HomeMy WebLinkAbout2018-06-11 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP
MONDAY, JUNE 11, 2018
CALL TO ORDER: Vice Mayor Michelle J. Gomez called the Workshop of the City
Commission to order at 9:34 a.m. on Monday, June 11, 2018 in Conference Room 105,
City Hall, 7525 NW 88th Avenue, Tamarac, FL 33321.
ROLL CALL: Vice Mayor Michelle J. Gomez, Commissioner Marlon Bolton,
Commissioner Julie Fishman and Commissioner Debra Placko were in attendance.
ABSENT: Mayor Harry Dressler
Also in attendance were City Manager Michael Cernech, Assistant City Manager
Kathleen Gunn, City Attorney Samuel S. Goren and City Clerk Patricia Teufel.
PLEDGE OF ALLEGIANCE: Commissioner Fishman led the Pledge of Allegiance.
Vice Mayor Gomez moved out of the order of the agenda to take up Item 2 — TR13105
— Award RFP No. 17-03R for Fire Station 36 Project.
2. TR13105 - Award RFP No. 17-03R for Fire Station 36 Project: Item No. 6 (d) on the
Consent Agenda. (TR13105) A Resolution of the City Commission of the City of
Tamarac, Florida, Awarding RFP No. 17-03R to and approving an Agreement with West
Construction, Inc. for the Design/Build of Fire Station 36 Project for a contract amount of
$5,199,041.00; a contingency in the amount of $300,000.00 will be added to the project
account for a total project budget of $5,499,041.00; authorizing an expenditure from the
appropriate accounts; authorizing an appropriation of $300,000.00; providing for
conflicts; providing for severability, and providing for an effective date. Assistant Public
Services Director John Doherty, Peter Ganci, Principal of West Construction, Inc., Fire
Chief Percy Sayles and Purchasing/Contracts Manager Keith Glatz appeared. Fire
Chief Sayles appeared and gave a presentation relative to an Update on the response
times for Station 36. Mr. Ganci gave a presentation on TR13105, a copy of which is on
file in the City Clerk's Office. Assistant Director/ Capital Project Manager Doherty talked
about the project schedule, cost of the project and the funding source for the project.
Commissioner Placko asked if the renderings were the final renderings and Assistant
Director/ Capital Project Manager Doherty said no, it will have to go through the DRC
process and then back to the Commission for final approval. Commissioner Placko said
she felt that 3 visitor parking spaces were not enough, and Fire Chief Sayles said they
will look into additional visitor parking. Commissioner Placko asked when they
anticipated starting the project and Assistant Director/ Capital Project Manager Doherty
said in approximately 6 months. There was a discussion relative to hiring more
firefighters. Commissioner Bolton asked about Public Art for Fire Station 36 and
Community Development Director Calloway said no funds have been allocated for
public art due to the location and lack of visibility. Commissioner Fishman asked the
square footage of Fire Station 36 and Fire Chief Sayles said 13,595 square feet. There
was a discussion about the orientation of the new station facing 72"d Street and not
University Drive.
Vice Mayor Gomez moved back into the order of the agenda to take up Item 1.
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1. TR13115 - Capital Improvement Revenue Bond, Series 2018: Item No. 6 (b) on the
Consent Agenda. (TR13115) A Resolution of The City Commission of The City Of
Tamarac, Florida authorizing the issuance of not to exceed $19,000,000 in aggregate
principal amount City of Tamarac, Florida Capital Improvement Revenue Bonds, Series
2018 for the purpose of financing and/or reimbursing the cost of acquiring, designing,
constructing, reconstructing and equipping of various capital improvements of the City,
including without limitation capital improvements to the city's sound walls, Fire Station
and Parks and Recreation; covenanting to budget and appropriate legally available non -
ad valorem revenues to provide for the payment thereof; making certain covenants and
agreements for the benefit of the holders of such bonds; authorizing certain officials and
employees of the city to take all actions required in connection with the sale, issuance
and delivery of such bonds; taking certain other actions with respect to such bonds;
authorizing and approving the negotiated sale of such bonds to the underwriters named
herein subject to the terms and conditions contained herein; approving the form and
authorizing the distribution of a preliminary official statement and execution and delivery
of a final official statement; authorizing certain officials to deem final the preliminary
official statement for purposes of Securities and Exchange Commission Rule 15c2-12;
approving the form and authorizing the execution and delivery of a bond purchase
agreement; appointing the paying agent and registrar; approving the form and
authorizing the execution and delivery of a disclosure dissemination agent agreement;
providing certain other matters relating to the series 2018 bonds; providing for conflicts;
providing for severability; and providing for an effective date. Financial Services Director
Marts Mason, Financial Advisor Jeffrey T. Larson, President Larson Consulting Services
and Bond Counsel Duane Draper, Esq., Bryant Miller Olive appeared. Finance Director
Mason gave a presentation, a copy of which is on file in the City Clerk's Office. Vice
Mayor Gomez noted that this bond will allow us to do projects that we have wanted to
do for a long time and confirmed that Tamarac is a good investment. Commissioner
Bolton asked what will the money will be used for and Finance Director Mason said the
funds would cover the Buffer Walls — Phase 2B, Phase 3, Phase 4 and Phase 5; Fire
Station 36 and Waters Edge Park. There was a discussion relative to defaulting on
bonds and the consequences. Commissioner Bolton noted that the projects listed do not
include anything for District 1 and said if his residents cannot benefit from this he cannot
support this. Finance Director Mason noted for the record that taxes will not go up
because of this bond. Mr. Larson explained the process for paying off debt and Finance
Director Mason explained that the reason for doing this bond was to create the capacity
to do additional projects in the City. Commissioner Bolton reiterated that he cannot
support anything that does not benefit his district. City Manager Cernech said that while
this bond does not include projects for District 1 we have done other bonds in the past
that included work in District1. City Manager Cernech said some projects are funded
with debt and some with cash. Commissioner Placko said she understands that
Tamarac has good rating and asked if this will change that and Finance Director Mason
replied that this will not change Tamarac's rating and talked about observations made
about Tamarac by the rating agencies. Finance Director Mason said we don't talk about
the specific buffer wall phases in the Resolution and it is important to understand that
when you issue debt, projects have to be completed within three years and you have to
spend the money in that three-year time frame. All of the projects are scheduled to be
completed within three years. Mr. Draper confirmed that the Resolution refers to general
sound walls.
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Vice Mayor Gomez recessed the meeting at 10:42 a.m. and reconvened the meeting at
10:54 a.m. with all present as before.
3. T02380 - Code Enforcement Administrative Fines, Costs of Repair & Lien Items:
Item No. 8 (a) on Ordinance(s) - First Reading. (T02380) An Ordinance of the City
Commission of the City of Tamarac, Florida amending Chapter 2 of the City's Code of
Ordinances, entitled "Administration" by specifically amending Article III, entitled
"Boards, Committees, Commission," by creating Section 2-73.09 entitled "Administrative
Fines, Costs of Repair and Liens" for Code Enforcement orders not complied with and
repeat violations in accordance with Section 162.09 Florida Statutes; providing for
codification; providing for conflicts; providing for severability; and providing for an
effective date. Community Development Director Maxine Calloway and Assistant
Community Development Director Frank Zickar appeared. Community Development
Director Calloway gave a presentation, a copy of which is on file in the City Clerk's
Office. Commissioner Fishman said the ultimate goal is not to foreclose but to get
people in compliance. Community Development Director Calloway said our
Neighborhood Stabilization Program can help people come into compliance and
confirmed that foreclosing is not our ultimate objective. City Attorney Goren noted that
the City cannot foreclose on Homesteaded property, but you can foreclose on
commercial property. We do have an issue where the violator in question, runs his
business out of the house. Commissioner Placko asked what are the City's procedures
for dealing with Homesteaded property and Community Development Director Calloway
said we will seek an Order of Compliance from a Judge and force the owner to comply.
City Attorney Goren added that if they don't take care of the violation, they will be in
Contempt of Court. Commissioner Placko said we are not looking to take people's
homes away, however, it takes one house to cause a neighborhood to look depressed.
Some people have no intention to come into compliance and we need to take this step
for the rest of the community. Vice Mayor Gomez said she agrees with her colleagues
and asked what happens if a house is condemned. City Attorney Goren said an unsafe
structure is not seen as a nuisance and a code officer has to determine if a house is
unsafe; however, we have to have a warrant to enter a house. City Attorney Goren said
this is a larger tool in the toolbox for the City. City Attorney Goren said there will be
some documents on the dais on Wednesday that is dealing with an egregious violation
and we will be asking for permission to go to foreclosure. Vice Mayor Gomez
commented that she hopes people understand this will not be used on a regular basis.
4. Update Presentation on New Zoning Map. Community Development Director Maxine
Calloway and Assistant Community Development Director Frank Zickar appeared.
Community Development Director Calloway said they want to give the Commission a
draft of the new Zoning Map to review as it is a significant part of the Land Development
Code Rewrite. This is just a workshop item, and will give you an opportunity to look at
the new map because of the significant changes. Vice Mayor Gomez asked for a copy
of the current map for comparison sake. Community Development Director Calloway
gave a presentation, a copy of which is on file in the City Clerk's Office. Community
Development Director Calloway said the purpose of the Zoning Map Amendments is to
consolidate our Zoning District. The current map has 7 County designations and we
have 26 zoning districts, this will get it down to 15 districts. Community Development
Director Calloway went over the Zoning Map amendments in detail. Community
Page 3 of 4 COMMISSION WORKSHOP MEETING June 11, 2018
Development Director Calloway said this will be presented at the June 25, 2018
Workshop with the Consultant, on June 26, 2018 there will be a Community Meeting at
6:00 p.m. at the Community Center; this will be on the June 27, 2018 Commission
Meeting Agenda for First Reading; this will go before the Planning Board on July 3,
2018 and this will be on the July 11, 2018 Commission Meeting Agenda for second
reading. Community Development Director Calloway responded to a few questions
throughout the presentation.
5. Discussion Regarding the Selection of Voting Delegate for Florida League of Cities
92"d Annual Conference. City Clerk Patricia Teufel appeared. After a discussion it was
agreed that Commissioner Fishman would be selected as the Voting Delegate for the
City of Tamarac. City Attorney Goren said this will be confirmed via a Motion and vote at
the meeting on Wednesday evening.
6. Other
City Manager Cernech gave the Commission an update on the Broward County Radio
Tower. City Manager Cernech said he and Information Technology Director Sucuoglu
met with Broward County Administrator Bertha Henry and Assistant County
Administrator Alphonso Jefferson to talk about the location of this tower and the County
has not changed its position and it must be in Tamarac. We had a lengthy discussion
about replacing the current two towers with a larger tower and co -locating the two
commercial vendors on the new tower. This was rejected by the County as they will not
co -locate the two commercial vendors on to their new tower. City Manager Cernech
said they asked the County to look at other locations and they came up with three other
locations on University Drive which we consider unacceptable. Commissioner Fishman
commented that for the past year the County has made it clear that they only site was
the one behind City Hall and now they have come up with three other locations. City
Manager Cernech said Fire Chief Sayles and Information Technology Director Sucuoglu
left earlier to attend a meeting at the County relative to the Public Safety
Communication System and noted that Tamarac is always getting trashed for being
uncooperative. With that said, we are still in discussions with the County. Tamarac's
position is that co -location has to be on the new tower and the County's position is that
they do not want co -location for security reasons. City Manager Cernech while the
County can take the land for the tower they have to get the tower approved by the
Commission. We need to contact the neighboring communities and have meetings to
make them aware of what Broward County is proposing. City Manager Cernech said
there is no place in Tamarac to locate a 300+ tower that won't affect someone.
There being no further business to come before the City Commission for consideration,
Vice Mayor Gomez adjourned the meeting at 11:59 a.m.
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COMMISSION WORKS14dP N SING June 11, 2018