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HomeMy WebLinkAboutCity of Tamarac Resolution R-2023-050Temp. Reso. # 13933 April 26, 2023 Page 1 of 3 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2023 - 0_50 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE AN AGREEMENT WITH HRE, LLC D/B/A TENZINGA TO PROVIDE ASSISTANCE TO THE CITY WITH THE DEVELOPMENT AND IMPLEMENTATION OF THE FIRST THREE STEPS OF A 7-STEP PLAN FOR BUILDING A NEW VISION, HIGHER LEVEL OF QUALITY, GREATER ACCOUNTABILITY, STRONG LEADERSHIP, BETTER FUNCTIONING ORGANIZATION, AND IMPROVED PROCESS MANAGEMENT; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Tamarac desires assistance with the development and implementation of a plan for building a new vision, higher level of quality, greater accountability, stronger leadership, better -functioning organization, and improved process management; and WHEREAS, City staff has reviewed the proposal submitted by HRE LLC D/B/A Tenzinga ("Consultant") and recommends that Consultant be selected for the services identified in the Scope of Work, attached hereto and incorporated herein as Exhibit "A", with a total contract amount, not to exceed $89,000; and WHEREAS, Section 6-148(g) of the Tamarac Procurement Code provides that professional services contracts are exempt from formal competition but require approval of the City Commission for transactions in excess of $65,000. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA THAT: Temp. Reso. # 13933 April 26, 2023 Page 2 of 3 SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution. All exhibits attached hereto are incorporated herein and made a specific part of this Resolution. SECTION 2: The appropriate City Officials are hereby authorized to execute an agreement (attached hereto as "Exhibit A") with HIRE, LLC D/B/A Tenzinga to provide assistance to the City with the development and implementation of the first three steps of a 7-step plan for building a new vision, higher level of quality, greater accountability, strong leadership, better functioning organization, and improved process management. SECTION 3: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 5: This Resolution shall become effective immediately upon its passage and adoption. "The remainder of this page is left blank intentionally" Temp. Reso. # 13933 April 26, 2023 Page 3of3 PASSED, ADOPTED AND APPROVED this W-1 day of AXL , 2023. ATTEST: KIMBEFkY DILLON, CMC CITY CLERK MICHELLE J. GOlfAEZ MAYOR RECORD OF COMMISSION VOTE: MAYOR GOMEZ 'ie�s DIST 1: V/M BOLTON '165— DIST 2: COMM. WRIGHT JR DIST 3: COMM. VILLALOBOS DIST 4: COMM. DANIEL APPROVED AS TO FORM AND LEGAL SUFFICIENCY FOR THE USE AND RELIANCE OF THE CITY OF TAMARAC ONLY. "BANS OTTINOT CITY ATTORNEY TAMARAC The City For Your Life City of Tamarac Purchasing & Contracts Division AGREEMENT BETWEEN THE CITY OF TAMARAC AND HRE, LLC D/B/A TENZINGA THIS AGREEMENT is made and entered into this 1�day of 20d3, by and between the City of Tamarac, a municipal corporation with principal offices located at 7525 N.W. 88th Ave., Tamarac, FL 33321 (the "City") and HRE, LLC, D/B/A Tenzinga, a Tennessee Limited Liability Corporation with principal offices located at 188 Front Street, Suite 116-107, Franklin, Tennessee 37064 (the "Consultant") to provide assistance to the City with the development and implementation of the first three steps of a 7-Step Plan for building a new vision, higher level of quality, greater accountability, stronger leadership, better -functioning organization, and increase process management and improvement. Now therefore, in consideration of the mutual covenants hereinafter set forth, the City and Consultant agree as follows: 1) The Contract Documents The contract documents shall consist of this Agreement, and HRE, LLC d/b/a Tenzinga proposal for the City of Tamarac dated March 24, 2023 included herein as Appendix A, including all conditions therein, (including any General Terms and Conditions, Supplementary Conditions, Statement of Work or any other provisions contained within the document), any and all addenda, Proposal executed and submitted by the Consultant, and insurance certificate(s), the City Resolution awarding the project, and all modifications issued after execution of this Agreement. These documents form the Agreement, and all are as fully a part of the Agreement as if attached to this Agreement or repeated therein. In the event of a conflict between this document and any other contract documents, this Agreement shall prevail. 2) The Work 2.1. The Consultant shall perform all work for the City required by the contract documents as set forth below: 2.1.1 Consultant shall furnish all labor, materials, and equipment necessary to facilitate the development and implementation of a new vision, business and operational processes that will provide the public with a higher level of quality, greater accountability, stronger leadership, better -functioning organization and increased process management and improvement. 2.1.2 Consultant shall perform services required as detailed in Consultant's proposal for the City of Tamarac dated March 24, 2023 which enumerates a phased development and implementation of the Scope, which includes the following three (3) Steps of a seven (7) .......................... _.......... 1 TAMARAC The City For Your Life City of Tamarac Purchasing & Contracts Division Step Plan. The scope of this project includes the following Steps- 2.1.2.1 Step 1 — Foundation Development 2.1.2.2 Step 2 -- Needs Analysis 2.1.2.3 Step 3 — Organizational Development 2.1.3 Consultant shall supervise its workforce to ensure that all workers conduct themselves and perform their work in a safe and professional manner. 2.1.4 Consultant shall comply with any and all Federal, State, and local laws and regulations now in effect, or hereinafter enacted during the term of this Agreement, which are applicable to the Consultant, its employees, agents or sub -consultants, if any, with respect to the work and services described herein. 3) Insurance 3.1. Consultant shall obtain at Consultant's expense all necessary insurance in such form and amount as specified in the original bid or proposal document or as required by the City's Risk and Safety Manager before beginning work under this Agreement including, but not limited to, Workers' Compensation, Commercial General Liability, and all other insurance as required by the City, including Professional Liability when appropriate. Consultant shall maintain such insurance in full force and effect during the life of this Agreement. Consultant shall provide to the City's Risk and Safety Manager certificates of all insurances required under this section prior to beginning any work under this Agreement. The Consultant will ensure that all Subcontractors comply with the above guidelines and will retain all necessary insurance in force throughout the term of this agreement. 3.2. Consultant shall indemnify and hold the City harmless for any damages resulting from failure of the Consultant to take out and maintain such insurance. Consultant's General Liability Insurance policies shall be endorsed to add the City as an additional insured. Consultant shall be responsible for payment of all deductibles and self-insurance retentions on Consultant's Liability Insurance policies. 4) Schedule The work to be performed under this Agreement shall be commenced after City execution of this Agreement. The work shall be completed one hundred and eighty (180) days from the date of the City's Notice to Proceed. 5) Contract Sum The Contract Sum for the above work is not to exceed Eighty -Nine Thousand Dollars and no cents ($89,000.00). TAMARAC The City For Your Life City of Tamarac Purchasing & Contracts Division 6) Payments The City shall pay Consultant upon completion of each milestone enumerated in Exhibit A. Payments will be made upon completion of the following Milestones: 6.1 Milestone 2: Completion of Step 1 — Foundation Development 6.2 Milestone 3- Completion of Step 2 -- Needs Analysis 6.3 Milestone 4- Completion of Step 3 — Organizational Development Payment requests must be properly executed and includes a complete breakdown of all tasks completed for each milestone for which the pay request is submitted. All pay requests shall provide documentation of tasks completed. The City shall pay the Consultant for work performed subject to the specifications of the job and subject to any additions and deductions by subsequent change order provided in the contract documents. All payments shall be governed by the Local Government Prompt Payment Act, F.S., Part VII, Chapter 218. 7) Indemnification 7.1. GENERAL INDEMNIFICATION- Consultant shall, in addition to any other obligation to indemnify the City and to the fullest extent permitted by law, protect, defend, indemnify and hold harmless the City, their agents, elected officials and employees from and against all claims, actions, liabilities, losses (including economic losses), costs arising out of any actual or alleged: a). Bodily injury, sickness, disease or death, or injury to or destruction of tangible property including the loss of use resulting therefrom, or any other damage or loss arising out of or resulting, or claimed to have resulted in whole or in part from any actual or alleged act or omission of the Consultant, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable in the performance of the Work; or b). violation of law, statute, ordinance, governmental administration order, rule, regulation, or infringement of patent rights by Consultant in the performance of the Work; or c). liens, claims or actions made by the Consultant or any subcontractor under workers compensation acts; disability benefit acts, other employee benefit acts or any statutory bar. Any cost of expenses, including attorney's fees, incurred by the City to enforce this agreement shall be borne by the Consultant. 7.2. Upon completion of all Services, obligations and duties provided for in this Agreement, or in the event of termination of this Agreement for any reason, the terms and conditions of this Article shall survive indefinitely. 7.3. The Consultant shall pay all claims, losses, liens, settlements or judgments of any nature whatsoever in connection with the foregoing indemnifications TAMARAC The City For Your Life of Tamarac Purchasing & Contracts Division ------ ------ ------------ - -- including, but not limited to, reasonable attorney's fees (including appellate attorney's fees) and costs. 7.4. The City and Consultant recognize that various provisions of this Agreement, including but not limited to this Section, provide for indemnification by the Consultant and requires a specific consideration be given there for. The Parties therefore agree that the sum of Ten Dollars and 00/100 ($10.00), receipt of which is hereby acknowledged, is the specific consideration for such indemnities, and the providing of such indemnities is deemed to be part of the specifications with respect to the services to be provided by Consultant. Furthermore, the City and Consultant understand and agree that the covenants and representations relating to this indemnification provision shall serve the term of this Agreement and continue in full force and effect as to the City's and the Consultant's responsibility to indemnify. 7.5. City reserves the right to select its own legal counsel to conduct any defense in any such proceeding and all costs and fees associated therewith shall be the responsibility of Consultant under the indemnification agreement. 7.6. Nothing contained herein is intended nor shall it be construed to waive City's rights and immunities under the common law or Florida Statute 768.28 as amended from time to time. 8) Non -Discrimination & Equal Opportunity Employment During the performance of the Contract, the Consultant and its subcontractors shall not discriminate against any employee or applicant for employment because of race, color, sex including pregnancy, religion, age, national origin, marital status, political affiliation, familial status, sexual orientation, gender identity and expression, or disability if qualified. The Consultant will take affirmative action to ensure that employees and those of its subcontractors are treated during employment, without regard to their race, color, sex including pregnancy, religion, age, national origin, marital status, political affiliation, familial status, sexual orientation, gender identity or expression, or disability if qualified. Such actions must include, but not be limited to, the following- employment, promotion; demotion or transfer; recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant and its subcontractors shall agree to post in conspicuous places, available to its employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. The Consultant further agrees that he/she will ensure that all subcontractors, if any, will be made aware of and will comply with this nondiscrimination clause. 9) Independent Consultant This Agreement does not create an employee/employer relationship between the Parties. It is the intent of the Parties that the Consultant is an independent Contractor under this Agreement and not the City's employee for any purposes, including but not limited to, the application of the Fair Labor Standards Act minimum wage and overtime 4 The City For Your Life City of Tamarac Purchasing & Contracts Division payments, Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the provisions of the Internal Revenue Code, the State Worker's Compensation Act, and the State Unemployment Insurance law. The Consultant shall retain sole and absolute discretion in the judgment of the manner and means of carrying out Consultant's activities and responsibilities hereunder provided, further that administrative procedures applicable to services rendered under this Agreement shall be those of Consultant, which policies of Consultant shall not conflict with City, State, or United States policies, rules or regulations relating to the use of Consultant's funds provided for herein. The Consultant agrees that it is a separate and independent enterprise from the City, that it had full opportunity to find other business, that it has made its own investment in its business, and that it will utilize a high level of skill necessary to perform the work. This Agreement shall not be construed as creating any joint employment relationship between the Consultant and the City and the City will not be liable for any obligation incurred by Consultant, including but not limited to unpaid minimum wages and/or overtime premiums. 10) Assignment and Subcontracting Consultant shall not transfer or assign the performance required by this Agreement without the prior consent of the City. This Agreement, or any portion thereof, shall not be subcontracted without the prior written consent of the city. 11) Notice Whenever either party desires or is required under this Agreement to give notice to any other party, it must be given by written notice either delivered in person, sent by U.S. Certified Mail, U.S. Express Mail, air or ground courier services, or by messenger service, as follows: CITY City Manager City of Tamarac 7525 N.W. 88th Avenue Tamarac, FL 33321 With a copy to City Attorney at the following address: Ottinot Law, P.A. 1745 Eagle Trace Blvd E., Suite A Coral Springs, FL 33071 Attn: Hans Ottinot CONSULTANT .............................. 5 TAMARAC The City For Your Life of Tamarac Purchasing & Contracts Division HRE, LLC, d/b/a Tenzinga 188 Front Street, Suite 116-107, Franklin, Tennessee 37064 Attn: Robert Norton, CEO/Founder (615) 647-8230 bob(a-)tenzinga.com 12) Termination 12.1 Termination for Convenience: This Agreement may be terminated by the City for convenience, upon seven (7) days of written notice by the by the City to the Consultant for such termination in which event the Consultant shall be paid its compensation for services performed to termination date, including services reasonably related to termination. In the event that the Consultant abandons this Agreement or causes it to be terminated, Consultant shall indemnify the city against loss pertaining to this termination. 12.2 Default by Consultant: In addition to all other remedies available to the City, this Agreement shall be subject to cancellation by the City for cause, should the Consultant neglect or fail to perform or observe any of the terms, provisions, conditions, or requirements herein contained, if such neglect or failure shall continue for a period of thirty (30) days after receipt by Consultant of written notice of such neglect or failure. 13) Scrutinized Companies By execution of this Agreement, in accordance with the requirements of F.S. 287.135 and F.S. 215.473, Consultant certifies that Consultant is not participating in a boycott of Israel. Consultant further certifies that Consultant is not on the Scrutinized Companies that Boycott Israel list, not on the Scrutinized Companies with Activities in Sudan List, and not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has Consultant been engaged in business operations in Syria. Subject to limited exceptions provided in state law, the City will not contract for the provision of goods or services with any scrutinized company referred to above. Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to Consultant of the City's determination concerning the false certification. Consultant shall have five (5) days from receipt of notice to refute the false certification allegation. If such false certification is discovered during the active contract term, Consultant shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If Consultant does not demonstrate that the City's determination of false certification was made in error then the City shall have the right to terminate the contract and seek civil remedies pursuant to Section 287.135, Florida Statutes, as amended from time to time. H. of Tamarac 14) Public Records ABC The City For Your Life Purchasing & Contracts Division 14.1 The City of Tamarac is a public agency subject to Chapter 119, Florida Statutes. The Consultant shall comply with Florida's Public Records Law. Specifically, the Consultant shall: 14.1.1 Keep and maintain public records required by the City in order to perform the service, 14.1.2 Upon request from the City's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 14.1.3 Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Consultant does not transfer the records to the City. 14.1.4 Upon completion of the contract, transfer, at no cost to the City, all public records in possession of the Consultant, or keep and maintain public records required by the City to perform the service. If the Consultant transfers all public records to the City upon completion of the contract, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Consultant keeps and maintains public records upon completion of the contract, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City's custodian of public records in a format that is compatible with the information technology systems of the City. 14.2 During the term of the contract, the Consultant shall maintain all books, reports and records in accordance with generally accepted accounting practices and standards for records directly related to this contract. The form of all records and reports shall be subject to the approval of the City's Auditor. The Consultant agrees to make available to the City's Auditor, during normal business hours and in Broward, Dade or Palm Beach Counties, all books of account, reports and records relating to this contract. 15) E-Verify As a condition precedent to entering into this Agreement, and in compliance with Section 448.095, Fla. Stat., Consultant and its Subcontractors shall, register with and use the E-Verify system to verify work authorization status of all employees hired after January 1, 2021. Consultant shall require each of its Subcontractors to provide The City For Your Life of Tamarac Purchasing & Contracts Division Consultant with an affidavit stating that the Subcontractor does not employ, contract with, or subcontract with an unauthorized alien. Consultant shall maintain a copy of the Subcontractor's affidavit as part of and pursuant to the records retention requirements of this Agreement. City, Consultant, or any Subcontractor/Sub- consultant who has a good faith belief that a person or entity with which it is contracting has knowingly violated Section 448.09(1), Fla. Stat. or the provisions of this section shall terminate the contract with the person or entity. City, upon good faith belief that a Subcontractor knowingly violated the provisions of this section; but Consultant otherwise complied, shall promptly notify Consultant and Consultant shall immediately terminate the contract with the Subcontractor. An agreement or contract terminated under the provisions of this section is not a breach of contract and may not be considered such. Any agreement or contract termination under the provisions of this section may be challenged pursuant to Section 448.095(2)(d), Fla. Stat. Consultant acknowledges that upon termination of this Agreement by the City for a violation of this section by Consultant, Consultant may not be awarded a public contract for at least one (1) year. Consultant further acknowledges that Consultant is liable for any additional costs incurred by the City as a result of termination of any contract for a violation of this section. Consultant or Subcontractor shall insert in any subcontracts the clauses set forth in this section-, requiring the Subcontractors to include these clauses in any lower tier subcontracts. Consultant shall be responsible for compliance by any Subcontractor or lower tier Subcontractor with the clauses set forth in this section. 16) Uncontrollable Forces 16.1 Neither the City nor Consultant shall be considered to be in default of this Agreement if delays in or failure of performance shall be due to Uncontrollable Forces, the effect of which, by the exercise of reasonable diligence, the non -performing party could not avoid. The term "Uncontrollable Forces" shall mean any event which results in the prevention or delay of performance by a party of its obligations under this Agreement and which is beyond the reasonable control of the nonperforming party. It includes, but is not limited to fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage, and governmental actions. 16.2 Neither party shall, however, be excused from performance if nonperformance is due to forces, which are preventable, removable, or remediable, and which the nonperforming party could have, with the exercise of reasonable diligence, prevented, removed, or remedied with reasonable dispatch. The nonperforming party shall, within a reasonable time of being prevented or delayed from performance by an uncontrollable force, give written notice to the other party describing the circumstances and uncontrollable forces preventing continued performance of the obligations of this Agreement. of Tamarac ABC The City For Your Life Purchasing & Contracts Division 17) Agreement Subject to Funding This agreement shall remain in full force and effect only as long as the expenditures provided for in the Agreement have been appropriated by the City Commission of the City of Tamarac in the annual budget for each fiscal year of this Agreement, and is subject to termination based on lack of funding. 18) Venue This Agreement shall be governed by the laws of the State of Florida as now and hereafter in force. The venue for actions arising out of this agreement is fixed in Broward County, Florida. 19) Signatory Authority The Consultant shall provide the City with copies of requisite documentation evidencing that the signatory for Consultant has the authority to enter into this Agreement. 20) Severability; Waiver of Provisions Any provision in this Agreement that is prohibited or unenforceable in any jurisdiction shall, as to such jurisdiction, be ineffective to the extent of such prohibition or unenforceability without invalidating the remaining provisions hereof or affecting the validity or enforceability of such provisions in any other jurisdiction. The non -enforcement of any provision by either party shall not constitute a waiver of that provision nor shall it affect the enforceability of that provision or of the remainder of this Agreement. 20) Merger; Amendment This Agreement constitutes the entire Agreement between the Consultant and the City, and negotiations and oral understandings between the parties are merged herein. This Agreement can be supplemented and/or amended only by a written document executed by both the Consultant and the City. 21) No Construction Against Drafting Party Each party to this Agreement expressly recognizes that this Agreement results from the negotiation process in which each party was represented by counsel and contributed to the drafting of this Agreement. Given this fact, no legal or other presumptions against the party drafting this Agreement concerning its construction, interpretation or otherwise accrue to the benefit of any party to the Agreement, and each party expressly waives the right to assert such a presumption in any proceedings or disputes connected with, arising out of, or involving this Agreement. 22) Prohibition Against Contingent Fees The Consultant warrants that Consultant has not employed or retained any company or person, other than a bona fide employee working solely for Consultant to solicit or secure this Agreement and that Consultant has not paid or agreed to pay any person or company, 17 In, MOTO The City For Your Life City of Tamarac Purchasing & Contracts Division -- corporation individual, or firm, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or development of this Agreement. For any breach or violation of this provision, the City shall have the right to terminate the Agreement without liability and, at its discretion, to deduct from the contract price, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration. 23) Truth In Negotiation Certificate 23.1 Truth -In -Negotiation: Execution of this Agreement by the Consultant shall act as the execution of a truth -in -negotiation certificate serving as representation that the Consultant's compensation under this Agreement is based upon its representations to the City, and Consultant certifies that the wage rates, factual unit costs and other information supplied to substantiate the Consultant's compensation including, without limitation, in the negotiation of this Agreement, are accurate, complete and current as of the date of the Agreement. 23.2 Consultant's compensation will be reduced to exclude any significant sums by which the contract price was increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs. 23.3 The City shall exercise its rights under this "Certificate" within one (1) year following payment. 24) Public Records Custodian IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CITY CLERK 7525 NW 88TH AVENUE ROOM 101 TAMARAC, FL 33321 (954) 597-3505 CITYCLERK@TAMARAC.ORG _10 The City For Your Life City of Tamarac Purchasing & Contracts Division IN WITNESS WHEREOF, the parties have made and executed this Agreement on the respective dates under each signature. CITY OF TAMARAC, signing by and through its Mayor and City Manager, and CONSULTANT, signing by and through its CEO / Founder, duly authorized to execute same. ��, gyp• � EST A~c3L1SH : o 03 g63 - ATTEST;�p•• SEAL o,' ro`. Kimberly illon, CMO t` City Clerk 04 _7P Da 3 Date ATTEST: (Corporate Secretary) Type/Print Name of Corporate Secy (CORPORATE SEAL) NAKIA Y. SMITH Notary Public - State of Florida IIC 'o Commission # GG 341977 My Comm. Expires Jun 5, 2023 Bonded through National Notary Assn. CITY OF TAMARAC �� Z / Michell J. Gomez, Mayor -.( \1 Ir— t Sucuoglu, City Manager 442,7123 Date: rm and legal sufficiency: -Hand Otfinot, City Attorney - 4 / �2 6 Da 3 Date HIRE, LLC d/b/a Tenzlinga Company ame Signature of CEO Robert Norton CEO // Founder i 3 Z Date 11 TAMARAC i The City For Your Life City of Tamarac Purchasing & Contracts Division CORPORATE ACKNOWLEDGEMENT STATE OF :SS COUNTY OF I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State aforesaid and in the County aforesaid to take acknowledgments, personally appeared Robert Norton, CEO / Founder of HRE, LLC d/b/a Tenzinga a Tennessee Limited Liability Corporation, to me known to be the person(s) described in and who executed the foregoing instrument and acknowledged before me that he/she executed the same. WITNESS my hand and official seal this .day of `V 20_ . Signature of Notary Pubic State of Florida at Large Print, Type or Stamp Name of Notary Public 0` Personally known to me or ❑ Produced Identification Type of I.D. Produced DID take an oath, or ❑ DID NOT take an oath. NAKIA Y. SMITH Notary Public State of Florida i lfiy "or Commission ; GG 341977 My Comm. Expires Jun 5. 2023 Bonded through National Notary Assn. 12 TAMARAC The City For Your Life of Tamarac Purchasing & Contracts Division APPENDIX A PROPOSAL FOR CITY OF TAMARAC DATED MARCH 24, 2023 13 PROPOSAL FOR The City For Your Life MARCH 24, 2023 Tenzinga 188 Front St., Suite 1 16-107 Franklin, TN 37064 615.647.8230 Proposal for City of Tamarac PURPOSE The purpose of this proposal is to assist the City of Tamarac with the development and implementation of the first three steps of a 7-Step Plan for building a new vision, higher level of quality, greater accountability, stronger leadership, better -functioning organization, and increase process management and improvement. The first 3 Steps will take less than six months to complete. It will include working with all levels of the organization including: City Commission, City Manager, Executive Team, and all Departments of the City. STEP 1 - FOUNDATION DEVELOPMENT Foundation Development is a one -and -a -half -day session with the leadership team and representatives that will develop a Vision Statement, Core Values, Communication/Behavior Agreement, and a strategic plan for rolling out these tools. These elements will assist the organization in creating a culture that has a clear direction and focus for the years to come. The following are descriptions of what each element includes: Vision Statement Development — The development of a vision statement is vital for an organization to know its direction and why they exist. It allows everyone to see what your organization is striving to attain and where the organization is going. It focuses on the potential inherent in the organization's future or what they intend to be. It will enable leaders to motivate employees with a shared vision that the organization as a whole can strive for in the days, months and years ahead. It is a brief and encompassing statement that gives direction and reason for existence. It is no longer than five words that let everyone know why your organization exists and where it is going. Core Values Development — Foundational to every organization are agreed upon core values. This would assist in giving every employee of your common organization goals daily. Core Values give each employee a checklist for what they are to achieve daily in working toward the Vision of your organization. The Core Values also assist each leader in communicating the purpose behind what they are striving to attain daily. Communication/Behavior Agreement — Every organization needs an agreement on how all communication/behavior will be exercised within the organization. Once an agreement is formed, it can be used as a tool to modify behavior and assist in conflict resolution. This agreement is essential to building a solid foundation. This is a process of working with leadership and operations in developing an agreement in which the whole department will sign as a "how to" communicate and behave in relationship to one Proposal for City of Tamarac Tenzinga 3.24.23 another and the community at large. It addresses the "soft skills" that are difficult to deal with objectively. It assists in dealing with gossip, listening skills, attitude, etc. It specifically gives an organization a tool to reinforce the right communication and behavior for the workplace. STEP 2 — NEEDS ANALYSIS The Needs Analysis phase will be a study of each department on how they function, the performance level, and results. Specifically, the analysis will observe and make recommendations in the following areas: • Department climate • Strengths and Weaknesses • Leadership Effectiveness • Accountability • Performance levels • Process Improvement A report will be created for each department with observations and recommendations. STEP 3 — ORGANIZATIONAL DEVELOPMENT This step is an intensive review, strategizing, and development of the most effective high -performing organizational structure and personnel. It will include working with the City Manager to build the proper organizational structure that will assist in the process of creating for the City of Tamarac a higher performing and functioning overall team. It will also include collaborating and coordinating with each department to design the most efficient, quality -driven, and customer service -oriented organization that can be created. It will be assisting the City Manager with one-on-one sessions with directors, and then following up with their individual leadership teams. Proposal for City of Tamarac Tenzinga 3.24.23 INVESTMENT FOR CITY OF TAMARAC All three steps, including Foundation Development, Needs Analysis, and Organization Development total investment, including expenses is: $89,000.00 Invoices to be submitted at the completion of each Step. Proposal for City of Tamarac Tenzinga 3.24.23