HomeMy WebLinkAboutCity of Tamarac Ordinance O-2015-017Temp. Ord. #2327
September 24. 2015
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CITY OF TAMARAC, FLORIDA
ORDINANCE NO. 0-2015-�
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, ADOPTING THE OPERATING
BUDGET, REVENUES AND EXPENDITURES, THE CAPITAL
BUDGET, AND THE FINANCIAL POLICIES FOR THE
FISCAL YEAR 2016; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Tamarac, Florida, has presented to the City
Commission the proposed operating budget, revenues and expenditures and capital budget as
estimated for the Fiscal Year 2016, all as required by Section 7.02 of the Charter of the City; and
WHEREAS, the City Commission in duly called public meetings, reviewed the budget
r. and, having made certain amendments thereto, approved a tentative budget on September 11,
2015; and
WHEREAS, the City Commission authorized a final public hearing on September 24,
2015, at 5:05 p.m. at the Tamarac City Hall, 7525 N..W. 88th Avenue, Tamarac, Florida, and has
caused notice of same to be published in a newspaper of general circulation in the City of
Tamarac according to law; and
WHEREAS, the City Commission has determined the amount of money which must be
raised to conduct the affairs of the City of Tamarac for the Fiscal Year 2016 so that the business
of the city may be conducted on a balanced budget, and has also determined the amount
necessary to be raised by ad valorem taxes upon all of the property, real and personal, within the
corporate limits of the City of Tamarac; and
WHEREAS, the City Manager recommends the proposed budget for Fiscal Year 2016 be
adopted; and
WHEREAS, the City Commission of the City of Tamarac deems it to be in the best
interest of the citizens and residents of the City of Tamarac to approve the budget for Fiscal Year
2016.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
Temp. Ord. #2327
September 24, 2015
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Section 1: That the foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this ordinance.
Section 2: That the City of Tamarac, Florida operating budget, revenues and
expenditures, and the Capital Budget for the Fiscal Year 2016, as provided for in Attachment A,
and by this reference made a part thereof, be and the same is hereby adopted.
If at any time during the fiscal year it appears probable that the revenues available will be
insufficient to meet the amount appropriated, the City Commission shall then take such further
action as necessary to prevent or minimize any deficit and for that purpose it may by ordinance
reduce one or more appropriations.
No appropriation for debt service may be reduced or transferred, no appropriation may be
reduced by any amount required by law to be appropriated or by more than the amount of the
unencumbered balance thereof.
Section 3: That the City Manager, in accordance with Section 7.10(d) of the City
Charter, is authorized to make transfers within departments, and with the approval of the City
Commission, transfer funds between departments, as is permitted by law.
Section 4: That when the City of Tamarac receives monies from any source, be it
private or governmental, by Grant, gift, or otherwise, to which there is attached as a condition of
acceptance, or any limitation regarding the use of or expenditure of the monies received, the
funds so received shall be accepted by the City Commission and incorporated and appropriated
in the budget by amendment, as required by law.
Section 5: That every appropriation, except an appropriation for a multi -year capital
improvement or multi -year grant program, shall lapse at the close of the fiscal year to the extent
that it has not been expended or encumbered. An appropriation for a multi -year capital
improvement or multi -year grant program shall continue in force until the purpose for which it
was made has been accomplished or abandoned; the purpose of any such appropriation shall be
deemed abandoned if three (3) years pass without any disbursement from or encumbrance of the
appropriation
Section 6: That the Financial Policies, as provided for in Attachment B, are hereby
adopted. A copy of the Financial Policies is attached hereto and incorporated herein by
reference.
Section 7: That all Ordinances or parts of Ordinances in conflict herewith are hereby
repealed to the extent of such conflict.
Temp. Ord. #2327
September 24, 2015
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-- Section 8: That if any provision of this Ordinance of the application thereof to any
person or circumstance is held invalid, such invalidity shall not affect other provisions or
applications of this ordinance than can be given affect without the invalid provision or
application, and to this end the provisions of this Ordinance are declared to be severable.
Section 9: That this Ordinance shall become effective immediately upon its passage
and adoption.
PASSED, FIRST READING, 11t' DAY OF September, 2015
PASSED, SECOND READING,
ATT9T:
r
i �W;TPT
PA'rk,MC
CITY CLERK
I HEREBY CERTIFY that
I have approved this
ORDINANCE as to form:
ISUE S. O N
CITY ATTORNEY
24°d DAY OF September, 2015.
LC
MAYOR HARRY DRESSLER
RECORD OF COMMISSION VOTE: 1ST Reading
MAYOR DRESSLER
DIST 1: V/M. BUSHNELL
—!
DIST 2: COMM. GOMEZ
DIST 3: COMM. GLASSER
DIST 4: COMM. PLACKO
RECORD OF COMMISSION VOTE: 2Nm
MAYOR DRESSLER
DIST 1: V/M. BUSHNELL
DIST 2: COMM. GOMEZ
DIST 3: COMM. GLASSER
DIST 4: COMM. PLACKO
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2016 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2327
FY 2016 BUDGET
ORDINANCE
FUND TO 2326
General Fund
Revenues
Taxes
$ 29,162,650
Licenses & Permits
4,967,041
Intergovernmental Revenue
8,142,672
Charges for Services
1,577,674
Fines & Forfeitures
2,117,813
Miscellaneous
1,100,385
Appropriation From Fund Balance
3,671,296
Other Sources
;,Total Fund Revenue
6,508,141
$ 57,247,672
General
Expenditures
City Commission
$ 631,075
City Manager
1,770,882
City Attorney
590,580
City Clerk
550,742
Finance
2,823,255
Human Resources
1,276,360
Community Development
1,780,365
Police
16,311,484
Public Works
7,631,688
Parks & Recreation
4,718,824
Information Technology
2,478,368
Non -Departmental
16,684,049
Total General Fund Expenditures
$ 57,247,672
Fire Rescue Fund
Revenues
Intergovernmental Revenue
$ 49,000
Emergency Service Fees
1,938,190
Interest Income
31,480
Special Assessment
11,601,000
Interfund Transfers
5,977,733
Appropriation from Fund Balance
1,468,860
Other Sources
Fire Rescue Fund Revenue
806,490
$ 21,872,753
Total
Expenditures
Personal Services
$ 14,947,979
Operating Charges
1,399,755
Capital Outlay
2,196,399
Debt Service
412,373
Other Uses
2,545,309
Contingency
350,937
Reserves
20,001
Total Fire Rescue Fund Expenditures
$ 21,872,753
Page 1 of 8
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2016 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2327
FY 2016 BUDGET
ORDINANCE
FUND TO 2326
Streetscape Improvement Fund
Revenues
Appropriation F• • Balance tal . 11
ToStreetscape Improvement Revenue $ 651,200
Expenditures
Other Uses• 11
Total Streetscape Improvement Expenditures $ 651,200
Public Art Fund
Revenues
Charges for Service $ 150,000
Interest Income 4,000
Appropriation From Fund Balance 681,000
Total• • •0-
Expenditures
Operating Charges $ 85,000
Contingency 750,000
Total Public Art Fund Expenditures $ ••-
Local Option Gas Tax 3-Cents Fund
Revenues
Taxes $ 373,500
Interest Income 2,000
Appropriation From Fund Balance 451,706
Total Local Option Gas Tax Revenue $ 827,206
Expenditures
Operating Charges $ 576,400
Reserve 250,806
Total Local Option Gas Tax Expenditures $ 827,206
Building Fund
Revenues
Licenses & Permits
$ 2,537,000
Charges for Services
12,000
Fines & Forfeitures
195,000
Interest Income
2,000
Appropriation From Fund Balance
289,400
Total Building Fund Revenues
$ 3,035,400
Expenditures
Personal Services
$ 1,994,962
Operating Expenses
Capital Outlay
Other Uses
Page 2 of 8
196,202
13,200
831,036
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2016 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2327
FY 2016 BUDGET
ORDINANCE
FUND TO 2326
RCMP Grant Fund
Revenues
Intergovernmental Revenue $ 194,000
Total RCMP Revenues $ 0••
Expenditures
Personal Services 7,612
Operating Expenses $ 186,388
Total. • 00•
Community Development Block Grant (CDBG) Fund
Revenues
Intergovernmental Revenue $ 366,236
D:
Expenditures
Personal Services $ 137,783
Operating Expenses 228,453
Total D-
State Housing Initiative Program (SHIP) Fund
Revenues
Grant Revenues $ 293,709
Total0.
Expenditures
Personal Services $ 27,862
Other Uses 265,847
Total• . 0•
Home (HUD) Fund
Revenues
Intergovernmental Revenue $ 70,794
Expenditures
Personal Services $ 7,996
Operating Expenses 62,798
Total• • •
Neighborhood Stabilization Program 3 (NSP3) Fund
Revenues
Miscellaneous
$ 250,000
TotalRevenues•00
Expenditures
Personal Services
$ 20,874
Operating Expenses
229,126
• 0••
Total.-
Page 3 of 8
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2016 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2327
FY 2016 BUDGET
ORDINANCE
FUND TO 2326
Affordable Housing Impact Fees
Revenues
Impact Fees $ 60.000
Expenditures
Other Uses $ 60,000
Total Affordable Housing Impact Fees Fund Expenditures $ 60,000
General Obligation (GO) Debt Service
Revenues
Taxes $ •11
Total GO Debt Service Revenues $ 263,600
Expenditures
Debt Service $ 263,601
Total GO Debt Service Expenditures $ 263,600
Revenue Bond Fund
Revenues
Interfund Transfers:11
Interest • - 3,000
Total Revenue Bond Fund Revenues $ 2,540,800
Expenditures
Debt Service $ 2,540,800
Total Revenue Bond Fund Expenditures $ 2,540,800
Capital Equipment Fund
Revenues
Interfund Transfers $ 262,000
Appropriation From Fund Balance 128,000
Total Capital Equipment Fund Revenues $ 390,000
Expenditures
Capital Outlay $ 153,000
Contingency 237,000
Total•ital Equipment Fund Expenditures $ 390,000
Capital Maintenance Fund
Revenues
Interfund 500,000
Total Capital Maintenance Fund $ 500,000
CapitalExpenditures
Outlay $ 127,500
Contingency11
Total Golf Course CIP Fund Expenditures $ 500,000
Page 4 of 8
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2016 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2327
FY 2016 BUDGET
ORDINANCE
FUND TO 2326
General Capital Improvements Fund
Taxes $ 600,000
Interfund Transfers 1,710,300
Appropriation From Fund Balance 420,745
ImprovementsTotal Gen. Capital 0,
Expenditures
Operating Expenditures $ 610,300
Capital Outlay 369,745
Other Uses 551,000
Contingency 1,200,000
Total Gen. Capital Improvement Expenditures $ 0,
Corridor Improvement Fund
Revenues
Intergovernmental Revenue $ 532,697
Interfund Transfer 1,651,200
Expenditures
Operating Expenditures $ 55,000
Capital Outlay 1,678,897
Contingency 450,000
CorridorTotal
Public Service Facilities Fund
Revenues
Appropriation Fr• • Balance $ 1,249,000
Total Public Service Facilities Revenues $ 1,249,000
Expenditures
• _ Uses $ 1,249,000
Total Public Service Facilities Expenditures $ 1,249700
rl
CIP 05 Revenue Bond Fund
Revenues
Interfund Transfers $ 1,800,000
Debt Proceeds 2,000,000
Total CIP 05 Revenue Bond Fund Revenues $ 3,800,000
Expenditures
CaoitalOutlav $ 3,800,000
Page 5 of 8
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2016 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2327
FY 2016 BUDGET
ORDINANCE
FUND TO 2326
Tamarac Village Fund
Revenues
TransfersInterfund •
,775
Total Tamarac Village Fund Revenues $ 779,775
Expenditures
Operating Expenditures
D-• - • 111
Total Tamarac Village Fund Expenditures $ 779,775
Stormwater Management Fund
Stormwater Drainage Fees $ 5,355,516
Investment Income & Misc Rev 60,000
Interfund Transfers 349,036
Appropriation From Net Asset 44,062
Total Stormwater Management Revenues $ :0:
,614
Expenses
Personal Services $ 1,724,210
Operating Expenses 2,195,825
Capital Outlay 146,000
Other Uses 886,684
Debt Service 403,000
Contingency 300,000
Reserves 152,895
Total Stormwater Management Expenditures $ :0:
,614
Stormwater Capital Project
Revenues
::..:
Total Stormwater Capital Project Fund Revenues $ 886,684 11
Expen
.Capit•utlay :..:
Total. Stormwater Capital Project Fund Expenditures $ 886,684
Utilities Fund
Revenues
Charges for Services $ 25,271,167
Interest Income 82,800
Miscellaneous 8,000
Appropriation From Net Asset 2,857,434
Total Utilities Fund Revenues $ 28,219,401
Page 6 of 8
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2016 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2327
FY 2016 BUDGET
FUND
ORDINANCE
TO 2326
Expenses
Personal Services
$ 5,853,158
Operating Expenses
13,737,977
Capital Outlay
300,400
Other Uses
7,067,863
Debt Service
910,000
Contingency
250,000
Reserves
100,003
Total Utilities Fund Expenses
$ 28,219,401
Utilities Renewal & Replacement (R&R) Fund
Revenues
Interfund Transfers $ 7,050,000
Appropriation From Net Asset 1,000,000
Total Utilities R&R Fund Revenues $ 8,050,000
Expenses
Operating $ 250,000
Capital Outlay 7,800,000
Total Utilities R&R Fund Expenses $ 8,050,000
Colony West Golf Course Fund
Revenues
Charges for Services $ 2,372,689
Miscellaneous 263,460
Interfund Transfers 419,132
ColonyTotal
Expenses
Operating Expenses $ 2,422,587
Capital Outlay 278,715
Contingency 353,979
Total• •ny West Golf Course• Expenses
Health Insurance Fund
Revenues
Charges for Services $ 4,892,900
Total Health Insurance Fund Revenues $ 4,892,900
Expenses
Operating Expenses4,764,976
Contingency 127,924
Total Health Insurance Fund Expenses $ 4,892,900
Page 7 of 8
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2016 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2327
FY 2016 BUDGET
FUND ORDINANCE
TO 2326
Risk Management Fund
Revenues
Charges for Services
$ 1,428,173
Interest Income
35,100
Miscellaneous
15,000
Appropriation from Net Assets
1,169,857
—13-0
Total Risk Management Fund Revenues
$ 2,W-,
Expenses
Personal Services
$ 387,499
Operating Expenses
2,010,631
Contingency
250,000
Total FY16 Budget $ 153,703,097
Page 8 of 8
Attachment B
FINANCIAL MANAGEMENT POLICIES
The National Advisory Council on State and Local Budgeting (NACSLB) developed a comprehensive
set of recommended budget practices that has been endorsed by the Government Finance Officers
Association, ICMA, academia, etc. These recommended practices provide a framework for the
budget process encompassing a broad scope of governmental planning and decision -making with
regard to the use of resources.
NACSLB Principal 2, Element 4, "Adopt Financial Policies" addresses the need for jurisdictions to
establish policies to help frame resource allocation decisions. As such, the following are five
categories of recommended financial management policies developed within these guidelines with the
associated measurable benchmarks for adoption by the City Commission. The five categories are
Operating Management, Debt Management, Investment Management, Account Management and
Financial Planning & Economic Resources and are detailed below:
Policy #1:
Revenue estimates for annual budget purposes should be conservative. In this light, General Fund
revenues should be budgeted in the manner delineated below.
1.1. Property taxes should be budgeted at 95% of the Property Appraiser's estimate as of July.
1.2. State shared revenues should be budgeted at 95% of the State Department of Revenue
estimate. This includes the Communication Services Tax, Half -cent Sales Tax and State
Revenue Sharing.
1.3. Franchise fee revenue should be budgeted at 95% of the maximum estimate prepared by
Financial Services Department.
1.4. Public Service Taxes on Electric, Propane and Natural Gas should be budgeted at 95% of
the maximum estimate prepared by the Financial Services Department.
Policy #2:
The annual budget should be maintained in such a manner as to avoid an operating fund deficit. The
annual budget should show fiscal restraint. Expenditures should be managed to create a positive
cash balance (surplus) in each fund at the end of the fiscal year.
Policy #3:
The City should maintain a prudent cash management and investment program in order to meet daily
cash requirements, increase the amount available for investment, and earn the maximum rate of
return on invested funds commensurate with appropriate security. The City will use the following
performance benchmarks for its investment portfolio.
3.1. The Bank of America Merrill Lynch 1-3 Year US Treasury & Agency Index which is a
subset of The Bank of America Merrill Lynch US Treasury & Agency Index including all
securities with a remaining term to final maturity less than 3 years, will be used as a
benchmark for the performance of funds designated as core funds and other non -operating
funds that have a longer -term investment horizon. The index will be used as a benchmark to
be compared to the portfolio's total rate of return.
Attachment B
3.2. The S & P rated LGIP Index/All will be used as a benchmark as compared to the
portfolio's net book value rate of return for current operating funds.
FINANCIAL MANAGEMENT POLICIES
Policy #4:
The City shall maintain a minimum undesignated fund balance in the General Fund of 5% of annual
expenditures, including Interfund transfers out.
Reserve funds shall not be used to fund recurring expenditures. Fund balances should be maintained
at fiscally sound levels in all funds. Such levels are delineated below.
Reserved/Designated: Disaster Reserve
The disaster reserves are to be used in emergency situations and as a match for Federal Emergency
Management Agency (FEMA) funds.
Disaster Reserve $1,000,000 $1,000,000 $1,000,000
Reserves shall be used to fund emergency replacements and/or damaged equipment vehicles only as
categorized below:
After all general fund minimum reserve balances have been met; excess undesignated reserves may
be set aside to provide additional funding in any designated reserve.
Water & Sewer Fund:
• An operating reserve balance of three months of operating and maintenance expenses or a
minimum of $5,000,000.
• Any surplus revenue in excess of this operating reserve minimum balance target is utilized to
pay for all or a portion of the cost of capital projects.
Stormwater Fund:
• A working capital reserve of 10% of annual revenues shall be budgeted in the annual budget
for the then current fiscal year. This amount is not cumulative.
Policy #5:
The City shall maintain adequate protection from loss due to property damage or liabilities of the City.
The City shall maintain a risk fund for workers' compensation and property/liability and ensure
adequate resources are available to support the value of incurred but not reported (IBNR) claims.
Policy #6:
The City will not commit itself to the full extent of its taxing authority.
Attachment B
Policy #7:
The City will not fund ordinary recurring municipal services with temporary or nonrecurring revenue
sources.
FINANCIAL MANAGEMENT POLICIES
Policy #8:
The City will maintain a cost allocation process by which the General Fund is reimbursed for actual
indirect costs associated with providing services to other operating funds.
Policy #9:
All fee schedules and user charges should be reviewed annually for adjustment to ensure that rates
are equitable and cover the total cost of the service or that portion of the total cost established by
policy of the Tamarac City Commission. The following framework is recommended by the
administration to be applied to user fees:
9.1 Total Fee Support (100%):
Enterprise Funds:
• Water/Sewer
• Stormwater
Special Revenue Funds:
• Building Fund
9.2 Moderate Fee Support (40 - 100%)
General Fund:
Planning
Zoning
9.3 Parks & Recreation — Fees shall be established in accordance with Administrative Policy
04-03. Parks & Recreation Fees shall be adjusted annually to maintain, at a minimum, the
same percentage of cost recovery as in the prior year.
Policy #10:
Payment in Lieu of Taxes shall be charged to the Utilities and Stormwater funds at the rate of 6% of
revenue for the purpose of recovering the costs associated with administering the use of,
maintenance of, and ensuring the safe use of its streets, rights -of -way and public owned properties
used by the utilities and storm water funds in providing and furnishing services to its customers.
Policy #11:
The financial burden on the City's taxpayers must be minimized through systematic annual program
reviews and evaluation aimed at improving the efficiency and effectiveness of City programs. As
such, the annual budget will be based on a City-wide work program of goals, implemented by
departmental goals and objectives.
Policy #12:
Attachment B
The City's role in social service funding should be supplemental (addressing special or unique local
needs) to the basic responsibilities of regional agencies. Funding shall be restricted to those funds
provided through the Community Development Block Grant (C.D.B.G) program.
Policy #13:
City management is responsible for recovery of budgeted and non -ad valorem revenues as planned
for in the budget. Management shall maintain adequate billing and claiming processes in order to
effectively manage their accounts receivable systems in conformance with the fiscal plan and sound
business principles.
FINANCIAL MANAGEMENT POLICIES
Policy #14:
The City will annually review the Capital Improvements Element of the Comprehensive Plan to ensure
that required fiscal resources will be available to provide the public facilities needed to support the
adopted level of service standards.
Policy #15:
The City will annually prepare a six -year asset management program. The asset management
program will identify the source of funding for all projects, as well as the impact on future operating
costs.
Policy #16:
Every appropriation, except an appropriation for capital improvement expenditures and multi -year
grants, shall lapse at the close of the fiscal year to the extent that it has not been expended or
encumbered. An appropriation for a capital improvement expenditure and a multi -year grant shall
continue in force, i.e. not be required to be re -budgeted, until the purpose for which it was made has
been accomplished or abandoned; the purpose of any such appropriation shall be deemed
abandoned if three (3) years pass without any disbursement from or encumbrance of the
appropriation unless extended by action of the City Commission.
Policy #17:
The City will issue and comply with a comprehensive debt management policy.
Policy #18:
The City will issue and comply with a comprehensive investment management policy.
ACCOUNTS MANAGEMENT AND FINANCIAL PLANNING
Policy #19:
Accounting systems shall be maintained in order to facilitate financial reporting in conformance with
generally accepted accounting principles of the United States.
Policy #20:
An annual financial audit shall be prepared in conformance with Florida state law.
Policy #21:
4
Attachment B
Financial systems shall be maintained in a manner that provides for the timely monitoring of
expenditures, revenues, performance and receivables/billing status on an ongoing basis.
Policy #22:
Forecasting of revenues and expenditures for major funds shall be accomplished in conjunction with
the development of the annual operating budget in accordance with recommended practices of the
National Advisory Council on State and Local Budgeting (NACSLB).
Policy #23:
The City shall annually seek the GFOA Certificate of Achievement for Excellence in Financial
Reporting and the Distinguished Budget Presentation Award.
FINANCIAL MANAGEMENT POLICIES
Policy #24:
The City should diversify and expand its economic base in order to relieve the homeowner from the
most significant share of the tax burden and to protect the community against economic downturns.
This effort should include the attraction of new businesses, retaining existing businesses, enticement
of new residents, and tourism.
Policy #25:
The City should encourage economic development initiatives that provide growth in the tax base and
employment for City residents as a first priority and in the County and region as a second priority.