HomeMy WebLinkAboutCity of Tamarac Ordinance O-2010-0201
Temp. Ord. #2210
August 31, 2010
Page 1
CITY OF TAMARAC, FLORIDA
ORDINANCE NO. 0-2010-,W
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, ADOPTING THE OPERATING
BUDGET, REVENUES AND EXPENDITURES, THE CAPITAL
BUDGET, AND THE FINANCIAL POLICES FOR THE FISCAL
YEAR 2011; REPEALING ALL ORDINANCES IN CONFLICT
WITH THIS ORDINANCE; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Tamarac, Florida, has presented to the
City Commission the proposed operating budget, revenues and expenditures and capital
budget as estimated for the Fiscal Year 2011, all as required by Section 7.02 of the Charter
of the City; and
WHEREAS, the City Commission in duly called public meetings, reviewed the
budget and, having made certain amendments thereto, adopted a tentative budget; and
WHEREAS, the City Commission authorized Public Hearings for September 13,
2010, at 5:05 p.m. and September 22, 2010, at 5:05 p.m. at the Tamarac City Hall, 7525
N.. W. 88'" Avenue, Tamarac, Florida, and has caused notice of same to be published in a
newspaper of general circulation in the City of Tamarac according to law; and
WHEREAS, the City Commission has determined the amount of money which must
be raised to conduct the affairs of the municipality for the Fiscal Year 2011 so that the
business of the municipality may be conducted on a balanced budget, and has also
determined the amount necessary to be raised by ad valorem taxes upon all of the
property, real and personal, within the corporate limits of the City of Tamarac; and
WHEREAS, the City Manager recommends the proposed budget for Fiscal Year
2011 be adopted; and
Temp. Ord. #2210
August 31, 2010
Page 2
WHEREAS, the City Commission of the City of Tamarac deems it to be in the best
interest of the citizens and residents of the City of Tamarac to approve the budget for
Fiscal Year 2011.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
Section 1: That the foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this ordinance.
Sectlpn 2: That the City of Tamarac, Florida operating budget, revenues and
expenditures, and the Capital Budget for the Fiscal Year 2011, as provided for in
Attachment A, and by this reference made a part thereof, be and the same is hereby
adopted.
If at any time during the fiscal year it appears probable that the revenues available
will be insufficient to meet the amount appropriated, the City Commission shall then take
such further action as necessary to prevent or minimize any deficit and for that purpose it
may by ordinance reduce one or more appropriations.
No appropriation for debt service may be reduced or transferred, no appropriation
may be reduced any amount required by law to be appropriated or by more than the
amount of the unencumbered balance thereof.
Section 3: That the City Manager, in accordance with Section 7.10 (d) of the City
Charter, is authorized to make transfers within departments, and with the approval of the
City Commission, transfer funds between departments, as is permitted by law.
Section 4: That when the City of Tamarac receives monies from any source, be it
private or governmental, by Grant, gift, or otherwise, to which there is attached as a
condition of acceptance, or any limitation regarding the use of or expenditure of the monies
received, the funds so received shall be accepted by the City Commission and
Temp. Ord. #2210
August 31, 2010
Page 3
incorporated and appropriated in the budget by amendment, as required by law.
action 5: That every appropriation, except an appropriation for a multi -year
capital Improvement or multi -year grant program, shall lapse at the close of the fiscal year
to the extent that it has not been expended or encumbered. An appropriation for a multi-
year capital improvement or multi -year grant program shall continue in force until the
purpose for which it was made has been accomplished or abandoned; the purpose of any
such appropriation shall be deemed abandoned if three (3) years pass without any
disbursement from or encumbrance of the appropriation
Section 6: That the Financial Policies, as provided for in Attachment B, are
hereby adopted. A copy of the Financial Policies is attached hereto and incorporated
herein by reference.
5.pction 7: That all Ordinances or parts of Ordinances In conflict herewith are
hereby repealed to the extent of such conflict.
Section 8: That if any provision of this Ordinance of the application thereof to any
person or circumstance is held invalid, such invalidity shall not affect other provisions or
applications of this ordinance than can be given affect without the invalid provision or
application, and to this end the provisions of this Ordinance are declared to be severable.
1
V
Section 9:
adoption.
Temp. Ord. #2210
August 31, 2010
Page 4
That this Ordinance shall become effective immediately upon its passage and
PASSED, FIRST READING,
PASSED, SECOND READING,
ATTEST:
Z3 DAY OF September. 2010.
DAY OF ,9aptember. 2010.
01 WA
BETH • MAY6R
AoVJ RECORD OF COMMISSION VOTE: 1st Reading
PATPdCI'A TEUF191K
MAYOR TALABISCO
INTERIW CITY CDIST 1: COMM.BUSHNELL
I HEREBY CERTIFY that
I have approved this
ORDINANCE as to form.
ILI
SAMUEL S. GOREN
VIbITY ATTORNEY
DIST 2: COMM. GOMEZ
DIST 3: COMM. GLASSER
DIST 4: VM. DRESSLER
RECORD OF COMMISSION VOTE: 2nd Reading
MAYOR TALABISCO ..�
DIST 1: COMM. BUSHNELL
DIST 2: COMM. GOMEZ
DIST 3: COMM. GLASSER .�
DIST 4: VM. DRESSLER
1
1
1
CITY OF TAMARAC. FLORIDA ATTACHMENT A
FY 2011 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2210
ADOPTED
FUND
BUDGET
General Fund
R_gv,2ti tps
Taxes
$
24,852,770
Licenses & Permits
4,600,000
Intergovernmental Revenue
6582,510
Charges for Services
1,396,400
Fine$ & Forfeitures
545,000
Miscellaneous
1,823.812
Other Sources
6,133,731
Tatar General Fund Revenue
5
44734,223
Expenditures
City Commission
$
712.244
City Manager
1.636.891
City Attorney
495,670
City Clerk
559,056
Finance
2,531,691
Human Resources
903.008
Community Development
1,250,729
Police
11,854,750
Public Works
6,987,918
Parks & Recreation
3,672,696
Information Technology
1.278,632
Non -Departmental
12.850,939
Total General Fund Expenditures
$
44,734,223
Fire Rescue Fund
Revenues
intergovt Revenue
$
38.280
Emergency Service Fees
1,850,000
Fire Protection Services
194,000
Investment Income
17,000
Special Assessment
8,800.000
Miscellaneous Revenues
40,245
Operating Transfers in
5.385.603
Total Fire Rescue Fund Revenue
$
16,320,128
9.G&�
Personal Services
$
12,921,648
Other Operating Charges
899,060
Other Uses
1.930,530
Contingency
565,090
Reserves
&800
Total Fire Rescue Fund Expenditures
$
16 326 12e
Drainage Retention Fund
Revenues
Miscellaneous Revenues
$
244,049
Total Drainage Retention Revenue
$
244,049
Expenditures
Reserve
$
244,049
Total Drainage Retention Expenditures
$
244,049
Parks 8 Recreation Fund
Revenues
Miscellaneous Revenues
$
370,472
Total Parks & Roo Revenue
$
$70,472
gUnndditurps
Reserve $ 370,472
Total Parks & Roc Expenditures $ 370,472
Trafficwa s Improvement Fund
Revenues
Miscellaneous Revenues $ 1,029,741
Total Traffloways Improvement Revenue $ 1,029,741
Page 1 of 6 Pages
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2011 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2210
ADOPTED
FUND BUDGET
Ex a di u gs
Reserve $ 1,029,741
Total Tratficways Improvement Expenditures $ 1,02$ 741
Public Art Fund
Revonuas
Charges for Service $ 50,000
Miscellaneous Revenues _ 1,60.2,586
Total. Public Art Fund Revenues $ 11652,688_
ExpendBRI91
Contingency $ 1.649.986
Reserve 2,600
Total Public Art Fund Expenditures $ 1,652,586
Local Option Gas Tax 3-Cent5 Fund
Revenues
Taxes $ 435,600
Total Local Option Gas Tax Revenue $ 436 600
Expenditures
Reserve $ 435,600
Total Local Option Gas Tax Expenditures $', 415 601
Building Fund
Rnues
Licenses & Permits
$ 1,805,000
Charges for Services
8,500
Fines & Forfeitures
40,000
Appropriated Fund Balance
323,654
Total Suliding Fund Revenues
$ 2177 1s4
ExpendituLes
Personal Services $ 1,610,044
Operating Expenses 180,580
Other Uses 386530 ,
Total Building Fund Expenditures S ,77L164 _
Grants Fund _.._
Revenues,
Operating Transfers in $ 96,855
Total Grants Fund Revenue $ 96e5s
Expenditure__s
Capital Outlay $ 96,555
Total Grants Fund Expenditures 96,856
Community Development Block Grant (CDBG) Fund
Revenues
Grant Revenues $ 452,000
Miscellaneous 1,400
Total CDBG Revenues _$ 4631400
ExpenciftUM
Personal Services
$ 136,995
Operating Expenses
294.220
Other Uses
20,785
Reserves
1,400
Total CDBG Expenditures
$ 463.400_
State Housing Initiative Program (SHIP) Fund
Revenues
Grant Revenues 5 10,608
Miscellaneous 6,500
Total SHIP Revenues 17,008
Page 2 of 5 Pages
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2011 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2210
ADOPTED
FUND BUDGET
Expenditures
Personal Services
$
8,618
Other Uses
1.590
Reserves
6,500
Total SHIP Expenditures
$
17,008
Home (HUD) Fund
Revenues _.
Grant Revenues
$
126,0D0
Miscellaneous
15,200
Total Home Revenues
$
141,200
Ex enditure
Operating Expenses
$
126.000
Reserves
15,200
Total Home Expenditures
$
141,200
CDBG Disaster Recovery Fund
Revenues
Miscellaneous $ 13,600
Total C08G Disaster Recovery Revenues $ 13,600
Expenditures
Reserves $ 13,500
Total CDBG Disaster Recovery Expenditures $ 13,500
Neighborhood Stabilization (NSP) Grant Fund
Revenues
Miscellaneous $ 198,419
Total NSP Revenues $ 198,419
Expenditures
Personal Services $ 125,462
Operating Expenses 57.841
Other Uses 15.116
Total NSP Expenditures $ 198;419
ARRA Fund
Miscellaneous $ 20.800
Total ARRA Revenues $ 20,800
Expeadiiturps
Reserves $ 201800
Total ARRA Expenditures $ 20,800
General Obligation (GO) Debt Service
Taxes
$
231.820
Miscellaneous
22.580
Total GO Debt Service Revenues
$
264;400
Expenditures
Debt Service
$
254,400
Total GO Debt Service Expenditures
$
254,400 _
Revenue Bond Fund
Rgygnmog
Miscellaneous $ 5.000
Operating Transfers In 2,572,300
Total Revenue Bond Fund Revenues $ 2 577 3p0
Expenditures
Debt Service $ 2,577,300
Total Revenue Bond Fund Expenditures $ 2477,300
Page 3 of 5 Pages
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2011 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2210
ADOPTED
FUND BUDGET
General Capital Improvements Fund
Revenues
Local Government S 400,000
Invesment Income 150,000
Appropriated Fund Balance 1.596,855
Total Gan. Capital Improvements Revenues
Expenditures
Personal Services $ 1.950,000
Other Uses 196,055
Total Gen. Capital Improvements Expenditures $ 2 146 866
Public Service Facilities Fund
Revenues
Miscellaneous
$
25 000
Total Public Service Facilities Revenues
$
26,000
E_penditures
Reserves
$
25,000
Total Public Service Facilities Expenditures
$ T
26,000._
GIP 05 Revenue Bond Fund
Revenues
intergovernmental
$
82,560
Miscellaneous
20,000
Appropriated fund balance
417,560
Total CIP 06 Revenue Bond Fund Revenues
"I
_.......... W..
Expenditures
Capital Outlay
$
600,120
Reserves
20.000
Total CIP 06 Revenue bond Fund Expenditures
5
620 120
Stortnwater Management Fund
Revenues
Stormwater Drainage Fees
$ 4.03,790
Investment Income & Misr Rev
110,000
Appropriated Net Assets
627,399
Total Stormwater Management Revenues
$ 6,691,189
Ewe
Personal Services
$ 1.469,757
Operating Expenses
1,991,670
Capital Outlay
1,752.000
Debt Service
403,400
Contingency
36,462
Reserves
37,700
Total Stormwater Management Expenses
3 _616911!189
Page 4 of 5 Pages
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2011 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2210
FUND
ADOPTED
BUDGET
Utilities Fund
Revenues
Water Revenues
$ 7,277,750
Sewer Revenues
12,214,100
Late Charges
500,000
Engineering Fees
460,900
Miscellaneous
8,000
Investment income
155,000
Appropriated Net Assets
163,600
Total UtillUes Fund Revenues
$ 20,759,360
Expenses
Personal Services
$ 5,583.268
Operating Expenses
11,650,440
Capital Outlay
1,496.500
Debt Service
899.400
Contingency
971.142
Reserves
158.600
Total Utilities Fund Expanses
520,7691360
Risk Management Fund
Revenues
Charges for Services $ 1,501.109
Investment Income 90.000
Miscellaneous 677,903
Total Risk Management Fund Revenues $ 2,169,012
Expenses
Personal Services $ 355,398
Operating Expenses 1.803.614
Total Risk Management Fund Expenses $ _ 2,169,012
Total FYI Budget $ 102,063361
Page 5 of 5 Pages
ATTACHMENT B
City of Tamarac, Florida
FINANCIAL MANAGEMENT POLICIES
The National Advisory Council on State and Local Budgeting (NACSLB) developed a comprehensive set of
recommended budget practices that has been endorsed by the Government Finance Officers Association,
ICMA, academia. etc. These recommended practices provide a framework for the budget process
encompassing a broad scope of governmental planning and decision -making with regard to the use of
resources.
Element # 4 of Principal # 2, "Adopt Financial Policies" addresses the need for jurisdictions to establish policies
to help frame resource allocation decisions.
As such, following are recommended financial management policies developed within the guidelines of the
(NACSLB) with the associated measurable benchmarks (use word to describe that it can be measured) for
adoption by the City Commission.
OPERATING MANAGEMENT
Policy #1: Revenue estimates for annual budget purposes should be conservative. In this light, General Fund
revenues should be budgeted in the manner delineated below.
A. Property taxes should be budgeted at 95% of the Property Appraiser's estimate as of July
B. State shared revenues should be budgeted at 95% of the State Department of Revenue estimate,
This includes the Communication Services Tax, Half -cent Sales Tax and State Revenue Sharing.
C. Franchise fee revenue should be budgeted at 95% of the maximum estimate prepared by Financial
Services Department.
D. Public Service Taxes on Electric, Propane and Natural Gas should be budgeted at 95% of the
maximum estimate prepared by the Financial Services Department.
Policy #2: The annual budget should be maintained in such a manner as to avoid an operating fund deficit. The
annual budget should show fiscal restraint. Expenditures should be managed to create a positive cash balance
(surplus) in each fund at the end of the fiscal year.
Policy #3: The City should maintain a prudent cash management and investment program in order to meet daily
cash requirements, increase the amount available for investment, and earn the maximum rate of return on
invested funds commensurate with appropriate security. The City will use the following performance
benchmarks for its investment portfolio.
A. The Bank of America Merrill lynch 1-3 Year US Treasury & Agency Index which is a subset of The
Bank of America Merrill Lynch US Treasury & Agency Index including all securities with a remaining
term to final maturity less than 3 years, will be used as a benchmark for the performance of funds
designated as core funds and other non -operating funds that have a longer -term investment horizon.
The index will be used as a benchmark to be compared to the portfolio's total rate of return.
B. The S & P Rated LGIP Index/All will be used as a benchmark as compared to the portfolio's net book
value rate of return for current operating funds.
Policy #4: Reserve funds shall not be used to fund recurring expenditures. Fund balances should be
maintained at fiscally sound levels in all funds. Such levels are delineated below.
Pursuant to the City of Tamarac's Charter, Section 7.03, The city may maintain an un-appropriated surplus of no
more than ten (1 Q) percent of its total proposed expenditures of the general fund budget.
ATTACH MENT B
FINANCIAL MANAGEMENT POLICIES (continued)
Reserved/Designated:
Disaster Reserve
$1,000,000 FY 2011
$1,000,000 FY 2012
$1,000,000 FY 2013
The disaster reserves are to be used in emergency situations and as a match for
Federal Emergency Management Agency (FEMA) funds.
Capital Vehicles and Equipment $500,000 FY 2011
$500,000 FY 2012
$500,000 FY 2013
Reserves shall be used to fund emergency replacements and/damaged equipment vehicles only.
Capital Vehicles and Equipment
Sinking Fund for Normal
Vehicle and Equipment
Replacement $1,000,000 FY 2011
$1,000,000 FY 2012
$1,000.000 FY 2013
Sinking fund shall be used for normal vehicle and equipment replacements.
Facilities Maintenance $400,000 FY 2011
$400,000 FY 2012
$400,000 FY 2013
Land Acquisition $3,000,000 FY 2011
$3,000,000 FY 2012
$3,000,000 FY 2013
Economic Development $500,000 FY 2011
$500,000 FY 2012
$500,000 FY 2013
Economic Stabilization $3,000,000 FY 2011
$3,000,000 FY 2012
$3,000,000 FY 2013
Technology Replacement $800,000 FY 2011
$800,000 FY 2012
$800.000 FY 2013
After all general fund minimum reserve balances have been met excess undesignated reserves may be set
aside to provide additional funding in any designated reserve.
Water & Sewer:
A. An operating reserve balance at least equal to 25% of the cost of operation and maintenance in the
annual budget for the then current fiscal year.
B, Any surplus revenue in excess of this operating reserve minimum balance target is utilized to pay for all
or a portion of the cost of capital projects.
C. An annual transfer to the Renewal and Replacement Fund equal to 5% of the prior fiscal year's gross
revenues (not cumulative).
2
ATTACHMENT B
FINANCIAL MANAGEMENT POLICIES (continued)
D. After deposit, surplus Renewal and Replacement funds above the Renewal and Replacement Fund
Requirement are available to fund capital projects and these funds are used for this purpose in each
year.
Stormwater:
A. A working capital reserve of 10% of annual revenues shall be budgeted in the annual budget for the
then current fiscal year. This amount is not cumulative.
Policy #5: The City shall maintain adequate protection from loss due to property damage or liabilities of the
City. The City shall maintain a risk fund for workers' compensation and property/liability and ensure adequate
resources are available to support the value of incurred but not reported (IBNR) claims.
Policy #6: The City will not commit itself to the full extent of its taxing authority.
Policy #7: The City will not fund ordinary recurring municipal services with temporary or nonrecurring revenue
sources.
Policy #8: Actual indirect costs associated with the operations of all funds other than the general fund will be
identified and accounted against the operations of those funds and be reimbursed to the general fund.
Policy #9: All fee schedules and user charges should be annually reviewed for adjustment to ensure that rates
are equitable and cover the total cost of the service or that portion of the total cost established by policy of the
Tamarac City Commission. The following framework is recommended by the administration to be applied to user
fees:
A. Total Fee Support (100%)
Enterprise Funds:
Water/Sewer
Stormwater
Special Revenue Funds:
Building Fund
B. Moderate Fee Support (40 - 100%)
General Fund
Planning
Zoning
C. Parks & Recreation — Fees shall be established in accordance with Administrative Policy 04-03
Parks & Recreation Fees shall be adjusted annually to maintain, at a minimum, the same percentage of
cost recovery as in the prior year.
Policy #10: Payment in lieu of Taxes shall be charged to the Utilities and Stormwater funds at the rate of 6% of
revenue for the purpose of recovering the costs associated with administering the use of, maintenance of, and
ensuring the safe use of its streets, rights -of -way and public owned properties used by the utilities and storm
water funds in providing and furnishing services to its customers.
Policy #11: The financial burden on the City's taxpayers must be minimized through systematic annual program
reviews and evaluation aimed at improving the efficiency and effectiveness of City programs. As such, the
annual budget will be based on a City-wide work program of goals, implemented by departmental goals and
objectives.
ATTACHMENT B
FINANCIAL MANAGEMENT POLICIES (continued)
Policy #12: The City's role in social service funding should be supplemental (addressing special or unique local
needs) to the basic responsibilities of regional agencies. Funding shall be restricted to those funds provided
through the Community Development Block Grant (C,D.B.G) program.
Policy #13: City management is responsible for recovery of budgeted and non -ad valorem revenues as planned
for in the budget. Management shall maintain adequate billing and claiming processes in order to effectively
manage their accounts receivable systems in conformance with the fiscal plan and sound business principles.
Policy #14: The City will annually review the Capital Improvements Element of the Comprehensive Plan to
ensure that required fiscal resources will be available to provide the public facilities needed to support the
adopted level of service standards.
Policy #15: The City will annually prepare a six -year asset improvements program. The asset improvements
program will identify the source of funding for all projects, as well as the impact on future operating costs.
Policy #16: Every appropriation, except an appropriation for a capital improvement expenditure, shall lapse at
the close of the fiscal year to the extent that it has not been expended or encumbered. An appropriation for a
capital improvement expenditure shall continue in force, i.e. not be required to be re -budgeted, until the purpose
for which it was made has been accomplished or abandoned; the purpose of any such appropriation shall be
deemed abandoned if three (3) years pass without any disbursement from or encumbrance of the appropriation
unless extended by action of the City Commission.
DEBT MANAGEMENT
Policy #17: The City will issue and comply with a comprehensive debt management policy,
INYESTMENT MANAgEMENT
Policy #18: The City will issue and comply with a comprehensive investment management policy.
A O NTS MANA EMENT AND FINAN IAL PLANNIN
Policy #19: Accounting systems shall be maintained in order to facilitate financial reporting in conformance with
generally accepted accounting principles of the United States,
Policy #20: An annual financial audit shall be prepared in conformance with Florida state law.
Policy #21: Financial systems shall be maintained in a manner that provides for the timely monitoring of
expenditures, revenues, performance and receivables/billing status on an ongoing basis.
Policy #22: Forecasting of revenues and expenditures for major funds shall be accomplished in conjunction
with the development of the annual operating budget in accordance with recommended practices of the National
Advisory Council on State and Local Budgeting (NACSLS).
Policy #23: The City shall annually seek the GFOA Certificate of Achievement for Excellence in Financial
Reporting and the Distinguished Budget Presentation Award.
Policy #24: The City should diversify and expand its economic base in order to relieve the homeowner from the
most significant share of the tax burden and to protect the community against economic downturns. This effort
should include the attraction of new businesses, retaining existing businesses; enticement of new residents, and
tourism.
Policy #25: The City should encourage economic development initiatives that provide growth in the tax base
and employment for City residents as a first priority and in the County and region as a second priority.