HomeMy WebLinkAbout2018-07-09 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP
MONDAY, JULY 9, 2018
CALL TO ORDER: Mayor Harry Dressler called the Workshop of the City Commission to
order at 9.32 a.m. on Monday, July 9, 2018 in Conference Room 105, City Hall, 7525 NW
88th Avenue, Tamarac, FL 33321.
ROLL CALL: Mayor Harry Dressler, Vice Mayor Michelle J. Gomez, Commissioner
Marlon Bolton, Commissioner Julie Fishman and Commissioner Debra Placko were in
attendance.
Also in attendance were City Manager Michael Cernech, Assistant City Manager Kathleen
Gunn, Assistant City Attorney Julie Klahr and City Clerk Patricia Teufel.
PLEDGE OF ALLEGIANCE: Mayor Dressler led the Pledge of Allegiance.
1. Branding Presentation - Public Information & Media Specialist Elise Boston and Senior
Vice President of Radius Global Market Research Judy Hoffman appeared. Ms. Hoffman
gave a presentation, a copy of which is on file in the City Clerk's Office. Ms. Hoffman talked
about the results of the phone survey and methodology, overall satisfaction with services,
key drivers, the Kano Analysis, resident engagement, sources of information and key points
learned. Ms. Hoffman responded to a few questions from Commissioners Placko and
Bolton. Public Information & Media Specialist Boston gave a presentation, a copy of which
is on file in the City Clerk's Office. Vice Mayor Gomez said the Tam -A -Gram needs to
publish 1 or 2 more issues a year — every two months instead of quarterly. Vice Mayor
Gomez commented that the new website was nicely done; is OK with the different color use
for the word Tamarac but wants the wave colors to remain the same. Public Information &
Media Specialist Boston said the additional publications of the Tam -A -Gram is doable but
would cost an additional $50,000, which has not been budgeted. Mayor Dressler
commented that we can find the additional funds for the additional issues of the Tam -A -
Gram. Mayor Dressler talked about Push and Pull Marketing and said he wants to see
where we are 6 months from now regarding people's awareness of the Tam -A -Gram being
online. Commissioner Bolton said he is a proponent of Facebook and disagreed with Ms.
Hoffman's assertion that people are moving away from it. Commissioner Bolton said
several people reached out to him on Facebook to see if the 4th of July Celebration was
going on due to the rainy conditions. People are interested in Facebook and we need to
push it more. Ms. Hoffman said she has a study about Generation XYZ and will get a copy
to the Commission along with other articles. Ms. Hoffman said people are leery of putting
things on Facebook and you can request your file from Facebook, she did it and was
unnerved about what was on there. Mayor Dressler commented that Facebook stock has
recovered since the breach of data. Commissioner Fishman said there are different types
of social media and asked if they looked at Next Door and Ms. Hoffman said they did not
look at that platform because it is customized for a particular neighborhood. Public
Information & Media Specialist Boston added that Next Door is not archivable yet.
2. TR13139 - Recycling Processing: Item No. 6 (e) on the Consent Agenda. (TR13139) A
Resolution of the City Commission of the City of Tamarac, Florida, approving an agreement
with Waste Management Inc. of Florida for Recyclable Material Processing Services
utilizing the Agreement between the City of Coral Springs and Waste Management Inc. of
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Florida; authorizing the appropriate City Officials to execute said Agreement and take all
steps necessary to effectuate the intent of the Resolution; providing for conflicts; providing
for severability; and providing for an effective date. Public Services Director Jack Strain and
Purchasing/Contracts Manager Keith Glatz appeared. Public Services Director Strain gave
a presentation, a copy of which is on file in the City Clerk's Office. Mayor Dressler asked if
Tamarac ever made any money on recycling and Public Services Director Strain said yes
as much as $50,000 a year. Public Services Director Strain said staff recommends entering
into this agreement, but staff will look at other ways, such as teaming up with other cities to
create a co-op. There was a discussion on the Recycle Bank Program. Public Services
Director Strain said we will continue with Single Stream Recycling and continue to make
sure contamination levels are low. Mayor Dressler said we need to educate people with an
article in the Tam -A -Gram and information on the website. Vice Mayor Gomez said they
used to have recycling instructions on top of the recycling bin, but they are illegible and
Public Services Director Strain said they will contact Waste Management for new stickers.
3. TR13122 - Mainlands 16 Clubhouse Parking: Item No. 6 (c) on the Consent Agenda.
(TR13122) A Resolution of the City Commission of the City of Tamarac, Florida, awarding
Bid No. 18-19B to and approving an Agreement with Florida Blacktop, Inc. ("Florida
Blacktop"), for the Mainlands 16 (Forsythe Colony) Clubhouse Parking Lot Renovations
Project, located at 7100 NW 76st Street, in accordance with Bid No. 18-19B for a contract
amount of $75,516.41; a contingency in the amount of $7,551.64 will be added to the
project account, for a total project budget of $83,068.05; approving a Parking Lot
Relocation Agreement between the City of Tamarac, Florida and the Mainlands 16
(Forsythe Colony) Home Owner's Association and authorizing the appropriate City Officials
to execute said Agreements; authorizing an expenditure from the appropriate accounts;
providing for conflicts; providing for severability; and providing for an effective date.
Assistant Public Services Director John Doherty and Purchasing/Contracts Manager Keith
Glatz appeared. Assistant Director/ Capital Project Manager Doherty gave a presentation, a
copy of which is on file in the City Clerk's Office. Commissioner Placko said she met with
one of the Board Members of Mainlands 16 and they are happy with the project.
4. TR 13135 - Tamarac Park Playground Renovation: Item No. 6 (g) on the Consent
Agenda. (TR13135) A Resolution of the City Commission of the City of Tamarac, Florida
authorizing the appropriate City Officials to award RFP#18-15RR to and execute an
Agreement with D.W. Recreation Services, Inc. for the Tamarac Park Playground
Renovation Project for an amount not to exceed $375,383.00; a contingency amount of
$37,538.00 will be added to the project account for a total project budget of $412,921.00;
approving funding from the appropriate Capital Improvement Account; providing for
conflicts; providing for severability; and providing for an effective date. Parks & Recreation
Director Greg Warner, Assistant Park & Recreation Director Linda Probert, Assistant Public
Services Director John Doherty and Purchasing/Contracts Manager Keith Glatz appeared.
Parks & Recreation Director Warner gave a presentation, a copy of which is on file in the
City Clerk's Office. Assistant Parks & Recreation Director Probert talked about the
playground renovations and went over the conceptual designs. Assistant Parks &
Recreation Director Probert responded to a few questions throughout her presentation.
5. TR13134 - Taste of Tamarac 2018 - in -kind support and waiver of fees: Item No. 6 (m)
on the Consent Agenda. (TR13134) A Resolution of the City Commission of the City of
Tamarac, Florida, approving a request from the Tamarac/North Lauderdale Chamber of
Commerce for in -kind support and to waive fees for Friday, October 12, 2018, and
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Saturday, October 13, 2018, for the Taste of Tamarac event to be held at the Tamarac
Community Center on Saturday, October 13, 2018, from 11:30 a.m. to 3,00 p.m.; providing
for permits, proper insurance, and execution of a Hold Harmless Agreement; providing for
conflicts; providing for severability; and providing for an effective date. Parks & Recreation
Director and Tamarac/North Lauderdale Chamber of Commerce Executive Director Peter
Mason appeared. Parks & Recreation Director Warner said this item will be on the Consent
Agenda on Wednesday for In -kind support of the Taste of Tamarac event that will take
place on Saturday, October 13, 2018 from 11:30 a.m. to 3.00 p.m. Parks & Recreation
Director Warner went over the list of waivers and said it totals approximately $5,000 in
support for this event. Mr. Mason thanked the Commission and said he appreciates their
support.
Mayor Dressler recessed the meeting at 11:26 a.m. for lunch and reconvened the meeting
at 12.44 p.m. with all present as before.
6. T02381 - Adoption of New Land Development Regulations and Zoning Map: Item No. 10
(c) on Ordinance(s) - Second Reading. (T02381) An Ordinance of the City Commission of
the City of Tamarac, Florida, repealing Chapters 10, 11, 18, 21, and 24 of the City of
Tamarac's Land Development and Zoning Regulations , as contained in the City of
Tamarac's Code of Ordinances; adopting a new Land Development Code for the City of
Tamarac attached hereto as Exhibit "A"; adopting a Zoning Map for the City of Tamarac
attached hereto as Exhibit "B"; adopting physical and digital versions of the Land
Development Code and Map; providing for the repeal of all other code provisions and
ordinances inconsistent with this ordinance; providing for transition from existing land
development regulations; providing for conflict; providing for severability; providing for
codification as a stand-alone code; and, providing for an immediate effective date.
Community Development Director Maxine Calloway and Assistant Community
Development Director Frank Zickar appeared. Community Development Director Calloway
gave a presentation, a copy of which is on file in the City Clerk's Office. Vice Mayor Gomez
said she has spoken with Pastor Bob and people in the Community and she is fine with
Option 2 based on those conversations. Commissioner Bolton said he prefers Option 1 as
most plazas already have one church and talked about the inability of churches to relocate.
Assistant Community Development Director Zickar said there are other plazas that have no
churches. Commissioner Bolton gave his opinion as to why he favors Option 1 but said the
amortizing should be 3 or 5 years. Community Development Director Calloway went over
the definition of Public, Institutional and Civic uses. Commissioner Fishman said she
understands what Commissioner Bolton is saying about Option 1, but she is leaning more
toward Option 2. Commissioner Placko said she favors Option 1 but does not like
amortizing being 10 years. Assistant City Attorney Klahr said there are issues and concerns
with making the amortizing period too short as a lot of churches have issues with raising
funds. Giving 5 years is not a satisfactory length of time and 7 years is legally sustainable,
but if the length of time is too short it could be legally challenged. Commissioner Fishman
said she wants information on the total number of plazas in Tamarac and Mayor Dressler
said they need this data to formulate an opinion. Assistant Community Development
Director Zickar said he will get that information but he will need about 15 minutes. Vice
Mayor Gomez said fishing in canals and drones need to be addressed in the code as well
and is asking staff to draft language for the Commission to review at the next meeting.
Assistant City Attorney Klahr said there are certain things you can and cannot regulate
relative to drones but that doesn't mean that we cannot come up with some language to
address concerns. Mayor Dressler talked about two incidents in his backyard regarding
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drones and added that it is in the public's best interest to regulate intrusions on people's
privacy. Commissioner Placko asked Captain Glassman what could be done about the
drones and Captain Glassman responded unless we can see that the cameras are being
used as voyeuristic there is really nothing they can do. There was a discussion about the
ownership of air space. Mayor Dressler asked staff to research regulations regarding
drones and Assistant City Attorney Klahr said we need to carefully draft language because
it is subject to heavy pre-emption by the Federal Government. Assistant City Attorney Klahr
said they will look into it and put something together. Mayor Dressler said Home Rule has
been depreciated substantially and objects to having something fly over his house.
Mayor Dressler asked how many plazas we have in Tamarac and Community Development
Director Calloway responded 64 and 15 have assemblies. Mayor Dressler said staff will
have to find out if there are leases with restrictions. Community Development Director
Calloway went over the zoning map and how it relates to where churches can go into
plazas. Mayor Dressler said the impact of this legislation would be essentially to disburse
density of certain types of businesses. There was a lengthy discussion on scenarios of
what churches could move out and who could stay depending on the capacity of the plaza.
Assistant City Attorney Klahr said you have to allow the use somewhere in the City.
Mayor Dressler recessed the meeting at 2:16 p.m. and reconvened the meeting at 2:24
p.m. with all present as before.
Mayor Dressler asked what staff is recommending to the Commission and Community
Development Director Calloway said staff is recommending Option 1, this is the North
Lauderdale model and it has gone unchallenged. There was a consensus (4-1), with Vice
Mayor Gomez preferring Option 2, to accept staffs recommendation of Option 1.
Community Development Director Calloway said she will include Option 1 in the draft on
Wednesday. Vice Mayor Gomez added that she will be speaking with Community
Development Director Calloway and Assistant Community Development Director Zickar
tomorrow about several items for future consideration. City Manager Cernech said that over
the summer break staff will develop the best regulations we can for fishing and drones.
Community Development Director Calloway said this will be done as a text amendment that
will come before the Commission for two readings as an amendment to the adopted code.
Assistant Community Development Director Zickar added that we can always make
amendments to the code.
7. Other
There being no further business to come before the City Commission, Mayor Dressler
adjourned the meeting at 2:31 p.m.
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