HomeMy WebLinkAbout2018-03-26 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP
MONDAY, MARCH 26, 2018
CALL TO ORDER: Mayor Harry Dressler called the Workshop of the City Commission
to order at 9:44 a.m. on Monday, March 26, 2018 in Conference Room 105, City Hall,
7525 NW 88"' Avenue, Tamarac, FL 33321.
ROLL CALL: Mayor Harry Dressler, Vice Mayor Michelle J. Gomez, Commissioner
Marlon Bolton, Commissioner Julie Fishman and Commissioner Debra Placko were in
attendance.
Also in attendance were City Manager Michael Cernech, City Attorney Samuel S.
Goren, Assistant City Manager Kathleen Gunn and City Clerk Patricia Teufel.
PLEDGE OF ALLEGIANCE: Commissioner Fishman led the Pledge of Allegiance.
1. Presentation of CAFR for FY Ended September 30, 2017 - Financial Services
Director Mark Mason, RS US LLP Senior Manager Anil Harris and RS US LLP Manager
Natalie Wallace.
Financial Services Director Mark Mason recognized Fire Chief Sayles and former Fire
Chief Mike Burton for his vision in getting the fire station in place and also recognized
Financial Services Assistant Director/Controller Christine Cajuste and City staff for their
work in producing the CAFR. He made a presentation to the City Commission regarding
CAFR for FY Ended September 30, 2017, which is on file at the City Clerk's Office and
responded to questions by the City Commission. RS US LLP Senior Manager Anil
Harris talked about the audit process. Mr. Harris spoke about the unmodified opinion
and listed the following findings: there were no significant changes in policy; the
information is reliable and was provided in a timely manner; no disagreement with
management was found. RS US LLP Manager Natalie Wallace said the Pension plans'
self-insurance were reviewed by management and was found to be reasonable. Director
Mason responded to additional questions from Mayor Dressler.
2. TR13070 - Enterprise Content Management (ECM) System Replacement: Item No 6
(c) on the Consent Agenda. (TR13070) A Resolution of the City Commission of the City
of Tamarac, Florida approving the purchase and installation of a Laserfiche Enterprise
Content Management (ECM) System from MCCi, LLC.; authorizing an expenditure for
an amount not to exceed $128,960.50, including the first -year annual maintenance cost
of $27,130.80; authorizing appropriate City Officials to execute a Professional Services
Proposal and Agreement with MCCi, LLC.; authorizing the appropriate City Officials to
approve renewal options; providing for conflicts; providing for severability; and providing
for an effective date.- Information Technology Director Levent Sucuoglu and
Purchasing/Contracts Manager Keith Glatz.
Information Technology Director Sucuoglu and Purchasing/Contracts Manager Glatz
introduced themselves to the City Commission. Director Sucuoglu made a presentation
regarding the Enterprise Content Management System Replacement which is on file at
the City Clerk's Office. Director Sucuoglu responded to questions from the City
Commission. Mayor Dressler thanked the presenters.
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3. TR13081 - Lenovo Computer Lease: Item No 6 (b) on the Consent Agenda.
(TR13081) A Resolution of the City Commission of the City of Tamarac, Florida,
authorizing the appropriate City Officials to execute a new schedule to our existing
Master State & Local Government Lease Agreement with Lenovo Financial Services to —
lease forty three (43) Lenovo computers and twenty (20) docking stations for three (3)
years at an annual cost of $17,255.92 for a total cost of $51,767.76 at the end of three
years, providing for conflicts; providing for severability; and providing for an effective
date. - Information Technology Director Levent Sucuoglu and Purchasing/Contracts
Manager Keith Glatz.
Information Technology Sucuoglu made a presentation regarding Lenovo Computer
Lease contract which is on file at the City Clerk's Office. Mayor Dressler opened the
floor for questions and discussion by the City Commission and having none, thanked
Director Sucuoglu and Manager Glatz for their presentation.
4. Other:
Mayor Dressler asked City Manager Cernech if there is an item to be added to the
agenda for discussion today and City Manager Cernech responded that TR10386,
Amending the City's Charitable Entities List by adding Broward League of Cities Youth
Program was added to the Regular meeting agenda for consideration. City Attorney
Goren reported that the legal department supports the item. Mayor Dressler said item is
to be added to the Consent Agenda for the next regular commission meeting and
explained the item may be pulled for discussion at that time.
There being no further business to come before the City Commission for consideration,
Mayor Dressler adjourned the meeting at 10:24 a.m.
Lillian Pabon, CIVIC
Assistant City Clerk
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