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Home My WebLink AboutCity of Tamarac Ordinance O-2000-029Temporary Ordinance # 1911 September 6, 2000 Page 1 CITY OF TAMARAC, FLORIDA ORDINANCE NO. O -2000 - a 9 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO ACCEPT A GRANT AWARD IN THE AMOUNT OF $14,410 AND EXECUTE AN AGREEMENT BETWEEN THE STATE OF FLORIDA OFFICE OF THE ATTORNEY GENERAL FLORIDA MOTOR VEHICLE THEFT PREVENTION AUTHORITY; AMENDING THE GRANTS FUND BUDGET; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Tamarac desires to reduce motor vehicle theft within the City; and WHEREAS the Legislature passed the Florida Motor Vehicle Theft Prevention Act in 1992 for the purpose of preventing, combating and reducing motor vehicle theft in Florida; and WHEREAS, the legislature established the Florida Motor Vehicle Theft Prevention Authority, which makes grant funds available annually to support the purposes of the act; and WHEREAS, Resolution R-2000-88 of the City Commission of the City of Tamarac authorized the appropriate City officials to apply to the Florida Motor Vehicle Theft Prevention Authority requesting grant funds in the amount of $14,410 to prevent, combat, and reduce automobile theft within the City; and WHEREAS, the Florida Motor Vehicle Theft Prevention Authority has approved the City of Tamarac's application for funding in the amount of $14,410 and requires execution of the agreement, attached hereto as Exhibit 1, in order to implement the grant award; and Temporary Ordinance # 1911 September 6, 2000 Page 2 WHEREAS, the City Manager and the Tamarac BSO District VII Chief recommend acceptance of the award and execution of the agreement; and WHEREAS, the City Commission of the City of Tamarac deems it to be in the best interest of the residents to accept the award and execute the Agreement between the State of Florida Office of the Attorney General Florida Motor Vehicle Theft Prevention Authority and the City of Tamarac, a copy of which is attached hereto as Exhibit 1. NOW THEREFORE BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: Section 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Ordinance. Section 2: The appropriate City officials are hereby authorized to execute the Agreement between the State of Florida Office of the Attorney General Florida Motor Vehicle Theft Prevention Authority and City of Tamarac, attached hereto as Exhibit 1. Section 3: The City Commission authorizes the appropriate City officials to' amend the Grants Fund Budget in the amount of $14,410 and appropriate said funds including any and all subsequent budgetary transfers to be in accordance with proper accounting procedures. Section 4: All Ordinances in conflict herewith are hereby repealed to the extent of such conflict. .m Section 5: If any clause, section, other part or application of this Ordinance is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or in application, it shall not affect the validity of the remaining portion or applications of this Ordinance. 1 1 1 1 Temporary Ordinance # 1911 September 6, 2000 Page 3 Section 6: This Ordinance shall become effective immediately upon its passage and adoption. APPROVED ON FIRST READING THIS `AY OF4*41&0 r3- APPROVED ON SECOND READING THIS v27DAY OFAO,'2000 ATTEST: MARION S ENSON, CMC CITY CLERK I HEREBY CERTIFY that I have Inwo • A • � RECORD OF COMMISSION V011 MAYOR SCHREIBER DIST 1: COMM. PORTNER DIST 2: COMM. MISHKIN DIST 3: COMM. SLN.T DIST 4: VIM ROBEM Exhibit 1 Temp. Ord. #1911 AGREEMENT BETWEEN THE STATE OF FLORIDA OFFICE OF THE ATTORNEY GENERAL FLORIDA MOTOR VEHICLE THEFT PREVENTION AUTHORITY F�►1 CITY OF TAMARAC GRANT NO: 00-012-00 THIS AGREEMENT is entered into in the City of Tallahassee, Leon County, Florida by and between the State of Florida, Office of the Attorney General, Florida Motor Vehicle Theft Prevention Authority (the Authority), Catalog of State Financial Assistance (CSFA) Number 41.004, hereafter referred to as the Authority, an agency of the State of Florida with headquarters being located in The Attorney General's Office, PL-01, the Capitol, Tallahassee, Florida 32399- 1050, and the City of Tamarac, thereafter referred to as the Agency. The parties hereto mutually agree as follows: ARTICLE 1. ENGAGEMENT OE THE AGFNCY The Authority hereby agrees to engage the Agency and the Agency hereby agrees to perform the services hereinafter set forth. The Agency understands and agrees that all services are to be performed solely by the Agency and may not be subcontracted for or assigned without the prior written consent of the Authority. The Agency agrees to supply the Authority with written notification should it become necessary to change the project director, financial officer, or authorizing official. This Agreement shall be performed in accordance with Sections 860.151 through 860.158, Florida Statutes, and Chapters 2-36.009, Florida Administrative Code, which are hereby incorporated by reference. ARTICLE 2. SCOPE OF SERYICES The Agency agrees to undertake, perform and complete the services described in the grant application, hereby incorporated as Attachment A to this Agreement. ARTICLE 3. This Agreement shall become effective on October 1, 2000, or on the date when the Agreement has been signed by all parties, whichever is later, and shall continue through September 30, 2001. ARTICLE 4. AMOUNT QEILIM The Authority agrees to pay the Agency for those services which are completed in accordance with the terms and conditions of this Agreement, the grant application and the budget as approved by the Authority. The total sum of monies paid to the Agency for the costs incurred under this Agreement shall not exceed $14,410. The Agency agrees not to commingle grant funds with other personal or business accounts. ARTICLE 5. AUTHORIZED r_XPFJ�JDITJJRZe, Only expenditures which are detailed in the budget narrative of the grant application and approved by the Authority are eligible for payment with grant funds. The Authority and Agency understand and agree that funds may not be used to pay for lobbying the Legislature, the judicial branch or a state agency; to pay for entertainment, food or refreshments; to supplant current efforts; or to purchase decorative items. The Authority and Agency further agree that travel expenses paid by grant funds will not exceed state rates pursuant to Section 112.061, F. S.; that the Agency shall reimburse the Authority for all unauthorized expenditures; and that the Agency shall not use grant funds for any expenditures made by the Agency prior to the execution of this Agreement or after the termination date of the Agreement. If the Agency is a unit of local or state government, the Agency must follow the written purchasing procedures of the government agency. If the Agency is a non-profit or for -profit organization, the Agency agrees to obtain a minimum of three (3) written quotes for all grant - related purchases equal to or in excess of five hundred dollars (S500) unless it can be documented that the vendor is a sole source supplier. The Authority may approve in writing an alternative purchasing procedure. ARTICLE 6. METHOD a PAYMENT The Agency may request an advance of up to three months of anticipated expenses, not to exceed one quarter of the grant total. Subsequent payment shall be based on reimbursement of monthly expenditures as reported by the Agency. Settlement of an advance payment shall begin during the last quarter, or when 75% of the budget has been utilized, whichever occurs first. The Agency must remit to the Authority all interest earned on the advance payment if such advance payment is deposited into an interest -bearing account. Reimbursement shall be made monthly based on Agency submission and Authority approval of the Reimbursement Request Form which constitutes the monthly expenditure report and the invoice. The Agency shall maintain documentation of all costs represented on the Reimbursement Request Form. At the Authority's option, the Authority may require that documentation of expenditures be submitted to the Authority prior to approval of the invoice. The Authority may withhold payment if services are not satisfactorily completed. Payments for the last quarter will be adjusted to reflect any advances made. The final invoice is due to the Authority no later than 45 days after the expiration or termination of the Agreement. Payment for services shall be issued in accordance with the provisions of Section 215.422, F. S. Pursuant to Section 215.422(5), F. S., the Department of Banking and Finance has established a Vendor Ombudsman, whose duties and responsibilities are to act as an advocate for vendors who may have problems obtaining timely payments from state agencies. The Vendor Ombudsman may be reached at (850) 410-9724, or by calling the State Comptroller's Hotline, 1-800-848-3792. In accordance with the provisions of Section 287.0582, F. S., if the terms of this Agreement and payment thereunder extend beyond the current fiscal year, the Authority's performance and obligation to pay under this Agreement are contingent upon an annual appropriation by the Legislature. ARTICLE 7. PgO. PERTY The Agency agrees to be responsible for the proper care, custody and distribution of all grant property in accordance with Chapters 2-36.009, Florida Administrative Code, and agrees `A not to sell, transfer, encumber, or otherwise dispose of property acquired with grant funds without the written permission of the Authority. ARTICLE $. DOCL IMENTATION AND RFCQR R_RETFNTION The Agency shall maintain books, records, and documents (including electronic storage media) in accordance with generally accepted accounting procedures and practices which sufficiently and properly reflect all revenues and expenditures of grant funds. The Agency shall maintain a file for inspection by the Authority that contains all written invoices for all fees or other compensation for services or expenses in detail sufficient for a proper pre -audit and post -audit including the nature of the services performed or expenses incurred, the identity of the person(s) who performed the services or incurred the expenses, the amount of time expended in performing the services including the day on which the services were performed, and, if expenses were incurred, a detailed itemization of such. Documentation shall be maintained at the office of the Agency for a period of two years from the termination date of the Agreement, or until the audit has been completed and any findings have been resolved, whichever is later. The Agency agrees to allow the Authority access, without notice, to all records and information necessary to ensure compliance with the terms and conditions of this Agreement. The Agency shall retain sufficient records demonstrating its compliance with the terms of this agreement for a period of three years from the date the audit report is issued, and shall allow the Authority or its designee, access to such records upon request. The Agency shall ensure that audit working papers are made available to the Authority or its designee, upon request for a period of three years from the date the audit report is issued, unless extended in writing by the Authority. ARTICLE 9. AUDITS The administration of funds awarded by the Authority to the Agency may be subject to audits as described in this section. This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2)(1), F. S. A. In the event that the Agency expends a total amount of State awards (i.e., State financial assistance provided to the Agency to carry out a State project) equal to or in excess of $300,000 in any fiscal year of such Agency, the Agency must have a State single or project - specific audit for such fiscal year in accordance with Section 215.97, F. S.; applicable rules of the Executive Office of the Governor and the Comptroller, and Chapter 10.600, Rules of the Auditor General. ARTICLE 4. to this agreement indicates State funds awarded through the Authority by this agreement. In determining the State awards expended in this fiscal year, the Agency shall consider all sources of State awards, including State funds received from the Authority except that State awards received by a nonstate entity for Federal program matching requirements shall be excluded from consideration. B. In connection with the audit requirements addressed in this part, the Agency shall ensure that the audit complies with the requirements of Section 215.97(7), F. S.- This includes submission of a reporting package as defined by Section 215.97(2)(d), F. S., and Chapter 10.600, Rules of the Auditor General. C. If the Agency expends less than $300,000 in State awards in its fiscal year, an audit conducted in accordance with the provisions of Section 215.97, F. S., is not required. In the event that the Agency expends less than $300,000 in State awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215.97, F. S., the cost of the audit must be paid from non -State funds (i.e., the cost of such an audit must be paid for from Agency funds obtained from sources other than State entities). ARTICLE 10. A. Copies of reporting packages required by Section 215.97, F. S., shall be submitted by or on behalf of the Agency directly to each of the following: 1. The Office of the Attorney General, Bureau of Citizen Safety Programs and Criminal Justice Programs, Florida Motor Vehicle Theft Prevention Authority, PL-01, The Capitol, Tallahassee, Florida 32399-1050. 2. The State of Florida Auditor General, Attention: Ted J. Sauerbeck, Room 574, Claude Pepper Building, 111 West Madison Street, Tallahassee, Florida 32302-1450. B. Any reports, management letters, or other information required to be submitted to the Authority pursuant to this agreement shall be submitted timely in accordance with Florida Statutes and Chapter 10.600, Rules of the Auditor General, as applicable. C. Agency, when submitting audit reports to the Office of the Attorney General for audits done in accordance with Florida Statutes and Chapter 10.600, Rules of the Auditor General, should indicate the date that the audit report was submitted to the Agency in correspondence accompanying the audit report. ARTICLE 11. REPQBT.,S. The Agency agrees to maintain and timely file such progress, fiscal, inventory, and other reports as the Authority may require pertaining to this grant. ARTICLE 12. IJ MT JC RECORDS Unless specifically exempted by law, all records made or received by the Agency in conjunction with this Agreement are public records available for inspection by the public in accordance with the provisions of Section 119.07, F. S. Refusal of the Agency to allow public access to such records shall constitute grounds for cancellation of this Agreement. ARTICLE 13. TERMINADON DIE AGREEMENT The Authority shall have the right to terminate this Agreement for convenience or cause by giving at least five (5) days written notice of such termination specifying the effective date, and by sending the notice through registered mail to the Agency. Reasons for cause include, but are not limited to, the Authority's determination that: the Agency for any reason fails to fulfill the obligations under this Agreement in a timely manner; the Agency violates any of the covenants or stipulations of this Agreement; or, the Agency did not meet the terms and conditions of a current or prior year Agreement. In the event this Agreement is terminated for convenience or cause, all supplies, equipment and property purchased with grant funds shall be returned to the Authority. Any finished or unfinished documents, data, studies, correspondence, reports and other products prepared by or for the Agency under this Agreement shall be made available to and for the exclusive use of the Authority. The Agency agrees to return all unexpended funds to the Authority within 45 days of the effective date of termination or expiration of the Agreement. Notwithstanding the above, the Agency shall not be relieved of liability to the Authority 4 for damages sustained by the Authority by virtue of any termination or breach of this Agreement by the Agency. In the event this Agreement is terminated, the Agency shall be reimbursed for services provided through the effective date of termination. ARTICLE 14. The Agency agrees not to make any modifications to this Agreement without receiving prior written approval of the Authority. Either party may, however, request reasonable changes to the provisions of, or scope of services to be performed under, this Agreement. Such changes which are mutually agreed upon by all parties shall be confirmed in writing by the Executive Director. Such changes which are deemed by the Executive Director to be substantial modifications to the goals, objectives or budget shall require approval of the Authority, and shall be incorporated in written amendments to this Agreement. The Agency may, at one time during the period of the Agreement, transfer up to ten percent (10%) of an approved budget category to other approved budget categories without prior written approval of the Authority. ARTICLE 15. NO DLqCRJMZLADnN No person, on the grounds of race, creed, color, national origin, age, sex or handicap, shall be excluded from participation in; be denied proceeds or benefits of; or be otherwise subjected to discrimination in performance of this Agreement as proscribed by all applicable state and federal laws and regulations. ARTICLE 16. ACKNOWLEDGMEN The Agency agrees to acknowledge the Florida Motor Vehicle Theft Prevention Authority in all publications and activities that are funded wholly or in part with Authority grant funds, and in all materials produced or purchased wholly or in part with Authority grant funds. ARTICLE 17. CON I The Agency may annually apply for continuation of the initial Agreement for up to two additional years. Continuation of the Agreement is subject to the following conditions: A. A notice of intent to continue the program must be received by the Authority not less than 120 days prior to the last day of the term of this agreement. B. The request for continuation is for the same scope of services as set forth in the initial Agreement. C. The request for continuation is subject to the availability of funds. D. The request for continuation is subject to approval by the Authority. E. Continuation of the program is contingent upon satisfactory performance of the Agency as evaluated by the Authority. ARTICLE 18. AGREEMF.NT AS INCLUDING ENTIRE AGREEMFNT This instrument embodies the entire Agreement of the parties. There are no provisions, terms, conditions, or obligations other than those contained herein. This Agreement supersedes 61 all previous communications, representations or agreements on this same subject, verbal or written, between the parties. IN WITNESS WHEREOF, the FLORIDA MOTOR VEHICLE THEFT PREVENTION AUTHORITY and the Agency have executed this Agreement. JEFF' Y L. MILLER, CITY MGR. CITY OF TAMARAC gPt SCHREIBER, MAYOR CITY OF TAMARAC 59-1035992 FID # of AGENCY FRED 0. DICKINSON (DATE) CHAIRMAN FLORIDA MOTOR VEHICLE THEFT PREVENTION AUTHORITY RICHARD R. NUSS (DATE) EXECUTIVE DIRECTOR FLORIDA MOTOR VEHICLE THEFT PREVENTION AUTHORITY 2 ATTACHMENT A ORIGINAL Florida Motor Vehicle Theft Prevention Authority 2000-2001 Initial Grant Application SECTION 1: Applicant Information Type of Governmental Agency or Organization State County ® City Private Non -Profit Private For -Profit Name of Agency or Organization City of Tamarac Agency Address (Street) 7525 NW 88 Ave (City) Tamarac Federal Identification Number 59--1035992 Project Title, if applicable (County) Broward (State) FL (Zip Code) 33321 Total MVTPA Budget Request $14,410 Geographical Area Applicable to Grant Project (identify statewide, judicial circuit, county, city, other) City of Tamarac Other Agencies Participating in the Project (If a multi -agency project, attach letters of confirmation by all agencies.) SECTION 2: Certification/Signatures -1 acknowledge that 1 have read, understand and agree to the conditions set forth in the application and supporting materials and that the information 1 am supplying in this application is true, complete and correct. Typed Name and Title of Project Director (Project director is Signature/Date the primary contact person far all aspects of the grant.) Diane Phillips, Special Projects Coordinator -�/(J^(J pl I Q �' -- �f 1p�oo Telephone No. of Project Director Fax No. of Project Director 954 718-1803 F(954 )724-2454 Typed Name and Title of Financial Officer Signature/Date Mark Bates, Director of Finance Typed Name and Title of Authorizing Official (Person authorized to enter into a formal agreement) Jeffrey L. Miller, City Manager MV01 (rev, 01/96) via C' Signature/Date Section 3. Current and Proposed Motor Vehicle Theft Prevention Responsibilities - For each of the motor vehicle theft - reduction strategies and activities listed below, check whether they are current efforts undertaken by your agency. Then check the activities and strategies that are proposed for MVTPA grant funding. Check all activities and strategies that a 1 . 00 Strategies and Current Level of Effort Proposed for Activities (Not MVTPA-Punded) MVTPA Grant Multi -Agency Involvement Multiple Law Enforcement Agencies State Attorney Insurance Industry Local Businesses Community Groups X Juvenile Justice Agency Pro -Active Efforts Decoy Operations Salvage Inspections Chop Shop Identification Investigations, Long Term Investigations, Short Term Port Inspections Multi -County Sweeps Tag/Vehicle Inspections X Surveillance VIN-Etching X X (expansion) Crime Analysis Identify Trends & Methods X Develop Profiles X Develop Crime Scene Indicators Identify High Risk Areas & Vehicles x Identify Repeat Offenders X Public Education & Awareness Prevention Seminars to Community Org. X X (expansion) Presentations to Schools Advertising Campaigns X Auto Theft Rallies X X ex ansion Combat Auto Theft (CAT) Type Program X X ex ansion Training Guidelines, Policies & Procedures Law Enforcement Officers Prosecutors Other (Identify):Anti theft devices X X (expansion) (Identify): (Identify): 2 MVO (rev. 01/96) SECTION 4. Grant Purpose and Description -Provide a summary description of the project that is to be funded by the rtfV7PA. Briefly describe the grant objectives and the grant funded strategies and activities that will be implemented to achieve the objectives. Describe how the project meets priorities established by the MVTPA, if applicable. Do not exceed one page. Summary Description of Proposed Project The problem to be addressed by this grant proposal is auto theft in tl prevention measures targeted to the elderly. The project will, throug Tamarac Presidents Council and the Tamarac Citizens Observer Pati campaign to improve senior citizen awareness of anti -theft measures use of anti -theft devices by those residents determined to be most at VIN/CAT rallies at various senior citizen complexes in the City so tl and vehicles etched, on site. Tamarac has a Citizen Patrol consisting community. These members will be trained in anti -theft measures so assist in the education of the residents within their individual sectors needed to determine the impact of the City's anti -theft efforts. e City of Tamarac with a focus on h a cooperative effort with the DI, provide an expanded education as well as provide and promote the -isk. The project will provide for at information can be distributed, of volunteers from throughout the that they can reinforce staff efforts, and help to collect the information The project will also provide for the collection and analysis of data on auto theft within the City of Tamarac. The data base will be designed to assist staff in determining the types of vehicles most frequently stolen within the City of Tamarac, tracking of "dumped" vehicles to determine point of origin so that cooperative programs can be initiated with other jurisdictions, high risk locations so that prevention efforts can be targeted and day/time patterns so that policing efforts of officers and citizen patrol can be best focused. Objectives The objectives of this project are: Reduce auto theft within the City of Tamarac by 25% by 9/30/01 Increase awareness of anti auto -theft measures and devices 25% by targeting additional programs and resources to the elderly Develop a database for use in collecting and analyzing information on auto theft within the City of Tamarac with implementation by December 31, 2000 and a fully operational system by September 30, 2001 Activities Activities to be undertaken by this project include: Develop and deliver information programs and publications targeted to the elderly population. Hold 10 Vehicle Theft Prevention Rallies on site in senior complexes Vin etch 1,000 vehicles on site at Senior Communities in conjunction with rallies Promote VIN etching/ CAT rallies via press releases Provide 500 steering wheel locking devices to high risk residents at no charge Train Citizen Observer Patrol members on auto anti -theft measures andprocedures Develop a database and establish procedures for data collection and analysis Advertise vehicle theft prevention program activities via the local community newspaper MV01 (rcv. 01/96) SECTION 5. Statement of Need and Current Staff - Part A. Describe the speciftc problem or dt ficicrtc;v that is to be corrected. Document the need by providing the source of the of the statistical data, and include both numbers and Percentages. Statistical data should correspond to the geographical project area described in Section 1. Dv not exceed the space provided. Part 8. List current staff (not MYTP.4 funded) that have motor vehicle theft responsibilities in Your agency. Include the position title, full-time salary, and percent of time spent on motor vehicle theft responsibilities. Part A. Statement of Need The City of Tamarac, ppopulation 52,413 (University of Florida Bureau of Business and EconomicResearch 4/99) is located in Broward County. With a population increase of 10% between 1994 and 1999, Tamarac is a rapidly growing community. Per the most recent census data (1990) 59% of the population, or 30,923 residents, are 55 years of age or older. There are 13,960 multifamily units in Tamarac. The majority of these are senior communities. These multifamily communities are typically not ated and are located on or near major cross streets. Proximity to major highways, easy access, and an abundance of vehicle..0 mnkP thPCP rrnrrtrn1tn;t;PC a nr;., tornat r^r �11+^ ♦t 4 Analysis of the FDLE records for the period 1997 through 1999 shows that, while the crime rate in the City of Tamarac decreased dramatically 42% from 4,339 occurrences per 100,000 in 1997 to 2,723 occurrences per 100,000 in 1999, auto theft reduction within the City has not kept pace with this decrease. Further analysis of FDLE records for the same period shows that auto theft within the City of Tamarac declined only 21% from 335 occurrences in 1997 to 266 in 1999. In addition to the 266 vehicles stolen within Tamarac during 1999, further analysis of the police reports reveals that another 177 vehicles previously reported stolen were recovered inside the City limits. Additionally, Tamarac has not kept pace with the overall County decline in auto theft. The FDLE County and Municipal Offense Data base shows that between 1997 and 1999 auto theft in Broward County decreased 3 1 % from 16,005 occurrences countywide in 1997 to 11,073 occurrences in 1999, or, 31 % compared to the previously sited 21 % decrease in the City of Tamarac. Impromptu surveys of the older population and staff observation of practices while patrolling the senior communities indicates that resident awareness of auto anti -theft prevention measures is low. A random survey conducted within the last 30 days of 40 vehicles parked at a senior complex within the City limits showed that 16 (40%) of the vehicles were on the list of10 most frequently stolen in Florida during 1999 per the National Insurance Crime Bureau (10/99). Part B. Current Staff (attach additional page if necessary) At present, the following , members have responsibility for MVTP activities, Position Salary t of time spent on activities Deputy Sergeant: Community Service Aide *69 Sworn Officers $53,000 10's $64,000 5-1 $20,800 10s Avg. $40,000 21 *Officers are involved in investigation, apprehension and education efforts on as needed basis. It is estimated that they currently spend an average of 2t of their time on motor vehicle theft related activities. 4 MVOI (rev. 0I/96) L) O eO rz r A •y?,•ZS `� •G n. y a IS 23 - Q U � m Q-Q N N y O ui 9 W C a O C C ob ev O w O C 7 H v, to fi F = (A0 � .U•, w. G:i v tr: G N ea Uy N •- • v � � y W w U^ d C ON � ? fi r7 ENN p R to ep o O. o O � fn al cl 0> d h a •� Gti N pn V to ca C V y p,p N G Gp 0. 4 N• C q: w a. y '-Nd N 0 , G U 00 NC G G C a1 aCi O O _ y ci F� y o. Q- ^' �' v_, "' ``" Y u o w y o o C y C 0� t7 U fi «. a U y O� c.. 7 H •G H ."7. �.. U -0 0 ,n G •N ` cd CAb ti Cl..� N V- -0y 4., E w v O h YFi" ocR a. o� E" v, a 'e °' eta w v u .� a a � e° cr (U en w CD bo 0 C •aoCp ` 'Q-SZ cn 6� w=� •0 y -0 G —Evim v° usew`° a h >, E o 0 •0 u p G D O • c ^O o f 6 7 F- E l a °� 0 °`' u o ' vai � a`"i v � o an � ro o � `a� � �' o� h "' U E E ay-c ac''�.c o a'^ a� a, m e E LIZ W d Z .E o o a u ' .mac°' �- a E •� a• 3 C° 3 w '' ro •� �: c c o ro a d Q G E CD G o '+ ' r. O U U I" O H G ca U C %� A. H y o N w O = o ''" cOc a. ° y o cOi a u y y tz Q v' c a�20 d° .a -0L)u c "' u a, . CDo A -0aEi •`° o aEi ro. ae D a -o u 0 p rp �yCL.� U a�AQ En +� ^ I",� C .-. C rti C r� C .•-• O N V C H m R � rn N rl et �n . �p ev n R y a -- O t7 �== N v < ra er a� v, � t ai C -s .a ptl tj ti vi U b to O ZS w N 7 a � V a. O N E- o ai R p fi •� (Jj v cn � ea C .. o 2 �� cif W ��O �p jZ O '— �O CO N Z y 4� ,p W o p h p � E q ^ry cn � it' mod] 4.1 y N N L h W u E u rai, OF wE .., SECTION 7. Budget - The Budget section is divided into four budget, or cost, categories (Sworn Employees, Other Employees, Office Operations and Field Operations) and a budget summary. Provide information on all proposed grant expenditures in the appropriate budget categories. Copy additional pages as needed Part A. Sworn Employees - Law Enforcement Ofcers with arrest powers who are assigned to the grant project and whose salaries are to be MV7PA grant funded. Part B. Other Employees -For non -sworn employees and support staff who are assigned to the grant project and whose salaries are to be AIIVTPA grant funded. POSITION/JOB TITLE % of time w/MVTPA MVTPA Salary MVTPA Benefits MVTPA Total TOTAL MVO (rcv. 01/96) Part C. Office Operations - Includes items such as office supplies, furniture, typewriter, telephone. copier. comnuterc. etc thnt Part D. Field Operations and Other Expenses - Includes property, equipment and supplies for field operations, andany other non salary or non -office expenditures that are to be purchased with MVTPA grant funds. Example: cameras, binoculars, night scopes, locks, alarms, devices, surveillance equipment, etc. Description Number of Cost per Item TOTAL COST Items Vin Etcing 1000 $3 $3000 Anti theft devices 500 $15 $7500 Brochures 10,000 Per $1200 uantit Community Newspaper ads 0. page) 6 $300 $1800 CATNIN Rally banners 2 $175 $350 Past Cards 10,000 Per $460 uantit $14,310 TOTAL MV01 (rcV. 01/96) 8 Part E, Budget Summary (Summarize the totals for Parts A-D. The total should agree with total grant budget request listed in Section 1) BUDGET CATEGORY Part A. SWORN EMPLOYEES - SALARY & BENEFITS Part B. OTHER EMPLOYEES - SALARY & BENEFITS Part C. OFFICE OPERATIONS Part D. FIELD OPERATIONS AND OTHER EXPENSES TOTAL TOTAL COST to the nearest dollar SIM $14,310 $14,410 Section 8. Budget Narrative - For each budget category, i.e., Sworn Employees, Other Employees, Ojfce Operations, etc., specifically describe how the costs for staff, equipment, materials, services, and supplies listed in the budget categories were determined, and how the items will be used to meet grant objectives. Provide justification for large or unusual costs or for costs that are normally disallowed Attach additional pages as needed. Part C. Office Operations • Funding is sought to allow for the purchase of Microsoft Streets 2000 mapping software @ $100. (The City has already acquired Access for use in development of the database.) Part D. Field Operations and Other Expenses • $3000 for VIN etching of 1,000 vehicles at Senior Communities @ $3.00 per vehicle • $7500 for steering wheel locks to be distributed to seniors who own autos determined to be top 10 models at risk for theft; 500 units @ $15 each • $1200 for 10,000 brochures to provide info on vehicle theft prevention measures for distribution at public speaking engagements and placement in information kiosks at City Hall, Police Department, Senior and Community Center and distributed to various homeowner associations through the City of Tamarac Presidents Council. • $1800 for 6 quarter page ads to be placed in the local community newspaper to advertise VN/CAT rallies, public speaking schedules and to promote vehicle theft prevention practices. Each ad will include a theft prevention tip and fact (eg, Did you know that vehicle theft is on the decline? Help us eliminate it all together ... don't forget ... remove your keys) and will include a tag crediting funding through the Motor Vehicle Prevention Authority/Trust Fund • $350 for purchase of two CAT banners to be posted at various locations, City events, and at senior communities on Rally/VIN Etching Days. • $460 for 10,000 theft prevention information cards; 3x5 post cards printed on two sides to be distributed by Citizen Observer patrol members. The card will be designed for placement on the windshield of those vehicles observed to be "at risk" and will identify the correct precaution (eg. don't leave packages or personal belongings in plain view, remember to remove your keys, etc. ) MV01 (rev. 01/96) 9 FLORIDA MOTOR VEHICLE THEFT PREVENTION AUTHORITY BUDGET AS APPROVED Applicant: City of Tamarac Grant No: 00-012-00 Date: 8/15/00 Amend No: 0 Amount Amount Requested Approved Personnel Costs Sworn Employees $ - $ Other Employees - - Non -Personnel Costs Office Operations 100 100 Field Operations & Other Exp. 14,310 14,310 Total Budget $ 14,410 $ 14,410 Disallowed or reduced expenditures: Total Reduction/Disallowed: _ Mary MNMills, ffnts Manager Date MOTOR VEHICLE THEFT PREVENTION AUTHORITY s 'y 5 • M1y �a ae• "AGENCY INFORMATION ' FY ' • u Lr t £r�C r 4 r Eby; i s AGENCY NAME ,,CITY OF-'TAMARAC , • r '_' _� fir' a GRANZ`'NUMBER 00=U12=.Q0 L AUTHORIZING OFFICIAL _ ' 1:efl=rey L Mi11er n dh"t`.;' f NELM of Authorizing Official Area CodelTelephone Number Cityof _.Tamarac: , (954) 724-745e1, } f Mailing Address r r Area Code/Facsimile Number •-7525 NW 88 Ave ,7effm@tamarac 'o"r M E-Mail Address r .Tamarac,: { City, State Zip FINANCIAL O.k'FICER a •• r Tiif .Hemstreet; (954 ): 724-1230ArL gfr Name _ f Financial Officer Area Cod&T_ elephone Miinber `same as above' (954)-.724=2454 }• Mailing Address Area Code/Facsimile Number x _ timh@tamarac.org E'Mail Address" City,• State r Zip Code , •PRQJEC LIRECTOR. ...._.__..-. ..... .... ry.. • .:• -. ., :'- r Y Vic. Piaine Phi llips", (954) '71 8-1803 Name of Pro eet Director J Area.Codc� elephone Number y lx (9.54,) 724- 2454 Mailing A E-Mail Address ddress AreaodelFacsitnile Number. T ten`, " --a _ `'"Y .;• City, State Z.t Cade a <r,'# Y h;; rut r' p st "a - >�lease coitiplete the information above by typing or printing and. return to: Florida Motor Vehicle fihefi Preventson Authority, Qffice of the Attorney General, PL-01; The Capitol, Tallahassee, Florida; 32399-1050. ` /, pFYXTgM� of Tamarac )� N.W. 88th Avenue, Tamarac, Florida 33321-2401 Telephone: (954) 724-1230 - Facsimile (954) 724-2454 Jeffrey L. Miller City Manager jeffm@tamarac.org Richard R. Nuss, Executive Director Motor Vehicle Theft Prevention Authority Office of the Attorney General The Capitol, PL01 Tallahassee, FL 32399-3300 Re; Agreement/Grant Number 00-12-00 Dear Mr. Nuss: October 3, 2000 As a follow up to your letter of August 28, 2000, please find enclosed two (2) executed copies of the above referenced grant agreement. Please sign and return one (1) copy for our files. We look forward to working with you and your staff towards implementation of this important project. Sincerely, Diane Phillips Special Projects Coordinator FLORIDA MOTOR VEHICLE THEFT PREVENTION AUTHORITY ROBERT A. BUTTERWORTH Attorney General State of Florida October 24, 2000 Ms. Diane Phillips Special Projects Coordinator City of Tamarac 7525 Northwest 88 Avenue Tamarac, FL 33321 Grant Number: 00-012-00 Dear Ms. Phillips: Office of the Attorney General The Capitol, PLOI Tallahassee, Florida 32399-1050 Telephone: (850) 414-3300 Enclosed for your files is an executed copy of the 2000/2001 Agreement between the City of Tamarac and the Florida Motor Vehicle Theft Prevention Authority. Note that your contract was executed on October 13, 2000. Please note that no grant expenses may be incurred before the date of execution. If you have any questions, please contact me at (850) 414-3361. O'Bryan Manager Enclosure AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER No Text Exhibit 1 Temp. Ord. #1911 AGREEMENT BETWEEN THE STATE OF FLORIDA OFFICE OF THE ATTORNEY GENERAL FLORIDA MOTOR VEHICLE THEFT PREVENTION AUTHORITY AND CITY OF TAMARAC GRANT NO: 00-012-00 THIS AGREEMENT is entered into in the City of Tallahassee, Leon County, Florida by and between the State of Florida, Office of the Attorney General, Florida Motor Vehicle Theft Prevention Authority (the Authority), Catalog of State Financial Assistance (CSFA) Number 41.004, hereafter referred to as the Authority, an agency of the State of Florida with headquarters being located in The Attorney General's Office, PL-01, the Capitol, Tallahassee, Florida 32399- 1050, and the City of Tamarac, thereafter referred to as the Agency. The parties hereto mutually agree as follows: ARTICLE 1. ENGAGEMENT OF THE AGENCY The Authority hereby agrees to engage the Agency and the Agency hereby agrees to perform the services hereinafter set forth. The Agency understands and agrees that all services are to be performed solely by the Agency and may not be subcontracted for or assigned without the prior written consent of the Authority. The Agency agrees to supply the Authority with written notification should it become necessary to change the project director, financial officer, or authorizing official. This Agreement shall be performed in accordance with Sections 860.151 through 860.158, Florida Statutes, and Chapters 2-36,009, Florida Administrative Code, which are hereby incorporated by reference. F.3A110194iAWITi •M 9 1 ; The Agency agrees to undertake, perform and complete the services described in the grant application, hereby incorporated as Attachment A to this Agreement. \;7111(�111�t�111i►�is ; • ; u This Agreement shall become effective on October 1, 2000, or on the date when the Agreement has been signed by all parties, whichever is later, and shall continue through September 30, 2001, ARTICLE 4. AMOIJN.T OE FLTNDS The Authority agrees to pay the Agency for those services which are completed in accordance with the terms and conditions of this Agreement, the grant application and the budget as approved by the Authority. The total sum of monies paid to the Agency for the costs incurred under this Agreement shall not exceed $14,410. The Agency agrees not to commingle grant funds with other personal or business accounts. No Text ARTICLE 5. AI IHORT7.FD F.XPFNDIIIIRES Only expenditures which are detailed in the budget narrative of the grant application and approved by the Authority are eligible for payment with grant funds. The Authority and Agency understand and agree that funds may not be used to pay for lobbying the Legislature, the judicial branch or a state agency; to pay for entertainment, food or refreshments; to supplant current efforts; or to purchase decorative items. The Authority and Agency further agree that travel expenses paid by grant funds will not exceed state rates pursuant to Section 112.061, F. S.; that the Agency shall reimburse the Authority for all unauthorized expenditures; and that the Agency shall not use grant funds for any expenditures made by the Agency prior to the execution of this Agreement or after the termination date of the Agreement. If the Agency is a unit of local or state government, the Agency must follow the written purchasing procedures of the government agency. If the Agency is a non-profit or for -profit organization, the Agency agrees to obtain a minimum of three (3) written quotes for all grant - related purchases equal to or in excess of five hundred dollars ($500) unless it can be documented that the vendor is a sole source supplier. The Authority may approve in writing an alternative purchasing procedure. ARTICLE 6. MET140D OF PAYMENT The Agency may request an advance of up to three months of anticipated expenses, not to exceed one quarter of the grant total. Subsequent payment shall be based on reimbursement of monthly expenditures as reported by the Agency. Settlement of an advance payment shall begin during the last quarter, or when 75% of the budget has been utilized, whichever occurs first. The Agency must remit to the Authority all interest earned on the advance payment if such advance payment is deposited into an interest -bearing account. Reimbursement shall be made monthly based on Agency submission and Authority approval of the Reimbursement Request Form which constitutes the monthly expenditure report and the invoice. The Agency shall maintain documentation of all costs represented on the Reimbursement Request Form. At the Authority's option, the Authority may require that documentation of expenditures be submitted to the Authority prior to approval of the invoice. The Authority may withhold payment if services are not satisfactorily completed. Payments for the last quarter will be adjusted to reflect any advances made. The final invoice is due to the Authority no later than 45 days after the expiration or termination of the Agreement. Payment for services shall be issued in accordance with the provisions of Section 215.422, F. S. Pursuant to Section 215.422(5), F. S., the Department of Banking and Finance has established a Vendor Ombudsman, whose duties and responsibilities are to act as an advocate for vendors who may have problems obtaining timely payments from state agencies. The Vendor Ombudsman may be reached at (850) 410-9724, or by calling the State Comptroller's Hotline, 1-800-848-3792. In accordance with the provisions of Section 287.0582, F. S., if the terms of this Agreement and payment thereunder extend beyond the current fiscal year, the Authority's performance and obligation to pay under this Agreement are contingent upon an annual appropriation by the Legislature. ARTICLE 7. PROPERTY The Agency agrees to be responsible for the proper care, custody and distribution of all grant property in accordance with Chapters 2-36.009, Florida Administrative Code, and agrees 2 No Text not to sell, transfer, encumber, or otherwise dispose of property acquired with grant funds without the written permission of the Authority. ARTICLE 8. DOCT WFNTATJQN_ AND RECORD RETENTION The Agency shall maintain books, records, and documents (including electronic storage media) in accordance with generally accepted accounting procedures and practices which sufficiently and properly reflect all revenues and expenditures of grant funds. The Agency shall maintain a file for inspection by the Authority that contains all written invoices for all fees or other compensation for services or expenses in detail sufficient for a proper pre -audit and post -audit including the nature of the services performed or expenses incurred, the identity of the person(s) who performed the services or incurred the expenses, the amount of time expended in performing the services including the day on which the services were performed, and, if expenses were incurred, a detailed itemization of such. Documentation shall be maintained at the office of the Agency for a period of two years from the termination date of the Agreement, or until the audit has been completed and any findings have been resolved, whichever is later. The Agency agrees to allow the Authority access, without notice, to all records and information necessary to ensure compliance with the terms and conditions of this Agreement. The Agency shall retain sufficient records demonstrating its compliance with the terms of this agreement for a period of three years from the date the audit report is issued, and shall allow the Authority or its designee, access to such records upon request. The Agency shall ensure that audit working papers are made available to the Authority or its designee, upon request for a period of three years from the date the audit report is issued, unless extended in writing by the Authority. ARTICLE 9. AUDITS The administration of funds awarded by the Authority to the Agency may be subject to audits as described in this section. This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2)(1), F. S. A. In the event that the Agency expends a total amount of State awards (i.e., State financial assistance provided to the Agency to carry out a State project) equal to or in excess of $300,000 in any fiscal year of such Agency, the Agency must have a State single or project - specific audit for such fiscal year in accordance with Section 215.97, F. S.; applicable rules of the Executive Office of the Governor and the Comptroller, and Chapter 10.600, Rules of the Auditor General. ARTICLE 4. to this agreement indicates State funds awarded through the Authority by this agreement. In determining the State awards expended in this fiscal year, the Agency shall consider all sources of State awards, including State funds received from the Authority except that State awards received by a nonstate entity for Federal program matching requirements shall be excluded from consideration. B. In connection with the audit requirements addressed in this part, the Agency shall ensure that the audit complies with the requirements of Section 215.97(7), F. S.. This includes submission of a reporting package as defined by Section 215.97(2)(d), F. S., and Chapter 10.600, Rules of the Auditor General. C. If the Agency expends less than $300,000 in State awards in its fiscal year, an audit conducted in accordance with the provisions of Section 215.97, F. S., is not required. In the 3 No Text event that the Agency expends less than $300,000 in State awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215.97, F. S., the cost of the audit must be paid from non -State funds (i.e., the cost of such an audit must be paid for from Agency funds obtained from sources other than State entities). ARTICLE 10. A. Copies of reporting packages required by Section 215,97, F. S., shall be submitted by or on behalf of the Agency direst, lv to each of the following: 1. The Office of the Attorney General, Bureau of Citizen Safety Programs and Criminal Justice Programs, Florida Motor Vehicle Theft Prevention Authority, PL-01, The Capitol, Tallahassee, Florida 32399-1050. 2. The State of Florida Auditor General, Attention: Ted J. Sauerbeck, Room 574, Claude Pepper Building, 111 West Madison Street, Tallahassee, Florida 32302-1450. B. Any reports, management letters, or other information required to be submitted to the Authority pursuant to this agreement shall be submitted timely in accordance with Florida Statutes and Chapter 10.600, Rules of the Auditor General, as applicable. C. Agency, when submitting audit reports to the Office of the Attorney General for audits done in accordance with Florida Statutes and Chapter 10.600, Rules of the Auditor General, should indicate the date that the audit report was submitted to the Agency in correspondence accompanying the audit report. ARTICLE 11. REPORTS The Agency agrees to maintain and timely file such progress, fiscal, inventory, and other reports as the Authority may require pertaining to this grant. ARTICLE 12. PUBLIC RECORDS Unless specifically exempted by law, all records made or received by the Agency in conjunction with this Agreement are public records available for inspection by the public in accordance with the provisions of Section 119.07, F. S. Refusal of the Agency to allow public access to such records shall constitute grounds for cancellation of this Agreement. ARTICLE 13. TERMINATION OF AGREEMENT The Authority shall have the right to terminate this Agreement for convenience or cause by giving at least five (5) days written notice of such termination specifying the effective date, and by sending the notice through registered mail to the Agency. Reasons for cause include, but are not limited to, the Authority's determination that: the Agency for any reason fails to fulfill the obligations under this Agreement in a timely manner; the Agency violates any of the covenants or stipulations of this Agreement; or, the Agency did not meet the terms and conditions of a current or prior year Agreement. In the event this Agreement is terminated for convenience or cause, all supplies, equipment and property purchased with grant funds shall be returned to the Authority. Any finished or unfinished documents, data, studies, correspondence, reports and other products prepared by or for the Agency under this Agreement shall be made available to and for the exclusive use of the Authority. The Agency agrees to return all unexpended funds to the Authority within 45 days of the effective date of termination or expiration of the Agreement. Notwithstanding the above, the Agency shall not be relieved of liability to the Authority 4 No Text for damages sustained by the Authority by virtue of any termination or breach of this Agreement by the Agency. In the event this Agreement is terminated, the Agency shall be reimbursed for services provided through the effective date of termination. ARTICLE 14. The Agency agrees not to make any modifications to this Agreement without receiving prior written approval of the Authority. Either party may, however, request reasonable changes to the provisions of, or scope of services to be performed under, this Agreement. Such changes which are mutually agreed upon by all parties shall be confirmed in writing by the Executive Director. Such changes which are deemed by the Executive Director to be substantial modifications to the goals, objectives or budget shall require approval of the Authority, and shall be incorporated in written amendments to this Agreement. The Agency may, at one time during the period of the Agreement, transfer up to ten percent (10%) of an approved budget category to other approved budget categories without prior written approval of the Authority. ARTICLE 15. NONDISCRIMINATTQ- No person, on the grounds of race, creed, color, national origin, age, sex or handicap, shall be excluded from participation in; be denied proceeds or benefits of; or be otherwise subjected to discrimination in performance of this Agreement as proscribed by all applicable state and federal laws and regulations. ARTICLE 16. ACKNMIDGMENT The Agency agrees to acknowledge the Florida Motor Vehicle Theft Prevention Authority in all publications and activities that are funded wholly or in part with Authority grant funds, and in all materials produced or purchased wholly or in part with Authority grant funds. ARTICLE 17. The Agency may annually apply for continuation of the initial Agreement for up to two additional years. Continuation of the Agreement is subject to the following conditions: A. A notice of intent to continue the program must be received by the Authority not less than 120 days prior to the last day of the term of this agreement. B. The request for continuation is for the same scope of services as set forth in the initial Agreement. C. The request for continuation is subject to the availability of funds. D. The request for continuation is subject to approval by the Authority. E. Continuation of the program is contingent upon satisfactory performance of the Agency as evaluated by the Authority. ARTICLE 18. AGREEMENT As TNCLUDTNG ENTIRE, ACREF-MENT This instrument embodies the entire Agreement of the parties. There are no provisions, terms, conditions, or obligations other than those contained herein. This Agreement supersedes 5 No Text all previous communications, representations or agreements on this same subject, verbal or written, between the parties. IN WITNESS WHEREOF, the FLORIDA MOTOR VEHICLE THEFT PREVENTION AUTHORITY and the Agency have executed this Agreement. JEFFhT Y L. MILLER, CITY MGR. CITY OF TAMARAC SCHREIBER, MAYOR CITY OF TAMARAC 59-1035992 FID # of AGENCY FRED 0. DICKINSON (DATE) CHAIRMAN FLORIDA MOTOR VEHICLE THEFT PREVENTION AUTHORITY l J %/ i Ji, RICHARD R. NUSS (DATE) EXECUTIVE DIRECTOR FLORIDA MOTOR VEHICLE THEFT PREVENTION AUTHORITY N. No Text ATTACHMENT A ORIGINAL Florida Motor Vehicle Theft Prevention Authority 2000-2001 Initial Grant Application SECTION 1: Applicant Information Type of Governmental Agency or Organization State County ® City Private Non -Profit Private For -Profit Name of Agency or Organization City of Tamarac Agency Address (Street) 7525 NW 88 Ave (City) Tamarac (County) Broward (State) FL (Zip Code) 33321 Federal Identification Number Total MVTPA Budget Request 59-1035992 $14,410 Project Title, if applicable Geographical Area Applicable to Grant Project (identijy statewide, judicial circuit, county, city, other) City of Tamarac Other Agencies Participating in the Project (If a multi -agency project, attach letters of confirmation by all agencies.) SECTION 2: Certification/Signatures - I acknowledge that I have read, understand and agree to the conditions set forth in the application and supporting materials and that the information I am supplying in this application is true, complete and correct. Typed Name and Title of Project Director (Project director is Signature/Date the primary contact person for all aspects of the grant.) W'UV Diane Phillips, Special Projects Coordinator 41(0l 00 Telephone No. of Project Director I Fax No. of Project Director 954 ) 718-1803 954 )724-2454 Typed Name and Title of Financial Officer Signature/Date Mark Bates, Director of Finance Typed Name and Title of Authorizing Official (Person authorized to enter into a formal agreement) Jeffrey L. Miller, City Manager MVO (rev. 01/96) Signature/Date No Text Section 3. Current and Proposed Motor Vehicle Theft Prevention Responsibilities - For each of the motor vehicle theft reduction strategies and activities listed below, check whether they are current efforts undertaken by your agency. Then check the activities and strategies that are proposed for MVTPA grant funding. Check all activities and strafe ies that EEL,. . 00 Strategies and Current Level of Effort Proposed for Activities _ _ (Not MVTPA-Funded) MVTPA Grant Multi -Agency Involvement Multiple Law Enforcement Agencies State Attorney Insurance Industry Local Businesses Community Groups Juvenile Justice Agency Pro -Active Efforts Decoy Operations Salvage Inspections Chop Shop Identification Investigations, Long Term Investigations, Short Term Port Inspections Multi -County Sweeps Tag/Vehicle Inspections Surveillance V IN -Etching Crime Analysis Identify Trends & Methods Develop Profiles Develop Crime Scene Indicators Identify High Risk Areas & Vehicles Identify Repeat Offenders Public Education & Awareness Prevention Seminars to Community Org. Presentations to Schools Advertising Campaigns Auto Theft Rallies Combat Auto Theft (CAT) Type Program Training Guidelines, Policies & Procedures Law Enforcement Officers Prosecutors Other (Identify):Anti theft devices (Identify): (Identify): MVO (rev. 01/96) ►:14 M X X (expansion) X X X X X X (expansion) X X X (expansion) X X (expansion) X X (expansion) No Text SECTION 4. Grant Purpose and Description -Provide a summary description of the project that is to be funded by the MVTPA. Briefly describe the grant objectives and the grant funded strategies and activities that will be implemented to achieve the objectives. Describe how the project meets priorities established by the MVTPA, if applicable. Do not exceed one page. Summary Description of Proposed Project The problem to be addressed by this grant proposal is auto theft in the City of Tamarac with a focus on prevention measures targeted to the elderly. The project will, through a cooperative effort with the Tamarac Presidents Council and the Tamarac Citizens Observer Patrol, provide an expanded education campaign to improve senior citizen awareness of anti -theft measures as well as provide and promote the use of anti -theft devices by those residents determined to be most at risk. The project will provide for VIN/CAT rallies at various senior citizen complexes in the City so that information can be distributed, and vehicles etched, on site. Tamarac has a Citizen Patrol consisting of volunteers from throughout the community. These members will be trained in anti -theft measures so that they can reinforce staff efforts, assist in the education of the residents within their individual sectors, and help to collect the information needed to determine the impact of the City's anti -theft efforts. The project will also provide for the collection and analysis of data on auto theft within the City of Tamarac. The data base will be designed to assist staff in determining the types of vehicles most frequently stolen within the City of Tamarac, tracking of "dumped" vehicles to determine point of origin so that cooperative programs can be initiated with other jurisdictions, high risk locations so that prevention efforts can be targeted and day/time patterns so that policing efforts of officers and citizen patrol can be best focused. Objectives The objectives of this project are: Reduce auto theft within the City of Tamarac by 25% by 9/30/01 Increase awareness of anti auto -theft measures and devices 25% by targeting additional programs and resources to the elderly Develop a database for use in collecting and analyzing information on auto theft within the City of Tamarac with implementation by December 31, 2000 and a fully operational system by September 30, 2001 Activities Activities to be undertaken by this project include: Develop and deliver information programs and publications targeted to the elderly population. Hold 10 Vehicle Theft Prevention Rallies on site in senior complexes Vin etch 1,000 vehicles on site at Senior Communities in conjunction with rallies Promote VIN etching/ CAT rallies via press releases Provide 500 steering wheel locking devices to high risk residents at no charge Train Citizen Observer Patrol members on auto anti -theft measures andprocedures Develop a database and establish procedures for data collection and analysis Advertise vehicle theft prevention program activities via the local community newspaper MVO (rev. 01/96) No Text SECTION 5. Statement of Need and Current Staff - Part A. Describe the specific problem or de/iciencv that is to be corrected. Document the need by providing the source of the of the statistical data, and include both numbers and percentages. Statistical data should correspond to the geographical project area described in Section 1. Du not exceed the space provided. Part a. List current staff (not MVTR4 funded) that have motor vehicle theft responsibilities in your agency. Include the position title, full-time salary, and percent of time spent on motor vehicle theft responsibilities. Part A. Statement of Need The City of Tamarac, population 52,413 (University of Florida Bureau of Business and EconomicResearch 4/99) is located in Broward County. With a population increase of 10% between 1994 and 1999, Tamarac is a rapidly growing community. Per the most recent census data (1990) 59% of the population, or 30,923 residents, are 55 years of age or older. There are 13,960 multifamily units in Tamarac. The majority of these are senior communities. These multifamily communities are typically not gated and are located on or near major cross streets. Proximity to major highways, easy access, and an abundance of vehicles make these communities a prime target for auto theft. Analysis of the FDLE records for the period 1997 through 1999 shows that, while the crime rate in the City of Tamarac decreased dramatically 42% from 4,339 occurrences per 100,000 in 1997 to 2,723 occurrences per 100,000 in 1999, auto theft reduction within the City has not kept pace with this decrease. Further analysis of FDLE records for the same period shows that auto theft within the City of Tamarac declined only 21% from 335 occurrences in 1997 to 266 in 1999. In addition to the 266 vehicles stolen within Tamarac during 1999, further analysis of the police reports reveals that another 177 vehicles previously reported stolen were recovered inside the City limits. Additionally, Tamarac has not kept pace with the overall County decline in auto theft. The FDLE County and Municipal Offense Data base shows that between 1997 and 1999 auto theft in Broward County decreased 3 1 % from 16,005 occurrences countywide in 1997 to 11,073 occurrences in 1999, or, 31 % compared to the previously sited 21 % decrease in the City of Tamarac. Impromptu surveys of the older population and staff observation of practices while patrolling the senior communities indicates that resident awareness of auto anti -theft prevention measures is low. A random survey conducted within the last 30 days of 40 vehicles parked at a senior complex within the City limits showed that 16 (40%) of the vehicles were on the list of 10 most frequently stolen in Florida during 1999 per the National Insurance Crime Bureau (10/99). Part B. Current Staff (attach additional page if necessary) At present, the following , members have responsibility for MVTP activities; Position Salary % of time spent on activities Deputy Sergeant Community Service Aide *69 Sworn Officers $53,000 10S $64,000 5% $20,800 10-1s Avg. $40,000 2'' *Officers are involved in investigation, apprehension and education efforts on as needed basis. It is estimated that they currently spend an average of 21t of their time on motor vehicle theft related activities. NIV01 (rev.0119b) No Text Q ro c cu o o U }^ v U 0 •r y U G •CS h '+. cw .G O rG = Otu bn O K nyn g.dU W � wU ppfi F o �� di di CN a CNN Q �o Q ° � O• 4 n G .Y 7 O v fi y T y cn 'O i ald a�.l y O v Op C) C CD U' O G d O K R, O -fi y fi C O y W U CO] N V 3 SE K w G aCi N 12 CZ (> N (u v y c� O YO V H N y y w ca G .A C �., U CL •� O T y ODUy.1 di ayr y Z3 F C td F, A 7 •L7 .D u.� O, a y K O CD w p T C1. CT of ►" -ccN a F G w A N '+ .D .� •C '� A N U, v evi y.0oAU o c > C a b y •: N 3 y U y .p �G A r Ow A cQ O w p . Ga O 4� tj g , cc: -14 Zn O c O6DC O LlOV Vi o v v v U Q z o• o --0 K ' x a o o " '0 v~ o 3 o w " qen a" f b o. •°' .7.y 7 aKi l o O a> .• 4 C m p" eco e� D N U Y U 'ycoCi �as" 4 CD 12-A Q io 6J bs Q 5 Ao p E o yC aCS a �v o ro o, �b RpyA 'Ld7 FA FU '0� Uo N +AL+ 4Ui r-Zn� NQe4a .4 OLl N U Q M cCG � u in E b m d .'•..per' � � d' v -O o O ca Q � CU O C1. ;per h^fi ON �" O u' ^ate -a 4z i1 d ;3 v fi •- W y O a Q a0 A ; O p c ca�e `4 fi O .0 N cG O -t3 Z Gil 4. T (U p .- fn {., z U .yr. r O aj V O •� l/3 C h ^C y fs7 G ca d L�F W aj E w No Text SECTION 7. Budget - The Budget section is divided into four budget, or cost, categories (Sworn Employees, Other Employees, Office Operations and Field Operations) and a budget summary. Provide information on all proposed grant expenditures in the appropriate budget categories. Copy additional pages as needed. Part A. Sworn Employees - Law Enforcement Officers with arrest powers who are assigned to the grant project and whose salaries are to be MVTPA grant funded Part B. Other Employees -For non -sworn employees and support staff who are assigned to the grant project and whose salaries are to be MVTPA grant funded. POSITION/JOB TITLE % of time w/MVTPA MVTPA Salary_Benefits MVTPA MVTPA Total TOTAL MVO (rev. 01/96) No Text Part C. Office Operations - Includes items such as office supplies, furniture, typewriter, telephone, copier, computers, etc., that are to be Eurchased with MYTPA grawfunds. Description Software package to track vehicle theft info Number of Items 1 Cost per Item $100 TOTAL COST $100 $100 TOTAL Part D. Field Operations and Other Expenses - Includes property, equipment and supplies for field operations, and any other non - salary or non -office expenditures that are to be purchased with MVTPA grant funds. Example: cameras, binoculars, night scopes, locks, alarms, devices, surveillance equipment, etc. Description Number of Cost per Item TOTAL COST Items Vin Etcing 1000 $3 $3000 Anti theft devices 500 $15 $7500 Brochures 10,000 Per $1200 uantit Community Newspaper ads (, page) 6 $300 $1800 CATNIN Rally banners 2 $17 5 $ 3 5 0 Post Cards 10,000 Per $460 quantity_ $14,310 TOTAL 8 MV01 (rev. 01/96) No Text Part E. Budget Summary (Summarize the totals for Parts A-D. The total should agree with total grant budget request listed in Section 1.) BUDGET CATEGORY TOTAL COST (round to the nearest dollar) Part A. SWORN EMPLOYEES - SALARY & BENEFITS Part B. OTHER EMPLOYEES - SALARY & BENEFITS Part C. OFFICE OPERATIONS S I M Part D. FIELD OPERATIONS AND OTHER EXPENSES $14,310 TOTAL $14,410 Section 8. Budget Narrative - For each budget category, i.e., Sworn Employees, Other Employees, Office Operations, etc., - specifically describe how the costs for staff, equipment, materials, services, and supplies listed in the budget categories were determined, and how the items will be used to meet grant objectives. Provide justification for large or unusual costs or for costs that are normally disallowed. Attach additional pages as needed. Part C. Office Operations • Funding is sought to allow for the purchase of Microsoft Streets 2000 mapping software @ $100. (The City has already acquired Access for use in development of the database.) Part D. Field Operations and Other Expenses • $3000 for VIN etching of 1,000 vehicles at Senior Communities @ $3.00 per vehicle • S7500 for steering wheel locks to be distributed to seniors who own autos determined to be top 10 models at risk for theft; 500 units @ $15 each • $1200 for 10,000 brochures to provide info on vehicle theft prevention measures for distribution at public speaking engagements and placement in information kiosks at City Hall, Police Department, Senior and Community Center and distributed to various homeowner associations through the City of Tamarac Presidents Council. • $1800 for 6 quarter page ads to be placed in the local community newspaper to advertise V1N/GAT rallies, public speaking schedules and to promote vehicle theft prevention practices. Each ad will include a theft prevention tip and fact (eg, Did you know that vehicle theft is on the decline? Help us eliminate it all together ... don't forget ... remove your keys) and will include a tag crediting funding through the Motor Vehicle Prevention Authority/Trust Fund • $350 for purchase of two CAT banners to be posted at various locations, City events, and at senior communities on Rally/VIN Etching Days. • $460 for 10,000 theft prevention information cards; 3x5 post cards printed on two sides to be distributed by Citizen Observer patrol members. The card will be designed for placement on the windshield of those vehicles observed to be "at risk" and will identify the correct precaution (eg. don't leave packages or personal belongings in plain view, remember to remove your keys, etc. ) MV01 (rev. 01/96) No Text FLORIDA MOTOR VEHICLE THEFT PREVENTION AUTHORITY BUDGET AS APPROVED Applicant: City of Tamarac Date: 8/15/00 Grant No: 00-012-00 Amend No: 0 Amount Amount Requested Approved Personnel Costs Sworn Employees $ - $ - Other Employees - - Non -Personnel Costs Office Operations 100 100 Field Operations & Other Exp. 14,310 14,310 Total Budget $ 14,410 $ 14,410 Disallowed or reduced expenditures: Total Reduction/Disallowed: r Mary M. ills, nts Manager Date El G j .� b 2000 CMMML JUSTICE PROGR i ' -. / h :. , 1 Y 1 4- h + A4,1,1e 1t, 1 MOTOR VEIICLE THEFT PREVENTION AUTHORITY ` # %° `p, mt �X t ht..:m , .r r r i " {. ryti KayyF f4 Rgrt ' ;; f AGENCY INFORMATION , _ i r 'dry y �r AGENCY NAM CITY OF 'TAMA Y,irii..•'. .i �., :y r 7 I` J 1. r t :, l 1 k t GRANT I•i[T�'IBER ` O 0 012 Q 0 { r r n f ,."i � ..0 Jam. A ???-, I'.N } , k y AUTHORIZING F r 1 ' _M ` '; ; `k'`_%, y[ O FICIAL , .,. Y.Jeffrey -L Milleir r ; , ', x '.�z.-1�'`.._I"f_ Name of Authorizing Official . r) Area Cod�/TeIephone Number •, N "- .,�� . , , �' Cit of !Tamarac _ ,4� -�;Z , . a } - ' `IVtaxlmg Address' = r �, Area CodefFaesimile !4uinber ; r �X+� f ; "� Ir � . tl •.. [ + • .7525 , NW :88 Ave - Jeffm@tamarac.or s ; ,� w E-Mail Address r: ;; A, s�.� 41},: Tamarac,..: FL 3 33 2,^1 ,r r L City, State Zi Code 'i �' ; � ` - P x t r y, µ' '*t ;c t ;[ FINANCIAL OFFICER o`r : ' r r u, _ , �. J "- T� :Hemstree' '(954).':724-1230 `` }'`'"" �} , ' . r 1 -ti C ( r Name of Financial Officer Area CodeJTelephorte 1�umber r ; ' 'k:., same' as al,ove' J (g54 y ..724-2454 �3 Yi t-`r. Mailing Address . ie Code/Facsimile Number ' F �` ' r �. Y. 'S 7 4r ntimh@taimarac.`org E-Mail Address . . .r i.' City,• State' _ Zip Code a' r, � I. } rr mz r.; " PRO C DI _ r r JE T RECTOR , ,., " -;`� i. s: r .�. i Diane Phillips . (954) Z18_1$p w 5,� • Name of Project Dij. rector Area.Code/Telephone Number „. '' I I :(954 ). 724-2454 , ram` ;j a Mailing Address Area Code/Facsirrule Number 4 ;, ,r" i ," •.c - .d{anF+�(� am fir+ r„•-:•r - ,� } '-I. G ^ E-Matl Addre$s '' , t `' l _ n �. City, State : � d ,. 5 � ; - , r w p o e ;, ss-, s. ` a 1?lease complete the infor�ri I a above by typing`Or printing and. return to: Florida Motor V..ehicle Then Prevention , ti 44_ Authority; Office of the Attorney Cezieral, PL-01, ne Capitol, Tallahassee, Florida; 32399 1050. ., y 4 p 6 , I - , ^ . .. T - -{ . ,• Y r� -4 . _ .. a 1. m,06 ;. .. CNMWAL JUSTICE PROGRAMS