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HomeMy WebLinkAbout2019-05-06 - City Commission Workshop Meeting Minutes CITY OF TAMARAC CITY COMMISSION WORKSHOP MONDAY, MAY 6, 2019 CALL TO ORDER: Mayor Michelle J. Gomez called the Workshop of the City Commission to order at 9:34 a.m. on Monday, May 6, 2019 in Conference Room 105, City Hall, 7525 NW 88th Avenue, Tamarac, FL 33321. ROLL CALL: Mayor Michelle J. Gomez, Vice Mayor Debra Placko, Commissioner Marlon Bolton and Commissioner Julie Fishman were in attendance. Also in attendance were City Manager Michael Cernech, Assistant City Manager Kathleen Gunn, City Attorney Samuel Goren and City Clerk Patricia Teufel. 1.Vet Connect Presentation: Parks & Recreation Director Greg Warner, Fire Chief Percy Sayles and Vet Connect Program/App Developer Janine Lutz and Vet Connect Representative Michelle Coleman appeared. Ms. Janine Lutz opened discussion providing an overview of Vet Connect and provided brief statistical data related to veterans committing suicide. Ms. Lutz noted the City of Sunrise EMS adopted the program and continue providing historical data on how the program started. Her goal is to go be recognized at a national level providing First Responders with an app to assist meeting the community's needs. She continued to present a sample of the application which may be filled in and within 24 hours the veteran is contacted to begin the assistance process. Ms. Lutz presented a short video showing First Responders engagement and noted assistance to the homeless is not provided. The agency provides PTSD veterans with solutions. Fire Chief Percy Sayles provided his input and noted the video was shown to staff. Chief Moral has shown the video County and Statewide. Mayor Gomez offered her condolences to Ms. Lutz for her loss and thanked her for giving the City of Tamarac an opportunity to participate. Discussion ensued, and a consensus was taken from the City Commission to adopt the program with a 4-0 in agreement. Vice Mayor Placko thanked the presenters and made herself available as well as Commissioner Fishman. Commissioner Bolton thanked the presenters and inquired about assistance using the app, and fiscal impact. Ms. Lutz noted there is no cost for the app and it is free to the community. Commissioner Bolton requested a consensus to ad Vet Connect to the Charities list. A consensus taken by Mayor Gomez to add Vet Connect to the Charities list passed with a 4-0 in agreement. Commissioner Mike Gelin joined the meeting at 9:49 a.m. Mayor Gomez directed Financial Services Director Mark Mason to add Vet Connect to the list of Charities and City Attorney Goren added it will be done by Resolution. Ms. Lutz closed her presentation talking about the Code Check cards provided for free at a national level to sufferers of PTSD. With no further discussion, Mayor Gomez thanked the presenters and moved to the next item on the agenda. Page 1 of 3 COMMISSION WORKSHOP MEETING MAY 6, 2019 2. Presentation - Woodsprings Suites Public Art Easement: Community Development Director Maxine Calloway, Public Art Administrators George Gadson and Beth Ravitz. City Manager Cernech noted that Public Art Administrators George Gadson and Beth Ravitz were not in attendance due to a flight delay causing them not to be at the meeting. He also noted the item has been moved to the next City Commission Workshop. 3. Discussion on Debt Policy - Financial Services Director Mark Mason and Financial Services Assistant Director/Controller Christine Joseph Cajuste appeared and gave a presentation, a copy of which is on file at the City Clerk's Office. Director Mason noted the presentation is primarily to answer questions for Commissioner Gelin, Commissioner Fishman and Commissioner Bolton. The presentation included defining Debt Management, regulatory agencies, Municipal Law that included Financial Procedures in place and the purpose of Debt Issuance. Director Mason spoke about the Debt Policy. He noted there are considerations taken prior to the issuance of the debt such as what is paid, and it is paid with public funds. Director Mason talked about the types of debt, the financing team, methods of sale, underwriters, arbitrage, liability and policy modification or review. He noted there is debt outstanding and talked about current debt instruments. Director Mason noted there is no reason to issue debt today. With no further discussion, Mayor Gomez thanked the presenters and moved to the next item on the agenda. 4. TR 13269 Termination of Construction Agreement w/AD1 Group: Item No. 6 (d) on the Consent Agenda. (TR13269) A Resolution of the City Commission of the City of Tamarac, Florida, Authorizing the Appropriate City Officials to Execute that Certain Settlement and Release Agreement Between Ad 1 Management Inc., AD 1 Hotels, LLC and the City of Tamarac, Attached Hereto as Exhibit "A-1", for the Termination of the Construction Contract by and Between AD 1 Management Inc. and the City of Tamarac dated April 12, 2017; Providing for Conflicts; Providing for Severability; and Providing an Effective Date: City Manager Michael Cernech and Financial Services Director Mark Mason appeared and gave a presentation, a copy which is on file at the City Clerk's Office. Director Mason talked about the history of the project. Director Mason noted that on April 12, 2017, the City Commission approved a construction agreement with AD1 Management to serve both the developer as well as the Colony West site. The purpose was to have a project manager and a developer on site. The estimated cost of the project was $7.4 million and in April of 2018 the City Commission approved the cost of the Cart Barn project estimated at $3.7 million, for a total project cost of approximately $11.1 million. He provided feedback related to the decision of AD1 Management to terminate the agreement but will continue to build the hotel and part of the contract includes 32% of the site improvements with the remainder of the improvements remaining on the other contract. Director Mason talked about the contract with the Marker Group and Encoders and the savings throughout the project and the steps following up the approval by the City Commission of the TR13250. City Attorney Goren engaged a law firm that included Peter Brandt and Bob Forensic to look at the issues in the matter and to give direction and insight to assist in the settlement documents and Page 2 of 3 COMMISSION WORKSHOP MEETING MAY 6, 2019 assignments already included in the City Commission's packet. With no further questions, Mayor Gomez moved to the next item on the agenda. 5. TO2391 - Comprehensive Procedures for City Commission Meetings: Item No. 8 (c) on Ordinance(s) First Reading. (TO2391) An Ordinance of the City Commission of the City of Tamarac, Florida, amending Chapter 2 of the City's Code of Ordinances, entitled "Administration", specifically amending Article II, entitled "City Commission", by amending Section 2-34, entitled Comprehensive Procedures for City Commission Meetings"; providing for codification; providing for conflicts; providing for severability; providing for an effective date: City Attorney Samuel S. Goren and Assistant City Attorney Quentin E. Morgan appeared. City Attorney Goren deferred to Assistant City Attorney Morgan and noted the item was asked by the City Commission to be placed on the Agenda for review and thanked the City Commission for the consideration to review this morning. Assistant City Attorney Morgan asked for any changes agreed upon by the City Commission. Mayor Gomez opened the floor discussion by the City Commission. Discussion ensued on moving City Commission and Staff Reports to the end of the agenda with no consensus reached. Mayor Gomez asked the City Commissioners to commit to do all they can to keep their reports within a reasonable timeframe with all in agreement. Assistant City Attorney Morgan clarified the City Commission is not accepting the changes. Mayor Gomez asked for a consensus to pull the item indefinitely from the agenda with all in agreement. City Attorney Goren noted the choices to be considered at Wednesday's meeting are to table the item indefinitely or asked the item be removed from the agenda in an appropriate motion. 6. Other There being no further business to come before the City Commission, Mayor Gomez adjourned the meeting at 11:19 a.m. Lillian Pabon, CMC Assistant City Clerk Page 3 of 3 COMMISSION WORKSHOP MEETING MAY 6, 2019