HomeMy WebLinkAboutCity of Tamarac Resolution R-2023-008Temp. Reso. #13886
January 25, 2023
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CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2023- 004�
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, APPROVING TASK
AUTHORIZATION NO. 23-03D AND AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO EXECUTE TASK
AUTHORIZATION NO. 23-03D WITH STANTEC
CONSULTING SERVICES, INC., TO PROVIDE A THIRD -
PARTY PEER REVIEW OF THE DESIGN PLANS AND
SPECIFICATIONS FOR THE WATER TREATMENT PLANT
CONTROL BUILDING & SITE IMPROVEMENTS PROJECT
IN ACCORDANCE WITH THE CITY'S CONSULTING
ENGINEERING AGREEMENT AS AUTHORIZED BY
RESOLUTION NO. R-2022-138, AT A BASE CONTRACT
COST NOT TO EXCEED $13,223.00, A CONTINGENCY IN
THE AMOUNT OF 10% OR $1,322.00 WILL BE ADDED TO
THE PROJECT ACCOUNT FOR A TOTAL PROJECT
BUDGET OF $14,545.00; RATIFYING PAST PURCHASES
FROM STANTEC CONSULTING SERVICES, INC. IN THE
AMOUNT OF $64,580.00, FOR A TOTAL AGGREGATE
SPEND OF $79,125.00; AUTHORIZING EXPENDITURES
FROM THE APPROPRIATE ACCOUNTS; PROVIDING FOR
CONFLICTS; PROVIDING FOR SCRIVENER ERRORS;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, Florida Statutes provide that municipalities shall have the
governmental, corporate, and proprietary powers to enable them to conduct municipal
government, perform municipal functions, and render municipal service, and exercise any
power for municipal purposes, except when expressly prohibited by law; and
WHEREAS, Article IV, Section 4.07 of the City Charter of the City of Tamarac
("City") empowers the City to adopt, amend, or repeal such ordinances and resolutions
as may be required for the proper governing of the City; and
Temp. Reso. #13886
January 25, 2023
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WHEREAS, the Mayor and City Commission deem it to be in the best interest of
the citizens, residents, and staff of the City of Tamarac to maintain and upgrade City water
treatment and distribution; and
WHEREAS, the Water Treatment Administration building was constructed in 1969
with a second -floor addition added in 1986; and the building does not meet current
hurricane standards; and
WHEREAS, an Engineering Investigation and Assessment performed in 2012
identified conditions that require an extensive renovation or replacement of the building
in order to meet current standards; and
WHEREAS, the City Commission approved a contract with CPZ Architects Inc., in
June 2020, via Resolution No. R-2020-049, for the design of the Water Treatment Plant
Control Building & Site Improvements Project; and
WHEREAS, CPZ Architects, together with their design team have completed the
design plans and specifications for this project; and
WHEREAS, the Water Treatment Plant Control Building & Site Improvements
Project is now ready to go out for bid through the City's competitive bidding process, and
considering this is a very large scale and highly technical project with a proposed budget
of $25,000,000.00, City Staff recommend, out of an abundance of caution, that third -party
peer review of the design plans and specifications be performed to ensure that they are
thorough and comprehensive and to try to minimize potential issues that could generate
change orders to the City; and
Temp. Reso. #13886
January 25, 2023
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WHEREAS, upon Consideration, Public Services Staff have selected Stantec
Consulting Services Inc. ("Stantec") to perform this third -party peer review, as Stantec
possesses the required expertise, experience, knowledge, and resources to perform this
third -party peer review; and
WHEREAS, Stantec, has been pre -qualified as an approved consultant for
architectural services by the City of Tamarac as authorized by Resolution No. R-2022-
138, incorporated herein by reference and on file at the Office of the City Clerk; and
WHEREAS, per Task Authorization Number 23-03D, at a base contract cost not
to exceed $13,223.00, a contingency in the amount of 10% or $1,322.00 will be added to
the project account for a total project budget of $14,545.00, a copy of Task Authorization
is attached hereto as "Exhibit 1 "; and
WHEREAS, Funding exists in the Utilities Renewal and Replacement Capital Fund
for said project; and
WHEREAS, per City Ordinance and Procurement Policy, the City Manager
previously approved Purchase Order No. 260353 and Purchase Order No. 260292, which
are incorporated herein by reference and on file in the office of the City Clerk; and
WHEREAS, the cumulative total of the two (2) above mentioned Purchase Orders
is $64,580.00, and therefore did not have nor did they require City Commission approval;
and
WHEREAS, the additional proposed Task Authorization No. 23-03D for third -party
peer review of the design plans and specifications for the Water Treatment Plant Control
Building & Site Improvements Project will result in a cumulative total of $79,125.00 in
Temp. Reso. #13886
January 25, 2023
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Fiscal Year 2023, thereby requiring City Commission approval for expenditures in excess
of the State of Florida threshold for Category Three purchases as defined in §287.017(3),
Fla. Stat. and §6-145 of the Tamarac Code of Ordinances ("City Code"), which is $65,000;
and
WHEREAS, it is the recommendation of the Acting Director of Public Services, the
Director of Financial Services and the Purchasing and Contracts Manager that the City
Commission ratify past expenditures with Stantec at a cost of $64,580.00, that Task
Authorization No. 23-03D from Stantec Consulting Services, Inc., be approved and
executed by the appropriate City Officials, a copy of Task Authorization No. 23-03D is
attached hereto as "Exhibit 1 ", and to further authorize a cumulative total expenditure of
$79,125.00; and
WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be
in the best interest of the business owners, residents, and visitors of the City of Tamarac
to ratify past expenditures with Stantec at a cost of $64,580.00; to accept and execute
Task Authorization No. 23-03D (a copy of which is attached hereto as "Exhibit 1 ") with
Stantec Consulting Services, Inc., to provide a third -party peer review of the design plans
and specifications for the Water Treatment Plant Control Building & Site Improvements
Project in accordance with the City's Consulting Engineering Agreement as authorized by
Resolution No. R-2022-138, at a base contract cost not to exceed $13,223.00, a
contingency in the amount of 10% or $1,322.00 will be added to the project account for a
total project budget of $14,545.00, and to approve and authorize a cumulative
expenditure of $79,125.00.
Temp. Reso. #13886
January 25, 2023
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA, THAT:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution
upon adoption hereof. All exhibits attached hereto are incorporated herein and made a
specific part of this Resolution.
SECTION 2: The City Commission ratifies past expenditures with Stantec
at a cost of $64,580.00, approves Task Authorization No. 23-03D and authorizes the
appropriate City Officials to execute Task Authorization No. 23-03D with Stantec
Consulting Services, Inc., to provide a third -party peer review of the design plans and
specifications for the Water Treatment Plant Control Building & Site Improvements Project
in accordance with the City's Consulting Engineering Agreement as authorized by
Resolution No. R-2022-138, at a base contract cost not to exceed $13,223.00, a
contingency in the amount of 10% or $1,322.00 will be added to the project account for a
total project budget of $14,545.00, a copy of Task Authorization No. 23-03D is attached
hereto as "Exhibit 1" , for a total aggregate spend of $79,125.00-1 and
SECTION 3. A cumulative expenditure in an amount not to exceed
$79,125.00 for said purposes is hereby approved.
Temp. Reso. #13886
January 25, 2023
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SECTION 3: The City Manager, or his designee, is hereby authorized to
make changes, issue change orders in accordance with Section 6-147 of the City Code,
and close the contract award including, but not limited to, making final payment within the
terms and conditions of the contract and within the contract price.
SECTION 4: All Resolutions or parts of Resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 5: Funding for the third -party peer review of the design plans and
specifications for the Water Treatment Plant Control Building & Site Improvements Project
in accordance with the City's Consulting Engineering Agreement as authorized by
Resolution No. R-2022-138, at a base contract cost not to exceed $13,223.00, a
contingency in the amount of 10% or $1,322.00 will be added to the project account for a
total project budget of $14,545.00, is available in the Utilities Renewal and Replacement
Capital Fund.
SECTION 6. Any scrivener or typographical errors that do not affect intent
of this Resolution may be corrected with notice to and authorization of the City Attorney
and City Manager without further process.
SECTION 7: If any clause, section, other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid,
Temp. Reso. #13886
January 25, 2023
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in part or application, it shall not affect the validity of the remaining portions or applications
of this Resolution.
"The remainder of this page is left blank intentionally."
Temp. Reso. #13886
January 25, 2023
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SECTION 8: This Resolution shall become effective immediately
upon its passage and adoption.
PASSED, ADOPTED AND APPROVED this day of _J�4A-! 2023.
ATTEST:
—
KIM ERLY DILLON, CMC
CITY CLERK
i
MICHELLE I d6IMEZ
MAYOR
RECORD OF COMMISSION VOTE:
MAYOR GOMEZ: —VJ&5
DIST 1: V/M. BOLTON �JE5
DIST 2: COMM. WRIGHT
DIST 3: COMM. VILLALOBOS�
DIST 4: COMM. DANIEL�
APPROVED AS TO FORM AND LEGAL SUFFICIENCY FOR THE USE AND
RELIANCE OF ThiE CITY OF TAMARAC ONLY.
HANS OTTINOT
CITY ATTORNEY
TR 13886 EXHIBIT 1
Stantec Consulting Services Inc.
Stantec 800 Fairway Drive Suite 195, Deerfield Beach FL 33441-1828
November 29, 2022
City of Tamarac
6011 Nob Hill Road
Tamarac, FL 33321
Attention: Mr. Ron Stein
Sr. Project Manager - Public Services Department
Reference: Third -Party Review for
Site and Architectural Design of the Tamarac Water Treatment Plant
Tamarac Work Authorization No. 23-03D
Dear Mr. Stein:
The firm of Stantec Consulting Services, Inc. is pleased to submit this price proposal for
the above referenced project for your review and consideration. We look forward to the
opportunity of working with The City of Tamarac (City). It is our understanding that the City
would like to Stantec to complete a third -party review of the Contract Drawings of the site
design and architectural building design of the Tamarac Water Treatment Plant.
Consultant Scope
Stantec proposes to provide one (1) third -party review for the 100% design of the site
improvements of the Tamarac Water Treatment Plant and architectural design of the Water
Treatment Plant Control Building at the Plant. The detailed review will focus on the project's
design approach, constructability, value engineering opportunities, maintenance
requirements, life safety, and building code compliance. Other discipline drawings will be
utilized for reference and coordination of review items specific to site and architectural
design. In addition, all site permit applications (drainage, utilities, tree removal, etc.) and
design calculations shall be provided for our review.
The review will include a comment log, indicating the drawing, type of comment, and
description of comment, in addition to a set of redline markup drawings for reference. The
comment log and markups will be provided upon completion of the review.
If support is required for additional reviews, backcheck of comments, or compliance to
comments, additional fees will be requested.
TR 13886 EXHIBIT 1
Fees
The fees for our services will consist of a lump sum amount of Thirteen Thousand Two
Hundred Twenty -Three Dollars ($13,223.00) broken down as follows.
Third -Party Review $ 12,609.00
Project Management $ 414.00
Reimbursables $ 200.00
TOTAL FEE $ 13,223.00
We will bill you monthly for the percentage of services rendered and for any Reimbursable
expenses. Any request for printing above the indicated amount will be billed as a
reimbursable expense as allowed in the contract.
Deliverables and Schedule
Stantec will deliver a third -party review including drawing markups and a comment log to the
City within 45 days of Notice to Proceed. The markups and comment log will include one (1)
electronic file of the drawing markups presented in pdf format and one (1) electronic file of
the comment log presented in excel format for the City's use as needed.
We look forward to the opportunity of working with the City of Tamarac. Should you have
any questions, please feel free to contact me at (954) 481-2813 or by e-mail at
terv.qlunt(@stantec.com.
Respectfully Submitted
Stantec Consulting Services, Inc.
?erranceN. Glunt,P.E.
ncipal
CC: file