HomeMy WebLinkAboutCity of Tamarac Resolution R-2019-026Temp. Reso. #13245
March 19, 2019
Page 1 of 5
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2019-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, APPROVING TASK
AUTHORIZATION NO. 19-14D AND AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO EXECUTE TASK
AUTHORIZATION NO. 19-14D WITH ECKLER
ENGINEERING, INC., TO PROVIDE PROFESSIONAL
SERVICES FOR THE DESIGN OF THE WATER
TREATMENT PLANT FINISHED WATER METER
REPLACEMENT PROJECT IN THE AMOUNT OF $68,100.00;
INCLUDING PREPARATION OF DETAILED PLANS AND
SPECIFICATIONS FOLLOWED BY BIDDING ASSISTANCE
AND ENGINEERING SERVICES DURING CONSTRUCTION,
IN ACCORDANCE WITH THE CITY'S CONSULTING
ENGINEERING AGREEMENT AS AUTHORIZED BY
RESOLUTION NO. R-2016-80, FOR AN AMOUNT NOT TO
EXCEED $68,100.00; AUTHORIZING THE APPROPRIATE
CITY OFFICIALS TO ADMINISTER THE CONTRACT;
PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
WHEREAS, the City of Tamarac owns, operates and maintains the water supply,
treatment, and distribution systems; and
WHEREAS, "finished water" is a term given to the water after it goes through all the
required treatment processes and is ready for consumption; and
WHEREAS, the finished water is routed through a meter, where it is measured for
accounting purposes, prior to entering the distribution system; and
WHEREAS, the existing finished water meter has lost its accuracy and is currently
approaching the end of its useful life and is due to be replaced and upgraded, and
Temp. Reso. #13245
March 19, 2019
Page 2 of 5
WHEREAS, this project will provide for a new Mag Flow Meter which is more
advanced and possesses greater accuracy than the existing meter; and
WHEREAS, the cost to replace the finished water meter will be provided as an
Engineer's Estimate as part of this Task Authorization; and
WHEREAS, Task Authorization No. 19-14D is allowable pursuantto Florida Statute
287.055 under the City's Consulting Engineering Agreement since the construction cost is
less than $2,000,000; and
WHEREAS, Task Authorization No. 19-14D with Eckler Engineering, Inc., will
provide the design and bidding assistance along with engineering services during
construction at a cost of $68,100.00 to design the Water Treatment Plant Finished Water
Meter Replacement; and
WHEREAS, the City requires the service of a consulting firm knowledgeable in this
area and capable of providing professional services for the design and bidding assistance
along with engineering services during construction of the Water Treatment Plant Finished
Water Meter Replacement Project; and
WHEREAS, Eckler Engineering, Inc., possesses the required knowledge and
experience to provide the professional engineering services associated with the Water
Treatment Plant Finished Water Meter Replacement Project; and
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Temp. Reso. #13245
March 19, 2019
Page 3 of 5
WHEREAS, Eckler Engineering, Inc., has been pre -qualified as an approved
consultant for engineering services by the City of Tamarac as authorized by Resolution No.
R-2016-80; and
WHEREAS, it is the recommendation of the Director of Public Services, the Director
of Financial Services and the Purchasing and Contracts Manager that Task Authorization
No. 19-14D from Eckler Engineering, Inc., be approved and executed by the appropriate
City Officials; and
WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in
the best interest of the citizens and residents of the City of Tamarac to accept and execute
Task Authorization No. 19-14D (a copy of which is attached hereto as "Exhibit 1 ") with
Eckler Engineering, Inc., to provide engineering services for the design and bidding
assistance along with engineering services during construction of the Water Treatment
Plant Finished Water Meter Replacement Project for a total amount not to exceed
$68,100.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA, THAT:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution
upon adoption hereof. All exhibits attached hereto are incorporated herein and made a
specific part hereof.
Temp. Reso. #13245
March 19, 2019
Page 4 of 5
SECTION 2: The City Commission approves Task Authorization No. 19-14D
and authorizes the appropriate City Officials to execute Task Authorization No. 19-14D with
Eckler Engineering, Inc., to provide engineering services for the design and bidding
assistance along with engineering services during construction of the Water Treatment
Plant Finished Water Meter Replacement Project, in accordance with the City's Consulting
Engineering Agreement as authorized by Resolution No. R-2016-80 on August 24, 2016,
for an amount not to exceed $68,100.00.
SECTION 3: The City Manager, or his designee, is hereby authorized to
approve and initiate change orders not to exceed $65,000 per Section 6-147 of the City
Code, and close the contract award including, but not limited to, making final payment
within the terms and conditions of the contract and within the contract price.
SECTION 4: All Resolutions or parts of Resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 5: If any clause, section, other part or application of this Resolution
is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
RFrTInN R
passage and adoption.
This Resolution shall become effective immediately upon its
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Temp. Reso. #13245
March 19, 2019
Page 5 of 5
PASSED, ADOPTED AND APPROVED this / 0 day of 4'�'2019.
n
PATRICIA TEUFr=L,
CITY CLERK
I HEREBY CERTIFY THAT I HAVE
APPROVED THIS RESOLUTION
AS TO FORM
S4US.G R NCEY
MI HELLE J. GOM Z
MAYOR
RECORD OF COMMISSION VOTE
MAYOR GOMEZ f.
DIST 1:
COMM. BOLTON
DIST 2:
COMM. GELIN
DIST 3:
COMM. FISHMAN
DIST 4:
V/M PLACKO
A
TR 13245 - EXHIBIT 1 TR 13245 Exhibit 1
ECKLER ENGINEERING, INC.
March 27, 2019
442-000.13D
Mr. East Henry, P.E., Utitity Engineer
City of Tac
Public Senrioss Department
10101 State street
Tamarac, FL 33321
Dear Mr, Henry:
Reference: Proposal for Engineering Services
Task Authorization No. 19-14D
WTP Finished Water Weriing ReptooemeM
Preliminary and final design, of the anticipated Improvements described herein.
Preparation of drawings and specifications for the Improvements.
01 Permitter Assistance.
Bidding Phase Assistance.
Traditional and special engineering services during construction.
The proposedscope of work for this project is attached as Task Authorization 19-14D. Our
proposed lump sum fee for the design phase services required for this scope is $34,000,00. A
breakdown of the design engineering fee calculation is attached at the end of the enclosed Task
Authorization.
Our proposed not -to -exceed estimate for engineering services required during the construction
phase of this; project is $34,100,00. A breakdown' of the fee calculation is attached at the end of
the enclosed task authorization. The engineering services for the construction phase will be billed
on an hourly rate plus direct expenses basis in accordance with the attached breakdown. Any
unused portion of the construction services fee will not be billed to the City.
If this proposal meets with your approval, please provide us with one signed copy of the enclosed
task authorization along with a City PO for this work.
to South. Florida Since 1W
TR 13245 Exhibit 1
Mr. Earl Henry, RE;
Mare 7, 2019
Page 2
Ender Engineering looks forward to working with the City of Tamarac on this potable water
metering improvement project, If you have any questions or require additional information
pertaining to the enclosed scope of services or the project in general, please do not hesitate to
contact me.
Sincerely,
f) ;4 A
----�.
Douglas K. Hammann, P.E.
Y:Q=menMTsmwac1BDVT"k Autltorl sUm 19.140 WTP Finished We* McWft ReplsceMntkTv* Au#wtz tion%Task Auth
19440,apd
TR 13245 Exhibit 1
TASK AUTHORIZATION NO. 19-14D
SCOPE OF SERVICES
WTP FINISHED WATER METERING REPLACEMENT
INTRODUCTION
City staff has requested that the existing WTP Finished Water Metering Replacement as follows:
1. Removal of existing underground yard piping no longer in service or as needed to provide
space to facilitate finished water metering improvements.
2. New finished water meter installation complete with magnetic flow meter, precast concrete
access vault, bypass piping, and applicable isolation valves (see attached sketch).
3. Newonsite potable water service piping connection from upstream of new meter installation
to existing onsite process water distribution connection point.
4. Removal of existing finished water meter within existing meter vault.
5. Modifications to existing fluoride injection point to relocate the access point to a near grade
level location for improvement of maintenance accessibility.
6. Coordinate connection of new meter to existing plant SCADA network.
This Task Authorization covers the work associated with engineering design, preparation of
detailed plans and specifications, permitting, bidding/contract award assistance, and engineering
services during construction.
The engineering tasks associated with this project are presented below:
ARTICLE 1 - SCOPE OF SERVICES
Design Phase
Task D9 - Project Administration/Management
This task focuses on the administration of the project including project setup, client interface and
general project management and administration.
Task D2 - Data Evaluation and Preliminary Design
This task focuses on obtaining the necessary preliminary information required to prepare detailed
engineering plans and specifications.
A. Meet with CITY project staff to discuss and confirm project requirements and design
criteria.
B. Visit the site and review pertinent features that may impact design and/or
construction.
Page 1 of 16
TR 13245 Exhibit 1
C. Collect data available for the existing facilities, including field conditions, record
drawings, connection locations, and other information that may potentially impact
the project.
D. Coordinate scope and completion of work by the electrical subconsultant(s).
Task D3 - Preliminary Design Report (Memorandum)
This task not required.
Task D4 - Drawings and Engineering
This task consists of the engineering and the development of plans necessary to construct this
project.
A. Prepare detailed drawings for the proposed work discussed previously within this
Exhibit. A tentative list of final design drawings to be developed for this project is
presented in Table 1. Drawings will be prepared using drafting standards and
standard details as developed by Eckler Engineering, Inc.
Task D5 - Specification Preparation
This task consists of the preparation of specifications necessary to construct this project.
A. ENGINEER shall prepare technical specifications required for this project. These
specifications will be prepared and will consist of written technical descriptions and
materials, equipment and construction systems, standards and workmanship
required for this project as developed by Eckler Engineering.
B. The City of Tamarac standard bidding requirements, contract forms and
miscellaneous forms/information required for this project shall be utilized.
Consultant shall provide the City of Tamarac with project specific information forthe
preparation of bidding and contract documents required for this project.
C. A tentative list of specification sections to be prepared for this project is presented
in Table 2.
Task D6 - Permit Preparation Assistance
This task consists of preparing the following regulatory permit application submittals:
A. Florida Department of Environmental Protection (FDEP) Application for Specific
Permit to Construct PWS Components (DEP Form 62-555.900(1)).
Any additional regulatory permits required beyond the above will be considered as outside the
scope of this proposal.
Building permits (where applicable) during construction are obtained by Contractor perthe contract
documents.
Page 2 of 16
TR 13245 Exhibit 1
Task D7 - Prepare Opinions of Probable Construction Cost
Prepare the 90%, 100%, and final design levels of Opinion of Probable Construction Cost for new
facilities and improvements proposed under this project.
Task D8 - Bidding Assistance Services
This task shall include work necessary to assist CITY with the bidding of this project. This work
may include the following:
A. Assist with the coordination of the bidding documents and the advertisement for bid
and respond to communication from contractors and issue addenda information as
required. Provide up to twenty (20) sets of bid documents (on CD) for distribution
by the CITY to potential bidders.
B. Attend the pre -bid meeting and assist City with preparation of and distribution of
minutes.
C. Respond to written questions by potential bidders and, if needed, assist the CITY
in issuing addenda.
D. Attend the bid opening and tabulate the bids as provided by interested contractors.
Task D9 - Bid Evaluation and Recommendation of Award Assistance
This task shall consist of the review and evaluation of the bids and the recommendation of a bidder
for award of contract to the CITY.
Task D10 - Submit and Review (Quality Control)
The ENGINEER will make the following submittals at various completion levels of this project for
the purpose of CITY's review and comment for coordination and quality control. A review meeting
will be requested following each submittal to discuss and receive comments from CITY. The
CITY's comments shall be incorporated into revisions prior to the next subsequent quality control
submittal. Quality control submittals for this project are anticipated at the following completion
levels:
A. 90% Drawings and Specifications.
B. 100% Drawings and Specifications
The ENGINEER will incorporate the agreed -upon revisions made by the CITY.
A total of two (2) meetings with the CITY is the level of effort for this Task.
Construction Phase
Task C1- Project Administration/Management
This task focuses on the administration of the project including project setup, client interface and
general project management and administration.
Page 3 of 16
TR 13245 Exhibit 1
Task C2 - Preconstruction Activities Prior to Notice to Proceed
After issuance of a Notice of Award by City, assistthe City in the preparation and signing of the Contract
Documents by reviewing insurance certificates, incorporation of Addendum information to develop a
conformed set of Contract Documents, distribution of documents to the City and Contractor. The
ENGINEER will also undertake other preconstruction activities which include attending the
preconstruction meeting, providing preconstruction meeting minutes to all attendees, and assisting the
Contractor in finalizing any permit application issues or technical assistance with any building permit
review issues or questions required for the construction of this project and by providing the required
numberof signed/sealed drawing sets for building permits and the sets of Contract Documents required
for construction.
Task C3 - Consult and Advise
Provide technical advise and assistance to City during the construction period and provide necessary
interpretations and clarifications of the Contract Documents as required by City or Contractor.
Review and respond to five (5) Requests for Information (RFI) is the level of effort basis for this task.
Task C4 - Review Shop Drawings
Review Shop Drawings and samples, the results of tests and inspections, and other data submitted by
the Contractor in accordance with the Contract Documents shall then be sent to the City for review and
comment, appropriately marked and then returned to the Contractor. A total of fifteen (15) submittals
is the estimated level of effort basis for this item's budget.
Task C5 - Review Pay Requests and Schedules
Review monthly pay requests and make recommendations for payment to CITY. Monthly pay
requests will be reviewed in the field and an agreement reached between the Contractor, CITY's
project representative, and the ENGINEER prior to formal submittal to CITY for payment. Review
the Contractor's preliminary and monthly progress schedules through completion.
The estimated construction time is 150 calendar days requiring 5 pay request reviews
Task C6 - Perform Periodic and Milestone Inspections
Engineer will make periodic site visits at intervals appropriate to the various stages of construction to
observe the work, determine conformity with the contract documents and compliance with the
construction permits. It is anticipated that there will be four (4) site visits.
Perform inspections to determine that the project has achieved Substantial Completion and readiness
for Final Acceptance and that the Work has been completed in conformance with the Contract
Documents to certify completion of construction to permitting agencies. Four (4) such site visits are
anticipated.
Task C7 - Progress Meetings
Attend two (2) monthly construction related progress meetings. The ENGINEER shall schedule, preside
over and generate and distribute minutes of these meetings. The purpose of these meetings is to
formally coordinate the activities of the Contractor and CITY to resolve any conflicts and to review
working procedures as required to satisfactorily complete the project.
Page 4 of 16
TR 13245 Exhibit 1
Task C8 - Contract Modifications
Develop the necessarydata, notes and clarification drawings required to prepare contract modifications
to reflect adjustments to the construction project. Two (2) contract modifications incorporating a total
of six items, is the estimate basis for this budget item. One of the contract modifications will be the final
reconciliation contract modification prepared at the end of the project.
When CITY requests additional contract modifications, the ENGINEER's fee may be adjusted
accordingly based on a mutually agreed amount.
Task C9 - Project Closeout
Review the Contractor's record drawing information which shows the work as it was constructed.
Prepare for CITY sets of record drawings showing those changes made during the construction
progress based upon information provided by the Contractor.
A. ENGINEER shall prepare signed and sealed record drawings based on Contractor's
field data.
B. ENGINEER shall submit final copies of record drawings to CITY.
C. ENGINEER shall provide record drawings to CONTRACTOR for building permit
closeout submittal.
D. Attend the final project reconciliation meetings with CITY and the Contractor.
Task C1 D - Regulatory Agency Documentation and Project Closeout Submittals
This task covers preparation of regulatory agency permit closeout documentation for each regulatory
permit obtained for the project as follows:
A. FDEP
B. City of Tamarac Building Department
Task C11 - Special Services
The ENGINEER shall, when requested, provide special services during construction consisting of
the following items:
A. Resident Services
To monitor that project is constructed in complete conformance with the Contract
Documents.
Services which will be provided by the ENGINEER's resident project representative
will consist of the following:
1. Make periodic on -site field observations of the Contractor's performance.
The limits of the authority of the on -site representative are as defined within
the Construction Contract Documents.
Page 5 of 16
TR 13245 Exhibit 1
2. Observe any field tests and review the results of tests required of the
Contractor by the Contract Documents.
3. Assist in the development of punch lists in conjunction with the milestone
inspections to determine if the project has achieved Substantial and Final
Completion and that the work has been completed in general conformance
with the Contract Documents.
In order to estimate the efforts of the ENGINEER's project representative, it is
anticipated that a person would need to be at the project site 2 day(s) per week,
approximately 3 hours per visit.
Task C12 - Special Inspection
This task not required, but can be added if requested by the City of Tamarac Building Department.
ARTICLE 2 - DATA OR ASSISTANCE TO BE PROVIDED BY CITY
A. Provide ENGINEER with assistance in locating existing facilities, when requested.
B. Provide general project review, where required-
C. Provide copies of existing facility record drawings.
D. Provide existing facility operation data, as available-
E. Attendance at project meetings.
ARTICLE 3 - TIME OF COMPLETION
Table 3 provides the preliminary project schedule based on days from the receipt of the
Authorization to Proceed.
ARTICLE 4 - PROJECT DELIVERABLES
Project deliverables for the project design and construction phases shall be in accordance with
Table 4, attached.
ARTICLE 5 - PAYMENT AND COMPENSATION
As consideration for providing the services enumerated in Article 1, the CITY shall pay the
ENGINEER fees as described below:
A. Design Phase
For the services enumerated in Article 1, Tasks D1 through D10, the lump sum fee
of 34,000.00.
Page 6 of 16
TR 13245 Exhibit 1
B. Construction Phase
For services enumerated in Article 1, Tasks C1 through C12, the estimated not to
exceed fee of $34,100.00.
Engineering services during construction will be billed on an hourly rate plus direct
expenses in accordance with the attached scope of work breakdown. Eckler
Engineering will submit monthly invoices payable by person, hours worked, and hourly
rates, plus direct expenses for these engineering services. Any unused portion of this
estimated not -to -exceed fee will not be billed to the City.
These fees have been determined in accordance with the scope of work breakdown
attached as Table 5 and 6.
The fee does not include the provision of the following items:
A. Preparation of permit submittal applications to the City of Tamarac Building
Department.
B. Easement acquisitions and legal work as required.
C. Landscaping and irrigation system designs.
D. Any expert witness or testimony services.
E. Payment of permit fees.
F. Services not specifically indicated in this Task Authorization.
(Remainder of page left blank intentionally.)
Page 7 of 16
TR 13245 Exhibit 1
ARTICLE 6 - AUTHORIZATION
In WITNESS WMEREOF; the parties have made and executed this Agreement on the respective
dates under each signature. CITY OF TAMARAC, signing by and through its City Manager, and
CONSULTANT, signing by and through its President, duly authorized to execute same.
CITY OF TAMARAC
ATTEST. Michael C. Cernech, City Manager
Pat Teufel
City Cie*
Date
ATTEST:
(Corporatii Secretary)
*im =. - tI t - t
Type/Print Name of Corporate Secy.
(CORPORATE SEAL)
Page 8 of 16
Date
Eckler Engineering. Inc.
Company ame
Signature of President/Owner
Doucalas If. Hammann, P.E.
Type/Print Name of President/Owner
'g-z7- ig
Date
TR 13245 Exhibit 1
CORPORATE ACKNOWLEDGMENT
STATE OF Ejgdda
SS
COUNTY OF Broward
I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State aforesaid
and In the County aforesaid to take acknowledgments, personally appeared Douglas K. Hartmann,
of Egkltr gMI0201W. Inc., a Florida Corporation, to me known to be the person(s) described in
and who executed the foregoing instrument and acknowledged before me that he executed the
WITNESS my hand and official seat this day of j!2:241*4'1 %I , 2019.
U ' Signature of Notary Public
utrcr►c, FRAcAseo
State of Florida at Large
RD —"PAkUftv*"W I W te®ci0"
lowmilkylIZIM Linda C. Fracesso
Print, Type or Stamp
Name of Notary Public
X_ Personally known to me or
Produced Identification
Type of I.D. Produced
DID take an oath, or
_ CX DID NOT take an oath
Y:\DocumentMTamaradW\Task Authorization 18-XXDWTP Finished Water Meter Impmvemeriffask AuthorizationWask Auth
19-14D.wpd
Page 9 of 16
TR 13245 Exhibit 1
TABLE 1
WTP FINISHED WATER METERING REPLACEMENT
TENTATIVE LIST OF PROJECT DRAWINGS
Drawing
Sheet No. Title
General
Cover sheet
G-1
Project Location Map and Index to Drawings
G-2
General Notes and Abbreviations
G-3
Mechanical Legends and Symbols
G-4
Process and instrumentation Legends (Sheet 1)
G-5
Process and instrumentation Legends (Sheet 2)
G-6
Design Criteria (Sheet 1)
Civil
C-1
Overall Site Plan
C-2
Site and Yard Piping Demolition Plan
C-3
Demolition Details and Sections
CA
Paving and Grading Site Plan
C-5
Civil Details - Specific
CD-1
Standard Details - Civil
Mechanical
M-1
Piping Schedule and General Mechanical Notes
M-2
Yard Piping Plan
M-3
Yard Piping Details (Sheet 1)
MD-1
Standard Details - Mechanical
MD-2
Standard Details - Mechanical
MD-3
Standard Details - Mechanical
Instrumentation
1-1 Process and Instrumentation Diagram
ID-1 Standard Details Instrumentation and Controls
Electrical
E-1
Electrical Notes and Legends
E-2
Electrical Site Plan
E-3
I&C One -Line Diagram
E-4
Partial SCADA Network Diagram (Sheet 1)
E-5
FIT Backplate Details
E-6
Specific Electrical Details
ED-1
Standard Details - Electrical
Page 10 of 16
TR 13245 Exhibit 1
TABLE 2
WTP FINISHED WATER METERING UPGRADE
TENTATIVE LIST OF PROJECT SPECIFICATIONS
�3��L�1 TL•7�1i it �l
PART 1 BIDDING REQUIREMENTS
(These documents provided' by City Purchasing Division)
PART 2 CONTRACT FORMS
(These documents provided by City Purchasing Division)
PART 3 MISCELLANEOUS FORMSIINFORMATION
(These documents provided by City Purchasing Division)
PART 4 SPECIFICATIONS
Division 1 - General Requirements
01005
General Requirements
01010
Summary of Work
01060
Field Engineering
01200
Project Meetings
01300
Submittals
01400
Quality Control
01500
Construction Facilities and Temporary Controls
01 W5
Mobigzatlon/Demobilization
01700
Contract Closeout
01720
Project Record Documents
01730
Operation and Maintenance Data
01740
Warranties and Bonds
Division 2 - Sitework
02020
Existing Utility L.ocationNerification
02072
Demolition
02200
Earthwork
02500
Restoration and Cleanup
02630
Concrete Sidewalks, Drives, and Curbs
Division 3 - Concrete
03300 Concrete
03600 Grout
Division 4 - Not Used
Page 11 of 16
TR 13245 Exhibit 1
Division 5 - Metals
05500 Fabricated Metalwork and Castings
Division 0 - 8 - Not Used
Division 9 - Protective Coatings
09900 Protective Coatings
Division 10 -12 - Not Used
Section 13 - Special Construction
13XXX SCADA Modification
Section 14 - Not Used
Division 15 - Mechanical
15005 Ductile Iron Pipe (Water)
15029 Testing and Disinfection (Pipelines, Wells and Equipment)
15100 Manually Operated Valves
Division 16 - Electrical
16000 Electrical General Requirements
15050 Basic Materials and Methods
PART 5 APPENDICES
Appendix A - FDEP Permit
(Remainder of page left blank intentionally.)
Page 12 of 16
TR 13245 Exhibit 1
TABLE 3
WTP FINISHED WATER METERING REPLACEMENT
PRELIMINARY PROJECT SCHEDULE
Time to Cumulative Time
Activity
Complete
To Complete
(Days)
(Days)
1.
Notice to Proceed
0
0
2.
Site Visit/information Gathering
7
7
3.
Submit 90% Drawings and Specifications
30
37
4.
Receive CITY Review Comments
14
51
5.
Submit 100% Drawings and Specifications
14
65
6.
Receive CITY Review Comments
14
79
7.
Submit Final Plans and Specifications along with
14
93
permit applications and final cost opinion
8.
Permitting
45
138
9.
Bidding coordination with Purchasing Division
7
145
10.
Bidding and Award Phase
60
205
11,
Construction Phase (Final)
150
355
12.
Project Closeout
21
376
Detailed schedule will be provided upon receipt of authorization to proceed and will include specific
submittal dates.
(Remainder of page left blank intentionally.)
Page 13 of 16
TR 13245 Exhibit 1
TABLE 4
WTP FINISHED WATER METERING REPLACEMENT
LIST OF PROJECT DELIVERABLES
DESIGN PHASE
A. 90% Design Submittal
► One (1) set of 11" x 17" Drawings, 90% Complete
► One (1) set of Specifications, 90% Complete
► 90% Completion Estimate of Probable Construction Cost
B. 100% Design Submittal
► One (1) set of 11" x 17" Drawings, 100% Complete
► One (1) set of Specifications, 100% Complete
► 100% Completion Estimate of Probable Construction Cost
C. Final Design/Permit Application Submittal
► One (1) set of 11" x 17" Drawings, Final.
► One (1) set of Specifications, Final.
► Completed permit applications, exhibits, and three (3) sets of signed/sealed drawings
and specifications for submittal to the regulatory agencies named herein.
Final estimate of probable construction cost.
BIDDING SERVICES (Part of Design Phase)
A. Bidding Coordination Submittal
► One (1) set of 11" x 17" Drawings (Final).
► One (1) set of Specifications (Final).
► One (1) Final Completion Estimate of Probable Construction Cost.
B. Pre -Bid.
► Twenty (20) CD's with final bid documents for CITY's use during bid phase. Each CD will
contain: bid specifications, half-size bid drawings, and full-size bid drawings. All files will
be in .pdf format.
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TR 13245 Exhibit 1
► Project Final Documents including drawings on 22" x 34" or 11" x 17" sheets and project
specifications on 8-1/2" x 11" sheets for use by CITY ( City, Engineer). Two (2) sets of
project documents, final completion.
► Addenda information as required to the CITY and/or Contractors.
C. Post Bid.
► Bid Tabulation, 2 copies.
► Recommendation of Award Letter. The CITY will award contract and issue Notice of
Award.
CONSTRUCTION PHASE
A. Pre -Construction
► Pre -Construction conference Meeting Agenda and Minutes.
► Electronic signed/sealed drawings for building permit submittal by CONTRACTOR.
► Three (3) Sets of half size (11" x 17") drawings and specification booklets for
CONTRACTORS use through the construction phase.
► Three (3) sets of drawings (11" x 17") and specifications for CITY's use during construction.
► Three (3) sets of drawings (11" x 17") and specifications for sub -consultant's use during
construction-
B. Shop Drawings
P. Copies of approved and final shop drawings.
C. Construction Inspection
► Site visit reports will be provided for each site visit in accordance with Tasks C6 and C11 of
this Task Authorization.
D. Progress Meetings
► Copies of all project meeting minutes.
E. Contract Modifications
01 Four (4) copies of all completed contract modifications.
F. Pay Requests
01 Copies of reviewed and accepted partial and final pay request applications.
Page 15 of 16
TR 13245 Exhibit 1
G. Record Drawings and Project Closeout
► One (1) half size, signed and sealed set of record drawing prints for submittal of permit
certification documents to the Building Department.
One (1) half size, signed and sealed set of prints, one (1) half size set of record drawings, and
one (1) copy of AutoCad drawing files on CD for use by CITY.
Four (4) copies of the certificate of substantial completion and punch lists.
H. Special Inspection
Not applicable.
(Remainder of page left blank intentionally.)
Y:\Documents\Tamarac\BD\Task Authorization 19-XXDWTP Finished Water Meter Improvement\Task Authorization\Task Auth
19-14D.wpd
Page 16 of 16
TR 13245 Exhibit 1
CITY OF TAMARAC
WTP FINISHED WATER METERING REPLACEMENT
TASK AUTHORIZATION NO. 19-14D
TABLE 6
I. DESIGN PHASE
GATE: March 27, 2019
PERSONNEL
TASK DESCRIPTION
a
m
W
m
W
s
W
s
W
Y
Y
s
n
W
D1
Pmjacl Administration / Management
e
8
D2
Data Evaluation and Preliminary Design
6
4
2
D3
Preliminary Design Memorandum
D4
Drawings and Engineering
7
28
82
D5
Specif-lion Praparalion
16
18
18
06
Permit Preparation Assistance
2
8
z
07
Prepare Opinions of Probable
Consinidim Cost
3
8
DB
Bidding Assislance Services
8
8
7
Bid Evaluation and Recommendation of
2
D9
Awud Assi tence
2
010
Submit and Review (Quality Control)
6
4
D11
Not Used
012
Not Used
Total Hours
8
50
0
0
0
72
0
82
0
0
43
Rate
$225.00
$204.00
$130.00
$99.00
$85.00
$75.00
1 $100.00
$93.00
1 1178.00
$108.00
$78.50
Sub -Total labor
$1,800.00
$10,200.00
s0.00
1 $0.00
SO.00
$5.400.00
$0.00
$7,626.00
$0.00
$0.00
$3,418.50
TOTAL LABOR $28,444.50
I/. REIMBURSABLE EXPENSES DESIGN PHASE
EXPENSE
ITEM
EXPFNSE TYPE
UNIT
No. OF UNITS
COSTPERUNIT
TOTAL COST
1
REPRODUCTION
Hall Size drawings(I IN17")
EA
6
$14,00
$112.00
Full Size drawings (22'x34")
EA
0
$58.00
$0.00
Specification Booklets
EA
0
$50.00
$0.00
2
PHOTOCOPIES
EA
300
$020
$60.00
PLOTTING
3
22 X 34 (SET UP)
EA
28
$3 00
$84.00
11 X 17 (SETUP)
EA
56
$3.00
$168.00
TRAVEL
4
MILEAGE
MILE
0
$0.585
$0.00
TOLLS
EA
0
$0.00
$0.00
SUBCONSULTANTS
SURVEY
LS
1
$0.00
$0.00
ELECTRICAUI6C
LS
1
$5,500.00
$5,500-00
STRUCTURAL
LS
0
3000
$0.00
5
GEOTECHNICAL
LS
0
$0.00
$0.00
HYDROGEOLOGIC
LS
0
$0.00
$0.00
RADIO SURVEY/LICENSING
LS
O
$0.00
$0.00
HVAC
LS
0
$0.00
$0.00
TOTAL EXPENSES $5,924.00
GRAND TOTAL $34,369.00
USE $34,000.00
Y. IOOCUMENTMT,,,, W42.Cl o.oa^Scapa
TR 13245 Exhibit 1
CITY OF TAMARAC
WTP FINISHED WATER METERING REPLACEMENT
TASK AUTHORIZATION NO. 19-14D
TABLE 6
I. CONSTRUCTION PHASE DATE. March 27, 2019
TASK DESCRIPTION
PERSONNEL
.$
m
v
L
S
r
r
r
E
E
Cl
Project AcimloistratonlManati-t
5
8
C2
Prewnst-don Aallvllies Prior tc NTP
6
4
2
C3
Consult and Advise
5
5
10
C4
Review Shop D.Wklgs
7.5
30
15
CS
Pevlew Pry Requests and Schedules
2.5
10
10
C6
PeHorm Pedodk and Milestone
Ins actions
6
12
6
C7
Progress meeting.
6
6
2
Ca
Contract Modifications
2
2
2
C9
Project Closeout
7
7
6.75
2
C10
Regulatorty Agency Documentation
and Project Closeout Submittals
4
6
3
C11
Special Services
32
17
C12
Special inspection - WA
Total Hours
Rala
Sub -Total Labor
5
48
0
0
78
0
0
2075,
0
32
66
$225AO
$20-4.00
$143.00
$11L00
$99.00
$65.00
$100.00
$93,00
$78.00
S108.00
$79.60
$1.125.00
$9,792.00
$0.00
$0.00
$7,722.00
$0.00
$0.00
$1,929.75
$0.00
$3,456.00
$5,167.60
TOTAL LABOR $29,192.25
IL REIMBURSABLE EXPENSES
EXPENSE
ITEM
EXPENSE TYPE
UNIT
No. OF UNITS
COST PER UNIT
TOTAL COST
1
REPRODUCTION
Half Slzs Onmings (11" x 17')
EA
6
$14.00
$70.00
Full Size Drawings (22" x 34')
EA
4
$32.48
$129.92
8pecl0caWn B.W.I.
EA
5
$44.22
$221.10
2
PHOTOCOPIES
EA
200
$0.20
$40.00
PLOTTING
3
22 X 34 (SET UP)
EA
0
$15.00
$0.00
11 X 17 (SETUP)
EA
0
$3,00
$GAO
TRAVEL
4
MILEAGE
MILE
0
$0.505
$0.00
TOLLS
EA
0
$0.00
$000
SUBCONSULTANTS
SURVEY
LS
0
$0.00
$0.00
ELECTRICAL
LS
1
$4,400.00
$4,400,00
5
STRUCTURAL
LS
0
$0.00
$0.00
OEOTECHNICAL
LS
0
$0.00
$0.00
HYDROGEOLOGIC
LS
0
$0.00
$0.00
PERMIT FEES
LS
0
$0.00
$0.00
TOTAL EXPENSES $4,861,02
GRAND TOTAL $34,053.00
USE $34,100.00
Y1DocumerwTamarac'WT.sk Authortr.H- 19-14D WTP Flni.hed Water Metering Repla--hTask Aulhod-OO lSDC SCOPEAS