HomeMy WebLinkAboutCity of Tamarac Resolution R-2023-052Temp. Reso. #13930
May 10, 2023
Page 1 of 5
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2023-(6®1-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, APPROVING TASK
AUTHORIZATION NO. 23-12D AND AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO EXECUTE TASK
AUTHORIZATION NO. 23-12D WITH CHA CONSULTING,
INC., TO PROVIDE PROFESSIONAL ENGINEERING
SERVICES FOR THE DESIGN OF THE WATER
TREATMENT PLANT HIGH SERVICE PUMPS AND
CONSTRUCTION ADMINISTRATION IN ACCORDANCE
WITH THE CITY'S CONSULTING ENGINEERING
AGREEMENT AS AUTHORIZED BY RESOLUTION NO. R-
2022-138, AT A BASE CONTRACT COST NOT TO EXCEED
$138,784.70, A CONTINGENCY IN THE AMOUNT OF 5%
OR $6,939.24 WILL BE ADDED TO THE PROJECT
ACCOUNT FOR A TOTAL PROJECT BUDGET OF
$145,723.94; AUTHORIZING EXPENDITURES FROM THE
APPROPRIATE ACCOUNTS; PROVIDING FOR
CONFLICTS; PROVIDING FOR SCRIVENER ERRORS;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the Public Services Department maintains the High Service Pumps to
distribute treated water throughout the City's Water Distribution System; and
WHEREAS, the current high service pumping system at the Water Treatment Plant
located at 7803 NW 61st Street is more than seventeen (17) years old, is nearing the end
of its useful life, and is impacting the efficiency of the Water Treatment Plant operations
and requires replacement; and
WHEREAS, per Task Authorization Number 23-12D, at a base contract cost not
to exceed $138,784.70, a contingency in the amount of 5% or $6,939.24 will be added to
the project account for a total project budget of $145,723.94, a copy of the Task
Temp. Reso. #13930
May 10, 2023
Page 2 of 5
Authorization is attached hereto as "Exhibit 1"; and
WHEREAS, funding exists in the Utilities Renewal and Replacement Capital Fund
for said project; and
WHEREAS, it is the recommendation of the Acting Director of Public Services, the
Director of Financial Services and the Purchasing and Contracts Manager that Task
Authorization No. 23-12D from CHA CONSULTING, INC., be approved and executed by
the appropriate City Officials, a copy of Task Authorization No. 23-12D is attached hereto
as "Exhibit 1 ", and
WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be
in the best interest of the business owners, residents, and visitors of the City of Tamarac
to accept and execute Task Authorization No. 23-12D (a copy of which is attached hereto
as "Exhibit 1") with CHA CONSULTING, INC., to provide professional engineering
services for the design of the Water Treatment Plant High Service Pumps Upgrade
Project, at a base contract cost not to exceed $138,784.70, a contingency in the amount
of 5% or $6,939.24 will be added to the project account for a total project budget of
$145,723.94.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA, THAT. -
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution
Temp. Reso. #13930
May 10, 2023
Page 3 of 5
upon adoption hereof. All exhibits attached hereto are incorporated herein and made a
specific part of this Resolution.
SECTION 2: The City Commission HEREBY approves Task Authorization
No. 23-12D and authorizes the appropriate City Officials to execute Task Authorization
No. 23-12D with CHA CONSULTING, INC., to provide professional engineering services
for the design of the Water Treatment Plant High Service Pumps Upgrade Project, at a
base contract cost not to exceed $138,784.70, a contingency in the amount of 5% or
$6,939.24 will be added to the project account for a total project budget of $145,723.94,
a copy of Task Authorization No. 23-12D is attached hereto as "Exhibit 1 ".
SECTION 3: The City Manager, or his designee, is hereby authorized to
make changes, issue change orders in accordance with Section 6-147 of the City Code,
and close the contract award including, but not limited to, making final payment within the
terms and conditions of the contract and within the contract price.
SECTION 4: All Resolutions or parts of Resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 5: Funding for the professional engineering services for the
design of the Water Treatment Plant High Service Pumps Upgrade Project in accordance
with the City's Consulting Engineering Agreement as authorized by Resolution No. R-
Temp. Reso. #13930
May 10, 2023
Page 4 of 5
2022-138, at a base contract cost not to exceed $138,784.70, a contingency in the
amount of 5% or $6,939.24 will be added to the project account for a total project budget
of $145,723.94, is available in the Utilities Renewal and Replacement Capital Fund.
SECTION 6. The City Manager or his designee is hereby authorized to
approve and initiate Change Orders in amounts not to exceed $65,000.00 per Section 6-
147 of the City Code, and close the contract award, which includes but is not limited to
making final payment and releasing bonds per Section 6-149 of the City Code, when the
work has been successfully completed within the terms, conditions and pricing of the
agreement.
SECTION 7: If any clause, section, other part, or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid,
in part or application, it shall not affect the validity of the remaining portions or
applications of this Resolution.
"The remainder of this page left blank intentionally."
Temp. Reso. #13930
May 10, 2023
Page 5 of 5
SECTION 8: This Resolution shall become effective immediately
upon its passage and adoption.
PASSED, ADOPTED AND APPROVED this /O?G. day of "A"�j 2023.
ATTEST:
Z KIMBERL DILLON, CMC
CITY CLERK
O
MICHELLE J. G EZ
MAYOR
RECORD OF COMMISSION VOTE:
MAYOR GOMEZ: `ice
DIST 1: V/M. BOLTON
DIST 2: COMM. WRIGHT_
DIST 3: COMM. VILLALOBOS
DIST 4: COMM. DANIEL
APPROVED AS TO FORM AND LEGAL SUFFICIENCY FOR THE USE AND
RELIANCE OF THE CITY OF TAMARAC ONLY.
HMS OTf INOT
CITY ATTORNEY
TR #13930 EXHIBIT 1
April 10, 2023
442-000.BD
Mr. Earl Henry, P.E.
City of Tamarac
Public Services Department
10101 State Street
Tamarac, FL 33321
Dear Mr. Henry:
Sent via email to:
Earl. Hen ry(d-)tamarac.orq
Reference: Proposal for Engineering Services
Task Authorization No. 23-12D
Upgrade of Water Treatment Plant High Service Pump Station
In accordance with your request, we are pleased to submit this Task Authorization for providing
engineering services for the proposed upgrade of the Water Treatment Plant High Service Pump
Station.
The scope of services proposal includes:
> Preliminary and final design of the anticipated improvements described in the Task
Authorization.
> Preparation of drawings and specifications for the improvements.
> Bidding phase assistance.
> Traditional and special engineering services during construction.
The proposed scope of work for this project is attached as Task Authorization #23-12D. Our
proposed not -to -exceed fee for the design phase services required for this scope is $78,121.00.
A breakdown of the design engineering fee calculation is attached at the end of the enclosed
Task Authorization.
Our proposed not -to -exceed estimate for engineering services required during the construction
phase of this project is $60,663.70. A breakdown of the fee calculation is attached at the end of
the enclosed task authorization. The engineering services for the construction phase will be billed
on an hourly rate plus direct expenses basis in accordance with the attached breakdown. Any
unused portion of the construction services fee will not be billed to the City.
If this proposal meets with your approval, please provide us with one signed copy of the enclosed
task authorization along with a City PO for this work.
4700 Riverside Drive, Suite 110, Coral Springs, FL 33067
954.510.4700 e 1954.755.2741 o www.chacompanies.com
Cl 1 TR #13930 EXHIBIT 1
1 1i .
Mr. Earl Henry, P.E.
April 10, 2023
Page 2
CHA Consulting, Inc. looks forward to working with the City of Tamarac on this potable water supply
system project. If you have any questions or require additional information pertaining to the
enclosed scope of services or the project in general, please do not hesitate to contact me.
Si ely,
1/7
Douglas K. Hammann, P.E.
Encl.
Y %Documents\Tarnarac$A42-000.BD\Task Authorization 14o. XX-XXD WTP HSP UogradelTask Authorization
4700 Riverside Drive, Suite 110, Cora{ Springs, FL 33067
1 1 954.510.4700 o f 954.755.2741 o www.chacompanies.com
TR #13930 EXHIBIT 1
TASK AUTHORIZATION NO. 23-12D SCOPE OF SERVICES
UPGRADE OF WATER TREATMENT PLANT HIGH
SERVICE PUMP STATION
INTRODUCTION
City staff has requested that the existing High Service Pump Station be modified as follows:
Decommissioning and removal of existing High Service Pumps located on the
premise of Water Treatment Plant.
2. Decommissioning and removal of existing HSP VFDs.
3. Installation of new High Service Pumps.
4. Installation and upgrade of existing Variable Frequency Drive (VFD) electrical
equipment.
5. Removal and replacement of valves and accessories.
6. Removal and replacement of field instruments and the required maintenance of
instruments that are to remain per Staff.
7. Coordination with Water Treatment Plant "Bid Package B".
8. Engineer shall confirm design capacity of new High Service Pumps to be
installed.
9. Civil site improvements to include access to pumps, surface restoration and
existing civil demolition as applicable.
This Task Authorization covers the work associated with engineering design, preparation of
detailed plans and specifications, permitting, bidding/contract award assistance, and engineering
services during construction.
The engineering tasks associated with this project are presented below:
ARTICLE 1 - SCOPE OF SERVICES
Design Phase
Task D1 - Project Administration/Management
This task focuses on the administration of the project including project setup, client interface and
general project management and administration.
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TR #13930 EXHIBIT 1
Task D2 - Coordination and Preliminary Work
This task focuses on obtaining the necessary preliminary information required to prepare detailed
engineering plans and specifications.
A. Meet with CITY project staff to discuss and confirm project requirements and
design criteria.
B. Visit the site and review pertinent features that may impact design and/or
construction.
C. Collect data available for the existing facilities, including field conditions, record
drawings, connection locations, and other information that may potentially impact
the project.
D. Coordinate scope and completion of work by the electrical subconsultant(s).
Task D3 - Preliminary Design Report (Memorandum)
This Task Not Required.
Task D4 - Drawings and Engineering
This task consists of the engineering and the development of plans necessary to construct this
project.
A. Prepare detailed drawings for the proposed work discussed previously within this
Exhibit. A tentative list of final design drawings to be developed for this project is
presented in Attachment 1. Drawings will be prepared using drafting standards and
standard details as developed by CHA Consulting, Inc.
Task D5 - Specification Preparation
This task consists of the preparation of specifications necessary to construct this project.
A. ENGINEER shall prepare technical specifications required for this project. These
specifications will be prepared and will consist of written technical descriptions and
materials, equipment and construction systems, standards and workmanship
required for this project as developed by CHA Consulting, Inc.
B. The City of Tamarac standard bidding requirements, contract forms and
miscellaneous forms/information required for this project shall be utilized.
Consultant shall provide the City of Tamarac with project specific information for the
preparation of bidding and contract documents required for this project.
C. A tentative list of specification sections to be prepared for this project is presented
in Attachment 2.
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TR #13930 EXHIBIT 1
Task D6 - Prepare Opinions of Probable Construction Cost
Prepare the 90%, 100%, and FINAL design levels of Opinion of Probable Construction Cost for
new facilities and improvements proposed under this project.
Task D7 - Submit and Review (Quality Control)
The ENGINEER will make the following submittals at various completion levels of this project for
the purpose of CITY's review and comment for coordination and quality control. A review meeting
will be requested following each submittal to discuss and receive comments from CITY. The
CITY's comments shall be incorporated into revisions prior to the next subsequent quality control
submittal. Quality control submittals for this project are anticipated at the following completion
levels:
A. 90% Drawings and Specifications.
B. 100% Drawings and Specifications.
The ENGINEER will incorporate the agreed -upon revisions made by the CITY.
A total of two (2) meetings with the CITY is the level of effort for this Task.
Task D8 - Permit Preparation Assistance
This task consists of the preparation of the following construction permit application submittals:
1. No regulatory permits are anticipated. Work required is maintenance replacement per FAC
62-555.520.(1).(c).1. Notification to the Department per Rule will be provided.
Building permits (where applicable) during construction are obtained by Contractor per the contract
documents.
Any additional permits required beyond the above will be considered as outside the scope of this
proposal.
Task D9 - Bidding Assistance Services
This task shall include work necessary to assist CITY with the bidding of this project. This work
may include the following:
A. Assist with the coordination of the bidding documents or the advertisement for bid
as required. Provide bidding documents per Attachment 4, List of Project
Deliverables.
Page 3 of 20
TR #13930 EXHIBIT 1
B. Provide Bid Schedule, which will be included in the CITY's front end Contract
Documents.
C. Attend the pre -bid meeting and assist CITY with preparation of and distribution of
minutes.
D. Respond in written questions by potential bidders and, if needed, assist the CITY
in issuing addenda.
E. Attend the bid opening and tabulate the bids submitted by interested bidders.
Task D10 - Bid Evaluation and Recommendation of Award Assistance
This task shall consist of the review and evaluation of the bids and the recommendation of a bidder
for award of contract to the CITY.
ENGINEERING SERVICES DURING CONSTRUCTION
The ENGINEER shall provide general engineering services, as defined herein, prior to contractor
mobilization and during the estimated contract construction period of 365 calendar days to Final
Completion. These services shall include the following:
Task C1 - Project Administration/Management
This task focuses on the administration of the project including project setup, client interface and
general project management and administration.
Task C2 - Preconstruction Activities Prior to Notice to Proceed
After issuance of a Notice of Award by CITY, assist the CITY in the preparation and signing of the
Contract Documents by reviewing insurance certificates, incorporation of Addendum information to
develop a conformed Construction set of Contract Documents, distribution of documents to the CITY
and Contractor. The ENGINEER will also undertake other preconstruction activities which include
attending the preconstruction meeting, providing preconstruction meeting minutes to all attendees, and
assisting the Contractor in finalizing any permit application issues or technical assistance with any
building permit review issues or questions required for the construction of this project and by providing
the required number of signed/sealed drawing sets for building permits and the sets of Contract
Documents required for construction.
Task C3 - Consult and Advise
Provide technical advise and assistance to CITY during the construction period and provide necessary
interpretations and clarifications of the Contract Documents as required by CITY or Contractor.
Page 4 of 20
TR #13930 EXHIBIT 1
Review and respond to ten (10) Requests for Information (RFI) is the level of effort basis for this task.
Task C4 - Review Shop Drawings
Review Shop Drawings and samples, the results of tests and inspections, and other data submitted by
the Contractor in accordance with the Contract Documents shall then be sent to the City for review and
comment, appropriately marked and then returned to the Contractor. A total of twenty-five (25)
submittals is the estimated level of effort basis for this item'sbudget.
Task C5 - Review Pay Requests and Schedules
Review monthly pay requests and make recommendations for payment to CITY. Monthly pay
requests will be reviewed in the field and an agreement reached between the Contractor, CITY's
project representative, and the ENGINEER prior to formal submittal to CITY for payment. Review
the Contractor's preliminary and monthly progress schedules through completion.
The estimated construction time is 365 calendar days requiring and estimated twelve (12) monthly pay
request reviews.
Task C6 - Perform Periodic and Milestone Inspections
Engineer will make periodic site visits at intervals appropriate to the various stages of construction to
observe the work, determine conformity with the contract documents and compliance with the
construction permits. It is anticipated that there will be four (4) site visits.
Perform inspections to determine that the project has achieved Substantial Completion and readiness
for Final Acceptance and that the Work has been completed in conformance with the Contract
Documents to certify completion of construction to permitting agencies. Two (2) such site visits are
anticipated.
Task C7 - Progress Meetings
Attend four (4) monthly construction related progress meetings. The ENGINEER shall schedule,
preside over and generate and distribute minutes of these meetings. The purpose of these meetings
is to formally coordinate the activities of the Contractor and CITY to resolve any conflicts and to review
working procedures as required to satisfactorily complete the project.
Task C8 - Contract Modifications
Develop the necessary data, notes and clarification drawings required to prepare contract
modifications to reflect adjustments to the construction project as requested by the CITY. These
modifications are intended to cover unforeseen conditions or for CITY requested items. This does
not cover revisions resulting from negligent omissions or design errors by the CONSULTANT. Two
(2) contract modifications is the estimate basis for this budget item. One of the contract
modifications will be the final reconciliation contract modification prepared at the end of the project.
When CITY requests additional contract modifications, the CONSULTANT's fee may be adjusted
accordingly based on a mutually agreed amount.
Task C9 - Project Closeout
This task covers the following anticipated project closeout items:
Page 5 of 20
TR #13930 EXHIBIT 1
A. Review the Contractor's record drawing information which shows the work as it was
constructed.
B. ENGINEER shall prepare signed and sealed record drawings based on Contractor's
submitted field data.
C. ENGINEER shall submit final copies of record drawings to CITY.
D. ENGINEERshall provide signed/sealed record drawingstoCONTRACTOR for build ing
permit closeout submittal.
E. ENGINEER shall attend the final project reconciliation meetings with CITY and the
Contractor.
F. ENGINEER shall distribute to CITY all specified closeout documentation from
Contractor inclusive of: O&M Manuals, warranty information, startup reports, equipment
commissioning reports, well completion reports, and similar.
Task C10 - Regulatory Agency Documentation and Project Closeout Submittals
This task covers preparation of regulatory agency permit closeout documentation for each regulatory
permit obtained for the project as follows:
A. City of Tamarac Building Department
B. No regulatory permits are anticipated. Work required is maintenance replacement
per FAC 62-555.520.(l).(c).l. Notification to the Department per Rule will be
provided.
Any additional permits required beyond the above will be considered as outside the scope of this
proposal.
Task C11 - Special Services
The ENGINEER shall, when requested, provide special services during construction consisting of
the following items:
A. Resident Services
To monitor that project is constructed in complete conformance with the Contract
Documents.
Services which will be provided by the ENGINEER's resident project representative
will consist of the following:
Make periodic on -site field observations of the Contractor's performance.
The limits of the authority of the on -site representative are as defined within
the Construction Contract Documents.
2. Observe any field tests and review the results of tests required of the
Contractor by the Contract Documents.
Page 6 of 20
TR #13930 EXHIBIT 1
3. Assist in the development of punch lists in conjunction with the milestone
inspections to determine if the project has achieved Substantial and Final
Completion and that the work has been completed in general conformance
with the Contract Documents.
In order to estimate the efforts of the ENGINEER's project representative, it is
anticipated that the resident project representative would need to make twenty-five
(25) project site visits, approximately 4 hours per visit.
Task C12 - Special Inspection
This task not required, but can be added if requested by the City of Tamarac Building Department.
ARTICLE 2 - DATA OR ASSISTANCE TO BE PROVIDED BY CITY
A. Provide ENGINEER with assistance in locating existing facilities, when requested.
B. Provide general project review, where required.
C. Provide copies of existing facility record drawings.
D. Provide copies of existing high service pump record drawings.
E. Attendance at project meetings.
F. Resident Project Representative Services
Services which will be provided by the CITY's resident project representative will
include the following:
Monitor that project is being constructed in conformance with the Contract
Documents. Engineer of Record is responsible for determining that the work
meets the requirements of the Contract Documents.
2. Make periodic on -site field observations of the Contractor's performance.
The limits of the authority of the on -site representative are as defined within
the Construction Contract Documents.
3. Observe any field tests and review the results of tests required of the
Contractor by the Contract Documents.
4. Assist in the development of punch lists in conjunction with the milestone
inspections to determine if the project has achieved Substantial and Final
Completion and that the work has been completed in general conformance
with the Contract Documents.
Page 7 of 20
TR #13930 EXHIBIT 1
5. Provide daily reports of construction activity to the ENGINEER on a form
provided by the ENGINEER.
6. Provide photographs of the work during construction showing typical
construction, conflicts with other utilities, installation of equipment,
installation of buried facilities, and tine -ins to existing facilities.
ARTICLE 3 - TIME OF COMPLETION
Attachment 3 provides the preliminary project schedule based on days from the receipt of the
Authorization to Proceed.
ARTICLE 4 - PROJECT DELIVERABLES
Project deliverables for the project design and construction phases shall be in accordance with
Attachment 4, attached.
ARTICLE 5 - PAYMENT AND COMPENSATION
As consideration for providing the services enumerated in Article 1, the CITY shall pay the
ENGINEER fees as described below:
A. Design Phase
For the services enumerated in Article 1, Tasks D1 through D10, the estimated not
to exceed fee of $78,121.00.
B. Construction Phase
For services enumerated in Article 1, Tasks C1 through C12, the estimated not to
exceed fee of $60,663.70.
Engineering services during construction will be billed on an hourly rate plus direct
expenses in accordance with the attached scope of work breakdown. CHA Consulting,
Inc. will submit monthly invoices payable by person, hours worked, and hourly rates,
plus direct expenses for these engineering services. Any unused portion of this
estimated not -to -exceed fee will not be billed to the City. CHA Consulting, Inc.
reserves the right to reallocate task values as needed for proper completion of the
project scope.
These fees have been determined in accordance with the scope of work breakdown
attached as Attachments 5 and 6.
The fee does not include the provision of the following items:
A. Preparation of permit submittal applications to the City of Tamarac Building
Department.
B. Easement acquisitions and legal work as required.
Page 8 of 20
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C. Landscaping and irrigation system designs.
D. Any expert witness or testimony services.
E. Payment of permit fees.
F. Special inspection services not required, but can be added.
G. Services not specifically indicated in this Task Authorization.
(Remainder of page left blank intentionally.)
Page 9 of 20
ARTICLE 6 -AUTHORIZATION
In WITNESS WHEREOF, the parties have made and executed this Agreement on the respective
dates under each signature. CITY OF TAMARAC, signing by and through its City Manager, and
CONSULTANT, signing by and through+fit P, fesident, duly authorized to execute same.
OF TAM
Vim,•90 CTY OF TAM RAC
W ;• ESTABLISHED
1963' Alp-�
ATTEST: 07-, SEAL ent Suc oglu, City Manager
SAIJ
, 4 1, 41, �"Y� .... ' _ ?�: �2_ 3
Ki erly Dillon '�,,,++N++����� Date
COV Clerk
J._/0�
Date
- E -
(Corporate Secretary)
Michael A. Platt
Type/Print Name of Corporate Secy.
(CORPORATE SEAL)
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Eq 1. 9 -
Page 10 of 20
CHA Consulting Inc.
Com ny am
Signature of Project Team Leader
Douglas K. Hammann
Type/Print Name
Date
5-17-2oZ3
CORPORATE ACKNOWLEDGMENT
STATE OF Florida
SS
COUNTY OF Broward
I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State aforesaid
and in the County aforesaid to take acknowledgments, personally appeared Douglas K. Hammann,
of CHA Consulting, Inc., a Florida Corporation, to me known to be the person(s) described in and
who executed the foregoing instrument and acknowledged before me that he executed the same.
WITNESS my hand and official seal this day of OI `I 2023.
Yb JANICEBENITEZ Sig nat otary Public
°tom; MY COMMISSION # HH 074877 State of Florida at Large
a, EXPIRES: January 22, 2025
''•'Fodc�°p' Bonded ThN Notary Public Underwriters
Print, Type or Stamp
Name of Notary Public
X Personally known to me or
Produced Identification
Type of I.D. Produced
DID take an oath, or
X DID NOT take an oath
Y:\Documents\Tamarac\442-OOO.BD\Task Authorization No XX-XXD WTP HSP Upgrade\Task Authorization
Page 11 of 20
TR #13930 EXHIBIT 1
ATTACHMENT 1
UPGRADE OF WATER TREATMENT PLANT HIGH
SERVICE PUMP STATION
TENTATIVE LIST OF PROJECT DRAWINGS
Drawing
Sheet No. Title
General
G-1
Cover Sheet
G-2
Index to Drawings
G-3
Project Location Map and Work Area Site Plan
G-4
General Notes and Legends
G-5
General Symbols and Line Legends
G-6
Abbreviations
G-7
Mechanical Legends and Symbols
G-8
Process and instrumentation Legends
G-9
Design Criteria
G-10
Sequence of Construction Coordination
Demolition
D-1 Demolition Site Plan
D-2 Existing High Service Pump Demolition
D-3 Miscellaneous Demolition Details
Civil
C-1 Overall Site Plan
C-2 Paving and Grading Site Plan
CD-1 Standard Details - Civil
Mechanical
M-1
Piping Schedule and General Mechanical Notes
M-2
High Service Pump Yard Piping Key Map
M-3
High Service Pump Yard Piping Modifications Plan
M-4
High Service Pump Upgrade Mechanical Site Plan
M-5
High Service Pump Section
M-6
Miscellaneous Details
MD-1, 3
Standard Details - Mechanical
Instrumentation
1-1 Process and Instrumentation Diagram
ID-1 Standard Details - Instrumentation and Controls
Page 12 of 20
TR #13930 EXHIBIT 1
Electrical
E-1
Electrical Notes and Legends
E-2
Electrical Site Demolition Plan (High Service Pump)
E-3
Electrical Site Plan
E-4
Electrical Plan (High Service Pump)
E-5
One- Line Diagrams Power and I&C (High Service Pump)
E-6
Partial SCADA Network Diagram
E-7
High Service Pump VFD Details (Sheet 1)
E-8
High Service Pump VFD Details (Sheet 2)
E-9
Specific Electrical Details
ED-1
Standard Details - Electrical
ED-2
Standard Details - Electrical
(Remainder of page left blank intentionally)
Page 13 of 20
TR #13930 EXHIBIT 1
SECTION NO.
PART 1
9_\G4i'a
PART 3
PART 4
ATTACHMENT 2
UPGRADE OF WATER TREATMENT PLANT HIGH
SERVICE PUMP STATION
TENTATIVE LIST OF PROJECT SPECIFICATIONS
TITLE
BIDDING REQUIREMENTS
(These documents provided by City Purchasing Division)
CONTRACT FORMS
(These documents provided by City Purchasing Division)
MISCELLANEOUS FORMS/INFORMATION
(These documents provided by City Purchasing Division)
SPECIFICATIONS
Division 1 - General Requirements
01005
General Requirements
01010
Summary of Work
01050
Field Engineering
01200
Project Meetings
01300
Suhmittals
01400
Quality Control
01500
Construction Facilities and Temporary Controls
01505
Mobilization/Demobilization
01700
Contract Closeout
01720
Project Record Documents
01730
Operation and Maintenance Data
01740
Warranties and Bonds
Division 2 - Sitework
02020
Existing Utility Location/Verification
02072
Demolition
02200
Earthwork
02500
Restoration and Cleanup
02630
Concrete Sidewalks, Drives, and Curbs
Division 3 - Concrete
03300 Concrete
03600 Grout
Page 14 of 20
TR #13930 EXHIBIT 1
Division 4 - Masonry - Not Used
Division 5 - Metals
05500 Fabricated Metalwork and Castings
Division 6 - Not Used
Division 7 - Thermal and Moisture Protection
07900 Sealants
Division 8 - Not Used
Division 9 - Protective Coatings
09900 Protective Coatings
Division 10 - Not Used
Division 11 - Equipment
11037 Vertical Turbine Pumps - General
11037-1 Vertical Turbine Pumps - Specific
Division 12 - Not Used
Division 13 - Special Construction
13700 Process Instrumentation and Controls
Division 14 - Not Used
Division 15 — Mechanical
15005 Ductile Iron Pipe (Water)
15007 Stainless Steel Pipe and Fittings
15029 Testing and Disinfection (Pipelines, Wells and Equipment)
15100 Manually Operated Valves
15105 Self -Contained Automatic Process Valves
15400 Plumbing
Division 16 - Electrical
16000
Electrical General Requirements
16001
Electrical Demolition
16050
Basic Materials and Methods
16681
Variable Frequency Drives
Page 15 of 20
TR #13930 EXHIBIT 1
PART 5 APPENDICES
Appendix A - TBD
(Remainder of page left blank intentionally.)
Page 16 of 20
TR #13930 EXHIBIT 1
ATTACHMENT 3
UPGRADE OF WATER TREATMENT PLANT HIGH
SERVICE PUMP STATION
PRELIMINARY PROJECT SCHEDULE
Time to Cumulative Time
Activity Complete To Complete
(Days) (Days)
1.
Notice to Proceed
0
0
2.
Site Visit/Information Gathering
14
14
3.
Submit 90% Drawings and Specifications
90
104
4.
Receive CITY Review Comments
21
125
5.
Submit 100% Drawings and Specifications
30
155
6.
Receive CITY Review Comments
14
183
7.
Submit Final Plans and Specifications along with
14
197
permit applications and final cost opinion
8.
Permitting
0
197
9.
Bidding coordination with Purchasing Division
21
218
10.
Bidding and Contract Award Phase
60
278
11.
Construction Phase (Final)
365
643
12.
Project Closeout
21
664
Detailed schedule will be provided upon receipt of authorization to proceed and will include specific
submittal dates.
(Remainder of page left blank intentionally.)
Page 17 of 20
TR #13930 EXHIBIT 1
ATTACHMENT 4
UPGRADE OF WATER TREATMENT PLANT HIGH
SERVICE PUMP STATION
LIST OF PROJECT DELIVERABLES
DESIGN PHASE
A. 90% Design Submittal
> One (1) electronic (PDF) set of 11" x 17" Drawings, 90% Complete.
> One (1) electronic (PDF) set of Specifications, 90% Complete.
> One (1) electronic (PDF) Opinion of Probable Construction Cost, 90% complete.
B. 100% Design Submittal
> One (1) electronic (PDF) set of 11" x 17" Drawings, 100% Complete.
> One (1) electronic (PDF) set of Specifications, 100% Complete.
> One (1) electronic (PDF) Opinion of Probable Construction Cost, 100% complete.
C. Final Design/Permit Application Submittal
> One (1) electronic (PDF) set of 11" x 17" Drawings, Final.
> One (1) electronic (PDF) set of Specifications, Final.
> Completed permit applications, exhibits, and three (3) sets of 11"x17" signed/sealed
drawings and specifications for submittal to the regulatory agencies named herein.
> One (1) electronic (PDF) final opinion of probable construction cost.
Page 18 of 20
TR #13930 EXHIBIT 1
BIDDING SERVICES (Part of Design Phase)
A. Bidding Coordination Submittal
B. One (1) electronic (PDF) set of 11" x 17" Drawings (Final)
C. One (1) electronic (PDF) set of 22" x 34" Drawings (Final).
D. One (1) electronic (PDF) set of Specifications (Final).
E. One (1) electronic (PDF) Final Completion Opinion of Probable Construction Cost.
B. Pre -Bid.
> One (1) flash -drive or share file link with final bid documents for CITY's use during bid
phase. The flash -drive or share file link will contain: bid specifications, half-size (1 V' x17")
bid drawings, and full-size (22" x 34") bid drawings. All files will be in .pdf format.
> Project Final Documents including drawings on 22" x 34" and 11" x 17" sheets and project
specifications on 8-1/2" x 11" sheets for use by CITY (CITY, CONSULTANT). Two (2)
sets of project documents, final completion.
> Addenda information as required by the CITY and/or CONTRACTORS. CITY Will publish
and distribute all addenda.
C. Post Bid.
> Recommendation of Award Letter. CITYwill award contract and issue Notice of Award.
CONSTRUCTION PHASE
A. Pre -Construction
> Pre -Construction conference Meeting Agenda and Minutes.
> Where applicable, electronic signed/sealed drawings for building permit submittal by
CONTRACTOR. CITY Building Department requires verified electronic signature
certification for signed and sealed documents.
> Three (3) Sets of half size (11" x 17") and full size (22' x 34") drawings and specification
booklets for CONTRACTORS use through the construction phase.
> Three (3) sets of drawings (11" x 17") and specifications for CITY's use during
construction.
> Three (3) sets of drawings (11" x 17") and specifications for sub -consultant's use during
construction.
B. Shop Drawings
> Copies of approved and final shop drawings.
Page 19 of 20
TR #13930 EXHIBIT 1
C. Construction Inspection
> Site visit reports will be provided for each site visit in accordance with Tasks C6 and C11 of
this Task Authorization.
D. Progress Meetings
> Copies of all project meeting minutes.
E. Contract Modifications
> Four (4) copies of all completed contract modifications.
F. Pay Requests
> Copies of reviewed and accepted partial and final pay request applications.
G. Record Drawings and Project Closeout
> One (1) half size, signed and sealed set of record drawing prints for submittal of permit
certification documents to the Building Department, if applicable.
> One (1) half size, signed and sealed set of prints, one (1) half size set of record drawings,
and one (1) copy of AutoCad and .pdf drawing files on CD for use by CITY.
> Four (4) copies of the certificate of substantial completion and punch lists.
H. Special Inspection
• Not applicable.
I. Commissioning and Startup Reports
> Two (2) Copies of All Final manufacture's startup reports per specifications.
(Remainder of page left blank intentionally.)
Y:\Documents\Tamarac\442-OOO.BD\Task Authorization No. XX-XXD WTP HSP Upgrade\Task Authorization
Page 20 of 20
CITY OF TAMARAC
UPGRADE OF WATER TREATMENT PLANT HIGH SERVICE PUMP STATION
TASK AUTHORIZATION NO. TR13930
TABLE 5
I. DESIGN PHASE
DATE: March 6, 2023
TASK DESCRIPTION
PERSONNEL
n
`v
y
d
`y
y
m
m
_
o
D1
Project Administration I Management
5
0
9
28
0
0
37
D2
Coordination and Preliminary Work
9
9
7
9
D3
Not Used
D4
Drawings and Engineering
0
0
32
35
0
0
193
0
0
0
0
D5
Specification Preparartion
0
0
9
35
0
0
0
9
D6
Prepare Opinions of Probable
Construction Cost
0
0
2
6
0
0
0
2
D7
Submit and Review (Quality Control)
0
0
6
8
0
0
0
4
D8
Permit preparation Assistance
0
0
0
0
0
0
0
0
D9
Bidding Assistance Services
8
4
8
4
D10
Bid Evaluation and Recommendation of
Award
1
0
1
2
0
2
D11
Not Used
D12
Not Used
Total Hours
Rate
Sub -Total Labor
23
0
63
131
0
0
200
0
0
0
67
$233.00
$213.00
$168.00
$130.00
$114.00
$98.00
$130.00
$109.00
$82.00
$98.00
$82.00
$5,359.00
$0.00
$10,584.00
$17,030.00
$0.00
$0.00
$26,000.00
$0.00
$0.00
$0.00
$5,494.00
TOTAL DESIGN PHASE LABOR $64,467.00
Il. REIMBURSABLE EXPENSES DESIGN PHASE
EXPENSE
ITEM
EXPENSE TYPE
UNIT
NO. OF UNITS
COST PER UNIT
TOTAL COST
REPRODUCTION
Half Size drawings (11"x17")
SET
4
$19.00
$76.00
1
Full Size drawings (22"x34")
SET
1
$47.50
$47.50
Specification Booklets
BOOKLET
0
$26.25
$0.00
Prepare CD's (Bid Documents)
EA
1
$10.00
$10.00
2
PHOTOCOPIES
EA
100
$0.20
$20.00
PLOTTING
3
22 X 34 (SET UP)
EA
38
$3.00
$0.00
11 X 17 (SET UP)
EA
76
$3.00
$0.00
TRAVEL
4
MILEAGE
MILE
0
$0.585
$0.00
TOLLS
EA
0
$0.00
$0.00
SUBCONSULTANTS
SURVEY
LS
0
$0.00
$0.00
ELECTRICAL
LS
1
$13,500.00
$13,500.00
5
STRUCTURAL
LS
0
$0.00
$0.00
GEOTECHNICAL
LS
0
$0.00
$0.00
1 & C PROGRAMMER
LS
0
$0.00
$0.00
PERMIT FEES
LS
0
$0.00
$0.00
Asbesl
LS
0
$0.00
$0.00
TOTAL DESIGN PHASE EXPENSES $13,653.50
GRAND TOTAL $78,120.50
USE $78,121.00
$9,351.00
$4,915.00
$0.00
$35.016.00
$6,800.00
$1,280.00
$2,376.00
$0.00
$3.904.00
$825.00
$0.00
$0.00
$64,467.00
V:\Projects\CSFL122\Y\Documents\TamaracW42-OOO.BD\Task Authorization No. XX-XXD WTP HSP Upgrade\Task Authorization\Design Scope_REV. 1
CITY OF TAMARAC
UPGRADE OF WATER TREATMENT PLANT HIGH SERVICE PUMP STATION
TASK AUTHORIZATION NO. TR13930
ATTACHMENT
1. ENGINEERING SERVICES DURING CONSTRUCTION
DATE: March 6, 2023
TASK DESCRIPTION
PERSONNEL
iO
a
_
_
m
_
E
C1
Project Administration/Management
6
0
6
10
0
0
0
0
0
13
C2
Preconstruction AcMes Prior to Notice
to Proceed
8
0
8
2
C3
Consult and Advise
0
0
5
20
0
0
26
0
0
5
C4
Review Shop Drawings
0
0
34
50
0
0
0
0
0
13
C5
Review Pay Requests and Schedules
0
0
3
24
0
0
0
0
0
12
C6
Perform Periodic and Milestone
Inspections
0
0
4
16
0
0
0
0
0
6
C7
Progress Meetings
0
0
0
16
0
0
0
0
0
4
C8
Contract Modifications
0
0
2
4
0
0
4
0
0
4
C9
Project Closeout
2
8
0
2
C10
Regulatory Agency Documentation
ro ect Closeout Submittals
and Project
1
2
1
C11
Special Services
100
0
C12
Not Used
Total Hours
Rate
Sub -Total Labor
17
0
54
158
0
0
30
0
0
100
62
$233.00
$213.00
$168.00
$130.00
$114.00
$98.00
$130.00
$109.00
$82.00
$98.00
$82.00
$3,961.00
$0.00
$9,072.00
$20,540.00
$0.00
$0.00
$3,900.00
$0.00
$0.00
$9,800.00
$5,043.00
TOTAL LABOR $52,316.00
11. REIMBURSABLE EXPENSES
EXPENSE
ITEM
EXPENSE TYPE
UNIT
No. OF UNITS
COST PER UNIT
TOTAL COST
1
REPRODUCTION
Half Size Drawings (11" x 17")
SET
9
$22.80
$205.20
Full Size Drawings (22" x 34")
SET
3
$47.50
$142.50
Specification Booklets
BOOKLET
0
$26.25
$0.00
Record Document CD's
EA
0
$10.00
$0.00
2
PHOTOCOPIES
EA0
$0.25
$0.00
PLOTTING
3
22 X 34 (SET UP)
EA
38
$15.00
$0.00
11 X 17 (SET UP)
EA
38
$3.00
$0.00
TRAVEL
4
MILEAGE
MILE
0
$0.585
$0.00
TOLLS
EA
0
$0.00
$0.00
SUBCONSULTANTS
SURVEY
LS
0
$0.00
$0.00
ELECTRICAL
LS
1
$8,000.00
$8,000.00
5
STRUCTURAL
LS
0
$0.00
$0.00
GEOTECHNICAL
LS
0
$0.00
$0.00
ARCHITECTURAL
LS
0
$0.00
$0.00
HYDROGEOLOGIST
LS
0
$0.00
$0.00
TOTAL EXPENSES $8,347.70
GRAND TOTAL $60,663.70
USE $60,663.70
S4,772.00
$3,068.00
$7,230.00
$13.237.00
$4,608.00
$3,244.00
$2,408.00
$1,704.00
$1,670.00
$575.D0
$9,800.00
$0.00
$0.00
$52,316.00
V:\Projects\CSFL122\Y\Documents\Tamarac\442-OOO.BD\Task Authorization No. )0(-XXD WTP HSP Upgrade\Task Authorization\SDC_SCOPE_REV.1
r►uaci n nci It i
TR #13930 EXHIBIT 1
C & W engineering Inc.
Consulting Engineers — Electrical • HVAC • Plumbing
6903 Vista Parkway North, #10
West Palm Beach, FL 33411
(561) 642-5333
February 27, 2023
Ms. Stephanie Bortz, E.I.
Cha Engineering, Inc.
4700 Riverside Drive, Suite 110
Coral Springs, FL 33067
Subject: City of Tamarac WTP High Service Pumps and VFD Replacement
Electrical Engineering Proposal Rev#1
C&W Ref. 235701
Dear Stephanie:
I am pleased to submit this proposal to provide Eitjctrical Engineering Design
Services, Bidding and Construction Services for the above referenced project. My
understanding of the work is as follows:
We will provide Electrical Engineering Design Services for replacement of five
150HP high Service pump motors, their check valve limit switches, and existing VFD
equipment, at the existing HSP pump area and building. The goal is to reuse the
existing power wiring from the switchboard to the VFD equipment, and from the VFD
equipment to the pump's j-box. Replace the existing check valve limit switches with flow
switches. Replace the existing control wires for discrete and analog signals, city staff
prefers to use individual discrete and analog wires as opposed to TCP/IP Ethernet
communications. We will show new wiring for discrete and analog signals between the
VFD equipment and the HSP PLC system being installed inside the HSP building under
package B improvements. We will provide add alternate notes for contractor to replace
feeders from VFD to Pumps and megger testing. If existing feeders are in good
condition then they will not be replaced.
We will reuse the existing flow meters (recently replaced) and the existing
pressure transmitters field instruments. New taps will be required for the new flow
switches that will replace the check valve limit switches.
TR #13930 EXHIBIT 1
C&W Ref. 235701
DESIGN SERVICES
Coordination
Cha Engineering, Inc.,
VFD Vendors
Owner
Engineering
Load Calculations
Sizing of Equipment Ratings
Field investigate condition of existing Power and control wires, Reuse existing
raceways.
Layout of new VFD equipment onto existing housekeeping pads.
Terminate control wiring to new PLC 1/0 at HSP room (per B package)
Provide Electrical drawings for review and comments at 90% & 100%.
Provide Electrical specifications for raceways, wires.
VFD equipment and flow switches.
Anticipated Drawings based on existing equipment replacement
(Electrical drawing set up to be done by Cha's office.)
E-01 Electrical Notes and Legends.
E-02 High Service Pump Exterior Demolition plan.
E-03 High Service Pump Interior Demolition Equipment Plan.
E-04 High Service Pump Exterior Install Equipment Plan.
E-05 High Service Pump Room Electrical Equipment Plan.
E-06 Electrical Oneline Diagram Demolition Plan
E-07 Electrical Oneline Diagram New Work Plan
E-08 VFD Control Schematic, including heaters and thermal motor protection.
E-09 VFD Enclosure Elevation Details
E-10 VFD Network Communications plan
E-11 Standard Details — Electrical
E-12 Standard Details - Electrical
Electrical Division 16 specifications as required.
Electrical and Grounding Drawing Details.
SCADA System Elements per City of Tamarac for the status of the VFD equipment and
pump equipment.
Final Coordination Meeting at the City
Provide 90% & 100% design documents, prepare an opinion of construction costs
TR #13930 EXHIBIT 1
C&W Ref. 235701
BIDDING SERVICES
Provide final Documents for Bidding
Respond to Contractor Questions
Provide Addendum if needed
CONSTRUCTION SERVICES
Electronically sign drawings for Permitting. (Single sheet PDF's will be made by Cha)
Provide conformed drawings and specifications for construction
Respond to Contractor's RFI Questions
Provide Shop Drawing review, including O&M manuals
Provide two field inspections during Construction
Provide one substantial Punch list visit during startup
FEE SUMMARY
Design Phase Services: $ 12,000.00 Lump Sum
Bidding Services $ 1,500.00 Lump Sum
Total design fee: $ 13,500.00 Lump Sum
Construction & Permitting Services $ 8,000.00 Hourly Not to Exceed
I trust the above is in agreement with your needs and expectations. If you have
questions or comments regarding the above, please contact us.
Very truly yours,
C&W Engineering, Inc.
Michael Guida, P.E.
JLR/NL/File