HomeMy WebLinkAboutCity of Tamarac Resolution R-2022-075 Award to Zones, LLC the Purchase of Cisco Systems SMARTnetTemp. Reso. #13815
July 13, 2022
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CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2022 - b7�
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA, RATIFYING PAST
PURCHASES FROM ZONES, LLC; AWARDING BID 22-
22B TO ZONES, LLC, AND APPROVING THE
PURCHASE OF A CISCO SYSTEMS SMARTNET
MAINTENANCE AND SUPPORT AGREEMENT FROM
ZONES, LLC AT A TOTAL COST OF $47,431.45;
AUTHORIZING EXPENDITURES FROM THE
APPROPRIATE ACCOUNTS; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Florida Statutes provide that municipalities shall have the
governmental, corporate, and proprietary powers to enable them to conduct municipal
government, perform municipal functions, and render municipal service, and exercise any
power for municipal purposes, except when expressly prohibited by law; and
WHEREAS, Article IV, Section 4.07 of the City Charter of the City of Tamarac
("City") empowers the City to adopt, amend, or repeal such ordinances and resolutions
as may be required for the proper governing of the City; and
WHEREAS, technology is one of the key components in the efficient delivery of
City services, and the City's network infrastructure is critical to ensuring continued
operations; and
WHEREAS, the City has multiple Cisco Systems SMARTnet contracts, providing
maintenance and support, and replacement coverage, for critical Cisco Systems network
switches and equipment, which expire on or about July 23, 2022, thereby requiring
renewal in order to maintain said coverage; and
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July 13, 2022
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WHEREAS, on May 27, 2022, the City issued Bid 22-22B - Cisco Network Switch
SMARTnet Renewal, requesting quotes from authorized Cisco Systems partners and/or
resellers, for a Cisco Systems SMARTnet renewal, to renew referenced items for approx.
three (3) years, co -terming all renewal items on July 23, 2025; and
WHEREAS, six (6) responses / quotes were received, as shown below:
Zones, LLC $47,431.45
Veytec $49,210.30
ITsavvy LLC $49,661.22
Vology, Inc. $50,633.94
Mvation Worldwide Inc. $50,765.49
Sunflower Lab LLC $50,861.86
and
WHEREAS, the quote from Zones, LLC was deemed as the least expensive for
the required Cisco Systems SMARTnet maintenance and support renewal; and
WHEREAS, funding is available in the Information Technology operating account
for said purposes; and
WHEREAS, the aggregate annual expenditure thus far through Zones, LLC has
been $22,877.69, but with the purchase of the Cisco Systems SMARTnet maintenance
and support renewal, at a cost of $47,431.45, will total $70,309.14, thereby requiring City
Commission approval for expenditures in excess of the State of Florida threshold for
Category Three as defined in the F.S. §287.017(3), currently set at $65,000 per City of
Tamarac Code §6-145; and
WHEREAS, it is the recommendation of the Director of Information Technology
and the Purchasing and Contracts Manager that the City Commission of the City of
Tamarac ratify past expenditures with Zones, LLC, award Bid 22-22B to Zones, LLC, and
Temp. Reso. #13815
July 13, 2022
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approve the purchase of the Cisco Systems SMARTnet Maintenance and Support Renewal
for Cisco Systems network switches and equipment for approx. three (3) years, to co -term all
referenced renewal items to July 23, 2025, at a total cost of $47,431.45, from Zones, LLC;
and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in
the best interest of the business owners, residents, and visitors of the City of Tamarac to
ratify past expenditures with Zones, LLC, to award Bid 22-22B to Zones, LLC, and to
approve the purchase of the Cisco Systems SMARTnet Maintenance and Support Renewal
for Cisco Systems network switches and equipment for approx. three (3) years, to co -term all
referenced renewal items to July 23, 2025, at a total cost of $47,431.45, from Zones, LLC.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
TAMARAC, FLORIDA THAT:
Section 1: The foregoing recitals are true and correct and hereby adopted as
the legislative and administrative findings of the City Commission; all exhibits attached
hereto are incorporated herein and made a specific part of this Resolution.
Section 2: The City Commission ratifies past expenditures with Zones, LLC,
awards Bid 22-22B to Zones, LLC, and approves the purchase of the Cisco Systems
SMARTnet Maintenance and Support Renewal for Cisco Systems network switches and
equipment from Zones, LLC, for approximately three (3) years, to co -term all referenced
renewal items to July 23, 2025, at a total cost of $47,431.45, and authorizes the appropriate
City Officials to execute a Purchase Order for the purchase of the Cisco Systems
SMARTnet Maintenance and Support Renewal.
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July 13, 2022
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Section 3: Funding is available for the purchase of the Cisco Systems
SMARTnet Maintenance and Support Renewal from the appropriate accounts for a total
cost not to exceed $47,431.45.
Section 4: All resolutions or parts of resolutions in conflict herewith are hereby
repealed to the extent of such conflict.
Section 5: If any clause, section, other part, or application of this Resolution is
held by any court of competent jurisdiction to be unconstitutional or
invalid, in part or application, it shall not affect the validity of the remaining portions or
applications of this Resolution.
Section 6: This Resolution shall become effective immediately upon adoption.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
PASSED, ADOPTED AND APPROVED this 13t" day of July, 2022.
ATTEST:
kr&AA :h V�l -0 e- -
KIMBERLY LLON, CMC
ACTING CITY CLERK
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July 13, 2022
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— XL4L �-7 a
MICHE LE J. GOMEZ
MAYOR
RECORD OF COMMISSION VOTE:
MAYOR GOMEZ:
DIST 1: COMM. BOLTON
DIST 2: V/M GELIN
DIST 3: COMM. VILLALOBOS
DIST 4: COMM. PLACKO
APPROVED AS TO FORM AND LEGAL SUFFICIENCY FOR
THE USA ANb RELIANCE OF THE CITY OF TAMARAC ONLY.
JOHN E-R1 ,, JR.
CITY ATTCkRNEY
22-22B
Cisco Network Switch SMARTnet Renewal
Closing Date: Tuesday, June 28, 2022
Submission Summa
Vendor
City/Province
Submission Name
Unofficial Value or Notes
ZonesLLC
Auburn, WA
Submission 1
$47,431.45
veytec
ORLANDO, FL
Submission 1
$49,210.30
ITsavvy LLC
Addison, IL
Submission 1
$49,661.22
Vology, Inc.
Clearwater, Florida
Submission 1
$50,633.94
Mvation Worldwide Inc.
Glen Cove, NEW YORK
Submission 1
$50,765.49
Sunflower Lab LLC
Hilliard, Ohio
Submission 1
$50,861.86
Witness (Print Name) Signature Date
Witness (Print Name) Signature Date
Witness (Print Name) Signature Date