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Home My WebLink About2019-03-25 - City Commission Workshop Meeting MinutesT CITY OF TAMARAC CITY COMM ISSION WORKSHOP MONDAY, MARCH 25,2019 CALL TO ORDER: Mayor Michelle J. Gomez called the Workshop of the City Commission toorderat9:37a.m. on Monday, March 25,2019 in Conference Room 105, City Hall,7525 NW 88th Avenue, Tamarac, FL 33321. ROLL CALL: Mayor Michelle J. Gomez, Vice Mayor Debra Placko, Commissioner Marlon Bolton and Commissioner Mike Gelin were in attendance. ABSENT: Commissioner Julie Fishman Also in attendance were City Manager Michael Cernech, City Attorney Samuel Goren and City Clerk Patricia Teufel. PLEDGE OF ALLEGIANCE: City Manager Michael Cernech led the Pledge of Allegiance 1. Presentation of CAFR for FY Ended September 30, 2018 - Financial Services Director Mark Mason, Assistant Director/Controller Christine Cajuste, RSM US LLP Senior Manager Natalie Wallace and RS US LLP Senior Manager Anil Harris appeared. Financial Services Director Mason recognized Assistant Director/Controller Christine Cajuste, Senior Accountant Ricky Spencer and staff for their work putting the CAFR together. Director Mason gave a presentation, a copy of which is on file in the City Clerk's Office. Director Mason talked about State Statute F.S. 218.39 requirements and said the Auditors issued an unmodified opinion with no audit findings. He continued reporting the analysis of the Financial Statements and added that the City's Financial Position has net assets that amounted to $291.2 million as of September 30, 2018. Director Mason reported that the General Employees Pension Plan is 99% funded, Firefighters Pension Plan is 90o/o funded and the Police Pension Plan is 58% funded, noting the Police Pension Plan is a closed plan. Assistant Financial Services Director/Controller Christine Cajuste spoke about the GASB Statements becoming effective in 2018. Director Mason reported the City is in good financial condition to meet ongoing obligations, and the overall Economic conditions appear stable for the near future, supporting operations. RS US LLP Senior Manager Anil Harris talked about the clean opinion issued, and based in government standards did not reflect mistakes, did not require audit adjustments, no disagreements, deficiencies or issues performing the audit. Mrs. Natalie Wallace reported that no weaknesses or deficiencies were found. Mayor Gomez opened the floor to the Commission for questions and discussion. Director Mason responded to Commissioner Gelin's inquiry regarding the benchmark for Pension Plans. Mr. Harris explained the audit process. With no further discussion, Mayor Gomez thanked the presenters and moved to the next item on the agenda. 2. TR13237 - Bid No. 19-068 - Boulevards Sidewalk Extension Project - Award to FG Construction LLC, lnc.: ltem No. 6 (b) on the ConsentAgenda. (TR13237) A Resolution of the City Commission of the City of Tamarac, Florida, awarding Bid No. 19-068 to and approving an agreement with FG Construction, LLC for the construction of the Boulevards Sidewalk Extension Project, in accordance with Bid No.19-068 for a contract amount of $88,220.85; a contingency in the amount of $13,233.00 will be added to the project ! T Page 1 of 4 COMMISSION WORKSHOP MEETING March 25,2019 account for a total project budget of $101,453.85; authorizing an expenditure from the appropriate accounts; providing ior conflicts; providing for severability; and providing for an eifective date. public'servicei Assistant Director/Capital Project Manager John Doherty ,nO purchasing/Contracts Manager Keith Glatz appeared. Public Services Assistant Director Doherty gave a presentation, a copy of which is on file in the City Clerk's Office. I The sidewalk impiovements will enhance accessibility and pedestrian traffic. He noted the I propo""d sidewalk extension will provide safe pedestrian access between the Boulevards I bubdivision and Caporella Park. Assistant Director Doherty talked about the project design and project elements. Additionally, he presented a summary bid tabulation containing amounti submitted by five vendors for Bid Number 19-068, for the Boulevards Sidewalk Extension project. Assistant Director Doherty noted FG Construction LLC was the lowest responsive and responsible bidder with the skills, experience, and capacity to complete the project in accordance with the design plans and specifications. He concluded the fro;dct ichedule has a project duration of 120 days and the total project cost. Assistant birector Doherty and purchasing/Contracts Manager Glatz responded to questions from Commissioner Gelin related to proposals submitted and the bid process. Having no further discussion, Mayor Gomez thanked the presenters and moved to the next item on the agenda. 3. TR13242 - Award of Bid for Buffer Wall Phase lV: ltem No, 6 (d) on the Consent Agenda. gR13242) A Resolution of the City Commission of the City of Tamarac, Florida, ailarding Bid No. t'g-osg to and approving an Agreement with MBR Construction, lnc. for the conJtruction of Citywide Buffer Wall Project Phase lV, in accordance with Bid No. 19- 058 for a contract ambunt of $3,210,188.01; a contingency in an amount of $321,018.80 will be added to the project account, for a total project budget of $3,531,206.81; autnorizing an additional appropriation in the amount not to exceed $274,517.00 to be included in a future budgLt amendment pursuant to F.S. 166.2a1Q\; authorizing an I expenditure from the appropriate accounts; providing for conflicts; providing for I severability; and providing for an effective date. Assistant Public Services Director John r Doherty and puichasingiContracts Manager Keith Glatz appeared. Assistant Public Services Director Doherty gave a presentation, a copy of which is on file in the City Clerk's Office. He noted tne guff6r Wali Project - Phase 4, Bid No. 19-058, covers NW 57th Street, pine lsland Road and NW 64th Avenue and provided a brief review of Phase I Master plan locations. He described the Buffer Wall Project Phase 4, presented pictures of views of the current conditions and a proposed 6' precast concrete wall design' Additionally, he presented a summary bid tabulation containing amounts submitted by two vendors for Bid Number 19-OOB for the Citywide Buffer Wall Project-Phase 4, project duration of 34S calendar days and the total project cost. Mayor Gomez opened the floor for City Commission discussion. Assistant Director Doherty and Purchasing/Contracts Manager Gla1g responded to City Commissioners inquiries related to project contingency allocalion, bid process, wall design, vendors experience project delays and options on reducing project cost. City Manager Cernech noted things to consider if re-bidding this type of proleit yielding results are: the company will reduce the cost of the bid if their cost ii'reducedi change the design of the wall; the need to reduce the cost of the product. City Attorney Goren ipoke about legal and ethical concerns and noted that a bid award is based on a sealed bid transaction. He added that the City reserves the right to reject a bid. Mayor Gomez, having no further discussion thanked the presenters and recessed the meeting at 10:48 a.m. reconvening at 11:03 a.m.I Page 2 of 4 COMMISSION WORKSHOP MEETING March 25,2019 4' TR13243 - Recommendation for Award of Request for Qualifications No. RFe 1g-O3efor Economic _Development Consulting Services item No. G (e) on the Consent Agenda.(TR13243) A Resolution of the City Commission of the City oi Tamarac, Florida awardsI IFq #19-03Q.to Angelou Economic Advisors, lnc. DtBiA Angetou iconomics, Kcl I T.echnologies, lnc. FIKIA Keith and Schnars), PMG Associatesl 1n"., Redevelopmentr Management Associates, LLC, and Willdan Financial Services; authorizing the CityManager to execute agreements with each firm for a period of three (3) years-to performservices on an as-needed basis in accordance with the particular firm's professionalexpertise and qualifications to meet the City's economic development and redevelopmentneeds; further authorizing the City Manager to exercise an opiion to renew any oi all ofthese agreements for an additional (3) year term; providing for conflicts; providing forseverability; and providing for an effective date. Economicbevelopment ManageiLoriFunderwhite and Purchasing/Contracts Manager Keith Glatz appeared. EconomicDevelopment Manager Lori Funderwhite gave a fresentation, a copy'of which is on file inthe City Clerk's Office. She talked aboul the goal to establish a pool of qualified andexperienced consultants that specializes in Economic Development and Redevelopmentcreating a library of approved professional services consultants to enhance the aOitity toimplement the City's strategic planning goals for economic development. Mrs. Funderwhiteprovided. RF_Q 19-03Q process information, Consultants background and feedback on theEconomic Development Program rolt out. Economic Development Manager LoriFunderwhite concluded her presentation and responded to questions from -the CityCommission. Having no further discussion, Mayor Gomez tnanfeO the presenters andmove to the next item on the agenda. r I T113244 - RFP #19-10RP - Tephford Park Outdoor Fitness Project: ltem No. 6 (f) on I the Conselt Agenda. (TR13244) A Resolution of the City Commission of the City ofI Tamarac, Florida, authorizing the appropriate City Officialsio award RFp #19-1ORp andexecute an Agreement with DW Recreation Services, lnc., for the Tephford park OutdoorFitness Project for an amount not to exceed $218,884; a contingency amount of $21,88gwill be added to the project account for a total project budget-of $240,212; authorizingexpenditures from the appropriate accounts; providing ior conflicts; providing fotseverability; and providing for an effective date. Parks & Recreation Director Greg Wirner,Parks & Recreation Assistant Director Linda Probert, Purchasing/Contracts Manager KeithGlatz appeared and Public Services Assistant Director John Dohefi appeared. parks &Recreation Director Warner gave a presentation, a copy of which-is on file in the CityClerk's Office' Director Warner talked about the Nationai Fitness Campaign Fitness Court,grant of $15,000 to be applied towards the purchase cost of the Fi[ness Court andpurchase of the equipment the City Commission approved via Resolution R-2018-151. Hespoke about Tephford Park, the reasons it is the location of choice to have a FitnessCourt. DirectorWarner presented data on project installation, the RFp 1g-1ORp processand vendor selection. Assistant Director Probert provided background information of DWRecreation Services, !nc., project cost and a project anticipated completion in the fall of2019. Director Warner reported that the Parks and Recreation Foundation of Tamarac hasapproved sponsoring the purchase of the Fitness Court at a 920,000 level. DirectorWarner responded to questions by the City Commission regarding proposal submitted andcost of the maintenance for the Fitness Court. I 6 other Page 3 of 4 COMMISSION WORKSHOP MEETING March 25,2019 There being no further business to come before the city commission, Mayor Gomez adjourned the meeting at 11"26 a'm' *\^-,\= Lillian Pabon, CMC Assistant CitY Clerk T I t Page 4of 4 COMMISSION WORKSHOP MEETING March 25,2019 N