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HomeMy WebLinkAboutCity of Tamarac Resolution R-2024-012Temp. Reso. #14076 -- January 24, 2024 Page 1 of 6 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2024 - 01 ;— A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, APPROVING THE PURCHASE OF THE GEOTAB PRO PLUS FLEET MANAGEMENT AND TRACKING SOLUTION FROM T-MOBILE, UTILIZING NASPO MASTER AGREEMENT CONTRACT #176, AT A COST OF $43,608 PER YEAR; AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE ASSOCIATED CONTRACT DOCUMENTS; AUTHORIZING EXPENDITURES FROM THE APPROPRIATE ACCOUNTS; AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO APPROVE RENEWAL OPTIONS; APPROVING ADDITIONAL NEW PURCHASES FROM T-MOBILE UP TO A TOTAL OF $65,000, IN ACCORDANCE WITH THE TAMARAC PROCUREMENT CODE, DURING THE CURRENT FISCAL YEAR AND FOR SUCCEEDING FISCAL YEARS FOR THE DURATION OF THIS AGREEMENT; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER ERRORS, PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Florida Statutes provide that municipalities shall have the governmental, corporate, and proprietary powers to enable them to conduct municipal government, perform municipal functions, and render municipal service, and exercise any power for municipal purposes, except when expressly prohibited by law; and WHEREAS, Article IV, Section 4.07 of the City Charter of the City of Tamarac ("City") empowers the City to adopt, amend, or repeal such ordinances and resolutions as may be required for the proper governing of the City; and WHEREAS, technology is one of the key components in the efficient delivery of City services, and the GEOTAB Pro Plus Fleet Management and Tracking Solution Temp. Reso. #14076 January 24, 2024 Page 2 of 6 stands out as a comprehensive tool, elevating fleet visibility, safety, and overall productivity; and WHEREAS, in the City's current operational landscape, the absence of a comprehensive fleet management and tracking solution poses significant challenges and risks to the City, including the lack of real-time vehicle monitoring and data -driven insights; and WHEREAS, the introduction of a fleet management and tracking solution will significantly enhance the City's fleet management capabilities; increase operational efficiency and positively impact driver safety, reduce costs; and improve overall customer satisfaction; and WHEREAS, the proposed GEOTAB Fleet Management and Tracking Solution, is an annual contract, with automatic renewals, and utilizes the NASPO Master Agreement Contract #176 at a cost of $43,608 per year; and WHEREAS, the City anticipates renewing annually; and WHEREAS, funding is available in the Information Technology operating account for said purposes, and has been and will be requested in future budgets for contract renewals; and WHEREAS, it is the recommendation of the Chief Information Officer that the City Commission of the City of Tamarac, Florida approve the purchase of the GEOTAB Pro Plus Fleet Management and Tracking Solution from T-Mobile, utilizing NASPO Master Agreement Contract #176 at a cost of $43,608 per year; authorize the appropriate City Officials to execute all documents necessary to purchase and effectuate the GEOTAB Temp. Reso. #14076 January 24, 2024 Page 3 of 6 Pro Plus Fleet Management and Tracking Solution services/subscription; authorize the appropriate City Officials to approve subsequent renewal options; and, authorize the appropriate City Officials to approve additional new purchases from T-Mobile up to a total of $65,000, in accordance with the Tamarac Procurement Code, during the current fiscal year and for succeeding fiscal years for the duration of this agreement; and WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best interest of the business owners, residents, and visitors of the City of Tamarac to approve the purchase of the GEOTAB Pro Plus Fleet Management and Tracking Solution from T-Mobile, utilizing NASPO Master Contract Agreement #176, at a cost of $43,608 per year; authorizes the appropriate City Officials to execute all documents necessary to purchase and effectuate the GEOTAB Pro Plus Fleet Management and Tracking Solution services/subscription; authorizes the appropriate City Officials to approve subsequent renewal options; and, authorizes the appropriate City Officials to approve additional new purchases from T-Mobile up to a total of $65,000, in accordance with the Tamarac Procurement Code, during the current fiscal year and for succeeding fiscal years for the duration of this agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA THAT: Section 1. The foregoing recitals are true and correct and hereby adopted as the legislative and administrative findings of the City Commission; all exhibits attached hereto are incorporated herein and made a specific part of this Resolution. Temp. Reso. #14076 January 24, 2024 Page 4 of 6 Section 2. The City Commission approves the purchase of the GEOTAB Pro Plus Fleet Management and Tracking Solution from T-Mobile, utilizing NASPO Master Agreement Contract #176, at a cost of $43,608 per year; authorizes the appropriate City Officials to execute all necessary documents to effectuate the T-Mobile GEOTAB Pro Plus Fleet Management and Tracking Solution services/subscription, including the T- Mobile Quote, attached hereto as Exhibit 1; authorizes the appropriate City Officials to execute a Purchase Order for the purchase of the GEOTAB Pro Plus Fleet Management Solution from T-Mobile; and authorizes the appropriate City Officials to approve subsequent renewal options. Section 3. Funding is available for the purchase of GEOTAB Pro Plus Fleet Management and Tracking Solution from T-Mobile from the appropriate accounts at a total cost of $43,608 per year. Section 4: The City Manager or Designee is hereby authorized to approve additional new purchases from T-Mobile up to a total of $65,000, in accordance with the Tamarac Procurement Code, during the current fiscal year and for succeeding fiscal years for the duration of this agreement. Section 5. All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. Section 6. Any scrivener or typographical errors that do not affect the intent of this Resolution may be corrected with notice to and authorization of the City Attorney and City Manager without further process. Temp. Reso. #14076 January 24, 2024 Page 5 of 6 Section 7. If any clause, section, other part, or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. Section 8. This Resolution shall become effective immediately upon adoption. "The remainder of this page is left blank intentionally" Temp. Reso. #14076 January 24, 2024 Page 6 of 6 PASSED, ADOPTED AND APPROVED this 24th day of January, 2024. ATTEST: KIMBERL DILLON, CMC CITY CLERK , (� X , " l-" "- \' -J� & - MICH LLE J. GOMEZ MAYOR RECORD OF COMMISSION VOTE: MAYOR GOMEZ: CS DIST 1: COMM. BOLTON�� DIST 2: V/M. WRIGHT DIST 3: COMM. VILLALOBOS DIST 4: COMM. DANIEL APPROVED AS TO FORM AND LEGAL SUFFICIENCY FOR THE USE AND RELIANCE OF THE CITY OF TAMARAC ONLY. HANS OTTINOT CITY ATTORNEY MTT MOBILE N � FOR GOVERNMENT City of Tamarac GEOTAB PRO Plus Fleet Tracking Solution d - Y • arm ........ .. n ��, —�.... .. � � � � _.— —_. ill 1 I IU j '' • • yl ►►�� T MOBILE '_1.'L IFORGOVERNMENT City of Tamarac Table of Contents NetworkOverview.......................................................................................................................... 1 YourAccount Team......................................................................................................................... 2 PricingProposal.............................................................................................................................. 3 AdditionalLegal Terms................................................................................................................... 4 City of Tamarac Page I i December 191h, 2023 TT- MOBILE ` iFOR GOVERNMENT City of Tamarac Network Overview The only nationwide 5G network T-Mobile's 5G network covers more people and places than anyone else. With our powerful 600 MHz signal at its foundation, no 5G signal goes farther or is more reliable — and we are bringing it to 200 million Americans. During congestion, the small fraction of customers using >50GB/mo. may notice reduced speeds until next bill cycle due to data prioritization. 600Mhz-capable device required. See www.t-mobile.com/coverage for details. What is 5G? The fifth generation (5G) of network technology has the potential to benefit everything from entertainment and gaming to education and public safety. Over time, 5G is expected to deliver faster download speeds, real-time responses, and enhanced connectivity, giving business the potential to experience new, innovative technologies. 5G is the next generation of wireless network technology that will fuel innovation and transform the way we live, work, and play. How does 5G work? 5G networks can be built in diverse ways from multiple bands of wavelength spectrum: low - band, mid -band, and high -band. High -band millimeter wave frequencies have greater bandwidth available to carry more data in dense urban areas but require cell sites to be in proximity and have limited penetration in buildings. Mid -band balances speed and range, providing broader coverage than high -band. And it is less impacted by buildings. However, much of its bandwidth is already in use, so there is not a lot available for 5G growth. Low -band, City of Tamarac Page I 1 December 191h, 2023 'IT MOBILE FORGOVERNMENT City of Tamarac like our powerful 600MHz spectrum, travels farther than other bands —over hundreds of square miles —and can pass through more obstacles, providing a better, more reliable signal both indoors and out. City of Tamarac Page 1 2 December 191h, 2023 T MOBILE FOR GOVERNMENT City of Tamarac Your Account Team Expert support available 24/7 We are really proud of our Account Team, whose mission is to serve your organization and help address all of your telecommunications needs. They will work with your account administrators on a quarterly basis to help you analyze current plans, as well as your future mobile workforce needs. Charles D. Murphy I Government Account Manager 1 954-218-1069 1 charles.murphy56@t- mobile.com Primary point of contact, and responsible for helping you drive the success for your business. Our Government Account Manager will provide ongoing high -quality customer support by helping you analyze your business needs and recommend innovative solutions each quarter. Irene Downing I Sr. Manager 1 786-766-0755 1 dlrene.downing@t-mobile.com Provides support to the Government Account Team to reach your telecommunication goals. Our management will ensure relationships are in great standing, as well as support all account projects to be completed on time and within your expectation. Carmen Bomback I Account Manager 1 954-317-8011 1 Icarmen.bomback@t-mobile.com Helps successfully and efficiently manage our customers overall account that includes Quarterly Account Reviews and introducing new technology and solutions. Peter Vargas I Public Sector Sr. Director 1 786-246-8600 1 peter.vargas@t-mobile.com Your Sales Director will be your direct liaison for any escalated issues with your business. Roger Soto I Sales Engineer 1 954-991-8961 1 roger.soto4l@t-mobile.com Our Sales Engineering Team are the wireless subject matter experts on current and future wireless T-Mobile technology. They provide technical sales support, and consultation on integration and implementation of established T-Mobile products and services. Architected wireless solutions utilizing the T-Mobile network that help you meet your business objectives. Lizjenny Jimenez I Implementation Manager 1 786-942-1439 1 lizlenny.limenez8@t- mobile.com Helps you successfully and efficiently manage the initial migration of new accounts and large- scale implementation of services. Our Service Account Manager is available to consult with you to develop and execute an implementation plan. City of Tamarac Page 1 3 December 191h, 2023 MT1�(1 T MOBILE N IFOR GOVERNMENT City of Tamarac Pricing Proposal Service Plans Year 1 Monthly Price Qty. Annual Cost Geotab ProPlus Fleet Management Solution $19.75 184 $43,608.00 Hardware Cost Per Device Qty. Upfront Charges G09 Device $0.00 184 $0.00 Hardware Cost Per Device Qty. Upfront Charges Straight Harness (HRN-BS1654) $0.00 184 $0.00 Hardware Cost Per Device Qty. Upfront Charges T-Harness (HRN-GS16K2) $0.00 184 $0.00 Installation Upfront Charges Installation: G09 Device & Harnesses $0.00 Year 1 Annual Totals Annual Cost $43,608.00 Quote Based Off NASPO MA176 Geotab ProPlus Plan includes: Track and locate ■ Unlimited customer zone importing, editing, and creation ■ Flexible group structure ■ Combination exception rules ■ After-hours usage ■ Customer stops by zone report ■ Driver congregation report ■ Customizable work hours, time off, and timecard reports ■ Find nearest vehicle to location including distance ■ Detect impact and towing events (while ignition off) City of Tamarac Page 14 December 191h, 2023 'IT-MOBILE FORGOVERNMENT Engine management ■ Estimated odometer and engine hours (not based on engine data) ■ Engine diagnostics and issues ■ Low battery warning ■ Maintenance reminders scheduled by time or distance ■ Electric suitability vehicle assessment ■ Total fuel used and idle fuel ■ Fuel level input (to identify fuel -up events and ■ for data integration with fuel card) ■ Ignition detect ■ Check engine light ■ Electric vehicle fleet diagnostics and management Driver behavior and safety ■ Backup when leaving ■ Accident ■ Driving in reverse ■ Speeding ■ Engine misuse (over -revving) ■ Self -calibrating accelerometer —no vehicle setup required ■ False positive filtering (i.e., does not record railroad tracks, speed ■ bumps, or potholes as aggressive driving) ■ Accident data —auto detection and upload of last 1.2 minutes ■ Driver's seat belt and passenger ■ Passenger seat occupied ■ High RPM —target fuel savings ■ Seatbelt usage detection over user -defined speed ■ Aggressive driving (acceleration, braking, cornering) ■ Real-time audible alerts for verbal coaching (with Active Tracking) Reports ■ Accident reconstruction ■ Over 30 built-in reports ■ Report scheduling ■ Private vs. business mileage ■ Driver scoring reports ■ Risk management reports (insurance use case) City of Tamarac Compliance ■ DVIR* ■ Device tampering detection (when plugged back in) ■ Driver application (Geotab Drive) ■ IFTA fuel tax reports ■ Hours of Service* (actual engine hours, engine road speed, and odometer from engine) City of Tamarac Page 15 December 191h, 2023 TT MOBILE FOR GOVERNMENT Taxes, fees, and surcharges are not included. City of Tamarac Limited time offer; subject to change. Qualifying business account, service & credit required. Quoted prices in this proposal do not include taxes, fees, and/or surcharges. Monthly Regulatory Programs (RPF) & Telco Recovery Fee (TRF) totaling $3.18 per voice line ($0.60 for RPF & $2.58 for TRF) and $1.16 per data only line ($0.15 for RPF & $1.01 for TRF) applies. Pricing reflects individual line fees unless otherwise stated. For customers participating in an Equipment Installment Plan, device pricing is an example of pricing for well - qualified customers only and does not represent an offer to provide financing. Contact us before canceling wireless service to discuss the availability of continued device payments, or credits stop & remaining balance at full price is due. Promotional offers apply after all requirements are met and may be fulfilled via monthly bill credits appearing after 1-2 bill cycles. View individual promotional offer details and requirements at www.T- Mobile.com/PromotionalOffers. Promotional offers may end at any time; promotional pricing may become unavailable before the expiration date of this Wireless Service Proposal. Additional Legal Terms Quoted prices above are after a 14% Government Contract discount, and do not include taxes, fees, surcharges, or potential government reimbursement funding. Original pricing for plans offered are as follows. 1) Government Unlimited @ $29.00/line; 2) Government Unlimited Tablet data service @ $23.50/line; 3) Simple Choice Unlimited Government Mobile Internet @ $35.00/line; and 4) Simple Choice North America for Government @ $15.00/line for twelve or more lines. During congestion, the small fraction of customers using >50GB/mo. may notice reduced speeds until next bill cycle due to data prioritization. Video typically streams on smartphone at 480p. Credit approval, deposit, and $25 SIM starter kit or, in stores & on customer service calls, $20 upgrade support charge may be required. Plus, taxes & fees. Monthly Regulatory Programs (RPF) & Telco Recovery Fee (TRF) totaling $3.18 per voice line ($0.60 for RPF & $2.58 for TRF) and $1.16 per data only line ($0.15 for RPF & $1.01 for TRF) applies (taxes/fees approx. 6-28% of bill). Capable device required for some features. Government Unlimited General Terms: U.S. roaming and on - network data allotments differ: includes 200MB roaming. Unlimited talk & text features for direct communications between 2 people; others (e.g., conference & chat lines, etc.) may cost extra. Unlimited high-speed data US only. In Canada/Mexico, up to 5GB high-speed data then unlimited at up to 128kbps. Not available for hotspots and some other data -first devices. Video streams at up to 1.5Mbps. Optimization may affect speed of video downloads; does not apply to video uploads. For best performance, leave any video streaming applications at their default automatic resolution setting. Tethering: 11 GB high-speed data then unlimited on our network at max 3G speeds. For the small fraction of customers using >50GB/mo., primary data usage must be on smartphone or tablet. Smartphone and tablet usage is prioritized over Mobile Hotspot Service (tethering) usage, which may result in higher speeds for data used on smartphones and tablets. AutoPay Pricing for lines 1-8. Without AutoPay, $5 more/line. May not be reflected on 1st bill. Simple Global: Additional charges apply in excluded destinations; see www.t-mobile.com for included destinations (subject to change at T-Mobile's discretion). Qualifying postpaid plan and capable device required. Taxes additional; usage taxed in some countries. Voice and text features for direct communications between 2 people. Communications with premium -rate (e.g., 900, entertainment, high -rate helpline) numbers not included. Calls from Simple Global countries, including over Wi-Fi, are $.25/min (no charge for Wi-Fi calls to US, Mexico and Canada). Coverage not available in some areas; we are not responsible for our partners' networks. Standard speeds approx. 128 Kbps. International Roaming: Usage may be taxed in some countries. Calls from Simple Global countries, including over Wi-Fi are $.20/min. (no charge for Wi-Fi calls to US, Mexico and Canada); customers on consumer plans (e.g. some sole proprietors) pay an additional $.05/min. Standard speeds approx. 128Kbps without Plus; with Plus approx. 256 Kbps. Gogo: on U.S.-based airlines; Wi-Fi Calling functionality, valid e911 address, & 1 prior Wi-Fi call w/ current SIM card req'd for messaging. Service may City of Tamarac Page 1 6 December 19th, 2023 MTT-MOBILE N, FOR GOVERNMENT City of Tamarac be terminated or restricted for excessive roaming. Terms for Simple Choice & Mobile Internet Rate Plans: Full speeds available up to monthly allotment, including tethering (Unlimited on-smartphone 4G LTE data option includes 14GB of tethering); then, slowed to up to 2G speeds through bill cycle. Partial megabytes rounded up. U.S. roaming and on -network data allotments differ; see your selected service for details. Certain uses, e.g., some speed test apps, may not count against high-speed data allotment or have speeds reduced after allotment reached. Coverage not available in some areas; we are not responsible for our partners' networks. Network Management: Service may be slowed, suspended, terminated, or restricted for misuse, abnormal use, interference with our network or ability to provide quality service to other users, or significant roaming. See T- Mobile.com/Openlnternet for data management details. Not for extended international use; you must reside in the U.S. and primary usage must occur on our network. Device must register on our network before international use. See Terms and Conditions (including arbitration provision) at www.T-Mobile.com for additional information. T-Mobile and the magenta color are registered trademarks of Deutsche Telekom AG. © 2020 T-Mobile USA, Inc. City of Tamarac December 19th, 2023 Page 1 7