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HomeMy WebLinkAbout2023-05-15 - City Commission Workshop Meeting MinutesFOUNDATION DEVELOPMENT WORKSHOP MONDAY, MAY 15, 2023 10:00 AM COLONY WEST CALL TO ORDER: Mayor Michelle J. Gomez called the Monday, May 15, 2023, City Commission Workshop, being held in Colony West, to order at 10:00 a.m. ROLL CALL Present were Mayor Michelle J. Gomez, Vice Mayor Marlon D. Bolton, Commissioner Kicia Daniel, Commissioner Morey Wright Jr., and Commissioner Elvin Villalobos. Also present were City Manager Levent Sucuoglu, Assistant City Manager Maxine Calloway, City Attorney Hans Ottinot, and City Clerk Kimberly Dillon. FOUNDATION DEVELOPMENT City Manager Levent Sucuoglu introduced Bob Norton, Tenzinga Consultants, and provided a brief overview of the agenda. He highlighted the historic nature of the day and stated they could not have found a better coach to support the team in their goal setting, guiding principles, and long- term planning. Mr. Norton opened with a review of the ground rules, principles of engagement, and goals for the meeting. He led the Commissioners and City staff in a series of team building activities. Following a brief break, Mr. Norton invited the participants to list five (5) things that are important to them personally and five (5) things that are important to them professionally. He broke the team into groups to share and discuss their priorities. He highlighted the theme of growth and asserted no organization becomes successful without growth and willingness to change. Mr. Norton asked the groups to get back together and brainstorm five (5) things that are important to the City of Tamarac. He noted the lists would be used as the first step toward the team's vision for the City and transitioned into the next visioning activity. COMPENSATION STUDY PRELIMINARY RESULTS Lunch break Human Resources Director Lerenzo Calhoun explained the City had engaged Human Resources Compensation Consultants LLC (HRCC) to conduct a compensation study. Katie Busch, Lead Compensation Consultant, HRCC, provided a brief background on her organization and the study done to determine how competitive the City of Tamarac is in pay compared to other organizations. She reviewed the study techniques, strategies, and benchmarking. Continuing, Ms. Busch provided a presentation of her preliminary results, which is on file in the City Clerk's Office. Human Resources Director Calhoun briefly discussed challenges and opportunities in attracting and retaining employees, as well as the impact of COVID-19. City Manager Sucuoglu noted the results of the study would be built into the Fiscal Year 2024 budget proposal coming before the Commission in June. FOUNDATION DEVELOPMENT Mr. Norton played a movie clip to illustrate the concept of a vision. He stated that a vision should include why you exist and where you are going and shared a story regarding the value to an organization of a solid vision. The breakout groups contemplated the vision for the City and created draft vision statements, then presented them to the group for discussion. The breakout groups took the draft vision statement, "Community First, Excellence Always," and discussed definitions and variations on the wording. Mr. Norton encouraged the team to think on the language overnight. Mr. Norton introduced the concept of core values and challenged everyone to list five (5) core values needed to reach the City's vision. The team returned to the breakout groups to discuss and prioritize the core values identified, then shared them with the group and further discussion ensued. Mr. Norton explained the core values identified would help in creating a list of guiding principles to work from while making a culture change in the City. He divided the team into five (5) groups to define the individual values listed: Innovative, Integrity, Accountability, Teamwork, and Professionalism. ADJOURNMENT Mr. Norton invited each member of the team to share one (1) positive from the day. He briefly reviewed the agenda for the following day and the homework assignments. There being nothing further to discuss, the meeting was adjourned at 5:00 p.m. Minutes transcribed by Crysta Parkinson, Prototype, Inc. and submitted by Kimberly Dillon, City Clerk. Kimberly Dillon, City Clerk Minutes May 15, 2023 —Workshop Page 2 Note to the reader: The above signature is the City Clerk, of the City of Tamarac, Florida. If the minutes you have received are not signed, or completed as indicated above, they are not the official minutes of the Foundation Development Workshop held Monday, May 15, 2023. Pursuant to Chapter 286.0105, Florida Statutes, if a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he may need to ensure that a verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is based. The City of Tamarac complies with the provisions of the Americans with Disabilities Act. If you are a disabled person requiring any accommodations or assistance, please notify the City Clerk's Office at (954) 597-3505 of such need at least 48 hours (2 days) in advance. Additionally, if you are hearing or speech impaired and need assistance, you may contact the Florida Relay Service by dialing 7-1-1. Minutes May 15, 2023 — Workshop Page 3