HomeMy WebLinkAbout2019-01-22 - City Commission Workshop Meeting MinutesT
CITY OF TAMARAC
CIry COMMISSION WORKSHOP
MONDAY, JANUARY 22, 2019
CALL TO ORDER: Mayor Michelle J. Gomez called the Workshop of the City Cornmission to
order at 9:38 a.m. on Monday, January 22, 2019 in Conference Room 105, City Hall, 7525
NW 88th Avenue, Tamarac, FL 33321.
ROLL CALL: Mayor Michelle J. Gomez, Vice Mayor Debra Placko, Commissioner Marlon
Bolton and Commissioner Julie Fishman were in attendance.
Also in attendance were City Manager Michael Cernech, Assistant City Manager Kathleen
Gunn, City Attorney Samuel S. Goren and City Clerk Patricia Teufel.
PLEDGE OF ALLEGIANCE: Vice Mayor Debra Placko led the Pledge of Allegiance.
1. Ron Book - Legislative Update - State Lobbyist Ron Book appeared via Skype and tatked
about where we are, where we are going and then answered questions by the City
Commission. He talked about the following issues: transition of power; swearing in of Florida
Legislators; two out of three Supreme Court vacancies filled coming from the 3rd District Court
of Appeals; the removal of Broward County Sheriff lsrael; removal of the Supervisor of
Elections of West Palm Beach; removal of Supervisor of Schools in the Panhandle; the
appointment of Jared Moskowitz as Emergency Management Director; the appointment of a
democrat as the Head of the Department of Revenue; and the appointment of Kevin Thibault
as the New Secretary of the Department of Transportation. He noted that revenue estimates
are improving. Previous commitments made by Governor Rick Scott in response to hurricane
Michael will be absorbed in the Budget. Now they will bring in the Army Corp of Engineers to
the Panhandle to clean up after Hurricane Michael. He talked about issues to be part of the
legislative agenda as follows: Health Care; Non-doctors; Home Rule pre-emption; Higher
Education; Environment and Gaming - Sport Book requires 50% of the vote; and the medical
cannabis bill. Legislation Session starts the 1st Tuesday in March 2019. Mr. Book listed four
(4) City of Tamarac projects for this Legislative Session. Mr. Book entertained questions from
the City Commission related to the Governor calling a special Election, dealing with conflict of
interest with new people and said he does not recall any conflicts of interest in the City of
Tamarac. Should a potential conflict of interest arise he will notify the City Manager. City
Attorney Goren had a discussion on H.B. 265, regarding Public Meetings; H.B. 221
Uniformity on ballot design; Concealed Weapons and the litigation currently in progress about
Chapter 790.33. Ron Book noted to newly elected City Commission members of his
availability 24n regarding issues or concerns they may have. He thanked the City
Commission and City Staff ending his report. Having no further discussion, Mayor Gomez
thanked Mr. Book and moved to the next item on the agenda.
2. Presentation Regarding AARP Age-friendly Communities Network - Presentation
Regarding AARP Age-friendly Communities. AARP Livable Communities Volunteer Lead Ken
Reinhardt and Assistant to the City Manager Laura Karpaviciute appeared. Mr. Reinhardt
gave a presentation on AARP Age-friendly Communities Network, which is on file in the City
Clerk's Office.
Commissioner Mike Gelin joined the meeting at 10:16 a.m.
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Mr. Reinhardt talked about population aging, its effects and provided an overuiew of the
elderly population. He spoke of the implications of an aging population as it related to
economic, political and societal areas. Mr. Reinhardt talked about influencing factors like
longevity, life expectancy, fertility rates and provided projections of population by age from
2010 through 2040 for the United States, State of Florida and Broward County. He provided
statistical data, citing the US Census Bureau (March 2018) as a source that determined the
median age will increase from 38 today to 43 in 2060, predicting that older people will
outnumber children. Mr. Reinhardt talked about the AARP Network of Age-Friendly
Communities program and the eight (8) Domains of Livability that covers the areas of what
makes a community a great place to live and what people of all ages can do in a livable
community. He spoke about the three phases of the AARPMHO Network of Age-Friendly
Communities and explained that the actions are up to the City, there is partner engagement,
AARP support, grants that may be available and low or no cost opportunities available. He
talked about older adults being assets to the community. Mayor Gomez opened the floor to
the City Commission for questions and further discussion. Commissioner PIacko talked about
residents moving to assisted living facilities and shared her visiting experiences and the
importance of resident engagement to include as part of the AARP Age-friendly Communities
Network program. Mr. Reinhardt responded to questions from the City Commission on issues
of: programs catering to seniors; other cities in the program; program results; opportunities to
benchmark against other cities; indexes and reading values. Commissioner Gelin left the
meeting al 10:47 a.m.
Mayor Gomez called for a consensus to join the AARP Network of Age-Friendly Cities and
Communities, and all4 remaining Commissioners were in agreement.
Mayor Gomez recessed the meeting at 10:49 a.m. and reconvened the meeting at 11:15 a.m.
with all present as before.
3.2018 Community Rating System Annual Progress Report. Building Official/Director Claudio
Grande presented the 2018 Community Rating System Annual Progress Report, a copy
which is on file in the City Clerk's Office. Director Grande talked about City of Tamarac
participation in the NFIP and receiving Class 6 in the CRS; Flood lnsurance policies
comparison; Public Services preventive activities and structural projects and outreach projects
by the Building Department such as attending HOA meetings throughout the year. Mayor
Gomez opened the floor for City Commission discussion. Director Grande responded to an
inquiry related to discounted flood insurance and talked about the Preferred Risk Policy
option. Having no further discussion, Mayor Gomez thanked Director Grande and moved to
the next item on the agenda.
4. TR13221 - Memorandum of Understanding (MOU) between City of Tamarac and Parks &
Recreation Foundation of Tamarac ltem No. 6 (c) on the Consent Agenda. OR13221) A
Resolution of The City Commission of The City Of Tamarac, Florida, Approving and
Authorizing the Appropriate City Officials to execute a Memorandum Of Understanding
(MOU) between The City Of Tamarac and The Parks And Recreation Foundation Of
Tamarac (PAROT) establishing a relationship between The City Of Tamarac and PAROT for
participation in a National Football League (NFL) Foundation Grassroots Grant Program
Application and Grant Award in the event of approval of the application; Providing For
Conflicts; Providing For Severability; And Providing For An Effective Date. Parks &
Recreation Director Greg Warner and Grants Administrator Michael Gresek appeared and
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gave a presentation, a copy which is on file in the City Clerk's Office, Grants Adrninistrator
Gresek said the purpose is for the establishment of a working relationship. He noted that the
PAROT Foundation may file a grant application for a City project and if awarded, administerthe grant. He talked about NFL Grassroots Grant Program and said onty certain
I organizations like Middle Schools, High Schools and 501(c)3: Non-profiUTax exemptI organizations are eligible to apply. The PAROT Foundation is a 501(c)3 organization andI may apply for a grant on behalf of the City that if awarded, may also administer the funds.
Mr. Gresek noted the grants awarded will benefit in the enhancement of Tamarac Parks &
Recreation facilities. Director Wamer provided background, activities and accomplishments
of the PAROT Foundation. Mayor Gomez opened the floor for City Commission questions
and with no further discussion, thanked presenters and moved to the next item on the
agenda.
5. TR13223 - Scope of Services/Agreement - Miller Legg: Master Landscape Study - ltem
No. 6 (a) on the Consent Agenda. (TR13223) A Resolution of the City Commission of the City
of Tamarac, Florida, approving TaskAuthorization No. 19-05s and authorizing the appropriate
City officials to execute Task Authorization No. 19-05s with Miller Legg to provide professionat
services to prepare an update of the City of Tamarac Master Landscape Study in accordance
with the City's Consulting Engineering Agreement as authorized by Resolution No. R-2016-
80, for an amount not to exceed $g1,000.00; approving funding from the appropriate
budgeted Utilities Operational and CIAC accounts; authorizing the appropriate City officials to
administer the contract; providing for conflicts; providing for severability; and providing for an
effective date. Community Development Director Maxine Caltoway and Purchasing/Contracts
Manager Keith Glatz appeared and made a presentation, a copy which is on file in the City
Clerk's Office. Director Calloway provided an overview and background of the Miller Legg
Consulting Firm. She presented updates on development guidelines, gateway locations and
key intersections. Director Calloway presented the scope of work for Commerciat Boulevard
Median from University Dr. to Prospect Road and a project schedule. Mayor Gomez openedthe floor for questions by the City Commission. Purchasing/Contracts Manager Glatz
responded to questions from the City Commission related to the process of the selection of
proposals. Mayor Gomez thanked the presenters and with no further discussion, moved to the
next item on the agenda.
6. TR13231 - Fiber Network Expansion (Phase 1) - Item No. 6 (g) on the Consent Agenda.
(TR13231) A Resolution of the City Commission of the City of Tamarac, Florida, authorizing
the appropriate city officials to execute a fixed price contract between Hypower, lnc. and the
City of Tamarac to expand the City's fiber network in the lump sum amount of$1 ,457,572.O5,a contingency of $145,757 (1Oo/o), for permits and unforeseen conflicts onty, will be added tothe project account for a total project budget of $1,603,330; authorizing the waiver of
procurement procedures in the best interest of the City per the requirements of section 6-
148(i) of the Tamarac procurement code; authorizing an appropriation in the amount of
$1,603,330.00; authorizing the City Manager or his designee to make changes and issue
change orders in accordance with the threshotds and provisions delineated in section 6-
1470)e) of the Tamarac procurement code; providing for conflicts; providing for severability;
and providing for an effective date. lnformation Technology Director Levent Sucuoglu,
Financial Services Director Mark Mason and Purchasing/Contracts Manager Keith Glatz
appeared and gave a presentation, a copy which is on file in the City Clerk's Office. Director
Sucuoglu provided background on the Fiber Network Expansion (Phase 1), the need to
expand, project overview, and fiber connection at City facilities noting the benefits for
underground connections. Purchasing/Contracts Manager Glatz presented Invitation for Bid
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(lFB) 18-088 process timeline and noted two (2) proposals were received. Financial ServicesDirector Mason talked about the difference between the proposals received, and the projectcost. Mayor Gomez opened the floor for City Commission discussion. presenters reiponOeOto City Commission questions related- to cost; quotes by other companies; expansion inindustrial areas; Phase 2; and quality of fiberoptic. City Manager Cernech talked about FDOT I
:lir:"Xffi requirements. with no further discussion, Mayor-Gomez moved to the ""*t it; I
7. Discussion on changing the Dates or the cancetlation of the March 11th workshop and theMarch 13th Commission Meeting. Assistant City Manager Kathleen Gunn appeareJ andrequested direction by_ the City Commission to cancet the March 11th Work.nop ,nO tf,"March 13th Regular Commission meeting as there would be no quorum due to theCommission's trave.l schedule. Mayor Gomez called for a consensus to cancel the meetingsas requested with all unanimously in agreement.
8. Other
8a. Commissioner Gelin had discussion related to Federal Employees not being paid due tothe Federal Government Shutdown, retatgd to utility billing late fees. City Manig'er Cernechnoted he was contacted by a Federal Employee not being paid. Lata fees, iiterest, anddisconnection are being waived and they are being treated on a case by case basis. CityAttorney Goren talked about the obligation to pay, waiving late fees, turn off/on of service isprovided because it is in the realm of the City Manager's [ower. Attorney Goren spoke aboutthe legal avenues not regulated by the City Commission and noted the City Manaler Ulfcontinue to look at the situation taking the situation in consideration. Attorney"Gor"nresponded to an inquiry by Commissioner Botton about whether a Commission member canpay a water bill for a customer that is not being paid due to Federal Government Shutdown.
_ 8b. City Manager Cernech introduced Lori Funderwhite to the City Commission as the newEconomic Development Manager.
There being no further business to come before the City Commission, Mayor Gomezadjourned the meeting at 12:34 p.m.
I
n Pabon, CMC
Assistant City Clerk
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