HomeMy WebLinkAboutCity of Tamarac Resolution R-2023-100Temp. Reso. #13996
September 13, 2023
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CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2023 - 100
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA, AWARDING BID 23-34B
TO MILLER ELECTRIC COMPANY, AND APPROVING
THE PURCHASE FROM, AND REPLACEMENT OF
ACCESS CONTROL SYSTEM (ACS) CARD READERS
AND PANELS BY, MILLER ELECTRIC COMPANY AT A
COST OF $68,112.81, ALSO TO INCLUDE A
CONTINGENCY OF $1,887.19 FOR PERMITS AND
OTHER UNFORESEEN NEEDS, PROVIDING FOR A
TOTAL PROJECT BUDGET OF $70,000.00,
AUTHORIZING EXPENDITURES FROM THE
APPROPRIATE ACCOUNTS; AUTHORIZING THE CITY
MANAGER OR HIS DESIGNEE TO MAKE CHANGES
AND ISSUE CHANGE ORDERS IN ACCORDANCE WITH
THE THRESHOLDS AND PROVISIONS DELINEATED IN
SECTION 6-147(J)(2) OF THE TAMARAC
PROCUREMENT CODE; PROVIDING FOR CONFLICTS;
PROVIDING FOR SCRIVENER ERRORS; PROVIDING
FOR SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, Florida Statutes provide that municipalities shall have the
governmental, corporate, and proprietary powers to enable them to conduct municipal
government, perform municipal functions, and render municipal service, and exercise any
power for municipal purposes, except when expressly prohibited by law; and
WHEREAS, Article IV, Section 4.07 of the City Charter of the City of Tamarac
("City") empowers the City to adopt, amend, or repeal such ordinances and resolutions
as may be required for the proper governing of the City; and
Temp. Reso. #13996
September 13, 2023
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WHEREAS, technology is one of the key components in the efficient delivery of
City services, and the City's security infrastructure is critical to ensuring continued
operations and protecting City facilities; and
WHEREAS, the City has multiple Access Control System (ACS) card readers and
panels at various City facilities, which are aging and experiencing frequent malfunctions;
and
WHEREAS, in order to maintain security and ensure efficient ingress/egress to
City facilities, the card readers and panels require replacement; and
WHEREAS, the City published Invitation to Bid (ITB) 23-34B to obtain bids from
qualified firms for replacement of old card readers, control boards, and reader boards;
and integration with the City's Access Control System (ACS) security system software,
available on file with the City Clerk's Office; and
WHEREAS, four (4) bids were received, available on file with the City Clerk's
Office, with costs as indicated below:
Miller Electric Company $68,112.81
Security 101 Holdings LLC $87,799.15
Convergint $103,410.89
Johnson Controls Security Solutions LLC $143,437.57
and
WHEREAS, the proposal from Miller Electric Company was the lowest responsible
and responsive bid; and
WHEREAS, funding is available in the Information Technology Security System
Repair and Maintenance Services Account; and
Temp. Reso. #13996
September 13, 2023
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WHEREAS, it is the recommendation of the Director of Information Technology
and the Purchasing and Contracts Manager that the City Commission of the City of
Tamarac award Invitation To Bid (ITB) No. 23-34B, and issue a Purchase Order, to Miller
Electric Company, for the replacement of Access Control System (ACS) card readers and
panels, at a cost of $68,112.81, also to include a contingency of $1,887.19, for permits
and other unforeseen needs, for a total project budget of $70,000.00-1 and
WHEREAS, the City Commission of the City of Tamarac, deems it to be in
the best interests of the citizens and residents of the City of Tamarac to award Invitation
To Bid (ITB) No. 23-34B, and issue a Purchase Order, to Miller Electric Company, for the
replacement of Access Control System (ACS) card readers and panels, at a cost of
$68,112.81, also to include a contingency of $1,887.19, for permits and other unforeseen
needs, for a total project budget of $70,000.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA THAT. -
Section 1. The foregoing recitals are true and correct and hereby adopted as
the legislative and administrative findings of the City Commission; all exhibits attached
hereto are incorporated herein and made a specific part of this Resolution.
Section 2. The City Commission awards Invitation To Bid (ITB) No. 23-34B to
Miller Electric Company for the replacement of Access Control System (ACS) card
readers and panels, at a cost of $68,112.81, also to include a contingency of $1,887.19,
for permits and other unforeseen needs, for a total project budget of $70,000.00-1
authorizes the appropriate City Officials to execute a Purchase Order to Miller Electric
Temp. Reso. #13996
September 13, 2023
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Company for the purchase and replacement of Access Control System (ACS) card
readers and panels, at a cost of $68,112.81, also to include a contingency of $1,887.19,
for permits and other unforeseen needs, for a total project budget of $70,000.00.
Section 3. Funding is available for the purchase and replacement of Access
Control System (ACS) card readers and panels, from the appropriate accounts for a total
cost not to exceed $70,000.00.
Section 4: The City Manager or his designee is hereby authorized to approve and
initiate change orders in amounts not to exceed $65,000 per section 6-147 of the City
Code and close the contract award which includes but is not limited to making final
payment and releasing bonds per section 6-149 of the City Code when the work has been
successfully completed within the terms, conditions and pricing of the agreement.
Section 5. All resolutions or parts of resolutions in conflict herewith are hereby
repealed to the extent of such conflict.
Section 6. Any scrivener or typographical errors that do not affect intent of this
Resolution may be corrected with notice to and authorization of the City Attorney and City
Manager without further process.
Section 7. If any clause, section, other part, or application of this Resolution is
held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
Temp. Reso. #13996
September 13, 2023
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Section 8. This Resolution shall become effective immediately upon adoption.
PASSED, ADOPTED AND APPROVED this 13th day of September, 2023.
ATTEST:
` ,
KIMBERLY ILLON, CMC
CITY CLERK
9 � ffs I
1, k � J.
MICHE LE J. GOMEZ
MAYOR
RECORD OF COMMISSION VOTE:
MAYOR GOMEZ: y�
DIST 1: V/M. BOLTON Lte4r—
DIST 2: COMM. WRIGHT
DIST 3: COMM. VILLALOBOS eS
DIST 4: COMM. DANIEL `j
APPROVED AS TO FORM AND LEGAL SUFFICIENCY FOR
THE USE AND RELIANCE OF THE CITY OF TAMARAC ONLY.
9NS OTTINOT
ITY ATTORNEY