HomeMy WebLinkAboutCity of Tamarac Ordinance O-2023-019Temp. Ord. #2537
September 26, 2023
Page 1 of 4
CITY OF TAMARAC, FLORIDA
ORDINANCE NO. 0-2023- Q L' l
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, ADOPTING THE OPERATING
BUDGET, REVENUES AND EXPENDITURES, THE
CAPITAL BUDGET, AND THE FINANCIAL POLICIES FOR
FISCAL YEAR 2024; PROVIDING FOR CONFLICTS;
PROVIDING FOR SCRIVENERS ERRORS;
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, Florida Statutes provide that municipalities shall have the
governmental, corporate, and proprietary powers to enable them to conduct municipal
government, perform municipal functions, and render municipal service, and exercise any
power for municipal purposes, except when expressly prohibited by law; and
WHEREAS, Article IV, Section 4.07 of the City Charter of the City of Tamarac
("City") empowers the City to adopt, amend, or repeal such ordinances and resolutions
as may be required for the proper governing of the City; and
WHEREAS, the City Manager of the City of Tamarac, Florida, has presented to
the City Commission the proposed operating budget, revenues and expenditures and
capital budget as estimated for Fiscal Year 2024, as required by Section 7.02 of the City
Charter; and
WHEREAS, the City Commission in duly called public meetings, reviewed the
budget and, having made certain amendments thereto, approved a tentative budget on
September 14, 2023; and
WHEREAS, the City Commission authorized a final public hearing on September
26, 2023, at 5.05 p.m., and has caused notice of same to be published in a newspaper of
general circulation in the City of Tamarac according to law; and
WHEREAS, the City Commission has determined the amount of money which
must be raised to conduct the affairs of the City of Tamarac for Fiscal Year 2024 so that
the business of the City may be conducted on a balanced budget, and has also
determined the amount necessary to be raised by ad valorem taxes upon all the property,
real and personal, within the corporate limits of the City; and
13 8192049.1
Temp. Ord. #2537
September 26, 2023
Page 2 of 4
WHEREAS, the City Manager recommends the final budget for Fiscal Year 2024
be adopted; and
WHEREAS, the City Commission of the City of Tamarac deems it to be in the best
interest of the business owners, residents, and visitors to the City of Tamarac to to
approve the budget for Fiscal Year 2024.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
Section 1: The foregoing recitals are ratified and confirmed as being true and
correct, are the legislative and administrative findings of the City Commission and made
a specific part of this Ordinance, all exhibits attached hereto are incorporated herein and
made a specific part of this Ordinance.
Section 2: The City of Tamarac, Florida operating budget, revenues and
expenditures, and the Capital Budget for the Fiscal Year 2024, attached as Attachment
A to this Ordinance is adopted.
If at any time during the fiscal year it appears probable that the revenues available
will be insufficient to meet the amount appropriated, the City Commission shall then take
such further action as necessary to prevent or minimize any deficit and for that purpose
it may by ordinance reduce one or more appropriations.
No appropriation for debt service may be reduced or transferred, no appropriation
may be reduced by any amount required by law to be appropriated or by more than the
amount of the unencumbered balance thereof.
Section 3: The City Manager, in accordance with Section 7.10(d) of the City
Charter, is authorized to make transfers within departments, and with the approval of the
City Commission, transfer funds between departments and between funds, as permitted
by law.
Section 4: When the City of Tamarac receives monies from any source, be it
private or governmental, by grant, gift, or otherwise, to which there is attached as a
condition of acceptance, or any limitation regarding the use of or expenditure of the
monies received, the funds so received shall be accepted by the City Commission and
incorporated and appropriated in the budget by amendment, as required by law.
Section 5: Every appropriation, except an appropriation for a multi -year capital
improvement or multi -year grant program, shall lapse at the close of the fiscal year to the
extent that it has not been expended or encumbered. An appropriation for a multi -year
capital improvement or multi -year grant program shall continue in force until the purpose
for which it was made has been accomplished or abandoned; the purpose of any such
appropriation shall be deemed abandoned if three (3) years pass without any
disbursement from or encumbrance of the appropriation.
138192049.1
PASSED, FIRST READING this day of
PASSED, SECOND READING this i,z6 day of
ATTEST:
IMBERL DILLON, CMC
CITY CLERK
Temp. Ord. #2537
September 26, 2023
Page 4 of 4
2023.
7•QZ 2023.
MICHE LE J. GOMEZ,'MAYOR
RECORD OF COMMISSION VOTE: 1ST Reading
MAYOR GOMEZ
DIST 1: V/M BOLTON
DIST 2: COMM. WRIGHT JR.
DIST 3: COMM. VILLALOBOS
DIST 4: COMM. DANIEL u
RECORD OF COMMISSION VOTE: 2ND Reading
MAYOR GOMEZ
DIST 1: V/M BOLTON
DIST 2: COMM. WRIGHT JR.
DIST 3: COMM. VILLALOBOS
DIST 4: COMM. DANIEL
APPROVED AS TO FORM AND LEGAL SUFFICIENCY FOR
THE USE AND LIANCE OF THIS CITY OF TAMARAC ONLY.
X-
HA INOf
CITYATTORNEY
114
This Ordinance was filed in the Office of the City Clerk on this a day of2023.
138192049.1
Temp. Ord. #2537
September 26, 2023
Page 3 of 4
Section 6: The Financial Policies, attached as Attachment B to this Ordinance
is adopted.
Section 7: All Ordinances or parts of Ordinances and Resolutions or parts of
Resolutions in conflict herewith are hereby repealed to the extent of such conflict.
Section 8: Any scrivener or typographical errors that do not affect intent may be
corrected with notice to and authorization of the City Attorney and City Manager without
further process.
Section 9: If any provision of this Ordinance or the application thereof to any
person or circumstance is held invalid, such invalidity shall not affect other provisions or
applications of this Ordinance that can be given affect without the invalid provision or
application, and to this end the provisions of this Ordinance are declared to be severable.
Section 10: This Ordinance shall become effective immediately upon its passage
and adoption.
The remainder of this page is left blank intentionally"
13 8192049.1
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2024 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE #2537
FUND
Revenues
Taxes
Licenses & Permits
Intergovernmental Revenue
FY 2024 BUDGET
ORDINANCE
TO #2537
$ 48,935,226
4,972,060
12,035,945
Charges for Services
1,341,795
Fines & Forfeitures
537,318
Miscellaneous
1,479,268
Appropriation From Fund Balance
13,158,963
Other Sources
8,029,362
.0 ,489,937
Expenditures
City Commission
$ 1,285,325
City Manager
3,443,015
City Attorney
740,250
City Clerk
790,108
Financial Services
3 912 171
Human Resources 1,936,920
Community Development 2,744,102
Police 20,338,689
Public Works 11,292,276
Parks & Recreation 7,353,384
Information Technology 4,174,923
Revenues
Intergovernmental Revenue $ 401,252
Emergency Service Fees 2,177,680
Fire Inspection / Safety Fees 555,746
Special Assessment 15,983,000
Interfund Transfers 6,921,736
Miscellaneous 57,645
Appropriation from Fund Balance 5,491,352
Expenditures
Personal Services
$ 24,371,448
Operating Expenses
2,164,225
Capital Outlay
328,500
Debt Service
-
Other Uses
4,522,826
Contingency
181,412
Reserves
20,000
Page 1 of 8
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2024 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE #2537
FUND
Revenues
Charges for Service
Interest Income
Appropriation From Fund Balance
Expenditures
Operating Expenses
Capital Outlay
Contingency
FY 2024 BUDGET
ORDINANCE
TO #2537
$ 250,000
6,000
144,000
$ 100,000
300,000
Revenues
Taxes $ 418,911
Interest Income 3,152
Appropriation From Fund Balance 1,177,598
Expenditures
Other Uses $ 1,400,000
Reserve 199,661
pavanilae
Intergovernmental Revenue $ -
"3urtax Fund R
Expenditures
Capital Outlay $ Votal Surtax Fund E `
Page 2 of 8
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2024 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE #2537
FUND
Revenues
Licenses & Permits
Charges for Services
Fines & Forfeitures
Miscellaneous
Interest Income
Appropriation From Fund Balance
Expenditures
Personal Services
Operating Expenses
Capital Outlay
Other Uses
Reserves
FY 2024 BUDGET
ORDINANCE
TO #2537
$ 2,565,375
20,000
200,000
20,000
15,000
1,205,505
$ 2,904,680
337,455
783,745
Revenues
Intergovernmental Revenue $ 497,807
Total CDBG Revenues
Expenditures
Personal Services $ 116,386
Operating Expenses 381,421
Revenues
Grant Revenues $ 833,593
Total SHIP Revenues'`
Expenditures
Personal Services $ 60,730
Operating Expenses 772,863
Other Uses -
Revenues
Intergovernmental Revenue $ 181,040
Total Home Revenues
Expenditures
Personal Services $ 17,187
Operating Expenses 163,853
Page 3 of 8
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2024 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE #2537
FUND
Revenues
Miscellaneous
Expenditures
Personal Services
Operating Expenses
FY 2024 BUDGET
ORDINANCE
TO #2537
$ 150,000
S -
150,000
Impact Fees $ 75,000
Appropriation From Fund Balance 295,000
Expenditures
Other Uses $ 370,000
Interfund Transfers S 2 544 949
Interest Income 10.050
Expenditures
Debt Service $ 2,554,999
Revenues
Interfund Transfers S 1,397,955
Intergovernmental Revenue -
Interest Income
Appropriation From Fund Balance
Total Capital Equipment Fund Revenues'
Expenditures
Capital Outlay $ 1 397 955
Contingency
Total Capital Equipment Fund Expenditu �. .
Page 4 of 8
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2024 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE #2537
FY 2024 BUDGET
ORDINANCE
FUND TO #2537
Revenues
Interfund Transfers $ 4013000
000
Expenditures
Revenues
Impact Fees $ -
Interfund Transfers 5,328,917
Appropriation From Fund Balance -
Expenditures
Capital Outlay $ 5,328,917
Reserves -
P ava id-c
saxes
Federal Grant
State Grant
Interfund Transfers
Appropriation From Fund Balance
°Gee►. Capitaliiprirne►t Fund Revenues
Expenditures
Operating Expenses
Capital Outlay
Revenues
$ 900,000
8,479,205
$ 15,000
9,364,205
Interfund Transfer $ 3,848,224
Appropriation From Fund Balance -
ToW Corridor Improvement Fund Revenues
Expenditures
Operating Expenses $ -
Capital Outlay 3,848,224
Reserves -
Total Corridor Improvement Fund Expenditures
Page 5 of 8
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2024 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE #2537
FUND
Revenues
Interfund Transfers
Appropriation From Fund Balance
FY 2024 BUDGET
ORDINANCE
TO #2537
1,486,000
Expenditures
Capital Outlay $ 29,000
Debt Service 1,457,000
Revenues
Stormwater Drainage Fees
$ 7,492,287
Investment Income & Misc Rev
39,500
Interfund Transfers
448,322
Appropriation From Net Asset
974,670
iaieiwnatr Re
Expenses
Personal Services
$ 2,526,224
Operating Expenses
2,995,089
Capital Outlay
1,308,924
Debt Service
402,770
Other Uses
1,481,737
Contingency
90,035
Reserves
150,000
Interfund Transfers $ 1,481,737
'1`er Capital Fund Peveinu
Expenses
Operating Expenses $ 550,000
Capital Outlay $ 931,737
Total Stormwater Capital Fund Expenses
Page 6 of 8
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2024 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE #2537
FY 2024 BUDGET
ORDINANCE
FUND TO #2537
Charges for Services $ 30,358,588
Interest Income 195,618
Miscellaneous 4,000
Appropriation From Net Asset 20,520,070
Expenses
Personal Services
Operating Expenses
Capital Outlay
Other Uses
Debt Service
Contingency
Reserves
6
6,619,415
17,771,639
1,728,340
22, 972, 934
1,374,930
511,018
100,000
Interfund Transfers $ 22,950,000
R&R Fund Revenu 0
Expenses
Capital Outlay $ 22,950,000
Revenues
Charges for Services
$ 3,562,187
Interfund Transfers
-
Interest Income
34,019
Appropriation from Fund Bal
-
Golf Course Fund Revenues
Expenses
Operating Expenses
$ 2,920,630
Capital Outlay
152,000
Other Uses
500,000
Contingency
23,576
Colony West Golf Course Fund Expenses
Page 7 of 8
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2024 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE #2537
FUND
Revenues
Charges for Services
Interest Income
Interfund Transfers
FY 2024 BUDGET
ORDINANCE
TO #2537
$ 7,540,611
5,675
Expenses
Operating Expenses $ 7,163,941
Contingency 382,345
Reserves -
Revenues
Charges for Services
Interest Income
Miscellaneous
Appropriation from Net Assets
and Revedks
Expenses
Personal Services
Operating Expenses
Other Uses
Contingency
Total Risk Management Fund Expenses
$ 1,797,730
91,574
15,000
2,232,271
$ 621,222
3,265,353
250,000
Page 8 of 8
CITY OF TAMARAC, FLORIDA ATTACHMENT B
FY 2024 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2537
FINANCIAL MANAGEMENT POLICIES
The National Advisory Council on State and Local Budgeting (NACSLB) developed a comprehensive set of
recommended budget practices that has been endorsed by the Government Finance Officers Association, ICMA,
academia, etc. These recommended practices provide a framework for the budget process encompassing a broad
scope of governmental planning and decision -making with regard to the use of resources.
NACSLB Principal 2, Element 4, "Adopt Financial Policies" addresses the need for jurisdictions to establish
policies to help frame resource allocation decisions. As such, the following are five categories of recommended
financial management policies developed within these guidelines with the associated measurable benchmarks for
adoption by the City Commission. The five categories are Operating Management, Debt Management, Investment
Management, Account Management and Financial Planning & Economic Resources and are detailed below:
OPERATING MANAGEMENT
Policy #1:
Revenue estimates for annual budget purposes should be conservative. In this light, General Fund revenues should
be budgeted in the manner delineated below.
1.1. Property taxes should be budgeted at 95% of the Property Appraiser's estimate as of July.
1.2. State shared revenues should be budgeted at 95% of the State Department of Revenue estimate. This
includes the Communication Services Tax, Half -cent Sales Tax and State Revenue Sharing.
1.3. Franchise fee revenue should be budgeted at 95% of the maximum estimate prepared by Financial
Services Department.
1.4. Public Service Taxes on Electric, Propane and Natural Gas should be budgeted at 95% of the
maximum estimate prepared by the Financial Services Department.
Policy #2:
The annual budget should be maintained in such a manner as to avoid an operating fund deficit. The annual budget
should show fiscal restraint. Expenditures should be managed to create a positive cash balance (surplus) in each
fund at the end of the fiscal year.
Policy #3:
The City should maintain a prudent cash management and investment program in order to meet daily cash
requirements, increase the amount available for investment, and earn the maximum rate of return on invested
funds commensurate with appropriate security. The City will use the following performance benchmarks for its
investment portfolio.
3.1. The Bank of America Merrill Lynch 1-3 Year US Treasury & Agency Index which is a subset of The
Bank of America Merrill Lynch US Treasury & Agency Index including all securities with a remaining
term to final maturity less than 3 years, will be used as a benchmark for the performance of funds
designated as core funds and other non -operating funds that have a longer -term investment horizon. The
index will be used as a benchmark to be compared to the portfolio's total rate of return.
3.2. The S & P rated LGIP Index/All will be used as a benchmark as compared to the portfolio's net book
value rate of return for current operating funds.
CITY OF TAMARAC, FLORIDA ATTACHMENT B
FY 2024 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2537
FINANCIAL MANAGEMENT POLICIES
Policy #4:
The City shall maintain a minimum undesignated fund balance in the General Fund equal to the greater of 16.67%
or 2 months annual expenditures, including Interfund transfers out.
Reserve funds shall not be used to fund recurring expenditures. Fund balances should be maintained at fiscally
sound levels in all funds. Such levels are delineated below.
Reserved/Designated: Economic Development Reserve
The designated Economic Development Reserve shall be established with one time initial funding of $5,000,000.
The designated Economic Development Reserve will function as a revolving reserve account, where as initial
funding is drawn down it will only be replenished through future recovery or recapture stemming from directly
related Economic Development projects or activities.
Reserved/Designated: Disaster Reserve
The disaster reserves are to be used in emergency situations and as a match for Federal Emergency Management
Agency (FEMA) funds.
Reserves shall be used to fund emergency replacements and/or damaged equipment vehicles only as categorized
below:
After all general fund minimum reserve balances have been met; excess undesignated reserves may be set aside
to provide additional funding in any designated reserve.
Water & Sewer Fund:
• An operating reserve balance of three months of operating and maintenance expenses or a minimum of
$5,000,000.
• Any surplus revenue in excess of this operating reserve minimum balance target is utilized to pay for all
or a portion of the cost of capital projects.
Stormwater Fund:
• A working capital reserve of 10% of annual revenues shall be budgeted in the annual budget for the then
current fiscal year. This amount is not cumulative.
Policy #5:
The City shall maintain adequate protection from loss due to property damage or liabilities of the City. The City
shall maintain a risk fund for workers' compensation and property/liability and ensure adequate resources are
available to support the value of incurred but not reported (IBNR) claims.
CITY OF TAMARAC, FLORIDA ATTACHMENT B
FY 2024 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2537
FINANCIAL MANAGEMENT POLICIES
Policy #6:
The City will not commit itself to the full extent of its taxing authority.
Policy #7:
The City will not fund ordinary recurring municipal services with temporary or nonrecurring revenue sources.
Policy #8:
The City will maintain a cost allocation process by which the General Fund is reimbursed for actual indirect costs
associated with providing services to other operating funds.
Policy #9:
All fee schedules and user charges should be reviewed annually for adjustment to ensure that rates are equitable
and cover the total cost of the service or that portion of the total cost established by policy of the Tamarac City
Commission. The following framework is recommended by the administration to be applied to user fees:
9.1 Total Fee Support (100%):
Enterprise Funds:
• Water/Sewer
• Stormwater
Special Revenue Funds:
• Building Fund
9.2 Moderate Fee Support (40 - 100%)
General Fund:
Planning
Zoning
9.3 Parks & Recreation — Fees shall be established in accordance with Administrative Policy 04-03. Parks
& Recreation Fees shall be adjusted annually to maintain, at a minimum, the same percentage of cost
recovery as in the prior year.
Policy #10:
Payment in Lieu of Taxes shall be charged to the Utilities and Stormwater funds at the rate of 6% of revenue for
the purpose of recovering the costs associated with administering the use of, maintenance of, and ensuring the
safe use of its streets, rights -of -way and public owned properties used by the utilities and storm water funds in
providing and furnishing services to its customers.
Policy #11:
The financial burden on the City's taxpayers must be minimized through systematic annual program reviews and
evaluation aimed at improving the efficiency and effectiveness of City programs. As such, the annual budget will
be based on a City-wide work program of goals, implemented by departmental goals and objectives.
CITY OF TAMARAC, FLORIDA ATTACHMENT B
FY 2024 BUDGET
ATTACHMENTTO TEMPORARY ORDINANCE 2537
FINANCIAL MANAGEMENT POLICIES
Policy #12:
The City's role in social service funding should be supplemental (addressing special or unique local needs) to the
basic responsibilities of regional agencies. Funding shall first be derived from those funds provided through the
Community Development Block Grant ("CDBG") program.
Policy #13:
City management is responsible for recovery of budgeted and non -ad valorem revenues as planned for in the
budget. Management shall maintain adequate billing and claiming processes in order to effectively manage their
accounts receivable systems in conformance with the fiscal plan and sound business principles.
Policy #14:
The City will annually review the Capital Improvements Element of the Comprehensive Plan to ensure that
required fiscal resources will be available to provide the public facilities needed to support the adopted level of
service standards.
Policy #15:
The City will annually prepare a six -year asset management program. The asset management program will identify
the source of funding for all projects, as well as the impact on future operating costs.
Policy #16:
Every appropriation, except an appropriation for capital improvement expenditures and multi -year grants, shall
lapse at the close of the fiscal year to the extent that it has not been expended or encumbered. An appropriation
for a capital improvement expenditure and a multi -year grant shall continue in force, i.e. not be required to be re -
budgeted, until the purpose for which it was made has been accomplished or abandoned; the purpose of any such
appropriation shall be deemed abandoned if three (3) years pass without any disbursement from or encumbrance
of the appropriation unless extended by action of the City Commission.
DEBT MANAGEMENT
Policy #17:
The City will issue and comply with a comprehensive debt management policy.
INVESTMENT MANAGEMENT
Policy #18:
The City will issue and comply with a comprehensive investment management policy.
ACCOUNTS MANAGEMENT AND FINANCIAL PLANNIN(:
Policy #19:
Accounting systems shall be maintained in order to facilitate financial reporting in conformance with generally
accepted accounting principles of the United States.
Policy #20:
An annual financial audit shall be prepared in conformance with Florida state law.
CITY OF TAMARAC, FLORIDA ATTACHMENT B
13'L►I17► � � el��
ATTACHMENT TO TEMPORARY ORDINANCE 2537
FINANCIAL MANAGEMENT POLICIES
Policy #21:
Financial systems shall be maintained in a manner that provides for the timely monitoring of expenditures,
revenues, performance and receivablesibilling status on an ongoing basis.
Policy #22:
Forecasting of revenues and expenditures for major funds shall be accomplished in conjunction with the
development of the annual operating budget in accordance with recommended practices of the National Advisory
Council on State and Local Budgeting (NACSLB).
Policy #23:
The City shall annually seek the GFOA Certificate of Achievement for Excellence in Financial Reporting and the
Distinguished Budget Presentation Award.
ECONOMIC RESOURCES
Policy #24:
The City should diversify and expand its economic base in order to relieve the homeowner from the most
significant share of the tax burden and to protect the community against economic downturns. This effort should
include the attraction of new businesses, retaining existing businesses, enticement of new residents, and tourism.
Policy #25:
The City should encourage economic development initiatives that provide growth in the tax base and employment
for City residents as a first priority and in the County and region as a second priority.