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HomeMy WebLinkAbout2018-06-11 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP MONDAY, JUNE 11, 2018 CALL TO ORDER: Vice Mayor Michelle J. Gomez called the Workshop of the City Commission to order at 9:34 a.m. on Monday, June 11, 2018 in Conference Room 105, City Hall, 7525 NW 88th Avenue, Tamarac, FL 33321. ROLL CALL: Vice Mayor Michelle J. Gomez, Commissioner Marlon Bolton, Commissioner Julie Fishman and Commissioner Debra Placko were in attendance. ABSENT: Mayor Harry Dressler Also in attendance were City Manager Michael Cernech, Assistant City Manager Kathleen Gunn, City Attorney Samuel S. Goren and City Clerk Patricia Teufel. PLEDGE OF ALLEGIANCE: Commissioner Fishman led the Pledge of Allegiance. Vice Mayor Gomez moved out of the order of the agenda to take up Item 2 — TR13105 — Award RFP No. 17-03R for Fire Station 36 Project. 2. TR13105 - Award RFP No. 17-03R for Fire Station 36 Project: Item No. 6 (d) on the Consent Agenda. (TR13105) A Resolution of the City Commission of the City of Tamarac, Florida, Awarding RFP No. 17-03R to and approving an Agreement with West Construction, Inc. for the Design/Build of Fire Station 36 Project for a contract amount of $5,199,041.00; a contingency in the amount of $300,000.00 will be added to the project account for a total project budget of $5,499,041.00; authorizing an expenditure from the appropriate accounts; authorizing an appropriation of $300,000.00; providing for conflicts; providing for severability, and providing for an effective date. Assistant Public Services Director John Doherty, Peter Ganci, Principal of West Construction, Inc., Fire Chief Percy Sayles and Purchasing/Contracts Manager Keith Glatz appeared. Fire Chief Sayles appeared and gave a presentation relative to an Update on the response times for Station 36. Mr. Ganci gave a presentation on TR13105, a copy of which is on file in the City Clerk's Office. Assistant Director/ Capital Project Manager Doherty talked about the project schedule, cost of the project and the funding source for the project. Commissioner Placko asked if the renderings were the final renderings and Assistant Director/ Capital Project Manager Doherty said no, it will have to go through the DRC process and then back to the Commission for final approval. Commissioner Placko said she felt that 3 visitor parking spaces were not enough, and Fire Chief Sayles said they will look into additional visitor parking. Commissioner Placko asked when they anticipated starting the project and Assistant Director/ Capital Project Manager Doherty said in approximately 6 months. There was a discussion relative to hiring more firefighters. Commissioner Bolton asked about Public Art for Fire Station 36 and Community Development Director Calloway said no funds have been allocated for public art due to the location and lack of visibility. Commissioner Fishman asked the square footage of Fire Station 36 and Fire Chief Sayles said 13,595 square feet. There was a discussion about the orientation of the new station facing 72"d Street and not University Drive. Vice Mayor Gomez moved back into the order of the agenda to take up Item 1. Page 1 of 4 COMMISSION WORKSHOP MEETING June 11, 2018 1. TR13115 - Capital Improvement Revenue Bond, Series 2018: Item No. 6 (b) on the Consent Agenda. (TR13115) A Resolution of The City Commission of The City Of Tamarac, Florida authorizing the issuance of not to exceed $19,000,000 in aggregate principal amount City of Tamarac, Florida Capital Improvement Revenue Bonds, Series 2018 for the purpose of financing and/or reimbursing the cost of acquiring, designing, constructing, reconstructing and equipping of various capital improvements of the City, including without limitation capital improvements to the city's sound walls, Fire Station and Parks and Recreation; covenanting to budget and appropriate legally available non - ad valorem revenues to provide for the payment thereof; making certain covenants and agreements for the benefit of the holders of such bonds; authorizing certain officials and employees of the city to take all actions required in connection with the sale, issuance and delivery of such bonds; taking certain other actions with respect to such bonds; authorizing and approving the negotiated sale of such bonds to the underwriters named herein subject to the terms and conditions contained herein; approving the form and authorizing the distribution of a preliminary official statement and execution and delivery of a final official statement; authorizing certain officials to deem final the preliminary official statement for purposes of Securities and Exchange Commission Rule 15c2-12; approving the form and authorizing the execution and delivery of a bond purchase agreement; appointing the paying agent and registrar; approving the form and authorizing the execution and delivery of a disclosure dissemination agent agreement; providing certain other matters relating to the series 2018 bonds; providing for conflicts; providing for severability; and providing for an effective date. Financial Services Director Marts Mason, Financial Advisor Jeffrey T. Larson, President Larson Consulting Services and Bond Counsel Duane Draper, Esq., Bryant Miller Olive appeared. Finance Director Mason gave a presentation, a copy of which is on file in the City Clerk's Office. Vice Mayor Gomez noted that this bond will allow us to do projects that we have wanted to do for a long time and confirmed that Tamarac is a good investment. Commissioner Bolton asked what will the money will be used for and Finance Director Mason said the funds would cover the Buffer Walls — Phase 2B, Phase 3, Phase 4 and Phase 5; Fire Station 36 and Waters Edge Park. There was a discussion relative to defaulting on bonds and the consequences. Commissioner Bolton noted that the projects listed do not include anything for District 1 and said if his residents cannot benefit from this he cannot support this. Finance Director Mason noted for the record that taxes will not go up because of this bond. Mr. Larson explained the process for paying off debt and Finance Director Mason explained that the reason for doing this bond was to create the capacity to do additional projects in the City. Commissioner Bolton reiterated that he cannot support anything that does not benefit his district. City Manager Cernech said that while this bond does not include projects for District 1 we have done other bonds in the past that included work in District1. City Manager Cernech said some projects are funded with debt and some with cash. Commissioner Placko said she understands that Tamarac has good rating and asked if this will change that and Finance Director Mason replied that this will not change Tamarac's rating and talked about observations made about Tamarac by the rating agencies. Finance Director Mason said we don't talk about the specific buffer wall phases in the Resolution and it is important to understand that when you issue debt, projects have to be completed within three years and you have to spend the money in that three-year time frame. All of the projects are scheduled to be completed within three years. Mr. Draper confirmed that the Resolution refers to general sound walls. Page 2 of 4 COMMISSION WORKSHOP MEETING June 11, 2018 Vice Mayor Gomez recessed the meeting at 10:42 a.m. and reconvened the meeting at 10:54 a.m. with all present as before. 3. T02380 - Code Enforcement Administrative Fines, Costs of Repair & Lien Items: Item No. 8 (a) on Ordinance(s) - First Reading. (T02380) An Ordinance of the City Commission of the City of Tamarac, Florida amending Chapter 2 of the City's Code of Ordinances, entitled "Administration" by specifically amending Article III, entitled "Boards, Committees, Commission," by creating Section 2-73.09 entitled "Administrative Fines, Costs of Repair and Liens" for Code Enforcement orders not complied with and repeat violations in accordance with Section 162.09 Florida Statutes; providing for codification; providing for conflicts; providing for severability; and providing for an effective date. Community Development Director Maxine Calloway and Assistant Community Development Director Frank Zickar appeared. Community Development Director Calloway gave a presentation, a copy of which is on file in the City Clerk's Office. Commissioner Fishman said the ultimate goal is not to foreclose but to get people in compliance. Community Development Director Calloway said our Neighborhood Stabilization Program can help people come into compliance and confirmed that foreclosing is not our ultimate objective. City Attorney Goren noted that the City cannot foreclose on Homesteaded property, but you can foreclose on commercial property. We do have an issue where the violator in question, runs his business out of the house. Commissioner Placko asked what are the City's procedures for dealing with Homesteaded property and Community Development Director Calloway said we will seek an Order of Compliance from a Judge and force the owner to comply. City Attorney Goren added that if they don't take care of the violation, they will be in Contempt of Court. Commissioner Placko said we are not looking to take people's homes away, however, it takes one house to cause a neighborhood to look depressed. Some people have no intention to come into compliance and we need to take this step for the rest of the community. Vice Mayor Gomez said she agrees with her colleagues and asked what happens if a house is condemned. City Attorney Goren said an unsafe structure is not seen as a nuisance and a code officer has to determine if a house is unsafe; however, we have to have a warrant to enter a house. City Attorney Goren said this is a larger tool in the toolbox for the City. City Attorney Goren said there will be some documents on the dais on Wednesday that is dealing with an egregious violation and we will be asking for permission to go to foreclosure. Vice Mayor Gomez commented that she hopes people understand this will not be used on a regular basis. 4. Update Presentation on New Zoning Map. Community Development Director Maxine Calloway and Assistant Community Development Director Frank Zickar appeared. Community Development Director Calloway said they want to give the Commission a draft of the new Zoning Map to review as it is a significant part of the Land Development Code Rewrite. This is just a workshop item, and will give you an opportunity to look at the new map because of the significant changes. Vice Mayor Gomez asked for a copy of the current map for comparison sake. Community Development Director Calloway gave a presentation, a copy of which is on file in the City Clerk's Office. Community Development Director Calloway said the purpose of the Zoning Map Amendments is to consolidate our Zoning District. The current map has 7 County designations and we have 26 zoning districts, this will get it down to 15 districts. Community Development Director Calloway went over the Zoning Map amendments in detail. Community Page 3 of 4 COMMISSION WORKSHOP MEETING June 11, 2018 Development Director Calloway said this will be presented at the June 25, 2018 Workshop with the Consultant, on June 26, 2018 there will be a Community Meeting at 6:00 p.m. at the Community Center; this will be on the June 27, 2018 Commission Meeting Agenda for First Reading; this will go before the Planning Board on July 3, 2018 and this will be on the July 11, 2018 Commission Meeting Agenda for second reading. Community Development Director Calloway responded to a few questions throughout the presentation. 5. Discussion Regarding the Selection of Voting Delegate for Florida League of Cities 92"d Annual Conference. City Clerk Patricia Teufel appeared. After a discussion it was agreed that Commissioner Fishman would be selected as the Voting Delegate for the City of Tamarac. City Attorney Goren said this will be confirmed via a Motion and vote at the meeting on Wednesday evening. 6. Other City Manager Cernech gave the Commission an update on the Broward County Radio Tower. City Manager Cernech said he and Information Technology Director Sucuoglu met with Broward County Administrator Bertha Henry and Assistant County Administrator Alphonso Jefferson to talk about the location of this tower and the County has not changed its position and it must be in Tamarac. We had a lengthy discussion about replacing the current two towers with a larger tower and co -locating the two commercial vendors on the new tower. This was rejected by the County as they will not co -locate the two commercial vendors on to their new tower. City Manager Cernech said they asked the County to look at other locations and they came up with three other locations on University Drive which we consider unacceptable. Commissioner Fishman commented that for the past year the County has made it clear that they only site was the one behind City Hall and now they have come up with three other locations. City Manager Cernech said Fire Chief Sayles and Information Technology Director Sucuoglu left earlier to attend a meeting at the County relative to the Public Safety Communication System and noted that Tamarac is always getting trashed for being uncooperative. With that said, we are still in discussions with the County. Tamarac's position is that co -location has to be on the new tower and the County's position is that they do not want co -location for security reasons. City Manager Cernech while the County can take the land for the tower they have to get the tower approved by the Commission. We need to contact the neighboring communities and have meetings to make them aware of what Broward County is proposing. City Manager Cernech said there is no place in Tamarac to locate a 300+ tower that won't affect someone. There being no further business to come before the City Commission for consideration, Vice Mayor Gomez adjourned the meeting at 11:59 a.m. ofTA ....4;1.q'% Patricia Teufel, C O' City Clerk = W : ESTABLISHED* Q = = 1963 a •, SEAL ••...... co u t4,1 Page 4 of 4 COMMISSION WORKS14dP N SING June 11, 2018