HomeMy WebLinkAbout2019-01-07 - City Commission Workshop Meeting Minutes CITY OF TAMARAC
CITY COMMISSION WORKSHOP
MONDAY, JANUARY 7, 2019
CALL TO ORDER: Mayor Michelle J. Gomez called the Workshop of the City Commission to
order at 9:39 a.m. on Monday, January 7, 2019 in Conference Room 105, City Hall, 7525 NW
88th Avenue, Tamarac, FL 33321.
ROLL CALL: Mayor Michelle J. Gomez, Vice Mayor Debra Placko, Commissioner Marlon
Bolton, Commissioner Mike Gelin and Commissioner Julie Fishman were in attendance.
Also in attendance were City Manager Michael Cernech, Assistant City Manager Kathleen
Gunn, City Attorney Samuel S. Goren and City Clerk Pat Teufel.
PLEDGE OF ALLEGIANCE: Commissioner Julie Fishman led the Pledge of Allegiance.
Mayor Gomez asked for a moment of silence on the passing of Ms. Edith Lederberg.
Mayor Gomez talked about housekeeping procedures related to Workshop meeting
presentations in order to be in line with the meeting Agenda. She said presenters should
complete their presentations fully before entertaining questions from the City Commission and
provided each Commission member with an index card to use when requesting to speak.
1. TR13179 - Pine Island Pedestrian Crossing LAP Agreement-Item No. 6 (i) on the Consent
Agenda. (TR13178) A Resolution of the City Commission of the City of Tamarac, Florida
accepting a grant award in the amount of $272,608 from the Federal Highway Administration
(FHWA) through the Florida Department of Transportation (FDOT); authorizing the
appropriate City Officials to execute a Local Agency Program (LAP) Agreement and
necessary documents between FDOT and the city of Tamarac pending legal review for grant
funding in the amount of $272,608; providing for a match in local funds in the amount of
$141,160 for the Pine Island Road Pedestrian Crossing at NW 57th Street and NW 67th
Court; providing for the appropriation of $272,608; providing for conflicts; providing for
severability; and providing for an effective date. Public Services Director Jack Strain,
Assistant Public Services Director John Doherty and Grants Administrator Michael Gresek
appeared and gave a presentation, a copy which is on file in the City Clerk's Office. Grants
Administrator Gresek and Assistant Public Services Director Doherty provided a historical
overview and provided a summary of the grant award that included locations related to:
Tamarac Village Intersections; grant process after the acceptance; budget, cost and
completion timelines. Assistant Public Services Director Doherty responded to questions from
the Commissioners regarding 2nd red light, FDOT and design elements. Mayor Gomez
thanked former Assistant City Manager Diane Phillips for her contribution on the project and
asked to coordinate with schools, notify residents and travelers regarding construction issues
and accessing Casa Linda Plaza. Mayor Gomez thanked the presenters and with no further
questions moved to the next item on the agenda.
2. TR13207 - FY 2019 Vehicle Replacement-Item No. 6 (d) on the Consent Agenda.
(TR13207) A Resolution of the City Commission of the City of Tamarac, Florida, authorizing
the purchase of new and replacement vehicles and equipment utilizing competitive
procurement methods and current agreements available for cooperative purchase at the time
Page 1 of 5 COMMISSION WORKSHOP MEETING January 7, 2019
of purchase, including, but not limited to, the Agreement awarded by the Florida Sheriff's
Association, Houston-Galveston Area Council (H-GAC) Cooperative Purchasing Program,
"piggy-backing" off other municipal contracts for like items, and other agreements, in the best
interest of the City; authorizing the appropriate City Officials to select, approve, and award the
purchase of said equipment and vehicles utilizing current Agreements available for
cooperative purchase at the time of purchase in the best interest of the City; authorizing an
expenditure in an amount not to exceed$1,714,332.00 from the appropriate accounts for all
vehicles and equipment; providing for conflicts; providing for severability; and providing for an
effective date. Public Services Director Jack Strain, Budget/Contracts Manager Troy Gies and
Purchasing/Contracts Manager Keith Glatz appeared and gave a presentation, a copy which
is on file in the City Clerk's Office. Budget/Contracts Manager Gies provided an overview of
the process that included a 2007 vehicle utilization study and monitoring, fleet procurement
and replacement criteria. Public Services Director Strain noted that vehicles are not held on to
for more than 10 years except for larger equipment that is not used as often, and the
decision is made on a case-by-case basis. Public Services Director Strain, Budget/Contracts
Manager Gies and Purchasing/Contracts Manager Glatz responded to questions by the City
Commission related to discard of old vehicles; the electronic auction process; money
projections (Keith Glatz to provide); and provided explanations for vehicles listed as
overbudgeted and underbudgeted at which Fire Chief Sayles and Financial Services Director
Mark Mason appeared to provide additional responses. Mayor Gomez thanked the presenters
and with no further questions moved to the next item on the agenda.
3. TR13206 - LED Street Light Replacement Program utilizing SE Florida Cooperative
Contract #16-17-029 - Item No. 6 (f) on the Consent Agenda. (TR13206) A Resolution of the
City Commission of the City of Tamarac, Florida, approving replacement of City owned street
lights; authorizing an expenditure of funds for an amount not to exceed the Approved Annual
Budget; utilizing ITB No. 16-17-029 solicited and awarded by the City of Miami Gardens,
Florida as the Lead Agency for the Southeast Florida Governmental Purchasing Cooperative
Group; effective upon approval through November 18, 2019 or as extended by the City of
Miami Gardens on behalf of the Southeast Florida Governmental Purchasing Cooperative;
authorizing the proper City Officials to execute contract renewals; providing for conflicts;
providing for severability; and providing for an effective date. Public Services Director Jack
Strain and Purchasing/Contracts Manager Keith Glatz gave a presentation, a copy which is on
file in the City Clerk's Office. Public Services Director Strain talked about the replacement
program and said LED streetlights have a life expectancy of 10 years. He talked about the
replacement contract with Imperial Electric, Inc., contract price, total project cost and budget
allocation. Public Services Director Strain responded to questions by the City Commission
related to replacement timeframe and LED products.
Commissioner Gelin left the meeting at 10:20 a.m. returning at 10:22 a.m.
Public Services Director Strain responded to questions from Commissioner Bolton related to
light intensity, illumination and health concerns.
Commissioner Fishman left the meeting at 10:32 a.m. returning at 10:34 a.m.
Public Services Director Strain responded to questions from Mayor Gomez related to fixtures
and talked about color spectrum. With no further questions Mayor Gomez moved to the next
item on the agenda.
Page 2 of 5 COMMISSION WORKSHOP MEETING January 7, 2019
4. TR13225 -Award Bid No. 19-08B for the Water Treatment Plant Raw Well Rehab Project
Item No. 6 (h) on the Consent Agenda. (TR13225) A Resolution of the City Commission of
the City of Tamarac, Florida, awarding Bid No. 19-08B to and approving an Agreement with
Florida Design Drilling Corporation for the Water Treatment Plant Raw Wells 10, 11, 12 & 13
Project, in accordance with Bid No. 19-08B for a contract amount of $929,000.00; a
contingency in the amount of$92,900.00 will be added to the project account for a total
project budget of $1,021,900; authorizing an expenditure from the appropriate accounts;
providing for conflicts; providing for severability; and providing for an effective date. Public
Services Director Jack Strain and Purchasing/Contracts Manager Keith Glatz appeared and
gave a presentation, a copy which is on file in the City Clerk's Office. Public Services
Director Strain talked about raw water well locations, the rehabilitation project, rehabilitation
benefits and provided a contract summary that included total contract price and project
timeframe. He responded to City Commission inquiries about aesthetics, additional staff
training, levels of safety factors and tampering devices. Mayor Gomez thanked the
presenters and with no further questions moved to the next item on the agenda.
5. TR13219 - Colony West EnviroDesign Change Order No. 4 - Item 6 (c) on the Consent
Agenda. (TR13219) A Resolution of the City Commission of the City of Tamarac, Florida, to
approve Change Order No. 4 to the Agreement with EnviroDesign Associates, Inc. in an
amount not to exceed $35,280.00 for the installation and quarterly monitoring of additional
groundwater monitoring wells; authorize the appropriate City Officials to execute said Change
Order; providing for conflicts; providing for severability; providing for an effective date. Public
Services Director Jack Strain appeared and gave a presentation, a copy which is on file in the
City Clerk's Office. Director Strain provided a project overview and explained Change Order
No. 4 increases with a total project cost to $205,680. He responded to questions by Mayor
Gomez related to soil treatment and resident contamination issues.
Mayor Gomez recessed the meeting at 10:56 a.m. and reconvened at 11:16 a.m.
6. TO2380 - Code Enforcement Administrative Fines, Costs of Repair & Lien Items - Item
No. 10 (a) on Ordinance(s) - First Reading. (TO2380) An Ordinance of the City Commission
of the City of Tamarac, Florida amending Chapter 2 of the City's Code of Ordinances,
entitled "Administration" by specifically amending Article III, entitled "Boards, Committees,
Commission," by creating Section 2-73.09 entitled "Administrative Fines, Costs of Repair
and Liens" for Code Enforcement orders not complied with and repeat violations in
accordance with Section 162.09 Florida Statutes; providing for codification; providing for
conflicts; providing for severability; and providing for an effective date. Passed on First
Reading June 13, 2018. Community Development Director Maxine Calloway and Code
Enforcement Manager Scott Krajewski appeared and gave a presentation, a copy which is
on file in the City Clerk's Office. Community Development Director Calloway provided an
overview and addressed the challenges on Code Compliance. She said the Ordinance must
be passed by a Super Majority Vote. Director Calloway talked about the Current Code and
the Proposed Code which has unique tools to use. Director Calloway and Code
Enforcement Manager Krajewski responded to questions by the Commission related to:
liens on properties: repeat offenders; number of properties being processed; process use for
properties in violations; and population; residential and commercial properties cited; process
for low income level families with programs to assist those who cannot afford compliance;
and HUD standards. City Attorney Goren noted that the Code distinguishes between home
owners that allow entry into their homes to do repairs and homeowners that cannot be found
and expanded regarding the Nuisance Ordinance in place and charging the home's tax bill.
Page 3 of 5 COMMISSION WORKSHOP MEETING January 7, 2019
Attorney Goren gave an update on foreclosures and notified the City Commission that a
check was received payable to the City in the amount of $87,467.97 from Broward County
for satisfaction of a Code Lien. This was a joint effort between his office, Community
Director Calloway and Code Enforcement Manager Krajewski for the property located at
6706 NW 57th Court. The surplus funds were applied to the Lien. It is a return on investment
for the legal time and effort of the time staff spent on collecting on the lien. City Attorney
Goren gave an update on the Adone case, which is a homesteaded property where Mr.
Adone ran a business from his front lawn. The City pursued every possible remedy legally
available under Chapter 162 to abate the nuisance to stop the process and collect funds.
There is a separate and legal option the Commission can exercise taking the Special
Magistrate Order and seek to have it enforced by a Circuit Judge. There is a separate legal
action filed against Mr. Adone seeking abatement and collection of the fines to comply with
the City's previously issued orders by the Magistrate. The case was filed and Mr. Adone
hired a lawyer and a period of exchanges resolved the matter giving Mr. Adone a certain
amount of time to remove the violating items from the lawn. Mr. Adone was given a number
of weeks to fulfill the obligation on the stipulation that was reached with his lawyer and a part
of a Court Order. Mr. Adone did not comply with the Order. We went back before the Judge
who found him in Contempt of Court for non-compliance. Mr. Adone is called a significant
violator or one exacerbated by circumstances. We are going back before the Judge on
February 7, 2019. Attorney Goren handed the check received from Broward County to the
City Manager and concluded his report.
Mayor Gomez thanked the presenters and with no further questions moved to the next item
on the agenda.
7. TR13226 - IAFF Union Contract Renewal - Item No. 6 (j) on the Consent Agenda.
(TR13226) A Resolution of the City Commission of the City of Tamarac, Florida, ratifying the
agreement with the International Association of Firefighters, Local 3080; authorizing the
appropriate City officials to execute an agreement with the International Association of
Firefighters, Local 3080 for the period from October 1, 2018 through September 30, 2021;
authorizing the execution of a Mutual Consent Agreement describing the use of insurance
premium tax revenues; authorizing the preparation of amendments to Chapter 16 of the City
Code for review by the Pension Board and approval by the City Commission; providing for
conflicts; providing for severability; and providing for an effective date. Human Resources
Director Lerenzo Calhoun appeared and provided a summary about TR13226 IAFF Union
Contract Renewal. He noted that commencing on August 2018, six (6) bargaining sessions
took place with a tentative agreement reached December 5, 2018 that was ratified by the
members on December 20, 2018 for a contract that covers October 1, 2018 through
September 30, 2021. Contract items impacted were: salary increases; rates for medical
coverage; modified sick leave conversion; $40,000 fund allocation for school certifications;
Premium Tax Revenues use of funds for annual contributions to the Pension Plan; and
normal retirement. Director Calhoun and Fire Chief Sayles. responded to questions from the
City Commission related to accrued sick leave; salary increase for different levels for
Firefighters; insurance and 21 days work cycle. Mayor Gomez thanked the presenters and
with no further questions moved to the next item on the agenda.
8. Presentation on Moratorium of Self-Storage Facilities - Presentation on Moratorium of
Self-Storage Facilities. Community Development Director Maxine Calloway appeared and
gave a presentation, a copy which is on file in the City Clerk's Office. She talked about the
Page 4 of 5 COMMISSION WORKSHOP MEETING January 7, 2019
legal authorization of storage facilities by zoning districts; self-storage locations in the City;
and evolution of self-storage regulation in the City. Director Calloway requested direction
from the City Commission to select an option from one of the following options: Prohibit
additional self-storage within the City; Limit the number by a) reducing where they can
locate from three possible zoning districts to 1, and b) Increasing the distance separation
from 2,500 ft. to a greater number; or take no action given the safeguards in place. Director
Calloway responded to questions from the City Commission regarding self-storage facilities
on surrounding cities and their effects on the City of Tamarac; and zoning in progress. City
Attorney Goren talked about Classic Zoning in Progress as the premise to have a
moratorium to be determined by Public Officials and clarified the discussion at hand.
Director Calloway noted there is not much of a difference on the timeline between the
options to select from, and the City Manager has the capacity to institute a Zoning in
Progress based on the Commission's directive.
Mayo Gomez called for a consensus on a Moratorium of Self-Storage Facilities and all were
in agreement.
9. Other
There being no further business to come before the City Commission, Mayor Gomez
adjourned the meeting at 12:22 p.m.
111 Lillian Pabon, CMC
Assistant City Clerk
Page 5 of 5 COMMISSION WORKSHOP MEETING January 7, 2019