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HomeMy WebLinkAbout2018-09-12 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP WEDNESDAY, SEPTEMBER 12, 2018 CALL TO ORDER: Mayor Harry Dressler called the Workshop of the City Commission to order at 9:38 a.m. on Wednesday, September 12, 2018 in Conference Room 105, City Hall, 7525 NW 88th Avenue, Tamarac, FL 33321. ROLL CALL: Mayor Harry Dressler, Vice Mayor Michelle J. Gomez, Commissioner Marlon Bolton, Commissioner Julie Fishman and Commissioner Debra Placko were in attendance. Also in attendance were City Manager Michael Cernech, City Attorney Samuel S. Goren and City Clerk Patricia Teufel. PLEDGE OF ALLEGIANCE: Vice Mayor Gomez led the Pledge of Allegiance. Mayor Dressler asked for a moment of silence in remembrance of the September 11, 2001 victims and First responders on the 17th year after the tragedy. 1. TR13166 FMIT Insurance Renewal FY 2019: Item No. 6 (g) on the Consent Agenda. (TR13166) A Resolution of the City Commission of the City of Tamarac, Florida; authorizing the renewal of General Liability, Automobile Liability, Automobile Physical Damage, Workers' Compensation, and property lines of coverage with the Florida Municipal Insurance Trust (FMIT) for a one (1) year period beginning October 1, 2018 at a cost of $954,096 and payment of any increase resulting from the annual premium audit and any endorsements; providing for conflicts; providing for severability; and providing for an effective date. Risk/Safety Manager Patty Tomaszewski and Financial Services Director Mark Mason appeared. Risk/Safety Manager Tomaszewski spoke about insurance renewals and her recommendation for the City Commission to approve TR13166. She talked about the Florida Property and Casualty market rates and trends analysis made for the first two (2) calendar quarters of 2018 that resulted in making a selection between two companies, PGIT and FMIT. FMIT has been selected based on the quality of the product, the pricing and the services offered which includes several services not currently offered by other carriers. These services include the turn -key on - site recovery support services following a loss and the specialized insurance for the Neighborhood Stabilization Program (NSP). Risk/Safety Manager Tomaszewski talked about the FMIT grant program in which the City obtained an additional $26,805 in grants to help pay for various safety and liability prevention items throughout the City. She said that on discussions in the second and third quarters of FY2018 policy year, FMIT indicated they were anticipating being able to offer a return of premium to members for the Trust's 2016-2017 Fund Year, adding that the City of Tamarac has received this return of premium eleven (11) years in a row. Ms. Tomaszewski said that FMIT also offers services that include FMIT's legal representation, hurricane recovery services and the coverage enhancements for public entities, and recommended the City renew the property and casualty insurance policy with FMIT for FY2019. She summarized increases and decreases offered by FMIT for FY2019 and said there is an overall premium increase of 3.3% or $30,489 from FY2018. The City will be receiving a return of premium from FMIT in the amount of at least $34,243 for FY2017. Ms. Tomaszewski said $610,606 of incentives and credits are already included in the total for FY2019 and Page 1 of 4 COMMISSION WORKSHOP MEETING September 12, 2018 proceeded to respond to City Commission questions. Mayor Dressler thanked and excused the presenters. 2. TR13170 - Addendum to the BSO Agreement for an additional SRO: Item No. 6 (c). (TR13170) A Resolution by the City Commission of the City of Tamarac, Florida Approving the Fifth Amendment to the Law Enforcement Services Agreement between the City of Tamarac and the Broward Sheriffs Office; Authorizing the Appropriate City Officials to Execute the Fifth Amendment to the Agreement for Police Services; Providing for Conflicts; Providing for Severability and Providing for an Effective Date. Financial Services Director Mark Mason and Broward Sheriffs Office Captain Neal Glassman appeared. Financial Services Director Mason provided a brief overview of the August 20t", 2018 Workshop meeting, at which Captain Glassman discussed the Public Safety Act and the requirements for SROs in all schools within the City. Director Mason said the law changed effective July 1, 2018, before the adoption of the new fiscal year budget, requiring the approval of a Fifth amendment to the Law Enforcement Services Agreement for an additional SRO. The BSO agreement included two (2) SRO's; one (1) SRO for the middle school and one (1) SRO shared by two (2) elementary schools. After the law changed, an SRO is now required in each school. Director Mason said the cost for SRO's used to be $46,000 and because of the new law changes, the cost is now $52,000. Director Mason and Captain Glassman provided an update on school's SRO statuses. Commissioner Placko inquired about an update on guardians and Captain Glassman provided an update for each Charter School. Commissioner Placko asked about alternatives on how to deal with the burden on the City. City Attorney Goren responded that the Statute does not give the authority to dig deeper in the obligation and places the burden on local government. City Attorney Goren said the law passed on July 1, 2018 is underfunded, putting the City in a situation where it has no legal right to pursue third -party collection and gives the City no premise to get there. The only way to address it is at the next session in the legislature, to in some way re- open the conversation for additional funding and to make it more in parity with reality. Commissioners continued discussion on the following issues: security issues, traffic issues and the possible use of crossing guards on duty to assist. Commissioner Fishman asked the City Manager if the SRO item can be added to the Legislative Agenda. City Manager Cernech spoke about schools, school safety and how they are funded and explained there is no right answer to funding SROs and school safety. It is done district by district and in some cases school by school. Not all schools have been treated equally within the Broward system. City Manager Cernech said that legislative advocacy on behalf of all the cities would be helpful making sure that the people in Tallahassee know that everyone needs to be treated equally. Children living in Tamarac should be treated the same as children in other cities. Commissioner Fishman said the millage rate increase is only for four years, and if the City adds the item to the legislative agenda now it will have a real solution regarding security in the schools. Commissioner Placko spoke about the Renaissance Charter School traffic and safety issues. Captain Glassman said the school layout is not the best, and complaints have decreased regarding the University Drive side. Commissioner Placko commended Broward Sheriffs Office for their efforts. 3. TR 13155 - BID AWARD 18-20RB Culvert Cleaning: Item No. 6 (b) on the Consent Agenda. (TR13155) A Resolution of the City Commission of the City of Tamarac, Florida, Awarding Bid No. 18-20RB to and approving an Agreement with TV Diversified, Page 2 of 4 COMMISSION WORKSHOP MEETING September 12, 2018 LLC for Citywide Storm Drain Pipe and Culvert Cleaning; authorizing an expenditure from the appropriate accounts not to exceed the approved budget annually for said purpose; effective upon approval through September 11, 2021; authorizing proper City Officials to execute contract renewals; providing for conflicts; providing for severability; and providing for an effective date. Public Services Director Jack Strain, Public Services Assistant Director/Capital Projects Manager John Doherty and Purchasing/Contracts Manager Keith Glatz appeared. Director Jack Strain gave a presentation which is on file at the City Clerk's Office. The presentation contained a short video related to contractor services for the Culvert Inspection and Cleaning, which are issues that may affect Stormwater flow, and then answered questions from the City Commission. Mayor Dressler thanked and excused the presenters. 4. TR13165 - Revising Building Department Fee Schedule: Item No. 6 (d) on the Consent Agenda. (TR13165) A Resolution of the City Commission of the City of Tamarac, Florida revising the City's Building Department Permit Fees to become effective January 1, 2019 pursuant to Exhibit "A" attached hereto and incorporated herein; providing for conflicts; providing for severability; and providing an effective date. Chief Building Official/Director Claudio Grande and Financial Services Director Mark Mason appeared. Building Official/Director Grande made a presentation which is on file at the City Clerk's Office. He answered questions from the City Commission related to the new fee schedule for building renovations and alterations and clarified that the new fee schedule only applies to commercial alterations. He also talked about reviewers' process and inspections. Mayor Dressler talked about people understanding the difference of replacing items not requiring a permit and items that do require a permit. Commissioner Bolton inquired about the menu of fees for the last five (5) years and Mr. Grande responded that in 2017 a revision was made to the 2012 fee schedule as it was hard for customers to determine the percentage when calculating the fees. Commissioner Bolton asked questions about the process for different inspections on the same project. Commissioner Bolton spoke about the difficulty he experienced when calling the Building Department by telephone. Building Official/Director Grande responded that he will look into the matter. Vice Mayor Gomez inquired about phone greetings. Director Grande said there is a 97% customer satisfaction rate and messages are answered within 24 hours or less. Vice Mayor Gomez complemented Director Grande and continued discussion on structural inspections and fee process. Commissioner Placko asked information related to "no movement in 90 days" and Director Grande responded that if there is no activity for 90 days, the permit must be reactivated. Financial Services Director Mason said the new fee schedule, if approved, will be effective on January 1, 2019. Director Grande provided an example regarding inspection process. Mayor Dressler thanked and excused the presenters. 5. Discussion - Changing the Start Time of the September 26, 2018 Meeting to 10:30 a.m. due to Take Your Child to School Day. Parks & Recreation Director Greg Warner appeared. Director Warner talked about a Broward County initiative that is trying to get parents involved with the "Take Your Child to Work" day event, to take place at Tamarac Elementary on September 26, 2018, from 8:15 a.m. to 9:00 a.m. He asked the City Commission to participate in the event and asked for consent to change the start time of the meeting scheduled for September 26, 2018 at 9:00 a.m. to 10:30 a.m. Mayor Dressler opened the floor for a consensus and the Commission consented unanimously (5-0) to approve the request. Page 3 of 4 COMMISSION WORKSHOP MEETING September 12, 2018 6. Other There being no further business to come before the City Commission, Mayor Dressler adjourned the meeting at 11:06 a.m. Lillian Pabon, CIVIC Assistant City Clerk Page 4 of 4 COMMISSION WORKSHOP MEETING September 12, 2018