HomeMy WebLinkAboutCity of Tamarac Resolution R-2023-119Temp. Reso. #14012
October 11, 2023
Page 1 of 4
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2023 - 11q
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA,
AUTHORIZING THE APPROPRIATE CITY
OFFICIALS TO APPROVE AND ADOPT THE 2023
CITY OF TAMARAC PUBLIC TRANSPORTATION
AGENCY SAFETY PLAN (PTASP) ATTACHED
HERETO AS EXHIBIT 1" ; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY;
AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Tamarac, through the Parks and Recreation
Transportation Division, operates, financially supports, and oversees safe, friendly,
and well -utilized public transportation within the urbanized area, which includes
Community Shuttle service ; and
WHEREAS, the City of Tamarac is a subrecipient of significant annual
funding from the U.S. Department of Transportation, Federal Transit
Administration (FTA); and
WHEREAS, pursuant to 49 C.F.R. Part 673, the FTA requires public
transportation operators that receive federal funding to have an approved Public
Transportation Agency Safety Plan (PTASP), to continue to be eligible for FTA
funding ; and
WHEREAS, the City of Tamarac has developed the PTASP which
formalizes safety programs and procedures already in place and improves safety
Temp. Reso. #14012
October 11, 2023
Page 2 of 4
risk management, safety assurance, and safety oversight processes, and sets
safety performance targets as part of the overall safety management system ; and
WHEREAS, the safe operation and provision of public transportation in
Broward County is a top priority of the City Commission of Tamarac, Florida; and
WHEREAS, the Assistant City Manager/Interim Director of Parks and
Recreation and Risk Manager recommend the approval and adoption of the 2023
City of Tamarac Public Transportation Agency Safety Plan, attached hereto as
Exhibit 1; and
WHEREAS, PTASPs must be approved by the public transportation
operator's governing body,
WHEREAS, the City Commission of the City of Tamarac, deems it to be in
the best interests of the citizens and residents of the City of Tamarac to approve
and adopt the 2023 City of Tamarac Public Transportation Agency Safety Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA THAT. -
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this
Resolution. All exhibits attached hereto are incorporated herein and made a
specific part of this Resolution.
SECTION 2: The appropriate City Officials are hereby approving and adopting
the 2023 City of Tamarac Public Transportation Agency Safety Plan.
SECTION 3: The City Manager, or designee, is hereby authorized to revise
and/or update future versions of the PTASP.
Temp. Reso. #14012
October 11, 2023
Page 3 of 4
SECTION 4: The City Manager, or designee, is hereby authorized to adopt
and approve the PTASP annually via submission of the Annual Safety Certification
and Adoption form.
SECTION 5: All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 6: If any clause, section, other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or
invalid, in part or application, it shall not affect the validity of the remaining portions
or applications of this Resolution.
SECTION 7: This Resolution shall become effective immediately upon
adoption.
"The remainder of this page is left blank intentionally"
Temp. Reso. #14012
October 11, 2023
Page 4 of 4
PASSED, ADOPTED AND APPROVED this I ( day of
2023.
ATTEST:
4 �
IMBERLY ILLON, CMC
CITY CLERK
MICHELLE J. GOME
MAYOR
RECORD OF COMMISSION VOTE:
MAYOR GOMEZ '4 t5�s
DIST 1: V/M BOLTON `' es
DIST 2: COMM. WRIGHT JR I&
DIST 3: COMM. VILLALOBOS Ef
DIST 4: COMM. DANIEL
APPROVED AS TO FORM AND LEGAL SUFFICIENCY FOR THE USE AND
RELIANCE OF THE CITY OF TAMARAC ONLY.
ANS CITTINOT
TY ATTORNEY
October 2023
TR # 14012
TAMARAC
it 1
The City For Your Life
City of Tamarac
Public Transportation
Agency Safety Plan (PTASP)
Prepared by:
City of Tamarac
Parks and Recreation Department
Transportation Division
TR # 14012
Exhibit 1
City of Tamarac
Public Transportation Agency Safety Plan (PTASP)
Contents
Introduction......................................................................................................................3
PTASP Rule and Requirements...................................................................................3
AgencyOverview..........................................................................................................4
Safety Objectives and Performance Targets................................................................9
AgencyCoordination..................................................................................................10
Commonly Used Acronyms........................................................................................11
Definitionsof Terms....................................................................................................12
Safety Management System (SMS) Framework............................................................16
I: Safety Management Policy......................................................................................18
II: Safety Risk Management........................................................................................27
III: Safety Assurance..................................................................................................32
IV: Safety Promotion...................................................................................................38
State of Florida Requirements.......................................................................................40
2
TR # 14012
Exhibit 1
City of Tamarac
j Public Transportation Agency Safety Plan (PTASP)
Introduction
This document serves as the City of Tamarac's Public Transportation Agency Plan
(PTASP) for its Broward County Transit (BCT) Community Shuttle Program (CSP)
transit system located in Broward County, Florida. It is intended to encompass all
current and future operations, services and projects and applies to all activities which
involve planning, design, procurement, installation and testing of equipment or facilities,
operations, maintenance, support activities, and the environment in which the transit
system operates.
PTASP Rule and Requirements
The City of Tamarac is committed to comprehensive safety planning. As an operator of
a small public transportation system that receives Federal Financial assistance under
Title 49 of the United States Code (USC), the City of is subject to FTA's 49 CFR Part
673 Final Rule and as delineated in Florida Administrative Code Section 14-90.004(1),
has adopted the principles and methods of Safety Management Systems (SMS) as the
basis for enhancing the safety of its public transportation system.
The plan incorporates the framework and principles of SMS for the City of Tamarac
CSP operations and all applicable Subcontracted organization(s) to the extent practical
and consistent with applicable requirements for each SMS component: 1) Safety
Management Policy, 11) Safety Risk Management, 111) Safety Assurance, and IV) Safety
Promotion. The PTASP adheres to the fundamentals and framework of SMS and
reflects the specific safety objectives, standards and priorities for BCT's CSP and the
City of Tamarac including the following required elements:
✓ The Safety Plan and subsequent updates will be signed by the
Accountable Executive and approved by the City of Tamarac.
✓ The Safety Plan documents the processes and activities related to SMS
implementation.
✓ The Safety Plan includes performance targets based on the safety
performance criteria established under the National Public Transportation
Safety Plan (NSP), and the state of good repair standards established in
the regulations that implement the National Transit Asset Management
System and included in the NSP.
✓ The Safety Plan will comply with the minimum performance standards
authorized through the National Public Transportation Safety Plan (NSP)
✓ The City of Tamarac will establish a process and timeline for conducting
an annual review and update of the Safety Plan.
✓ The City of Tamarac will maintain the Safety Plan in accordance with the
recordkeeping requirements in subpart D of Part 673.
3
TR # 14012
Exhibit 1
City of Tamarac
Public Transportation Agency Safety Plan (PTASP)
Issuance and Update
The SMS plan will be reviewed and updated, as applicable, annually beginning on the
date of issuance. Immediate changes to the Public Transportation Agency Safety Plan
(PTASP) SMS procedures deemed paramount to safety mitigation may be authorized
via a signed SMS Immediate Policy Amendment Change Memo that has been reviewed
and approved by the City's designated Chief Safety Officer.
For these immediate changes, the Chief Safety Officer will be responsible for ensuring
communication to all concerned parties through established internal communication
venues and the update will be noted on the PTASP Activity Log by the Chief Safety
Officer.
Scope and Objectives
The SMS has been established consistent with business needs and regulatory impetus.
The SMS is designed to reduce safety risks to an acceptable level through a continuous
process of hazard identification and safety risk management practices to achieve the
following goals:
➢ Reducing transit safety, employee, and environmental risks by better managing
the City of's CSP safety risks and setting goals to eliminate or reduce risks.
➢ Communication of safety risks to employees and their roles and responsibilities
related to risks.
Increase awareness of safety issues at all levels, thereby providing a better
framework/structure for management to play a leadership role in addressing
safety concerns.
➢ Continuous improvement of Contractor organization SMS and risk controls.
Compliance with all applicable state and federal regulations.
➢ Foster a culture of change management so that safety issues are identified, and
risks are eliminated or reduced in the planning process and delays or other
impediments to business goals are avoided.
The SMS applies specifically to all Contracted organizations subject to Florida
Department of Transportation and the Federal Transit Administration regulation on SMS
and all City of Tamarac's CSP operations.
Agency Overview
Broward County is in southeast Florida and is bordered by 2 counties: Palm Beach
County to the north, and Miami -Dade County to the south. As part of BCT's CSP, the
City of entered an Interlocal Agreement on October 28, 2019, to provide transit service
to the local community.
BCT's CSP is a collaborative transit service that operates in partnership with Broward
County municipalities. The partnership is bound by an ILA in which the County provides
funding and gas -fueled buses to the municipalities and the municipalities operate a pre-
defined local fixed -route shuttle service with designated bus stops in their communities.
4
TR # 14012
Exhibit 1
City of Tamarac
Public Transportation Agency Safety Plan (PTASP)
According to the U.S. Census Bureau, the City of Tamarac had an estimated residential
population of 71,903 in 2022. The City of Tamarac provides fixed -schedule service on
two (2) route(s). The Red Route operates Monday- Friday from 7:O0am — 7:O0pm and the
Red Extension on Tuesday and Thursday from 9:OOam — 5:00pm. Routes are designed to
complement the County's Fixed -Route system and to provide increased mobility and
connectivity options in areas within the community that larger buses are unable to
serve. The City of Tamarac is responsible for the overall planning of the service,
including bus stop locations. Assisted by BCT staff, the City of Tamarac determines the
major origins and destinations to be served by the route. Modifications to the routes are
allowed; however, implementation must coincide with the schedule established by the
County for Fixed -Route service. Travel times used for the implementation of bus
schedules are calculated by BCT staff. Bus operator training, printed bus schedules,
and shuttle/bus stop signs are provided by BCT. The City of Tamarac must provide
monthly passenger boarding/ridership reports to BCT and maintain performance of a
minimum average of 7.1 Passengers Per Revenue Service Hour per route during any
rolling twelve (12) month period in order to remain qualified for the CSP.
Funding is paid quarterly in advance to municipalities in advance for operations and
maintenance (O&M) at an established O&M rate for the total vehicle hours of the
service. Propane -fueled buses equipped with wheelchair securements and bicycle racks
are purchased by BCT and leased to municipalities for $10.00 per bus annually. Should
municipalities choose to purchase non -propane -fueled buses, the County will reimburse
municipalities on a per -vehicle basis up to the County's current purchase price of a
propane -fueled bus less the propane conversion or similar type vehicle from the Florida
state contract.
Capital assets that the City of Tamarac owns, leases (from BCT), operates, maintains,
or has a direct capital responsibility comprises of the following asset categories:
Rolling Stock
Two (2) Vehicles for transporting of passengers; leased from BCT
One (1) spare vehicle for transporting passengers; leased from BCT. The city also owns
three (3) spare vehicles for transporting passengers
One (1) non -revenue service vehicle for use in its daily operations; City owned
Equipment
One (1) Rotary Lift(s) used for vehicle maintenance
One (1) Four post drive -on Lift
One (1) Wheel Balancer; One (1) Tire Mounting Machine
One (1) A/C Recovery/Recharge Machine
One (1) Diagnostic Scanners and Test Equipment
5
TR # 14012
Exhibit 1
City of Tamarac
Public Transportation Agency Safety Plan (PTASP)
Facilities
One (1) Maintenance Facility located on the City of 's property at 6011 Nob Hill Road,
Tamarac, Florida 33321
I IdIISII/"i(.ICIIL;V III IUIIIlaIIUn
City of Tamarac
6001 N. Nob Hill Road, Tamarac, FL 33321
Maxine Calloway, Assistant City Manager/Interim Parks
and Recreation Director
Dania Maldonado, Community Services Manager
Fixed -route bus 5307
Directly operated by municipality (i.e. contractor to BCT)
7esNo D - • . . Community Shuttle Program
•- - - Interlocal Agreement with
Broward County Transit
Broward County Transit
1 N. University Drive, Suite 3100A
Plantation, FL 33324
6
TR # 14012
Exhibit 1
City of Tamarac
Public Transportation Agency Safety Plan (PTASP)
Plan Development Approval and Certification of Compliance
The City of CSP's Chief Safety Officer/ SMS Executive ensures that the Public
Transportation Agency Safety Plan (PTASP) is developed, implemented, and
maintained in an appropriate and effective manner. Any changes in policy, organization,
rules, regulations, or operations necessitating plan adjustments are to be accomplished
within the established guidelines of this plan and require review and approval by the
Accountable Executive and/or Chief Safety Officer. The PTASP will have ongoing
updates as necessary, including changes that will be implemented immediately. All
updates to the plan will be recorded on the PTASP activity log of this plan.
Transportation Division Office at 6001
rac. FL 33321
7
TR # 14012
Exhibit 1
City of Tamarac
Public Transportation Agency Safety Plan (PTASP)
Plan Review and Modification
The City of Tamarac's Community Services Manager and Social Services Supervisor
will review the PTASP annually beginning the date of issuance. Then forward to the
Risk Management and Parks and Recreation Director for review and approval. At the
time of review, City of Tamarac will discuss performance targets and any other safety
hazards identified previously. The plan will have ongoing updates as necessary
including changes that will be implemented immediately. Any updates to the plan will be
recorded on the activity log of this plan. This Agency Safety Plan addresses all
applicable requirements and standards for Small Transit Agencies as set forth in FTA's
Public Transportation Safety Program and the National Public Transportation Safety
Plan.
Section/PagesRevision cted
Reasons for Change
Date Issued
N.
TR # 14012
Exhibit 1
City of Tamarac
j Public Transportation Agency Safety Plan (PTASP)
Safety Objectives and Performance Targets
This section specifies performance targets based on the safety performance measures
established under the National Public Transportation Safety Plan (NSP) and the state of
good repair standards established in the regulations that implement the National Transit
Asset Management System which are included in the NSP.
It is the mission of the City of Tamarac to provide safe, reliable public transit services to
its community. In order to implement the City of Tamarac's safety policies, goals, and
objectives, this plan requires coordination, integration, communication, and cooperation
among all directors, managers, supervisors, departments, and City of Tamarac
employees.
Safety performance targets, as defined in CFR Part 673.5 are to be compiled after
reviewing the previous 5 years of performance data for:
• Fatalities: Total number of reportable fatalities and rate of fatalities per total
vehicle revenue miles (VRM), by mode.
• Injuries: Total number of reportable injuries and rate of injuries per total vehicle
revenue miles, by mode.
• Safety Events: Total number of reportable events and rate of events per total
vehicle revenue miles, by mode.
• System Reliability: Average distance between major mechanical failures, by
mode.
The City of Tamarac has set the following performance targets for the CSP based on
the safety performance criteria established under the National Public Transportation
Safety Plan (NSP).
A reportable safety event is defined in CFR Part 673.5 as any accident, incident, or
occurrence.
N
TR # 14012
Exhibit 1
City of Tamarac
Public Transportation Agency Safety Plan (PTASP)
Agency Coordination
This section describes the coordination with FDOT and the Broward Metropolitan
Planning Organization (MPO) in the selection of State and MPO safety performance
targets.
To aid in the planning process, the City of Tamarac will make its safety performance
targets available to the FDOT and the Broward MPO each year after its formal adoption
by the City and will also coordinate with both in the identification of safety performance
targets.
BCT shares the safety performance targets with the Broward Metropolitan Planning
Organization (MPO) and the City of Tamarac each year prior to the PTASP's annual
update. BCT also provides the performance targets to the Florida Department of
Transportation (FDOT) Central Office Transit Safety Programs Manager. City of
Tamarac personnel are available to coordinate with FDOT and the Broward MPO in the
selection/coordination of State and MPO safety performance targets upon request.
Florida Department of 10/28/2022
Transportation District 4
Broward MPO 1 10/28/2022
10
TR # 14012
Exhibit 1
City of Tamarac
Public Transportation Agency Safety Plan (PTASP)
Commonly Used Acronyms
The following acronyms apply to all related information in this manual
ADA
Americans with Disabilities Act of 1990
AE
Accountable Executive
ALARP
As Low as Reasonably Practicable
ASP
Agency Safety Plan (also referred to as PTASP in Part 673)
CAP
Corrective Action Plan
CFR
Code of Federal Regulations
CONTR
Subcontractor
CSO
Chief Safety Officer
CSP
Community Shuttle Program
CT
Community Transit
DIR
Director
FAC
Florida Administrative Code
FDOT
Florida Department of Transportation
FTA
Federal Transportation Administration
FM
Fleet Manager
GM
General Manager
OM
Operations Manager
NM
Near Miss
POC
Point of Contact
NSP
National Public Transportation Safety Plan
NTD
National Transit Database
NTSB
National Transportation Safety Board
PTASP
Public Transit Agency Safety Plan (Replaces SSPP)
RA
Risk Assessment
SA
Safety Assurance
SMS
Safety Management System
SMT
Site Management Team
SRA
Safety Risk Assessment
SRM
Safety Risk Management
SSP
System Security Plan
SSPP
System Safety Program Plan (Replaced by PTASP)
TASC
Transit Agency Safety Council
TAM
Transit Asset Management
11
TR # 14012
Exhibit 1
City of Tamarac
Public Transportation Agency Safety Plan (PTASP)
Definitions of Terms
The following definitions apply to all related information in this manual.
Accident — an Event that involves any of the following: a loss of life; a report of a
serious injury to a person; a collision of public transit vehicles; an evacuation for life
safety reasons; at any time, whatever the cause.
Accountable Executive — a single, identifiable person who has ultimate responsibility
for carrying out the agency's Public Transportation Agency Safety Plan (PTASP) and
Transit Asset Management Plan (TAMP); and control or direction over the human and
capital resources needed to develop and maintain both the agency's PTASP, in
accordance with 49 U.S.C. 5329(d), and the agency's TAMP, in accordance with 49
U.S.C. 5326.
Audit — an examination of records and related materials, including, but not limited to,
those related to financial accounts.
Broward County Transit — the County's Fixed Route/ADA public transportation system
serving unincorporated Broward County and local municipalities within Broward County,
Florida.
Chief Safety Officer or SMS Executive — an adequately trained individual who has the
responsibility for safety and reports directly to a transit agency's chief executive officer,
general manager, president, or equivalent officer.
Community Shuttle Program — a collaborative transit service that operates in
partnership with municipalities in Broward County. The partnership is bound by an
Interlocal Agreement (ILA) in which Broward County provides funding and buses to the
municipalities, and the municipalities operate a pre -defined local fixed -route shuttle
service with designated bus stops in their communities.
Community Transit: Transit service provided via BCT's CSP.
Contractor — municipality participating in the Broward County Transit Community
Shuttle Program under an Interlocal Agreement (i.e. contract) and is accountable on the
terms of the agreement.
Corrective Action Plan — a plan developed by recipient that describes the actions the
recipient will take to minimize, mitigate, correct, or eliminate risks and hazards, and the
schedule for taking those actions. Either BCT, a State Safety Oversight Agency (FDOT),
or FTA may require a transit agency to develop and carry out a corrective action plan.
Equivalent Authority — an entity that carries out duties similar to that of a Board of
Directors for a recipient or sub recipient of FTA funds under 49 U.S.C. Chapter 53,
including sufficient authority to review and approve a recipient or sub recipient's Public
Transportation Agency Safety Plan.
12
TR # 14012
Exhibit 1
City of Tamarac
Public Transportation Agency Safety Plan (PTASP)
External Service Provider — performs operations, maintenance, safety, or risk
management services related to transit service delivery from outside a recipient's
immediate organizational structure and work is performed under an inter or intra
governmental agreement, statute or regulation, not a contract.
Event— any Accident, Incident, or Occurrence.
Florida Department of Transportation (FDOT) — state agency that administers rules
and regulations as outlined in Florida Administrative Code Chapter 14-90
Florida Administrative Code Rule Chapter 14-90 — is the official compilation of the
administrative rules and regulations of state agencies that outlines state law regarding
bus systems specific to operational, maintenance, and safety rules concerning public
transportation.
Hazard — any real or potential condition that can cause injury, illness, or death; damage
to or loss of the facilities, equipment, rolling stock, or infrastructure of the transit system
or damage to the environment.
Hazard Report — a report filed regarding a hazard identified in the workplace.
Incident — an Event that involves any of the following: a personal injury that is not a
serious injury, one or more injuries requiring medical transport; or damage to facilities,
equipment, rolling stock, or infrastructure that disrupts the operations of the transit
agency.
Investigation — the process of determining the casual and contributing factors of an
accident, incident or hazard for purpose of preventing reoccurrence and mitigating risk
to the lowest manageable level practicable.
National Public Transportation Safety Plan — a plan to improve the safety of all public
transit systems that receive Federal financial assistance under 49 U.S.C. Chapter 53.
Near Miss — a safety event where conditions with potential to generate an accident,
incident, or occurrence existed, but where an accident, incident, or occurrence did not
occur because the conditions were contained by chance or by existing safety risk
mitigations.
Near Miss Report — a report filed from a narrowly avoided collision or other accident.
Occurrence — an event without any personal injury in which any damage to facilities,
equipment, rolling stock, or infrastructure does not disrupt the operations of the transit
agency.
Operator — a public transportation system provider of public transportation as defined
under 49 U.S.C. 5302.
13
TR # 14012
Exhibit 1
City of Tamarac
Public Transportation Agency Safety Plan (PTASP)
Performance Measure — an expression based on a quantifiable indicator of
performance or condition that is used to establish targets and to assess progress
toward meeting the established targets as prescribed by the National Public
Transportation Safety Plan for the following: 1) fatalities; 2) injuries; 3) safety events;
and 4) system reliability.
Performance Target— a specific quantifiable safety performance level related to safety
management activities established in the National Public Transportation Safety Plan
(NSP)
Public Transportation Agency Safety Plan (PTASP) — documented comprehensive
agency safety plan as required by 49 U.S.C. 5329 and Part 673.
Recipient — a State or local government authority, or any other operator of public
transportation that receives financial assistance under 49 U.S.C. Chapter 53. The Ter,
"recipient" includes State Safety Oversight Agencies.
Recordable Injury — injury resulting in lost time at work.
Reporting Manager — an employee's direct supervisor.
Risk — the composite of predicted severity and likelihood of the potential effect of a
hazard
Risk Assessment — a systematic study or examination and determination of a hazard
to establish the significance or value of the risk.
Risk Mitigation — a method or methods to eliminate or reduce the effects of hazards to
its lowest manageable level practicable.
Root Cause — The exact cause of an incident or accident where had the root cause
found not to be present, the accident or incident would not have happened.
Safety Assurance — the processes within the transit agency's Safety Management
System that functions to ensure the implementation and effectiveness of safety risk
mitigation; and to ensure that the transit agency meets or exceeds its safety objectives
and activities through the collection, analysis, and assessment of information.
Safety Management Policy — the transit agency's documented commitment to safety,
which defines the agency's safety objectives and the accountabilities and
responsibilities of its employees regarding safety.
Safety Management System — the formal, top -down organization -wide approach to
managing safety risk and assuring effectiveness of the agency's safety risk mitigation.
SMS includes effective systematic procedures, practices, and policies for managing
risks and hazards.
14
TR # 14012
City of Tamarac 1
I Public Transportation Agency Safety Plan (PTASP)
Safety Performance Target — a performance target related to safety management
activities.
Safety Promotion — a combination of training and communication of safety information
to support SMS policy and procedure practices throughout the transit agency as applied
to the agency's public transportation system.
Safety Review — an on -site assessment to determine if a bus transit system has
adequate safety management controls in place and functioning in accordance with the
safety standards provided and incorporated by reference in this rule chapter.
Safety Risk Management — a process within the transit agency's Agency Safety Plan
for identifying hazards and analyzing, assessing, and mitigating safety risk.
Serious Injury — an injury which (1) requires hospitalization for more than 48 hours,
commencing within 7 days from the date the injury was received; (2) results in a fracture
of any bone (except simple fractures of fingers, toes, or noses); (3) causes severe
hemorrhages, nerve, muscle, or tendon damage; (4) involves an internal organ; or (5)
involves second or third-degree burns, or any burns affecting more than 5 percent of the
body surface.
Small Public Transportation Provider — means a recipient or subrecipient of Federal
financial assistance under U.S.C. 5307 that has one hundred (100) or fewer vehicles in
peak revenue service and does not operate a rail fixed guideway public transportation
system.
State of Good Repair — the condition in which a capital asset can operate at a full level
of performance.
State Safety Oversight Agency — an agency established by a State that meets the
requirements and performs the functions specified by 49 U.S.C. 5329€ and the
regulations set forth in 49 CFR part 659 or 49 CFR part 674.
Subcontractor — entity that provides operations and/or maintenance services to a
municipality participating in the BCT CSP under a subcontract and is accountable on
the terms of the subcontract.
Transit Agency — an operator of a public transportation system
Transit Asset Management (TAM) — the strategic and systematic practice of procuring,
operating, inspecting, maintaining, rehabilitating, and replacing transit capital assets to
manage their performance, risks, costs over their life cycles, for purpose of providing
safe, cost effective, and reliable public transportation, as required by 49 U.S.C. 5326
and 49 CFR Part 625.
15
TR # 14012
City of Tamaracl
j Public Transportation Agency Safety Plan (PTASP)
Transit Asset Management Plan (TAM) — a plan developed for Broward County
Transit pursuant to 49 CFR part 625 that includes, at minimum, capital asset inventories
and condition assessments, decision support tools, and investment prioritization.
Safety Management System (SMS) Framework
This section outlines the SMS Framework incorporated under the PTASP by the City of
Tamarac, including:
Safety Policy — Establishes senior management's commitment to continually improve
safety; defines the methods, processes, and organizational structure needed to meet
safety goals.
Safety Risk Management — Determines the need for, and adequacy of new or revised
risk controls based on the assessment of acceptable risk.
Safety Assurance — Evaluates the continued effectiveness of implemented risk control
strategies; supports the identification of new hazards.
Safety Promotion — Includes training, communication, and other actions to create a
positive safety culture within all levels of the workforce.
FOUR PILLARS
SAFETY MANAGEMENT SYSTEMS
i,.
U
a
W
Z
Q
O
�e
EC
a
16
TR # 14012
City of Tamarac
Public I Public Transportation Agency Safety Plan (PTASP)
Safety Management Policy
❖ A transit agency must establish its organizational accountabilities and
responsibilities and have a written statement of safety management policy that
includes the agency's safety objectives.
❖ The safety management policy must be communicated throughout the agency.
❖ A transit agency must establish and implement a process that allows employees
to report safety conditions to senior management, protections for employees who
report safety conditions to senior management, and a description of employee
behaviors that may result in disciplinary action.
❖ The transit agency must establish the necessary authorities, accountabilities,
and responsibilities for the management of safety amongst the following individuals
within its organization, as they relate to the development and management of the
transit agency's Safety Management System (SMS).
❖ The transit agency must identify an Accountable Executive. The Accountable
Executive is accountable for ensuring that the agency's SMS is effectively
implemented throughout the agency's public transportation system. The Accountable
Executive is accountable for ensuring action is taken, as necessary, to address
substandard performance in the agency's SMS. The Accountable Executive may
delegate specific responsibilities, but the ultimate accountability for the transit
agency's safety performance cannot be delegated and always rests with the
Accountable Executive.
❖ The Accountable Executive must designate a Chief Safety Officer or SMS
Executive who has the authority and responsibility for day-to-day implementation and
operation of an agency's SMS. The Chief Safety Officer or SMS Executive must hold
a direct line of reporting to the Accountable Executive. A transit agency may allow the
Accountable Executive to also serve as the Chief Safety Officer or SMS Executive.
❖ A transit agency must identify those members of its leadership or executive
management, other than an Accountable Executive, Chief Safety Officer, or SMS
Executive, who have authorities or responsibilities for day-to-day implementation and
operation of an agency's SMS.
❖ A transit agency may designate key staff, groups of staff, or committees to
support the Accountable Executive, Chief Safety Officer, or SMS Executive in
developing, implementing, and operating the agency's SMS.
1 17
TR # 14012
Exhibit 1
City of Tamarac
Public Transportation Agency Safety Plan (PTASP)
I: Safety Management Policy
Safety Management Policy Statement
The City of Tamarac is committed to providing a safe, comfortable, and accessible
transit service as a viable means of mobility to the citizens and visitors of the City.
Safety is the number one (1) priority and is a core value to the City of Tamarac. To
ensure the highest level of safety performance we are implementing, developing and
improving strategies, management systems, and the processes to ensure that all our
activities uphold to the highest level of safety performance. We will develop and embed
a safety culture in all our activities that recognizes the importance and value of effective
safety management and acknowledge that safety is paramount always. Delegated
Executive Management will lead all transit service activities, from project planning
through operations and maintenance with a balanced allocation of organizational
resources to support this goal. Any outside Subcontractor who is in service to the City
of Tamarac has the duty to adhere to the City's Public Transportation Agency Safety
Plan (PTASP); to recognize, report and correct hazards; to work in a safe manner; to
promote safety awareness; and to actively assist in accident prevention.
All levels of management and all employees are accountable for the delivery of the
highest level of safety performance, starting with the Director of Parks and Recreation.
The Chief Safety Officer is responsible for ensuring that all employees and
Subcontractors will support safety management by ensuring that hazards are identified
and reported and that all reasonable steps are taken to perform activities established as
part of the Safety Management System (SMS). Each department manager is also
responsible for implementing the SMS in their transit area of responsibility and actively
support and promote the SMS ensuring staff compliance with all processes and
procedures. We will also work to ensure that all frontline transit employees are provided
with adequate and appropriate safety information and training and are competent in
safety matters.
The City of Tamarac will minimize the safety risk associated with transit service to its
lowest level practicable and whenever possible, exceed legislative and regulatory
requirements and standards. We will foster an open communication system whereby
employees at all levels are encouraged to report all safety hazards and concerns
without fear of reprisal.
The City of Tamarac has established safety performance targets to help measure the
overall effectiveness of its processes and ensure the transit system meets the City's
PTASP safety objectives. The City will evaluate ongoing City of Tamarac SMS
performance by analyzing key safety performance indicators, reviewing inspections,
investigations and corrective action reports, and auditing the processes that support the
SMS which will become the basis for revising or developing safety objectives, safety
performance targets and plans with the goal of continuous safety improvement.
In
TR # 14012
Exhibit 1
City of Tamarac
Public Transportation Agency Safety Plan (PTASP)
The City of Tamarac will:
➢ Provide appropriate resources to comply with all federal, state, and local safety -
related requirements, rules, and standards for development and implementation
of SMS activities within the Public Transportation Agency Safety Plan (PTASP).
➢ Enhance hazard identification and analysis, and safety risk evaluation activities
to include: (1) establish and measure our safety performance against realistic,
data -driven safety performance indicators and targets; (2) develop an employee
safety reporting program that supports continuous improvement and (3) ensure
externally supplied systems and services meet all transit safety performance
standards.
➢ Ensure that no action will be taken against any employee who discloses a safety
concern through the employee safety reporting program (unless disclosure
indicates, beyond any reasonable doubt, an illegal act, gross negligence, or a
deliberate or willful disregard of regulations or procedures).
The SMS Executive Management Team for the City of Tamarac's CSP transit system
hereby adopts the principles and methods of Safety Management Systems (SMS) as
the basis for enhancing the safety of public transportation. All rules, regulations,
policies, guidance, best practices, and technical assistance administered will, to the
extent practical and consistent with legal and other applicable requirements, follow the
principles and methods of SMS.
The signatures in this section attest that this plan is understood, accepted and
approved; and that the Key SMS Management Team is fully committed to implementing
SMS through the City's Public Transportation Agency Safety Plan (PTASP) and
achieving its safety goals and objectives.
9-13-23
Maxine Calloway,
Assistant City Manager/Interim Parks and Recreation Director Date
(Accountable Executive)
Dacia Maldonado, Community Services Manager
(Chief Safety Officer/SMS Executive)
9-13-2
Date
19
TR # 14012
Exhibit 1
City of Tamarac
J Public Transportation Agency Safety Plan (PTASP)
Annual Safety Certification and Adoption
Annual Safety Certification and Adoption
Date: 12/01 /2023
Name: City of Tamarac — Broward County Transit Community Shuttle Program
Parks and Recreation
6001 N. Nob Hill Road
Tamarac, FL 33321
In accordance with FTA 49 CFR Part 673 Final Rule, the bus system named above
hereby adopts and certifies to the following for year 2023:
1. The adoption and update of an Agency Safety Plan (ASP), formerly called the
System Safety Program Plan (SSPP), and a Security Program Plan (SPP), in
accordance, and at a minimum, with the established standards set forth in
Chapter 14-90, Florida Administrative Code.
2. Compliance with adopted standards of the ASP, formerly called the SSPP, and
the SPP.
3. Performance of safety inspections on all buses operated in accordance with Rule
14-90.009.
Signature:
Maxine Calloway, Assistant City Manager/Anterim Parks and Recreation
Director, City of Tamarac
Broward County Transit Community Shuttle Program
20
TR # 14012
Exhibit 1
City of Tamarac
j Public Transportation Agency Safety Plan (PTASP)
Safety Management Policy Communication
The City of Tamarac recognizes that communication is the essential component to the
promotion of its safety objectives, targets, and safety culture and will use a variety of
methods to communicate issues important to the operation of the SMS, including:
- Ensuring that all staff are aware of the SMS and their roles/responsibilities
- Conveying SMS lessons and information
- Explaining why SMS related activities are introduced or changed
- Conveying SMS activity updates
- Educating personnel on procedures for hazard and near miss reporting
- Promotion of the company's safety objectives, targets, and culture
The PTASP will be made available to all employees and will be maintained and kept in
an accessible electronic file and in hard copy format by Key SMS Personnel in locations
accessible to all employees under their supervision and management. All employees
and Subcontractors will support safety management by ensuring that hazards are
identified and reported.
Safety communication will comprise both internal and external communication
tools/venues to include face to face meetings and interactions, posting and/or
distribution of bulletins, department notices, and memoranda. All posted information
can be found at a central location in each department area easily accessible to
employees. Other communication methods include posters, signs, brochures, training
materials, rule books, and operating procedures.
Authorities, Accountabilities, and Responsibilities
This section describes the role of the following individuals in the development and
management of the transit agency's Safety Management System (SMS).
le Executive The Director of Parks and Recreation serves as the City of
Tamarac's Accountable Executive with the following
authorities, accountabilities, and responsibilities under this
plan:
• Controls and directs human and capital resources needed
to develop and maintain the ASP and SMS.
• Designates an adequately trained Chief Safety Officer who
is a direct report.
• Ensures that CT's SMS is effectively implemented.
• Ensures action is taken to address substandard
performance in CT's SMS.
• Assumes ultimate responsibility for carrying out CT's ASP
and SMS.
• Maintains responsibility for carrying out the agency's
Transit Asset Manaaement Plan.
21
TR # 14012
Exhibit 1
City of Tamarac
Public Transportation Agency Safety Plan (PTASP)
Chief Safety Officer or The Accountable Executive designates the Community
SIVIS Executive Services Manager as the City of Tamarac Chief Safety
Officer. The Chief Safety Officer has the following
authorities, accountabilities, and responsibilities under this
plan:
• Develops the City of Tamarac's ASP and SMS policies
and procedures.
• Ensures and oversees day-to-day implementation and
operation of the City of Tamarac's SMS.
• Manages the City of Tamarac's ESRP.
• Communicates with the City of Tamarac Safety Committee
• Oversees CT's Safety Risk Register and Safety Event Log
to monitor and analyze trends in hazards, occurrences,
incidents, and accidents; and
• Advises the Accountable Executive on SMS progress and
status.
• Identifies substandard performance in the City of
Tamarac's SMS and develops action plans for approval by
the Accountable Executive.
• Ensures the City of Tamarac policies are consistent with
the City of Tamarac's safety objectives.
• Provides Safety Risk Management (SRM) support for
other City of Tamarac's personnel who conduct and oversee
Safety Assurance activities.
Agency Leadership Agency Leadership and Executive Management also have
• Executive authorities and responsibilities for day-to-day SMS
Management implementation and operation of the City of Tamarac's SMS
under this plan. The City of Tamarac Agency Leadership
and Executive Management include:
• Assistant Director of Parks and Recreation,
• Social Services Supervisor,
• Risk/Safety Manager,
• Safety Specialist
• Fleet Superintendent,
• Director of Public Services,
• Director of Financial Services, and
• Operations managers and supervisors.
The City of Tamarac's Leadership and Executive
Management personnel have the following authorities,
accountabilities, and responsibilities:
• Participate as members of the City of Tamarac's Safety
Committee.
• Complete training on SMS and the City of Tamarac's ASP
elements.
22
TR # 14012
Exhibit 1
City of Tamarac
Public Transportation Agency Safety Plan (PTASP)
• Oversee day-to-day operations of the SMS in their
departments.
• Modify policies in their departments consistent with
implementation of the SMS, as necessary.
• Provide subject matter expertise to support implementation
of the SMS as requested by the Accountable Executive or
the Chief Safety Officer, including SRM activities,
investigation of safety events, development of safety risk
mitigations, and monitoring of mitigation effectiveness.
The City of Tamarac uses the Safety Committee, as well as
the monthly Driver/Staff Meetings and Management
Meetings, to support its SMS and safety programs. The
Safety Committee is comprised of ten members and
includes equal representation of both management and
labor. The Risk/Safety Manager and the Safety Specialist
serve as an Ex-Officio Members of the Committee.
• Any safety hazards reported will be jointly evaluated by the
Employee Safety Committee, Risk/Safety Manager, Safety
Specialist, Social Services Supervisor and the Chief Safety
Officer.
• Drivers' Meetings: A permanent agenda item in all monthly
Drivers' Meetings is dedicated to safety. Safety issues are
discussed and documented.
• Staff and Management Meetings: Hazard reports and
mitigations will be shared, safety topics will be brought up
for open discussion, further feedback solicited, and hazard
self -reporting further encouraged. Information discussed in
these meetings will be documented.
23
TR # 14012
Exhibit 1
City of Tamarac
_ Public Transportation Agency Safety Plan (PTASP)
Employee Safety Reporting Program
This section describes the process and protections for employees to report safety
conditions to senior management. Describes employee behaviors that may result in
disciplinary action (and therefore, are excluded from protection). This includes:
• A process that allows employees to report safety conditions to senior
management.
• Protections for employees who report safety conditions to safety management.
• A description of employee behaviors that may result in disciplinary action, and
therefore are excluded from protection.
One of management's most important responsibilities under SMS is to encourage and
motivate others to want to communicate openly, authentically, and without concern for
reprisal. The City of Tamarac's PTASP requires proactive reporting of safety hazards or
safety concerns on the part of all employees in order to maintain a proactive position on
risk. All employees are responsible for reporting any adverse safety conditions, events
or acts, any observed or foreseeable hazards, and any safety concerns. Employees
may report directly via email, text, verbally, or via written document to the Accountable
Executive, Chief Safety Officer/SMS Executive, Agency Leadership or Executive
Management, or Key SMS Staff members.
Traffic Signal violations not resulting in
an accident, injury or damage to
property.
Failure to report an adverse event
immediately, but within 4 hours of
occurrence. All information connected
to the investigation of the reported
event will fall under this protection.
Hours of Service violations.
Reporting a safety concern that
investigation reveals is not valid.
Failure to wear proper PPE.
Operating a revenue vehicle without
proper equipment and uniform,
including carrying the CDL on the
employee's person.
Fatigue that presents an unacceptable
hazardous condition if duties are
continued.
Defined accidents/incidents
Willful violations including but not
limited to:
■ Violations of Drug and Alcohol
policies and requirements
■ Criminal acts
■ Failure to report criminal acts
immediately
24
TR # 14012
Exhibit 1
City of Tamarac
j Public Transportation Agency Safety Plan (PTASP)
Self -reported violations can be reported as an initial instance without disciplinary action.
However, no willful violations will be subject to self -reporting protections. All employees
have the option of reporting anonymously at any time. Employees who do not report
anonymously will receive feedback from the key SMS staff member in their area as to
the disposition of the report. Any person receiving a report of a hazard will immediately
notify the key SMS staff member in his or her department. All reports will be
documented and investigated in a timely manner.
A second instance of a self -reported violation will be evaluated by the City of Tamarac's
Chief Safety Officer to determine if circumstances warrant disciplinary action. A third
instance of the same violation will result in disciplinary action, whether self -reported or
not.
All Hazards determined to be unacceptable and undesirable for operations and/or fleet
maintenance will be referred to the Chief Safety Officer to ensure they are addressed
immediately with mitigation or elimination. The hazard will be tracked by the SMS
Manager and the corrective action plan will be monitored through full resolution by the
designated SMS Executive and FDOT when appropriate.
25
TR # 14012
Exhibit 1
City of Tamarac
j Public Transportation Agency Safety Plan (PTASP)
Safety Risk Management
d• A transit agency must develop and implement a Safety Risk Management
process for all elements of its public transportation system. The Safety Risk
Management process must be comprised of the following activities: safety hazard
identification, safety risk assessment, and safety risk mitigation.
❖ A transit agency must establish methods or processes to identify hazards and
consequences of the hazards.
❖ A transit agency must consider, as a source for hazard identification, data and
information provided by an oversight authority and the FTA.
❖ A transit agency must establish methods or processes to assess the safety risks
associated with identified safety hazards.
❖ A safety risk assessment includes an assessment of the likelihood and severity
of the consequences of the hazards, including existing mitigations, and prioritization
of the hazards based on the safety risk.
A transit agency must establish methods or processes to identify mitigations or
strategies necessary as a result of the agency's safety risk assessment to reduce the
likelihood and severity of the consequences.
TR # 14012
Exhibit 1
City of Tamarac
Public Transportation Agency Safety Plan (PTASP)
II: Safetv Risk Management
The Safety Risk Management process is comprised of the following activities each
having specific procedures and accountabilities to ensure that the safety hazard has
been mitigated to the level "as low as reasonably practicable".
• Safety Hazard Identification
• Safety Risk Assessment
• Safety Risk Mitigation
• Documented system Safety Risk Management tracking
Safety Hazard Identification
Identification of hazards is the responsibility of all City of Tamarac's Community Shuttle
Program transit service employees. The continuous identification, monitoring, and
elimination of hazards is key to an effective system safety program. Hazard
identification methods include but are not limited to the following.
- Observation, inspection, and interaction of all City of Tamarac Community Shuttle
Program transit employees.
- Reports from drivers, passengers, customer service, etc.
- Evaluation of accidents, incidents, near misses, to include data trends and
projections.
- Internal and external safety audits, inspections, observations, defects, findings,
violations, and reviews.
Examples of observed hazards may include:
- An uneven sidewalk joint that could cause a trip and fall
- An extension cord or garden hose laying across a pathway
- Oil leaked out of a Bus in parking lot
- Missing fire extinguisher
- Low hanging tree limb along routes
- Problematic routes due to route design
- Service door entry steps, safety tread attached
Every employee is required to report all hazard or unsafe conditions to his/her
Supervisor, Department Manager or other appropriate authority as defined in the
PTASP. However, employees may also communicate the identification of a potential
hazard directly to the City's designated Chief Safety Officer or any Key SMS staff
member verbally or in writing or by communicating through other established
communication channels within the Employee Safety Reporting Program.
27
TR # 14012
Exhibit 1
City of Tamarac
Public Transportation Agency Safety Plan (PTASP)
Safety Risk Assessment
This section describes the methods or processes used to assess the safety risks
associated with identified safety hazards. The City of Tamarac's safety risk assessment
process provides the ability to assign identified hazards an overall Hazard Rating of
High, Serious, Medium, Low, based on a combination of Hazard Severity and Hazard
Probability (or likelihood).
Hazard Severity may be rated as Catastrophic, Critical, Marginal, and Negligible.
Severity
Rating
Description
Catastrophic
1
Deaths (not including suicide or death by natural causes);
Equipment destroyed.
Critical
2
A large reduction in safety margins: Serious injury, fracture,
severe bleeding, paralysis, brain injury; Major equipment
damage.
Marginal
3
A reduction in safety margins, injury, bruising, abrasions,
bleeding, sprains, (ambulance transport); Sub -system or
component failure; Procedural deficiencies
Minor
4
Nuisance, operating limitations, minor incidents, minor injury,
bruising, abrasions, (no ambulance transportation)
Negligible
5
Insignificant
Hazard Probability is the likelihood that a hazard may occur in potential occurrences per
unit of time, events, items, or activity. The City of Tamarac derives qualitative hazard
probability from research, analysis, and evaluation of existing safety data from the
operating experience from the City of Tamarac and/or similar transit agencies. Hazard
probability may be rated as Frequent, Occasional, Remote, Improbable, Extremely
Improbable.
FrequencyProbability
Frequent
A
Likely to occur frequently/has occurred frequently to an
individual item. Continuously experienced in the fleet inventory.
Occasional
B
Likely to occur/has occurred sometimes in life of an item; will
occur several times in fleet/inventory.
Remote
C
Unlikely to occur/has occurred rarely in life of an item; unlikely
to occur but possible to occur in fleet/inventory.
Improbable
D
So unlikely, it can be assumed occurrence will not be
experienced to an individual item; very unlikely to occur or no
known occurrences in fleet/inventory.
Extremely
E
Almost inconceivable that this hazard will ever occur.
Improbable
TR # 14012
Exhibit 1
City of Tamarac
Public Transportation Agency Safety Plan (PTASP)
Before implementation of any Corrective Action to mitigate a safety risk/hazard, the City
of Tamarac will assign each identified hazard an overall Hazard Rating, which reflects
the severity and probability for each identified hazard.
Safety Risk Mitigation
This section describes the methods or processes used to identify mitigations or
strategies necessary as a result of the safety risk assessment to reduce the likelihood
and severity of hazards.
The City of Tamarac acts to eliminate identified safety hazards or to reduce the
associated risk. In accordance with the risk acceptance criteria below, the City
eliminates "unacceptable" hazards or reduces their associated risk to an acceptable
level. If this is impossible or impractical, alternatives are recommended to the
appropriate City's transit management decision makers.
The risk assessment and acceptance criteria assist the City of Tamarac's management
in understanding the amount of risk involved by accepting the safety hazard relative to
the costs (schedule, dollars, operations, etc.) to reduce the hazard's risk to an
acceptable level. The following table identifies the hazard acceptance criteria:
Unacceptable
Corrective Action required
Serious
Undesirable
Corrective Action may be required, decision
by management
Medium
Acceptable W/
review
With review and documentation by
management
Low
Acceptable
Without review
29
TR # 14012
Exhibit 1
City of Tamarac
j Public Transportation Agency Safety Plan (PTASP)
Corrective Action Plan Procedures
The City of Tamarac complies with risk assessment criteria to the identified hazards
based on their estimated severity and likelihood of occurrence to determine acceptance
of the risk or the need for corrective action to further reduce the risk. In accordance with
FDOT and BCT requirements, City of Tamarac is required to develop corrective action
plans for various deficiencies and hazards identified through on -site safety and security
review process, accident or hazard investigations, and internal safety or security
reviews. Either the FDOT, BCT or the City of Tamarac may identify the need for
corrective actions. If FDOT or BCT identifies a need for corrective action, it will notify
the City of Tamarac in writing.
Causes for Initiation of Corrective Action Plan:
❖ On -Site BCT, FDOT, or FTA Safety and Security Reviews — Upon receipt of the
final report for an external regulatory agency safety or security review, the City of
Tamarac will develop a corrective action plan to correct identified deficiencies and
submit the CAP as required.
❖ Accident/Incident/Hazard Investigations — Regardless of the agency
conducting the investigation process, any final report indicating findings and
recommendations for addressing deficiencies or unsafe conditions that have met
the overall Hazard Rating of High or Serious according to the City of Tamarac will
be the primary responsibility of the City to correct.
❖ Internal Safety and Security Review - If the City of Tamarac finds areas of non-
compliance during internal audits of City of Tamarac's Agency Safety Plan or
Security and Emergency Preparedness Plan, those areas of non-compliance must
be remedied by a corrective action plan within 30 calendar days. If BCT or FDOT
rejects City of Tamarac annual safety or security audit report, the City will have 15
calendar days to develop a corrective action plan to correct identified
deficiencies.
Corrective Action Plan Required Components:
❖ Identified noted Hazard or Deficiency
Date Corrective Action Plan was opened
❖ Process, Plan or Mechanism to address and resolve deficiency
❖ Deadline for Implementation of Plan of Action
s• Departments and Persons who will be responsible For Implementation
TRITT
.z 1
TR # 14012
Exhibit 1
City of Tamarac
Public Transportation Agency Safety Plan (PTASP)
Safety Assurance
❖ A transit agency must develop and implement a safety assurance process,
consistent with this subpart. A small public transportation provider is not required to
describe Management of Change and Continuous Improvement.
❖ A transit agency must establish activities to:
o Monitor its system for compliance with, and sufficiency of, the agency's
procedures for operations and maintenance;
o Monitor its operations to identify any safety risk mitigations that may be
ineffective, inappropriate, or were not implemented as intended;
o Conduct investigations of safety events to identify causal factors; and
o Monitor information reported through any internal safety reporting programs.
1 31
TR # 14012
Exhibit 1
City of Tamarac
Public Transportation Agency Safety Plan (PTASP)
III: Safety Assurance
Safety Assurance is accomplished through implementation of safety oversight and risk
monitoring activities. Safety performance measures are used to select improvement
targets, monitor safety performance and encourage continuous improvements in service
delivery. As the City of Tamarac implements its SMS, several activities will be initiated,
and tools will be developed to support these safety oversight and risk monitoring
activities. Safety assurance includes safety reviews, evaluations, inspections, as well as
safety data collection, tracking, and analysis from various resources (including
investigations), and development of Key Performance Indicators (KPIs).
Safety Performance Monitoring and Measurement
The City of Tamarac has developed and implemented a safety assurance process for
the CSP consistent with 49 CFR Part 673 to ensure that the transit system complies
with or exceeds the established safety standards set forth in the PTASP (as well as
Rule Chapter 14-90, Florida Administrative Code located in the final section of this
document). These Safety Performance Monitoring and Measurement processes will
allow the City of Tamarac to
• Monitor the system for compliance with procedures for operations and
maintenance.
• Monitor operations to identify hazards not identified through the Safety Risk
Management process (per 49 CFR 673.25)
• Monitor operations to identify safety risk mitigations that may be ineffective,
inappropriate, or were not implemented as intended.
• Conduct investigation of safety events, including identification of causal factors.
• Monitor information reported through internal safety reporting programs.
Results from the above processes are compared against recent performance trends
monthly, quarterly and annually by the City of Tamarac and SMS Key Staff, to
determine where action needs to be taken. The Chief Safety Officer will review the
performance of individual safety risk mitigations during scheduled Safety Committee
meetings, based on the reporting schedule determined. The SMS Manager enters any
identified non -compliant or ineffective activities, including mitigations, back into the
Safety Risk Management process for re-evaluation with oversight by the City of
Tamarac Chief Safety Officer.
These processes will provide the confidence to the City of Tamarac leadership that the
organization and system is functioning at an acceptable level of safety.
The City of Tamarac has established safety objectives, performance targets and
performance measures in coordination with BCT, FDOT and Broward MPO in
32
TR # 14012
Exhibit 1
City of Tamarac
Public Transportation Agency Safety Plan (PTASP)
compliance with all requirements set forth in FTA's Public Transportation Safety Agency
Plan (PTASP) and the National Public Transportation Safety Plan (NSP). The initial
focus of City of Tamarac performance measure and established safety performance
targets is based on existing data delivered to the National Transit database (NTD) for:
Fatalities — total number of reportable fatalities and rate per total vehicle revenue
miles;
❖ Injuries — total number of reportable injuries and rate per total vehicle revenue
miles;
❖ Safety Events — total number of reportable events (accidents, incidents, and
occurrences) as defined in CFR Part 673.5 and rate per total vehicle revenue
miles;
❖ System Reliability — mean distance between major mechanical failures
The City of Tamarac also establishes performance criteria and monitoring for operations
and maintenance areas including Rules and Procedure Compliance, Facilities and
Equipment, Vehicle Inspections and Preventive Maintenance, Safety Data Collection
and Analysis, Internal Safety Audit Processes, Accident and Incident Reporting and
Investigation, Internal System Safety Audit and Review, Drug and Alcohol Program and
Medical Monitoring, and Employee Safety Reporting and Training. The City of Tamarac
will maintain 100% compliance with all safety performance requirements through use of
the following performance measure activities:
❖ Safety audits; informal inspections;
❖ Regular safety review of onboard camera footage to assess drivers and specific
incidents;
❖ Employee safety reporting program;
❖ Investigation of safety occurrences;
❖ Daily data gathering and monitoring of data related to service delivery;
❖ Regular vehicle inspections and preventive maintenance.
❖ Adherence to schedules set and acceptable measures
•:- Appropriate corrective action plans (CAPS) for findings and reasonable
timeframe for closure of CAPS in coordination with federal, state and local
oversight agencies as necessary
Results from the above processes are compared against recent performance trends
quarterly and annually by the Chief Safety Officer to determine where action needs to
be taken. The Chief Safety Officer enters any identified non -compliant or ineffective
activities, including mitigations, back into the SRM process for reevaluation by Risk
Management.
The City of Tamarac monitors safety risk mitigations to determine if they have been
implemented and are effective, appropriate, and working as intended. The Social
Services Supervisor maintains a list of safety risk mitigations in the Safety Event
33
TR # 14012
Exhibit 1
City of Tamarac
j Public Transportation Agency Safety Plan (PTASP)
Occurrence Log. The mechanism for monitoring safety risk mitigations varies depending
on the mitigation. The Chief Safety Officer establishes one or more mechanisms for
monitoring safety risk mitigations as part of the mitigation implementation process and
assigns monitoring activities to the appropriate director, manager, or supervisor. These
monitoring mechanisms may include tracking a specific metric on daily, weekly, or
monthly logs or reports; conducting job performance observations; or other activities.
The Chief Safety Officer will endeavor to make use of existing City of Tamarac
processes and activities before assigning new information collection activities. The City
of Tamarac's Chief Safety Officer and Social Services Supervisor review the
performance of individual safety risk mitigations during monthly meetings, based on the
reporting schedule determined for each mitigation, and determine if a specific safety risk
mitigation is not implemented or performing as intended. If the mitigation is not
implemented or performing as intended, the Chief Safety Officer and Social Services
Supervisor will propose a course of action to the City's Risk Management to modify the
mitigation or take other action to manage the safety risk. The City's Safety/Risk
Manager and/or Safety Specialist will approve or modify this proposed course of action
and oversee its execution. The City of Tamarac's Chief Safety Officer, Social Service
Supervisor and Risk Management also monitor City of Tamarac's Community Shuttle
Program transit system operations on a large scale to identify mitigations that may be
ineffective, inappropriate, or not implemented as intended by:
• Reviewing results from accident, incident, and occurrence investigations;
• Monitoring employee safety reporting;
• Reviewing results of internal safety audits and inspections; and
• Analyzing operational and safety data to identify emerging safety concerns.
The Chief Safety Officer works with Risk Management and Accountable Executive to
carry out and document all monitoring activities.
The City of Tamarac maintains documented procedures for conducting safety
investigations of events (accidents, incidents, and occurrences, as defined by FTA) to
find causal and contributing factors and review the existing mitigations in place at the
time of the event (see City of Tamarac System Safety Program Plan for specific
procedures for conducting safety investigations). These procedures also reflect all traffic
safety reporting and investigation requirements established by Florida's Department of
Motor Vehicles. The Chief Safety Officer and Social Services Supervisor maintain all
documentation of the City of Tamarac's investigation policies, processes, forms,
checklists, activities, and results.
The City of Tamarac will investigate any event involving a City bus, non -bus transit
system vehicle, or taking place on bus transit system -controlled property resulting in a
fatality, injury, or property damage as follows:
401
TR # 14012
Exhibit 1
City of Tamarac
Public Transportation Agency Safety Plan (PTASP)
• A fatality where an individual is confirmed dead within 30 days of a City transit
system related event. This excludes suicides and deaths from illnesses.
• Injuries that require immediate medical attention away from the scene for two or
more individuals.
• Property damage to a transit system bus, non -transit system vehicles, other bus
system property or facilities, or any other property, except the bus transit system
shall have the discretion to investigate events resulting in property damage less than
$1,000.
• Evacuation of a bus due to a life safety event where there is imminent danger to
passengers on the bus, excluding evacuations due to operational issues.
As detailed in the City of Tamarac procedures, an investigation report is prepared that
includes a description of investigation activities, identified causal factors, and any
identified corrective action plan. The report specifically addresses:
• The cause (s) of the accident or injury,
• The relevant events leading up to the accident/injury,
• Unsafe acts or conditions which contributed to the accident/injury,
• Witnesses to the accident/injury, and
• Recommendations to prevent a similar accident/injury from recurring in the future.
The City's Risk Management, Chief Safety Officer and Social Services Supervisor
routinely review safety data captured in employee safety reports, safety meeting
minutes, customer complaints, and other safety communication channels. When
necessary, the Chief Safety Officer and Social Services Supervisor ensure that the
concerns are investigated or analyzed through the City of Tamarac's Safety Risk
Management process. The Chief Safety Officer and Social Services Supervisor also
review internal and external reviews, including audits and assessments, with findings
concerning the City of Tamarac CSP's safety performance, compliance with operations
and maintenance procedures, or the effectiveness of safety risk mitigations.
Procedures for Reporting Near Miss
The City of Tamarac's PTASP requires proactive reporting of safety hazards or safety
concerns on the part of all employees to maintain a proactive position on risk. Each
employee, regardless of his or her position within the organization, is expected to
cooperate in all aspects of safety reporting.
When an employee becomes aware of a hazard or near miss, they shall submit a report
at the end of the shift using the following reporting forms: 1) City of Tamarac's
Employee Accident/Incident Report Form or 2) City of Tamarac's Transportation
Repair/Request Form for any system deficiencies, road hazards, passenger concerns,
etc. that require the attention of management for resolution.
35
TR # 14012
Exhibit 1
City of Tamarac
Public Transportation Agency Safety Plan (PTASP)
A full investigation may not be required for all near misses. In this case, the Department
Manager/Safety Liaison, will determine the level of investigation appropriate to
effectively address the report and will forward the final completed investigation report
and other documentation to the SMS Manager who will be responsible for documenting
and recording on the hazard event tracking log.
When the contributing or causal factor is not readily determined, the SMS Safety Liaison
for the respective department will review and conduct the follow-up investigations using
the same procedures as outlined for other safety events.
Transit Asset Management/State of Good Repair
The City of Tamarac also addresses the requirements of 49 CFR Parts 625 and 630,
Transit Asset Management (TAM) and State of Good Repair (SGR), through the
Broward County Transit's (BCT) Transit Asset Management Plan, which includes TAM
and SGR performance measures. The TAM Plan allows BCT to predict the impact of its
polices and investment justification decisions on the condition of its assets throughout
the asset's life cycle and enhances the ability to maintain SGR by proactively investing
in an asset before the asset's condition deteriorates to an unacceptable level. The goal
of these policies is to allow BCT to determine and predict the cost to improve BCT's
fixed route and CSP asset condition(s) at various stages of the asset life cycle while
balancing prioritization of capital, operating, and expansion needs. The two foundational
criteria of SGR performance measures are Useful Life Benchmark (ULB) and Condition.
36
TR # 14012
City of Tamaracl
Public Transportation Agency Safety Plan (PTASP)
Safety Promotion
❖ A transit agency must establish and implement a comprehensive safety training
program for all agency employees and contractors directly responsible for
safety in the agency's public transportation system. The training program must
include refresher training, as necessary.
❖ A transit agency must communicate safety and safety performance information
throughout the agency's organization that, at a minimum, conveys information
on hazards and safety risks relevant to employees' roles and responsibilities
and informs employees of safety actions taken in response to reports submitted
through an employee safety reporting program.
37
TR # 14012
City of Tamarac 1
Public Transportation Agency Safety Plan (PTASP)
IV: Safety Promotion
This section outlines the City of Tamarac's commitment to safety and competencies
training, including refresher training for all employees and contractors directly
responsible for safety, and safety communication.
Competencies and Training
This section describes the comprehensive safety training program for all agency
employees and Subcontractors directly responsible for safety. The City of Tamarac
CSP's comprehensive safety training program applies to all the City of Tamarac CSP's
employees directly responsible for safety, including:
• Bus vehicle operators,
• Dispatchers,
• Maintenance technicians,
• Managers and supervisors,
• Agency Leadership and Executive Management,
• Chief Safety Officer, and
• Accountable Executive.
The City of Tamarac dedicates resources to conduct a comprehensive safety training
program, as well as training on SMS roles and responsibilities. The scope of the safety
training, including annual refresher training, is appropriate to each employee's individual
safety -related job responsibilities and their role in the SMS. Basic training requirements
for City of Tamarac employees, including frequencies and refresher training, are
documented in the City of Tamarac System Safety Program Plan (SSPP). Training
records are kept in each employee's file.
Operations safety -related skill training includes the following:
• New -hire bus vehicle operator classroom and hands-on skill training,
• Bus vehicle operator refresher training,
• Bus vehicle operator retraining (recertification or return to work),
• Classroom and on-the-job training for dispatchers,
• Classroom and on-the-job training for operations supervisors and managers, and
• Accident investigation training for operations supervisors and managers.
Vehicle maintenance safety -related skill training includes the following:
• Ongoing vehicle maintenance technician skill training,
• Ongoing skill training for vehicle maintenance supervisors,
• Accident investigation training for vehicle maintenance supervisors,
• Ongoing hazardous material training for vehicle maintenance technicians and
supervisors, and
• Training provided by vendors.
0
TR # 14012
Exhibit 1
City of Tamarac
j Public Transportation Agency Safety Plan (PTASP)
Training mechanisms include classroom, written and video communications, field
exercises, and drills. There are formal training programs for operators and employees
involved in maintenance activities. These include training classes, training manuals,
lesson plans, and field observations.
Safety Communication
The City of Tamarac's Chief Safety Officer coordinate CT's safety communication
activities for the SMS. City of Tamarac's activities focus on the three categories of
communication activity established in 49 CFR Part 673 (Part 673):
❖ Communicating safety and safety performance information throughout the
agency: The City of Tamarac communicates information on safety and safety
performance during monthly Staff Meetings. The City of Tamarac also has a
permanent agenda item in all monthly Drivers' Meetings dedicated to safety.
Information typically conveyed during these meetings includes safety performance
statistics, lessons learned from recent occurrences, upcoming events that may
impact City of Tamarac's CSP service or safety performance, and updates regarding
SMS implementation. The City of Tamarac requests information from drivers during
these meetings, which is recorded in meeting minutes. Finally, the City of Tamarac
posts safety bulletins and flyers on the bulletin boards located in all bus operator and
maintenance technician break rooms, advertising safety messages and promoting
awareness of safety issues.
❖ Communicating information on hazards and safety risks relevant to
employees' roles and responsibilities throughout the agency: As part of new -
hire training, the City of Tamarac distributes safety policies and procedures to all
employees. The City of Tamarac provides training on these policies and procedures
and discusses them at the new employee orientation and during safety talks
between supervisors, bus operators and vehicle technicians. For newly emerging
issues or safety events at the agency, the City of Tamarac's Chief Safety Officer
posts bulletins or messages to employees that are reinforced by supervisors in one-
on-one or group discussions with employees.
❖ Informing employees of safety actions taken in response to reports
submitted through the Employee Safety Reporting Program (ESRP): The City of
Tamarac provides targeted communications to inform employees of safety actions
taken in response to reports submitted through the ESRP, including handouts and
flyers, safety talks, updates to bulletin boards, and one-on-one discussions between
employees and supervisors.
39
TR # 14012
City of Tamarac 1
Public Transportation Agency Safety Plan (PTASP)
State of Florida Requirements
This section includes policies and procedures adopted to meet State of Florida
Equipment and Operational Safety Standards for Bus Transit Systems found in Rule
Chapter 14-90 of the Florida Administrative Code (F.A.C). In accordance with Rule 14-
90, F.A.C., the City of Tamarac has adopted safety and security procedures and
policies including but not limited to:
- System Safety Program Plan (SSPP)
- System Security Plan (SSP)
- Wireless Communications Policy (WCP)
- Preventative Maintenance Plan
- Operator Training, Testing, and Supervision
- Operator Hours Tracking
- Hazard Identification
- Incident Investigation and Tracking
- Medical Examinations
- Qualification and Selection of CDL Operators
- Safety Data Acquisition and Analysis
- Records Management
These policies and procedures are incorporated by reference as appendices to the
ASP.
40