HomeMy WebLinkAbout2018-06-25 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP
MONDAY, JUNE 25, 2018
CALL TO ORDER: Mayor Harry Dressler called the Workshop of the City Commission
to order at 9:35 a.m. on Monday, June 25, 2018 in Conference Room 105, City Hall,
7525 NW 88th Avenue, Tamarac, FL 33321.
ROLL CALL: Mayor Harry Dressler, Vice Mayor Michelle J. Gomez, Commissioner
Marlon Bolton, Commissioner Julie Fishman and Commissioner Debra Placko were in
attendance.
Also in attendance were City Manager Michael Cernech, Assistant City Manager
Kathleen Gunn, Assistant City Attorney Jacob Horowitz and City Clerk Patricia Teufel.
PLEDGE OF ALLEGIANCE: Commissioner Debra Placko led the Pledge of Allegiance.
1. Transportation Surtax Presentation — A presentation was made by Financial
Services Director Mark Mason and Broward County Representatives Gretchen M.
Cassini, Chris Walton and Toni Hui, a copy of which is on file in the City Clerk's Office.
Ms. Gretchen Cassini opened the presentation providing background information and
statistical data on where Broward County is. She spoke about expenditures, Local
Discretionary Sales Surtax and why a penny for mobility is important. She talked aboul
what is taxed and what is not, and how transportation options can improve livability by
eliminating the need for a vehicle. Ms. Cassini updated the City Commission on
Tamarac Requested Projects. Financial Services Director Mark Mason presented
projects submitted in 2016, by the City, which if approved in November, would be
covered by the Sales tax. He also presented City Projects to be submitted for 2018,
Proposed Projects for inclusion by FDOT/Broward County, and Projects submitted to
the MPO that are a part of the 2045 Plan. Ms. Cassini talked about Tamarac -identified
projects currently included in the Mobility Plan and said that 90% of all projects
contemplated by Broward County occur within municipal boundaries. Mr. Hui presented
a map depicting Road/Trafficway Projects noting that the bike lanes along Pine Island
Rd., McNab Rd & Commercial Blvd will connect missing pieces. He also presented a
chart of other factors to consider that shows an expected percentage changes by age
group in Broward County between 2015 and 2030 to be a population of 60+ concluding
that adequate mobility options for aging residents in key to quality of life. Mr. Walton
talked about public transportation program Countywide and said community
involvement is necessary. Mr. Walton spoke about the need for more frequent services
as roads are getting more congested and finding ways to move larger groups of people.
He noted that the Rapid Bus Service on 441 will be running in 15 minutes intervals. Ms.
Cassini talked about intersection improvements for the next 5-year plan, adapting to
new technology and the needs for new Communication and Infrastructure. Mr. Walton
spoke about Paratransit and the Proposed plan for regional mobility and transportation
Enhancements. Commissioner Fishman asked what the County is doing for the current
paratransit program. Commissioner Fishman talked about complaints received related
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to bus drivers not being cooperative and Mr. Walton said background checks are done
on employees, and they provide 40 hours of training on passenger relations and how to
handle difficult situations and noted that each vehicle has cameras. Vice Mayor Gomez
said to let riders receive the message of reporting complaints. She asked what happens
if the Proposed Surtax Plan does not pass and Mr. Walton responded that Broward
County is committed to funding either way. Commissioner Placko asked how are calls
dispatched and Mr. Walton responded it is based on the closest vehicle. Mayor Dressler
asked how much money the City received for the last 5 years and Financial Services
Director Mason responded approximately $2 million and added that 2016 information is
included already on the plan as it exists today. Commissioner Bolton left the meeting at
10:35 a.m. returning at 10:47 a.m. Ms. Cassini said bonds will not be issued to fund
these programs and funding is on a pay-as-you-go basis. Mayor Dressler asked impact
of Internet Sales Tax on this issue. City Attorney Horowitz said Internet Sales Tax has
no impact on this issue but will look into it further. Mayor Dressler asked if there is any
data of what other Cities received. Ms. Cassini said the County is currently working on
it. Mayor Dressler discussed his concerns regarding congested areas and how adding
more or buses will help reduce road congestion. Commissioner Placko inquired about
what part will the MPO play on this issue and Cassini responded she will meet with
officials to figure that out. Mayor Dressler recessed the meeting at 11:00 a.m.
Mayor Dressler reconvened the meeting at 11:15 a.m. with all present as before and
opened the floor for City Commission questions. Mayor Dressler recognized Vice Mayor
Gomez and she expressed her concerns regarding sales tax, the benefits to the
residents and asked if the plan includes dollars to be repaid. Ms. Cassini said that
payments will be made when invoices are presented, and she is not sure about active
payments. Vice Mayor Gomez also inquired about projects on the list already completed
and her concerns with Broward County Plans as well as City Plans and asked Ms.
Cassini to please look into it. Mr. Hui said the agency will do everything they can to
accommodate the issues in the City of Tamarac. Vice Mayor Gomez inquired about
Rock Island and Bailey Road widening project impacts and Financial Services Director
Mason said City of Tamarac's recommendation is to include the widening of Rock Island
in the FDOT and the MPO Plan. Ms. Cassini referred the City Commission to the
Projects previously submitted in 2016 that will be included, located at the bottom of
page 5, Submissions for 2018 on page 6, top slide, and Proposed Projects for inclusion
by the FDOT/Broward County on the bottom of page 6 are considered the bigger items,
and Projects submitted to the MPO as long-range plans. Financial Director Mason and
Ms. Cassini responded to Vice Mayor Gomez additional concerns related to schools at
94th Street, Turnpike Exit and cut through traffic. Commissioner Placko thanked City
Staff for their diligence and contributions on the list provided. She asked why 30 years.
Ms. Cassini said these are necessary assets and the investments are federalized with
federal monies. Commissioner Placko asked how, when and where is the money
coming in or made available and Ms. Cassini referred the Commissioner to the County
Website to see which projects are taking place for each year. Commissioner Placko
asked questions related to the Oversight Board and how items will be prioritized,
specifically for projects on West Cities and east/west connection. Ms. Cassini said every
effort for district connectivity will be made and this surtax will include many projects for
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all areas but only promised what Broward County can deliver. Commissioner Placko
inquired about projected revenues and Director Mason responded the projection is $360
million dollars. Additional discussion continued related to projects submitted by cities
and how they are going to be prioritized. Ms. Cassini talked about the Mobility Plan that
was developed to distribute funding for the projects. Commissioner Bolton asked if
Broward County can upfront the money then get reimbursed and Ms. Cassini responded
she can look into it as it affects financial audits. Commissioner Fishman inquired about
school zones, like slabs and shelters, specifically for traffic on Commercial Boulevard
and Pine Island Road. Mr. Walton explained bus shelters are created based on
ridership. Commission Fishman inquired about affordable housing, and how items
previously voted on compare to the items now. Ms. Cassini said she will look into it. Mr.
Walton commented on the need for revenue. Vice Mayor Gomez commented on
internal bus and connectivity. With no further discussion, Mayor Dressler thanked all in
attendance and recessed the meeting at 12:06 for lunch.
Mayor Dressler reconvened the meeting as 1:11 p.m. with all present as before.
2. TR13129 — Five (5) Year Renewal Option for Golf Course Management Agreement -
A Resolution of the City Commission of The City of Tamarac, Florida, approving
Agreement Amendment #1 to the agreement with Billy Casper Golf, LLC for golf course
operations services for The Colony West Country Club dated October 24, 2013;
exercising the five (5) year option to renew in accordance with the renewal provisions
contained in the agreement; authorizing the appropriate city officials to execute
Agreement Amendment #1 to the agreement for management and maintenance of the
golf course and the amenities available in the clubhouse including foodservice and pro -
shop operations for a period of five (5) years, for the effective period of October 24,
2018 through October 23, 2023 providing for conflicts, providing for severability;
providing for an effective date. A presentation was made by Financial Services Director
Mark Mason, a copy of which is on file in the City Clerk's Office. Also, present
representing Billy Casper Golf, LLC, were Regional Manager Dan Zimmer and Tony
Chanci, and Purchasing/Contracts Manager Keith Glatz. Financial Services Director
Mason entertained questions from Vice Mayor Gomez related to golf cart utilization and
said all golf carts have been used. Director Mason said 100 golf carts will be traded in.
Vice Mayor Gomez complimented the course and thanked presenters. Commissioner
Placko asked questions related to renewal, transition and background check on staff.
Director Mason noted a scrivener's error that will be corrected. Mr. Chanci responded
background checks are done either on suspicion or by mandatory requests.
Commissioner Fishman complimented the tour taken on the course the previous week
and noted there were bumpy paths for the carts. Director Mason said it is currently
being worked on and added they are looking for alternatives to re-route the golf cart
paths. Mayor Dressler reiterated the correction of the scrivener's error prior to the
meeting on Wednesday and thanked all presenters.
3. T02381 — Adoption of New Land Development Regulations and Zoning Map -
(T02381) An Ordinance of the City Commission of the City of Tamarac, Florida,
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repealing Chapters 10, 11, 18, 21, and 24 of the City of Tamarac's Land Development
and Zoning Regulations , as contained in the City of Tamarac's Code of Ordinances;
adopting a new Land Development Code for the City of Tamarac attached hereto as
Exhibit "A"; adopting a Zoning Map for the City of Tamarac attached hereto as Exhibit
"B"; adopting physical and digital versions of the Land Development Code and Map;
providing for the repeal of all other code provisions and ordinances inconsistent with this
ordinance; providing for transition from existing land development regulations; providing
for conflict; providing for severability; providing for codification as a stand-alone code;
and, providing for an immediate effective date. Community Development Director
Maxine Calloway greeted the City Commission and presented Assistant Community
Development Director Frank Zickar and Clarion Associates Director Matt Goebel, AICP
who is the consultant retained to do the extensive re -write of the Land Development
Code Regulations. Ms. Calloway noted the presentation is the beginning process of the
adoption of the Land Development Regulations as well as the Zoning Map scheduled
for First Reading and part of the legislation for Wednesday's Agenda. A presentation
was made by Mr. Goebel, a copy which is on file in the City Clerk's Office. Mr. Goebel
presented a Consolidated Draft and identified key themes for improvement and
provided an overview of Modules 1, Module 2, and Module 3 presented to the
Commission at previous sessions and said the next step is a time line for adoption and
a public hearing. Ms. Calloway entertained questions by the City Commission. Vice
Mayor Gomez expressed her concerns of pressure presenting such a big item to the
public giving them time to absorb and address their concerns. Mayor Dressler talked
about policies and procedures prior to a vote and discussed time needed to review the
item. Commissioner Placko talked about community meetings and on setting aside a
workshop to discuss this further. Mayor Dressler talked about Community Workshops
where information is presented to the public. Ms. Calloway provided an overview of the
things City Commission asked to have changed. Commissioner Fishman,
Commissioner Placko and Vice Mayor coordinated respective meetings with Mr. Goebel
for the following day. Commissioner Bolton had questions on page 5, requested copies
of presentations be on full-size and raised questions related to the way the draft was
written. Assistant City Attorney Horowitz talked about reviews by a Board and appeals
procedures and Quasi -Judicial items. Commissioner Bolton inquired about items
presented to the Planning Board and to the City Commission and how a Commissioner
can move an item sensitive to his district up to the City Commission for discussion.
Mayor Dressler said decisions are made on a collective basis. Director Calloway talked
about the appeal process and the timeline. Commissioner Placko inquired about items
in progress at the DRC level. Director Calloway explained the process. Vice Mayor
Gomez inquired about the roles of the DRC and the Planning Board. Director Calloway
explained the role and structure of the DRC committee and talked about the call up
provision. City Manager Cernech requested clarification related to Major Site Plans.
Director Calloway explained the process provided an example of a Major Site Plan and
recommendations being proposed to the City Commission. Mayor Dressler asked about
the Planning Board responsibilities. Commissioner Fishman questioned if the
Commission has the call up provision and the ability to ask members of the Planning
Board to move an item to the City Commission, why not able to move forward. Vice
Mayor Gomez commented on having in place the flexibility to bring things forward in
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support to Commissioner Fishman's concerns. Mayor Dressler asked for a consensus
to add Special Exceptions to the proposed draft. Mayor Dressler declared a consensus
to add Special Exceptions to the proposal. Commissioner Bolton made a request
related to page 16 of the presentation. Mayor Dressler recessed the meeting at 3:40
p.m. Mayor Dressler reconvened the meeting at 3:56 p.m. with all present as before.
Director Calloway responded to questions from the Commission related to the impact of
churches in shopping centers. Mayor Dressler said he is not capable of discussing the
issue and ruled no discussion until he can talk to staff.
4. TR13128 -Agreement between Tindale Oliver & Associates and the City of Tamarac
for Development Impact Fee Services - (TR13128) A Resolution of the City Commission
of the City of Tamarac, Florida, approving the award of Request for Proposal Number
18-10R, and execution of an agreement between the City of Tamarac and Tindale
Oliver & Associates Inc., d/b/a/ Tindale Oliver, a Florida Corporation, attached hereto as
Exhibit "2" and incorporated herein; for the development of various impact fees, in an
estimated amount of eighty four thousand, four hundred ($84,400.00) dollars;
authorizing an appropriation of eighty four thousand, four hundred ($84,400.00) dollars;
providing for conflicts; providing for severability; and providing an effective date. A
presentation was made by Community Development Director Maxine Calloway, a copy
which is on file in the City Clerk's Office. Also, present was Purchasing/Contracts
Manager Keith Glatz. Community Development Director Calloway entertained questions
from the City Commission related to fees assessed in the permitting process and talked
about the period to notify. Director Calloway noted the Website availability will be early
in 2019. Vice Mayor Gomez said she looks forward to the results.
5. TR13119 —Settlement Agreement with Prestige Homes - A Resolution of the City
Commission of the City of Tamarac, Florida, authorizing the appropriate City Officials to
execute that certain settlement agreement between Prestige Homes of Tamarac, LLC
and the City of Tamarac in the matters of Prestige Homes of Tamarac, Inc., a Florida
Corporation v. City of Tamarac, Case No: 10-45101(03), Appellate Case No. 4D 17-
3281, pending in the Fourth District Court of Appeal for the State of Florida, and
Prestige Homes of Tamarac, Inc. V. City of Tamarac, Case No. 11-12611(14), pending
in the Circuit Court of the Seventeenth Judicial Circuit in and from Broward County,
Florida, which is attached hereto as Exhibit "A"; and to authorize the appropriate City
Officials to execute the purchase and sale agreement, addenda, a copy of which is
attached hereto as exhibit "b", and all related documents to facilitate the closing of the
transaction between the City of Tamarac and Prestige Homes of Tamarac, LLC, as
sellers, and Rock Island Storage Partners, LLC, as purchaser, for the sale of real
property located at the Northeast corner of Rock Island road and Commercial
Boulevard, known as Tract H, Sabal Palm by Prestige, according to the plat thereof, as
recorded in plat book 178, page 71 of the Public Records of Broward County, Florida,
being more particularly described in Exhibit "B", attached hereto and incorporated
herein; providing for conflicts; providing for severability; and providing an effective date.
Assistant City Attorney Horowitz talked about the settlement of both Prestige Homes
lawsuits going back to 2010 and 2011. The Resolution proposes two things: 1. To
approve a Settlement Agreement with Prestige Homes; and 2. To approve a Purchase
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and Sale agreement with a third -party buyer. If approved by the City Commission, the
parties jointly submit a request to the Broward County Planning Council to remove the
plat restriction on track H, which requires a Fire Station development on the property. In
the event the County rejects the joint request by the City and Prestige, then the
settlement agreements will be void. But if the County were to approve the joint request
and the restriction was remove then we move forward with the purchase and sale
agreement. The respective buyer is Rock Island Storage Partners. The agreed
purchase price is $1,675,000 and the City and Prestige Homes will split proceeds from
the sale of the property 50/50. There will be an exchange of mutual releases and the
stipulation for dismissal of all pending lawsuits with a final component in the closing of
the sale of track H, essentially a rebate remits by the City to Prestige in the amount of
$72,000 plus, which is a credit for funds the City previously received as part of a lien
settlement that occurred years ago involving a prior lawsuit. Assistant City Attorney
Horowitz said the general terms presented are proposed for Commission approval.
Mayor Dressler asked for a consensus from the City Commission to approve the sale of
the property. Commissioner Fishman, Commissioner Gomez, Commissioner Placko
and Mayor Dressler consented to approve, and Commissioner Bolton opposed the sale
of the land. The consensus resulted on 4-1 votes in favor of selling the land.
There being no further business to come before the City Commission for consideration,
Mayor Dressler adjourned the meeting at 4:25 p.m.
Lillian Pabon, CIVIC
Assistant City Clerk
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