the initiative procedure outlined herein and summarized in the attached Exhibit "A": Plan for and propose initiatives, events and meetings to determine estimated budget amounts for the City Commission approval during the annual budget process. Initiative funds will be established through an allocation in the City Commission Budget for such initiatives. 2. The following steps shall be followed to ensure timely, efficient and effective initiative implementation: 2.1 Sponsoring Commission member shall submit the completed Application (Exhibit "B") to the City Manager's Office. It is the responsibility of the submitting Commissioner to provide an accurate and complete list of initiative expectations, including the set-up plan. If the initiative involves partnership with a third -party organization, it is also the responsibility of the sponsoring Commissioner to gather and include the appropriate partner information. A letter from a non-profit partner Page 3 of 12 Title: COMMISSION INITIATIVE POLICY Policy Number: 21-01 expressing approval or request to engage as an initiative partner must be attached. 2.2 Deadlines for the Application submission shall be established as follows: 2.2.1 Minimum of 120 days before the expected implementation date for most events. This will ensure proper planning, execution and promotion of initiatives. 2.2.2 Minimum of 45 days for facility usage requests. 2.2.3 Minimum of 30 days for simple initiatives, such as meetings or virtual panels. 2.3 The City Manager's Office will forward the Application to the Parks and Recreation Department that will engage the appropriate departments in the application review to determine the cost and logistics, coordinate the necessary follow up communications, keeping the City Manager's Office and the sponsoring Commissioner updated. The City Manager's Office will forward the completed "Risk Management Guidelines for Commissioner Events Form" to Risk Management Division to coordinate with the sponsoring Commissioner the appropriate insurance and risk waiver requirements. 2.4 Collaboration and timely communication between the sponsoring Commissioner and City staff is of the utmost importance. The sponsoring Commissioner shall communicate expectations and respond to all staff's requests for clarification and direction in a timely manner. Staff shall request clarification, share updates and recommend alternatives to solve any encountered issues, as needed to ensure successful implementation. The sponsoring Commissioner's community engagement liaison or legislative aide shall participate in the initiative planning meetings, as requested by staff, and complete all actions assigned by the agreed upon deadlines, including securing business sponsors where possible. 2.5 Staff overtime costs shall be factored into the initiative costs and shall not exceed the amount budgeted for this purpose in the appropriate Fiscal Year budget. Parks and Recreation Department shall estimate the initiative cost and request the initiative account balance to determine whether sufficient resources exist to proceed with the initiative as requested by the sponsor. Strategies to reduce the initiative's scope, cost and required staff time shall be discussed with the sponsoring Commissioner, in the event that available resources are insufficient. 2.6 Commissioner shall submit a draft "Initiative Budget Form", attached hereto as Exhibit "C" with the Application. Staff shall utilize and update this form to record all initiative -related expenses, including overtime costs, and keep proper backup. Page 4 of 12 Title: COMMISSION INITIATIVE POLICY Policy Number: 21-01 2.7 Requests for staff to make initiative purchases or process initiative -related invoices for payment shall be accompanied by the "Reimbursement/purchase/ payment request form" (Exhibit "D") attesting that the expenditures are made for a public purpose and while carrying out the Commissioner's official responsibilities. Proper documentation, including clear item description, amounts, purpose and detailed invoices shall be submitted with the "Reimbursement/payment/purchase request form" seven (7) business days prior to the expected payment or purchase date. 2.8 For goods and services procured by the sponsoring elected official, the sponsoring Commissioner shall submit the "Reimbursement/purchase/ payment request form", attesting that the expenditures were made for a public purpose and while carrying out the Commissioner's official responsibilities. Proper documentation, including detailed invoices and proof of payment, shall be submitted with the Reimbursement/ purchase/payment request form within 30 days from the date of the expenditure. The amount of tax paid cannot be reimbursed. 2.9 Proper care shall be taken to maintain all purchases (including, but not limited to, gift cards, vouchers, gift baskets and other giveaways) accounted for and secured until their distribution to the intended recipients. To ensure the proper chain of custody, staff and Commissioners shall follow the procedures outlined in the City's Cash Handling Policy 02-04R, as may be amended from time to time. Staff shall secure the sponsoring Commissioner's signature attesting that gift cards, vouchers, gift baskets and/or other giveaways were received by the sponsoring Commissioner. Recipients of check, voucher, gift card or other donations shall be required to sign a document indicating that they received the item(s). 2.10 Sponsoring elected official shall work with the Risk Management division prior to signing any agreement with the vendor and/or partner to ensure that proper insurance provisions are incorporated into the agreement and that the vendor and/or partner provides the required insurance documentation to the City in advance of the event. "Risk Management Guidelines for Commissioner Events" form (attached hereto as Exhibit "E") shall be utilized to provide necessary information to Risk Management. It shall be submitted to the City Manager's Office along with the Application in accordance with the deadlines established in Section 2.2. 3. Sections IV. 2.1-2.6 do not apply to one-time purchase (e.g. lunch with constituent, press release, mailer, City shirt purchases, donations) reimbursement requests that are not associated with events, meetings or other initiative activities. Page 5 of 12 Title: COMMISSION INITIATIVE POLICY Policy Number: 21-01 Approved: Kathleen Gunn Date City Manager I certify that I have received, read in its entirety including the Exhibits, understand, and will comply with the provisions of this City Commission of the City of Tamarac policy: City Commission Event and Meeting Policy #21-01 Elected Official Name Title Mayor and Commission Office Signature Department Date Page 6 of 12 Commissioner provides list of desired vendors/partners Risk provides insurance requirement to Commissioner and/or Commissioner and/or Commissioner's liaison providesinsurance requirements to vendor/partner Funds allocated to implement an initiative under the City's adopted Commission members identify initiative ideas to implement in the Is there a vendor/partner nranni7ntinn9 Sponsoring Commission member gathers and includes appropriate third-nnrtv nnrtner infnrmntinn Sponsoring Commission member submits City Commission Initiative/Resource Request Application (Exhibit B) Min. 120 days in advance for most initiatives Commissioner Risk City staff will determine cost, logistics and/or and provide feedback. Sponsoring Commissioner' provide Commissioner's liaison participates in s Aide send s planning meetings and completes certificates to feedbac Risk k as to Management why If available resources are insufficient, certific including budgeted staff overtime cost, atP .x,a� staff will discuss strategies with the Certificate Commission member to reduce the approved by Risk initiative's scone. cost. and reauired Staff utilizes Exhibit C to log all initiative expenses. The cost of the initiative is charged to the sponsoring Risk approved Commission member initiative account vendor/partner Risk management will Sponsoring Commission member submits continue in a safety role reimbursement for expenses procured by and participate in meetings I Commission member for the initiative Sponsoring Commission member submits City Commission Initiative/Resource Request Application (Exhibit B) Min. 120 days in advance for most initiatives Min. 45 days in advance for facility City staff will determine cost, — logistics and provide feedback. Sponsoring Commissioner's liaison participates in planning meetings and completes assigned If available resources are insufficient, including budgetec staff overtime cost, staff will discuss strategies with the Commission member to reduce the initiative's scope, cost, and Staff utilizes Exhibit C to log all initiative expenses. The cost of the initiative is charged to the sponsoring Commission member Sponsoring Commission member submits reimbursement for expenses procured by Commission member Title: COMMISSION INITIATIVE POLICY Policy Number: 21-01 Exhibit B TAMARAC CITY COMMISSION %...e INITIATIVE/RESOURCE REQUEST APPLICATION The City For Your Life To be submitted at least 120 days before the event APPLICANT •- • Today's Date Sponsoring Commissioner Event Contact Details Name: Number: Email: GENERAL •_ • Name of Initiative, Event, Meeting Vendors Partner Organization(s) Food Truck ❑ YES ❑ NO ❑ YES ❑ NO ❑ YES ❑ NO If yes: Attach Risk Management Guidelines for If yes: Attach Risk Management Guidelines for Note: Food trucks require an Commissioner Events Form and collect Risk Commissioner Events Form and collect Risk inspection by Fire Rescue Management waivers if applicable. Management waivers if applicable. If non-profit, attach a letter of approval or request to engage. Preferred Dates for Initiative (List 3) Initiative Event/ Description: Participation Fee for Vendors/Partners ❑ YES ❑ NO ❑ If yes, fee amount $ (Only for initiatives requiring vendor/partner fees) Requested Location, Room/Facility: Estimated Attendance/Capacity Crowds larger than 250 need a certified crowd manager Budget Information Estimated Cost: Account Number(s) Please attach budget Requested Staff and Resources - Prior to activity, event, meeting Flyer Design ❑ YES ❑ NO ❑ YES ❑ NO (lfyes, select who will design the flyer) If yes, attach a detailed set up plan layout drawing ❑ Liaison design ❑Contract Vendor El Other Promotion (Check all that apply) ❑ Social media ❑ Include in monthly event video ❑ Press Release (Provide media source) ❑ Email (provide addresses) ❑ Print flyers (# ) ❑ Sign/Banner (#, locations) _ ❑ Other Coordination (Liaison will schedule meetings and keep agenda's and action registers) Additional assistance needed from other staff: ❑ YES ❑ NO /fyes, specifyexpectations Food/Refreshments ❑ YES ❑ NO (Ifyes, list type and amounts) Other Requested Staff and Resources - Prior to activity, event, meeting Page 8 of 12 Title: COMMISSION INITIATIVE POLICY Policy Number: 21-01 Requested Staff & Resources — During the activity, event, meeting Staff (Check all that apply) ❑ IT personnel support ❑ Road closures ❑ Fire Dept. presence ❑ BSO presence/traffic control ❑ Manning registration tables ❑ Other ❑ Staff presenters (list departments and topics) Resources (Check all that apply) ❑ Sound System ❑ Live Streaming ❑ A/V Equipment (List, including #s) ❑ Chairs (Total number: ) (Mark "Reserved" #: ) ❑ Tables (Shape: ) ( Size: ) (Number: ) ❑ Table Covering type, i.e. plastic, linens ❑ Tents/ Canopies (Size: ) (Number: ) Tents larger than 1 0x1 0 require a permit from the Building department Other Requested Staff & Resources — During the activity, event, meeting Requested Staff and Resources - Post activity, event, meeting Break down and clean-up (Select all that apply) ❑ Breakdown (Parks, Public Svcs. IT) ❑ BSO / Public Svcs. Traffic Control Other Requested Staff and Resources - Post activity, event, meeting If there are left over supplies and equipment. Please specify how items will be handled (i.e. stored, donated etc.) Also list applicable organization(s) and contact information. Page 9 of 12 Title: COMMISSION INITIATIVE POLICY Policy Number: 21-01 Exhibit C: INITIATIVE BUDGET FORM CITY COMMISSION EVENT / RESOURCE REQUEST BUDGET Budget should be approved prior to event • • . - item# Name Description Cost per unit ($) Quantity Extended Cost ($) 1 Supplies 2 Supplies 3 Refreshment 4 Refreshment 5 Facility Rental Fee 6 Speaker Fee 7 Entertainment Fee 8 Furniture & Equipment Rental 9 BSO Detail 10 Marketing 11 PIO Cost 12 Staff Overtime 13 Permits 14 Other 15 Other 16 Other 17 Other 18 Other 19 Other 20 Other Approved: Sponsoring Commissioner Date Page 10 of 12 Title: COMMISSION INITIATIVE POLICY Policy Number: 21-01 Exhibit D: CITY COMMISSION REIMBURSEMENT/PURCHASE/PAYMENT REQUEST FORM TAMARAC �, The City For Your Life CITY OF TAMARAC COMMISSION REIMBURSEMENT/PURCHASE/PAYMENT REQUEST FORM NAME: THIS IS A REQUEST FOR: ❑ REIMBURSEMENT ❑ INITIATIVE PURCHASE ❑ PAYMENT OF INVOICE FORM OF PAYMENT: ❑ FPO # ❑ PRO CARD ❑ PURCHASE REQ. # DATE DESCRIPTION AND PURPOSE TOTAL $ TOTAL: $ FINANCE DEPARTMENT USE ONLY AUDITED BY: ACCOUNT NUMBER: FINANCE AUTHORIZATION: SIGNATURE - CITY MANAGER I certify that this expense is true and correct in every material respect and that these expenses were actually incurred in the performance of my official duties. NAME: SIGNATURE: DATE: Page 11 of 12 Title: COMMISSION INITIATIVE POLICY Policy Number: 21-01 Exhibit E: RISK MANAGEMENT GUIDELINES FOR COMMISSIONER EVENTS Please fill out required information as applicable. If partner and vendor information changes, please review this document and resend to risk management. Risk Management Contact: kathys@tamarac.org and mildredv@tamarac.org VENDOR NAME I CONTACT PERSON VENDOR LIST CONTACT # I CONTACT EMAIL I SERVICES PROVIDING? PARTNER LIST PARTNER ORGANIZATION CONTACT PERSON CONTACT # CONTACT EMAIL SERVICES PROVIDING/CONTRIBUTION TO EVENT TAX EXEMPT ID # ffAppficabfe All vendors/partners are required to provide proof of insurance. Our standard requirements are: • General liability (one million dollars combined single limit) • Auto Liability (one million dollars combined single limit) • Workers' Compensation Depending on the nature of their services, some vendors/partners insurance requirements may be more or less than the standards requirements above. Once Risk Management receives the vendor list, they will advise if any of the vendors need additional insurance limits or coverage. The general liability and auto liability policies must name "City of Tamarac, its officials and employees" as additional insureds. In the DESCRIPTION OF OPERATIONS, have them list the event by name: i.e. Fall Neighborhood Picnic on September 20, 2021 (see highlighted section). Page 12 of 12 Title: COMMISSION INITIATIVE POLICY Policy Number: 21-01 Aco Ef CERTIFICATE OF LIABILITY INSURANCE 77� THIS CERTIpCATE IS 199OE6 ,b,,9 A MATTER 6F INFORMATION ONLY AND CONFERS N8 RIGHTS UPON THE CERTIFICATE HOLIER. TNl9 CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUINO IieSURER4S], AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT-- IF the certlficele wider Is an ADDITIONAL INSURED, the pllcyllesj must he endnmed. If SUBROGATION IS WAIVED, suborn !a the terms and c richti ne of lire policy, cerfaln policies may require en snddreemeM. p statement m this certificate does not curler rights to the carli llcate holder In lieu of Such end�Heemen e . BRa-R NAVE. me IIIBVPERe. II�DPER E I THS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NMIED ABOVE FOR THE POLICY PERIOD INDICATED. IVOTYRTHSTANDING ANY REOIIFEIEN I, TERN OR CONCHTION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO W HICll THS CERTIRCATE NAY BE ISSUED OR NAY PERT".. THE INSURANCE AFFORDED BY THE POLICIES CESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EJR:LUSIONS AlitCONDfIHTNSOFSW1 POLICIES. LIMBSSHOWNMAYHAYS BEEN RE CEDBYPADCLAMS. �CLPiIEaNaE � OCCVR NEaEW I pr Wron S P9[aLWAL6AaY NAATr aEIERLL NAIE WTE f a@lL Aad1EMTE LINT APPIfSP_P. PACODCiB-CUIPKA A[16 AIRaID' BITE D4eILRY N.L dxfo w�°rosu-E° REn Aurae m COL�IIED 6ROLE IIMR .anYiPrrpwnl 1 nlrarlwrome.b s s D'� S4UR CLNNEINDE EACfIfxCHRRICE � ALiCT1EONTE o® aErarrnN s wdBKERe CafE1A3NT1nX aFFICERYJENYER E%CL1- IRrnarwYln NHI Ilya. hs VIOE unhrr NfA ecwPnoN oP fH4RAlIFN91 LUCAlIONBfYEHCETm IAa�rn •coRD IH,AN6aW RreMreelrYA Twr�pc�i ryWq E EOF, N POLICES lE CANCELLED SEFOIIN SHOULD ANY OF THE ATE THEREOF, THE RDA CEVIA GATE TNEY PRO NOTICE IDLE BE DELIVERED IN ACCORDANCE NHN THE POLICY PROVISIONS. A- REPRFFEBiAINE V LIIKYIIILA IIIR. All n9mE reeerYee- ACORI25 (m1 W135) The ACORD name and logo are regiemred marks of ACARD Please forward all insurance certificates to the Risk Management for review for sufficiency. The Commissioner's office is responsible to request and receive the certificates and forward them Risk Management for approval. Insurance requirement instruction sheets are available to hand out to your vendors. The Risk Management Division will review all certificates for sufficiency. Risk is also available to answer any questions, clarify insurance requests for the vendors. Risk will also retain copies of all certificates. Page 13 of 12 Title: COMMISSION INITIATIVE POLICY Policy Number: 21-01 Event: Date of Event: Dear Vendor/Partner: All vendors are required to have insurance. Insurance certificates MUST BE RECEIVED NO LATER THAN 14 DAYS BEFORE THE EVENT. Insurance must be in effect for the date(s) of the event. Please email your certificates to kathys@tamarac.org and Mildredv@tamarac.org. Minimum Insurance Requirements: • General liability $1,000,000limit • Commercial Auto Liability $1,000,000 limit • Workers' Compensation As per statutory requirements All general liability and auto liability policies must name "City of Tamarac, its officials and employees" as additional insureds. Workers' Compensation must provide a waiver of subrogation to the City. Depending on the service you are providing, additional limits or coverage(s) may be required. SPECIAL NOTICE FOR FOOD TRUCKS In addition to the above insurance requirements, please remember to have an inspection by the Fire Department. Contact Rebecca Geimer, Assistant Fire Marshal 954-597-3894 or Rebecca.Geimer@tamarac.org. Page 14 of 12