HomeMy WebLinkAboutCity of Tamarac Ordinance O-2011-012I
Temp. Ord. #2233
September 14, 2011
Page 1
CITY OF TAMARAC, FLORIDA
ORDINANCE NO. 0-2011- 12-
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, ADOPTING THE OPERATING
BUDGET, REVENUES AND EXPENDITURES, THE CAPITAL
BUDGET, AND THE FINANCIAL POLICIES FOR THE
FISCAL YEAR 2012; REPEALING ALL ORDINANCES IN
CONFLICT WITH THIS ORDINANCE; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Tamarac, Florida, has presented to the
City Commission the proposed operating budget, revenues and expenditures and capital
budget as estimated for the Fiscal Year 2012, all as required by Section 7.02 of the Charter
of the City; and
WHEREAS, the City Commission in duly called public meetings, reviewed the
budget and, having made certain amendments thereto, adopted a tentative budget; and
WHEREAS, the City Commission authorized Public Hearings for September 14,
2011, at 7:00 p.m. and September 21, 2010, at 5:05 p.m. at the Tamarac City Hall, 7525
N-W. 88 th Avenue, Tamarac, Florida, and has caused notice of same to be published in a
newspaper of general circulation in the City of Tamarac according to law; and
WHEREAS, the City Commission has determined the amount of money which must
be raised to conduct the affairs of the municipality for the Fiscal Year 2012 so that the
business of the municipality may be conducted on a balanced budget, and has also
determined the amount necessary to be raised by ad valorem taxes upon all of the
property, real and personal, within the corporate limits of the City of Tamarac; and
WHEREAS, the City Manager recommends the proposed budget for Fiscal Year
2012 be adopted; and
Temp. Ord. #2233
September 14, 2011
Page 2
WHEREAS, the City Commission of the City of Tamarac deems it to be in the best
interest of the citizens and residents of the City of Tamarac to approve the budget for
Fiscal Year 2012.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
Section 1: That the foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this ordinance.
Section 2: That the City of Tamarac, Florida operating budget, revenues and
expenditures, and the Capital Budget for the Fiscal Year 2012, as provided for in
Attachment A, and by this reference made a part thereof, be and the same is hereby
adopted.
If at any time during the fiscal year it appears probable that the revenues available
will be insufficient to meet the amount appropriated, the City Commission shall then take
such further action as necessary to prevent or minimize any deficit and for that purpose it
may by ordinance reduce one or more appropriations.
No appropriation for debt service may be reduced or transferred, no appropriation
may be reduced by any amount required by law to be appropriated or by more than the
amount of the unencumbered balance thereof.
Section 3: That the City Manager, in accordance with Section 7.10 (d) of the City
Charter, is authorized to make transfers within departments, and with the approval of the
City Commission, transfer funds between departments, as is permitted by law.
Section 4: That when the City of Tamarac receives monies from any source, be it
private or governmental, by Grant, gift, or otherwise, to which there is attached as a
condition of acceptance, or any limitation regarding the use of or expenditure of the monies
received, the funds so received shall be accepted by the City Commission and
Temp. Ord. #2233
September 14, 2011
Page 3
incorporated and appropriated in the budget by amendment, as required by law.
Section 5: That every appropriation, except an appropriation for a multi -year
capital improvement or multi -year grant program, shall lapse at the close of the fiscal year
to the extent that it has not been expended or encumbered. An appropriation for a multi-
year capital improvement or multi -year grant program shall continue in force until the
purpose for which it was made has been accomplished or abandoned; the purpose of any
such appropriation shall be deemed abandoned if three (3) years pass without any
disbursement from or encumbrance of the appropriation
Section 6: That the Financial Policies, as provided for in Attachment B, are
hereby adopted, A copy of the Financial Policies is attached hereto and incorporated
herein by reference.
ISection 7: That all Ordinances or parts of Ordinances in conflict herewith are
hereby repealed to the extent of such conflict.
Section 8: That if any provision of this Ordinance of the application thereof to any
person or circumstance is held invalid, such invalidity shall not affect other provisions or
applications of this ordinance than can be given affect without the invalid provision or
application, and to this end the provisions of this Ordinance are declared to be severable.
I
Temp. Ord. #2233
September 14, 2011
Page 4
Section'15: That this Ordinance shall become effective immediately upon its passage and
adoption.
PASSED, FIRST READING, 1 4th — DAY OF September, 2011.
PASSED, SECOND READING, 21 st DAY OF September, 2011.
E 8 "T�
PETER RICHARDSON,
CRM, CMC :
CITY CLERK
I HEREBY CERTIFY that
I have approved this
ORDINANCE as to form:
I A6-dV71
eAGM EL S. GOREN
U S
C IT T
ITY ATT06RNEY
BY:
MAYOR PAMELA BUSHNELL
RECORD OF COMMISSION VOTE: 1 ST Reading
MAYOR BUSHNELL
DIST 1: COMM. SWENSON
DIST 2: V/M GOMEZ
DIST 3: COMM. GLASSER
DIST 4: COMM. DRESSLER
RECORD OF COMMISSION VOTE: 2 ND Reading
MAYOR BUSHNELL
DIST 1: COMM. SWENSON
DIST 2: V/M GOMEZ
DIST 3: COMM. GLASSER
DIST 4: COMM. DRESSLER
I
I
F
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2012 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2233
FY 2012 OUbGFT
ORDINANCE
FUND TO 2233
General Fund
Revenues
Taxes
$ 24,369.556
Licenses & Permits
5,008,226
Intergovernmental Revenue
6,361,180
Charges for Services
1.029,150
Fines & Forfeitures
439,000
Miscellaneous
1,121,500
Appropriated Fund Balance
3,144,432
Other Sources
4.625,710
Expenditures
City Commission
$ 712,432
City Manager
1,474,045
City Attorney
415.670
City Clerk
574.424
Finance
2.638,901
Human Resources
1.005,266
Community Development
1,411.399
Police
11.711,836
Public Works
6,958,889
Parks & Recreation
4.055,128
Information Technology
1,597,132
Non -Do artmen
13,543,632
Fire Rescue Fund
Revenues
Intergovernmental Revenue
$ 38.280
Emergency Service Fees
2,000,000
Fire Protection Services
240,000
Investment Income
16,000
Special Assessmant
10,471.708
era n ran rs In
5,970,102
Personal Services
$ 15,074,645
Other Operating Charges
1,044,785
Capital Outlay
90,000
Other Uses
2.286,460
Debt Service
220.OW
Reserves
20.000
Drainage Retention Fund
Revenues
$ 244674
Exegriditures
Reserve $ 244.674
Parks & Recreation Fund
Revenues
271.421
Exgtridl,tures
Reserve $ 230,921
Transfer Out 40500
Trafftways Irnprovernent Fund
Revenues
$ 1032377
EXR![!01h!re$
Reserve $ 1.032.377
PubliG Art Fund
Revenues
Charger for Service $ 35,000
Interest Income 10.000
AQgronriated Fund Balance 1,548.470
Tot:fl Pohlic. Ait Ftind R e, 1 59 � 470
Page I of 4
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2012 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2233
FY 2012 BUDGET
ORDINANCE
FUND TO 2233
Expenditures
Contingency $ 1,590,870
Reserve 2600
Local Optlon Gas Tax 3-Cents Fund
Revenues
Taxes $ 442,574
ro te un Balance 435.600
gXp*l3d1tu!3X
Reserve $ 878174
Building Fund
Revenues
Licenses & Permits
$ 1,753.000
r
-harges for Services
8.500
Fines & Forfeitures
75,000
Interest Income
500
Transfers in
ge 648
----------------- L-,
Tolal Building Fund R�venuc,
S 2.035.648
Expenditures
Personal Services $ 1,484,138
Operating Expenses 190,070
Other Uses 351.440
Community Development Block Grant (CDEIG) Fund
Revenues
Grant Revenues $ 377,497
Toml C0BG Reve.MlrS S 377 497
Expenditures
Personal Services $ 116,717
i0 5 E 260.780
maw"m
Home (HUDI Fund
Revenues
Grant Revenues $ 120.0D0
Expenditures
Operating Expenses $ 115.000
5000
CDBG Disaster RecovM Fund
Revenues
13500
Reserves $ 13.500
Woodlands Neighborhood Improvement District Fund
Revenues
Aa.ro ted Fund Balance $ 14,721
Empenclitum
0 4 E 14,721
General Obligation (GO) Debt Service
Revenues
Taxes
$ 220,329
Interest Incorne
600
!gu�Fund L=alarce
33.271
Expenditures
Debt $am"
$ 25-4200
T.tcd GO Dobt
$ 254 200 1
Page 2 of 4
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2012 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2233
IFY 2012 BUDGET
ORDINANCE
TO 2233
Revenue Bond Fund
Revenues
Miscellaneous
$ 147,000
Operating Transfers In
Toml R—er-c, Bond FL411LI k-01U—
21672_§00_
S 2 911) 60P
Expenditures
Debt Service
$ 2,819,600
Total Rc-votme Borid F uyid Exl)��iirfitkjr—
2.819 600
Capital Equipment Fund
no--nu—
Interfund Transfers $ 2,441,000
Toml Ca[�It3i FC101I)ItIOFIt I'Llfid R('Vk'[1LJ— 2 441 000
Eximnditums
Capital Outlay $ 708.500
C t'
1.732,600
General Capital improvements Fund
Revenues
Investment Inwme
$ 90,000
Appropriated Fund Balance
1,625,900
0 . n Tm—fom 1.
An CnA
Total Go.,
1 756.400
Expenditures
Operating Expenses
300,000
Capital Outlay
1.306,400
150.000
Public Service Facilities Fund
Rmmnues
Intergovernmental $ 750,000
Interest Income 25,000
lanoe 1,195,000
60iiffia
Expenditures
Capital Outlay $ 1,945,000
Conbnqg=y 25 DUQ7
T o t � i I P i i i � I i c. ', i � r, i c. �' Fa,.. i I i t i es E - J)U I I d I t L I I U S $ 1 570 0011 1
CIP 05 Revenue Bond Fund
Revenues
Interest Income $ 20,000
Fxpendltu�
Reserves $ 20.DDO
Stormwater Mampril Fund
Revenues
Stormweter Drainage Fees
$ 5,102,400
Investment Income & Misc Rev
110,000
I ot�jl Storiii—t- mmilg�-lnllt Rcvcf)LICS
5 212 400
ExDonses
Personal Services
$ 1,665.458
Operating Expenses
1,973,132
Capital Outlay
894,575
Debt Service
404,100
Contingency
237,435
Reserves
37-700
F.tr,1
5 2 12 400
Page 3 of 4
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2012 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2233
rY 2012 BUDGET
ORDINANCE
FUND TO 2.233
Utilities Fund
Revenues
Water Revenues
$ 7,685,772
Sewer Revenues
12,905,875
Late Charges
150,000
Charges for Services
407,500
Miscellaneous
8,000
Investment Income
105,000
Expenses
Personal Services
$ 5,412,494
Operating Expenses
11,673,445
Capital Outlay
2,731,750
Debt Service
904,400
Contingency
381,458
Reserves
158,600
_TDt.11 MIMI— FUI)d FX[-1—.S
21.262 147
Risk Management Fund
Revenues
Charges for Services $ 1,222,616
Miscellaneous 66.000
Miscellaneous 1.309,404
Total Risk Management Fund R�venkm,5 $ 2 5W 020
Eximni
Personal Services $ 369,224
Operating Expenses 1,977,196
ContinqonL-< 260,000
Total Risk Management Fund Exp�.f-r.5 $ 2.59'7.020
Page 4 of 4
Attachment B
City of Tamarac, Florida
FY 2012 Proposed Budget
FINANCIAL MANAGEMENT POLICIES
The National Advisory Council on State and Local Budgeting (NACSLB) developed a comprehensive set of
recommended budget practices that has been endorsed by the Government Finance Officers Association,
ICMA, academia, etc. These recommended practices provide a framework for the budget process
encompassing a broad scope of governmental planning and decision -making with regard to the use of
resources.
Element # 4 of Principal # 2, Adopt Financial Policies addresses the need for jurisdictions to establish policies to
help frame resource allocation decisions.
As such, following are recommended financial management policies developed within the guidelines of the
NACSLB) with the associated measurable benchmarks (use word to describe that it can be measured) for
adoption by the City Commission.
OPERATING MANAGEMENT
Policy #1: Revenue estimates for annual budget purposes should be conservative. In this light, General Fund
revenues should be budgeted in the manner delineated below.
A. Property taxes should be budgeted at 95% of the Property Appraiser's estimate as of July.
B. State shared revenues should be budgeted at 95% of the State Department of Revenue estimate.
This includes the Communication Services Tax, Half -cent Sales Tax and State Revenue Sharing.
C. Franchise fee revenue should be budgeted at 95% of the maximum estimate prepared by Financial
Services Department.
D. Public Service Taxes on Electric, Propane and Natural Gas should be budgeted at 95% of the
maximum estimate prepared by the Financial Services Department.
Policy #2.- The annual budget should be maintained in such a manner as to avoid an operating fund deficit. The
annual budget should show fiscal restraint. Expenditures should be managed to create a positive cash balance
(surplus) in each fund at the end of the fiscal year.
Policy #3; The City should maintain a prudent cash management and investment program in order to meet daily
cash requirements, increase the amount available for investment, and earn the maximum rate of return on
invested funds commensurate with appropriate security. The City will use the following performance
benchmarks for its investment portfolio.
A. The Bank of America Merrill Lynch 1-3 Year US Treasury & Agency Index which is a subset of The
Bank of America Merrill Lynch US Treasury & Agency Index including all securities with a remaining
term to final maturity less than 3 years, will be used as a benchmark for the performance of funds
designated as core funds and other non -operating funds that have a longer -term investment horizon.
The index will be used as a benchmark to be compared to the portfolio's total rate of return.
B. The S & P Rated LGIP Index/All will be used as a benchmark as compared to the portfolio's net book
value rate of return for current operating funds.
Policy 94: Reserve funds shall not be used to fund recurring expenditures. Fund balances should be
maintained at fiscally sound levels in all funds. Such levels are delineated below.
Attachment B
The City shall maintain a minimum undesignated fund balance in the General Fund of 5% of annual
expenditures, including Interfund transfers out.
FINANCIAL MANAGEMENT POLICIES
Reserved/Designated:
Disaster Reserve
$1,000,000 FY 2011
$1,000,000 FY 2012
$1,000,000 FY 2013
The disaster reserves are to be used in emergency situations and as a match for
Federal Emergency Management Agency (FEMA) funds.
Capital Vehicles and Equipment $500,000 FY 2011
$500,000 FY 2012
$500,000 FY 2013
Reserves shall be used to fund emergency replacements and/damaged equipment vehicles only.
Facilities Maintenance $400,000 FY 2011
$400,000 FY 2012
$400,000 FY 2013
Land Acquisition $3,000,000 FY 2011
$3,000,000 FY 2012
$3,000,000 FY 2013
Economic Development $500,000 FY 2011
$500,000 FY 2012
$500,000 FY 2013
Economic Stabilization $3,000,000 FY 2011
$3,000,000 FY 2012
$3,000,000 FY 2013
Technology Replacement $800,000 FY 2011
$800,000 FY 2012
$800,000 FY 2013
After all general fund minimum reserve balances have been met excess unciesignated reserves may be set
aside to provide additional funding in any designated reserve.
Water & Sewer:
A. An operating reserve balance at least equal to 25% of the cost of operation and maintenance in the
annual budget for the then current fiscal year.
B. Any surplus revenue in excess of this operating reserve minimum balance target is utilized to pay for all
or a portion of the cost of capital projects.
C. An annual transfer to the Renewal and Replacement Fund equal to 5% of the prior fiscal year's gross
revenues (not cumulative).
D. After deposit, surplus Renewal and Replacement funds above the Renewal and Replacement Fund
Requirement are available to fund capital projects and these funds are used for this purpose in each
year.
FINANCIAL MANAGEMENT POLICIES
Attachment B
Stormwater:
A. A working capital reserve of 10% of annual revenues shall be budgeted in the annual budget for the
then current fiscal year. This amount is not cumulative.
Policy #5: The City shall maintain adequate protection from loss due to property damage or liabilities of the
City. The City shall maintain a risk fund for workers' compensation and propertylliability and ensure adequate
resources are available to support the value of incurred but not reported (IBNR) claims.
Policy #6* The City will not commit itself to the full extent of its taxing authority.
Policy #7: The City will not fund ordinary recurring municipal services with temporary or nonrecurring revenue
sources.
Policy #8: Actual indirect costs associated with the operations of all funds other than the general fund will be
identified and accounted against the operations of those funds and be reimbursed to the general fund.
Policy #9: All fee schedules and user charges should be annually reviewed for adjustment to ensure that rates
are equitable and cover the total cost of the service or that portion of the total cost established by policy of the
Tamarac City Commission. The following framework is recommended by the administration to be applied to user
fees:
A. Total Fee Support (100%)
Enterprise Funds:
Water/Sewer
Stormwater
Special Revenue Funds:
Building Fund
B. Moderate Fee Support (40 - 100%)
General Fund:
Planning
Zoning
C. Parks & Recreation — Fees shall be established in accordance with Administrative Policy 04-03
Parks & Recreation Fees shall be adjusted annually to maintain, at a minimum, the same percentage of
cost recovery as in the prior year.
Policy #10: Payment in Lieu of Taxes shall be charged to the Utilities and Stormwater funds at the rate of 6% of
revenue for the purpose of recovedng the costs associated with administering the use of, maintenance of, and
ensuring the safe use of its streets, rights -of -way and public owned properties used by the utilities and storm
water funds in providing and furnishing services to its customers,
Policy #11: The financial burden on the City's taxpayers must be minimized through systematic annual program
reviews and evaluation aimed at improving the efficiency and effectiveness of City programs. As such, the
annual budget will be based on a City-wide work program of goals, implemented by departmental goals and
objectives.
Policy #12: The City's role in social service funding should be supplemental (addressing special or unique local
needs) to the basic responsibilities of regional agencies. Funding shall be restricted to those funds provided
through the Community Development Block Grant (C.D.B.G) program,
Attachment B
111 il-T—Ail, lei T—All ilif_,l Z EW #Ti 14 Z k 920TK9314-1
Policy #13: City management is responsible for recovery of budgeted and non -ad valorem revenues as planned
for in the budget. Management shall maintain adequate billing and claiming processes in order to effectively
manage their accounts receivable systems in conformance with the fiscal plan and sound business principles.
Policy #14: The City will annually review the Capital Improvements Element of the Comprehensive Plan to
ensure that required fiscal resources will be available to provide the public facilities needed to support the
adopted level of service standards.
Policy #15: The City will annually prepare a six -year asset improvements program. The asset improvements
program will identify the source of funding for all projects, as well as the impact on future operating costs.
Policy #16: Every appropriation, except an appropriation for a capital improvement expenditure and multi -year
grants, shall lapse at the close of the fiscal year to the extent that it has not been expended or encumbered. An
appropriation for a capital improvement expenditure and a multi -year grant shall continue in force, i.e. not be
required to be re -budgeted, until the purpose for which it was made has been accomplished or abandoned; the
purpose of any such appropriation shall be deemed abandoned if three (3) years pass without any disbursement
from or encumbrance of the appropriation unless extended by action of the City Commission.
DEBT MANAGEMENT
Policy #17: The City will issue and comply with a comprehensive debt management policy.
INVESTMENT MANAGEMENT
Policy #18: The City will issue and comply with a comprehensive investment management policy.
ACOUNTS MANAGEMENT AND FINANCIAL PLANNING
Policy #19: Accounting systems shall be maintained in order to facilitate financial reporting in conformance with
generally accepted accounting principles of the United States.
Policy #20: An annual financial audit shall be prepared in conformance with Florida state law.
Policy #21: Financial systems shall be maintained in a manner that provides for the timely monitoring of
expenditures, revenues, performance and receivables/billing status on an ongoing basis.
Policy #22, Forecasting of revenues and expenditures for major funds shall be accomplished in conjunction
with the development of the annual operating budget in accordance with recommended practices of the National
Advisory Council on State and Local Budgeting (NACSLB).
Policy #23: The City shall annually seek the GFOA Certificate of Achievement for Excellence in Financial
Reporting and the Distinguished Budget Presentation Award.
ECONOMIC RESOURCES
Policy #24: The City should diversify and expand its economic base in order to relieve the homeowner from the
most significant share of the tax burden and to protect the community against economic downturns. This effort
should include the aftraGtion of new businesses, retaining existing businesses, enticement of new residents, and
tourism.
Policy #25: The City should encourage economic development initiatives that provide growth in the tax base
and employment for City residents as a first priority and in the County and region as a second priority.