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Home My WebLink About2018-10-22 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP MONDAY, OCTOBER 22, 2018 CALL TO ORDER: Mayor Harry Dressler called the Workshop of the City Commission to order at 9:36 a.m. on Monday, October 22, 2018 in Conference Room 105, City Hall, 7525 NW 88th Avenue, Tamarac, FL 33321. ROLL CALL: Mayor Harry Dressler, Vice Mayor Michelle J. Gomez, Commissioner Marlon Bolton, Commissioner Julie Fishman and Commissioner Debra Placko were in attendance. Also in attendance were City Manager Michael Cernech, City Attorney Samuel S. Goren and City Clerk Patricia Teufel. PLEDGE OF ALLEGIANCE: Mayor Dressler led the Pledge of Allegiance. 1. TR13197 - Health Insurance Renewal: Item No. 6 (n) on the Consent Agenda. (TR13197) A Resolution of the City Commission of the City of Tamarac, Florida, authorizing the appropriate City officials to renew and execute an agreement with Cigna, providing for administrative services for claims and Flexible Spending Plans and the Employee Assistance Program, the Telehealth Connection Program and the Motivateme Value Program, and to make certain modifications to the Health Insurance program for employees and retirees; providing for conflicts; providing for severability; and providing for an an effective date. HumResources Director Lerenzo Calhoun and and Manager Nora Carles appeared. Human Resources Director Calhoun said since TR13197, TR13198 and TR13199 are all related to insurance renewals there will be just one presentation that would encompass all three insurance items. 2. TR13198 - Stop Loss Insurance: Item No. 6 (o) on the Consent Agenda. (TR13198) A Resolution of the City Commission of the City of Tamarac, Florida, authorizing the appropriate City officials to execute an agreement with Cigna, providing for Stop Loss Insurance; providing for conflicts, providing for severability; and providing for an effective date. 3. TR13199 - Dental Insurance Renewal: Item No. 6 (p) on the Consent Agenda. (TR13199) A Resolution of the City Commission of the City of Tamarac, Florida, authorizing the appropriate City officials to renew and execute an agreement with Cigna, providing for a Dental Insurance Program, and to make certain modifications to the program for employees and retirees; providing for the continuation of the existing cost allocation of the dental insurance premium between the City and employees; providing for conflicts; providing for severability; and providing for an effective date. Benefits Manager Carles gave a presentation, a copy of which is on file in the City Clerk's Office. Benefits Manager Carles went over the City's health and stop loss insurance history from 2013 — 2018 and how we will be moving forward in 2019. Benefits Manager Carles briefly went over the monthly premium history from 2013 to 2018; the plan design history and programs for CY2019 and the projected costs. Benefits Manager Carles then went over the background for the City's dental insurance and the plan structures/premiums. Mayor Dressler complimented Human Resources Director Calhoun and Benefits Manager Carles for the work they did relative to these insurance items. Page 1 of 3 COMMISSION WORKSHOP MEETING October 22, 2018 4. T02386 - Amending Ordinance 2018-03 FY2018 Operating & Capital Budget: Item No. 8 (a) on Ordinance(s) - First Reading. (T02386) An Ordinance of the City Commission of the City of Tamarac, Florida, amending Ordinance 2018-03, which amended the City of Tamarac Operating Budget, Revenues and Expenditures, the Capital Budget, and the Financial Policies for the Fiscal Year 2018, by increasing the total revenues and expenditures by a total of $27,521,448, as detailed in Attachment A attached hereto and summarized in Attachment B; providing for conflicts; providing for severability; providing for an effective date. Financial Services Director Mark Mason appeared and gave a presentation, a copy of which is on file in the City Clerk's Office. Finance Director Mason went over the purpose of the ordinance and the Summary and Overview. 5. TR13194 - Community Development Fee Schedule: Item No. 6 0) on the Consent Agenda. (TR13194) A Resolution of the City Commission of the City of Tamarac, Florida, amending the Community Development Department Fee Schedule, attached hereto as Exhibit "A", to provide for new application types and fees associated with the July 11, 2018 adoption of the new Land Development Code; providing for conflicts; providing for severability; and providing for an effective date. Community Development Director Maxine Calloway appeared and gave a presentation, a copy of which is on file in the City Clerk's Office. Community Development Director Calloway went over the background of the schedule of fees and the new application types with their associated fees. 6. TR13190 - Amendment 3 with Jeff Ellis Management: Item No. 6 (e) on the Consent Agenda. (TR13190) A Resolution of the City Commission of the City of Tamarac, Florida, authorizing the appropriate City Officials to execute Agreement Amendment #3 between the City of Tamarac and Jeff Ellis Management, LLC, exercising the option to renew the Agreement to provide for Swimming Pool Management Services for the Caporella Aquatic Center, at a cost of $319,376.90 annually, plus shared revenues, for a two-year period effective January 1, 2019-December 31, 2020; approving funding from the appropriate accounts; providing for conflicts; providing for severability; and providing an effective date. Parks & Recreation Director Greg Warner and Purchasing/Contracts Manager Glatz appeared. Parks & Recreation Director Warner gave a brief presentation. Parks & Recreation Director Warner said this is the 3rd Agreement Amendment between the City of Tamarac and Jeff Ellis Management for swimming pool management services for the Caporella Aquatic Center at a cost of $319,376.90 annually, plus shared revenues for a two-year period effective January 1, 2019 to December 31, 2020. Parks & Recreation Director Warner said in addition to the Annual Operation fee there will be an annual Management fee, which is in the form of a guaranteed minimum of $25,000 plus shared revenue. Parks & Recreation Director Warner thanked Purchasing/Contracts Manager Glatz for working with Jeff Ellis relative to keeping costs down on this renewal. Parks & Recreation Director Warner talked about the positive transactional surveys relative to the services provided by the Jeff Ellis staff. Parks & Recreation Director Warner said under the guidance of Jeff Ellis there are now 78 swim team members; they have conducted 1,700 swim lessons for children and operate water aerobics classes as well as water arthritis classes. Commissioner Bolton asked if we have benchmarked costs against other cities and when was the last time we did benchmarking. Parks & Recreation Director Warner responded yes, a few times, they have found that outsourcing is more financially economical and the last time we performed the benchmark was two years ago. Commissioner Bolton said he has looked at the costs of other cities and he would like for Parks & Recreation Director Warner to go back and provide him with updated Page 2 of 3 COMMISSION WORKSHOP MEETING October 22, 2018 benchmarking by Wednesday. Parks & Recreation Director Warner said he would and get back to all the Commission members with that information. Commissioner Bolton said we need to find a cost-effective way to run our program. ._ 7. TR13196 - Resolution Approving the Second Amendment to the RRB Settlement to Retain Public Ownership of the Alpha 250 Site: Item No. 6 (L) on the Consent Agenda. (TR13196) A Resolution of the City Commission of the City of Tamarac, Florida, approving the Second Amendment to the Settlement Agreement with Broward County for the Litigation styled City of Sunrise et. al. vs. Broward County; authorizing the execution thereof; providing for severability; providing for conflicts; and providing for an effective date. Public Services Director Jack Strain and Budget/Contract Manager Troy Gies appeared. Budget/Contracts Manager Gies gave a presentation, a copy of which is on file in the City Clerk's Office. Public Services Director Strain, Budget/Contracts Manager Gies and City Attorney Goren responded to a few questions from the Mayor Dressler and Commissioner Placko. 8. Other: Commissioner Fishman asked if at a future workshop there could be a discussion as to what the cost would be to the City if we moved forward with a Low -Income Senior Tax Exemption and to get a feel from the other Commission members about Tamarac adopting a Low -Income Senior Tax Exemption. Finance Director Mason said it would be around $20,000. Mayor Dressler asked City Manager Cernech to place this discussion on a future workshop agenda. There being no further business to come before the City Commission, Mayor Dressler adjourned the meeting at 10:32 a.m. �c .�&/ uanu rr��/ u� Patricia A. Teufel, CIVIC City Clerk r . /f 4RD CO '"'1111110" Page 3 of 3 COMMISSION WORKSHOP MEETING October 22, 2018