HomeMy WebLinkAboutCity of Tamarac Resolution R-2023-050Temp. Reso. # 13933
April 26, 2023
Page 1 of 3
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2023 - 0_50
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
TAMARAC, FLORIDA, AUTHORIZING THE APPROPRIATE CITY
OFFICIALS TO EXECUTE AN AGREEMENT WITH HRE, LLC
D/B/A TENZINGA TO PROVIDE ASSISTANCE TO THE CITY WITH
THE DEVELOPMENT AND IMPLEMENTATION OF THE FIRST
THREE STEPS OF A 7-STEP PLAN FOR BUILDING A NEW
VISION, HIGHER LEVEL OF QUALITY, GREATER
ACCOUNTABILITY, STRONG LEADERSHIP, BETTER
FUNCTIONING ORGANIZATION, AND IMPROVED PROCESS
MANAGEMENT; PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Tamarac desires assistance with the development
and implementation of a plan for building a new vision, higher level of quality,
greater accountability, stronger leadership, better -functioning organization, and
improved process management; and
WHEREAS, City staff has reviewed the proposal submitted by HRE LLC
D/B/A Tenzinga ("Consultant") and recommends that Consultant be selected for
the services identified in the Scope of Work, attached hereto and incorporated
herein as Exhibit "A", with a total contract amount, not to exceed $89,000; and
WHEREAS, Section 6-148(g) of the Tamarac Procurement Code provides
that professional services contracts are exempt from formal competition but require
approval of the City Commission for transactions in excess of $65,000.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA THAT:
Temp. Reso. # 13933
April 26, 2023
Page 2 of 3
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this
Resolution. All exhibits attached hereto are incorporated herein and made a
specific part of this Resolution.
SECTION 2: The appropriate City Officials are hereby authorized to
execute an agreement (attached hereto as "Exhibit A") with HIRE, LLC D/B/A
Tenzinga to provide assistance to the City with the development and
implementation of the first three steps of a 7-step plan for building a new vision,
higher level of quality, greater accountability, strong leadership, better functioning
organization, and improved process management.
SECTION 3: All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 4: If any clause, section, other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or
invalid, in part or application, it shall not affect the validity of the remaining portions
or applications of this Resolution.
SECTION 5: This Resolution shall become effective immediately upon its
passage and adoption.
"The remainder of this page is left blank intentionally"
Temp. Reso. # 13933
April 26, 2023
Page 3of3
PASSED, ADOPTED AND APPROVED this W-1 day of AXL ,
2023.
ATTEST:
KIMBEFkY DILLON, CMC
CITY CLERK
MICHELLE J. GOlfAEZ
MAYOR
RECORD OF COMMISSION VOTE:
MAYOR GOMEZ 'ie�s
DIST 1: V/M BOLTON '165—
DIST 2: COMM. WRIGHT JR
DIST 3: COMM. VILLALOBOS
DIST 4: COMM. DANIEL
APPROVED AS TO FORM AND LEGAL SUFFICIENCY FOR THE USE AND
RELIANCE OF THE CITY OF TAMARAC ONLY.
"BANS OTTINOT
CITY ATTORNEY
TAMARAC
The City For Your Life
City of Tamarac Purchasing & Contracts Division
AGREEMENT
BETWEEN THE CITY OF TAMARAC
AND
HRE, LLC D/B/A TENZINGA
THIS AGREEMENT is made and entered into this 1�day of
20d3, by and between the City of Tamarac, a municipal corporation with principal
offices located at 7525 N.W. 88th Ave., Tamarac, FL 33321 (the "City") and HRE, LLC,
D/B/A Tenzinga, a Tennessee Limited Liability Corporation with principal offices located
at 188 Front Street, Suite 116-107, Franklin, Tennessee 37064 (the "Consultant") to
provide assistance to the City with the development and implementation of the first three
steps of a 7-Step Plan for building a new vision, higher level of quality, greater
accountability, stronger leadership, better -functioning organization, and increase process
management and improvement.
Now therefore, in consideration of the mutual covenants hereinafter set forth, the
City and Consultant agree as follows:
1) The Contract Documents
The contract documents shall consist of this Agreement, and HRE, LLC d/b/a
Tenzinga proposal for the City of Tamarac dated March 24, 2023 included herein as
Appendix A, including all conditions therein, (including any General Terms and
Conditions, Supplementary Conditions, Statement of Work or any other provisions
contained within the document), any and all addenda, Proposal executed and submitted
by the Consultant, and insurance certificate(s), the City Resolution awarding the project,
and all modifications issued after execution of this Agreement. These documents form
the Agreement, and all are as fully a part of the Agreement as if attached to this
Agreement or repeated therein. In the event of a conflict between this document and any
other contract documents, this Agreement shall prevail.
2) The Work
2.1. The Consultant shall perform all work for the City required by the contract
documents as set forth below:
2.1.1 Consultant shall furnish all labor, materials, and equipment
necessary to facilitate the development and implementation of a new
vision, business and operational processes that will provide the
public with a higher level of quality, greater accountability, stronger
leadership, better -functioning organization and increased process
management and improvement.
2.1.2 Consultant shall perform services required as detailed in
Consultant's proposal for the City of Tamarac dated March 24, 2023
which enumerates a phased development and implementation of the
Scope, which includes the following three (3) Steps of a seven (7)
.......................... _..........
1
TAMARAC
The City For Your Life
City of Tamarac Purchasing & Contracts Division
Step Plan. The scope of this project includes the following Steps-
2.1.2.1 Step 1 — Foundation Development
2.1.2.2 Step 2 -- Needs Analysis
2.1.2.3 Step 3 — Organizational Development
2.1.3 Consultant shall supervise its workforce to ensure that all workers
conduct themselves and perform their work in a safe and
professional manner.
2.1.4 Consultant shall comply with any and all Federal, State, and local
laws and regulations now in effect, or hereinafter enacted during the
term of this Agreement, which are applicable to the Consultant, its
employees, agents or sub -consultants, if any, with respect to the
work and services described herein.
3) Insurance
3.1. Consultant shall obtain at Consultant's expense all necessary insurance in
such form and amount as specified in the original bid or proposal document
or as required by the City's Risk and Safety Manager before beginning work
under this Agreement including, but not limited to, Workers' Compensation,
Commercial General Liability, and all other insurance as required by the
City, including Professional Liability when appropriate. Consultant shall
maintain such insurance in full force and effect during the life of this
Agreement. Consultant shall provide to the City's Risk and Safety Manager
certificates of all insurances required under this section prior to beginning
any work under this Agreement. The Consultant will ensure that all
Subcontractors comply with the above guidelines and will retain all
necessary insurance in force throughout the term of this agreement.
3.2. Consultant shall indemnify and hold the City harmless for any damages
resulting from failure of the Consultant to take out and maintain such
insurance. Consultant's General Liability Insurance policies shall be
endorsed to add the City as an additional insured. Consultant shall be
responsible for payment of all deductibles and self-insurance retentions on
Consultant's Liability Insurance policies.
4) Schedule
The work to be performed under this Agreement shall be commenced after City
execution of this Agreement. The work shall be completed one hundred and eighty (180)
days from the date of the City's Notice to Proceed.
5) Contract Sum
The Contract Sum for the above work is not to exceed Eighty -Nine Thousand
Dollars and no cents ($89,000.00).
TAMARAC
The City For Your Life
City of Tamarac Purchasing & Contracts Division
6) Payments
The City shall pay Consultant upon completion of each milestone enumerated in
Exhibit A. Payments will be made upon completion of the following Milestones:
6.1 Milestone 2: Completion of Step 1 — Foundation Development
6.2 Milestone 3- Completion of Step 2 -- Needs Analysis
6.3 Milestone 4- Completion of Step 3 — Organizational Development
Payment requests must be properly executed and includes a complete breakdown
of all tasks completed for each milestone for which the pay request is submitted. All pay
requests shall provide documentation of tasks completed.
The City shall pay the Consultant for work performed subject to the specifications
of the job and subject to any additions and deductions by subsequent change order
provided in the contract documents. All payments shall be governed by the Local
Government Prompt Payment Act, F.S., Part VII, Chapter 218.
7) Indemnification
7.1. GENERAL INDEMNIFICATION- Consultant shall, in addition to any other
obligation to indemnify the City and to the fullest extent permitted by law,
protect, defend, indemnify and hold harmless the City, their agents, elected
officials and employees from and against all claims, actions, liabilities,
losses (including economic losses), costs arising out of any actual or
alleged: a). Bodily injury, sickness, disease or death, or injury to or
destruction of tangible property including the loss of use resulting therefrom,
or any other damage or loss arising out of or resulting, or claimed to have
resulted in whole or in part from any actual or alleged act or omission of the
Consultant, any subcontractor, anyone directly or indirectly employed by
any of them, or anyone for whose acts any of them may be liable in the
performance of the Work; or b). violation of law, statute, ordinance,
governmental administration order, rule, regulation, or infringement of
patent rights by Consultant in the performance of the Work; or c). liens,
claims or actions made by the Consultant or any subcontractor under
workers compensation acts; disability benefit acts, other employee benefit
acts or any statutory bar. Any cost of expenses, including attorney's fees,
incurred by the City to enforce this agreement shall be borne by the
Consultant.
7.2. Upon completion of all Services, obligations and duties provided for in this
Agreement, or in the event of termination of this Agreement for any reason,
the terms and conditions of this Article shall survive indefinitely.
7.3. The Consultant shall pay all claims, losses, liens, settlements or judgments of
any nature whatsoever in connection with the foregoing indemnifications
TAMARAC
The City For Your Life
of Tamarac Purchasing & Contracts Division
------ ------ ------------ - --
including, but not limited to, reasonable attorney's fees (including appellate
attorney's fees) and costs.
7.4. The City and Consultant recognize that various provisions of this Agreement,
including but not limited to this Section, provide for indemnification by the
Consultant and requires a specific consideration be given there for. The
Parties therefore agree that the sum of Ten Dollars and 00/100 ($10.00),
receipt of which is hereby acknowledged, is the specific consideration for such
indemnities, and the providing of such indemnities is deemed to be part of the
specifications with respect to the services to be provided by Consultant.
Furthermore, the City and Consultant understand and agree that the
covenants and representations relating to this indemnification provision shall
serve the term of this Agreement and continue in full force and effect as to the
City's and the Consultant's responsibility to indemnify.
7.5. City reserves the right to select its own legal counsel to conduct any defense
in any such proceeding and all costs and fees associated therewith shall be
the responsibility of Consultant under the indemnification agreement.
7.6. Nothing contained herein is intended nor shall it be construed to waive City's
rights and immunities under the common law or Florida Statute 768.28 as
amended from time to time.
8) Non -Discrimination & Equal Opportunity Employment
During the performance of the Contract, the Consultant and its subcontractors
shall not discriminate against any employee or applicant for employment because of race,
color, sex including pregnancy, religion, age, national origin, marital status, political
affiliation, familial status, sexual orientation, gender identity and expression, or disability
if qualified. The Consultant will take affirmative action to ensure that employees and
those of its subcontractors are treated during employment, without regard to their race,
color, sex including pregnancy, religion, age, national origin, marital status, political
affiliation, familial status, sexual orientation, gender identity or expression, or disability if
qualified. Such actions must include, but not be limited to, the following- employment,
promotion; demotion or transfer; recruitment or recruitment advertising, layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The Consultant and its subcontractors shall agree to post in
conspicuous places, available to its employees and applicants for employment, notices
to be provided by the contracting officer setting forth the provisions of this
nondiscrimination clause. The Consultant further agrees that he/she will ensure that all
subcontractors, if any, will be made aware of and will comply with this nondiscrimination
clause.
9) Independent Consultant
This Agreement does not create an employee/employer relationship between the
Parties. It is the intent of the Parties that the Consultant is an independent Contractor
under this Agreement and not the City's employee for any purposes, including but not
limited to, the application of the Fair Labor Standards Act minimum wage and overtime
4
The City For Your Life
City of Tamarac Purchasing & Contracts Division
payments, Federal Insurance Contribution Act, the Social Security Act, the Federal
Unemployment Tax Act, the provisions of the Internal Revenue Code, the State Worker's
Compensation Act, and the State Unemployment Insurance law. The Consultant shall
retain sole and absolute discretion in the judgment of the manner and means of carrying
out Consultant's activities and responsibilities hereunder provided, further that
administrative procedures applicable to services rendered under this Agreement shall be
those of Consultant, which policies of Consultant shall not conflict with City, State, or
United States policies, rules or regulations relating to the use of Consultant's funds
provided for herein. The Consultant agrees that it is a separate and independent
enterprise from the City, that it had full opportunity to find other business, that it has made
its own investment in its business, and that it will utilize a high level of skill necessary to
perform the work. This Agreement shall not be construed as creating any joint
employment relationship between the Consultant and the City and the City will not be
liable for any obligation incurred by Consultant, including but not limited to unpaid
minimum wages and/or overtime premiums.
10) Assignment and Subcontracting
Consultant shall not transfer or assign the performance required by this Agreement
without the prior consent of the City. This Agreement, or any portion thereof, shall not be
subcontracted without the prior written consent of the city.
11) Notice
Whenever either party desires or is required under this Agreement to give notice
to any other party, it must be given by written notice either delivered in person, sent by
U.S. Certified Mail, U.S. Express Mail, air or ground courier services, or by messenger
service, as follows:
CITY
City Manager
City of Tamarac
7525 N.W. 88th Avenue
Tamarac, FL 33321
With a copy to City Attorney at the following address:
Ottinot Law, P.A.
1745 Eagle Trace Blvd E., Suite A
Coral Springs, FL 33071
Attn: Hans Ottinot
CONSULTANT
..............................
5
TAMARAC
The City For Your Life
of Tamarac Purchasing & Contracts Division
HRE, LLC, d/b/a Tenzinga
188 Front Street, Suite 116-107,
Franklin, Tennessee 37064
Attn: Robert Norton, CEO/Founder
(615) 647-8230
bob(a-)tenzinga.com
12) Termination
12.1 Termination for Convenience: This Agreement may be terminated by the
City for convenience, upon seven (7) days of written notice by the by the
City to the Consultant for such termination in which event the Consultant
shall be paid its compensation for services performed to termination date,
including services reasonably related to termination. In the event that the
Consultant abandons this Agreement or causes it to be terminated,
Consultant shall indemnify the city against loss pertaining to this
termination.
12.2 Default by Consultant: In addition to all other remedies available to the
City, this Agreement shall be subject to cancellation by the City for cause,
should the Consultant neglect or fail to perform or observe any of the terms,
provisions, conditions, or requirements herein contained, if such neglect or
failure shall continue for a period of thirty (30) days after receipt by
Consultant of written notice of such neglect or failure.
13) Scrutinized Companies
By execution of this Agreement, in accordance with the requirements of F.S.
287.135 and F.S. 215.473, Consultant certifies that Consultant is not participating
in a boycott of Israel. Consultant further certifies that Consultant is not on the
Scrutinized Companies that Boycott Israel list, not on the Scrutinized Companies
with Activities in Sudan List, and not on the Scrutinized Companies with Activities
in the Iran Petroleum Energy Sector List, or has Consultant been engaged in
business operations in Syria. Subject to limited exceptions provided in state law,
the City will not contract for the provision of goods or services with any scrutinized
company referred to above. Submitting a false certification shall be deemed a
material breach of contract. The City shall provide notice, in writing, to Consultant
of the City's determination concerning the false certification. Consultant shall have
five (5) days from receipt of notice to refute the false certification allegation. If such
false certification is discovered during the active contract term, Consultant shall
have ninety (90) days following receipt of the notice to respond in writing and
demonstrate that the determination of false certification was made in error. If
Consultant does not demonstrate that the City's determination of false certification
was made in error then the City shall have the right to terminate the contract and
seek civil remedies pursuant to Section 287.135, Florida Statutes, as amended
from time to time.
H.
of Tamarac
14) Public Records
ABC
The City For Your Life
Purchasing & Contracts Division
14.1 The City of Tamarac is a public agency subject to Chapter 119, Florida
Statutes. The Consultant shall comply with Florida's Public Records Law.
Specifically, the Consultant shall:
14.1.1 Keep and maintain public records required by the City in order to
perform the service,
14.1.2 Upon request from the City's custodian of public records, provide
the public agency with a copy of the requested records or allow
the records to be inspected or copied within a reasonable time at
a cost that does not exceed the cost provided in this chapter or
as otherwise provided by law.
14.1.3 Ensure that public records that are exempt or confidential and
exempt from public records disclosure requirements are not
disclosed except as authorized by law for the duration of the
contract term and following completion of the contract if the
Consultant does not transfer the records to the City.
14.1.4 Upon completion of the contract, transfer, at no cost to the City,
all public records in possession of the Consultant, or keep and
maintain public records required by the City to perform the
service. If the Consultant transfers all public records to the City
upon completion of the contract, the Consultant shall destroy any
duplicate public records that are exempt or confidential and
exempt from public records disclosure requirements. If the
Consultant keeps and maintains public records upon completion
of the contract, the Consultant shall meet all applicable
requirements for retaining public records. All records stored
electronically must be provided to the City, upon request from the
City's custodian of public records in a format that is compatible
with the information technology systems of the City.
14.2 During the term of the contract, the Consultant shall maintain all books,
reports and records in accordance with generally accepted accounting
practices and standards for records directly related to this contract. The form
of all records and reports shall be subject to the approval of the City's
Auditor. The Consultant agrees to make available to the City's Auditor,
during normal business hours and in Broward, Dade or Palm Beach
Counties, all books of account, reports and records relating to this contract.
15) E-Verify
As a condition precedent to entering into this Agreement, and in compliance with
Section 448.095, Fla. Stat., Consultant and its Subcontractors shall, register with and
use the E-Verify system to verify work authorization status of all employees hired
after January 1, 2021. Consultant shall require each of its Subcontractors to provide
The City For Your Life
of Tamarac Purchasing & Contracts Division
Consultant with an affidavit stating that the Subcontractor does not employ, contract
with, or subcontract with an unauthorized alien. Consultant shall maintain a copy of
the Subcontractor's affidavit as part of and pursuant to the records retention
requirements of this Agreement. City, Consultant, or any Subcontractor/Sub-
consultant who has a good faith belief that a person or entity with which it is
contracting has knowingly violated Section 448.09(1), Fla. Stat. or the provisions of
this section shall terminate the contract with the person or entity. City, upon good
faith belief that a Subcontractor knowingly violated the provisions of this section; but
Consultant otherwise complied, shall promptly notify Consultant and Consultant shall
immediately terminate the contract with the Subcontractor. An agreement or contract
terminated under the provisions of this section is not a breach of contract and may
not be considered such. Any agreement or contract termination under the provisions
of this section may be challenged pursuant to Section 448.095(2)(d), Fla. Stat.
Consultant acknowledges that upon termination of this Agreement by the City for a
violation of this section by Consultant, Consultant may not be awarded a public
contract for at least one (1) year. Consultant further acknowledges that Consultant is
liable for any additional costs incurred by the City as a result of termination of any
contract for a violation of this section. Consultant or Subcontractor shall insert in any
subcontracts the clauses set forth in this section-, requiring the Subcontractors to
include these clauses in any lower tier subcontracts. Consultant shall be responsible
for compliance by any Subcontractor or lower tier Subcontractor with the clauses set
forth in this section.
16) Uncontrollable Forces
16.1 Neither the City nor Consultant shall be considered to be in default of this
Agreement if delays in or failure of performance shall be due to
Uncontrollable Forces, the effect of which, by the exercise of reasonable
diligence, the non -performing party could not avoid. The term
"Uncontrollable Forces" shall mean any event which results in the
prevention or delay of performance by a party of its obligations under this
Agreement and which is beyond the reasonable control of the
nonperforming party. It includes, but is not limited to fire, flood, earthquakes,
storms, lightning, epidemic, war, riot, civil disturbance, sabotage, and
governmental actions.
16.2 Neither party shall, however, be excused from performance if
nonperformance is due to forces, which are preventable, removable, or
remediable, and which the nonperforming party could have, with the
exercise of reasonable diligence, prevented, removed, or remedied with
reasonable dispatch. The nonperforming party shall, within a reasonable
time of being prevented or delayed from performance by an uncontrollable
force, give written notice to the other party describing the circumstances
and uncontrollable forces preventing continued performance of the
obligations of this Agreement.
of Tamarac
ABC
The City For Your Life
Purchasing & Contracts Division
17) Agreement Subject to Funding
This agreement shall remain in full force and effect only as long as the
expenditures provided for in the Agreement have been appropriated by the City
Commission of the City of Tamarac in the annual budget for each fiscal year of this
Agreement, and is subject to termination based on lack of funding.
18) Venue
This Agreement shall be governed by the laws of the State of Florida as now and
hereafter in force. The venue for actions arising out of this agreement is fixed in Broward
County, Florida.
19) Signatory Authority
The Consultant shall provide the City with copies of requisite documentation
evidencing that the signatory for Consultant has the authority to enter into this Agreement.
20) Severability; Waiver of Provisions
Any provision in this Agreement that is prohibited or unenforceable in any
jurisdiction shall, as to such jurisdiction, be ineffective to the extent of such prohibition or
unenforceability without invalidating the remaining provisions hereof or affecting the
validity or enforceability of such provisions in any other jurisdiction. The non -enforcement
of any provision by either party shall not constitute a waiver of that provision nor shall it
affect the enforceability of that provision or of the remainder of this Agreement.
20) Merger; Amendment
This Agreement constitutes the entire Agreement between the Consultant and the
City, and negotiations and oral understandings between the parties are merged herein.
This Agreement can be supplemented and/or amended only by a written document
executed by both the Consultant and the City.
21) No Construction Against Drafting Party
Each party to this Agreement expressly recognizes that this Agreement results
from the negotiation process in which each party was represented by counsel and
contributed to the drafting of this Agreement. Given this fact, no legal or other
presumptions against the party drafting this Agreement concerning its construction,
interpretation or otherwise accrue to the benefit of any party to the Agreement, and each
party expressly waives the right to assert such a presumption in any proceedings or
disputes connected with, arising out of, or involving this Agreement.
22) Prohibition Against Contingent Fees
The Consultant warrants that Consultant has not employed or retained any company or
person, other than a bona fide employee working solely for Consultant to solicit or secure
this Agreement and that Consultant has not paid or agreed to pay any person or company,
17 In, MOTO
The City For Your Life
City of Tamarac Purchasing & Contracts Division
--
corporation individual, or firm, other than a bona fide employee working solely for the
Consultant, any fee, commission, percentage, gift, or other consideration contingent upon
or resulting from the award or development of this Agreement. For any breach or violation
of this provision, the City shall have the right to terminate the Agreement without liability
and, at its discretion, to deduct from the contract price, or otherwise recover, the full
amount of such fee, commission, percentage, gift, or consideration.
23) Truth In Negotiation Certificate
23.1 Truth -In -Negotiation: Execution of this Agreement by the Consultant shall act
as the execution of a truth -in -negotiation certificate serving as representation
that the Consultant's compensation under this Agreement is based upon its
representations to the City, and Consultant certifies that the wage rates,
factual unit costs and other information supplied to substantiate the
Consultant's compensation including, without limitation, in the negotiation of
this Agreement, are accurate, complete and current as of the date of the
Agreement.
23.2 Consultant's compensation will be reduced to exclude any significant sums
by which the contract price was increased due to inaccurate, incomplete, or
noncurrent wage rates and other factual unit costs.
23.3 The City shall exercise its rights under this "Certificate" within one (1) year
following payment.
24) Public Records Custodian
IF THE CONSULTANT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS
AT:
CITY CLERK
7525 NW 88TH AVENUE
ROOM 101
TAMARAC, FL 33321
(954) 597-3505
CITYCLERK@TAMARAC.ORG
_10
The City For Your Life
City of Tamarac Purchasing & Contracts Division
IN WITNESS WHEREOF, the parties have made and executed this Agreement on the
respective dates under each signature. CITY OF TAMARAC, signing by and through its
Mayor and City Manager, and CONSULTANT, signing by and through its CEO / Founder,
duly authorized to execute same.
��, gyp• �
EST A~c3L1SH : o
03 g63 -
ATTEST;�p•• SEAL o,'
ro`.
Kimberly illon, CMO t`
City Clerk
04 _7P Da 3
Date
ATTEST:
(Corporate Secretary)
Type/Print Name of Corporate Secy
(CORPORATE SEAL)
NAKIA Y. SMITH
Notary Public - State of Florida
IIC
'o
Commission # GG 341977
My Comm. Expires Jun 5, 2023
Bonded through National Notary Assn.
CITY OF TAMARAC
�� Z /
Michell J. Gomez, Mayor
-.( \1 Ir—
t Sucuoglu, City Manager
442,7123
Date:
rm and legal sufficiency:
-Hand Otfinot, City Attorney
- 4 / �2 6 Da 3
Date
HIRE, LLC d/b/a Tenzlinga
Company ame
Signature of CEO
Robert Norton
CEO // Founder
i 3 Z
Date
11
TAMARAC
i
The City For Your Life
City of Tamarac Purchasing & Contracts Division
CORPORATE ACKNOWLEDGEMENT
STATE OF
:SS
COUNTY OF
I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State
aforesaid and in the County aforesaid to take acknowledgments, personally appeared
Robert Norton, CEO / Founder of HRE, LLC d/b/a Tenzinga a Tennessee Limited Liability
Corporation, to me known to be the person(s) described in and who executed the
foregoing instrument and acknowledged before me that he/she executed the same.
WITNESS my hand and official seal this .day of `V 20_ .
Signature of Notary Pubic
State of Florida at Large
Print, Type or Stamp
Name of Notary Public
0` Personally known to me or
❑ Produced Identification
Type of I.D. Produced
DID take an oath, or
❑ DID NOT take an oath.
NAKIA Y. SMITH
Notary Public State of Florida
i lfiy "or Commission ; GG 341977
My Comm. Expires Jun 5. 2023
Bonded through National Notary Assn.
12
TAMARAC
The City For Your Life
of Tamarac Purchasing & Contracts Division
APPENDIX A
PROPOSAL FOR CITY OF TAMARAC DATED MARCH 24, 2023
13
PROPOSAL FOR
The City For Your Life
MARCH 24, 2023
Tenzinga
188 Front St., Suite 1 16-107
Franklin, TN 37064
615.647.8230
Proposal for City of Tamarac
PURPOSE
The purpose of this proposal is to assist the City of Tamarac with the development and
implementation of the first three steps of a 7-Step Plan for building a new vision, higher
level of quality, greater accountability, stronger leadership, better -functioning
organization, and increase process management and improvement.
The first 3 Steps will take less than six months to complete. It will include working with
all levels of the organization including: City Commission, City Manager, Executive Team,
and all Departments of the City.
STEP 1 - FOUNDATION DEVELOPMENT
Foundation Development is a one -and -a -half -day session with the leadership team and
representatives that will develop a Vision Statement, Core Values, Communication/Behavior
Agreement, and a strategic plan for rolling out these tools. These elements will assist the
organization in creating a culture that has a clear direction and focus for the years to come. The
following are descriptions of what each element includes:
Vision Statement Development — The development of a vision statement is vital for an
organization to know its direction and why they exist. It allows everyone to see what
your organization is striving to attain and where the organization is going. It focuses on
the potential inherent in the organization's future or what they intend to be. It will
enable leaders to motivate employees with a shared vision that the organization as a
whole can strive for in the days, months and years ahead. It is a brief and encompassing
statement that gives direction and reason for existence. It is no longer than five words
that let everyone know why your organization exists and where it is going.
Core Values Development — Foundational to every organization are agreed upon core
values. This would assist in giving every employee of your common organization goals
daily. Core Values give each employee a checklist for what they are to achieve daily in
working toward the Vision of your organization. The Core Values also assist each leader
in communicating the purpose behind what they are striving to attain daily.
Communication/Behavior Agreement — Every organization needs an agreement on how
all communication/behavior will be exercised within the organization. Once an
agreement is formed, it can be used as a tool to modify behavior and assist in conflict
resolution. This agreement is essential to building a solid foundation. This is a process of
working with leadership and operations in developing an agreement in which the whole
department will sign as a "how to" communicate and behave in relationship to one
Proposal for City of Tamarac
Tenzinga 3.24.23
another and the community at large. It addresses the "soft skills" that are difficult to deal
with objectively. It assists in dealing with gossip, listening skills, attitude, etc. It
specifically gives an organization a tool to reinforce the right communication and
behavior for the workplace.
STEP 2 — NEEDS ANALYSIS
The Needs Analysis phase will be a study of each department on how they function, the
performance level, and results. Specifically, the analysis will observe and make
recommendations in the following areas:
• Department climate
• Strengths and Weaknesses
• Leadership Effectiveness
• Accountability
• Performance levels
• Process Improvement
A report will be created for each department with observations and recommendations.
STEP 3 — ORGANIZATIONAL DEVELOPMENT
This step is an intensive review, strategizing, and development of the most effective
high -performing organizational structure and personnel. It will include working with the
City Manager to build the proper organizational structure that will assist in the process
of creating for the City of Tamarac a higher performing and functioning overall team.
It will also include collaborating and coordinating with each department to design the
most efficient, quality -driven, and customer service -oriented organization that can be
created.
It will be assisting the City Manager with one-on-one sessions with directors, and then
following up with their individual leadership teams.
Proposal for City of Tamarac
Tenzinga 3.24.23
INVESTMENT FOR CITY OF TAMARAC
All three steps, including Foundation Development,
Needs Analysis, and Organization Development
total investment, including expenses is: $89,000.00
Invoices to be submitted at the completion of each Step.
Proposal for City of Tamarac
Tenzinga 3.24.23